USER’S GUIDE MFC-5890CN MFC-5895CW MFC-6490CW Version 0 USA/CAN
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-5890CN, MFC-5895CW and MFC-6490CW (Circle your model number) Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
Brother numbers IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product.
Ordering accessories and supplies For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.) Note In Canada only Visa and MasterCard are accepted.
Notice - Disclaimer of Warranties (USA and Canada) BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE.
Brother® Two-Year Limited Warranty and Replacement Service (USA Only) Who is covered: This limited warranty (“warranty”) is given only to the original end-user/retail purchaser (referred to in this warranty as “Original Purchaser”) of the accompanying product, consumables and accessories (collectively referred to in this warranty as “this Product”).
Brother® Two-Year Limited Warranty and Replacement Service (USA Only) discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer's specifications for new product/parts.
BROTHER INKJET MULTIFUNCTION CENTER® LIMITED WARRANTY (Canada only) Pursuant to the limited warranty of 2 years from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centres, will repair or replace (at Brother’s sole discretion) this Inkjet Multi-Function Center machine free of charge if defective in material or workmanship. This warranty applies only to products purchased and used in Canada.
Table of Contents Section I 1 General General Information 2 Using the documentation .......................................................................................2 Symbols and conventions used in the documentation ....................................2 Accessing the Software User’s Guide and Network User’s Guide ........................2 Viewing Documentation...................................................................................2 Accessing Brother Support (For Windows®) .............
Sleep Mode..........................................................................................................31 LCD screen..........................................................................................................32 LCD Contrast.................................................................................................32 Setting the backlight brightness.....................................................................32 Setting the Dim Timer for the backlight ..................
6 Receiving a Fax 49 Receive modes ....................................................................................................49 Choose the correct Receive Mode ................................................................ 49 Using receive modes ........................................................................................... 51 Fax only ......................................................................................................... 51 Fax/Tel...............................
7 Telephone Services and External devices 67 Voice operations ..................................................................................................67 Tone or Pulse (Canada only).........................................................................67 Fax/Tel mode when the power key is on .......................................................67 Fax/Tel mode when the power key is off .......................................................67 Telephone services................................
10 Polling 91 Polling overview................................................................................................... 91 Polling receive ..................................................................................................... 91 Setup to receive polling .................................................................................91 Sequential polling (Black & White only)......................................................... 91 Polled transmit (Black & White only)..........
Section IV Walk-up Photo Printing 12 PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive 106 PhotoCapture Center™ Operations...................................................................106 Printing from a memory card or USB Flash memory drive without a PC.....106 Scanning to a memory card or USB Flash memory drive without a PC ......106 Using PhotoCapture Center™ from your computer.....................................106 Using a memory card or USB Flash memory drive ...
Section V Software 14 Software and Network features 130 Section VI Appendixes A Safety and Legal 132 Choosing a location ...........................................................................................132 To use the machine safely.................................................................................133 Important safety instructions........................................................................
C Menu and Features 178 On-screen programming....................................................................................178 Menu table...................................................................................................178 Memory storage...........................................................................................178 Mode and menu keys ........................................................................................178 Menu table.................................
Section I General General Information Loading paper and documents General setup Security features I 2 9 25 33
1 General Information Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Bold typeface identifies specific keys on the machine’s control panel. Italics Italicized typeface emphasizes an important point or refers you to a related topic.
General Information c If the language screen appears, click your language. The CD-ROM main menu will appear. How to find Scanning instructions 1 There are several ways you can scan documents. You can find the instructions as follows: 1 Software User’s Guide Scanning ControlCenter3 Network Scanning ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides Note If this window does not appear, use Windows® Explorer to run the start.exe program from the root directory of the Brother CD-ROM.
Chapter 1 Viewing Documentation (For Macintosh) a How to find Scanning instructions 1 Turn on your Macintosh. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. (The window below may vary depending on the model.) 1 There are several ways you can scan documents.
General Information Accessing Brother Support (For Windows®) To visit our web site for original/genuine Brother Supplies (http://www.brother.com/original/), click Supplies Information. 1 You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers in Brother numbers on page i and on the Brother CDROM. 1 To access the Brother CreativeCenter (http://www.brother.
Chapter 1 MFC-6490CW Control panel overview 1 The MFC-5890CN, MFC-5895CW and MFC-6490CW have the same control panel keys. 10 9 Mem. Me Fax 12:45 12.21.2009 1 2 Note Most of the illustrations in this User’s Guide show the MFC-6490CW. 1 2 6 Fax and telephone keys: Fax Preview Lets you preview incoming and outgoing faxes on the LCD. Hook Press before dialing if you want to make sure a fax machine will answer, and then press Black Start or Color Start.
General Information 1 8 9 7 6 Mem. Fax 12:45 12.21.2009 3 5 d or c Press to scroll backward or forward to a menu selection. Also, press to choose options. a or b Press to scroll through the menus and options. Menu Access the main menu. OK Choose a setting. Clear/Back Press to cancel the current setting. Start keys: Color Start Lets you start sending faxes or making copies in full color.
Chapter 1 LCD screen 1 The LCD shows the current machine status when the machine is idle. 1 2 3 4 Mem. Fax 12:45 12.21.2009 5 1 Wireless Status (MFC-5895CW and MFC-6490CW) A four level indicator shows the current wireless signal strength if you are using a wireless connection. Basic Operations The following steps show how to change a setting in the machine. In this example the Mode Timer setting is changed from 2 minutes to 30 seconds. a b c d e Press Menu.
2 Loading paper and documents Loading paper and other print media 2 Note 2 Note • When you are using Legal, Ledger or A3 size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray. (MFC-6490CW only) • For Tray #2, see Loading paper in paper tray #2 (MFC-6490CW only) on page 12. • If the tray used for Fax mode is set to Auto Select you should open and close the scanner cover to reset the machine after refilling paper tray#1.
Chapter 2 c With both hands, gently press and slide the paper side guides (1) and then the paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the mark for the paper size you are using. e Gently put the paper into the paper tray print side down and top edge in first. Check that the paper is flat in the tray. f Gently adjust the paper side guides to fit the paper with both hands.
Loading paper and documents g Close the output paper tray cover. Check that the paper is flat in the tray and below the maximum paper mark (1). 1 h Note When you shorten tray#1, take the paper out of tray. Then shorten the tray by pressing the universal guide release button (1). Adjust the paper length guide (2) to fit the paper size you are using and then put the paper in the tray. 1 1 Slowly push the paper tray completely into the machine. Note DO NOT push Tray #1 into the machine too quickly.
Chapter 2 Loading paper in paper tray #2 (MFC-6490CW only) c 2 Note You can only use plain paper sizes Ledger, Letter, Legal, Executive, A3 or A4 in Tray #2. a b Pull the paper tray completely out of the machine. 1 3 Take off the paper tray cover (1). 1 2 12 With both hands, gently press and slide the paper side guides (1) and then the paper length guide (2) to fit the paper size.
Loading paper and documents f Note If you are using Ledger, Legal or A3 size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray. Gently adjust the paper side guides with both hands to fit the paper stack. Make sure the paper side guides touch the sides of the paper. 2 1 Note Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.
Chapter 2 i l Do one of the following: If you are using Ledger, Legal or A3 size paper, go to step j. If you are using Letter size paper, go to step l. j Slowly close the paper tray cover and push the paper tray into the machine. Pull out the paper support (1) until it clicks and unfold the paper support flap (2). Pull tray #1 out of the machine. Press and hold the universal guide release button (1) as you slide out the front of the paper tray.
Loading paper and documents Loading envelopes and post cards About envelopes How to load envelopes and post cards 2 a 2 Before loading, press the corners and sides of envelopes or post cards to make them as flat as possible. 2 2 Use envelopes that weigh from 20 to 25 lb (80 to 95 g/m2). Some envelopes need margin settings to be set in the application. Make sure you do a test print first before printing many envelopes.
Chapter 2 b Put envelopes or post cards in the paper tray with the address side down and the leading edge in first as shown in the illustration. With both hands, gently press and slide the paper side guides (1) and paper length guide (2) to fit the size of the envelopes or post cards. If you have problems when printing on envelopes, try the following suggestions: a b Open the envelope flap. c Adjust the size and margin in your application.
Loading paper and documents Printable area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on. Cut Sheet Paper Envelopes 3 3 4 1 4 1 2 2 Top (1) Bottom (2) Left (3) Right (4) Cut Sheet 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) Envelopes 0.47 in.
Chapter 2 Acceptable paper and other print media The print quality can be affected by the type of paper you are using in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load. Recommended print media 2 To get the best print quality, we suggest using Brother paper. (See table below.) We recommend using ‘3M Transparency Film’ when you print on transparencies.
Loading paper and documents Handling and using print media Paper capacity of the output paper tray cover 2 2 Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. Avoid touching the shiny (coated) side of photo paper. Load photo paper with the shiny side facing down. Up to 50 sheets of Letter, Legal or A4 20 lb (80 g/m2) paper.
Chapter 2 Choosing the right print media 2 Paper type and size for each operation Paper Type Cut Sheet Cards Paper Size Usage Copy Photo Capture Printer 11 17 in. (279.4 431.8 mm) Yes Yes Yes Yes A3 11.7 16.5 in. (297 420 mm) Yes Yes Yes Yes Letter 8 1/2 11 in. (215.9 279.4 mm) Yes Yes Yes Yes A4 8.3 11.7 in. (210 297 mm) Yes Yes Yes Yes Legal 8 1/2 14 in. (215.9 355.6 mm) Yes Yes – Yes Executive 7 1/4 10 1/2 in.
