USER’S GUIDE MFC-6890CDW Version 0 USA/CAN
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-6890CDW Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
Brother numbers IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product.
Ordering accessories and supplies For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.) Note In Canada only Visa and MasterCard are accepted.
Notice - Disclaimer of Warranties (USA and Canada) BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE.
Brother® Two-Year Limited Warranty and Replacement Service (USA Only) Who is covered: This limited warranty (“warranty”) is given only to the original end-user/retail purchaser (referred to in this warranty as “Original Purchaser”) of the accompanying product, consumables and accessories (collectively referred to in this warranty as “this Product”).
Brother® Two-Year Limited Warranty and Replacement Service (USA Only) discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer's specifications for new product/parts.
BROTHER MULTIFUNCTION CENTER / FAX MACHINE LIMITED WARRANTY (Canada only) Pursuant to the limited warranty of 2 years from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centres, will repair or replace (at Brother's sole discretion) this MFC/Fax machine free of charge if defective in material or workmanship. This warranty applies only to products purchased and used in Canada.
Table of Contents Section I 1 General General Information 2 Using the documentation ....................................................................................... 2 Symbols and conventions used in the documentation .................................... 2 Accessing the Software User’s Guide and Network User’s Guide ........................2 Viewing Documentation...................................................................................2 Accessing Brother Support (For Windows®) ...........
LCD screen..........................................................................................................32 LCD Contrast .................................................................................................32 Setting the backlight brightness.....................................................................32 Setting the Dim Timer for the backlight ........................................................33 4 Security features 34 Secure Function Lock .............................
6 Receiving a Fax 49 Receive modes ....................................................................................................49 Choose the correct Receive Mode ................................................................49 Using receive modes ...........................................................................................51 Fax only .........................................................................................................51 Fax/Tel..................................
7 Telephone Services and External devices 67 Voice operations ..................................................................................................67 Tone or Pulse (Canada only).........................................................................67 Fax/Tel mode when the power key is on .......................................................67 Fax/Tel mode when the power key is off .......................................................67 Telephone services................................
10 Polling 92 Polling overview................................................................................................... 92 Polling receive .....................................................................................................92 Setup to receive polling .................................................................................92 Sequential polling (Black & White only) .........................................................92 Canceling a Sequential Polling Job ............
Section IV Walk-up Photo Printing 12 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive 110 PhotoCapture Center® Operations ....................................................................110 Printing from a memory card or USB Flash memory drive without a PC.....110 Scanning to a memory card or USB Flash memory drive without a PC ......110 Using PhotoCapture Center® from your computer ......................................
Section V Software 14 Software and Network features 132 Section VI Appendixes A Safety and Legal 134 Choosing a location ...........................................................................................134 To use the machine safely.................................................................................135 Important safety instructions........................................................................
C Menu and Features 177 On-screen programming....................................................................................177 Menu table ...................................................................................................177 Memory storage...........................................................................................177 Mode and menu keys ........................................................................................177 Menu table ...............................
Section I General General Information Loading paper and documents General setup Security features I 2 10 27 34
1 General Information Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Bold typeface identifies specific keys on the machine’s control panel. Italics Italicized typeface emphasizes an important point or refers you to a related topic.
General Information c If the language screen appears, click your language. The CD-ROM main menu will appear. How to find Scanning instructions 1 There are several ways you can scan documents.
Chapter 1 Viewing Documentation (For Macintosh®) a How to find Scanning instructions 1 Turn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. 1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide Scanning (For Mac OS® X 10.2.4 or greater) ControlCenter2 (For Mac OS® X 10.2.4 or greater) Network Scanning (For Mac OS® X 10.2.
General Information Accessing Brother Support (For Windows®) To visit our web site for original/genuine Brother Supplies (http://www.brother.com/original/), click Supplies Information. 1 You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers in Brother numbers on page i and on the Brother CD-ROM. 1 To access the Brother CreativeCenter (http://www.brother.
Chapter 1 Control panel overview 1 8 7 Mem. 01.27.2009 06:11 New Fax Fa 01 Prev History 1 1 2 6 Fax and telephone keys: Duplex Copy Press this key to copy on both sides of the paper. Hook Press before dialing if you want to make sure a fax machine will answer, and then press Black Start or Color Start. Also, press this key after picking up the handset of an external telephone during the F/T pseudo/double-ring. Redial/Pause Redials the last 30 numbers called.
General Information 7 6 Mem. 01.27.20099 1 5 TAD 06:111 New Fax Fax 01 Preview y 01 MENU Phone Book 3 5 6 4 On/Off You can turn the machine on or off. The On/Off key can be customized by changing the Power Off setting. Stop/Exit Stops an operation or exits from a menu. 7 LCD (liquid crystal display) This is a Touchscreen LCD. You can access the menus and options by pressing buttons displayed on the screen. Also, you can adjust the angle of the display by lifting it.
Chapter 1 LCD screen 1 The LCD shows the current machine status when the machine is idle. 11 2 3 1 TAD Mem. 01.27.2009 06:11 New Fax Fax 01 Preview History 10 1 4 MENU 01 Phone Book 9 87 6 5 Wireless Status A four level indicator shows the current wireless signal strength if you are using a wireless connection. 0 Max 2 Memory Status Lets you see the available memory in the machine. 3 Current Receive Mode Lets you see the current receive mode.
General Information Basic Operations To operate the Touchscreen use your finger to press the MENU or option button directly on the LCD screen. To access more menus or options in a setting, press d c or a b to scroll through them. IMPORTANT 1 f Press 5 Mins. Sleep Mode 1 1 Min 2 Mins 3 Mins 5 Mins 10 Mins g Press Stop/Exit. DO NOT press the Touchscreen with a sharp object, such as a pen or stylus. It may damage the machine. The following steps show how to change a setting in the machine.
2 Loading paper and documents Loading paper and other print media 2 Note 2 Note • When you are using Legal, Ledger or A3 size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray. • For Tray #2, see Loading paper in paper tray #2 on page 13. • If the tray used for Fax mode is set to Auto Select you should open and close the scanner cover to reset the machine after refilling paper tray #1.
Loading paper and documents c With both hands, gently press and slide the paper side guides (1) and then the paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the mark for the paper size you are using. e Gently put the paper into the paper tray print side down and top edge in first. Check that the paper is flat in the tray.
Chapter 2 g Close the output paper tray cover. Check that the paper is flat in the tray and below the maximum paper mark (1). 1 h Note If you are finished using Ledger, Legal or A3 size paper and want to use a smaller paper size, take the paper out of the tray. Then shorten the tray by pressing the universal guide release button (1). Adjust the paper length guide (2) to fit the paper size you are going to use. Then put the paper into the tray. Slowly push the paper tray completely into the machine.
Loading paper and documents c Loading paper in paper tray #2 2 Note You can only use plain paper sizes Ledger, Letter, Legal, Executive, A3 or A4 in Tray #2. a b Pull the paper tray completely out of the machine. With both hands, gently press and slide the paper side guides (1) and then the paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the mark for the paper size you are using.
Chapter 2 e Note If you are using Ledger, Legal or A3 size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray. Gently put the paper into the paper tray print side down and top edge in first. Check that the paper is flat in the tray and below the maximum paper mark (1). 1 1 f d Fan the stack of paper well to avoid paper jams and misfeeds. Gently adjust the paper side guides with both hands to fit the paper stack.
Loading paper and documents g Put on the paper tray cover. j Pull tray #1 out of the machine. Press and hold the universal guide release button (1) as you slide out the front of the paper tray. 2 h Slowly push the paper tray back into the machine. 1 1 i Do one of the following: If you are using Ledger, Legal or A3 size paper, go to step j. k Open the paper tray cover and adjust the paper length guide (1) for the paper. If you are using Letter size paper, go to step l.
Chapter 2 l Close the paper tray cover and slowly push the paper tray into the machine. Pull out the paper support (1) until it clicks and unfold the paper support flap (2). Loading envelopes and post cards About envelopes 2 Use envelopes that weigh from 20 to 25 lb (80 to 95 g/m2). 2 1 Some envelopes need margin settings to be set in the application. Make sure you do a test print first before printing many envelopes.
Loading paper and documents Loading envelopes and post cards in tray #1 To print on envelopes and post cards you must use Tray #1. a Before loading, press the corners and sides of envelopes or post cards to make them as flat as possible. b 2 Put envelopes or post cards in the paper tray with the address side down and the leading edge in first as shown in the illustration. We recommend you load one extra envelope or post card.
Chapter 2 If you have problems printing on envelopes with the flap on the short edge, try the following: a b Open the envelope flap. c Adjust the size and margin in your application. Make sure the flap is to the back edge of the envelope when printing. Removing small printouts from the machine When the machine ejects small paper onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.
Loading paper and documents Printable area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can print in the shaded areas of cut sheet paper only when the Borderless print feature is available and turned on. (See Printing for Windows® or Printing and Faxing for Macintosh® in the Software User's Guide on the CD-ROM.
Chapter 2 Acceptable paper and other print media The print quality can be affected by the type of paper you use in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various paper types before buying large quantities. For best results, use Brother paper.
Loading paper and documents Handling and using print media Paper capacity of the output paper tray cover 2 2 Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. Avoid touching the shiny (coated) side of photo paper. Load photo paper with the shiny side facing down. Up to 50 sheets of Letter, Legal or A4 20 lb (80 g/m2) paper.
Chapter 2 Choosing the right print media 2 Paper type and size for each operation Paper Type Cut Sheet Cards Envelopes Transparencies 22 Paper Size 2 Usage Fax Copy Photo Capture Printer Ledger 11 × 17 in. (279.4 × 431.8 mm) Yes Yes Yes Yes A3 11.7 × 16.5 in. (297 × 420 mm) Yes Yes Yes Yes Letter 8 1/2 × 11 in. (215.9 × 279.4 mm) Yes Yes Yes Yes A4 8.3 × 11.7 in. (210 × 297 mm) Yes Yes Yes Yes Legal 8 1/2 × 14 in. (215.9 × 355.
