Quick Setup Guide MFC-685CW Before you can use the machine, you must set up the hardware and install the software. Please read this Quick Setup Guide for the correct setup procedure and installation instructions. STEP 1 Setting Up the Machine STEP 2 Installing the Driver & Software Setup is Complete! Keep this Quick Setup Guide, the User’s Guide and the supplied CD-ROM in a convenient place for quick and easy reference at all times.
1 Symbols used in this guide Warning Warnings tell you what to do to prevent possible personal injury. Caution Improper Setup Cautions specify procedures you must Improper Setup icons alert you to follow or avoid to prevent possible devices and operations that are not damage to the machine or other objects. compatible with the machine.
Table of Contents Getting Started Carton components...................................................................................................................................... 3 Control panel................................................................................................................................................ 4 STEP 1-Setting Up the Machine Removing the protective parts .......................................................................................................
Table of Contents For Network Users BRAdmin Light utility (For Windows® users) ............................................................................................. 48 Installing the BRAdmin Light configuration utility .................................................................................. 48 Setting your IP address, Subnet Mask and Gateway using BRAdmin Light ........................................ 48 BRAdmin Light utility (For Mac OS® X users)...........................................
Getting Started 1 1 Carton components Carton components may vary from one country to another. Save all packing materials and the carton in case for any reason you must ship your machine. Quick Setup Guide CD-ROM User’s Guide Telephone Line Cord Power Cord USB Interface Cable Telephone Handset Side Cover Black (LC960BK) Yellow (LC960Y) Cyan (LC960C) Magenta (LC960M) The ink cartridges are on top of the paper tray. See Removing the protective parts on page 5.
Getting Started 2 Control panel 11 10 9 8 7 6 Mem. Fax 12:45 21.12.2007 12 1 2 3 4 1 Dial Pad 7 LCD (Liquid Crystal Display) 2 Telephone keys 8 Ink Management key 3 Mode keys 9 Fax Preview key 4 Menu keys 10 Microphone 5 Start keys 11 Power Save key 6 Stop/Exit key 12 TAD (Telephone Answering Device) keys For the details of the control panel, see Control panel overview in Chapter 1 of the User’s Guide.
STEP 1 Setting Up the Machine 1 1 1 2 Removing the protective parts 3 You can load up to 100 sheets of 80 gsm paper. For details, see Acceptable paper and other media in Chapter 2 of the User’s Guide. Remove the protective tape and film covering the scanner glass. Remove the foam bag (1) containing the ink cartridges from on top of the paper tray. Loading paper 1 Pull the paper tray completely out of the machine and lift the output paper tray cover (1).
STEP 1 3 4 Setting Up the Machine Fan the stack of paper well to avoid paper jams and misfeeds. 5 Gently adjust the paper side guides with both hands to fit the paper. Make sure that the paper guides touch the edges of the paper. Gently put the paper into the paper tray print side down and top edge first. Check that the paper is flat in the tray. Note Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause paper feed problems.
Setting Up the Machine 8 While holding the paper tray in place, pull out the paper support until it clicks, and then unfold the paper support flap . 2 Connect the telephone line cord. Connect one end of the telephone line cord to the socket on the machine marked LINE and the other end to a modular wall socket. Note Do not use the paper support flap paper.
STEP 1 Setting Up the Machine Note 5 If you are sharing one telephone line with an external telephone answering machine, connect it as shown below. Installing the ink cartridges Warning If ink gets in your eyes, wash them out with water at once, and if irritation occurs consult a doctor. 1 LINE Make sure that the power is turned on. The LCD shows: No Cartridge EXT. Black Yellow Cyan Magenta 2 Open the ink cartridge cover (1).
Setting Up the Machine 6 Note Do not throw away the yellow protective part. You will need it if you transport the machine. 4 Install each ink cartridge in the direction of the arrow on the label. Take care to match the colour of the lock release lever (1) with the cartridge colour (2), as shown in the diagram below. Take out the ink cartridge. 2 1 5 Carefully remove the protective yellow cap (1).
