Quick Setup Guide MFC-665CW Before you can use the machine, you must set up the hardware and install the software. Please read this Quick Setup Guide for the correct setup procedure and installation instructions. STEP 1 Setting Up the Machine STEP 2 Installing the Driver & Software Setup is Complete! Keep this Quick Setup Guide, the User’s Guide and the supplied CD-ROM in a convenient place for quick and easy reference at all times.
Symbols used in this guide Warning Warnings tell you what to do to prevent possible personal injury. Caution Improper Setup Improper Setup icons alert you to Cautions specify procedures you must devices and operations that are not follow or avoid to prevent possible damage to the machine or other objects. compatible with the machine.
Table of Contents Getting Started Carton components ...................................................................................................................................... 2 Control panel................................................................................................................................................ 3 STEP1 – Setting Up the Machine Removing the protective parts .....................................................................................................
Getting Started 1 Carton components Carton components may vary from one country to another. Save all packing materials and the carton in case for any reason you must ship your machine. Quick Setup Guide CD-ROM User’s Guide Telephone Line Cord Test Sheet (USA only) Accessory Order Form Telephone Handset Side Cover Black (LC51BK) Yellow (LC51Y) Cyan (LC51C) Magenta (LC51M) Ink Cartridges An interface cable is not a standard accessory.
Getting Started Control panel 1 Microphone 8 On/Off key 2 Speaker Phone key 9 Stop/Exit key 3 Dial Pad 10 LCD (Liquid Crystal Display) 4 Telephone keys 11 Ink key 5 Mode keys 12 Fax Preview key 6 Menu keys 13 Message Center keys 7 Start keys For the details of the control panel, see Control panel overview in Chapter 1 of the User’s Guide.
STEP1 Setting Up the Machine 1 1 1 2 Removing the protective parts 3 You can load up to 100 sheets of 20 lb (80 g/m2) paper. For details, see Acceptable paper and other media in Chapter 2 of the User’s Guide. Remove the protective tape and film covering the scanner glass. Remove the foam bag containing the ink cartridges from on top of the paper tray. Loading paper 1 Improper Setup Pull the paper tray completely out of the machine and lift the output paper tray cover (1).
Setting Up the Machine 3 4 Fan the stack of paper well to avoid paper jams and misfeeds. 5 Gently adjust the paper side guides with both hands to fit the paper. Make sure that the paper side guides and paper length guide touch the edges of the paper. Gently put the paper into the paper tray print side down and top edge first. Check that the paper is flat in the tray. Note Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause paper feed problems.
STEP1 8 Setting Up the Machine While holding the paper tray in place, pull out the paper support ( ) until it clicks, and then unfold the paper support flap ( ). Note If you are sharing one phone line with an external telephone, connect it as shown below. 1 2 Note Do not use the paper support flap for Legal paper. 1 Extension telephone 2 External telephone Note • You can use the photo bypass tray which is located on the top of the paper tray to print on photo 4 x 6 in.
Setting Up the Machine 5 1 6 Connecting the power cord 3 Pull all the lock release levers down and remove the yellow protective part (1). Connect the power cord. Installing the ink cartridges Warning If ink gets in your eyes, wash them out with water at once, and if irritation occurs consult a doctor. 1 1 Make sure that the power is turned on. The LCD shows: Note No Cartridge Black Yellow Cyan Magenta 2 Do not throw away the yellow protective part.
STEP1 Setting Up the Machine 7 Improper Setup DO NOT touch the area shown in the illustration below. Lift each lock release lever and gently push it until it clicks, and then close the ink cartridge cover. Note If the protective yellow cap comes off when you open the bag, the cartridge will not be damaged. 6 Install each ink cartridge in the direction of the arrow on the label. Take care to match the color of the lock release lever (1) with the cartridge color (2), as shown in the diagram below.
Setting Up the Machine Caution • DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. • DO NOT shake the ink cartridges. If ink stains your skin or clothing, wash with soap or detergent at once. • DO NOT repeatedly insert and remove the cartridges. If you do so, ink may seep out of the cartridge.