Loading paper and documents Paper weight, thickness and capacity 2 Paper Type Weight Thickness No. of sheets Cut Sheet Plain Paper 17 to 32 lb (64 to 120 g/m2) 3 to 6 mil (0.08 to 0.15 mm) 100 1 (Tray #2) Plain Paper 17 to 32 lb (64 to 105 g/m2) 3 to 6 mil (0.08 to 0.15 mm) 250 2 Inkjet Paper 17 to 53 lb (64 to 200 g/m2) 3 to 10 mil (0.08 to 0.25 mm) 20 Glossy Paper Up to 58 lb (Up to 220 g/m2) Up to 10 mil (Up to 0.
Chapter 2 Loading documents How to load documents IMPORTANT You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF • DO NOT pull on the document while it is feeding. 2 The ADF can hold up to 50 pages and feeds each sheet individually. Use standard 20 lb (80 g/m2) paper and always fan the pages before putting them in the ADF.
Loading paper and documents d How to load documents Place your document, face up, top edge first in the ADF until the LCD screen shows ADF Ready and you feel it touch the feed roller. 2 Note To use the scanner glass, the ADF must be empty. Note Insert Letter and A4 documents short-edge first. a b Lift the document cover. c Close the document cover. Using the document guidelines on the left and top, place the document face down in the upper left corner of the scanner glass.
Chapter 2 Scannable area 2 The scannable area depends on the settings in the application you are using. The figures below show the unscannable area. 3 4 1 2 Usage Document Size Top (1) Left (3) Bottom (2) Right (4) Fax Ledger 0.12 in. (3 mm) 0.15 in. (3.7 mm) A3 0.12 in. (3 mm) 0.18 in. (4.5 mm) Letter 0.12 in. (3 mm) 0.16 in. (4 mm) A4 0.12 in. (3 mm) (Scanner Glass) 0.12 in. (3 mm) (ADF) 0.04 in. (1 mm) Legal 0.12 in. (3 mm) 0.16 in. (4 mm) Copy All paper sizes 0.12 in.
3 General setup On/Off key 3 You can turn the machine on and off by pressing the On/Off key. • If you press the On/Off key while the machine is in use it will stop the current operation and go into the Off mode. • If you have connected an external telephone or TAD, it is always available. a a 3 Press and hold down the On/Off key until the LCD shows Shutting Down. The LCD will stay on for a few seconds before going off.
Chapter 3 Mode Timer The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and Photo Capture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last. 3 Paper settings Paper Size and Type 3 3 When you load a different size of paper in Tray #1 or Tray #2, you will need to change the paper size setting in the machine at the same time.
General setup Tray use in Fax mode IMPORTANT The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams. 3 You can change the default tray the machine will use for printing received faxes. Auto Select will allow your machine to take paper from Tray #1 first, or from Tray #2 if: 3 Tray #1 is out of paper.
Chapter 3 Secure Paper Feed mode for Ledger size Short Grain Paper Volume Settings 3 3 If your printed pages have smudge problems when using Ledger paper, your paper may be short grain paper. Choose LGR - Short Grain and set it to On to avoid this problem. a b c d e f g Ring Volume You can choose a range of ring volume levels, from High to Off. The machine will keep your new default setting until you change it. Press MENU.
General setup Speaker Volume You can choose a range of speaker volume levels, from High to Off. a b c d e f g h Press MENU. Press a or b to display General Setup. Press General Setup. Press a or b to display Volume. Press Volume. Press Speaker. Press Low, Med, High or Off. Press Stop/Exit. You can also adjust the speaker volume by pressing Hook. The setting will stay until you change it. a b c d e Press Hook on the control panel. Press d or c on the LCD to display the Volume button.
Chapter 3 Sleep Mode You can choose how long the machine must be idle (from 1 to 60 minutes) before it goes into sleep mode. The timer will restart if any operation is carried out on the machine. a b c d e f g Press MENU. Press a or b to display General Setup. Press General Setup. Press a or b to display Sleep Mode. Press Sleep Mode. Press 1 Min, 2 Mins, 3 Mins, 5 Mins, 10 Mins, 30 Mins or 60 Mins, which is the length of time the machine is idle before entering sleep mode. Press Stop/Exit.
General setup Setting the Dim Timer for the backlight 3 You can set how long the LCD backlight stays on after you go back to the Ready screen. a b Press MENU. 3 Press a or b to display General Setup. c d e f g Press General Setup. h Press Stop/Exit. Press a or b to display LCD Settings. Press LCD Settings. Press Dim Timer. Press 10 Secs, 20 Secs, 30 Secs or Off.
4 Security features Secure Function Lock Secure Function Lock lets you restrict public access to certain machine functions (Fax, Copy, Scan, Print 1 and PCC). This feature also prevents users from changing the default settings of the machine by limiting access to the menu settings. Before using the security features you must first enter an administrator password. Access to restricted operations can be enabled by creating a restricted user. Restricted users must enter a user password to use the machine.
Security features Changing the password a b c d e f g 4 Press a or b to display General Setup. Press General Setup. Press a or b to display Function Lock. Press Set Password. Enter the registered four-digit password using the buttons on the LCD. Press OK. When the LCD shows Verify:, re-enter the new password using the buttons on the LCD. Press OK. You can set up one Public user. Public users do not need to enter a password. Press Public.
Chapter 4 Setting up and changing restricted users Setting up restricted users n Note 4 4 Press Stop/Exit. You cannot use the same password as another user’s password. You can set up users with restrictions and a password. You can set up to 20 individual users with restrictions and a password. Changing user name, password or settings for restricted users a b a b Press MENU. c d Press General Setup. e f g Press Function Lock.
Security features m n o To change the restrictions for this user, press Enable or Disable for each operation, as follows: Press Fax Tx. Then press Enable or Disable. After you have set Fax Tx, repeat these steps for Fax Rx, Copy(Color), Copy(B&W) and Scan. c d e f g n Press Stop/Exit. 4 Note Press Stop/Exit. 4 You can reset restricted users one at a time. a b Press and repeat h to l if you want to reset more users.
Chapter 4 Switching users 4 This setting allows a restricted user to log on the machine when Secure Function Lock is turned on. a b c d You can reset all settings and passwords for the Public user and all restricted users. On the machine’s panel, hold down Shift as you press l. Or, on the LCD, press User: Public or User: xxxxx (where xxxxx is the user’s name). Then press Change User. a b Press MENU. c d Press General Setup. e f g Press Function Lock. h i Press Yes to reset.
Section II Fax Sending a Fax Receiving a Fax Telephone Services and External devices Dialing and storing numbers Printing Reports Polling II 40 49 67 79 90 92
5 Sending a Fax Entering Fax mode When the machine is idle, the time appears on the LCD. When you want to send a fax, or change fax send or receive settings, press the (Fax) key to illuminate it in blue. 5 5 Faxing from the ADF a Press b Place the document face up in the ADF. (See Using the ADF on page 24.) c Enter the fax number using the dial pad. You can also enter the fax number on the LCD by pressing Phone Book and Send a fax, or you can press a One Touch key on the machine’s control panel.
Sending a Fax Faxing from the scanner glass 5 e You can use the scanner glass to fax pages of a book one at a time. The document can be up to Ledger size. To send a single page, press No (or press Black Start again). The machine starts sending the document. You cannot send color faxes with multiple pages. To send more than one page, press Yes and go to step f. Note • Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document.
Chapter 5 Color fax transmission 5 Button Your machine can send a color fax to machines that support this feature. Description Enlarge the fax. Reduce the fax. Color faxes cannot be stored in the memory. When you send a color fax, the machine will send it in real time (even if Real Time TX is set to Off). or Scroll vertically. or Scroll horizontally. Rotate the fax clockwise. How to preview an outgoing fax You can preview a fax message before you send it.
Sending a Fax Broadcasting (Black & White only) Note 5 Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, One Touch, Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed. a Press b c d e Load your document. (Fax). • If you did not use up any of the numbers for Groups, you can ‘broadcast’ faxes to as many as 256 different numbers.
Chapter 5 Canceling a Broadcast in progress a b 5 Press Stop/Exit. Do one of the following: To cancel the entire broadcast, press Entire Broadcast. Go to step c. To cancel the current job, press the button that displays the number being dialed. Go to step d. To exit without canceling, press Stop/Exit. c d When the LCD asks if you want to cancel the entire broadcast, do one of the following: Additional sending operations Sending faxes using multiple settings a Press (Fax).
Sending a Fax Contrast 5 Changing fax resolution If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses the suitable contrast for your document. Use Light when sending a light document. Use Dark when sending a dark document. The quality of a fax can be improved by changing the fax resolution. a Press b c d Press d or c to display Contrast. (Fax). Press Contrast. Press Auto, Light or Dark.
Chapter 5 Dual access (Black & White only) Note 5 You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory. Overseas Mode Note If the Out of Memory message appears while scanning a document, press Stop/Exit to cancel or Black Start to send the scanned pages.
Sending a Fax g Note Do one of the following: To cancel, press Yes. The number of pages you can scan into the memory depends on the amount of data that is printed on each page. If you want to cancel another job go to step f. To exit without canceling, press No. Delayed Batch Transmission (Black & White only) h 5 Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time.
Chapter 5 Restoring all fax settings to the factory settings e When you hear the fax tone, press Black Start or Color Start. Then press Send on the LCD. If you pressed Color Start go to step f. f If you picked up the handset of an external telephone, replace it. 5 You can restore all the fax settings you have changed to the factory settings. These settings will stay until you change them again. a Press b Press d or c to display Factory Reset. c d e Press Factory Reset.