Loading paper and documents Paper weight, thickness and capacity 2 Paper Type Weight Thickness No. of sheets Cut Sheet Plain Paper 17 to 32 lb (64 to 120 g/m2) 3 to 6 mil (0.08 to 0.15 mm) 150 1 (Tray #2) Plain Paper (MFC-6490CW) 17 to 32 lb (64 to 105 g/m2) 3 to 6 mil (0.08 to 0.15 mm) 250 2 Inkjet Paper 17 to 53 lb (64 to 200 g/m2) 3 to 10 mil (0.08 to 0.25 mm) 20 Glossy Paper Up to 58 lb (Up to 220 g/m2) Up to 10 mil (Up to 0.
Chapter 2 Loading documents How to load documents CAUTION You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF DO NOT pull on the document while it is feeding. 2 The ADF can hold up to 50 pages and feeds each sheet individually. Use standard 20 lb (80 g/m2) paper and always fan the pages before putting them in the ADF.
Loading paper and documents d How to load documents Place your document, face up, top edge first in the ADF until the LCD display shows ADF Ready and you feel it touch the feed roller. 2 Note To use the scanner glass, the ADF must be empty. Note (MFC-6490CW only) Insert A4/Letter documents short-edge first. a b Lift the document cover. c Close the document cover.
Chapter 2 Scannable area 2 The scannable area depends on the settings in the application you are using. The figures below show the unscannable area. 3 4 1 2 Usage Document Size Top (1) Left (3) Bottom (2) Right (4) Fax Ledger 0.12 in. (3 mm) 0.15 in. (3.7 mm) 0.12 in. (3 mm) 0.18 in. (4.5 mm) Letter 0.12 in. (3 mm) 0.16 in. (4 mm) A4 0.12 in. (3 mm) (Scanner Glass) 0.12 in. (3 mm) (MFC6490CW only) A3 (MFC6490CW only) (ADF) 0.04 in. (1 mm) Legal 0.12 in. (3 mm) 0.16 in.
3 General setup On/Off key 3 You can turn the machine on and off by pressing the On/Off key. • If you press the On/Off key while the machine is in use it will finish the operation before going into the Off mode. • If you have connected an external telephone or TAD, it is always available. a a 3 a b Press Menu. c Press a or b to choose PwrOff Setting. d Press d or c to choose Fax Receive:On (or Fax Receive:Off). Press OK. e Press Stop/Exit.
Chapter 3 Mode Timer The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and Photo Capture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last. 3 Paper settings Paper Size and Type (MFC-5890CN and MFC-5895CW) Paper Type To get the best print quality, set the machine for the type of paper you are using.
General setup Paper Size 3 e If you chose Tray#1, press d or c to choose Plain Paper, Inkjet Paper, Brother BP71, Other Glossy or Transparency. You can use seven sizes of paper for printing copies: Letter, Legal, Ledger, A4, A5, A3 and 4 6 in. (10 15 cm) and five sizes for printing faxes: Ledger, Letter, Legal, A3 and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page.
Chapter 3 Tray use in Copy mode (MFC-6490CW only) 3 Tray use in Fax mode (MFC-6490CW only) You can change the default tray the machine will use for printing copies. You can change the default tray the machine will use for printing received faxes. To change the default setting follow the instructions below: Auto Select will allow your machine to take paper from Tray #1 first, or from Tray #2 if: a b c Press Menu. Press a or b to choose General Setup. Press OK. Press a or b to choose Tray Setting.
General setup Secure Paper Feed mode for Ledger size Short Grain Paper If your printed pages have smudge problems when using Ledger paper, your paper may be short grain paper. Choose LGR - Short Grain and set it to On to avoid this problem. a b Press Menu. Press a or b to choose General Setup. Press OK. c Press a or b to choose LGR - Short Grain. d Press d or c to choose On. Press OK. e Press Stop/Exit.
Chapter 3 Beeper Volume When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax. You can choose a range of volume levels, from High to Off. a b c d e f 30 3 Speaker Volume You can choose a range of speaker volume levels, from High to Off. a b Press Menu. Press a or b to choose General Setup. Press OK. Press a or b to choose Volume. Press OK. Press Stop/Exit. Press a or b to choose General Setup. Press OK.
General setup Automatic Daylight Savings Time You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct date and time in the Date&Time setting. The factory setting is Off, so you will have to turn on Automatic Daylight Saving Time as follows. a b Press Menu. Press a or b to choose General Setup. Press OK. c Press a or b to choose Auto Daylight.
Chapter 3 LCD screen LCD Contrast 3 3 You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. a b c d e f a b Press a or b to choose General Setup. Press OK. Press a or b to choose LCD Settings. Press OK. 3 d e Press a or b to choose Dim Timer. f Press Stop/Exit. a b Press a or b to choose General Setup. Press OK. Press a or b to choose LCD Settings. Press OK. d e Press a or b to choose Backlight.
4 Security features Secure Function Lock Secure Function Lock lets you restrict public access to certain machine functions (Fax, Copy, Scan, Print 1 and PCC). This feature also prevents users from changing the default settings of the machine by limiting access to the menu settings. Before using the security features you must first enter an administrator password. Access to restricted operations can be enabled by creating a restricted user. Restricted users must enter a user password to use the machine.
Chapter 4 Changing the password a b 4 Press Menu. Press a or b to choose General Setup. Press OK. c Press a or b to choose Function Lock. Press OK. d Press a or b to choose Set Password. Press OK. e Enter the registered four-digit password. Press OK. f Enter a four-digit number for the new password. Press OK. g When the LCD shows Verify:, re-enter the new password. Press OK. h You can set up the Public user. Public users do not need to enter a password. You can set up one Public user.
Security features Setting up and changing restricted users Setting up restricted users Changing user name, password or settings for restricted users 4 You can set up users with restrictions and a password. You can set up to 20 individual users with restrictions and a password. a b c Press Menu. Press a or b to choose General Setup. Press OK. Press a or b to choose Function Lock. Press OK. d Press a or b to choose Setup User. Press OK. e Enter the administrator password. Press OK.
Chapter 4 Reset existing restricted users You can reset restricted users one at a time. a b c Press a or b to choose General Setup. Press OK. Press a or b to choose Function Lock. Press OK. Press a or b to choose Setup User. Press OK. e Enter the administrator password. Press OK. f Press a or b to choose the existing restricted user you want to reset. Press OK. g Press a or b to choose Reset. Press OK. h i Press 1 to choose Yes. If you do not want to set new restricted user, go to step j.
Security features Switching users 4 This setting allows a restricted user to log on the machine when Secure Function Lock is turned on. a Hold down Shift as you press l. Or, press Menu. Then press a or b to choose Change User and press OK. b Press a or b to choose your user name and press OK. c Enter your four-digit password. Press OK. Changing to the Public mode a b Reset all users You can reset all settings and passwords for the Public user and all restricted users. a b Note Press Menu.
Chapter 4 38
Section II Fax Sending a Fax Receiving a Fax Telephone Services and External devices Dialing and storing numbers Printing Reports Polling II 40 49 67 79 89 91
5 Sending a Fax Entering Fax mode When the machine is idle, the time appears on the LCD. When you want to send a fax, or change fax send or receive settings, press the (Fax) key to illuminate it in blue. 5 5 When the option you want is highlighted, press OK. Faxing from the ADF a Press b Place the document face up in the ADF. (See Using the ADF on page 22.) c Enter the fax number using the dial pad, One Touch or Speed Dial or Search. (For details, see How to Dial on page 79.
Sending a Fax Faxing from the scanner glass 5 e To send a single page, press 2 to choose No (or press Black Start again). You can use the scanner glass to fax pages of a book one at a time. The document can be up to Ledger size for MFC-6490CW, and Letter size for MFC-5890CN and MFC-5895CW. The machine starts sending the document. To send more than one page, press 1 to choose Yes and go to step f. You cannot send color faxes with multiple pages.
Chapter 5 Setting scanner glass size for faxing (MFC-6490CW only) d 5 To fax a Legal, Ledger, A3 or A4 size document from the scanner glass, you need to change the Glass ScanSize setting. The default setting is Letter. Key Description Enlarge the fax. a Press b Press a or b to choose Glass ScanSize. c Press Fax Preview. The machine starts scanning the document and the outgoing fax appears on the LCD. When the fax is open the control panel keys will perform the operations shown below. (Fax).
Sending a Fax Broadcasting (Black & White only) Note 5 Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, One Touch, Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed. a b c d Press (Fax). Load your document. Press a or b to choose Broadcasting. Press OK.
Chapter 5 Additional sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: resolution, contrast, glass scan size, overseas mode, delayed fax timer, polling transmission and real time transmission. a Press (Fax). The LCD shows: Fax Resolution Standard Contrast Glass ScanSize Phone Book Auto Letter FAX 5 5 5 If your document is very light or very dark, you may want to change the contrast.
Sending a Fax Changing fax resolution The quality of a fax can be improved by changing the fax resolution. a Press b Press a or b to choose Fax Resolution. c (Fax). Press d or c to choose the resolution you want. Press OK. Note You can choose four different resolution settings for black & white faxes and two for color. Black & White Standard Suitable for most typed documents. Fine Good for small print and transmits a little slower than Standard resolution. S.
Chapter 5 Overseas Mode 5 If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off. a Press b c Load your document. d Press a or b to choose Overseas Mode. Press d or c to choose On (or Off). Press OK. 5 During the day you can store up to 50 faxes in the memory to be sent within 24-hours.
Sending a Fax Setting your changes as the new default Sending a fax manually 5 You can save the fax settings for Fax Resolution, Contrast, Glass ScanSize and Real Time TX you use most often by setting them as default. These settings will stay until you change them again. Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax. a Press b c Load your document. Dial the fax number.
Chapter 5 Out of Memory message If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Black Start or Color Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation.
6 Receiving a Fax 6 Receive modes 6 Choose the correct Receive Mode 6 The correct Receive mode is determined by the external devices and telephone subscriber services (Voice Mail, Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.