STEP1 5 Setting Up the Machine Do one of the following: If all lines are clear and visible, press 1 (Yes) on the dial pad to finish the quality check. If you can see missing short lines, press 2 (No) on the dial pad and go to step 6. OK 6 Poor 8 1 2 3 The LCD asks you if the print quality is OK for black and color. Press 1 (Yes) or 2 (No) on the dial pad.
Setting Up the Machine 10 Setting the date and time 7 Date/Time Time: 15:25 The machine displays the date and time, and if you set up the station ID it will add it to each fax you send. 1 2 3 4 Enter the time in 24-hour format on the dial pad, and then press OK. Press Menu. Press a or b to choose Initial Setup. Press OK. Press a or b to choose Date/Time. Press OK. Enter the last two digits of the year on the dial pad, and then press OK. Date/Time Year:20 07 8 (e.g. Enter 1 5, 2 5 for 3:25 P.M.
STEP1 Setting Up the Machine 6 11 Setting your station ID Press Stop/Exit. Note If you want to repeat input, press Stop/Exit to start from step 1. You should store your name and fax number to be printed on all fax pages that you send. 1 2 Press Menu. For details, see Entering Text in Appendix C of the User's Guide. Press a or b to choose Initial Setup. Press OK. 3 Note Press a or b to choose Station ID. Press OK.
Setting Up the Machine 13 Choosing a Receive Mode There are three possible receive modes: Fax Only, Fax/Tel and Manual. 1 2 3 4 5 Press Menu. Press a or b to choose Initial Setup. Press OK. Press a or b to choose Receive Mode. Press OK. Press a or b to choose the mode. Press OK. Press Stop/Exit. For details, see Using receive modes in Chapter 6 of the User's Guide.
STEP1 Setting Up the Machine 14 Setting up the Message Center You must record an outgoing message in order to use the Message Center mode. 1 Record the Message Center outgoing message (Msg Ctr OGM). 15 Sending in the Product Registration and Test Sheet (USA only) 1 Fill out the Product Registration and Test Sheet. See Outgoing Message (OGM) in Chapter 9 of the User’s Guide. 2 Activate Message Center mode. Press . The button will light when the mode is active.
Setting Up the Machine Note You will receive a confirmation fax of your Product Registration. You can also register your product online using the On-Line Registration link from the installation CDROM or visit http://www.brother.com/registration. Now go to Go to Supplied CD-ROM ‘MFL-Pro Suite’ on the next page to install the drivers.
Supplied CD-ROM ‘MFL-Pro Suite’ 1 Supplied CD-ROM ‘MFL-Pro Suite’ Windows® Install MFL-Pro Suite You can install the MFL-Pro Suite software and multifunction drivers. Install Other Drivers or Utilities You can install additional MFL-Pro Suite software utilities, install without PaperPort® SE, or install the printer driver only. User’s Guide View the Software User’s Guide and Network User’s Guide in HTML format.
STEP2 Installing the Driver & Software Follow the instructions on this page for your operating system and interface. For the latest drivers and documentations and to find the best solution for your problem or question, access the Brother Solutions Center directly from the driver or visit http://solutions.brother.com. Windows® For USB Interface Users (For Windows® 98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition) ....
STEP2 Installing the Driver & Software Windows® 1 Windows® USB For USB Interface Users (For Windows® 98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition) Important 4 The CD-ROM main menu will appear. Click Install MFL-Pro Suite. Make sure that you have finished the instructions from Step 1 Setting Up the Machine on pages 4 through 15. Note • Please close any applications running before installing MFL-Pro Suite. • Make sure there are no media cards in the media drive of the machine.
Installing the Driver & Software Choose Local Connection, and then click Next. The installation continues. 10 Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position. Windows® USB 5 Windows® 6 After reading and accepting the ScanSoft® PaperPort® SE License Agreement, click Yes. 11 Insert the USB cable into the USB socket marked with a symbol.
STEP2 Installing the Driver & Software 13 Lift the scanner cover to release the lock ( ). ). Windows® USB Gently push the scanner cover support down ( ) and close the scanner cover ( Windows® 16 Click Finish to restart your computer. (After restarting the computer, for Windows® 2000 Professional/XP/XP Professional x64 Edition, you must be logged on with Administrator rights.) Note 14 Turn on the machine by connecting the power cord.