6 Receiving a Fax 6 Receive modes 6 Choose the correct Receive Mode 6 The correct Receive mode is determined by the external devices and telephone subscriber services (Voice Mail, Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.
Chapter 6 To set the receive mode follow the instructions below: a b c d e f g 50 Press MENU. Press a or b to display Initial Setup. Press Initial Setup. Press a or b to display Receive Mode. Press Receive Mode. Press Fax Only, Fax/Tel, External TAD or Manual. Press Stop/Exit. The LCD will display the current receive mode.
Receiving a Fax Using receive modes 6 External TAD 6 External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be handled in one of the following ways: Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. (See Ring Delay on page 52.) Faxes will be automatically received. Fax only 6 Fax only mode will automatically answer every call as a fax call.
Chapter 6 Receive mode settings Ring Delay 6 6 The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine, keep the ring delay setting of 4 rings. (See Using external and extension telephones on page 77 and Easy Receive on page 53.) a b c d e f g h i Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Setup Receive.
Receiving a Fax Easy Receive If Easy Receive is On: 6 Printing a reduced incoming fax 6 If you are at the machine and answer a call first by lifting a handset, then press Black Start or Color Start, and then press Receive to receive. If you answered at an extension telephone press l 5 1. (See Using external and extension telephones on page 77.
Chapter 6 Setting the Receiving Priority 6 When a Ledger Color fax is sent to your machine, your machine will receive either a Ledger black & white fax or a Letter Color fax depending on the Receiving Priority setting. If your receiving priority is B&W(Max.LGR), you will receive a Ledger black & white fax. If your receiving priority is Color(Max.LTR), you will receive a Letter Color fax. Note The default setting is B&W(Max.
Receiving a Fax Receiving a fax at the end of a conversation g 6 Ask the other party to place the document in their machine and to press the Start or Send key. b When you hear the other machine's CNG tones (slowly repeating beeps), press Black Start or Color Start. c d 6 As soon as the paper tray becomes empty during fax reception, the screen will display No Paper Fed, asking you to put paper in the paper tray. (See Loading paper and other print media on page 10.
Chapter 6 Memory Receive (Black & White only) i To forward faxes to another machine, enter the forwarding number (up to 20 digits) using the buttons on the LCD. 6 You can only use one Memory Receive operation at a time: Press OK. Fax Forwarding To forward faxes to an E-mail Paging address, press , enter the E-mail address and press OK. (See Entering Text on page 205.) Fax Storage PC Fax Receive Off j You can change your selection at any time.
Receiving a Fax Paging 6 j If you are programming your cell phone number and do not need to enter a PIN, press OK. When you choose Paging, your machine dials the cell phone or pager number. This activates your cell phone or pager so you will know that you have a fax message in the memory. If your pager needs a PIN, enter the PIN, press #, press Pause, and then enter your fax number followed by # #.
Chapter 6 Fax Storage 6 PC Fax Receive If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. If you have set Fax Storage, a backup copy will automatically be printed at the machine.
Receiving a Fax l Press Stop/Exit. Note • PC Fax Receive is not supported in the Mac OS®. • Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see PC-FAX receiving in the Software User’s Guide on the CD-ROM.) • If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your faxes to your PC.
Chapter 6 Turning off Memory Receive Operations a b c d 6 Press MENU. Press a or b to display Fax. Changing Memory Receive Operations If received faxes remain in your machine’s memory when you change the Memory Receive Operations, the LCD will ask you one of the following questions: Press Fax. Erase All Fax? Press a or b to display Setup Receive. Print All Fax? e f Press Setup Receive. g h i Press Memory Receive. Press a or b to display Memory Receive. Press Off. Press Stop/Exit.
Receiving a Fax Fax Preview (Black & White only) Using Fax Preview 6 How to preview a received fax 6 You can view received faxes on the LCD by pressing the Fax Preview button on the LCD. When the machine is in Ready mode, a popup message will appear on the LCD to alert you of new faxes. Setting Fax Preview a b c d 6 Press a or b to display Fax. Press Fax. Press a or b to display Setup Receive. Press Setup Receive. j Press Stop/Exit.
Chapter 6 When the fax is displayed, press More. The buttons will appear on the LCD and you can perform the operations shown below. Button Description Enlarge the fax. How to print a fax a b c d Reduce the fax. or Scroll vertically. or Scroll horizontally. Rotate the fax clockwise. Delete the fax. e f Press Print All Pages to print the whole message. Press Stop/Exit. (Print). Do one of the following: Press Print From Current to print the displayed page to the last page. Print the fax.
Receiving a Fax Turning off Fax Preview a b c d e Press Fax Preview. Press More. Press Turn Off Fax Preview. Press Yes to confirm. If there are faxes stored in the memory, do one of the following: To turn off Fax Preview without printing your stored faxes, press Continue. Press Yes to confirm your faxes will be deleted. If you want to print all the stored faxes, press Print all faxes. If you do not wish to turn off Fax Preview, press Cancel. Press Stop/Exit.
Chapter 6 Using your Remote Access Code a Dial your fax number from a touch tone telephone or another fax machine. b When your machine answers, enter your remote access code (3 digits followed by ) at once. c The machine signals if it has received messages: 1 long beep — Fax messages No beeps — No messages d When the machine gives two short beeps, enter a command. The machine will hang up if you wait longer than 30 seconds to enter a command.
Receiving a Fax Remote Fax commands 6 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands 95 Change the Fax Forwarding, Paging or Fax Storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages. 2 Fax Forwarding One long beep means the change is accepted.
Chapter 6 Retrieving fax messages You can call your machine from any touch tone telephone and have your fax messages sent to a machine. Before you use this feature, you have to turn on Fax Storage. 6 Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine. a Dial your fax number. a Dial your fax number. b When your machine answers, enter your remote access code (3 digits followed by ) at once.
7 Telephone Services and External devices Voice operations 7 Voice calls can be made either with an external telephone, by dialing manually, or by using Quick Dial numbers. Tone or Pulse (Canada only) b 7 You can change the default setting of the On/Off key to Fax Receive:On so that you can receive faxes when the power key is off. (See Power Off setting on page 27.) Fax/Tel mode will work in the following way.
Chapter 7 Telephone services 7 Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer. Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, answering services, alarm systems or other custom features on one telephone line may create problems with the operation of your machine. If you have Voice Mail on your telephone line, please read the following carefully.
Telephone Services and External devices Distinctive Ring 7 Distinctive Ring is a function of your Brother machine that allows a person with one line to receive fax and voice calls through two different phone numbers on that one line. Brother uses the term “Distinctive Ring”, but telephone companies market the service under a variety of names, such as Smart Ring, Ring Master or Ident-a-Ring.
Chapter 7 Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother machine. Register the one your telephone company gives you. Ring Pattern Rings 1 long-long 2 short-long-short 3 short-short-long 4 very long (normal pattern) Note Ring Pattern #1 is often called Short-Short and is the most commonly used.
Telephone Services and External devices Turning off Distinctive Ring a b c d e f g h i Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Miscellaneous. Press Miscellaneous. Press a or b to display Distinctive. Press Distinctive. Press Off. Press Stop/Exit. Note If you turn off Distinctive Ring, the machine will stay in Manual receive mode. You will need to set the Receive Mode again. (See Choose the correct Receive Mode on page 49.
Chapter 7 Setting up your area code (USA only) When returning calls from the caller ID history your machine will automatically dial “1” plus the area code for all calls. If your local dialing plan requires that the “1” not be used for calls within your area code enter your area code in this setting. With the area code setting, calls returned from the caller ID history to your area code will be dialed using 10 digits (area code + 7-digit number).
Telephone Services and External devices • If You Do Not Subscribe to Distinctive Ring Service: You must plug your TAD into the EXT. jack of your machine. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the telephone line. (See the illustration below.) • Before you connect the external TAD, remove the protective cap (2) from the EXT. jack on the machine. Connections 7 The external TAD must be plugged into the jack labeled EXT.
Chapter 7 Recording outgoing message (OGM) on an external TAD Special line considerations 7 Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. a b c Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.) Limit your speaking to 20 seconds.
Telephone Services and External devices Converting telephone wall outlets 7 There are three ways to convert to an RJ11 jack. The first two ways may require help from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or you can have an RJ11 wall outlet installed and slave or jump one of the telephone numbers to it. The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet.
Chapter 7 Multi-line connections (PBX) We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls. If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual.
Telephone Services and External devices Using external and extension telephones Using extension telephones 7 7 If you answer a fax call at an extension telephone, you can make your machine receive the fax by pressing the Fax Receive Code l 5 1. Using a Non-Brother cordless external telephone If your non-Brother cordless telephone is connected to the EXT. jack of the machine and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay.
Chapter 7 Changing the remote codes 7 The preset Fax Receive Code is l 5 1. The preset Telephone Answer Code is # 5 1. If you want to, you can replace them with your own codes. a b c d Press MENU. e f g h i Press Setup Receive. Press a or b to display Fax. Press Fax. Press a or b to display Setup Receive. Press a or b to display Remote Codes. Press Remote Codes. Press On (or Off). Do one of the following. If you want to change the Fax Receive Code, enter the new code. Press OK. Go to step j.
8 Dialing and storing numbers How to Dial Manual dialing 8 Speed Dialing 8 a Press Phone Book. b Press the number you want to call. You can also display the numbers in alphabetical order by pressing on LCD. c To send a fax, press Send a fax and go to step d. The machine dials the telephone number. d Press Black Start or Color Start. The machine scans and sends the fax. 8 Press all of the digits of the fax or telephone number using the dial pad.
Chapter 8 Fax Redial 8 d To send a fax, press Send a fax. If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Black Start or Color Start to try again. If you want to make a second call to a number you recently dialed, you can press Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List. Press Black Start or Color Start. If you want to store the number, press More and then press Add to Speed Dial or Add to One Touch Dial.
