USER’S GUIDE MFC-6490CW Version 0 USA/CAN
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-6490CW Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
Brother numbers IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product.
Ordering accessories and supplies For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.) Note In Canada only Visa and MasterCard are accepted.
Notice - Disclaimer of Warranties (USA and Canada) BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE.
Brother® Two-Year Limited Warranty and Replacement Service (USA Only) Who is covered: This limited warranty (“warranty”) is given only to the original end-use/retail purchaser (referred to in this warranty as “Original Purchaser”) of the accompanying product, consumables and accessories (collectively referred to in this warranty as “this Product”).
Brother® Two-Year Limited Warranty and Replacement Service (USA Only) discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer's specifications for new product/parts.
BROTHER MULTIFUNCTION CENTER / FAX MACHINE LIMITED WARRANTY (Canada only) Pursuant to the limited warranty of 2 years from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centres, will repair or replace (at Brother's sole discretion) this MFC/Fax machine free of charge if defective in material or workmanship. This warranty applies only to products purchased and used in Canada.
Table of Contents Section I 1 General General Information 2 Using the documentation ....................................................................................... 2 Symbols and conventions used in the documentation .................................... 2 Accessing the Software User’s Guide and Network User’s Guide ........................ 2 Viewing Documentation ................................................................................... 2 Accessing Brother Support (For Windows®) ........
LCD screen ..........................................................................................................31 LCD Contrast .................................................................................................31 Setting the backlight brightness.....................................................................31 Setting the Dim Timer for the backlight ........................................................32 Setting the Wallpaper ......................................................
6 Receiving a Fax 49 Receive modes .................................................................................................... 49 Choose the correct Receive Mode ................................................................ 49 Using receive modes ........................................................................................... 51 Fax only ......................................................................................................... 51 Fax/Tel..............................
External and extension telephones...................................................................... 76 Connecting an external or extension telephone ............................................ 76 Using external and extension telephones...................................................... 77 Using a Non-Brother cordless external telephone ......................................... 77 Using remote codes.......................................................................................
Section III Copy 11 Making copies 94 How to copy ......................................................................................................... 94 Entering Copy mode ...................................................................................... 94 Making a single copy ..................................................................................... 94 Making multiple copies .................................................................................. 94 Stop copying ..........
PhotoCapture Center ® print settings ................................................................. 117 Print Quality ................................................................................................. 118 Paper options .............................................................................................. 118 Adjusting Brightness, Contrast and Color.................................................... 119 Cropping ......................................................................
Section VI Appendixes A Safety and Legal 132 Choosing a location ........................................................................................... 132 To use the machine safely................................................................................. 133 Important safety instructions........................................................................ 138 Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.) ...............
D Specifications 199 General ..............................................................................................................199 Print media.........................................................................................................201 Fax.....................................................................................................................202 Copy ..................................................................................................................
Section I General General Information Loading paper and documents General setup Security features I 2 9 25 33
1 General Information Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Bold typeface identifies specific keys on the machine’s control panel. Italics Italicized typeface emphasizes an important point or refers you to a related topic.
General Information c If the language screen appears, click your language. The CD-ROM main menu will appear. How to find Scanning instructions 1 There are several ways you can scan documents.
Chapter 1 Viewing Documentation (For Macintosh®) a How to find Scanning instructions 1 Turn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. 1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide Scanning (For Mac OS® X 10.2.4 or greater) ControlCenter2 (For Mac OS® X 10.2.4 or greater) Network Scanning (For Mac OS® X 10.2.
General Information Accessing Brother Support (For Windows®) To visit our web site for original/genuine Brother Supplies (http://www.brother.com/original/), click Supplies Information. 1 You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers on Brother numbers on page i and on the Brother CDROM. 1 To access the Brother CreativeCenter (http://www.brother.
Chapter 1 Control panel overview 1 10 9 Mem. Me Fax 12:45 21.12.2009 1 1 2 6 Fax and telephone keys Fax Preview Lets you preview incoming and outgoing faxes on the LCD. Hook Press before dialing if you want to make sure a fax machine will answer, and then press Black Start or Color Start. Also, press this key after picking up the handset of an external telephone during the F/T pseudo/double-ring. Redial/Pause Redials the last 30 numbers called.
General Information 1 8 9 7 6 Mem. Fax 12:45 21.12.2009 3 5 d or c Press to scroll backward or forward to a menu selection. Also, press to choose options. a or b Press to scroll through the menus and options. Menu Access the main menu. OK Choose a setting. Clear/Back Press to cancel the current setting. Start keys: Color Start Lets you start sending faxes or making copies in full color.
Chapter 1 LCD screen 1 The LCD shows the current machine status when the machine is idle. 1 2 3 4 Mem. Fax 12:45 21.12.2009 5 1 Wireless Status A four level indicator shows the current wireless signal strength if you are using a wireless connection. Basic Operations The following steps show how to change a setting in the machine. In this example the Mode Timer setting is changed from 2 minutes to 30 seconds. a b c d e Press Menu. Press a or b to choose General Setup. Press OK.
2 Loading paper and documents Loading paper and other media 2 Note 2 Note • When you are using Legal, Ledger or A3 size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray. • For Tray #2, see Loading paper in paper tray #2 on page 12. • If the tray used for Fax mode is set to Auto Select you should open and close the scanner cover to reset the machine after refilling paper tray#1.
Chapter 2 c With both hands, gently press and slide the paper side guides (1) and then the paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the mark for the paper size you are using. e Gently put the paper into the paper tray print side down and top edge in first. Check that the paper is flat in the tray. f Gently adjust the paper side guides to fit the paper with both hands.
Loading paper and documents g Close the paper tray cover. Note When you shorten tray#1, take the paper out of tray. Then shorten the tray by pressing the universal guide release button (1) and put the paper into the tray. Adjust the paper length guide (2) to fit the paper size. h Slowly push the paper tray completely into the machine. 1 1 Note DO NOT push Tray #1 into the machine too quickly. Doing this may cause injury to your hand by trapping it between Tray #1 and Tray #2.
Chapter 2 c Loading paper in paper tray #2 2 Note You can only use plain paper sizes Ledger, Letter, Legal, Executive, A3 or A4 in Tray #2. a Pull the paper tray completely out of the machine. With both hands, gently press and slide the paper side guides (1) and then the paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the mark for the paper size you are using.
Loading paper and documents f Note If you are using Ledger, Legal or A3 size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray. Gently adjust the paper side guides with both hands to fit the paper stack. Make sure the paper side guides touch the sides of the paper. 2 1 Note Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.
Chapter 2 i l Do one of the following: If you are using Ledger, Legal or A3 size paper, go to step j. If you are using Letter size paper, go to step l. j Close the output paper tay cover and push the paper tray into the machine. Pull out the paper support (1) until it clicks and unfold the paper support flap (2). Pull tray #1 out of the machine. Press and hold the universal guide release button (1) as you slide out the front of the paper tray.
Loading paper and documents Loading envelopes and post cards About envelopes How to load envelopes and post cards 2 a 2 Before loading, press the corners and sides of envelopes or post cards to make them as flat as possible. 2 2 Use envelopes that weigh from 20 to 25 lb (80 to 95 g/m2). Some envelopes need margin settings to be set in the application. Make sure you do a test print first.
Chapter 2 If you have problems when printing on envelopes, try the following suggestions: a b Open the envelope flap. c Adjust the size and margin in your application. Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing. Removing small printouts from the machine When the machine ejects small paper onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.
Loading paper and documents Printable area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on. Cut Sheet Paper 3 Envelopes 3 4 1 4 1 2 2 Top (1) Bottom (2) Left (3) Right (4) Cut Sheet 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) Envelopes 0.47 in.
Chapter 2 Acceptable paper and other media The print quality can be affected by the type of paper you are using in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load. Recommended media 2 To get the best print quality, we suggest using Brother paper. (See table below.) We recommend using ‘3M Transparency Film’ when you print on transparencies.
Loading paper and documents Handling and using media 2 Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. The coated side of photo paper is shiny. Avoid touching the shiny (coated) side. Load photo paper with the shiny side facing down. Paper capacity of the output paper tray 2 Up to 50 sheets of Letter or A4 20 lb (80 g/m2) paper.
Chapter 2 Choosing the right media 2 Paper type and size for each operation Paper Type Cut Sheet Cards Paper Size Usage Copy Photo Capture Printer 11 × 17 in. (279.4 × 431.8 mm) Yes Yes Yes Yes A3 11.7 × 16.5 in. (297 × 420 mm) Yes Yes Yes Yes Letter 8 1/2 × 11 in. (215.9 × 279.4 mm) Yes Yes Yes Yes A4 8.3 × 11.7 in. (210 × 297 mm) Yes Yes Yes Yes Legal 8 1/2 × 14 in. (215.9 × 355.6 mm) Yes Yes – Yes Executive 7 1/4 × 10 1/2 in. (184 × 267 mm) – – – Yes JIS B4 10.
