USER’S GUIDE MFC-6890CDW Version 0 CHN-ENG
Approval Information and Compilation and Publication Notice THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
Table of Contents Section I 1 General General Information 2 Using the documentation .......................................................................................2 Symbols and conventions used in the documentation ....................................2 Accessing the Software User’s Guide and Network User’s Guide ........................3 Viewing Documentation ...................................................................................3 Accessing Brother Support (For Windows®) ............
LCD Contrast................................................................................................. 32 Setting the backlight brightness..................................................................... 32 Setting the Dim Timer for the backlight ........................................................ 33 LCD Language .............................................................................................. 33 Setting the Fax Logic..............................................................
6 Receiving a Fax 49 Receive modes ....................................................................................................49 Choose the Receive Mode ..................................................................................49 Using receive modes ...........................................................................................50 Fax only .........................................................................................................50 Fax/Tel........................
External and extension phones ........................................................................... 68 Connecting an external or extension telephone ............................................ 68 Operation from extension telephones............................................................ 68 Using a cordless external telephone ............................................................. 69 Using remote codes.......................................................................................
Section III Copy 11 Making copies 88 How to copy .........................................................................................................88 Entering Copy mode ......................................................................................88 Making a single copy .....................................................................................88 Making multiple copies ..................................................................................89 Stop copying ..............
Setting your changes as a new default........................................................ 115 Restoring all settings to the factory settings ................................................ 115 Scan to a memory card or USB Flash memory drive ........................................ 115 Entering Scan mode .................................................................................... 115 How to scan to a memory card or USB Flash memory drive....................... 116 Glass Scan Size ...............
Error and Maintenance messages.....................................................................145 Error animations Display .............................................................................150 Transferring your faxes or Fax Journal report .............................................150 Document jam ............................................................................................151 Printer jam or paper jam ..........................................................................
Section I General General Information Loading paper and documents General setup Security features I 2 10 27 34
1 General Information Using the documentation 1 Cautions specify procedures you must follow or avoid to prevent possible minor or severe injuries. Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Bold typeface identifies specific buttons on the machine’s control panel, or on the computer screen.
General Information Accessing the Software User’s Guide and Network User’s Guide c If the language screen appears, click your language. The CD-ROM main menu will appear. 1 1 This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the Software User’s Guide and Network User’s Guide that are on the CD-ROM.
Chapter 1 How to find Scanning instructions 1 There are several ways you can scan documents. You can find the instructions as follows: Viewing Documentation (For Macintosh®) a Turn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. b c d Double-click the Documentation icon.
General Information How to find Scanning instructions 1 There are several ways you can scan documents. You can find the instructions as follows: Accessing Brother Support (For Windows®) 1 1 Software User’s Guide You can find all the contacts you will need, such as Web support (Brother Solutions Center) and on the Brother CD-ROM. Scanning (For Mac OS® X 10.2.4 or greater) ControlCenter2 (For Mac OS® X 10.2.4 or greater) Click Brother Support on the main menu.
Chapter 1 Control panel overview 1 8 7 Mem. 27.01.2009 01.01.2009 06:11 New Fax 01 Pr History 1 1 2 6 Fax and telephone keys: Duplex Copy Press this key to copy on both sides of the paper. Hook Press before dialing if you want to make sure a fax machine will answer, and then press Black Start or Color Start. Also, press this key after picking up the handset of an external telephone during the F/T pseudo/double-ring. Redial/Pause Redials one of the last 30 numbers called.
General Information 7 6 Mem. 20099 1 5 TAD 6:11 1 New Fax Fax 01 Preview y MENU 01 Phone Book 3 5 6 4 Power Save Lets you put the machine into Power Save mode. Stop/Exit Stops an operation or exits from a menu. 7 LCD (liquid crystal display) This is a Touchscreen LCD. You can access the menus and options by pressing buttons displayed on the screen. Also, you can adjust the angle of the display by lifting it.
Chapter 1 LCD screen indications 1 The LCD shows the current machine status when the machine is idle. 11 2 3 1 TAD Mem. 27.01.2009 01.01.2009 06:11 New Fax Fax 01 Preview History 10 1 4 MENU 01 Phone Book 9 87 6 5 Wireless Status A four level indicator shows the current wireless signal strength if you are using a wireless connection. 0 Max 2 Memory Status Lets you see the available memory in the machine. 3 Current Receive Mode Lets you see the current receive mode.