Dialing and storing numbers e Do one of the following: To send a fax, press Send a fax. Press Black Start or Color Start. If you want to store the number, press More and then press Add to Speed Dial or Add to One Touch Dial. (See Storing One Touch numbers from the Caller ID history on page 83 and Storing Speed Dial numbers from the Caller ID history on page 85.) If you want to delete the number from the Caller ID history list, press More and then press Delete. Press Yes to confirm.
Chapter 8 b f Do one of the following: Enter the name (up to 16 characters) using the buttons on the LCD. To accept the displayed next available One Touch location, press OK. Press OK. (To help you enter letters, see Entering Text on page 205.) To enter a different One Touch location, press a number using the buttons on the LCD. To store the number without a name, press OK. c Press OK. Enter the fax or telephone number (up to 20 digits) using the buttons on the LCD. Press OK.
Dialing and storing numbers Storing One Touch numbers from the Caller ID history If you have the Caller ID subscriber service from your telephone company you can also store One Touch numbers from incoming calls in the Caller ID History. (See Caller ID on page 71.) a b c d e f g Press History. Press Caller ID hist. tab. Press a or b to display the number you want to store. Press the number you want to store. Press More. Press Add to One Touch Dial.
Chapter 8 f Do one of the following: Enter the second fax or telephone number (Fax/Tel2:) using the buttons on the LCD (up to 20 digits). Press OK. If you do not want to store a second number, press OK. g To choose where the number will be stored, do one of the following: To accept the displayed next available Speed Dial location, press OK. To enter a different Speed Dial location, press a 2-digit number using the buttons on the LCD.
Dialing and storing numbers i To choose where the number will be stored, do one of the following: To accept the displayed next available Speed Dial location, press OK. To enter a different Speed Dial location, press a 2-digit number using the buttons on the LCD. Press OK. Note • Speed Dial locations begin with # (for example, # 0 2). • If the 2-digit Speed Dial location you choose is already taken, the OK button on the LCD will not work. Choose a different location.
Chapter 8 j To choose where the number will be stored, do one of the following: To accept the displayed next available Speed Dial location, press OK. To enter a different Speed Dial location, press a 2-digit number using the buttons on the LCD. Press OK. Note • Speed Dial locations begin with # (for example, # 0 2). Changing or Deleting One Touch or Speed Dial names or numbers You can change or delete a One Touch or Speed Dial name or number that has already been stored. a b c l Press Phone Book.
Dialing and storing numbers g Do one of the following: If you chose Name:, enter the name (up to 16 characters) using the buttons on the LCD. (See Entering Text on page 205.) Press OK. If you chose Fax/Tel1: or Fax/Tel2:, enter the new number (up to 20 digits) using the buttons on the LCD. Press OK. Note How to change the stored name or number: If you want to change a character, press d or c to position the cursor under the character you want to change, and then press . Re-enter the character.
Chapter 8 h i j Add One Touch or Speed Dial numbers to the Group by pressing them to display a red checkmark. Press OK. If you want to list the numbers by alphabetical order, press . h i When the LCD displays the Group Name and numbers, press OK to confirm. a b c d Press Phone Book. e f g Press the Group. To store another Group for broadcasting, repeat steps b to i. To finish storing Groups for broadcasting, press Stop/Exit.
Dialing and storing numbers Dialing Access codes and credit card numbers Note 8 Sometimes you may want to choose from several long distance carriers when you send a fax. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of longdistance carriers and credit card numbers as One Touch and Speed Dial numbers.
9 Printing Reports Fax reports 9 You need to set up the Transmission Verification Report and Journal Period using the MENU keys. Transmission Verification Report 9 You can use the Transmission Verification Report as proof that you sent a fax. This report lists the sender’s name or fax number, the time and date of transmission, duration of transmission, number of pages sent, and whether or not the transmission was successful.
Printing Reports Fax Journal (activity report) 9 You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following the steps in How to print a report on page 91. The factory setting is Every 50 Faxes. a b c d e f g Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Report Setting. Press Report Setting. Press Journal Period.
10 Polling Polling overview 10 10 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive 10 Polling receive lets you call another fax machine to receive a fax.
Polling Canceling a Sequential Polling Job a b 10 Press Stop/Exit. Do one of the following: To cancel the entire sequential polling job, press Entire Seq. Poll. Go to step c. To cancel the current job, press the button that displays the number being dialed. Go to step d. To exit without canceling, press Stop/Exit. c When the LCD asks if you want to cancel the entire sequential polling job, do one of the following: Press Yes to confirm. To exit without canceling, press No or Stop/Exit.
Chapter 10 94
Section III Copy Making copies III 96
11 Making copies How to copy 11 Skew Adjustment (See page 102.) 11 Book Copy (See page 103.) Entering Copy mode 11 Watermark Copy (See page 103.) Duplex Copy (See page 104.) When you want to make a copy, press (Copy) to illuminate it in blue. Favorite Settings (See page 106.) Press the option you want. Note • The default setting is Fax mode. You can change the amount of time that the machine stays in Copy mode after the last copy operation. (See Mode Timer on page 28.
Making copies Making multiple copies 11 Copy settings 11 You can make up to 99 copies in one print run. You can change the copy settings temporarily for the next copy. a Press b Load your document. (See Loading documents on page 24.) These settings are temporary, and the machine returns to its default settings 1 minute after copying, unless you have set the Mode Timer to 30 seconds or less. (See Mode Timer on page 28.) c d Enter the number of copies you want. (Copy).
Chapter 11 d e f g Press d or c to display Quality. 100% Press Quality. 198% 4"x6" i A4 186% 4"x6" i LTR Press Fast, Normal or Best. 130% LTR i LGR If you do not want to change additional settings, press Black Start or Color Start. 104% EXE i LTR 97% LTR i A4 93% A4 i LTR Enlarging or reducing the image copied 83% LGL i A4 78% LGL i LTR 11 You can choose an enlargement or reduction ratio. If you choose Fit to Page, your machine will adjust the size automatically to the paper size you set.
Making copies Making N in 1 copies or a poster (Page Layout) f 11 The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page. If you chose 2in1 or Poster (2 x 2)with Ledger or A3, go to step g to choose the paper size of your document. If you choose another setting, go to step h. The 1 to 2 feature copies one Ledger or A3 size page onto two Letter or A4 size pages. If you use this setting, use the scanner glass. You can also produce a poster.
Chapter 11 If you are copying from the ADF, insert the document face up in the direction shown below: Poster (2 x 2) You can make a poster size copy of a photograph. 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) Poster (3 x 3) You can make a poster size copy of a photograph.
Making copies Adjusting Brightness and Contrast Paper Options 11 11 Paper Type (Tray #1) Brightness 11 You can adjust the copy brightness to make copies darker or lighter. a Press b c d e f Load your document. g If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality. Note (Copy). If you want to change the Paper Type for Tray #2, see Paper Size and Type on page 28. Enter the number of copies you want.
Chapter 11 d e f g Skew Adjustment Press d or c to display Paper Size. Press Paper Size. If your copy is scanned skewed, your machine can correct the data automatically. This setting is only available when using the scanner glass and Enlarge/Reduce is set to 100%. Press Letter, Legal, A4, A5, 4"x6", A3 or Ledger. If you do not want to change additional settings, press Black Start or Color Start. Tray Select 11 You can change the tray that will be used for next copy only.
Making copies Book Copy 11 Book copy corrects dark borders and skew when copying from the scanner glass. Your machine can correct the data automatically or you can make specific corrections. a Press b c d e f Load your document. (Copy). Enter the number of copies you want. Press d or c to display Book Copy. Press Book Copy. Do one of the following: If you want to correct the data yourself, press On(Preview). Press Black Start or Color Start and go to step g.
Chapter 11 If you want to use a document as the watermark, press Scan. Place the document that you want to use for the watermark on the scanner glass and press Black Start or Color Start. The scanned data will be displayed on the LCD. If you want to adjust the degree of Transparency for your scanned data, press Transparency. Press d or c to adjust the degree, and then press OK.
Making copies Note • Fit to Page, Page Layout, Book Copy and Watermark Copy are not available with Duplex Copy. • You can only use plain paper sizes Letter, A4 or A5 • Make sure to use Tray#1 to make Duplex Copy. (See Tray use in Copy mode on page 29.) a Press Duplex Copy on the machine’s panel. b c Press On to turn on the duplex setting. d e f g h Press Portrait Long edge flip, Portrait Short edge flip, Landscape Long edge flip or Landscape Short edge flip.
Chapter 11 j Do one of the following: Place the next page on the scanner glass. Press Scan. Go to step k. After all the pages have been scanned, press Complete. k Press Black Start or Color Start. The machine starts scanning and printing the page. DO NOT touch the printed page until it is ejected the second time. The machine will print the first side and eject the paper and then pull the paper in to print the second side.
Making copies Retrieving your favorite setting 11 When you are ready to use one of your favorite set of settings, you can recall it. a Press b c Press Favorite. Press the favorite setting you want to retrieve. You will need to clear some jobs from the memory before you can continue. To free up extra memory, do the following: 11 After you stored your favorite setting, you can rename it. a Press b Press d or c to display Favorite Settings. c d e Press Favorite Settings.
Chapter 11 108
Section IV Walk-up Photo Printing IV PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive 110 Printing photos from a camera 127
12 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive PhotoCapture Center® Operations Printing from a memory card or USB Flash memory drive without a PC Using a memory card or USB Flash memory drive 12 CompactFlash® Memory Stick™ Memory Stick PRO™ SD, SDHC xD-Picture Card™ 0.87 in . (22 mm) or less 0.43 in . (11 mm) or less 12 You can access a memory card or USB Flash memory drive that is inserted in the front of the machine from your computer.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive The PhotoCapture Center® feature lets you print digital photos from your digital camera at high resolution to get photo quality printing. Memory cards or USB Flash memory drive folder structure Please be aware of the following: When printing an index or image, the PhotoCapture Center® will print all valid images, even if one or more images have been corrupted. Corrupted images will not be printed.