Chapter 6 To set the receive mode follow the instructions below: a b c d e 50 Press Menu. Press a or b to choose Initial Setup. Press OK. Press a or b to choose Receive Mode. Press d or c to choose Fax Only, Fax/Tel, External TAD or Manual. Press OK. Press Stop/Exit. The LCD will display the current receive mode.
Receiving a Fax Using receive modes 6 External TAD 6 External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be handled in one of the following ways: Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. (See Ring Delay on page 52.) Faxes will be automatically received. Fax only 6 Fax only mode will automatically answer every call as a fax call.
Chapter 6 Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine, keep the ring delay setting of 4 rings. (See Using external and extension telephones on page 77 and Easy Receive on page 53.) a b Press Menu. c Press a or b to choose Setup Receive. Press OK. d e f Press a or b to choose Fax. Press OK.
Receiving a Fax Easy Receive If Easy Receive is On: 6 Additional receiving operations 6 6 Printing a reduced incoming fax The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest. If you are at the machine and answer a call first by lifting a handset, then press Black Start or Color Start, and then press 2 to receive.
Chapter 6 Setting the Receiving Priority 6 When a Ledger Color fax is sent to your machine, your machine will receive either a Ledger black & white fax or a Letter Color fax depending on the Receiving Priority setting. If your receiving priority is B&W(Max.LGR), you will receive a Ledger black & white fax. If your receiving priority is Color(Max.LTR), you will receive a Letter Color fax. Note The default setting is B&W(Max.
Receiving a Fax Receiving a fax at the end of a conversation 6 At the end of a conversation you can ask the other party to fax you information before you both hang up. Receiving faxes into memory when the paper tray is empty a Ask the other party to place the document in their machine and to press the Start or Send key. As soon as the paper tray becomes empty during fax reception, the LCD shows No Paper Fed and begins receiving faxes into the machine’s memory. Put some paper in the paper tray.
Chapter 6 Memory Receive (Black & White only) You can only use one Memory Receive operation at a time: Fax Forwarding Paging Fax Storage Fax Forwarding 6 When you choose Fax Forwarding, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message. a b Press Menu. c Press a or b to choose Setup Receive. Press OK. d Press a or b to choose Memory Receive. Press OK. e Press a or b to choose Fax Forward. Press OK.
Receiving a Fax Paging 6 g If your pager needs a PIN, enter the PIN, press #, press Redial/Pause, and then enter your fax number followed by # #. When you choose Paging, your machine dials the pager number you have programmed, and then dials your PIN (Personal Identification Number). This activates your pager so you will know that you have a fax message in the memory. Press OK.
Chapter 6 Fax Storage 6 PC Fax Receive If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. If you have set Fax Storage, a backup copy will automatically be printed at the machine.
Receiving a Fax Note • PC Fax Receive is not supported in the Mac OS. • Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see PC-FAX receiving in the Software User’s Guide on the CD-ROM.) • In the event of a power failure, the machine will store your faxes in the memory for approximately 24 hours.
Chapter 6 Turning off Memory Receive Operations a b Press Menu. c Press a or b to choose Setup Receive. Press OK. d 6 Press a or b to choose Fax. Press OK. Press a or b to choose Memory Receive. Press OK. e Press a or b to choose Off. Press OK. f Press Stop/Exit. Note The LCD will give you more options if there are received faxes still in your machine’s memory. (See Changing Memory Receive Operations on page 60.
Receiving a Fax Fax Preview (Black & White only) Using Fax Preview 6 How to preview a received fax 6 You can view received faxes on the LCD by pressing the Fax Preview key. When the machine is in Ready mode, a popup message will appear on the LCD to alert you of new faxes. Setting Fax Preview a b Press Fax Preview. Press 1 to choose Yes. LCD asks you again to make sure that faxes will not be printed. Press 1 to choose OK.
Chapter 6 c Press Stop/Exit. When a fax is open the control panel keys will perform the operations shown below. Key How to delete all faxes in the list a b Press Fax Preview. c Press Stop/Exit. Description Enlarge the fax. Reduce the fax. a or b Scroll vertically. d or c Scroll horizontally. Rotate the fax clockwise. Delete the fax. Press 1 to confirm. Go back to the previous page. Go to the next page. Go to the next step. (Print, Back and Exit are available.) Go back to the fax list.
Receiving a Fax Changing the settings to turn off fax preview a b c d Press Fax Preview. Press a or b to choose Fax Preview i Off. Press OK. The LCD will ask you the following message: Turn Off Fax Preview and print all future incoming faxes? Yes i Press 1 Cancel i Press 2 Press 1 to choose Yes. The LCD will ask you the following message: Continue i 1 Print all faxes i 2 Cancel i 3 Do one of the following: To turn off Fax Preview without printing your stored faxes, press 1.
Chapter 6 Using your Remote Access Code a Dial your fax number from a touch tone telephone or another fax machine. b When your machine answers, enter your remote access code (3 digits followed by ) at once. c The machine signals if it has received messages: 1 long beep — Fax messages No beeps — No messages d When the machine gives two short beeps, enter a command. The machine will hang up if you wait longer than 30 seconds to enter a command.
Receiving a Fax Remote Fax commands 6 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands 95 Change the Fax Forwarding, Paging or Fax Storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages. 2 Fax Forwarding One long beep means the change is accepted.
Chapter 6 Retrieving fax messages 6 You can call your machine from any touch tone telephone and have your fax messages sent to a machine. Before you use this feature, you have to turn on Fax Storage. a b Dial your fax number. c d Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine. a b Dial your fax number. When you hear two short beeps, press 9 6 2. c When you hear two short beeps, press 9 5 4.
7 Telephone Services and External devices Voice operations 7 Voice calls can be made either with an external telephone, by dialing manually, or by using Quick Dial numbers. Tone or Pulse (Canada only) b 7 You can change the default setting of the On/Off key to Fax Receive:On so that you can receive faxes when the power key is off. (See Power Off setting on page 25.) Fax/Tel mode will work in the following way.
Chapter 7 Telephone services 7 Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer. Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, answering services, alarm systems or other custom features on one telephone line may affect the way your machine works. If you have Voice Mail on your telephone line, please read the following carefully.
Telephone Services and External devices Distinctive Ring 7 Distinctive Ring is a function of your Brother machine that allows a person with one line to receive fax and voice calls through two different phone numbers on that one line. Brother uses the term “Distinctive Ring”, but telephone companies market the service under a variety of names, such as Smart Ring, Ring Master or Ident-a-Ring.
Chapter 7 Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother machine. Register the one your telephone company gives you. Ring Pattern Rings 1 long-long 2 short-long-short 3 short-short-long 4 very long (normal pattern) Note Ring Pattern #1 is often called short-short and is the most commonly used.
Telephone Services and External devices Turning off Distinctive Ring a b c Press Menu. Press a or b to choose Fax. Press OK. Press a or b to choose Miscellaneous. Press OK. d Press a or b to choose Distinctive. Press OK. e Press a or b to choose Off. Press OK. f Press Stop/Exit. Note If you turn off Distinctive Ring, the machine will stay in Manual receive mode. You will need to set the Receive Mode again. (See Choose the correct Receive Mode on page 49.
Chapter 7 Setting up your area code (USA only) 7 When returning calls from the caller ID history your machine will automatically dial “1” plus the area code for all calls. If your local dialing plan requires that the “1” not be used for calls within your area code enter your area code in this setting. With the area code setting, calls returned from the caller ID history to your area code will be dialed using 10 digits (area code + 7-digit number).
Telephone Services and External devices Connections Note • If you do not receive all your faxes, shorten the Ring Delay setting on your external TAD. • If You Subscribe to your Telephone company's Distinctive Ring Service: You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company's Distinctive Ring service, have registered the distinctive ring pattern on your machine, and use that number as a fax number.
Chapter 7 Recording outgoing message (OGM) on an external TAD Special line considerations 7 Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. a b c Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.) Limit your speaking to 20 seconds.
Telephone Services and External devices Converting telephone wall outlets 7 There are three ways to convert to an RJ11 jack. The first two ways may require help from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or you can have an RJ11 wall outlet installed and slave or jump one of the telephone numbers to it. The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet.
Chapter 7 Multi-line connections (PBX) We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls. If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual.
Telephone Services and External devices Using external and extension telephones Using extension telephones 7 7 If you answer a fax call at an extension telephone, you can make your machine receive the fax by pressing the Fax Receive Code l 5 1. If your non-Brother cordless telephone is connected to the EXT. jack of the machine and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay.
Chapter 7 Changing the remote codes 7 The preset Fax Receive Code is l 5 1. The preset Telephone Answer Code is # 5 1. If you want to, you can replace them with your own codes. a b Press Menu. c Press a or b to choose Setup Receive. Press OK. d e Press a or b to choose Remote Codes. Press a or b to choose Fax. Press OK. Press d or cto choose On (or Off). Press OK. f Enter the new Fax Receive Code. Press OK. g Press a or b to choose Tel Answer: and enter the new Telephone Answer Code.
8 Dialing and storing numbers How to Dial Manual dialing 8 8 Speed Dialing a Press 8 (Phone Book). 8 Press all of the digits of the fax or telephone number. Or, you can press (Fax) and then press a or b to choose Phone Book. One Touch Dialing b Press a or b to choose Search. Press OK. c Do one of the following: Press a or b to choose Alphabetical Order or Numerical Order. Press OK. 8 Your machine has 3 One Touch keys where you can store 6 fax or telephone numbers for automatic dialing.
Chapter 8 Search 8 You can search for names you have stored in the One Touch and Speed Dial memory. a Press (Phone Book). Or, you can press (Fax) and then press a or b to choose Phone Book. b Press a or b to choose Search. Press OK. c Press a or b to choose Alphabetical Order or Numerical Order. Press OK. Note • Press l to make the LCD font size larger. Fax Redial If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Black Start or Color Start to try again.