Loading paper and documents Paper weight, thickness and capacity 2 Paper Type Weight Thickness No. of sheets Cut Sheet Plain Paper 17 to 32 lb (64 to 120 g/m2) 3 to 6 mil (0.08 to 0.15 mm) 150 (Tray #2) Plain Paper 17 to 32 lb (64 to 105 g/m2) 3 to 6 mil (0.08 to 0.15 mm) 250 Inkjet Paper 17 to 53 lb (64 to 200 g/m2) 3 to 10 mil (0.08 to 0.25 mm) 20 Glossy Paper Up to 58 lb (Up to 220 g/m2) Up to 10 mil (Up to 0.
Chapter 2 Loading documents a 2 You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF Unfold the ADF Document Support (1) and the ADF Document Output Support Flap (2). 1 2 2 The ADF can hold up to 50 pages and feeds each sheet individually. Use standard 20 lb (80 g/m2) paper and always fan the pages before putting them in the ADF.
Loading paper and documents d How to load documents Adjust the paper guides (1) to fit the width of your document. 2 Note To use the scanner glass, the ADF must be empty. 1 a b Lift the document cover. c Close the document cover. CAUTION Using the document guidelines on the left and top, place the document in the upper left hand corner, with the document face down on the scanner glass. DO NOT leave a thick document on the scanner glass. If you do this, the ADF may jam.
Chapter 2 Scannable area 2 The scannable area depends on the settings in the application you are using. The figures below show the areas you cannot scan on paper. 3 4 1 2 Usage Document Size Top (1) Left (3) Bottom (2) Right (4) Fax Ledger 0.12 in. (3 mm) 0.15 in. (3.7 mm) A3 0.12 in. (3 mm) 0.18 in. (4.5 mm) Letter 0.12 in. (3 mm) 0.16 in. (4 mm) A4 0.12 in. (3 mm) (Scanner Glass) 0.12 in. (3 mm) (ADF) 0.04 in. (1 mm) Legal 0.12 in. (3 mm) 0.16 in.
3 General setup On/Off key 3 You can turn the machine on and off by pressing the On/Off key. • If you press the On/Off key while the machine is in use it will finish the operation before going into the Off mode. • If you have connected an external telephone or TAD, it is always available. a a Press the On/Off key. a b Press Menu. c Press a or b to choose PwrOff Setting. d Press d or c to choose Fax Receive:On (or Fax Receive:Off). Press OK. e Press Stop/Exit.
Chapter 3 On/Off setting Receive mode Available operations Fax Receive: Off — No machine operations will be available. Fax Only Fax Receive Easy Receive Delayed Fax 3 (factory setting) Fax Receive: On 1 External TAD Mode Timer The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and Photo Capture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode.
General setup Paper settings Paper Size and Type • You can only use plain paper sizes Ledger, Letter, Legal, A3 or A4 in Tray #2. 3 To get the best print quality, set the machine for the type of paper you are using. You can use seven sizes of paper for printing and copying: Ledger, Letter, Legal, A3, A4, A5 and 4 × 6 in. (10 × 15 cm) and five sizes for printing faxes: Ledger, Letter, Legal, A3 or A4.
Chapter 3 Tray use in Fax mode 3 You can change the default tray the machine will use for printing received faxes. Auto Select will allow your machine to take paper from Tray #1 first, or from Tray #2 if: Tray #1 is out of paper. Tray #2 is set to a different paper size that is more suitable for the received faxes. Both trays are using the same size paper and Tray #1 is not set to use plain paper.
General setup Volume Settings Ring Volume 3 3 You can choose a range of ring volume levels, from High to Off. a b Press Menu. c Press a or b to choose Volume. Press OK. d e Press a or b to choose Ring. f Press Stop/Exit. Press a or b to choose General Setup. Press OK. 3 When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax. You can choose a range of volume levels, from High to Off.
Chapter 3 Speaker Volume You can choose a range of speaker volume levels, from High to Off. a b Press Menu. c Press a or b to choose Volume. Press OK. d e Press a or b to choose Speaker. f Press Stop/Exit. Press a or b to choose General Setup. Press OK. Press d or c to choose Low, Med, High or Off. Press OK. You can also adjust the speaker volume by pressing Hook. a Press Hook. b Press a and d or c . This setting will stay until you change it again. c Press Hook.
General setup Sleep Mode You can choose how long the machine must be idle (from 1 to 60 minutes) before it goes into sleep mode. The timer will restart if any operation is carried out on the machine. The default setting is 10 minutes. a b c d e 3 LCD screen 3 LCD Contrast 3 Press Menu. You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. Press a or b to choose General Setup. Press OK.
Chapter 3 Setting the Dim Timer for the backlight 3 You can set how long the LCD backlight stays on after the last key press. a b Press Menu. c Press a or b to choose LCD Settings. Press OK. d e Press a or b to choose Dim Timer. f Press Stop/Exit. Press a or b to choose General Setup. Press OK. Press d or c to choose 10Secs, 20Secs, 30Secs or Off. Press OK. Setting the Wallpaper 3 You can change the wallpaper. a b Press Menu. c Press a or b to choose LCD Settings. Press OK.
4 Security features Secure Function Lock Secure Function Lock lets you restrict public access to certain machine functions (Fax, Copy, Scan, Print 1 and PCC). This feature also prevents users from changing the default settings of the machine by limiting access to the menu settings. Before using the security features you must first enter an administrator password. Access to restricted operations can be enabled by creating a restricted user. Restricted users must enter a user password to use the machine.
Chapter 4 Changing the password 4 a b Press Menu. c Press a or b to choose Function Lock. Press OK. d Press a or b to choose Set Password. Press OK. Press a or b to choose General Setup. Press OK. e Enter the registered four-digit password. Press OK. f Enter a four-digit number for the new password. Press OK. g When the LCD shows Verify:, re-enter the new password. Press OK. h You can set up the Public user. Public users do not need to enter a password. You can set up one Public user.
Security features Setting up and changing restricted users Setting up restricted users Changing user name, password or settings for restricted users 4 You can set up users with restrictions and a password. You can set up to 20 individual users with restrictions and a password. a b Press Menu. c Press a or b to choose Function Lock. Press OK. d Press a or b to choose Setup User. Press OK. e Enter the administrator password. Press OK.
Chapter 4 Reset existing restricted users 4 You can reset restricted users one at a time. a b Press Menu. c Press a or b to choose Function Lock. Press OK. Press a or b to choose General Setup. Press OK. d Press a or b to choose Setup User. Press OK. e Enter the administrator password. Press OK. f Press a or b to choose the existing restricted user you want to reset. Press OK. g Press a or b to choose Reset. Press OK. h i Press 1 to choose Yes.
Security features Switching users 4 This setting allows a restricted user to log on the machine when Secure Function Lock is turned on. a Hold down Shift as you press l. Or, press Menu. Then press a or b to choose Change User and press OK. b Press a or b to choose your user name and press OK. c Enter your four-digit password. Press OK. Changing to the Public mode a b Reset all users You can reset all settings and passwords for the Public user and all restricted users. a b Press Menu.
Chapter 4 38
Section II Fax Sending a Fax Receiving a Fax Telephone Services and External devices Dialing and storing numbers Printing Reports Polling II 40 49 67 79 89 91
5 Sending a Fax Entering Fax mode When the machine is idle, the time appears on the LCD. When you want to send a fax, or change fax send or receive settings, press the (Fax) key to illuminate it in blue. 5 5 Faxing from the ADF a Press b Place the document face up in the ADF. (See Using the ADF on page 22.) c Enter the fax number using the dial pad, One Touch or Speed Dial or Search. (For details, see How to Dial on page 79.) (Fax).
Sending a Fax Faxing from the scanner glass 5 e To send a single page, press 2 to choose No (or press Black Start again). You can use the scanner glass to fax pages of a book one at a time. The document can be up to Ledger size. The machine starts sending the document. You cannot send color faxes with multiple pages. To send more than one page, press 1 to choose Yes and go to step f.
Chapter 5 Color fax transmission 5 The fax message in the memory will be sent and then erased when you press Black Start. Color faxes cannot be stored in the memory. When you send a color fax, the machine will send it in real time (even if Real Time TX is set to Off). You can preview a fax message before you send it. You must set the Real Time Transmission and Polling RX to Off before you use this feature. a Press b c Load the document. d Press Fax Preview.
Sending a Fax Broadcasting (Black & White only) Note 5 Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, One Touch, Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed. a b c Press d You can add numbers to the broadcast in the following ways: (Fax). Load your document.
Chapter 5 Canceling a Broadcast in progress a b Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Remaining Jobs. Press OK. The LCD will show the fax number being dialed and the Broadcast job number. d Press OK. The LCD will ask you the following message: Cancel Job? Yes i Press 1 No i Press 2 e f g h 5 Press 1 to cancel the number being dialed. The LCD will then show the Broadcast job number. Press OK.
Sending a Fax Contrast 5 Changing fax resolution If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses the suitable contrast for your document. Use Light when sending a light document. Use Dark when sending a dark document. The quality of a fax can be improved by changing the fax resolution. a Press b c Press a or b to choose Contrast. (Fax). Press d or c to choose Auto, Light or Dark.
Chapter 5 Dual access (Black & White only) Overseas Mode 5 You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory. The number of pages you can scan into the memory will vary depending on the data that is printed on them. Note If the Out of Memory message appears while scanning a document, press Stop/Exit to cancel or Black Start to send the scanned pages.