General Information Basic Operations 1 1 To operate the Touchscreen use your finger to press the MENU or option button directly on the LCD screen. To access more menus or options in a setting, press d c or a b to scroll through them. The following steps show how to change a setting in the machine. In this example the Sleep mode setting is changed from 10 Mins to 5 Mins. a b Press MENU. Press a or b to display General Setup. MENU General Setup Fax Network c d Press General Setup.
2 Loading paper and documents Loading paper and other print media 2 Note 2 Note • When you are using A3, Legal or Ledger size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray. • For Tray #2, see Loading paper in paper tray #2 on page 13. • If the tray used for Fax mode is set to Auto Select you should open and close the scanner cover to reset the machine after refilling paper tray #1.
Loading paper and documents c With both hands, gently press and slide the paper side guides (1) and then the paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the mark for the paper size you are using. e Gently put the paper into the paper tray print side down and top edge in first. Check that the paper is flat in the tray.
Chapter 2 g Close the paper tray cover. Check that the paper is flat in the tray and below the maximum paper mark (1). 1 h Note If you are finished using A3, Ledger or Legal size paper and want to use a smaller paper size, take the paper out of the tray. Then shorten the tray by pressing the universal guide release button (1). Adjust the paper length guide (2) to fit the paper size you are going to use. Then put the paper into the tray. Slowly push the paper tray completely into the machine.
Loading paper and documents Loading paper in paper tray #2 2 c Note You can only use plain paper sizes A3, A4, Ledger, Letter, Legal or Executive in Tray #2. a With both hands, gently press and slide the paper side guides (1) and then the paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the mark for the paper size you are using. Pull the paper tray completely out of the machine.
Chapter 2 e Note If you are using A3, Ledger or Legal size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray. Gently put the paper into the paper tray print side down and top edge in first. Check that the paper is flat in the tray and below the maximum paper mark (1). 1 1 f d Fan the stack of paper well to avoid paper jams and misfeeds. Gently adjust the paper side guides with both hands to fit the paper stack.
Loading paper and documents g Put on the paper tray cover. j Pull tray #1 out of the machine. Press and hold the universal guide release button (1) as you slide out the front of the paper tray. 2 h Slowly push the paper tray back into the machine. 11 i Do one of the following: If you are using Ledger, Legal or A3 size paper, go to step j. k Open the paper tray cover and adjust the paper length guide (1) for the paper. If you are using Letter size paper, go to step l.
Chapter 2 l Close the paper tray cover and slowly push the paper tray into the machine. Pull out the paper support (1) until it clicks and unfold the paper support flap (2). Loading envelopes and postcards About envelopes 2 Use envelopes that weigh between 80 to 95 g/m2. 2 1 Some envelopes need margin settings to be set in the application. Make sure you do a test print first before printing many envelopes.
Loading paper and documents Loading envelopes and postcards in tray #1 a Before loading, press the corners and sides of envelopes or postcards to make them as flat as possible. IMPORTANT If envelopes or postcards are ‘doublefeeding’, put one envelope or postcard in the paper tray at a time. b 2 Put envelopes or postcards in the paper tray with the address side down and the leading edge (top of the envelopes) in first. We recommend you load one extra envelope or postcard.
Chapter 2 If you have problems printing on envelopes with the flap on the short edge, try the following: a b Open the envelope flap. c Adjust the size and margin in your application. Make sure the flap is to the back edge of the envelope when printing. Removing small printouts from the machine When the machine ejects small paper onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.
Loading paper and documents Printable area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can print in the shaded areas of cut sheet paper when the Borderless print feature is available and turned on. (See Printing for Windows® or Printing and Faxing for Macintosh® in the Software User's Guide on the CD-ROM.
Chapter 2 Acceptable paper and other print media The print quality can be affected by the type of paper you use in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various paper types before buying large quantities. For best results, use Brother paper.
Loading paper and documents Handling and using print media Paper capacity of the output paper tray 2 2 Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. Up to 50 sheets of 80 g/m2 A4 paper. Transparencies and photo paper must be picked up from the output paper tray one page at a time to avoid smudging. Avoid touching the shiny (coated) side of photo paper. Load photo paper with the shiny side facing down.