STEP 1 Setting Up the Machine Caution • DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. • DO NOT shake the ink cartridges. If ink stains your skin or clothing, wash with soap or detergent at once. • DO NOT repeatedly insert and remove the cartridges. If you do so, ink may seep out of the cartridge.
Setting Up the Machine 3 The LCD shows: 7 Setting the LCD contrast Is Quality OK? Yes No You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. Press Press If all lines are clear and visible, press 1 (Yes) on the dial pad to finish the quality check. If you can see missing short lines, press 2 (No) on the dial pad and go to step 4.
STEP 1 8 Setting Up the Machine Setting the date and time 6 Date&Time Day: 01 The machine displays the date and time, and if you set up the station ID, the date and time displayed on your machine will be printed on every fax you send. 1 2 3 4 Press Menu. Press a or b to choose Initial Setup. Press OK. Press a or b to choose Date&Time. Press OK. MENU Input & Press OK (e.g. Enter 0 1 for the first day of the month.) 7 MENU Input & Press (e.g. Enter 0 7 for 2007.) MENU Input & Press (e.g.
Setting Up the Machine 9 6 Setting your station ID Note If you make a mistake and want to start again, press Stop/Exit and go back to step 1. You should store your name and fax number to be added to all fax pages that you send. 1 2 Press Stop/Exit. Press Menu. For details, see Entering Text in Appendixes C of the User's Guide. Press a or b to choose Initial Setup. Press OK. 3 Press a or b to choose Station ID. Press OK.
STEP 1 Setting Up the Machine 11 Choosing a Receive Mode There are three possible receive modes: Fax Only, Fax/Tel and Manual. Are you using the built-in TAD? See Digital TAD in Chapter 9 of the User's Guide.
Setting Up the Machine 12 Setting up the TAD You must record an outgoing message in order to use the TAD mode. 1 Record the TAD Outgoing Message (TAD Message). See Outgoing message (OGM) in Chapter 9 of the User’s Guide. 2 Activate TAD mode. Press . The button will light when the mode is active. If the TAD Mode is on, it overrides your Receive Mode setting. The built-in digital TAD answers voice calls. If the call is a fax, you can receive a fax automatically.
Supplied CD-ROM ‘MFL-Pro Suite’ 1 1 Supplied CD-ROM ‘MFL-Pro Suite’ Windows® Install MFL-Pro Suite You can install the MFL-Pro Suite software and multifunction drivers. Install Other Drivers or Utilities You can install additional MFL-Pro Suite software utilities, install without Presto!® PageManager®, install the printer driver only or install FaceFilter Studio. Documentation View the Software User’s Guide and Network User’s Guide in HTML format.
STEP 2 Installing the Driver & Software Follow the instructions on this page for your operating system and interface. For the latest drivers, documentation, and to find the best solution for your problem, access the Brother Solution Center directly from the CD-ROM / Driver or visit http://solutions.brother.com. Windows® For USB Interface Users (For Windows® 2000 Professional/XP/ XP Professional x64 Edition/Windows Vista™) ...........................................................
STEP 2 Installing the Driver & Software Windows® 1 Windows® USB 1 For USB Interface Users (For Windows® 2000 Professional/XP/ XP Professional x64 Edition/Windows Vista™) Important 4 The CD-ROM main menu will appear. Click Install MFL-Pro Suite. Make sure that you have finished the instructions from STEP 1 Setting Up the Machine pages 5 through 15. Note • Please close any applications running before installing MFL-Pro Suite.
Installing the Driver & Software Choose Local Connection, and then click Next. The installation continues. 9 When this screen appears, go to the next step. Windows® USB 5 Windows® 6 7 8 After reading and accepting the Presto!® PageManager® License Agreement, click Yes. The installation of Presto!® PageManager® will automatically start and is followed by the installation of MFL-Pro Suite.
STEP 2 Installing the Driver & Software 12 Carefully guide the USB cable into the trench 14 Turn on the machine by connecting the power cord. Windows® USB as shown below, following the trench around and toward the back of the machine. Then, connect the cable to your computer. Windows® The installation of the Brother drivers will automatically start. The installation screens appear one after another. Please wait, it will take a few seconds for all the screens to appear.