Sending a Fax Delayed Batch Transmission (Black & White only) 5 Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.
Chapter 5 Sending a fax manually 5 Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax. a Press b c Load your document. f If you picked up the handset of an external telephone, replace it. Note If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time. (See Real time transmission on page 46.) When you hear the fax tone, press Black Start or Color Start.
6 Receiving a Fax 6 Receive modes 6 You must choose the receive mode depending on the external devices and telephone subscriber services you have on your line. The diagrams below will help you choose the correct mode. For more detailed information about the receive modes, see Using receive modes on page 51. Choose the correct Receive Mode 6 The correct Receive mode is determined by the external devices and telephone subscriber services (Voice Mail, Distinctive Ring, etc.
Chapter 6 To set the receive mode follow the instructions below: a b Press Menu. c d Press a or b to choose Receive Mode. e Press Stop/Exit. The LCD will display the current receive mode. 50 Press a or b to choose Initial Setup. Press OK. Press d or c to choose Fax Only, Fax/Tel, External TAD or Manual. Press OK.
Receiving a Fax Using receive modes 6 External TAD 6 External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be handled in one of the following ways: Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. See Ring Delay on page 52. Faxes will be automatically received. Fax only 6 Fax only mode will automatically answer every call as a fax call.
Chapter 6 Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine, keep the ring delay setting of 4. (See Using external and extension telephones on page 77 and Easy Receive on page 53.) a b Press Menu. c Press a or b to choose Setup Receive. Press OK. d e f Press a or b to choose Fax. Press OK. Press a or b to choose Ring Delay.
Receiving a Fax Easy Receive If Easy Receive is On: 6 6 6 Printing a reduced incoming fax The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest.
Chapter 6 Setting the Receiving Priority 6 When a Ledger Color fax is sent to your machine, your machine will receive either a Ledger black & white fax or a Letter Color fax depending on the Receiving Priority setting. If your receiving priority is B&W(Max.LGR), you will receive a Ledger black & white fax. If your receiving priority is Color(Max.LTR), you will receive a Letter Color fax. Note The default setting is B&W(Max.
Receiving a Fax Receiving a fax at the end of a conversation 6 At the end of a conversation you can ask the other party to fax you information before you both hang up. a Ask the other party to place the document in their machine and to press the Start or Send key. b When you hear the other machine's CNG tones (slowly repeating beeps), press Black Start or Color Start. c d Press 2 to receive a fax.
Chapter 6 Memory Receive (Black & White only) You can only use one Memory Receive operation at a time: Fax Forwarding Paging Fax Storage Fax Forwarding 6 When you choose Fax Forwarding, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message. a b PC Fax Receive Off You can change your selection at any time.
Receiving a Fax Paging 6 g If your pager needs a PIN, enter the PIN, press #, press Redial/Pause, and then enter your fax number followed by # #. When you choose Paging, your machine dials the pager number you have programmed, and then dials your PIN (Personal Identification Number). This activates your pager so you will know that you have a fax message in the memory. Press OK.
Chapter 6 Fax Storage 6 PC Fax Receive If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. If you have set Fax Storage, a backup copy will automatically be printed at the machine.
Receiving a Fax Note • PC Fax Receive is not supported in the Changing the destination PC a b Press Menu. c Press a or b to choose Setup Receive. Press OK. • In the event of a power failure, the machine will store your faxes in the memory for approximately 24 hours. However, if you choose Backup Print:On the machine will print the fax, so you will have a copy if there is a power failure before it is sent to the PC. d Press a or b to choose Memory Receive. Press OK.
Chapter 6 Turning off Memory Receive Operations a b Press Menu. c Press a or b to choose Setup Receive. Press OK. d 6 Press a or b to choose Fax. Press OK. Press a or b to choose Memory Receive. Press OK. e Press a or b to choose Off. Press OK. f Press Stop/Exit. Note The LCD will give you more options if there are received faxes still in your machine’s memory. (See Changing Memory Receive Operations on page 60.
Receiving a Fax Fax Preview (Black & White only) Using Fax Preview 6 How to preview a received fax 6 You can view received faxes on the LCD by pressing the Fax Preview key. When the machine is in Ready mode, a popup message will appear on the LCD to alert you of new faxes. Setting Fax Preview a b Press Fax Preview. Press 1 to choose Yes. LCD asks you again to make sure that faxes will not be printed. Press 1 to choose OK.
Chapter 6 c Press Stop/Exit. When a fax is open the control panel keys will perform the operations shown below. Key How to delete all faxes in the list a b Description Enlarge the fax. Reduce the fax. a or b Scroll vertically. d or c Scroll horizontally. Rotate the fax clockwise. Delete the fax. Press 1 to confirm. Go back to the previous page. Go to the next page. Go to the next step. (Print, Back and Exit are available.) Go back to the fax list. Print the fax.
Receiving a Fax Changing the settings to turn off fax preview a b c d Press Fax Preview. Press a or b to choose Fax Preview i Off. Press OK. The LCD will ask you the following message: Turn Off Fax Preview and print all future incoming faxes? Yes i Press 1 No i Press 2 Press 1 to choose Yes. The LCD will ask you the following message: Continue i 1 Print all faxes i 2 Cancel i 3 Do one of the following: To turn off Fax Preview without printing your stored faxes, press 1.
Chapter 6 Using your Remote Access Code a Dial your fax number from a touch tone telephone or another fax machine. b When your machine answers, enter your remote access code (3 digits followed by ) at once. c The machine signals if it has received messages: 1 long beep — Fax messages No beeps — No messages d When the machine gives two short beeps, enter a command. The machine will hang up if you wait longer than 30 seconds to enter a command.
Receiving a Fax Remote Fax commands 6 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands 95 Change the Fax Forwarding, Paging or Fax Storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages. 2 Fax Forwarding One long beep means the change is accepted.
Chapter 6 Retrieving fax messages 6 You can call your machine from any touch tone telephone and have your fax messages sent to a machine. Before you use this feature, you have to turn on Fax Storage. a b Dial your fax number. c d Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine. a b Dial your fax number. When you hear two short beeps, press 9 6 2. c When you hear two short beeps, press 9 5 4.
7 Telephone Services and External devices Voice operations 7 Voice calls can be made either with an external telephone, by dialing manually, or by using Quick Dial numbers. Tone or Pulse (Canada only) 7 Pick up the handset of an external telephone or press Hook. b Press # on the machine’s control panel. Any digits dialed after this will send tone signals. 7 You can change the default setting of the On/Off key to Fax Receive:On so that you can receive faxes when the power key is off.
Chapter 7 Telephone services 7 Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer. Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, answering services, alarm systems or other custom features on one telephone line may affect the way your machine works. If you have Voice Mail on your telephone line, please read the following carefully.
Telephone Services and External devices Distinctive Ring 7 Distinctive Ring is a function of your Brother machine that allows a person with one line to receive fax and voice calls through two different phone numbers on that one line. Brother uses the term “Distinctive Ring”, but telephone companies market the service under a variety of names, such as Smart Ring, Ring Master or Ident-a-Ring.
Chapter 7 Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother machine. Register the one your telephone company gives you.
Telephone Services and External devices Turning off Distinctive Ring a b Press Menu. c Press a or b to choose Miscellaneous. Press OK. Press a or b to choose Fax. Press OK. d Press a or b to choose Distinctive. Press OK. e Press a or b to choose Off. Press OK. f Press Stop/Exit. Note If you turn off Distinctive Ring, the machine will stay in Manual receive mode. You will need to set the Receive Mode again. (See Choose the correct Receive Mode on page 49.
Chapter 7 Setting up your area code (USA only) 7 When returning calls from the caller ID history your machine will automatically dial “1” plus the area code for all calls. If your local dialing plan requires that the “1” not be used for calls within your area code enter your area code in this setting. With the area code setting, calls returned from the caller ID history to your area code will be dialed using 10 digits (area code + 7-digit number).
Telephone Services and External devices Connections Note • If you do not receive all your faxes, shorten the Ring Delay setting on your external TAD. • If You Subscribe to your Telephone company's Distinctive Ring Service: You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company's Distinctive Ring service, have registered the distinctive ring pattern on your machine, and use that number as a fax number.
Chapter 7 Recording outgoing message (OGM) on an external TAD Special line considerations 7 Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. a b c Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.) Limit your speaking to 20 seconds.
Telephone Services and External devices Converting telephone wall outlets 7 There are three ways to convert to an RJ11 jack. The first two ways may require help from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or you can have an RJ11 wall outlet installed and slave or jump one of the telephone numbers to it. The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet.
Chapter 7 Multi-line connections (PBX) We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls. If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual.
Telephone Services and External devices Using external and extension telephones Using extension telephones 7 7 If you answer a fax call at an extension telephone, you can make your machine receive the fax by pressing the Fax Receive Code l 5 1. If your non-Brother cordless telephone is connected to the EXT. jack of the machine and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay.