Installing the Driver & Software Windows® For Wired Network Interface Users (For Windows® 98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition) Important Improper Setup Make sure that you have finished the instructions from Step 1 Setting Up the Machine on pages 4 through 15. Unplug the machine from the AC outlet. Note If both USB and LAN cables are being used, guide both cables through the trench with one on top of the other.
STEP2 Installing the Driver & Software Windows® Wired Network Improper Setup If you have setup wireless networking on your machine before and you setup the wired network, you should check that the machine’s Network I/F is Wired LAN. The wireless network interface will be inactive with this setting. On your machine, press Menu. Press a or b to choose LAN and press OK. Press a or b to choose Network I/F and press OK. Press a or b to choose Wired LAN and press OK. 7 Turn on your computer.
Installing the Driver & Software 14 The installation of the Brother drivers will automatically start. The installation screens appear one after another. Please wait, it will take a few seconds for all the screens to appear. Windows® 18 Click Finish to restart your computer. (For Windows® 2000 Professional/XP/ XP Professional x64 Edition, you must be logged on with Administrator rights.
STEP2 Installing the Driver & Software 4 Add port 54925 for network scanning, enter the information below: 1) (Any description) 2) Localhost 3) 54925 4) 54925 5) Select UDP Then, click OK. Windows® Wired Network 1 2 3 5 4 5 Click the Add button. 6 Add port 54926 for Network PC-Fax, enter the information below: 1) (Any description) 2) Localhost 3) 54926 4) 54926 5) Select UDP Then, click OK. 7 If you still have trouble with your network connection, click the Add button.
Installing the Driver & Software Windows® For Wireless Network Users (For Windows® 98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition in infrastructure mode) Connect your wireless machine and wireless network together: install the printer driver in infrastructure mode To achieve optimum results with normal every day document printing, place the Brother machine as close to the network access point (router) as possible with minimal obstructions.
STEP2 Installing the Driver & Software Windows® Confirm your network environment The setup process will be different depending on your network environment. Windows® Wireless Network Installation using SecureEasySetup™ If your wireless access point (A) supports SecureEasySetup™, you do not need to use a computer to configure the machine. The access point (router) and your machine can automatically negotiate using the SecureEasySetup™ procedure. For instructions, go to page 27.
Installing the Driver & Software Windows® Using the SecureEasySetup™ software to configure your machine for a wireless network Important Improper Setup Make sure that you have finished the instructions from Step 1 Setting Up the Machine on pages 4 through 15. 2 3 4 Note Routers or access points that support SecureEasySetup™ have the SecureEasySetup™ symbol as shown below. 5 6 1 Turn on the machine by connecting the power cord.
STEP2 Installing the Driver & Software Connection Error is displayed when the print server has not successfully connected to your router or access point. Try starting from step 2 again. If the same message is displayed again, reset the print server back to the default factory settings and try again. (See Restoring the network settings to factory default on pages 51.) Windows® Wireless Network Wireless setup is now complete. To install the MFL-Pro suite, continue to step 13 on page 31.
Installing the Driver & Software Windows® Using the Setup Wizard from the control panel LAN menu for wireless network configuration Important Make sure that you have finished the instructions from Step 1 Setting Up the Machine on pages 4 through 15. Due to these factors, wireless may not be the best method of connection for all types of documents and applications.
STEP2 2 Installing the Driver & Software Turn on the machine by connecting the power cord. Improper Setup Windows® Wireless Network If you have previously configured the wireless settings of the machine you must reset the network (LAN) settings before you can configure the wireless settings again. On your machine, press Menu. Press a or b for LAN and press OK. Press a or b to choose Factory Reset, and then press OK. Press 1 twice for Yes to accept the change. 3 4 5 On your machine, press Menu.
Installing the Driver & Software 11 Press a or b to choose TKIP or AES for Encryption Type and press OK. Enter the WPA/WPA2-PSK password you wrote down in step 1 using the dial pad to choose each letter or number. You can use the and keys to move the cursor left and right. For example, to enter the letter a, press the 2 key on the dial pad once. To enter the number 3, press the 3 key on the dial pad seven times. Windows® 14 Put the supplied CD-ROM into your CD-ROM drive.