Dialing and storing numbers Outgoing Call The last 30 numbers you sent a fax to will be stored in the outgoing call history. You can choose one of these numbers to fax to, add to One Touch or Speed Dial, or delete from the history. a Press Redial/Pause. You can also choose Outgoing Call by pressing (Fax). b Press a or b to choose the number you want. Press OK. c Do one of the following: To send a fax, press a or b to choose Send a fax. Press OK.
Chapter 8 Storing numbers b Enter the name (up to 16 characters) using the dial pad. You can set up your machine to do the following types of easy dialing: One Touch, Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number. Press OK. (To help you enter letters, see Entering Text on page 204.) To store the number without a name, press OK.
Dialing and storing numbers d Press a or b to choose the 2-digit One Touch Dial number where you want to store the number. Press OK. d Press a or b to choose Add To Phone Book. Press OK. e Press a or b to choose the 2-digit One Touch location where you want to store the number. Press OK. Note One Touch Dial numbers begin with (for example, l 0 2). e Note Do one of the following: One Touch Dial numbers begin with example, l 0 2). Enter the name using the dial pad (up to 16 characters).
Chapter 8 c d Press a or b to choose the 2-digit Speed Dial location where you want to store the number. Press OK. Storing Speed Dial numbers from Outgoing Calls Do one of the following: a Press Redial/Pause. You can also choose Outgoing Call by pressing (Fax). b Press a or b to choose the name or number you want to store. Press OK. c Press a or b to choose Add To Phone Book. Press OK. d Press a or b to choose the 2-digit Speed Dial location you want to store the number in. Press OK.
Dialing and storing numbers Storing Speed Dial numbers from the Caller ID history If you have the Caller ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming calls in the Caller ID History. (See Caller ID on page 71.) a b Press (Fax). Press a or b to choose Caller ID hist. Press OK. c Press a or b to choose the number you want to store. Press OK. d Press a or b to choose Add To Phone Book. Press OK.
Chapter 8 f If you want to change the first Fax/Tel number, press a or b to choose Fax/Tel:, then press c and enter the new fax or telephone number using the dial pad (up to 20 digits). Press OK. Note For Speed Dial locations you can change Fax/Tel1: and Fax/Tel2:. g Do one of the following: If you are changing a Speed Dial number, go to step h. If you are changing a One Touch number, go to step i. h Do one of the following: Enter the second new fax or telephone number (up to 20 digits).
Dialing and storing numbers g To add numbers to the group, press a or b to choose Alphabetical Order or Numerical Order and press OK. Press a or b to select a number and press OK. Note One Touch Dial locations begin with l. Speed Dial locations begin with #. h Changing a Group name a b i Do one of the following: To store another Group for broadcasting, repeat steps c to h. To finish storing Groups for broadcasting, press Stop/Exit. d Press a or b to choose Change Group Name. Press OK.
Chapter 8 Deleting a number from a Group a b Press c Press a or b to choose the Group you want to change. Press OK. d 8 c Press a or b to choose Numerical Order. Press OK. d Press a or b to choose #03. Press OK. (Phone Book). Press a or b to choose Setup Groups. Press OK. Note Speed Dial numbers start with #. One Touch numbers start with l. Press a or b to choose the number you want to delete. Press OK. Press 1 to confirm. e f Press OK to choose Send a fax.
9 Printing Reports Fax reports You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send. If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again.
Chapter 9 Fax Journal (activity report) 9 You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following the steps in How to print a report on page 90. The factory setting is Every 50 Faxes. a b c Press Menu. Press a or b to choose Fax. Press OK. Press a or b to choose Report Setting. Press OK. d Press a or b to choose Journal Period. e Press d or c to choose an interval.
10 Polling Polling overview 10 10 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive 10 Polling receive lets you call another fax machine to receive a fax.
Chapter 10 Polled transmit (Black & White only) 10 Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and canceling waiting jobs on page 46.) Set up for polled transmit a Press b c d Load your document. e Press a or b to choose any settings you want to change. Press OK.
Section III Copy Making copies III 94
11 Making copies How to copy 11 Note 11 Entering Copy mode 11 When you want to make a copy, press (Copy) to illuminate it in blue. • The default setting is Fax mode. You can change the amount of time that the machine stays in Copy mode after the last copy operation. (See Mode Timer on page 26.) • Book Copy and Watermark Copy features are supported by technology from Reallusion, Inc.
Making copies Copy settings 11 You can change the copy settings temporarily for the next copy. These settings are temporary, and the machine returns to its default settings 1 minute after copying, unless you have set the Mode Timer to 30 seconds or less. (See Mode Timer on page 26.) f If you want to choose more settings, press a or b. Note You can save some of the settings that you use most often by setting them as default. These settings will stay until you change them again.
Chapter 11 100% 198% 4"x6"iA4 186% 4"x6"iLTR 130% LTRiLGR 104% EXEiLTR 97% LTRiA4 93% A4iLTR 83% LGLiA4 78% LGLiLTR 64% LGRiLTR (MFC-6490CW only) 46% LTRi4"x6" Fit to Page Custom(25-400%) g If you do not want to change additional settings, press Black Start or Color Start. Note • Page Layout and Skew Adjustment are not available with Enlarge/Reduce. • Book Copy, Sort and Watermark Copy are not available with Fit to Page.
Making copies e (MFC-5890CN and MFC-5895CW) Press d or c to choose Off(1 in 1), 2 in 1 (P), 2 in 1 (L), 4 in 1 (P), 4 in 1 (L), Poster(2 x 2) or Poster(3 x 3). Press OK. (MFC-6490CW) Press d or c to choose Off(1 in 1), 2 in 1 (P), 2 in 1 (L), 4 in 1 (P), 4 in 1 (L), 1 to 2, Poster(2 x 2) or Poster(3 x 3). Press OK. If you chose 2 in 1 or Poster(2 x 2)with Ledger or A3, go to step f to choose the paper size of your document. If you choose another setting, go to step g.
Chapter 11 If you are copying from the scanner glass, place the document face down in the direction shown below: 2 in 1 (P) 2 in 1 (L) 1 to 2 (MFC-6490CW) 4 in 1 (P) Sorting copies using the ADF 11 You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on. a Press b c d e Load your document. f If you do not want to change additional settings, press Black Start or Color Start. (Copy). Enter the number of copies you want.
Making copies Contrast 11 You can adjust the copy contrast to help an image look sharper and more vivid. a Press b c d e Load your document. f Enter the number of copies you want. Press a or b to choose Contrast. Press c to increase the contrast or press d to decrease the contrast. Press OK. If you do not want to change additional settings, press Black Start or Color Start. Paper Type b c d e Load your document. f (Copy). Enter the number of copies you want. Press a or b to choose Paper Type.
Chapter 11 Skew Adjustment (MFC-6490CW only) Book Copy 11 If your copy is scanned skewed, your machine can correct the data automatically. This setting is only available when using the scanner glass and Enlarge/Reduce is set to 100%. a Press b c d e Load your document. f (Copy). Enter the number of copies you want. Press a or b to choose Skew Adjustment. 11 Book copy corrects dark borders and skew when copying from the scanner glass.
Making copies Watermark Copy 11 You can place a logo or text into your document as a Watermark. You can select one of the template watermarks (CONFIDENTIAL, DRAFT, or COPY), data from your media cards or USB Flash memory drive, or scanned data. Note Watermark Copy is not available with Fit to Page, Page Layout, Skew Adjustment and Book Copy. Using template a Press b c d Load your document. e f 11 a Press b c d Load your document.
Chapter 11 Using a scanned paper document as your watermark a Press b c Enter the number of copies you want. d e f (Copy). Press a or b to choose Watermark Copy. Press OK. Press d or c to choose On. 11 You can save the copy settings for Quality, Enlarge/Reduce, Tray Select (MFC6490CW only), Brightness, Contrast, Page Layout or Skew Adjustment (MFC-6490CW only) that you use most often by setting them the default settings. These settings will stay until you change them again.
Making copies ‘Out of Memory’ message 11 If the Out of Memory message appears while scanning document, press Stop/Exit to cancel or Black Start or Color Start to copy the scanned pages. You will need to clear some jobs from the memory before you can continue. To free up extra memory, do the following: Turn off Fax Storage. (See Fax Storage on page 58.) Print the faxes that are in the memory. (See Printing a fax from the memory on page 55.
Chapter 11 104
Section IV Walk-up Photo Printing PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive Printing photos from a camera 106 125 IV
12 PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive PhotoCapture Center™ Operations Using a memory card or USB Flash memory drive Printing from a memory card or USB Flash memory drive without a PC Your Brother machine has media drives (slots) for use with the following popular digital camera media: CompactFlash®, Memory Stick™, Memory Stick PRO™, SD, SDHC, xD-Picture Card™ and USB Flash memory drives.
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive Memory cards or a USB Flash memory drive folder structure 12 Your machine is designed to be compatible with modern digital camera image files and memory cards or USB Flash memory drive; however, please read the points below to avoid errors: The image file extension must be .JPG (Other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).
Chapter 12 Getting started Photo Capture key lights: 12 Firmly put a memory card or USB Flash memory drive into the proper slot. 1 2 3 4 5 1 USB Flash memory drive 2 CompactFlash® 3 SD, SDHC 4 Memory Stick™, Memory Stick PRO™ 5 xD-Picture Card™ CAUTION The USB direct interface supports only a USB Flash memory drive, a PictBridge compatible camera, or a digital camera that uses the USB mass storage standard. Any other USB devices are not supported.
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive Entering PhotoCapture mode 12 After you insert the memory card or USB Flash memory drive, press the (Photo Capture) key to illuminate it in blue and display the PhotoCapture options on the LCD. The LCD shows: View Photo(s) Print Index Print Photos Enhance Photos Search by Date Print All Photos View photos on the LCD and select the images you want to print.