Chapter 7 Changing the remote codes 7 The preset Fax Receive Code is l 5 1. The preset Telephone Answer Code is # 5 1. If you want to, you can replace them with your own codes. a b Press Menu. c Press a or b to choose Setup Receive. Press OK. d e Press a or b to choose Remote Codes. f Enter the new Fax Receive Code. Press OK. g Press a or b to choose Deact.Code: and enter the new Telephone Answer Code. Press OK. h Press Stop/Exit. Press a or b to choose Fax. Press OK.
8 Dialing and storing numbers How to Dial Manual dialing 8 8 Speed Dialing a Press 8 (Phone Book). 8 Press all of the digits of the fax or telephone number. Or, you can press (Fax) and then press a or b to choose Phone Book. One Touch Dialing b Press a or b to choose Search. Press OK. c Do one of the following: Press a or b to choose Alphabetical Order or Numerical Order. Press OK. 8 Your machine has 3 One Touch keys where you can store 6 fax or telephone numbers for automatic dialing.
Chapter 8 Search 8 You can search for names you have stored in the One Touch and Speed Dial memory. a Press c d Press Black Start or Color Start. Note In Real Time Transmission the automatic redial feature does not work when using the scanner glass. Press a or b to choose Search. Press OK. Outgoing Call Press a or b to choose Alphabetical Order or Numerical Order. Press OK. • Press l to make the LCD font size larger. • Press # to make the LCD font size smaller.
Dialing and storing numbers Caller ID history This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID on page 71.) The number, or name if available, from the last 30 faxes and telephone calls you received will be stored in the Caller ID history. You can view the list or choose one of these numbers to fax to, add to One Touch or Speed Dial, or delete from the history.
Chapter 8 Storing numbers c Enter the name (up to 16 characters) using the dial pad. You can set up your machine to do the following types of easy dialing: One Touch, Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number. Press OK. (To help you enter letters, see Entering Text on page 198.) To store the number without a name, press OK.
Dialing and storing numbers d Press a or b to choose the 2-digit One Touch Dial number where you want to store the number. Press OK. d Press a or b to choose Add To Phone Book. Press OK. e Press a or b to choose the 2-digit One Touch location where you want to store the number. Press OK. Note One Touch Dial numbers begin with example, l 0 2). e (for Note Do one of the following: One Touch Dial numbers begin with (for example, l 0 2). Enter the name using the dial pad (up to 16 characters).
Chapter 8 c d Press a or b to choose the 2-digit Speed Dial location where you want to store the number. Press OK. Storing Speed Dial numbers from Outgoing Calls Do one of the following: a Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 198.) To store the number without a name, press OK. e Enter the fax or telephone number (up to 20 digits). Press OK. You can also store Speed Dial numbers from the Outgoing Call history.
Dialing and storing numbers Storing Speed Dial numbers from the Caller ID history 8 Changing One Touch or Speed Dial names or numbers 8 If you have the Caller ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming calls in the Caller ID History. (See Caller ID on page 71.) a b Press c Press a or b to choose the number you want to store. Press OK. d Press a or b to choose Add To Phone Book. Press OK. e f (Fax).
Chapter 8 f If you want to change the Fax/Tel number, press a or b to choose Fax/Tel:, then press c and enter the new fax or telephone number using the dial pad (up to 20 digits). Note For Speed Dial locations you can change Fax/Tel1: and Fax/Tel2:. g Do one of the following: If you are changing a Speed Dial number, go to step h. If you are changing a One Touch number, go to step j. h Do one of the following: Enter the second new fax or telephone number (up to 20 digits). Press OK.
Dialing and storing numbers g To add numbers to the group, press a or b to choose Alphabetical Order or Numerical Order and press OK. Press a or b to select a number and press OK. Note One Touch Dial locations begin with l. Speed Dial locations begin with #. h Changing a Group name a b Press c Press a or b to choose the Group name you want to change. Press OK. d Press a or b to choose Change Group Name. Press OK. Do one of the following: To add another number to the group, repeat steps f to g.
Chapter 8 Deleting a number from a Group a b Press c Press a or b to choose the Group you want to change. Press OK. d 8 c Enter a or b to choose Numerical Order. Press OK. d Press a or b to choose #03. Press OK. (Phone Book). Press a or b to choose Setup Groups. Press OK. Note Speed Dial numbers start with #. One Touch numbers start with l. Press a or b to choose the number you want to delete. Press OK. Press 1 to confirm. e f Press OK to choose Send a fax.
9 Printing Reports Fax reports Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send. If you send a lot of faxes to the same place, you may need more than the job number to know which faxes you must send again.
Chapter 9 e Press d or c to choose an interval. Press OK. (If you choose 7 days, the LCD will ask you to choose the first day for the 7-day countdown.) 6, 12, 24 hours, 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine's memory becomes full with 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory.
10 Polling Polling overview 10 10 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive 10 Polling receive lets you call another fax machine to receive a fax.
Chapter 10 Polled transmit (Black & White only) 10 Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and canceling waiting jobs on page 47.) Set up for polled transmit a Press b c d Load your document. e Press a or b to choose any settings you want to change. Press OK.
Section III Copy Making copies III 94
11 Making copies How to copy 11 Entering Copy mode 11 When the option you want is highlighted, press OK. Note 11 When you want to make a copy, press (Copy) to illuminate it in blue. • The default setting is Fax mode. You can change the amount of time that the machine stays in Copy mode after the last copy operation. (See Mode Timer on page 26.) • Book Copy and Watermark Copy features are supported by technology from Reallusion, Inc.
Making copies Copy settings 11 You can change the copy settings temporarily for the next copy. These settings are temporary, and the machine returns to its default settings 1 minute after copying, unless you have set the Mode Timer to 30 seconds or less. (See Mode Timer on page 26.) If you have finished choosing settings, press Black Start or Color Start. a Press b c d e Load your document. f If you do not want to change additional settings, press Black Start or Color Start.
Chapter 11 198% 4"x6"iA4 186% 4"x6"iLTR 142% LTRiLGR 104% EXEiLTR 97% LTRiA4 93% A4iLTR 83% LGLiA4 78% LGLiLTR 64% LGRiLTR 46% LTRi4"x6" Fit to Page Custom(25-400%) g If you do not want to change additional settings, press Black Start or Color Start. Note • Page Layout Options are not available with Enlarge/Reduce. • Fit to Page options is not available with Page Layout, Book Copy and Watermark Copy.
Making copies e f Press d or c to choose Off(1 in 1), 2 in 1 (P), 2 in 1 (L), 4 in 1 (P), 4 in 1 (L), 1 to 2 , Poster(2x2) or Poster(3x3). Press OK. If you chose 2 in 1 or Poster(2x2)with Ledger or A3, go to step f to choose the paper size of your document. If you choose another setting, go to step g. Do one of the following: If you chose 2 in 1 (P) or 2 in 1 (L), press b to choose Layout Format. Press d or c to choose LGRx2 i LGRx1, LTRx2 i LGRx1, A3x2 i A3x1 or A4x2 i A3x1.
Chapter 11 If you are copying from the scanner glass, place the document face down in the direction shown below: 2 in 1 (P) 2 in 1 (L) 1 to 2 4 in 1 (P) Sorting copies using the ADF 11 You can sort multiple copies. Pages will be stacked in the order 123, 123, 123, and so on. a Press b c d e Load your document. f If you do not want to change additional settings, press Black Start or Color Start. (Copy). Enter the number of copies you want. Press a or b to choose Stack/Sort.
Making copies Adjusting Brightness and Contrast Paper Options 11 11 Paper Type Brightness 11 You can adjust the copy brightness to make copies darker or lighter. If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality. a Press a Press b c d e Load your document. b c d e Load your document. f If you do not want to change additional settings, press Black Start or Color Start. 11 (Copy). Enter the number of copies you want.
Chapter 11 Tray Select Note 11 You can change the tray that will be used for next copy only. To change the default tray see Tray use in Copy mode on page 27. • Skew Adjustment is not available with Poster, 1 to 2, Book Copy and Watermark Copy. a b c d e Make sure you are in Copy mode. • You cannot use this setting with Ledger, A3 or paper that is smaller than 2.52 in. × 3.58 in. (64 mm × 91 mm). f If you do not want to change additional settings, press Black Start or Color Start.
Making copies Using media cards or a USB Flash memory drive data Note Book Copy is not available with Page Layout, Sort, Fit to Page, Skew Adjustment and Watermark Copy. Watermark Copy 11 You can place a logo or text into your document as a Watermark. You can select one of the template watermarks (CONFIDENTIAL, DRAFT, or COPY), data from your media cards or USB Flash memory drive, or scanned data. a Press b c d Load your document. e f Press d or c to choose On. g Press a or b to choose Media.
Chapter 11 Using a scanned paper document as your watermark a Press b c Enter the number of copies you want. d e 11 (Copy). Press a or b to choose Watermark Copy. Press OK. Press d or c to choose On. Press a or b to choose Current Setting. Press OK. f Press a or b to choose Scan. Press OK. Then place the page that you want to use for the watermark on the scanner glass. g h Press Black Start or Color Start. i j Take out the watermark document you scanned and load the document you want to copy.