Chapter 2 Choosing the right print media 2 Paper type and size for each operation Paper Type Cut Sheet Cards Envelopes Paper Size Usage Fax Copy Photo Capture Printer Ledger 279.4 × 431.8 mm (11 × 17 in.) Yes Yes Yes Yes A3 297 × 420 mm (11.7 × 16.5 in.) Yes Yes Yes Yes Letter 215.9 × 279.4 mm (8 1/2 × 11 in.) Yes Yes Yes Yes A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes Legal 215.9 × 355.6 mm (8 1/2 × 14 in.
Loading paper and documents Paper weight, thickness and capacity 2 Paper Type Weight Thickness No. of sheets Cut Sheet Plain Paper 64 to 120 g/m2 0.08 to 0.15 mm 100 1 (Tray #2) Plain Paper 64 to 105 g/m2 0.08 to 0.15 mm 250 2 Inkjet Paper 64 to 200 g/m2 0.08 to 0.25 mm 20 Glossy Paper Up to 220 g/m2 Up to 0.25 mm 20 3 Photo Card Up to 220 g/m2 Up to 0.25 mm 20 3 Index Card Up to 120 g/m2 Up to 0.15 mm 30 PostCard Up to 200 g/m2 Up to 0.
Chapter 2 Loading documents How to load documents IMPORTANT You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF • DO NOT pull on the document while it is feeding. 2 The ADF can hold up to 50 pages and feeds each sheet individually. Use standard 80 g/m2 paper and always fan the pages before putting them in the ADF.
Loading paper and documents d How to load documents Place your documents, face up, top edge first in the ADF until you feel them touch the feed roller. 2 Note To use the scanner glass, the ADF must be empty. Note Insert A4/Letter documents short-edge first. a b Lift the document cover. c Close the document cover. Using the document guidelines on the left and top, place the document face down in the upper left corner of the scanner glass.
Chapter 2 Scannable area 2 The scannable area depends on the settings in the application you are using. The figures below show the unscannable area. 3 4 1 2 Usage Document Size Top (1) Left (3) Bottom (2) Right (4) Fax Ledger 3 mm 3.7 mm A3 3 mm 4.
3 General setup Power Save mode 3 To maintain print quality, prolong print head life, and provide the best ink cartridge economy, you should keep your machine connected to the power at all times. Press the Power Save key. The LCD shows the date and time. 3 Note • You can customize Power Save mode so that, apart from automatic head cleaning, no machine operations are available. (See Power Save setting on page 27.
Chapter 3 g Mode Timer Press Stop/Exit. On/Off setting Receive mode Available operations Fax Receive: Fax Only On 1 External TAD (factory setting) Manual Fax/Tel Fax Receive: — Off 1 2 3 28 2 Fax Receive Fax Detect Delayed Fax 3 Fax Forward 3 Fax Storage 3 Fax Preview 3 PC Fax Receive 3 Remote Retrieval 3 The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and Photo Capture.
General setup Paper settings Paper Size and Type 3 When you load a different size of paper in Tray #1 or Tray #2, you will need to change the paper size setting in the machine at the same time. To get the best print quality, set the machine for the type of paper you are using. You can use seven sizes of paper for printing copies: A3, A4, A5, 10 × 15 cm (4 × 6 in.), Ledger, Letter and Legal and five sizes for printing faxes: A3, A4, Ledger, Letter and Legal. a b Press MENU.
Chapter 3 Tray use in Fax mode 3 You can change the default tray the machine will use for printing received faxes. Auto Select will allow your machine to take paper from Tray #1 first, or from Tray #2 if: Tray #1 is out of paper. Tray #2 is set to a different paper size that is more suitable for the received faxes. Both trays are using the same size paper and Tray #1 is not set to use plain paper. a b Press MENU. c d e f g h Press General Setup. i 30 Press a or b to display General Setup.
General setup Volume Settings Ring Volume 3 3 You can choose a range of ring volume levels, from High to Off. The machine will keep your new default setting until you change it. Setting the Ring Volume from the menu a b c d e f g h Press MENU. Press a or b to display General Setup. Press General Setup. Press a or b to display Volume. Press Volume. Beeper Volume 3 When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax.