Installing the Driver & Software Note MFL-Pro Suite includes the Printer Driver, Scanner Driver and Brother ControlCenter3. Installing FaceFilter Studio FaceFilter Studio is an easy-to-use borderless photo printing application. FaceFilter Studio also lets you edit your photo data and add photo effects such as red eye reduction or skin tone enhancement. Important Windows® USB The MFL-Pro Suite has been installed completely.
STEP 2 2 Installing the Driver & Software For Wired Network Interface Users (For Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista™) Important Windows® Wired Network Windows® 4 Make sure that you have finished the instructions from STEP 1 Setting Up the Machine on pages 5 through 15. Carefully guide the network cable into the trench as shown below, following the trench around and toward the back of the machine. Then, connect the cable to your network.
Installing the Driver & Software If you have previously set up your machine for a wireless network and then want to set it up on a wired network, you should check that the machine’s Network I/F is Wired LAN. The wireless network interface will become inactive with this setting. On your machine, press Menu. Press a or b to choose LAN and press OK. Press a or b to choose Network I/F and press OK. Press a or b to choose Wired LAN and press OK. Press Stop/Exit. 7 Turn on your computer.
STEP 2 Installing the Driver & Software 11 After reading and accepting the Presto!® ® PageManager License Agreement, click Yes. Windows® Note Windows® Wired Network • If the machine is configured for your network, choose the machine from the list, and then click Next. This window will not appear if there is only one machine connected on the network, it will be chosen automatically.
Installing the Driver & Software 16 When the On-Line Registration screen is displayed, make your selection and follow the on-screen instructions. Windows® Installing FaceFilter Studio FaceFilter Studio is an easy-to-use borderless photo printing application. FaceFilter Studio also lets you edit your photo data and add photo effects such as red eye reduction or skin tone enhancement. 17 Click Finish to restart your computer. After restarting the computer, you must be logged on with Administrator rights.
STEP 2 3 Installing the Driver & Software Windows® For Wireless Network Interface Users (For Windows® 2000 Professional/XP/XP Professional x64 Edition/ Windows Vista™) in infrastructure mode Connecting your wireless machine and wireless network together and installing the printer driver in infrastructure mode Windows® Wireless Network First you must configure the wireless network settings of your machine to communicate with your network access point (router).
Installing the Driver & Software Windows® Confirm your network environment The setup process will be different depending on your network environment. If your wireless access point (A) supports SecureEasySetup™ or AOSS™, you do not need to use a computer to configure the machine. The access point (router) and your machine can automatically negotiate using the SecureEasySetup™ or AOSS™ procedure. For instructions, go to page 28.
STEP 2 Installing the Driver & Software Windows® Using the SecureEasySetup™ or AOSS™ software to configure your machine for a wireless network Important 1 Turn on the machine by connecting the power cord. Windows® Wireless Network Make sure that you have finished the instructions from STEP 1 Setting Up the Machine on pages 5 through 15. The SecureEasySetup™ or AOSS™ software allows you to configure the wireless network easier than configuring it manually.
Installing the Driver & Software The wireless network connection status using the SecureEasySetup™ or AOSS™ software will be displayed: Connecting WLAN, Setting AOSS or Connecting AOSS. Wait till either Connected or Connection Error (Connection Fail) is displayed. Connected is displayed when the print server is successfully connected to your router or access point. You can now use your machine in a wireless network.
STEP 2 Installing the Driver & Software Windows® Using the Setup Wizard from the control panel LAN menu for wireless network configuration 2 Important Turn on the machine by connecting the power cord. Windows® Wireless Network Make sure that you have finished the instructions from STEP 1 Setting Up the Machine on pages 5 through 15. 1 Write down the wireless network settings of your access point or wireless router.
Installing the Driver & Software Enter the SSID you wrote down in step 1 using the dial pad to choose each letter or number. You can use the and keys to move the cursor left and right. For example, to enter the letter a, press the 2 key on the dial pad once. To enter the number 3, press the 3 key on the dial pad seven times. The letters appear in this order: lower case, upper case and then numbers. (For more information, see Entering Text for Wireless Settings on page 51.