Chapter 12 Getting started Photo Capture key lights: 12 Firmly put a memory card or USB Flash memory drive into the proper slot. 1 2 3 4 5 1 USB Flash memory drive 2 CompactFlash® 3 SD, SDHC 4 Memory Stick™, Memory Stick PRO™ 5 xD-Picture Card™ IMPORTANT The USB direct interface supports only a USB Flash memory drive, a PictBridge compatible camera, or a digital camera that uses the USB mass storage standard. Any other USB devices are not supported.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Entering PhotoCapture mode 12 After you insert the memory card or USB Flash memory drive, press the (Photo Capture) key to illuminate it in blue. The LCD will display the PhotoCapture options. The LCD shows: PhotoCapture View Photos Enhance Photos Index Print Print Images View Photos a Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press (Photo Capture). b Press View Photos.
Chapter 12 f c After you have chosen all the photos, press OK. You now have the following options: Press Index Sheet and choose 6 Images/Line or 5 Images/Line. To add the Auto Correct effect to your chosen photos, press . (See page 115.) If you want to change the print settings, press Print Setting. (See page 118.) 6 Images/Line Print time for 5 Images/Line will be slower than 6 Images/Line, but the quality is better. If you do not want to change any settings, go to step g.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Printing Photos 12 Before you can print an individual image, you have to know the image number. a b c d e Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press (Photo Capture). Print the Index. (See Print Index (Thumbnails) on page 114.) Press Print Photos. Enter the image number that you want to print from the Index page (Thumbnails).
Chapter 12 Note • You have 7 ways to add effects to your photo. (Auto Correct) The machine decides the appropriate effect for your photo. • While the image is enlarged, you can move around the image with up ( ), down ( ), left ( ) and right ( ). • Press Cancel to return to the list of effects. g (Enhance Skin) Best used for adjusting portrait photographs. It adjusts human skin color. Press d or c to adjust the level of contrast. Press + or - to enlarge or reduce the frame size.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive DPOF printing 12 DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Panasonic Corporation and Sony Corporation) created this standard to make it easier to print images from a digital camera.
Chapter 12 PhotoCapture Center® print settings 12 You can change the print settings temporarily for the next printing. These settings are temporary, and the machine returns to its default settings 3 minutes after printing, unless you have set the Mode Timer to 2 minutes or less. (See Mode Timer on page 28.) Note You can save the print settings you use most often by setting them as the default. (See Setting your changes as the new default on page 123.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Menu Selections Options 1 Options 2 Page True2Life On/Off — 121 (Does not appear when Enhance Photos is chosen.) White Balance 0 Sharpness 0 Color Density 0 Cropping On/Off — 122 Borderless On/Off — 122 Print Date On/Off — 122 Yes — 123 — 123 (Does not appear when DPOF print is chosen) Set New Default No Factory Reset Yes No Print Quality a b c d e Press Print Setting.
Chapter 12 Paper and print size a b c d 12 Press Print Setting. Press a or b to display Paper Size. Press Paper Size. Press the paper size you are using, 4"x 6", 5"x 7", Letter, Ledger, A4 or A3. Do one of the following: If you chose Letter or A4, go to step e. If you chose another size of paper, go to step f. e Adjusting Brightness, Contrast and Color Brightness a b c d Press Print Setting. e If you do not want to change additional settings, press . Press Color Start to print.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Color Enhancement (True2Life®) 12 You can turn on the color enhancement (True2Life®) feature to print more vivid images. Printing time will be slower. a b c d Press Print Setting. Press a or b to display True2Life. Press True2Life. Do one of the following: If you want to customize the White Balance, Sharpness or Color Density, press On, and then go to step e. If you do not want to customize, press Off. Go to step h.
Chapter 12 Cropping 12 Borderless printing 12 If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped. This feature expands the printable area to the edges of the paper. Printing time will be slightly slower. The factory setting is On. If you want to print the whole image, turn this setting to Off. Press Print Setting. If you do not want to change additional a b c d Press Print Setting.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Setting your changes as the new default 12 You can save the print settings you use most often by setting them as the default settings. These settings will stay until you change them again. Scan to a memory card or USB Flash memory drive Entering Scan mode 12 a Press your new setting. Repeat this step for each setting you want to change. When you want to scan to a memory card or USB Flash memory drive, press (Scan).
Chapter 12 How to scan to a memory card or USB Flash memory drive e Quality Selectable File Format Color 150 dpi JPEG / PDF Color 300 dpi JPEG / PDF Color 600 dpi JPEG / PDF B/W 200x100 dpi TIFF / PDF B/W 200 dpi TIFF / PDF a To change the quality, press d or c to display Quality. Press Quality and choose Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200x100 dpi or B/W 200 dpi. 12 You can scan black & white and color documents into a memory card or USB Flash memory drive.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Glass Scan Size 12 To scan a Legal, Ledger, A3 or A4 size document, you need to change the Glass ScanSize setting. The default setting is Letter. a b c d Press Press Scan to Media. Press d or c to display Glass ScanSize. Press Letter, Legal, Ledger, A3 or A4. Note • You can save the setting you use most often by setting it as the default. (See Setting your changes as the new default on page 123.
Chapter 12 Understanding the Error Messages 12 Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center®, you can easily identify and troubleshoot any problems. Hub is Unusable. This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface. Media Error This message will appear if you put in a memory card that is either bad or not formatted, or when there is a problem with the media drive.
13 Printing photos from a camera Printing photos directly from a PictBridge camera 13 Setting your digital camera 13 13 Make sure your camera is in PictBridge mode. The following PictBridge settings may be available from the LCD of your PictBridge compatible camera. Depending on your camera some of these settings may not be available. Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera.
Chapter 13 Settings Options Paper Size 4"×6" Paper Type Glossy Paper Layout Borderless: On Print Quality Fine Color Enhancement Off Print Date Off When your camera does not have any menu selections, this setting is also used. The names and availability of each setting depends on the specification of your camera. Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings. Printing Images Turn on the camera.
Printing photos from a camera Printing photos directly from a digital camera (without PictBridge) Printing Images 13 Note 13 If your camera is using the USB Mass Storage standard, you can connect your camera in storage mode. This enables you to print photos from your camera. Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a (If you would like to print photos in PictBridge mode, see Printing photos directly from a PictBridge camera on page 127.
Chapter 13 Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory. Unusable Device This message will appear if you connect a camera that is not using the USB Mass Storage standard.
Section V Software Software and Network features V 132
14 Software and Network features The CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). These guides have easy to use links that, when clicked, will take you directly to a particular section. c 14 Click the heading you would like to view from the list at the left of the window.
Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary VI 134 147 177 206 221
A Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone wall jack and a standard AC power outlet. Choose a location where the temperature remains between 50°F and 95°F (10°C and 35°C). WARNING DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment, chemicals or water.
Safety and Legal To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. Note If there are faxes in the machine's memory, you need to print them or save them before you unplug the machine from the AC power outlet for more than 24 hours. (To print the faxes in memory, see Printing a fax from the memory on page 55.
DO NOT use flammable substances or any type of spray to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock. Unplug this product from the wall outlet before cleaning the inside of the machine. DO NOT use liquid or aerosol cleaners. Use a damp cloth for cleaning. If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the AC power outlet. Call Brother Customer Service. (See Brother numbers on page i.
Safety and Legal This product should be connected to an AC power source within the range indicated on the rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact a qualified electrician. Always make sure the plug is fully inserted. To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunication line cord. CAUTION DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury.
DO NOT put your hands in front of the machine under the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this may cause injury. DO NOT touch the area shaded in the illustration. Doing this may cause injury.
Safety and Legal When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or the Outer Back Cover. Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line and on the telephone line, or unplug the cords during a lightning storm.
Important safety instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 DO NOT use this product near water. 5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product. 6 Slots and openings in the cabinet and the back or bottom are provided for ventilation.
Safety and Legal 13 To protect your product against power surges, we recommend the use of a power protection device (Surge Protector). 14 To reduce the risk of fire, electric shock and injury to people, note the following: DO NOT use this product near appliances that use water, a swimming pool, or in a wet basement. DO NOT use the machine during an electrical storm (there is the remote possibility of an electrical shock) or to report a gas leak in the vicinity of the leak.
If trouble is experienced with this equipment, for repair or warranty information, please contact Brother Customer Service. (See Brother numbers on page i.) If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.
Safety and Legal Federal Communications Commission (FCC) Declaration of Conformity (USA only) A Responsible Brother International Corporation Party: 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA TEL: (908) 704-1700 declares, that the products Product Name: MFC-6890CDW comply with Part 15 of the FCC Rules.
Industry Canada Compliance Statement (Canada only) A This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. LAN connection A CAUTION DO NOT connect this product to a LAN connection that is subject to over-voltages. International ENERGY STAR® Compliance Statement The purpose of the International ENERGY STAR® Program is to promote the development and popularization of energy-efficient office equipment.
Safety and Legal Legal limitations for copying A Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2008 Brother Industries, Ltd. All rights reserved. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries.
B Troubleshooting and Routine Maintenance B B Troubleshooting B IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Printing (continued) Difficulty Suggestions Poor print quality Check the print quality. (See Checking the print quality on page 173.) Make sure that the Media Type setting in the printer driver or the Paper Type setting in the machine’s menu matches the type of paper you are using. (See Printing for Windows® or Printing and Faxing for Macintosh® in the Software User’s Guide on the CD-ROM and Paper Size and Type on page 28.) Make sure that your ink cartridges are fresh.