Chapter 3 Sleep Mode You can choose how long the machine will remain idle (from 1 to 60 minutes) before it goes into sleep mode. The timer will restart if any operation is carried out on the machine. a b Press MENU. c d e f Press General Setup. g Press a or b to display General Setup. Press a or b to display Sleep Mode. Press Sleep Mode. Press 1 Min, 2 Mins, 3 Mins, 5 Mins, 10 Mins, 30 Mins or 60 Mins, which is the length of time the machine is idle before entering sleep mode. Press Stop/Exit.
General setup Setting the Dim Timer for the backlight Setting the Fax Logic 3 You can change the transmission process when you send or receive the fax manually with an external telephone. You can set how long the LCD backlight stays on after you go back to the Ready screen. a b c d e f g h 3 Easy mode: Press MENU. Press a or b to display General Setup.
4 Security features Secure Function Lock Secure Function Lock lets you restrict public access to certain machine functions (Fax, Copy, Scan, Print 1 and PCC). This feature also prevents users from changing the default settings of the machine by limiting access to the menu settings. Before using the security features you must first enter an administrator password. Access to restricted operations can be enabled by creating a restricted user. Restricted users must enter a user password to use the machine.
Security features Changing the password a b Press MENU. c d Press General Setup. e f g Press Function Lock. 4 Press a or b to display General Setup. Enter the four-digit administrator password using the buttons on the LCD. Press OK. h i j Press a or b to display Public. Press a or b to display Function Lock. Press Set Password. Enter the registered four-digit password using the buttons on the LCD. Press OK. Enter a four-digit number for the new password using the buttons on the LCD. Press OK.
Chapter 4 Setting up and changing restricted users Setting up restricted users n Note 4 4 Press Stop/Exit. You cannot use the same password as another user’s password. You can set up users with restrictions and a password. You can set up to 20 restricted users. Changing user name, password or settings for restricted users a b Press MENU. a b Press MENU. c d Press General Setup. c d Press General Setup. e f g Press Function Lock. e f g Press Function Lock.
Security features m n o To change the restrictions for this user, press Enable or Disable for each operation, as follows: Press Fax Tx. Then press Enable or Disable. After you have set Fax Tx, repeat these steps for Fax Rx, Copy(Color), Copy(B&W) and Scan. Press and repeat h to l if you want to reset more users. n Press Stop/Exit. Turning Secure Function Lock on/off Press and repeat h to m if you want to change more users and settings. 4 Turning Secure Function Lock on a b Press MENU.
Chapter 4 Switching users 4 This setting allows a restricted user to log on the machine when Secure Function Lock is turned on. a b c d b a b Press MENU. c d Press General Setup. e f g Press Function Lock. h Press Yes for 2 seconds to confirm to delete all restricted users. i Press Stop/Exit. Press a or b to display your user name. Press your user name. Enter your four-digit PIN using the buttons on the LCD. Press OK. Press User: xxxxx (where xxxxx is the user’s name). Press Go to Public.
Section II Fax Sending a Fax Receiving a Fax Telephone and External devices Dialling and storing numbers Printing Reports Polling II 40 49 64 70 80 82
5 Sending a Fax Entering Fax mode When you want to send a fax, or change fax send or receive settings, press the (Fax) key to illuminate it in blue. 5 5 Faxing from the ADF a Press b Place the document face up in the ADF. (See Using the ADF on page 24.) c Enter the fax number using the dial pad. You can also enter the fax number on the LCD by pressing Phone Book and Send a fax, or you can press a One Touch key on the machine’s control panel. (For details, see How to Dial on page 70.
Sending a Fax Faxing from the scanner glass 5 e To send a single page, press No (or press Mono Start again). You can use the scanner glass to fax pages of a book one at a time. The documents can be up to A3 size. The machine starts sending the document. You cannot send color faxes with multiple pages. To send more than one page, press Yes and go to step f. Note • Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document.
Chapter 5 Color fax transmission 5 Button Your machine can send a color fax to machines that support this feature. Description Enlarge the fax. Reduce the fax. Color faxes cannot be stored in the memory. When you send a color fax, the machine will send it in real time (even if Real Time TX is set to Off). or Scroll vertically. or Scroll horizontally. Rotate the fax clockwise. How to preview an outgoing fax 5 d Go back to the previous page. c Go to the next page. Close the preview table.