Making copies ‘Out of Memory’ message 11 If the Out of Memory message appears while scanning document, press Stop/Exit to cancel or Black Start or Color Start to copy the scanned pages. You will need to clear some jobs from the memory before you can continue. To free up extra memory, do the following: Turn off Fax Storage. (See Fax Storage on page 58.) Print the faxes that are in the memory. (See Printing a fax from the memory on page 55.
Chapter 11 104
Section IV Walk-up Photo Printing IV PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Printing photos from a camera 106 125
12 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive 12 PhotoCapture Center® Operations Printing from a memory card or USB Flash memory drive without a PC Using a memory card or USB Flash memory drive Your Brother machine has media drives (slots) for use with popular digital camera 12 Even if your machine is not connected to your computer, you can print photos directly from digital camera media or a USB Flash memory drive. (See Print Images on page 109.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Memory cards or a USB Flash memory drive folder structure 12 To avoid errors, remember the following points: The image file extension must be .JPG (Other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized). Walk-up PhotoCapture Center® printing must be performed separately from PhotoCapture Center® operations using the PC. (Simultaneous operation is not available.
Chapter 12 Getting started Photo Capture key lights: 12 Firmly put a memory card or USB Flash memory drive into the proper slot. 1 2 3 4 5 1 USB Flash memory drive 2 CompactFlash® 3 SD, SDHC 4 Memory Stick®, Memory Stick Pro™ 5 xD-Picture Card™ CAUTION The USB direct interface supports only a USB Flash memory drive, a PictBridge compatible camera, or a digital camera that uses the USB mass storage standard. Any other USB devices are not supported.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Entering PhotoCapture mode 12 After you insert the memory card or USB Flash memory drive, press the (Photo Capture) key to illuminate it in blue and display the PhotoCapture options on the LCD. The LCD shows: View Photo(s) Print Index Print Photos Enhance Photos Search by Date Print All Photos OK Press a or b to scroll through the PhotoCapture key options. View Photo(s) (See page 109.) Print Index (See page 110.
Chapter 12 Print Index (Thumbnails) 12 d Do one of the following: Press a or b to choose Paper Type, and press d or c to choose the type of paper you are using, Plain Paper, Inkjet Paper, Brother BP71 or Other Glossy. The PhotoCapture Center® assigns numbers for images (such as No.1, No.2, No.3, and so on). Press OK. Press a or b to choose Paper Size and press d or c to choose the paper size you are using, Letter or A4.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive f After you have chosen all the image numbers, press OK again. g Enter the number of copies you want using the dial pad. h Do one of the following: Enhance Photos 12 You can edit and add effects to your photos and view them on the LCD before printing. Note Change the print settings. (See page 117.) • After adding each effect, you can enlarge the view of the image by pressing l.
Chapter 12 Enhance Skin-Tone 12 Enhance Skin-Tone is best used for adjusting portrait photographs. It detects human skin color in your photos and adjusts the image. a Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press b c d Enhance Scenery Enhance Scenery is best used for adjusting landscape photographs. It highlights green and blue areas in your photo, so that the landscape looks more sharp and vivid. a (Photo Capture).
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Remove Red-Eye 12 The machine detects eyes in your photos and will remove red-eye from your photo. Monochrome You can convert your photo to black & white. a Note There are some cases when red-eye may not be removed. • When the face is too small. • When the face is turned too far up, down, left or right. a Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press (Photo Capture).
Chapter 12 Sepia 12 Search by Date You can convert the color of your photo to sepia. You can find your photos based on date. a a Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press b Press a or b to choose Enhance Photos. Press OK. c Press d or c to choose your photo. Press OK. d Press a or b to choose Sepia. Press OK. e Press OK and a or b to increase or decrease the number of copies. f Do one of the following. Press OK and change the print settings.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Print All Photos You can print all the photos on your memory card. a Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press b 12 Slide show 12 You can view all your photos on the LCD using Slide show. You can also choose a photo during the operation. a (Photo Capture). Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press (Photo Capture).
Chapter 12 Trimming 12 You can trim your photo and print a part of the image. Note If your photo is very small or an irregular shape you may not be able to trim the photo. The LCD will display Image Too Small. or Image Too Long. a Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press (Photo Capture). b Press a or b to choose Trimming. Press OK. c Press d or c to choose your photo. Press OK. d Adjust the red frame on your photo.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive PhotoCapture Center® print settings 12 You can change the print settings temporarily for the next printing. These settings are temporary, and the machine returns to its default settings 3 minutes after printing, unless you have set the Mode Timer to 2 minutes or less. (See Mode Timer on page 26.) Note You can save the print settings you use most often by setting them as default.
Chapter 12 Menu Selections Options 1 Options 2 Page True2Life On/Off — 119 (Does not appear when Enhance Photos is chosen.) White Balance Sharpness Color Density Exit Cropping On/Off — 120 Borderless On/Off — 120 Print Date On/Off — 120 Set New Default Yes/No — 121 Factory Reset Yes/No — 121 (Does not appear when DPOF Print is chosen.) Print Quality 12 Paper and print size a Press a or b to choose Print Quality. a b b Press d or c to choose Normal or Photo. Press OK.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Adjusting Brightness, Contrast and Color Brightness a b Press a or b to choose Brightness. c If you do not want to change additional settings, press Color Start to print. Press a or b to choose Contrast. c If you do not want to change additional settings, press Color Start to print. You can turn on the color enhancement(True2Life®) feature to print more vivid images. Printing time will be slower.
Chapter 12 Cropping 12 Borderless printing 12 If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped. This feature expands the printable area to the edges of the paper. Printing time will be slightly slower. The factory setting is On. If you want to print the whole image, turn this setting to Off. a b Press a or b to choose Borderless. c If you do not want to change additional settings, press Color Start to print.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Setting your changes as the new default 12 You can save the print settings you use most often by setting them as the default settings. These settings will stay until you change them again. a b c d Entering Scan mode Press a or b to choose your new setting. Press OK. Repeat this step for each setting you want to change. After changing the last setting, press a or b to choose Set New Default. Press OK. Press Stop/Exit.
Chapter 12 Quality Selectable File Format Color 150 dpi JPEG / PDF Color 300 dpi JPEG / PDF Color 600 dpi JPEG / PDF B/W 200x100 dpi TIFF / PDF B/W 200 dpi TIFF / PDF a Insert a CompactFlash®, Memory Stick ®, Memory Stick Pro™, SD, SDHC, xD-Picture Card™ or USB Flash memory drive into your machine. f Press d or c to choose Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200x100 dpi or B/W 200 dpi. Press OK. g Do one of the following. To change the file type, go to step h.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Glass Scan Size 12 To scan a Legal, Ledger, A3 or A4 size document, you need to change the Glass ScanSize setting. The default setting is Letter. How to set a new default 12 You can set your own default setting. a Press b Press a or b to choose Scan to Media. Press OK. (Scan). a b Press Press a or b to choose Scan to Media. Press OK. c c Press a or b to choose Glass ScanSize.
Chapter 12 Understanding the Error Messages 12 Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center®, you can easily identify and troubleshoot any problems. Hub is Unusable. This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface. Media Error This message will appear if you put in a memory card that is either bad or not formatted, or when there is a problem with the media drive.
13 Printing photos from a camera Printing photos directly from a PictBridge camera 13 Camera Menu Selections Options Paper Size Ledger, Letter, A3, A4, 4"×6", Printer Settings (Default setting) 2 Paper Type Plain Paper, Glossy Paper, Inkjet Paper, Printer Settings 13 (Default setting) 2 Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera.
Chapter 13 Printing Images 13 13 DPOF stands for Digital Print Order Format. Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a DPOF printing Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd.
Printing photos from a camera Printing photos directly from a digital camera (without PictBridge) Printing Images 13 Note 13 If your camera is using the USB Mass Storage standard, you can connect your camera in storage mode. This enables you to print photos from your camera. Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a (If you would like to print photos in PictBridge mode, see Printing photos directly from a PictBridge camera on page 125.
Chapter 13 Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory. Unusable Device This message will appear if you connect a camera that is not using the USB Mass Storage standard.
Section V Software Software and Network features V 130
14 Software and Network features The CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). These guides have easy to use links that, when clicked, will take you directly to a particular section. c 14 Click the heading you would like to view from the list at the left of the window.
Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary VI 132 145 172 199 213
A Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone wall jack and a standard AC power outlet. Choose a location where the temperature remains between 50° F and 95° F (10° C and 35° C). WARNING DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment, chemicals or water.
Safety and Legal To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. Note If there are faxes in the machine's memory, you need to print them or save them before you unplug the machine from the AC power outlet for more than 24 hours. (To print the faxes in memory, see Printing a fax from the memory on page 55.
DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this may cause injury.
Safety and Legal DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. Do not carry the machine by holding the scanner cover. DO NOT use flammable substances or any type of spray to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock.
Unplug this product from the wall outlet before cleaning the inside of the machine. DO NOT use liquid or aerosol cleaners. Use a damp cloth for cleaning. If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the AC power outlet. Call Brother Customer Service. (See Brother numbers on page i.) If metal objects, water or other liquids get inside the machine, immediately unplug the machine from the AC power outlet. Call Brother Customer Service.