Chapter 12 Print Index (Thumbnails) 12 d Do one of the following: Press a or b to choose Paper Type, and press d or c to choose the type of paper you are using, Plain Paper, Inkjet Paper, Brother BP71 or Other Glossy. The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and so on). Press OK. Press a or b to choose Paper Size and press d or c to choose the paper size you are using, Letter or A4.
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive Printing Photos 12 Before you can print an individual image, you have to know the image number. a Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press (Photo Capture). b Print the Index. (See Print Index (Thumbnails) on page 110.) c Press a or b to choose Print Photos. Press OK. d Enter the image number that you want to print from the Index page (Thumbnails). Press OK.
Chapter 12 Enhance Skin-Tone 12 Enhance Skin-Tone is best used for adjusting portrait photographs. It detects human skin color in your photos and adjusts the image. a b c d Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press (Photo Capture). Enhance Scenery Enhance Scenery is best used for adjusting landscape photographs. It highlights green and blue areas in your photo, so that the landscape looks more sharp and vivid. a Press a or b to choose Enhance Photos.
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive Remove Red-Eye 12 The machine detects eyes in your photos and will attempt to remove red-eye from your photo. Monochrome You can convert your photo to black & white. a Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press (Photo Capture). b Press a or b to choose Enhance Photos. Press OK. c Press d or c to choose your photo. Press OK. d Press a or b to choose Monochrome.
Chapter 12 Sepia 12 Search by Date You can convert the color of your photo to sepia. You can find your photos based on date. a Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press (Photo Capture). a Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press (Photo Capture). b Press a or b to choose Enhance Photos. Press OK. b Press a or b to choose Search by Date. Press OK. c Press d or c to choose your photo. Press OK.
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive Print All Photos You can print all the photos on your memory card or USB Flash memory drive. a Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press (Photo Capture). 12 Slide Show 12 You can view all your photos on the LCD using Slide Show. You can also choose a photo during the operation. a Press a or b to choose Print All Photos. Press OK.
Chapter 12 Trimming 12 You can trim your photo and print a part of the image. Note If your photo is very small or an irregular shape you may not be able to trim the photo. The LCD will display Image Too Small. or Image Too Long. a Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press (Photo Capture). b Press a or b to choose Trimming. Press OK. c Press d or c to choose your photo. Press OK. d Adjust the red frame on your photo.
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive PhotoCapture Center™ print settings 12 You can change the print settings temporarily for the next printing. These settings are temporary, and the machine returns to its default settings 3 minutes after printing, unless you have set the Mode Timer to 2 minutes or less. (See Mode Timer on page 26.) Note You can save the print settings you use most often by setting them as default.
Chapter 12 Menu Selections Options 1 Options 2 Page True2Life On/Off — 119 (Does not appear when Enhance Photos is chosen.) White Balance Sharpness Color Density Exit Cropping On/Off — 120 Borderless On/Off — 120 Print Date On/Off — 120 Set New Default Yes/No — 121 Factory Reset Yes/No — 121 (Does not appear when DPOF Print is chosen.) Print Quality a Press a or b to choose Print Quality. b Press d or c to choose Normal or Photo. Press OK.
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive Adjusting Brightness, Contrast and Color Brightness a b c d Press d or c to adjust the degree of the setting. Press OK. e Do one of the following: 12 12 Press d to make a darker print or press c to make a lighter print. Press OK. If you want to customize another color enhancement, press a or b to choose another option. If you do not want to change additional settings, press Color Start to print.
Chapter 12 Cropping 12 Borderless printing 12 If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped. This feature expands the printable area to the edges of the paper. Printing time will be slightly slower. The factory setting is On. If you want to print the whole image, turn this setting to Off. If you are also using the Borderless setting, turn Borderless to Off. (See Borderless printing on pages 120.
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive Setting your changes as the new default 12 You can save the print settings you use most often by setting them as the default settings. These settings will stay until you change them again. a b c d Entering Scan mode Press a or b to choose your new setting. Press OK. Repeat this step for each setting you want to change. After changing the last setting, press a or b to choose Set New Default. Press OK. Press Stop/Exit.
Chapter 12 How to scan to a memory card or USB Flash memory drive e Quality Selectable File Format Color 150 dpi JPEG / PDF Color 300 dpi JPEG / PDF Color 600 dpi JPEG / PDF B/W 200x100 dpi TIFF / PDF B/W 200 dpi TIFF / PDF a To change the quality, press a or b to choose Quality. 12 You can scan black & white and color documents into a memory card or USB Flash memory drive. Black & white documents will be stored in PDF (*.PDF) or TIFF (*.TIF) file formats.
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive j The file name is set automatically however, you can set a name of your choice using the dial pad. Press a or b to choose File Name. Enter the new name. (See Entering Text on page 204.) You can only change the first 6 digits. Press OK. Note Press Clear/Back to delete the current name. k To scan a Legal, Ledger, A3 or A4 size document, you need to change the Glass ScanSize setting. The default setting is Letter.
Chapter 12 Understanding the Error Messages 12 Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center™, you can easily identify and troubleshoot any problems. Hub is Unusable. This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface. Media Error This message will appear if you put in a memory card that is either bad or not formatted, or when there is a problem with the media drive.
13 Printing photos from a camera Printing photos directly from a PictBridge camera 13 Camera Menu Selections Options Paper Size Ledger, Letter, A3, A4, 4"6", Printer Settings (Default setting) 2 Paper Type Plain Paper, Glossy Paper, Inkjet Paper, Printer Settings 13 (Default setting) 2 Layout Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera.
Chapter 13 Printing Images 13 13 DPOF stands for Digital Print Order Format. Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a DPOF printing Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd.
Printing photos from a camera Printing photos directly from a digital camera (without PictBridge) Printing Images 13 Note 13 If your camera is using the USB Mass Storage standard, you can connect your camera in storage mode. This enables you to print photos from your camera. Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a (If you would like to print photos in PictBridge mode, see Printing photos directly from a PictBridge camera on page 125.
Chapter 13 Understanding the Error Messages 13 Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory. Unusable Device This message will appear if you connect a camera that is not using the USB Mass Storage standard.
Section V Software Software and Network features V 130
14 Software and Network features The CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). These guides have easy to use links that, when clicked, will take you directly to a particular section. c 14 Click the heading you would like to view from the list at the left of the window.
Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary VI 132 145 178 205 220
A Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone wall jack and a standard AC power outlet. Choose a location where the temperature remains between 50 F and 95 F (10 C and 35 C). WARNING DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment, chemicals or water.
Safety and Legal To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. Note If there are faxes in the machine's memory, you need to print them or save them before you unplug the machine from the AC power outlet for more than 24 hours. (To print the faxes in memory, see Printing a fax from the memory on page 55.
DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands in front of the machine under the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this may cause injury.
Safety and Legal DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. Do not carry the machine by holding the scanner cover or the Jam Clear Cover. DO NOT use flammable substances or any type of spray to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock.
Unplug this product from the wall outlet before cleaning the inside of the machine. DO NOT use liquid or aerosol cleaners. Use a damp cloth for cleaning. If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the AC power outlet. Call Brother Customer Service. (See Brother numbers on page i.) If metal objects, water or other liquids get inside the machine, immediately unplug the machine from the AC power outlet. Call Brother Customer Service.
Safety and Legal CAUTION Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line and on the telephone line, or unplug the cords during a lightning storm.
Important safety instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 DO NOT use this product near water. 5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product. 6 Slots and openings in the cabinet and the back or bottom are provided for ventilation.
Safety and Legal 13 To protect your product against power surges, we recommend the use of a power protection device (Surge Protector). 14 To reduce the risk of fire, electric shock and injury to people, note the following: DO NOT use this product near appliances that use water, a swimming pool, or in a wet basement. DO NOT use the machine during an electrical storm (there is the remote possibility of an electrical shock) or to report a gas leak in the vicinity of the leak.
If trouble is experienced with this equipment, for repair or warranty information, please contact Brother Customer Service. (See Brother numbers on page i.) If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.
Safety and Legal Federal Communications Commission (FCC) Declaration of Conformity (USA only) A Responsible Brother International Corporation Party: 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA TEL: (908) 704-1700 declares, that the products Product Name: MFC-5890CN, MFC-5895CW and MFC-6490CW comply with Part 15 of the FCC Rules.
Industry Canada Compliance Statement (Canada only) A This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. LAN connection A CAUTION DO NOT connect this product to a LAN connection that is subject to over-voltages. International ENERGY STAR® Compliance Statement The purpose of the International ENERGY STAR® Program is to promote the development and popularization of energy-efficient office equipment.
Safety and Legal Legal limitations for copying A Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. © 2010 Brother Industries, Ltd. All rights reserved. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries. Microsoft, Windows, Windows Server and Internet Explorer are registered trademarks of Microsoft Corporation in the United States and/or other countries.
B Troubleshooting and Routine Maintenance B B Troubleshooting B IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Printing (continued) Difficulty Suggestions Poor print quality Check the print quality. (See Checking the print quality on page 173.) Make sure that the Media Type setting in the printer driver or the Paper Type setting in the machine’s menu matches the type of paper you are using. (See Printing for Windows® or Printing and Faxing for Macintosh in the Software User’s Guide on the CD-ROM and Paper Size and Type (MFC-6490CW only) on page 27.) Make sure that your ink cartridges are fresh.
Troubleshooting and Routine Maintenance Printing (continued) Difficulty Suggestions Stains appear on the reverse side or at the bottom of the page. Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer platen on page 171.) Make sure you are using Brother Original ink cartridges. Make sure you are using the paper support flap. (See Loading paper and other print media on page 9.) The machine prints dense lines on the page.
Printing Received Faxes Difficulty Suggestions Condensed print and white streaks across the page or the top and bottom of sentences are cut off. You probably had a bad connection, with static or interference on the telephone line. Ask the other party to send the fax again. Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the problem is with the sending machine. Try receiving from another fax machine.