Sending a Fax Broadcasting (Monochrome only) Note 5 Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, One Touch, Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed. a Press b c d e Load your document. (Fax). • If you did not use up any of the numbers for Groups, you can ‘broadcast’ faxes to as many as 256 different numbers.
Chapter 5 Cancelling a Broadcast in progress a b 5 Press Stop/Exit. Do one of the following: To cancel the entire broadcast, press Entire Broadcast. Go to step c. To cancel the current job, press the button that displays the number being dialled. Go to step d. To exit without cancelling, press Stop/Exit.
Sending a Fax Contrast 5 Changing fax resolution If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses the suitable contrast for your document. Use Light when sending a light document. Use Dark when sending a dark document. The quality of a fax can be improved by changing the fax resolution. a Press b c d Press d or c to display Contrast. (Fax). Press Contrast. Press Auto, Light or Dark.
Chapter 5 Dual access (Monochrome only) Overseas Mode 5 If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off. You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory.
Sending a Fax Delayed Batch Transmission (Monochrome only) g Press b c d Press d or c to display Batch TX. If you want to cancel another job go to step f. h 5 a Press b Press d or c to choose the setting you want to change, and then press the new option. Repeat this step for each setting you want to change. c After changing the last setting, press d or c to display Set New Default. d e f Press Set New Default. Press a or b to display Fax. Press Fax. Press a or b to display Remaining Jobs.
Chapter 5 Restoring all fax settings to the factory settings Out of Memory message 5 You can restore all the fax settings you have changed to the factory settings. These settings will stay until you change them again. a Press b Press d or c to display Factory Reset. c d e Press Factory Reset. (Fax). Press Stop/Exit. 5 Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax. Note To send a multiple page fax, use the ADF.
6 Receiving a Fax 6 Receive modes 6 You must choose a receive mode depending on the external devices and telephone services you have on your line. Choose the Receive Mode 6 By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode. For more detailed information on the receive modes, see Using receive modes on page 50.
Chapter 6 Using receive modes 6 External TAD External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be dealt with in one of the following ways: Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. (See Ring Delay on page 51.) Faxes will be automatically received. Fax only 6 Fax only mode will automatically answer every call as a fax call.
Receiving a Fax Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. (See Operation from extension telephones on page 68 and Fax Detect on page 52.) a b c d e f g h i Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Setup Receive. Press Setup Receive. Press a or b to display Ring Delay. Press Ring Delay. Press the number of times the machine will ring before it answers.
Chapter 6 Fax Detect If Fax Detect is On: 6 Printing a reduced incoming fax The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest. If you are at the machine and answer a fax call by lifting the handset, press Mono Start or Color Start. Press Receive when you select the Fax Mode to Advanced Mode.
Receiving a Fax Setting Receiving Priority 6 If a A3 Color fax is sent to your machine, your machine will receive either a A3 Mono fax or a A4 Color fax depending on the Receiving Priority setting. If you choose Mono(Max.A3), you will receive a A3 Mono fax. If you choose Color(Max.A4), you will receive a A4 Color fax. Note The default setting is Mono(Max.A3), so the machine cannot receive A4 color faxes by default.
Chapter 6 Printing a fax from the memory 6 If you have chosen fax storage, you can still print a fax from the memory when you are at your machine. If you have chosen Fax Preview, see Fax Preview (Monochrome only) on page 58 and Memory Receive (Monochrome only) on page 54. a b c d Press MENU. e f g Press Print Document. You can only use one Memory Receive operation at a time: Fax Forwarding Fax Storage PC Fax Receive Off Press a or b to display Fax.
Receiving a Fax Fax Forwarding 6 Fax Storage 6 When you choose Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message. If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. a b c d If you have set Fax Storage, a backup copy will automatically be printed at the machine.
Chapter 6 PC Fax Receive 6 If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear on the LCD.
Receiving a Fax Changing the destination PC a b c d e f g h i j k l 6 Turning off Memory Receive Operations 6 Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Setup Receive. a b c d Press MENU. e f Press Setup Receive. g h i Press Memory Receive. Press Setup Receive. Press a or b to display Memory Receive. Press Memory Receive. Press PC Fax Receive. Press , or the PC you want to receive faxes. Press OK. Press Backup Print:On or Backup Print:Off. Press Stop/Exit.