Safety and Legal CAUTION Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line and on the telephone line, or unplug the cords during a lightning storm.
Important safety instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 DO NOT use this product near water. 5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product. 6 Slots and openings in the cabinet and the back or bottom are provided for ventilation.
Safety and Legal 13 To protect your product against power surges, we recommend the use of a power protection device (Surge Protector). 14 To reduce the risk of fire, electric shock and injury to people, note the following: DO NOT use this product near appliances that use water, a swimming pool, or in a wet basement. DO NOT use the machine during an electrical storm (there is the remote possibility of an electrical shock) or to report a gas leak in the vicinity of the leak.
If trouble is experienced with this equipment, for repair or warranty information, please contact Brother Customer Service. (See Brother numbers on page i.) If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.
Safety and Legal Federal Communications Commission (FCC) Declaration of Conformity (USA only) A Responsible Brother International Corporation Party: 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA TEL: (908) 704-1700 declares, that the products Product Name: MFC-6490CW comply with Part 15 of the FCC Rules.
Industry Canada Compliance Statement (Canada only) A This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. LAN connection A CAUTION DO NOT connect this product to a LAN connection that is subject to over-voltages. International ENERGY STAR® Compliance Statement The purpose of the International ENERGY STAR® Program is to promote the development and popularization of energy-efficient office equipment.
Safety and Legal Legal limitations for copying A Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2008 Brother Industries, Ltd. All rights reserved. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries.
B Troubleshooting and Routine Maintenance B B Troubleshooting B IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Printing (continued) Difficulty Suggestions Poor print quality Check the print quality. (See Checking the print quality on page 168.) Make sure that the Media Type setting in the printer driver or the Paper Type setting in the machine’s menu matches the type of paper you are using. (See Printing for Windows® or Printing and Faxing for Macintosh® in the Software User’s Guide on the CD-ROM and Paper Size and Type on page 27.) Make sure that your ink cartridges are fresh.
Troubleshooting and Routine Maintenance Printing (continued) Difficulty Suggestions Print speed is too slow. Try changing the printer driver setting. The highest resolution needs longer data processing, sending and printing time. Try the other quality settings in the printer driver Advanced tab. Also, click Color Settings, and make sure you uncheck Color Enhancement (True2Life®). Turn the borderless feature off. Borderless printing is slower than normal printing.
Telephone Line or Connections Difficulty Suggestions Dialing does not work. (No dial tone) Check that the machine is plugged in and that the On/Off key is on. Check all line cord connections. Make sure the telephone line cord is plugged into the telephone wall jack and the LINE jack of the machine. (Canada only) Change Tone/Pulse setting. (See the Quick Setup Guide.) Send a fax manually and wait to hear the fax receiving tones before you press Black Start or Color Start.
Troubleshooting and Routine Maintenance Sending Faxes (continued) Difficulty Suggestions Vertical black lines when sending. Black vertical lines on faxes you send are typically caused by dirt or correction fluid on the glass strip. Clean the glass strip. (See Cleaning the scanner glass on page 166.) Handling Incoming Calls Difficulty Suggestions The machine ‘Hears’ a voice as a CNG Tone. If Easy Receive is set to On, your machine is more sensitive to sounds.
Software Difficulties Difficulty Suggestions Cannot install software or print. Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair and reinstall the software. ‘Device Busy’ Make sure the machine is not showing an error message on the LCD. Cannot print images from FaceFilter Studio. To use FaceFilter Studio, you must install the FaceFilter Studio application from the CD-ROM supplied with your machine. To install FaceFilter Studio see the Quick Setup Guide.
Troubleshooting and Routine Maintenance Network Difficulties (continued) Difficulty Suggestions The network scanning feature does not work. (For Windows® users only) Firewall settings on your PC may be rejecting the necessary network connection. Follow the instructions below to configure the Firewall. If you are using a personal Firewall software, see the User’s Guide for your software or contact the software manufacturer. The network PC-Fax Receive feature does not work.
Error and Maintenance messages As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error and maintenance messages are shown below. You can correct most errors and routine maintenance messages by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Troubleshooting and Routine Maintenance Error Message Cause Action Comm.Error Poor telephone line quality caused a communication error. Send the fax again or connect the machine to another telephone line. If the problem continues, call the telephone company and ask them to check your telephone line. Connection Fail You tried to poll a fax machine Check the other fax machine's polling that is not in Polled Waiting mode. setup. Cover is Open The scanner cover is not closed completely.
Error Message Cause Action Media Error The memory card is either corrupted, improperly formatted, or there is a problem with the card. Put the card firmly into the slot again to make sure it is in the correct position. If the error remains, check the media drive (slot) of the machine by putting in another memory card that you know is working. Media is Full. The memory card or USB flash memory drive you are using already contains 999 files.
Troubleshooting and Routine Maintenance Error Message Cause Action Out of Memory The machine's memory is full. Fax sending or copy operation in progress B Do one of the following: Press Stop/Exit and wait until the other operations in progress finish and then try again. Clear the data in the memory. To gain extra memory, you can turn off Memory Receive. (See Receiving faxes into memory when the paper tray is empty (Black & White only) on page 55.) Print the faxes that are in the memory.
Error Message Cause Action Unable to Init. XX The machine has a mechanical problem. Open the scanner cover and look on the left, middle and right hand side under the covers for foreign objects and paper scraps. If the error message continues, disconnect the machine from the power for several minutes, then reconnect it. (The machine can be turned off for approximately 24 hours without losing faxes stored in the memory. See Transferring your faxes or Fax Journal report on page 157.
Troubleshooting and Routine Maintenance Error animation B Error animation displays step-by-step instructions when paper gets jammed. You can read the steps at your own pace by pressing c to see the next step and d to go backward. If you do not press a key after 1 minute the animation starts running automatically again. You can press d, c or OK to pause the auto-animation and go back to step-bystep mode. If the LCD shows: Unable to Clean XX B a Press Stop/Exit to interrupt the error temporarily.
Transferring faxes to your PC You can transfer the faxes from your machine's memory to your PC. The machine can store faxes for approximately 24 hours if there is a power failure. a Press Stop/Exit to interrupt the error temporarily. b Make sure you have installed MFL-Pro Suite on your PC, and then turn on PC FAX Receiving on the PC. (For details see PC- FAX receiving for Windows® in the Software User’s Guide on the CD-ROM.) c d Make sure you have set PC Fax Receive on the machine.
Troubleshooting and Routine Maintenance Document jam B Documents can jam in the ADF unit if they are not inserted or fed properly, or if they are too long. Follow the steps below to clear a document jam. Document is jammed in the top of the ADF unit a Take out any paper from the ADF that is not jammed. b c Open the ADF cover. d e Document is jammed inside the ADF unit a Take out any paper from the ADF that is not jammed. b c Lift the document cover. d e Close the document cover.
Printer jam or paper jam B c Take out the jammed paper depending on where it is jammed in the machine. a Reset the machine by lifting the scanner cover from the front of the machine and then closing it. If the error has cleared from the LCD go to step i. If you cannot remove the jammed paper from the front of the machine, or the error message still appears on the LCD after you have removed the jammed paper, please go to the next step. Pull the paper trays (1) out of the machine.
Troubleshooting and Routine Maintenance e Close the Inner Back Cover (1) if it is open as shown in the illustration. 1 f Note • If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper. • If the print head has stopped in the right corner as shown in the illustration, you cannot move the print head. Press Stop/Exit until the print head moves to the middle.
WARNING Be careful not to trap your fingers under the scanner cover. Always use the finger holds provided on both sides of the scanner cover when opening and closing it. i Push paper tray #1 and paper tray #2 firmly back into the machine. Note Make sure you pull out the paper support until it clicks. Routine maintenance Replacing the ink cartridges Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges.
Troubleshooting and Routine Maintenance f BK Y Gently push the ink cartridge in until it clicks, and then close the ink cartridge cover. C BK c Open the new ink cartridge bag for the color shown on the LCD, and then take out the ink cartridge. d Turn the green knob on the protective yellow cap clockwise to release the vaccum seal, then remove the cap (1). g Y C The machine will automatically reset the ink dot counter.
CAUTION DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. DO NOT touch the cartridge insertion slots. If you do so, the ink may stain your skin. If ink gets on your skin or clothing immediately wash it off with soap or detergent.
Troubleshooting and Routine Maintenance d Clean the outside of the machine as follows: a B Wipe the paper trays with a soft cloth to remove dust. B Pull the paper trays (1) completely out of the machine. 1 e Put the paper trays firmly back in the machine. 1 b Wipe the outside of the machine with a soft cloth to remove dust. c Remove anything that is stuck inside the paper tray.
Cleaning the scanner glass a Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened with a non-flammable glass cleaner. 1 3 B Cleaning the machine printer platen WARNING Be sure to unplug the machine from the AC power outlet before cleaning the printer platen (1). If ink is scattered on or around the printer platen wipe it off with a soft, dry, lint-free cloth.
Troubleshooting and Routine Maintenance Cleaning the paper pick-up roller a Pull the paper trays completely out of the machine. b Unplug the machine from the AC power outlet and open the Outer Back Cover (1) and Inner Back Cover (2) at the back of the machine. Cleaning the print head B B To maintain good print quality, the machine will automatically clean the print head. You can start the cleaning process manually if there is a print quality problem.