Troubleshooting and Routine Maintenance Sending Faxes B Difficulty Suggestions Cannot send a fax. Check all line cord connections. Make sure the telephone line cord is plugged into the telephone wall jack and the LINE jack of the machine. Make sure that the Fax on page 40.) key is illuminated. (See Entering Fax mode Ask the other party to check that the receiving machine has paper. Print the Transmission Verification Report and check for an error. (See Reports on page 90.
Copying Difficulties Difficulty Suggestions Cannot make a copy. Make sure that the Copy on page 94.) Poor copy results when using the ADF. Try using the scanner glass. (See Using the scanner glass on page 23.) Vertical black lines or streaks appear in copies. Vertical black lines or streaks on copies are typically caused by dirt or correction fluid on the scanner. Clean the glass strip and scanner glass and the white bar and white plastic above them. (See Cleaning the scanner on page 170.
Troubleshooting and Routine Maintenance PhotoCapture Center™ Difficulties Difficulty Removable Disk does not work properly. B Suggestions 1 ® Have you installed the Windows 2000 update? If not, do the following: 1) Unplug the USB cable. 2) Install the Windows ® 2000 update using one of the following methods. Install MFL-Pro Suite from the CD-ROM. (See the Quick Setup Guide.) Download the latest service pack from the Microsoft Web site.
Dial Tone Setting the dial tone to Detection will shorten the dial detect pause. a b c d e Press Menu. Press a or b to choose Initial Setup. Press OK. B Telephone line interference If you are having problems sending or receiving a fax due to possible interference on the telephone line, we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations. a b Press Menu. Press d or c to choose Detection or No Detection. Press OK.
Troubleshooting and Routine Maintenance Error and Maintenance messages B As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error and maintenance messages are shown below. You can correct most errors and routine maintenance messages by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Error Message Cause Action Cannot Detect You installed a new ink cartridge too quickly and the machine did not detect it. Take out the new ink cartridge and re-install it slowly until it clicks. If you are not using genuine Brother Innobella™ ink the machine may not detect the ink cartridge. Use a new Genuine Brother Innobella™ Ink Cartridge. If the error is not cleared, call Brother Customer Service. An ink cartridge is not installed properly.
Troubleshooting and Routine Maintenance Error Message Cause Action Hub is Unusable. A Hub or USB Flash memory drive with Hub has been connected to the USB direct interface. A Hub or USB Flash memory drive with Hub are not supported. Unplug the device from the USB direct interface. Image Too Long. The proportions of your photo are irregular so effects could not be added. Choose a regularly proportioned image. Image Too Small. The size of your photo is too small to trim. Choose a larger image.
Error Message Cause Action No Paper Fed The machine is out of paper or paper is not properly loaded in the paper tray. Do one of the following: Refill the paper in the paper tray, and then press Black Start or Color Start. Remove the paper and load it again and then press Black Start or Color Start. (See Loading paper and other print media on page 9.) The paper is jammed in the machine.
Troubleshooting and Routine Maintenance Error Message Cause Action Paper Jam Paper is jammed in the machine. (MFC-6490CW) Remove the jammed paper by following the steps in Printer jam or paper jam (MFC-6490CW only) on page 164. (MFC-5890CN and MFC-5895CW) Remove the jammed paper by following the steps in Printer jam or paper jam (MFC-5890CN and MFC-5895CW) on page 162. Make sure the paper length guide is set to the paper size. Do not extend the paper tray when you load A5 or smaller size paper.
Error Message Cause Action Unable to Scan XX The machine has a mechanical problem. A foreign object such as a clip or ripped paper is in the machine. Open the scanner cover and look inside the machine for foreign objects and paper scraps. If the error message continues, disconnect the machine from the power for several minutes, then reconnect it. (The machine can be turned off for approximately 24 hours without losing faxes stored in the memory.
Troubleshooting and Routine Maintenance Error animation B Error animation displays step-by-step instructions when paper gets jammed. You can read the steps at your own pace by pressing c to see the next step and d to go backward. If you do not press a key after 1 minute the animation starts running automatically again. You can press d, c or OK to pause the auto-animation and go back to step-bystep mode. If the LCD shows: Unable to Clean XX B a Press Stop/Exit to interrupt the error temporarily.
Transferring faxes to your PC You can transfer the faxes from your machine's memory to your PC. The machine can store faxes for approximately 24 hours if there is a power failure. a Press Stop/Exit to interrupt the error temporarily. b Make sure you have installed MFL-Pro Suite on your PC, and then turn on PC FAX Receiving on the PC. (For details see PC- FAX receiving for Windows® in the Software User’s Guide on the CD-ROM.) c d Make sure you have set PC Fax Receive on the machine.
Troubleshooting and Routine Maintenance Document jam B Documents can jam in the ADF unit if they are not inserted or fed properly, or if they are too long. Follow the steps below to clear a document jam. Document is jammed in the top of the ADF unit a Take out any paper from the ADF that is not jammed. b c Open the ADF cover. d e Document is jammed inside the ADF unit a Take out any paper from the ADF that is not jammed. b c Lift the document cover. d e Close the document cover.
d Printer jam or paper jam (MFC-5890CN and MFC-5895CW) Open the Jam Clear Cover (1) at the back of the machine. Pull the jammed paper out of the machine. B Take out the jammed paper depending on where it is jammed in the machine. a Pull the paper tray (1) out of the machine. 1 1 b Pull out the jammed paper (1) and press Stop/Exit. 1 c Reset the machine by lifting the scanner cover from the front of the machine and then closing it.
Troubleshooting and Routine Maintenance f Lift the scanner cover (1) from the front side of the machine until it locks securely into the open position. Make sure that there is no jammed paper left inside the machine. g Lift the scanner cover to release the lock (1). Gently push the scanner cover support down (2) and close the scanner cover (3) using both hands.
b Printer jam or paper jam (MFC-6490CW only) Pull out the jammed paper (1) and press Stop/Exit. B 1 Take out the jammed paper depending on where it is jammed in the machine. a Pull the paper trays (1) out of the machine. 1 1 1 c Reset the machine by lifting the scanner cover from the front of the machine and then closing it.
Troubleshooting and Routine Maintenance d Open the Outer Back Cover (1) at the back of the machine. Pull the jammed paper out of the machine. e Close the Inner Back Cover (1) if it is open as shown in the illustration. B 1 1 f Close the Outer Back Cover. Make sure the Outer Back Cover is closed properly. g Using both hands, use the plastic tabs on both sides of the machine to lift the Scanner Cover (1) into the open position. Make sure that there is no jammed paper left inside the machine.
Note • If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper. • If the print head is at the right corner as shown in the illustration, you cannot move the print head. Press Stop/Exit until the print head moves to the middle. Then unplug the machine from the power source, and take out the paper. WARNING Be careful not to trap your fingers under the scanner cover.
Troubleshooting and Routine Maintenance Routine maintenance Replacing the ink cartridges Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD. a B B b Open the ink cartridge cover. If one or more ink cartridges have reached the end of their life, for example Black, the LCD shows Cannot Print.
d Turn the green knob on the protective yellow cap clockwise until clicks to release the vaccum seal, then remove the cap (1). f Gently push the ink cartridge in until it clicks, and then close the ink cartridge cover. BK Y C 1 g The machine will automatically reset the ink dot counter. Note e Each color has its own correct position. Insert the ink cartridge in the direction of the arrow on the label.
Troubleshooting and Routine Maintenance CAUTION DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. DO NOT touch the cartridge insertion slots. If you do so, the ink may stain your skin. If ink gets on your skin or clothing immediately wash it off with soap or detergent.
b Wipe the outside of the machine with a soft cloth to remove dust. Cleaning the scanner a Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened with a non-flammable glass cleaner. 1 3 c Remove anything that is stuck inside the paper tray. d Wipe the paper trays with a soft cloth to remove dust. 2 b e Put the paper trays firmly back in the machine.
Troubleshooting and Routine Maintenance Cleaning the machine printer platen WARNING Be sure to unplug the machine from the AC power outlet before cleaning the printer platen (1). a Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position. b Clean the machine printer platen (1) and the area around it, wiping off any scattered ink with a soft, dry lint-free cloth.
d (MFC-5890CN and MFC-5895CW) Close the Jam Clear Cover properly. Note If you clean the print head at least five times and the print has not improved, try installing a new Genuine Brother Brand replacement cartridge for each problem color. Try cleaning the print head again up to five more times. If the print has not improved call Brother Customer Service (see Brother numbers on page i). (MFC-6490CW) Close the Inner Back Cover and the Outer Back Cover. Make sure the Outer Back Cover is closed properly.
Troubleshooting and Routine Maintenance Checking the print quality If faded or streaked colors and text appear on your output, some of the nozzles may be clogged. You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern. a b B h i After cleaning is finished, press Color Start. The machine starts printing the Print Quality Check Sheet again and then return to step e. j Press Stop/Exit.
Checking the print alignment B Checking the ink volume You may need to adjust the print alignment after transporting the machine or if your printed text becomes blurred or images become faded. Although an ink volume icon appears on the LCD, you can use the Ink key to see a large graph showing the ink that is left in each cartridge. a b Press Ink. a b Press Ink. c Press a or b to choose Alignment. Press OK. c Press Stop/Exit. d Press a or b to choose Test Print. Press OK.
Troubleshooting and Routine Maintenance Packing and shipping the machine When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, any damage that may occur in transit will not be covered by your warranty. CAUTION B Make sure that the plastic tabs on both sides of the green protective part (1) have securely clicked into place (2). CAUTION It is important to allow the machine to ‘park’ the print head after a print job.
g (MFC-5890CN and MFC-5895CW) Lift the scanner cover (1) to release the lock. Gently push the scanner cover support down (2) and close the scanner cover (3) using both hands. h Wrap the machine in the bag. i Pack the machine and the printed materials in the original carton with the original packing material as shown below. Do not pack the used ink cartridges in the carton.