Chapter 6 Changing Memory Receive Operations If received faxes remain in your machine’s memory when you change the Memory Receive Operations, the LCD will ask you one of the following questions: Erase All Doc? Print All Fax? • If you press Yes, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again. • If you press No, faxes in the memory will not be erased or printed and the setting will be unchanged.
Receiving a Fax Using Fax Preview When the fax is displayed, press More. The buttons will appear on the LCD and perform the operations shown below. 6 When you receive a fax, you will see the popup message on the LCD. (For example: New Fax: 02) a Button Press Fax Preview. The LCD will display the new fax list. Enlarge the fax. Reduce the fax.
Chapter 6 How to print a fax a b c d 6 Press Fax Preview. a b c d e Press the fax you want to view. Press More. Press (Print). If the fax is multiple pages, go to step e. If the fax is a single page it will start printing. Go to step f. e Do one of the following: To keep the fax in the memory, press No. Press Stop/Exit. Press More. Press Print All. Press Stop/Exit. Press Fax Preview. d Press Stop/Exit. 60 6 Press Fax Preview. a b c Press More. Press Delete All.
Receiving a Fax Remote Retrieval 6 You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages. Setting a Remote Access Code The remote access code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you have to set up your own code. The factory default code is the inactive code (---l).
Chapter 6 Remote Fax commands 6 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands 95 Change the Fax Forwarding or Fax Storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages. 2 Fax Forwarding One long beep means the change is accepted.
Receiving a Fax Retrieving fax messages You can call your machine from any touch tone telephone and have your fax messages sent to a machine. Before you use this feature, you have to turn on Fax Storage. 6 Changing your Fax Forwarding number 6 You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine. a Dial your fax number. a Dial your fax number. b When your machine answers, enter your remote access code (3 digits followed by ) at once.
7 Telephone and External devices Voice operations 7 Voice calls can be made either with an extension or external telephone, by dialling manually, or by using Quick Dial numbers. Tone or Pulse When the machine is in Power Save mode you can receive faxes if the Power Save setting is Fax Receive:On. (See Power Save setting on page 27.) 7 Fax/Tel mode does not work in the Power Save condition. The machine will not answer telephone or fax calls and will keep ringing.
Telephone and External devices Telephone Service 7 The caller ID feature of this machine lets you use the caller ID subscriber service offered by certain telephone companies. Caller ID (Caller IDentification) (not available in certain area) The Caller ID is a telephone service that allows the subscriber to see a display of the caller's phone number as the telephone rings. It is a fast way to screen your calls.
Chapter 7 Advantages of Caller ID For Business 7 7 All businesses profit from a quicker response to customer calls. For Home 7 Residential customers can protect themselves from unwanted calls. Setup Method a b c d e f g h i 7 Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Miscellaneous. Press Miscellaneous. Press a or b to display Caller ID Type. Press Caller ID Type. Press FSK or DTMF. Press Stop/Exit.
Telephone and External devices Connecting an external TAD (telephone answering device) You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax.
Chapter 7 Multi-line connections (PBX) 7 We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls. If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual.
Telephone and External devices If you answer a call and no one is on the line: Changing the remote codes 7 You should assume that you're receiving a manual fax. Press l 5 1 and wait for the chirp or until the LCD shows Receiving, and then hang up. Note You can also use the Fax Detect feature to make your machine automatically take the call.
8 Dialling and storing numbers How to Dial Manual dialling 8 8 Press all of the digits of the fax or telephone number using the dial pad. Fax Redial If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Mono Start or Color Start to try again. If you want to make a second call to a number you recently dialled, you can press Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List. Redial/Pause only works if you dialled from the control panel.
Dialling and storing numbers Outgoing Call history The last 30 numbers you sent a fax to will be stored in the outgoing call history. You can choose one of these numbers to fax to, add to One Touch or Speed Dial, or delete from the history. a Press Redial/Pause. You can also press History. b c d Press the Outgoing Call tab. Press the number you want. Do one of the following: To send a fax, press Send a fax. Press Mono Start or Color Start.