Checking the print quality If faded or streaked colors and text appear on your output, some of the nozzles may be clogged. You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern. a b B h The LCD asks you if you want to start cleaning. Press 1 (Yes). The machine starts cleaning the print head. i After cleaning is finished, press Color Start. The machine starts printing the Print Quality Check Sheet again and then return to step e. j Press Stop/Exit.
Troubleshooting and Routine Maintenance Checking the print alignment B Checking the ink volume B You may need to adjust the print alignment after transporting the machine or if your printed text becomes blurred or images become faded. Although an ink volume icon appears on the LCD, you can use the Ink key to see a large graph showing the ink that is left in each cartridge. a b Press Ink. a b Press Ink. c Press a or b to choose Alignment. Press OK. c Press Stop/Exit.
Machine Information Checking the serial number You can see the machine’s serial number on the LCD. a b Press Menu. Press a or b to choose Machine Info. Press OK. c Press a or b to choose Serial No. Press OK. d Press Stop/Exit. 170 B Packing and shipping the machine B When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, you could void your warranty.
Troubleshooting and Routine Maintenance CAUTION h If you are not able to find the light-green protective part, DO NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the light-green protective part or the ink cartridges in position. Shipping without them will cause damage to your machine and may void your warranty. d Unplug the machine from the telephone wall jack and take the telephone line cord out of the machine.
C Menu and Features On-screen programming Mode and menu keys C Access the main menu. Your machine is designed to be easy to operate with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Access the mode and its menu of temporary settings. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine.
Menu and Features Menu table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Menu ( C ) Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer — Off Sets the time to return to Fax mode. 26 Sets the size and type of paper in paper tray #1.
Level1 Level2 Level3 Options Descriptions Page General Setup Tray Setting Tray Use:Copy Tray#1* 27 (Continued) (Continued) Choose the tray that will be used for Copy mode. Choose the tray that will be used for Fax mode. 28 Adjusts the ring volume. 29 Adjusts the volume level of the beeper. 29 Adjusts the speaker volume. 30 Change this setting to On if you want the machine to change automatically for Daylight Savings Time.
Menu and Features Level1 Level2 Level3 Options Descriptions Page General Setup Sleep Mode — 1Min You can choose how long the machine must be idle before it goes into sleep mode. 31 (Continued) 2Mins 3Mins C 5Mins 10Mins* 30Mins 60Mins LGR - Short Grain — Function Lock Set Password Turn on this setting when you use Ledger short grain paper. 28 — You can restrict selected machine operation for up to 20 restricted users and for all other non-authorized Public users.
Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive Memory Receive Off* 56 (Continued) (Continued) You can set the machine to either forward fax messages, call your pager, store incoming faxes in the memory (so you can retrieve them while you are away from your machine), or send faxes to your PC. Fax Forward Paging Fax Storage PC Fax Receive If you choose Fax Forward or PC Fax Receive, you can turn on the safety feature Backup Print.
Menu and Features Network menu Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN TCP/IP BOOT Method Auto* Chooses the BOOT method that best suits your needs. Static RARP BOOTP DHCP IP Address [000-255]. [000-255]. Enter the IP address. [000-255]. [000-255] Subnet Mask [000-255]. [000-255]. Enter the Subnet mask. [000-255]. [000-255] Gateway [000-255]. [000-255]. Enter the Gateway address. [000-255]. [000-255] Node Name BRNXXXXXXXXXXXX Enter the Node name.
Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN TCP/IP IPv6 On (Continued) (Continued) (Continued) Enable or Disable the IPv6 protocol. If you want to use the IPv6 protocol, visit http://solutions. brother.com for more information. Ethernet Off* — Auto* 100B-FD Chooses the Ethernet link mode. 100B-HD 10B-FD 10B-HD WLAN TCP/IP BOOT Method Auto* Static RARP Chooses the BOOT method that best suits your needs. BOOTP DHCP IP Address [000-255]. [000-255].
Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network WLAN TCP/IP DNS Server (Continued) (Continued) (Continued) (Primary) 000.000.000.000 Specifies the IP address of the primary or secondary server. (Secondary) 000.000.000.000 APIPA On* Off IPv6 On Off* Automatically allocates the IP address from the link-local address range. Sets the IPv6 protocol On. Setup Wizard — — You can configure your print server.
Level1 Level2 Level3 Level4 Options Descriptions Network E-mail/IFAX Mail Address Mail Address — Enter the mail address. (Up to 60 characters) Setup Server SMTP Server Name (Up to 30 characters) Enter the SMTP server address. (Continued) IP Address [000-255]. [000-255]. [000-255]. [000-255] SMTP Port [00001-65535] Enter the SMTP port number. Auth. for SMTP None POP bef.SMTP Selects the Security method for E-mail notification Name (Up to 30 characters) Enter the POP3 server address.
Menu and Features Level1 Level2 Level3 Level4 Options Network E-mail/IFAX Setup Mail RX Del Error Mail On* (Continued) (Continued) (Continued) Off Notification On MDN Descriptions Deletes error mails automatically. Receives notification messages. C Off* Setup Mail TX Sender Subject — Displays the subject that is attached to the Internet Fax data. Size Limit Limits the size of E-mail documents.
Level1 Level2 Level3 Level4 Options Descriptions Network Time Zone — UTC+XX:XX — Sets the time zone for your country. Network I/F — Wired LAN* — You can choose the network connection type. — Restores all wired and wireless network settings to the factory default. (Continued) WLAN Factory Reset — — See Network User's Guide on the CD-ROM The factory settings are shown in Bold with an asterisk.
Menu and Features Menu ( ) (continued) Level1 Level2 Level3 Options Descriptions Page Print Reports Transmission — — Prints these lists and reports. 90 Help List — — Quick Dial — Alphabetical Order C Numerical Order Fax Journal — — User Settings — — Network Config — — Caller ID hist. — — Machine Info. Serial No. — — Lets you check the serial number of your machine. 170 Initial Setup Receive Mode — Fax Only* Choose the receive mode that best suits your needs.
Fax ( ) Level1 Level2 Level3 Options Descriptions Page Fax Resolution — — Standard* Sets the resolution for outgoing faxes. 45 Changes the lightness or darkness of faxes you send. 45 To fax a Legal, Ledger, A3 or A4 size document, you'll need to change the Glass ScanSize setting. 41 You can dial by pressing only a few keys (and Start). 80 Fine S.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Batch TX — — On Combines delayed faxes to the same fax number at the same time of day into one transmission. 47 You can send a fax without using the memory. 46 Sets up your machine with an document to be retrieved by another fax machine. 92 Sets up your machine to poll another fax machine. 91 If you are having difficulty sending faxes overseas, set this to On. 46 You can save your fax settings.
Scan ( ) Level1 Option1 Option2 Option3 Descriptions Page Scan to E-mail PC — — You can scan a black & white or a color document into your E-mail application. E-mail Server Phone Book Alphabetical Order You can for search E-mail addresses you have stored in your machine. See Software User's Guide on the CD-ROM Numerical Order Quality Color 150 dpi* Color 300 dpi Choose the file format to send the scanned data as an E-mail attachment.
Menu and Features Level1 Option1 Option2 Option3 Descriptions Page Scan to Media (when a memory card or USB Flash memory drive is inserted) Quality — Color 150 dpi* You can choose the scan resolution, file format and enter a file name for your document.
Level1 Option1 Option2 Option3 Descriptions Page Scan to FTP (Profile Name) — — Enter the name that you want to use for the profile of the FTP server. This name will be displayed on the LCD screen. Manual Quality Color 150 dpi* Choose the file format to send the scanned data as an E-mail attachment.
Menu and Features Copy ( ) Level1 Level2 Level3 Options Descriptions Page Quality — — Fast Choose the Copy resolution for your type of document. 95 Normal* C Best Enlarge/Reduce 100% — — — 95 Enlarge — 104% EXEiLTR You can choose the enlargement or reduction ratio for your type of document. 95 You can choose the enlargement or reduction ratio for your type of document.
Level1 Level2 Level3 Brightness — — Options Light +2 Descriptions Page Adjusts the brightness of copies. 99 Adjusts the contrast of copies. 99 You can choose to stack or sort multiple copies. 98 You can make N in 1 or Poster copies. 96 If your scanned copy is skewed, your machine can correct the data automatically. 100 Corrects dark borders and skew when copying from the scanner glass. 100 You can place a logo or text into your document as a Watermark.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Set New Default — — Yes You can save your watermark settings. 102 You can restore all settings to the factory settings. 102 No Factory Reset — — Yes No C The factory settings are shown in Bold with an asterisk.
Watermark Copy Settings Option1 Option2 Option3 Option4 Descriptions Page Template — Text CONFIDENTIAL* Uses a template to place text into your document as a Watermark. 101 DRAFT COPY Position A B C D E* F G H I Pattern Size Small Medium* Large Angle -90° -45°* 0° 45° 90° Transparency -2 -1 0* +1 +2 Color Red Orange Yellow Blue Green Purple Black* Apply — The factory settings are shown in Bold with an asterisk.