STEP2 Installing the Driver & Software 17 Click on Checked and confirmed check box, and then click Next. 18 After reading and accepting the ScanSoft® ® PaperPort SE License Agreement, click Yes. 22 Choose the machine from the list, and then click Next. Note This window will not appear if there is only one of this Brother model connected on the network as it will be chosen automatically.
Installing the Driver & Software 24 Click Finish to restart your computer. Windows® (For 2000 Professional/XP/ XP Professional x64 Edition, you must be logged on with Administrator rights.) Windows® 4 Add port 54925 for network scanning, enter the information below: 1) (Any description) 2) Localhost 3) 54925 4) 54925 5) Select UDP Then, click OK. 1 2 3 Note 4 5 Click the Add button.
STEP2 Installing the Driver & Software Macintosh® For USB Interface Users (For Mac OS® X 10.2.4 or greater) Important 3 Make sure that you have finished the instructions from Step 1 Setting Up the Machine on pages 4 through 15. Carefully route the USB cable through the trench and out the back of the machine as shown below and connect the cable to your computer. Note For Mac OS® X 10.2.0 to 10.2.3 users, upgrade to Mac OS® X 10.2.4 or greater.
Installing the Driver & Software 6 7 8 Turn on your Macintosh ®. Put the supplied CD-ROM into your CD-ROM drive. Macintosh® 12 For Mac OS® X 10.2.4 to 10.2.8 users: Click Add. Double-click the Start Here OSX icon to install. 13 Choose USB. 9 Choose Local Connection, and then click Next. Follow the on-screen instruction. 14 Choose MFC-XXXX (where XXXX is your Macintosh® USB model name), and then click Add. Note Please wait, it will take a few seconds for the software to install.
STEP2 Installing the Driver & Software 16 To install Presto!® PageManager®, click the Presto! PageManager icon and follow the on-screen instructions. Note When Presto!® PageManager® is installed OCR capability is added to the Brother ControlCenter2. You can easily scan, share and organize photos and documents using Presto!® PageManager®. Macintosh® USB Presto!® PageManager® has been installed and the installation is now complete.
Installing the Driver & Software Macintosh® For Wired Network Interface Users (For Mac OS® X 10.2.4 or greater) Important Improper Setup Make sure that you have finished the instructions from Step 1 Setting Up the Machine on pages 4 through 15. 1 Make sure that the cable does not restrict the cover from closing, or an error may occur. Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position.
STEP2 Installing the Driver & Software Improper Setup If you have setup wireless networking on your machine before and you setup the wired network, you should check that the machine’s Network I/F is Wired LAN. The wireless network interface will be inactive with this setting. On your machine, press Menu. Press a or b to choose LAN and press OK. Press a or b to choose Network I/F and press OK. Press a or b to choose Wired LAN and press OK. 6 7 Macintosh® Wired Network 8 9 Turn on your Macintosh ®.
Installing the Driver & Software 12 For Mac OS® X 10.2.4 to 10.3.x users: Make the selection shown below. Macintosh® The MFL-Pro Suite, Brother printer driver, scanner driver and Brother ControlCenter2 have been installed and the installation is now complete. 16 To install Presto!® PageManager®, click the Presto! PageManager icon and follow the on-screen instructions. 13 Choose MFC-XXXX (where XXXX is your model name), and then click Add. Go to step 15. Note 14 For Mac OS® X 10.
STEP2 Installing the Driver & Software Macintosh® For Wireless Network Users (For Mac OS® X 10.2.4 or greater in infrastructure mode) Connect your wireless machine and wireless network together: install the printer driver in infrastructure mode First you must configure the wireless network settings of your machine to communicate with your network access point (router). After the machine is configured to communicate with your access point (router) computers on your network will have access to the machine.
Installing the Driver & Software Macintosh® Confirm your network environment The setup process will be different depending on your network environment. Installation using SecureEasySetup™ If your wireless access point (A) supports SecureEasySetup™, you do not need to use a computer to configure the machine. The access point (router) and your machine can automatically negotiate using the SecureEasySetup™ procedure. For instructions, go to page 42.
STEP2 Installing the Driver & Software Macintosh® Using the SecureEasySetup™ software to configure your machine for a wireless network Important Improper Setup Make sure that you have finished the instructions from Step 1 Setting Up the Machine on pages 4 through 15. The SecureEasySetup™ software allows you to configure the wireless network easier than configuring it manually. By pushing a button on the wireless router or access point, you can complete setup and secure the wireless network.