Troubleshooting and Routine Maintenance (MFC-6490CW) B j Close the carton and tape it shut.
C Menu and Features On-screen programming Mode and menu keys C Access the main menu. Your machine is designed to be easy to operate with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Access the mode and its menu of temporary settings. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine.
Menu and Features Menu table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Menu ( C ) Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer — Off Sets the time to return to Fax mode. 26 Sets the type of paper in the paper tray. 26 Sets the size of the paper in the paper tray.
Level1 Level2 Level3 Options Descriptions Page General Setup Tray Setting Tray#1 Paper Type 27 (Continued) (MFC-6490CW) Sets the size and type of paper in paper tray #1. (Options) Plain Paper* Inkjet Paper Brother BP71 Other Glossy Transparency 27 Paper Size (Options) Letter* Legal Ledger A4 A5 A3 4"x6" Tray#2 Paper Type (Option) Sets the size of the paper in the paper tray #2. 27 Choose the tray that will be used for Copy mode. 28 Choose the tray that will be used for Fax mode.
Menu and Features Level1 Level2 Level3 Options Descriptions Page General Setup Volume Ring Off Adjusts the ring volume. 29 (Continued) Low Med* C High Beeper Off Low* Adjusts the volume level of the beeper. 30 Adjusts the speaker volume. 30 Change this setting to On if you want the machine to change automatically for Daylight Savings Time.
Level1 Level2 Level3 Options Descriptions Page General Setup Function Lock Set Password — You can restrict selected machine operation for up to 20 restricted users and for all other non-authorized Public users. 33 0 Sets the number of rings before the machine answers in Fax Only or Fax/Tel mode. 52 Sets the pseudo/doublering time in Fax/Tel mode. 52 Receives fax messages without pressing the Black Start or Color Start key.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Report Setting Transmission On 89 (MFC-5890CN and MFC-5895CW) On+Image Initial setup for Transmission Verification Report and Fax Journal Report. (Continued) Off* C Off+Image Transmission On (MFC-6490CW) On+Image Off* Off+Image Off2 Off2+Image Journal Period 90 Off Every 50 Faxes* Every 6 Hours Every 12 Hours Every 24 Hours Every 2 Days Every 7 Days Print Fax — — Prints incoming faxes stored in the memory.
Network menu Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN TCP/IP BOOT Method Auto* Chooses the BOOT method that best suits your needs. Static RARP BOOTP DHCP IP Address [000-255]. [000-255]. Enter the IP address. [000-255]. [000-255] Subnet Mask [000-255]. [000-255]. Enter the Subnet mask. [000-255]. [000-255] Gateway [000-255]. [000-255]. Enter the Gateway address. [000-255]. [000-255] Node Name BRNXXXXXXXXXXXX Enter the Node name.
Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN TCP/IP IPv6 On (Continued) (Continued) (Continued) Enable or Disable the IPv6 protocol. If you want to use the IPv6 protocol, visit http://solutions. brother.com for more information. Ethernet Off* — Auto* 100B-FD Chooses the Ethernet link mode. 100B-HD 10B-FD 10B-HD WLAN TCP/IP BOOT Method (MFC-5895CW and MFC-6490CW) Auto* Static RARP Chooses the BOOT method that best suits your needs.
Level1 Level2 Level3 Level4 Options Descriptions Network WLAN TCP/IP DNS Server (Continued) (MFC-5895CW and MFC-6490CW) (Continued) (Primary) 000.000.000.000 Specifies the IP address of the primary or secondary server. (Secondary) 000.000.000.000 (Continued) APIPA On* Off IPv6 On Off* Sets the IPv6 protocol On. Setup Wizard — — You can configure your print server. WPS/AOSS — — You can easily configure your wireless network settings using the one-button push method.
Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network E-mail/IFAX Mail Address Mail Address — (Continued) (MFC-6490CW) Enter the mail address. (Up to 60 characters) Setup Server SMTP Server Name (Up to 30 characters) Enter the SMTP server address. (Available as a download for MFC-5890CN and MFC-5895CW) IP Address [000-255]. [000-255]. [000-255]. [000-255] SMTP Port [00001-65535] Enter the SMTP port number. Auth. for SMTP None POP bef.
Level1 Level2 Level3 Level4 Options Descriptions Network E-mail/IFAX Setup Mail RX Del Error Mail On* (Continued) (MFC-6490CW) (Continued) Deletes error mails automatically. (Available as a download for MFC-5890CN and MFC-5895CW) (Continued) Off Notification On MDN Off* Setup Mail TX Sender Subject — Displays the subject that is attached to the Internet Fax data. Size Limit On Limits the size of E-mail documents.
Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network Time Zone — UTC+XX:XX — (Continued) (MFC-6490CW) Sets the time zone for your country. (Available as a download for MFC-5890CN and MFC-5895CW) Network I/F C — (MFC-5895CW and MFC-6490CW) Factory Reset Wired LAN* — You can choose the network connection type. — Restores all wired and wireless network settings to the factory default. WLAN — — See Network User's Guide on the CD-ROM.
Menu ( ) (continued) Level1 Level2 Level3 Options Descriptions Page Print Reports Transmission — — Prints these lists and reports. 90 Help List — — Quick Dial — Alphabetical Order Numerical Order Fax Journal — — User Settings — — Network Config — — Caller ID hist. — — Machine Info. Serial No. — — Lets you check the serial number of your machine. 174 Initial Setup Receive Mode — Fax Only* Choose the receive mode that best suits your needs. 49 See Quick Setup Guide.
Menu and Features Fax ( ) Level1 Level2 Level3 Options Descriptions Page Fax Resolution — — Standard* Sets the resolution for outgoing faxes. 45 Changes the lightness or darkness of faxes you send. 44 To fax a Legal, Ledger, A3 or A4 size document, you'll need to change the Glass ScanSize setting. 42 You can dial by pressing only a few keys (and Start). 80 Fine C S.
Level1 Level2 Level3 Options Descriptions Page Batch TX — — On Combines delayed faxes to the same fax number at the same time of day into one transmission. 46 You can send a fax without using the memory. 45 Sets up your machine with an document to be retrieved by another fax machine. 92 Sets up your machine to poll another fax machine. 91 If you are having difficulty sending faxes overseas, set this to On. 46 Adjust the scan area of the scanner glass to the size of the document.
Menu and Features Scan ( ) Level1 Option1 Option2 Option3 Descriptions Page Scan to E-mail PC — — You can scan a black & white or a color document into your E-mail application. See Software User's Guide on the CD-ROM. E-mail Server Phone Book (MFC-6490CW) (Available as a download for MFC-5890CN and MFC-5895CW) Alphabetical Order Numerical Order Quality Color 150 dpi* Color 300 dpi You can for search E-mail addresses you have stored in your machine.
Level1 Option1 Option2 Option3 Descriptions Page Scan to Media (when a memory card or USB Flash memory drive is inserted) Quality — Color 150 dpi* You can choose the scan resolution, file format and enter a file name for your document. 122 To scan a Legal, Ledger, A3 or A4 size document, you'll need to change the Glass ScanSize setting.
Menu and Features Level1 Option1 Option2 Option3 Descriptions Page Scan to FTP (Profile Name) — — Enter the name that you want to use for the profile of the FTP server. This name will be displayed on the LCD screen. Manual Quality Color 150 dpi* Choose the file format to send the scanned data as an E-mail attachment. See Software User's Guide on the CD-ROM.
Copy ( ) Level1 Level2 Level3 Options Descriptions Page Quality — — Fast Choose the Copy resolution for your type of document. 95 Normal* Best Enlarge/Reduce 100%* — — — 95 Enlarge — 104% EXEiLTR You can choose the enlargement ratio for your type of document. 95 You can choose the reduction ratio for your type of document.
Menu and Features Level1 Level2 Level3 Brightness — — Options Light +2 Descriptions Page Adjusts the brightness of copies. 98 +1 C -1 -2 Dark Contrast — — +2 +1 Adjusts the contrast of copies. 99 You can choose to stack or sort multiple copies. 98 You can make N in 1, 1 to 2 or Poster copies. 96 If your scanned copy is skewed, your machine can correct the data automatically. 100 Corrects dark borders and skew when copying from the scanner glass.
Watermark Copy Settings Option1 Option2 Option3 Option4 Descriptions Page Template — Text CONFIDENTIAL* Uses a template to place text into your document as a Watermark. 101 DRAFT COPY Position A B C D E* F G H I Pattern Size Small Medium* Large Angle -90 -45°* 0 45 90 Transparency -2 -1 0* +1 +2 Color Red Orange Yellow Blue Green Purple Black* Apply — The factory settings are shown in Bold with an asterisk.
Menu and Features Option1 Option2 Option3 Option4 Descriptions Page Media (Select image from media) Position A Places a logo or text into your document as a Watermark using an image from removable media. 101 B C C D E* F G H I Pattern Size Small Medium* Large Angle -90 -45°* 0 45 90 Transparency -2 -1 0* +1 +2 Scan (Set watermark document and press Start.
Photo Capture ( ) Level1 Level2 Level3 Options Descriptions Page View Photo(s) — — See the print settings in the following table. You can preview your photos on the LCD. 109 Print Index — Layout Format 6 Images/Line* You can print a thumbnail page. 110 You can print an individual image. 111 You can adjust your photos with these settings.
Menu and Features Print Settings menu Option1 Option2 Option3 Option4 Descriptions Page Print Quality Normal — — Choose the print quality. 118 (Does not appear when DPOF Print is chosen.) Photo* Paper Type Plain Paper C — — Choose the paper type. 118 (When A4 or Letter is chosen) — Choose the paper and print size. 118 — — Adjusts the brightness. 119 — — Adjusts the contrast. 119 Inkjet Paper Brother BP71 Other Glossy* Paper Size 4"x 6"* 5"x 7" Letter Ledger A4 A3 3"x 4" 3.