Menu and Features Option1 Option2 Option3 Option4 Descriptions Page Media (Select image from media) Position A Places a logo or text into your document as a Watermark using an image from removable media. 101 B C C D E* F G H I Pattern Size Small Medium* Large Angle -90° -45°* 0° 45° 90° Transparency -2 -1 0* +1 +2 Scan (Set page and press start) Apply — Transparency -2 -1 0* You can choose the level of transparency of the watermark as you scan it from a paper document.
Photo Capture ( ) Level1 Level2 Level3 Options Descriptions Page View Photo(s) — — See the print settings in the following table. You can preview your photos on the LCD. 109 Print Index — Layout Format 6 Images/Line* You can print a thumbnail page. 110 You can print an individual image. 110 You can adjust your photos with these settings.
Menu and Features Print Settings Option1 Option2 Option3 Option4 Descriptions Page Print Quality Normal — — Choose the print quality. 118 — — Choose the paper type. 118 (When A4 or Letter is chosen) — Choose the paper and print size. 118 — — Adjusts the brightness. 119 — — Adjusts the contrast. 119 Adjusts the hue of the white areas. 119 Photo* Paper Type Plain Paper C Inkjet Paper Brother BP71 Other Glossy* Paper Size 4"x 6"* 5"x 7" Letter Ledger A4 A3 3"x 4" 3.
Option1 Option2 Option3 Option4 Descriptions Page Cropping On* — — Crops the image around the margin to fit the paper size or print size. Turn this feature off if you want to print whole images or prevent unwanted cropping. 120 — — Expands the printable area to fit the edges of the paper. 120 — — Prints the date on your photo. 120 — Yes You can save your print settings. 121 You can restore all the settings to factory settings.
Menu and Features Phone Book ( ) Level1 Level2 Level3 Options Descriptions Page Search — — Alphabetical Order You can dial by pressing only a few keys (and Start). 80 C Numerical Order Set One Touch Dial — — — You can set up One Touch Dial numbers, so you can dial by pressing only a few keys (and Start). 82 Set Speed Dial — — — You can set up Speed Dial numbers, so you can dial by pressing only a few keys (and Start).
Entering Text C When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pad keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters. By pressing the proper dial pad key repeatedly, you can access the character you want.
D Specifications D General D Printer Type Ink Jet Print Method Black: Piezo with 94 × 2 nozzle Color: Piezo with 94 × 3 nozzles Memory Capacity D 64 MB LCD (liquid crystal display) Wide 3.3 in. (83.8 mm) Color LCD 1 1 Power Source AC 100 to 120 V 50/60 Hz Power Consumption Off Mode: Average 0.9 W Sleep Mode: Average 4 W Standby: Average 6 W Operating: Average 28 W Measured diagonally Dimensions 12.7 in. (323 mm) 21.3 in. (540 mm) 19.2 in. (488 mm) 22.6 in. (574 mm) 21.4 in.
Weight 34.4 lb (15.
Specifications Print media Paper Input D Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy photo paper 2, transparencies 1 2 and envelopes D Paper size: Ledger, A3, Letter, Legal, Executive, A4, A5, A6, JIS B4, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), PhotoL 4"×6", Photo 2L 5"×7", Index card and Post card 3. Width: 3.5 in. (89 mm) - 11.7 in. (297 mm) Length: 5.0 in. (127 mm) - 17.0 in. (431.
Fax D Compatibility ITU-T Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 33600 bps Document Size ADF Width: 5.8 in. to 11.7 in. (148 mm to 297 mm) ADF Length: 5.8 in. to 17 in. (148 mm to 431.8 mm) Scanner Glass Width: Max. 11.7 in. (297 mm) Scanner Glass Length: Max. 17 in. (431.8 mm) (See Setting the Receiving Priority on page 54.) Scanning Width 11.3 in. (288 mm) Printing Width 11.5 in.
Specifications Copy D Color/Black Yes/Yes Document Size ADF Width: 5.8 in. to 11.7 in. (148 mm to 297 mm) ADF Length: 5.8 in. to 17 in. (148 mm to 355.6 mm) Scanner Glass Width: Max. 11.7 in. (297 mm) D Scanner Glass Length: Max. 17 in. (431.8 mm) Copy Width: Max. 11.46 in.
PhotoCapture Center® Compatible Media 1 CompactFlash® (Type I only) (Microdrive™ is not compatible) (Compact I/O cards such as Compact LAN card and Compact Modem card are not supported.
Specifications PictBridge Compatibility D Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001. VIsit http://www.cipa.jp/pictbridge for more information.
Scanner D Color/Black Yes/Yes TWAIN Compliant Yes (Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista®) Mac OS® X 10.2.
Specifications Printer Printer Driver D Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista® driver supporting Brother Native Compression mode Mac OS® X 10.2.4 or greater: Brother Ink Driver Resolution Up to 1200 × 6000 D dpi 1 1200 × 2400 dpi 1200 × 1200 dpi 600 × 600 dpi 600 × 300 dpi 600 × 150 dpi (Color) 450 × 300 dpi (Black & White) Printing Width 10.76 in. [11 in.
Interfaces D USB A USB 2.0 interface cable that is no longer than 6 feet (2.0 m). 1 2 LAN cable 3 Ethernet UTP cable category 5 or greater. Wireless LAN Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-Peer connection in Ad-hoc Mode. 1 Your machine has a USB 2.0 Hi-speed interface. The machine can also be connected to a computer that has a USB 1.1 interface. 2 Third party USB ports are not supported for Macintosh®.
Specifications Computer requirements D SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Computer Platform & Supported PC Operating System PC Software Interface Version Functions Printing, Windows® 2000 5 Operating Professional PC Fax 4, System 1 XP Home 2 5 Scanning, Removable XP Disk 25 Professional Processor Minimum Speed Minimum Recommended RAM RAM Hard Disk Space to install For For Drivers Applications USB, 64 MB 256 MB 110 MB 340 MB Intel ® 10/100 Pentium ® II BaseTx or equivalent 128 MB 110 M
Consumable items Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge The first time you install the ink cartridges the machine will use extra ink to fill the ink delivery tubes. This is a one-time process that enables high quality printing. Afterward, replacement ink cartridges will print the specified number of pages. For more information about the replacement consumables, visit us at www.brother.
Specifications Network (LAN) D LAN You can connect your machine to a network for Network Printing, Network Scanning, PC Fax Send, PC Fax Receive (Windows® only) and Remote Setup 1. Also included is Brother BRAdmin Light 2 Network Management software. Support for Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista® Mac OS® X 10.2.4 or greater Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN) IEEE 802.
Wireless one-push configuration If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup™ (PBC 1) or AOSS™, you can configure the machine easily without a computer. By pushing a button on the wireless LAN router / access point and the machine, you can set up the wireless network and security settings. See the users guide for your wireless LAN router / access point for instructions on how to access one-push mode.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.
Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax. Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it. ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error. Extension telephone A telephone using the same line as your fax but plugged into a separate wall jack.
Glossary Manual fax You can lift the handset of the external telephone or you can press Hook to hear the receiving fax machine answer before you press Black Start or Color Start to begin sending. Menu mode Programming mode for changing your machine's settings. OCR (optical character recognition) The bundled ScanSoft™ PaperPort™ 11SE with OCR or Presto!® PageManager® software application converts an image of text to text you can edit.
Scan to Media You can scan a black & white or color document into a memory card or USB Flash memory drive. Black & white images can be in TIFF or PDF file format and color images can be in PDF or JPEG file format. Scanning The process of sending an electronic image of a paper document into your computer. Search An electronic, numerical or alphabetical listing of stored One Touch, Speed Dial and Group numbers. Speed Dial A pre-programmed number for easy dialing.
F Index A Access codes, storing and dialing ............ 88 Accessories and supplies .......................... ii ADF (automatic document feeder) .... 22 , 40 Answering machine (TAD) .......................72 connecting ............................................ 73 Apple® Macintosh® See Software User's Guide on the CD-ROM. .................................................. Automatic fax receive ............................................ 49 Easy Receive .....................................
E Easy Receive ...........................................53 Envelopes ................................... 15, 20, 21 Error messages on LCD ............... 152, 153 B&W Print Only ...................................152 Cannot Print ........................................152 Comm. Error .......................................153 Ink low .................................................153 No Cartridge ........................................154 No Paper Fed ......................................
I N Ident-A-Call ..............................................69 Ident-A-Ring .............................................69 Ink cartridges checking ink volume ...........................169 ink dot counter ....................................162 replacing .............................................162 Innobella™ .............................................210 Network Printing See Network User's Guide on the CD-ROM. ..............................................
Memory Stick Pro™ ............................106 Memory Stick® ....................................106 Preview photos ...................................109 Print settings Brightness ........................................119 Contrast ...........................................119 Paper type & size .............................118 Quality ..................................... 117, 118 Return to factory setting ...................121 Set new default ................................121 Printing all photos .
Resolution copy ....................................................203 fax .......................................................202 print .....................................................207 scan ....................................................206 setting for next fax ................................45 Restricted users .......................................35 Ring Delay, setting ...................................52 RingMaster ...............................................
EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only.