Troubleshooting and Routine Maintenance Printing (continued) Difficulty Suggestions Wide black lines appear on the pages. Clean the paper pick-up roller. (See Cleaning the paper pick-up roller on page 172.) The machine prints dense lines on the page. Check Reverse Order in the Basic tab of the printer driver. The printouts are wrinkled. In the printer driver Advanced tab, click Color Settings, and uncheck B Bi-Directional Printing for Windows® or Bi-Directional Printing for Macintosh®.
Printing Received Faxes Difficulty Suggestions Condensed print and white streaks across the page or the top and bottom of sentences are cut off. You probably had a bad connection, with static or interference on the telephone line. Ask the other party to send the fax again. Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the problem is with the sending machine. Try receiving from another fax machine.
Troubleshooting and Routine Maintenance Sending Faxes B Difficulty Suggestions Cannot send a fax. Check all line cord connections. Make sure the telephone line cord is plugged into the telephone wall jack and the LINE jack of the machine. Make sure that the Fax on page 40.) key is illuminated. (See Entering Fax mode Ask the other party to check that the receiving machine has paper. Print the Transmission Verification Report and check for an error. (See Reports on page 91.
Copying Difficulties Difficulty Suggestions Cannot make a copy. Make sure that the Copy on page 96.) Poor copy results when using the ADF. Try using the scanner glass. (See Using the scanner glass on page 25.) Vertical black lines or streaks appear in copies. Vertical black lines or streaks on copies are typically caused by dirt or correction fluid on the scanner. Clean the glass strip and scanner glass and the white bar and white plastic above them. (See Cleaning the scanner on page 171.
Troubleshooting and Routine Maintenance PhotoCapture Center® Difficulties Difficulty Suggestions Removable Disk does not work properly. 1 B Have you installed the Windows® 2000 update? If not, do the following: 1) Unplug the USB cable. 2) Install the Windows® 2000 update using one of the following methods. Install MFL-Pro Suite from the CD-ROM. (See the Quick Setup Guide.) Download the latest service pack from the Microsoft Web site.
Network Difficulties Difficulty Suggestions Cannot print over the Network. Make sure that your machine is powered on, is online and in Ready mode. Print a Network Configuration list (see Reports on page 91.) and check the current Network settings printed in this list. Reconnect the LAN cable to the hub to verify that the cabling and network connections are good. If possible, try connecting the machine to a different port on your hub using a different cable.
Troubleshooting and Routine Maintenance Dial Tone Setting the dial tone to Detection will shorten the dial detect pause. a b c d e f g Press MENU. Press a or b to display Initial Setup. Press Initial Setup. Press a or b to display Dial Tone. Press Dial Tone. Press Detection or No Detection. Press Stop/Exit.
Error and Maintenance messages As with any sophisticated office product, errors may occur and consumable items may need to be replaced. If this happens, your machine identifies the error and shows an error message. The most common error and maintenance messages are shown below. You can correct most errors and routine maintenance messages by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Troubleshooting and Routine Maintenance Error Message Cause Action Cannot Detect You installed a new ink cartridge too quickly and the machine did not detect it. Take out the new ink cartridge and re-install it slowly until it clicks. If you are not using genuine Brother Innobella™ ink the machine may not detect the ink cartridge. Use a new Genuine Brother Innobella™ Ink Cartridge. If the error is not cleared, call Brother Customer Service. An ink cartridge is not installed properly.
Error Message Cause Action Hub is Unusable. A Hub or USB Flash memory drive with Hub has been connected to the USB direct interface. A Hub or USB Flash memory drive with Hub are not supported. Unplug the device from the USB direct interface. Image Too Long. The proportions of your photo are irregular so effects could not be added. Choose a regularly proportioned image. Image Too Small. The size of your photo is too small to trim. Choose a larger image.
Troubleshooting and Routine Maintenance Error Message Cause Action No Paper Fed The machine is out of paper or paper is not properly loaded in the paper tray. Do one of the following: Refill the paper in the paper tray, and then press Black Start or Color Start. Remove the paper and load it again and then press Black Start or Color Start. (See Loading paper and other print media on page 10.) The paper is jammed in the machine.
Error Message Cause Action Touchscreen initia lization failed The Touchscreen was pressed before the power on initialization was completed. Make sure that nothing is touching or resting on the Touchscreen. Unable to Clean XX The machine has a mechanical problem. Open the scanner cover and remove any foreign objects and paper scraps from inside the machine. If the error message continues, disconnect the machine from the power for several minutes, then reconnect it.
Troubleshooting and Routine Maintenance Error Message Cause Action Unusable Device A broken device has been connected to the USB direct interface. Unplug the device from the USB direct interface, then press On/Off to turn the machine off and then on again. A USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface. Unplug the device from the USB direct interface.
Error animation B Error animations display step-by-step instructions when paper gets jammed. You can read the steps at your own pace by pressing c to see the next step and d to go back. If you do not press a key after 1 minute the animation starts running automatically again. You can press d or c to pause the autoanimation and go back to step-by-step mode. B a Press Stop/Exit to interrupt the error temporarily. b c d e f g Press MENU. If the LCD shows: Unable to Init. XX h Press Fax Transfer.
Troubleshooting and Routine Maintenance c d Make sure you have set PC Fax Receive on the machine. (See PC Fax Receive on page 58.) If faxes are in the machine’s memory when you set up PC Fax Receive, the LCD will ask if you want to transfer the faxes to your PC. Document jam Do one of the following: Document is jammed in the top of the ADF unit To exit and leave the faxes in the memory, press No. Press Stop/Exit.
Document is jammed inside the ADF unit a Take out any paper from the ADF that is not jammed. b c Lift the document cover. Printer jam or paper jam B B Take out the jammed paper depending on where it is jammed in the machine. a Pull the jammed document out to the right. Pull the paper trays (1) out of the machine. 1 1 d e Close the document cover. Press Stop/Exit. b 164 Push the two green levers up on both sides.
Troubleshooting and Routine Maintenance c Pull out the jammed paper (1) and press Stop/Exit. e 1 Reset the machine by lifting the scanner cover from the front of the machine and then closing it. If you cannot remove the jammed paper from the front of the machine, or the error message still appears on the LCD after you have removed the jammed paper, please go to the next step. f Open the Outer Back Cover (1) at the back of the machine. Pull the jammed paper out of the machine.
g Close the Inner Back Cover (1) if it is open as shown in the illustration. IMPORTANT • If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper. 1 • If the print head is at the right corner as shown in the illustration, you cannot move the print head. Hold down Stop/Exit until the print head moves to the middle. Then unplug the machine from the power source, and take out the paper. h Close the Outer Back Cover.
Troubleshooting and Routine Maintenance j Gently close the scanner cover using the finger holds on both sides of it as you push down on the Scanner Cover Support (1). 1 Routine maintenance B Replacing the ink cartridges B B Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD.
a Open the ink cartridge cover. If one or more ink cartridges have reached the end of their life, for example Black, the LCD shows Cannot Print. b Press down to unlock the release lever and take out the ink cartridge for the color shown on the LCD. d Turn the green knob on the protective yellow cap clockwise until it clicks to release the vacuum seal, then remove the cap (1). 1 e c 168 Open the new ink cartridge bag for the color shown on the LCD, and then take out the ink cartridge.
Troubleshooting and Routine Maintenance f Gently push in the ink cartridge until it clicks, and then close the ink cartridge cover. IMPORTANT • DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. • DO NOT touch the cartridge insertion slots. If you do so, the ink may stain your skin. • If ink gets on your skin or clothing immediately wash it off with soap or detergent.
Cleaning the outside of the machine a Pull the paper trays (1) completely out of the machine. B Clean the Touchscreen as follows: 1 IMPORTANT • Turn off the power switch when you clean the Touchscreen. • DO NOT use any type of liquid cleaners (including ethanol). a 1 Clean the Touchscreen with a dry soft cloth. b Wipe the outside of the machine with a soft cloth to remove dust. • DO NOT use cleaning materials that contain ammonia. c Remove anything that is stuck inside the paper tray.
Troubleshooting and Routine Maintenance Cleaning the scanner a Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened with a non-flammable glass cleaner. 1 B Cleaning the machine’s printer platen B CAUTION Be sure to unplug the machine from the AC power outlet before cleaning the printer platen (1).
Cleaning the paper pick-up roller a Pull the paper trays completely out of the machine. b Unplug the machine from the AC power outlet and open the Outer Back Cover (1) and Inner Back Cover (2) at the back of the machine. 1 2 c d Slightly moisten a soft, lint-free cloth with water. Thoroughly wring the cloth before using. Clean the paper pick up rollers (1) with the cloth, using a side-to-side motion. Slowly turn the rollers so that the whole surface is cleaned.
Troubleshooting and Routine Maintenance Checking the print quality If faded or streaked colors and text appear on your output, some of the nozzles may be clogged. You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern. a Press b c d Press Test Print. e Check the quality of the four color blocks on the sheet. f The LCD asks you if the print quality is OK. Do one of the following: B h i After cleaning is finished, press Color Start.
Checking the print alignment B Checking the ink volume You may need to adjust the print alignment after transporting the machine or if your printed text becomes blurred or images become faded. Although an ink volume icon appears on the LCD, you can use the ink menu to see a large graph showing the ink that is left in each cartridge. a Press . a Press b c d Press Test Print. b Press Ink Volume. The LCD shows the ink volume. c Press Stop/Exit. Press Alignment. Press Black Start or Color Start.
Troubleshooting and Routine Maintenance Packing and shipping the machine When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, any damage that may occur in transit will not be covered by your warranty. IMPORTANT B • Make sure that the plastic tabs on both sides of the green protective part (1) have securely clicked into place (2). IMPORTANT It is important to allow the machine to ‘park’ the print head after a print job.
g Gently close the scanner cover using the finger holds on both sides of it as you push down on the Scanner Cover Support (1). i 1 Pack the machine and the printed materials in the original carton with the original packing material as shown below. Do not pack the used ink cartridges in the carton. Note If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts and printed materials to use with your ‘Exchange’ machine.