STEP 2 Installing the Driver & Software 12 Turn on your computer. You must be logged on with Administrator rights. Close any applications running before installing MFL-Pro Suite. Note Before installation, if you are using Personal Firewall software, disable it. After the installation, restart your Personal Firewall sofware. 13 Put the supplied CD-ROM into your CD-ROM drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language.
Installing the Driver & Software 17 After reading and accepting the Presto!® ® PageManager License Agreement, click Yes. Windows® Note • If the machine is configured for your network, choose the machine from the list, and then click Next. This window will not appear if there is only one machine connected on the network, it will be chosen automatically.
STEP 2 Installing the Driver & Software Note For Windows Vista™, when this screen appears, click the check box and click Install to complete the installation properly. Windows® Installing FaceFilter Studio FaceFilter Studio is an easy-to-use borderless photo printing application. FaceFilter Studio also lets you edit your photo data and add photo effects such as red eye reduction or skin tone enhancement.
Installing the Driver & Software 4 Macintosh® For USB Interface Users (For Mac OS® X 10.2.4 or greater) Important 3 Make sure that you have finished the instructions from STEP 1 Setting Up the Machine on pages 5 through 15. Carefully guide the USB cable into the trench as shown below, following the trench around and toward the back of the machine. Then, connect the cable to your Macintosh®.
STEP 2 6 Installing the Driver & Software Put the supplied CD-ROM into your CD-ROM drive. Macintosh® 11 For Mac OS® X 10.2.4 to 10.2.8 users: Click Add. 12 Choose USB. 7 13 Choose MFC-XXXX (where XXXX is your Choose Local Connection, and then click Next. Follow the on-screen instructions. model name), and then click Add. Macintosh® USB 8 Double-click the Start Here OSX icon to install. 14 Click Print Center, then Quit Print Center.
Installing the Driver & Software 5 Macintosh® For Wired Network Interface Users (For Mac OS® X 10.2.4 or greater) Important 3 Make sure that you have finished the instructions from STEP 1 Setting Up the Machine on pages 5 through 15. Carefully guide the network cable to the trench as shown below, following the trench around and toward the back of the machine. Then, connect the cable to your network. Note • For Mac OS® X 10.2.0 to 10.2.3 users, upgrade to Mac OS® X 10.2.4 or greater.
STEP 2 Installing the Driver & Software 9 Improper Setup If you have previously set up your machine for a wireless network and then want to set it up on a wired network, you should check that the machine’s Network I/F is Wired LAN. The wireless network interface will become inactive with this setting. On your machine, press Menu. Press a or b to choose LAN and press OK. Press a or b to choose Network I/F and press OK. Press a or b to choose Wired LAN and press OK. Press Stop/Exit.
Installing the Driver & Software Macintosh® For Mac OS® X 10.3.x or greater users: The MFL-Pro Suite, Brother printer driver, scanner driver and Brother ControlCenter2 have been installed and the installation is now complete. 11 For Mac OS® X 10.2.4 to 10.2.8 users: Click Add. 12 Make the selection shown below. 13 Choose MFC-XXXX (where XXXX is your Macintosh® Wired Network model name), and then click Add. 14 Click Print Center, then Quit Print Center.
STEP 2 6 Installing the Driver & Software Macintosh® For Wireless Network Interface Users (For Mac OS® X 10.2.4 or greater) in infrastructure mode Connecting your wireless machine and wireless network together and installing the printer driver in infrastructure mode First you must configure the wireless network settings of your machine to communicate with your network access point (router).
Installing the Driver & Software Macintosh® Confirm your network environment The setup process will be different depending on your network environment. Installation using SecureEasySetup™ or AOSS™ If your wireless access point (A) supports SecureEasySetup™ or AOSS™, you do not need to use a computer to configure the machine. The access point (router) and your machine can automatically negotiate using the SecureEasySetup™ or AOSS™ procedure. For instructions, go to page 42.