Option1 Option2 Option3 True2Life On White Balance (Does not appear when Enhance Photos is chosen.) Off* Option4 +2 +1 Descriptions Page Adjusts the hue of the white areas. 119 -1 -2 Sharpness +2 +1 Enhances the detail of the image. -1 -2 Color Density +2 +1 Adjusts the total amount of color in the image. -1 -2 Cropping On* — — Crops the image around the margin to fit the paper size or print size. Turn this feature off if you want to print whole images or prevent unwanted cropping.
Menu and Features Phone Book ( ) Level1 Level2 Level3 Options Descriptions Page Search — — Alphabetical Order You can dial by pressing only a few keys (and Start). 80 C Numerical Order Set One Touch Dial — — — You can set up One Touch Dial numbers, so you can dial by pressing only a few keys (and Start). 82 Set Speed Dial — — — You can set up Speed Dial numbers, so you can dial by pressing only a few keys (and Start).
Entering Text C When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pad keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters. By pressing the proper dial pad key repeatedly, you can access the character you want.
D Specifications D General D Printer Type Inkjet Print Method Black: Piezo with 94 2 nozzles Color: Piezo with 94 3 nozzles Memory Capacity D 64 MB LCD (liquid crystal display) Wide 3.3 in. (84.6 mm) Color LCD 1 Power Source AC 100 to 120 V 50/60 Hz Power Consumption (MFC-5890CN) Off Mode: Average 0.8 W Sleep Mode: Average 4 W Standby: Average 6 W Operating: Average 27 W (MFC-5895CW) 2 Off: Approx. 0.8 W Sleep Mode: Approx. 3.5 W Ready Mode: Approx.
Dimensions (MFC-5890CN and MFC-5895CW) 9.5 in. (242 mm) 19.1 in. (485 mm) 16.1 in. (408 mm) 18.1 in. (460 mm) (MFC-6490CW) 12.7 in. (323 mm) 206 21.3 in. (540 mm) 19.2 in. (488 mm) 22.6 in. (574 mm) 21.4 in.
Specifications Weight (MFC-5890CN and 23.6 lb (10.7 kg) MFC-5895CW) (MFC-6490CW) 34.4 lb (15.6 kg) Noise Operating: 50 dB or less 1 Temperature Operating: 50 F to 95 F (10 to 35 C) Best Print Quality: 68 F to 91 F (20 to 33 C) Operating: 20 to 80% (without condensation) Best Print Quality: 20 to 80% (without condensation) Humidity ADF (automatic document feeder) Up to 50 pages Document Size (MFC-5890CN and MFC-5895CW) D Paper: 20 lb (80 g/m2) ADF Width: 5.8 in. to 8.5 in.
Print media Paper Input D Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy paper 2, transparencies 1 2 and envelopes Paper size: Ledger, A3, Letter, Legal, Executive, A4, A5, A6, JIS B4, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo 4"6", Photo L 3.5"5", Photo 2L 5"7", Index card and Post card 3. Width: 3.5 in. (89 mm) - 11.7 in. (297 mm) Length: 5.0 in. (127 mm) - 17.0 in. (431.8 mm) For more details, see Paper weight, thickness and capacity on page 21.
Specifications Fax Compatibility Modem Speed Scanning Width D ITU-T Super Group 3 Automatic Fallback 33600 bps (MFC-5890CN and MFC-5895CW) 8.2 in. (208 mm) (Letter paper) D 8.11 in. (204 mm) (A4 paper) (MFC-6490CW) 11.3 in. (288 mm) Printing Width Gray Scale Resolution 11.5 in. (291 mm) 256 levels Horizontal 203 dot/in. (8 dot/mm) Vertical Standard 98 line/in. (3.85 line/mm) (Black) 196 line/in. (7.7 line/mm) (Color) Fine 196 line/in. (7.7 line/mm) (Black/Color) Photo 196 line/in. (7.
Copy D Color/Black Yes/Yes Copy Width (MFC-5890CN and MFC-5895CW) Max. 8.26 in. (210 mm) (MFC-6490CW) Max. 11.46 in.
Specifications PhotoCapture Center™ Compatible Media 1 D CompactFlash® (Type I only) (Microdrive™ is not compatible) (Compact I/O cards such as Compact LAN card and Compact Modem card are not supported.
PictBridge Compatibility D Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001. Visit http://www.cipa.jp/pictbridge for more information.
Specifications Scanner D Color/Black Yes/Yes TWAIN Compliant (MFC-5890CN and MFC-6490CW) Yes (Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista®) Mac OS X 10.2.4 - 10.3.x - 10.4.x - 10.5.x (MFC-5895CW) Yes (Windows® 2000 Professional/Windows® XP/ Windows® XP Professional x64 Edition/Windows Vista®/ Windows® 7) Mac OS X 10.4.11 - 10.5.x - 10.6.
Printer D Resolution Up to 1200 6000 dpi Printing Width 10.76 in. [11 in. (borderless) 1] (Ledger size) 8.26 in. [8.5 in. (borderless) 1] (Letter size) Borderless Ledger, A3, Letter, A4, A6, B4, Photo 4"6", Index Card, Photo L 3.5"5", Photo 2L 5"7", Post Card 2 1 When you set the Borderless feature to On. 2 See Paper type and size for each operation on page 20.
Specifications Interfaces D USB 1 2 A USB 2.0 interface cable that is no longer than 6 feet (2.0 m). LAN cable 3 Ethernet UTP cable category 5 or greater. Wireless LAN (MFC-5895CW and MFC-6490CW) IEEE 802.11b/g (Infrastructure/Ad-hoc Mode) D 1 Your machine has a USB 2.0 Hi-speed interface. The machine can also be connected to a computer that has a USB 1.1 interface. 2 Third party USB ports are not supported for Macintosh.
Computer requirements (MFC-5890CN and MFC-6490CW) D SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Computer Platform & Operating System Version Windows® Operating System 1 2000 Professional Supported PC Software Functions PC Interface Printing, 5 XP Home 2 5 XP Professional 2 5 USB, 4 PC Fax , 10/100 Scanning, BaseTx Removable (Ethernet), Disk Wireless 802.
Specifications Computer requirements (MFC-5895CW) D SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Supported Computer Platform & PC Software Operating System Version Functions Windows® Operating System 1 Windows® 2000 Professional 5 Windows® XP Home 2 5 Windows® XP Professional 2 5 Printing, PC Fax 4, Scanning, Removable Disk Windows® XP Professional x64 Edition 2 PC Interface Intel® Pentium® 4 or equivalent Windows® 7 2 64-bit (Intel®64 or AMD64) supported CPU Printing Windows Server® 2003 x
Consumable items Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge The first time you install the ink cartridges the machine will use extra ink to fill the ink delivery tubes. This is a one-time process that enables high quality printing. Afterward, replacement ink cartridges will print the specified number of pages. For more information about the replacement consumables, visit us at www.brother.
Specifications Network (LAN) D Note For details about the full Network specifications, see the Network User’s Guide on the CD-ROM. LAN You can connect your machine to a network for Network Printing, Network Scanning, PC Fax Send, PC Fax Receive (Windows® only) and Remote Setup 1. Also included is Brother BRAdmin Light 2 Network Management software.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.
Glossary Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax. Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it. ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error. Extension telephone A telephone using the same line as your fax but plugged into a separate wall jack.
Manual fax You can lift the handset of the external telephone or you can press Hook to hear the receiving fax machine answer before you press Black Start or Color Start to begin sending. Menu mode Programming mode for changing your machine's settings. OCR (optical character recognition) The bundled ScanSoft™ PaperPort™ 11SE with OCR or Presto! PageManager software application converts an image of text to text you can edit.
Glossary Scan to Media You can scan a black & white or color document into a memory card or USB Flash memory drive. Black & white images can be in TIFF or PDF file format and color images can be in PDF or JPEG file format. Scanning The process of sending an electronic image of a paper document into your computer. Search An electronic, numerical or alphabetical listing of stored One Touch, Speed Dial and Group numbers. Speed Dial A pre-programmed number for easy dialing.
F Index A Access codes, storing and dialing ............88 Accessories and supplies .......................... ii ADF (automatic document feeder) .... 22, 40 Answering machine (TAD) .......................72 connecting .............................................73 Apple Macintosh See Software User's Guide on the CD-ROM. Automatic fax receive .............................................49 Easy Receive .....................................53 B Broadcasting ............................................
Direct printing from a non-PictBridge camera ............127 from a PictBridge camera ...................125 Distinctive Ring ........................................69 setting ring pattern ................................70 turning off ..............................................71 Document loading ........................................... 22, 23 Dual Access .............................................45 E Easy Receive ...........................................53 Envelopes ..........................
G M Gray scale ..................................... 209, 213 Groups for Broadcasting ..........................86 Macintosh See Software User's Guide on the CD-ROM. Maintenance, routine replacing ink cartridges ...................... 167 Manual dialing ................................................... 79 receive .................................................. 49 transmission ......................................... 47 Memory Storage .................................... 178 Menu Table .............
PaperPort™ 11SE with OCR See Software User's Guide on the CD-ROM and Help in the PaperPort™ 11SE application to access How-to-Guides. Personalized Ring ....................................69 PhotoCapture Center™ Borderless ...........................................120 CompactFlash® ...................................106 Cropping .............................................120 DPOF printing .....................................116 Enhance Photos Auto Correct .....................................
R Receive Mode External TAD .........................................49 Fax Only ................................................49 Fax/Tel ..................................................49 Manual ..................................................49 Redial/Pause ............................................80 Reducing copies ....................................................95 incoming faxes ......................................53 Remote Retrieval .....................................63 access code ...
V Voice Mail ................................................68 Volume, setting beeper ...................................................30 ring ........................................................29 speaker .................................................30 W Warranties ................................................. iii Canada .................................................. vi Notice-Disclaimer ................................... iii USA .......................................................
EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only.