C Menu and Features On-screen programming Mode and menu keys C C C MENU Your machine is designed to be easy to operate with LCD on-screen programming using the menu buttons on the Touchscreen. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Access the main menu. Access the mode and its menu of temporary settings.
Menu table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. MENU ( MENU ) Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer — Off Sets the time to return to Fax mode. 28 Sets the size and type of paper in paper tray #1.
Menu and Features Level1 Level2 Level3 Options Descriptions Page General Setup Tray Setting Tray Use:Fax Tray#1 29 (Continued) (Continued) Choose the tray that will be used for Fax mode. Adjusts the ring volume. 30 Adjusts the volume level of the beeper. 30 Adjusts the volume level of the speaker. 31 Change this setting to On if you want the machine to change automatically for Daylight Savings Time. 31 — Customizes the On/Off key to receive faxes even in off mode.
Level1 Level2 Level3 Options Descriptions Page General Setup Sleep Mode — 1 Min You can choose how long the machine must be idle before it goes into sleep mode. 32 Turn on this setting when you use Ledger short grain paper. 30 — You can restrict selected machine operation for up to 20 restricted users and for all other non-authorized Public users. 34 0 Sets the number of rings before the machine answers in Fax Only or Fax/Tel mode. 52 Sets the pseudo/doublering time in Fax/Tel mode.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive Memory Receive Off* 56 (Continued) (Continued) You can set the machine to either forward fax messages, call your pager, store incoming faxes in the memory (so you can retrieve them while you are away from your machine), or send faxes to your PC. Fax Forward Paging Fax Storage PC Fax Receive C If you choose Fax Forward or PC Fax Receive, you can turn on the Backup Print safety feature.
Level1 Level2 Level3 Options Descriptions Page Fax Miscellaneous Compatibility High* Adjusts the modem speed to help resolve transmission problems. 155 Uses the Telephone company's Distinctive Ring subscriber service to register the ring pattern with the machine. 69 Set up your 3-digit area code only if you do not dial it within your own area code. 72 (Continued) Normal Basic(for VoIP) Distinctive Off* Set (On) Area Code (USA only) The factory settings are shown in Bold with an asterisk.
Menu and Features Network menu Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN TCP/IP BOOT Method Auto* Chooses the BOOT method that best suits your needs. Static RARP BOOTP DHCP IP Address [000-255]. [000-255]. Enter the IP address. [000-255]. [000-255] Subnet Mask [000-255]. [000-255]. Enter the Subnet mask. [000-255]. [000-255] Gateway [000-255]. [000-255]. Enter the Gateway address. [000-255]. [000-255] Node Name BRNXXXXXXXXXXXX Enter the Node name.
Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN TCP/IP IPv6 On (Continued) (Continued) (Continued) Enable or Disable the IPv6 protocol. If you want to use the IPv6 protocol, visit http://solutions. brother.com for more information. Ethernet Off* — Auto* 100B-FD Chooses the Ethernet link mode. 100B-HD 10B-FD 10B-HD WLAN TCP/IP BOOT Method Auto* Static RARP Chooses the BOOT method that best suits your needs. BOOTP DHCP IP Address [000-255]. [000-255].
Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network WLAN TCP/IP DNS Server (Continued) (Continued) (Continued) (Primary) 000.000.000.000 Specifies the IP address of the primary or secondary server. (Secondary) 000.000.000.000 APIPA On* Off IPv6 On Off* Automatically allocates the IP address from the link-local address range. Sets the IPv6 protocol On. Setup Wizard — — You can configure your print server.
Level1 Level2 Level3 Level4 Options Descriptions Network E-mail/IFAX Mail Address Mail Address — Enter the mail address. (Up to 60 characters) Setup Server SMTP Server Name (Up to 30 characters) Enter the SMTP server address. (Continued) IP Address [000-255]. [000-255]. [000-255]. [000-255] SMTP Port [00001-65535] Enter the SMTP port number. Auth. for SMTP None* Selects the Security method for E-mail notification SMTP-AUTH POP bef.
Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network E-mail/IFAX Setup Mail RX Auto Polling On* (Continued) (Continued) Automatically checks the POP3 server for new messages. Off Poll Frequency 1 Min (When Auto Polling is set to On.) 3 Mins 5 Mins 10 Mins* Sets the interval for checking for new messages on the POP3 server. 30 Mins 60 Mins Header All Subject+From+ To Selects the contents of the mail header to be printed.
Level1 Level2 Level3 Level4 Options Descriptions Network Scan to FTP Passive Mode On* — You can set Passive Mode to OFF or ON depending on your FTP server and network firewall configuration. (Continued) Off Port Number — — You can change the port number used to access the FTP server. File Name1 — — File Name2 — — In addition to the seven preset file names, you can store two user defined file names that can be used for creating an FTP Server Profile.
Menu and Features MENU ( MENU ) (continued) Level1 Level2 Level3 Options Descriptions Page Print Reports Transmission — — 90 Help List — — Prints these lists and reports. Quick Dial — Alphabetical Order C Numerical Order Fax Journal — — User Settings — — Network Config — — Caller ID hist. — — Machine Info. Serial No. — — Lets you check the serial number of your machine. 174 Initial Setup Receive Mode — Fax Only* Choose the receive mode that best suits your needs.
Fax ( ) Level1 Level2 Level3 Options Descriptions Page Fax Resolution — — Standard* Sets the resolution for outgoing faxes. 45 Changes the lightness or darkness of faxes you send. 45 To fax a Legal, Ledger, A3 or A4 size document, you'll need to change the Glass ScanSize setting. 41 Fine S.Fine Photo Contrast — — Auto* Light Dark Glass ScanSize — — Letter* Legal Ledger A4 A3 Broadcasting Add Number — — You can send the same fax message to more than one fax number.
Menu and Features Level1 Level2 Level3 Options Descriptions Page History Outgoing Call Send a fax — 80 More Add to One Touch Dial You can choose a number from the Outgoing Call history and then send a fax to it, add it to One Touch Dial, add it to Speed Dial, or delete it. You can choose a number from the Caller ID history and then send a fax to it, add it to One Touch Dial, add it to Speed Dial, or delete it. 80 Add to Speed Dial C Delete Caller ID hist.
Scan ( ) Level1 Option1 Option2 Option3 Descriptions Page Scan to E-mail PC — — You can scan a black & white or a color document into your E-mail application. E-mail server Quality Color 150 dpi* Choose the file format to send the scanned data as an E-mail attachment.
Menu and Features Level1 Option1 Option2 Option3 Descriptions Page Scan to Media (when a memory card or USB Flash memory drive is inserted) Quality — Color 150 dpi* You can choose the scan resolution, file format for your document.
Level1 Option1 Option2 Option3 Descriptions Page Scan to FTP Name Quality Color 150 dpi* Choose the file format to send the scanned data via FTP. See Software User's Guide on the CD-ROM (Choose or enter the name that you want to use for the profile of the FTP server. This name will be displayed on the LCD screen.
Menu and Features Level1 Option1 Option2 Option3 Descriptions Page Scan to FTP IP Address Quality Color 150 dpi* (Continued) (Enter the IP address of the FTP server.) Choose the file format to send the scanned data via FTP.
Copy ( ) Level1 Level2 Level3 Options Descriptions Page Quality — — Fast Choose the Copy resolution for the next copy. 96 Normal* Best Enlarge/Reduce 100%* — — — 98 Enlarge — 198% 4"x6" i A4 You can choose the enlargement ratio for the next copy. 98 You can choose the reduction ratio for the next copy.
Menu and Features Level1 Level2 Level3 Brightness — — Options Dark Light Descriptions Page Adjusts the brightness of copies. 101 -2 -1 C 0 +1 +2 Contrast — — -2 Adjusts the contrast of copies. 101 You can choose to stack or sort multiple copies. 100 You can make N in 1, 1 to 2 or Poster copies. 99 If your scanned copy is skewed, your machine can correct the data automatically. 102 Corrects dark borders and skew when copying from the scanner glass.
Level1 Level2 Level3 Options Descriptions Page Watermark Copy Use Watermark — See the watermark copy settings in the following table. You can place a logo or text into your document as a Watermark. 103 — Portrait Long edge flip Enables or disables duplex printing. You can also choose long edge or short edge duplex printing. 104 You can save your Favorite settings.
Menu and Features Watermark Copy Settings Option1 Option2 Option3 Option4 Descriptions Page Edit Template — Text CONFIDENTIAL* Places a text into your document as a Watermark using a template. 103 DRAFT C COPY — Position A B C D E* F G H I Pattern — Size Small Medium* Large — Angle -90° -45°* 0° +45° +90° — Transparency -2 -1 0 +1 +2 — Color Yellow Green Orange Black* Blue Red Purple The factory settings are shown in Bold with an asterisk.
Option1 Option2 Option3 Use Image Scan Transparency Option4 (Set page and press start) -2 -1 Descriptions Page Places a logo or text into your document as a Watermark using a scanned image. 103 0 +1 +2 Media Position Places a logo or text into your document as a Watermark using an image from removable media. A B C D E* F G H I Pattern Size Small Medium* Large Angle -90° -45°* 0° +45° +90° Transparency -2 -1 0 +1 +2 The factory settings are shown in Bold with an asterisk.
Menu and Features PhotoCapture ( Level1 ) Level2 Level3 View Photos (Print All Photos) (Auto Correct) Options Descriptions Page See the print settings in the following table. You can print all photos in your memory card or USB Flash memory drive. 113 The machine starts a Slide Show of your photos. (Slide Show) Enhance Photos Enhance (Auto Correct) C See the print settings in the following table. The machine decides the appropriate effect for your photo.