Installing the Driver & Software Macintosh® Connection Error is displayed when the print server has not successfully connected to your router or access point. Try starting from step 2 again. If the same message is displayed again, reset the print server back to the default factory settings and try again. (See Restoring the network settings to factory default on pages 51.) Macintosh® Wireless Network Wireless setup is now complete. To install the MFL-Pro suite, continue to step 13 on page 46.
STEP2 Installing the Driver & Software Macintosh® Using the Setup Wizard from the control panel LAN menu for wireless network configuration Important Make sure that you have finished the instructions from Step 1 Setting Up the Machine on pages 4 through 15. To achieve optimum results with normal every day document printing, place the Brother machine as close to the network access point (router) as possible with minimal obstructions.
Installing the Driver & Software Turn on the machine by connecting the power cord. Improper Setup If you have previously configured the wireless settings of the machine you must reset the network (LAN) settings before you can configure the wireless settings again. On your machine, press Menu. Press a or b for LAN and press OK. Press a or b to choose Factory Reset, and then press OK. Press 1 twice for Yes to accept the change. 3 4 5 On your machine, press Menu. Press a or b to choose LAN and press OK.
STEP2 Installing the Driver & Software 11 Press a or b to choose TKIP or AES for Encryption Type and press OK. Enter the WPA/WPA2-PSK password you wrote down in step 1 using the dial pad to choose each letter or number. You can use the and keys to move the cursor left and right. For example, to enter the letter a, press the 2 key on the dial pad once. To enter the number 3, press the 3 key on the dial pad seven times.
Installing the Driver & Software Note • If the machine is configured for your network, choose the machine from the list, and then click OK. This window will not appear if there is only one machine connected on the network, it will be chosen automatically. Go to step 19. Macintosh® 20 For Mac OS® X 10.2.4 to 10.3.x users: Make the selection shown below. 21 Choose MFC-XXXX (where XXXX is your model name), and then click Add. Go to step 23. • If this screen appears click OK.
STEP2 Installing the Driver & Software The MFL-Pro Suite, Brother printer driver, scanner driver and Brother ControlCenter2 have been installed and the installation is now complete. 24 To install Presto!® PageManager®, click the Presto! PageManager icon and follow the on-screen instructions. Note When Presto!® PageManager® is installed OCR capability is added to the Brother ControlCenter2. You can easily scan, share and organize photos and documents using Presto!® PageManager®.
For Network Users BRAdmin Professional configuration utility (For Windows® users) The BRAdmin Professional utility for Windows® is designed to manage your Brother network connected devices such as network-ready Multifunction devices and /or network-ready printers in a Local Area Network (LAN) environment. For more information on BRAdmin Professional, visit us at http://solutions.brother.com. Installing the BRAdmin Professional configuration utility 1 2 2 Put the supplied CD-ROM into your CD-ROM drive.
For Network Users BRAdmin Light configuration utility (For Mac OS® X users) The Brother BRAdmin Light software is a Java™ application that is designed for the Apple Mac OS® X environment. It supports some of the features of the Windows BRAdmin Professional software. For example, using the BRAdmin Light software, you can change some network settings on Brother’s network ready printers and multifunction devices. The BRAdmin Light software will be installed automatically when you install the MFL-Pro Suite.
For Network Users How to set the machine’s network settings to wireless LAN or wired LAN To connect your Brother machine to a wireless or wired network you must configure the machine from the machine’s control panel for the network type you are using. For wireless LAN On your machine, press Menu. Press a or b to choose LAN and press OK. Press a or b to choose Network I/F and press OK. Press a or b to choose WLAN and press OK. The wired network interface will become inactive with this setting.
For Network Users Entering Text When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most number keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters. By pressing the proper number key repeatedly, you can access the character you want.
Consumables 1 Replacement consumables When the time comes to replace ink cartridges, an error message will be indicated on the LCD. For more information about the ink cartridges for your machine, visit http://solutions.brother.com or contact your local Brother re-seller.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries. Macintosh and True Type are registered trademarks of Apple Computer, Inc. PaperPort is a registered trademark of ScanSoft, Inc.
LP39880011 USA/CAN Printed in China