STEP 2 Installing the Driver & Software Macintosh® Using the SecureEasySetup™ or AOSS™ software to configure your machine for a wireless network Note Important Make sure that you have finished the instructions from STEP 1 Setting Up the Machine on pages 5 through 15. The SecureEasySetup™ or AOSS™ software allows you to configure the wireless network easier than configuring it manually. By pushing a button on the wireless router or access point, you can complete setup and secure the wireless network.
Installing the Driver & Software Macintosh® Note If you encounter a problem during setup, temporarily place your machine closer to the wireless access point, and go back to step 2. Macintosh® Wireless Network Wireless setup is now complete. To install MFL-Pro Suite, continue to step 11 on page 46.
STEP 2 Installing the Driver & Software Macintosh® Using the Setup Wizard from the control panel LAN menu for wireless network configuration Note Important Make sure that the machine is turned on by connecting the power cord. Make sure that you have finished the instructions from STEP 1 Setting Up the Machine on pages 5 through 15. Improper Setup 1 Write down the wireless network settings of your access point or wireless router.
Installing the Driver & Software Enter the SSID you wrote down in step 1 using the dial pad to choose each letter or number. You can use the and keys to move the cursor left and right. For example, to enter the letter a, press the 2 key on the dial pad once. To enter the number 3, press the 3 key on the dial pad seven times. The letters appear in this order: lower case, upper case and then numbers. (For more information, see Entering Text for Wireless Settings on page 51.
STEP 2 Installing the Driver & Software Note • For Mac OS® X 10.2.0 to 10.2.3 users, upgrade to Mac OS® X 10.2.4 or greater. (For the latest information for Mac OS® X, visit http://solutions.brother.com) • Make sure there are no memory cards or a USB Flash memory drive inserted into the media drives or USB direct interface at the front of the machine. Macintosh® 16 The Brother software will search for the Brother device. During this time the following screen will appear.
Installing the Driver & Software 17 When this screen appears, click OK. Macintosh® The MFL-Pro Suite, Brother printer driver, scanner driver and Brother ControlCenter2 have been installed and the installation is now complete. For Mac OS® X 10.3.x or greater users: The MFL-Pro Suite, Brother printer driver, scanner driver and Brother ControlCenter2 have been installed and the installation is now complete. 18 For Mac OS® X 10.2.4 to 10.2.8 users: Click Add. 19 Make the selection shown below.
For Network Users 1 1 BRAdmin Light utility (For Windows® users) BRAdmin Light is a utility for initial setup of Brother network connected devices. It also can search for Brother products on your network, view the status and configure basic network settings, such as IP address. For more information on BRAdmin Light, visit us at http://solutions.brother.com.
For Network Users 2 BRAdmin Light utility (For Mac OS® X users) BRAdmin Light is a utility for initial setup of Brother network connected devices. It also can search for Brother products on your network, view the status and configure basic network settings, such as IP address from a computer running Mac OS® X 10.2.4 or greater. The BRAdmin Light software will be installed automatically when you install the printer driver.
For Network Users 3 Restoring the network settings to factory default To restore all network settings of the internal Print/Scan server to factory default, please follow the steps below. 1 2 3 4 5 6 7 50 Make sure the machine is not operating, then disconnect all the cables from the machine (except power cable). Press Menu. Press a or b to choose LAN. Press OK. Press a or b to choose Factory Reset. Press OK. Press 1 to choose Yes. Press 1 to choose Yes.
For Network Users Entering Text for Wireless Settings 4 When you are setting certain menu selections, you may need to enter text into the machine. Most number keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters. By pressing the proper number key repeatedly, you can access the character you want.
Consumables 1 1 Replacement consumables When the time comes to replace ink cartridges, an error message will be indicated on the LCD. For more information about the ink cartridges for your machine, visit http://solutions.brother.com or contact your local Brother re-seller. Ink cartridge Black Yellow Cyan Magenta LC960BK LC960Y LC960C LC960M What is Innobella™? Innobella™ is a range of genuine consumables offered by Brother.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and/or other countries. Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries.
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