Print Settings Option1 Option2 Option3 Option4 Descriptions Page Print Quality Normal — — Choose the print quality. 119 (Does not appear for DPOF printing) Photo* Paper Type Plain Paper — — Choose the paper type. 119 (When A4 or Letter is chosen) — Choose the paper and print size. 119 — — Adjusts the brightness. 120 — — Adjusts the contrast. 120 Inkjet Paper Brother BP71 Other Glossy* Paper Size 4"x 6"* 5"x 7" 3"x 4" Letter 3.
Menu and Features Option1 Option2 Option3 True2Life On White Balance (Does not appear when Enhance Photos is chosen.) Off* Option4 -2 Descriptions Page Adjusts the hue of the white areas. 120 -1 C 0 +1 +2 Sharpness -2 Enhances the detail of the image. -1 0 +1 +2 Color Density -2 Adjusts the total amount of color in the image. -1 0 +1 +2 Cropping On* — — Crops the image around the margin to fit the paper size or print size.
Phone Book ( Phone Book ) Level1 Level2 Level3 Options Descriptions Page Phone Book Send a fax — — You can dial by pressing only a few keys (and Start). 40 More Set Speed Dial — You can set up Speed Dial numbers, which allow you to dial by pressing only a few keys. 83 Set One Touch Dial — You can store your most frequently called numbers on the One Touch keys. 83 Setup Groups — You can set up Group numbers for Broadcasting.
Menu and Features Entering Text C When you are setting certain menu selections, you may need to enter text into the machine. Press to choose numbers, letters or special characters. Up to four letters are assigned to each button on the LCD. C By pressing the correct button repeatedly, you can access the character you want. Inserting spaces To enter a space, press C to choose special characters, then press the space button or . Note The characters available may differ depending on your country.
D Specifications D General D Printer Type Inkjet Print Method Black: Piezo with 94 × 2 nozzle Color: Piezo with 94 × 3 nozzles Memory Capacity 64 MB LCD (liquid crystal display) Touchscreen 4.2 in. (106.7 mm) Color LCD 1 Touchscreen active area 4.0 in. (100.3 mm) 1 1 Power Source AC 100 to 120 V 50/60 Hz Power Consumption Off Mode: Average 0.9 W Sleep Mode: Average 4 W Standby: Average 6 W Operating: Average 28 W Measured diagonally Dimensions 12.7 in. (323 mm) 206 21.3 in.
Specifications Weight 36.4 lb (16.
Print media Paper Input D Paper Tray #1 Paper type: Plain paper, inkjet paper (coated paper), glossy paper 2, transparencies 1 2 and C5, Com-10, DL, Monarch and JE4 envelopes Paper size: Ledger, A3, Letter, Legal, Executive, A4, A5, A6, JIS B4, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo 4"×6", Photo L 3.5"×5", Photo 2L 5"×7", Index card and Post card 1 (3.9"×5.8"), Post card 2 (5.8"×7.8") 3. Width: 3.5 in. (89 mm) - 11.7 in. (297 mm) Length: 5.0 in. (127 mm) - 17.0 in. (431.
Specifications Fax D Compatibility ITU-T Super Group 3 Coding System MH/MR/MMR/JPEG (Color) Modem Speed Automatic Fallback 33600 bps Document Size D ADF Width: 5.8 in. to 11.7 in. (148 mm to 297 mm) ADF Length: 5.8 in. to 17 in. (148 mm to 431.8 mm) Scanner Glass Width: Max. 11.7 in. (297 mm) Scanner Glass Length: Max. 17 in. (431.8 mm) (See Setting the Receiving Priority on page 54.) Scanning Width 11.3 in. (288 mm) Printing Width 11.5 in.
Memory Transmission Up to 480 2/400 3 pages Out of Paper Reception Up to 480 2/400 3 pages 1 Black & White only 2 ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. 3 ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.
Specifications Copy D Color/Black Yes/Yes Document Size ADF Width: 5.8 in. to 11.7 in. (148 mm to 297 mm) ADF Length: 5.8 in. to 17 in. (148 mm to 431.8 mm) Scanner Glass Width: Max. 11.7 in. (297 mm) D Scanner Glass Length: Max. 17 in. (431.8 mm) Copy Width: Max. 11.46 in.
PhotoCapture Center® D Compatible Media 1 CompactFlash® (4MB - 8GB) (Type I only, Type 2 and Microdrive™ are not compatible) (Microdrive™ is not compatible) (Compact I/O cards such as Compact LAN card and Compact Modem card are not supported.
Specifications PictBridge Compatibility D Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001. VIsit http://www.cipa.jp/pictbridge for more information.
Scanner D Color/Black Yes/Yes TWAIN Compliant Yes (Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista®) Mac OS® X 10.2.4 or greater WIA Compliant Yes (Windows® XP 1/Windows Vista®) Color Depth 48 bit color Processing (Input) 24 bit color Processing (Output) Resolution Up to 19200 × 19200 dpi (interpolated) 2 Up to 1200 × 2400 dpi (optical) (Scanner Glass) Up to 1200 × 600 dpi (optical) (ADF) Document Size ADF Width: 5.8 in. to 11.7 in. (148 mm to 297 mm) ADF Length: 5.8 in.
Specifications Printer Printer Driver D Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista® driver supporting Brother Native Compression mode Mac OS® X 10.2.4 or greater: Brother Ink Driver Resolution D Up to 1200 × 6000 dpi 1 1200 × 2400 dpi 1 1200 × 1200 dpi 600 × 600 dpi 600 × 300 dpi 600 × 150 dpi (Color) 450 × 300 dpi (Black & White) 1 Printing Width 10.76 in. [11 in. (borderless) 2] (Ledger size) 8.26 in. [8.5 in.
Interfaces D USB 1 2 A USB 2.0 interface cable that is no longer than 6 feet (2.0 m). LAN cable 3 Ethernet UTP cable category 5 or greater. Wireless LAN Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-Peer connection in Ad-hoc Mode. 1 Your machine has a USB 2.0 Hi-speed interface. The machine can also be connected to a computer that has a USB 1.1 interface. 2 Third party USB ports are not supported for Macintosh®.
Specifications Computer requirements D SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Computer Platform & Supported PC Operating System PC Software Interface Version Functions Printing, Windows® 2000 5 Operating Professional PC Fax 4, System 1 XP Home 2 5 Scanning, Removable XP Disk 25 Professional USB, 10/100 BaseTx (Ethernet), Wireless 802.
Consumable items Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge The first time you install the ink cartridges the machine will use extra ink to fill the ink delivery tubes. This is a one-time process that enables high quality printing. Afterward, replacement ink cartridges will print the specified number of pages. For more information about the replacement consumables, visit us at www.brother.
Specifications Network (LAN) D LAN You can connect your machine to a network for Network Printing, Network Scanning, PC Fax Send, PC Fax Receive (Windows® only) and Remote Setup 1. Also included is Brother BRAdmin Light 2 Network Management software. Support for Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista® Mac OS® X 10.2.4 or greater Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN) IEEE 802.
Wireless one-push configuration If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup™ (PBC 1) or AOSS™, you can configure the machine easily without a computer. By pushing a button on the wireless LAN router / access point and the machine, you can set up the wireless network and security settings. See the users guide for your wireless LAN router / access point for instructions on how to access one-push mode.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.
Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax. Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it. ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error. Extension telephone A telephone using the same line as your fax but plugged into a separate wall jack.
Glossary Manual fax You can lift the handset of the external telephone or you can press Hook to hear the receiving fax machine answer before you press Black Start or Color Start to begin sending. Menu mode Programming mode for changing your machine's settings. OCR (optical character recognition) The bundled ScanSoft™ PaperPort™ 11SE with OCR or Presto! PageManager software application converts an image of text to text you can edit.
Ring Delay The number of rings before the machine answers in Fax Only and Fax/Tel modes. Ring Volume Volume setting for the machine's ring. Scan to Media You can scan a black & white or color document into a memory card or USB Flash memory drive. Black & white images can be in TIFF or PDF file format and color images can be in PDF or JPEG file format. Scanning The process of sending an electronic image of a paper document into your computer.
F Index A Access codes, storing and dialing ............89 Accessories and supplies .......................... ii ADF (automatic document feeder) .... 24, 40 Answering machine (TAD) .......................72 connecting ............................................73 Apple® Macintosh® See Software User's Guide on the CD-ROM. .................................................. Automatic fax receive ............................................49 Easy Receive .....................................
D F Data Ident-A-Call .....................................69 Dialing a pause .................................... 79, 81, 89 access codes and credit card numbers ................................................89 Caller ID history ....................................80 Groups ..................................................43 manual ..................................................79 One Touch ............................................79 Outgoing Call ........................................
from ADF ...........................................40 from memory (Dual Access) ..............46 from scanner glass ............................41 manual ...............................................48 overseas ............................................46 Real Time Transmission ....................46 Resolution ..........................................45 return to factory setting ......................48 set new default ...................................47 telephone line interference ..............
O On/Off key ................................................27 On/Off setting ........................................27 One touch setting up ..............................................81 Out of Area (Caller ID) .............................71 P Packing the machine ..............................175 Paging ......................................................57 Paper ........................................16, 20, 208 capacity .................................................23 loading ................
R S Receive Mode External TAD ........................................49 Fax Only ...............................................49 Fax/Tel ..................................................49 Manual ..................................................49 Redial/Pause ............................................80 Reducing copies ...................................................98 incoming faxes ......................................53 Remote Retrieval .....................................63 access code ..
Troubleshooting .....................................147 checking ink volume ............................174 document jam .....................................163 error messages on LCD ......................156 if you are having difficulty copying .............................................152 incoming calls ..................................151 Network ............................................154 phone line or connections ................150 PhotoCapture Center® .....................153 printing .....
EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only.