Chapter 8 Storing numbers b Do one of the following: 8 Enter the name (up to 16 characters) using the buttons on the LCD. You can set up your machine to do the following types of easy dialling: One Touch, Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number. Press OK. (To help you enter letters, see Entering Text on page 193.) To store the number without a name, press OK.
Dialling and storing numbers Storing One Touch numbers from Outgoing Calls You can store One Touch numbers from the Outgoing Call history. a Press Redial/Pause. You can also choose by pressing History. b c Press Outgoing Call tab. d e f g Press a or b to display the number you want to store. Press the number you want to store.
Chapter 8 i f Press OK to confirm the fax or telephone number. j When the LCD displays your settings, press OK to confirm. k Press Stop/Exit. Enter the second fax or telephone number (up to 20 digits) using the buttons on the LCD. Press OK. Storing Speed Dial numbers If you do not want to store a second number, press OK. 8 g You can store up to 100 2-digit Speed Dial locations with a name, and each name can have two numbers.
Dialling and storing numbers Storing Speed Dial numbers from Outgoing Calls i To choose where the number will be stored, do one of the following: 8 To accept the displayed next available Speed Dial location, press OK. You can store Speed Dial numbers from the Outgoing Call history. To enter a different Speed Dial location, press a 2-digit number using the buttons on the LCD. a Press Redial/Pause. You can also choose the number by pressing History. b c Press the Outgoing Call tab.
Chapter 8 g Do one of the following: Enter the name (up to 16 characters) using the buttons on the LCD. Changing or Deleting One Touch or Speed Dial names or numbers 8 Press OK. (To help you enter letters, see Entering Text on page 193.) To store the number without a name, press OK or use to delete the name, and then press OK. h Press OK to confirm the fax or telephone number you want to store.
Dialling and storing numbers g Do one of the following: If you chose Name:, enter the name (up to 16 characters) using the buttons on the LCD. (See Entering Text on page 193.) The LCD will display your settings. Press OK. If you chose Fax/Tel1: or Fax/Tel2:, enter the new number (up to 20 digits) using the buttons on the LCD. The LCD will display your settings. Press OK.
Chapter 8 Deleting a Group Note One Touch Dial locations begin with l. Speed Dial locations begin with #. i j When the LCD displays the Group Name and numbers, press OK to confirm. Press Stop/Exit. Note You can print a list of all the One Touch and Speed Dial numbers. Group numbers will be marked in the GROUP column. (See Reports on page 81.) a b c d Press Phone Book. e f g Press the Group Name. Press More. Press Delete. Press a or b to display the Group you want to delete. Press OK.
Dialling and storing numbers Combining Quick Dial numbers Note 8 Sometimes you may want to choose from several long distance carriers when you send a fax. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of longdistance carriers and credit card numbers as One Touch and Speed Dial numbers. You can store these long dialling sequences by dividing them and setting them up as separate One Touch and Speed Dial numbers in any combination.
9 Printing Reports Fax reports 9 You need to set up the Transmission Verification Report and Journal Period using the MENU keys. Transmission Verification Report h 9 There are several settings available for the Transmission Verification Report: On: Prints a report after every fax you send. On+Image: Prints a report after every fax you send. A portion of the fax’s first page appears on the report. Off: Prints a report if your fax is unsuccessful due to a transmission error.
Printing Reports g Press d or c to choose an interval. (If you choose 7 days, the LCD will ask you to choose the first day for the 7-day countdown.) 6, 12, 24 hours, 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine's memory becomes full with 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory.
10 Polling Polling overview 10 10 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive a Press b c d e Press d or c to display Polling RX.
Polling Setup to receive delayed polling 10 Sequential polling (Monochrome only) 10 Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation. Sequential polling lets you request documents from several fax machines in one operation. a Press a Press b c d e Press d or c to display Polling RX. b c d e Press d or c to display Polling RX. f g (Fax). Press Polling RX. Press Timer.
Chapter 10 j Polled transmit (Monochrome only) Press Mono Start. The machine polls each number or group in turn for a document. Press Stop/Exit while the machine is dialling to cancel the polling process. Cancelling a Sequential Polling Job a b Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. 10 Press Stop/Exit. Do one of the following: To cancel the entire sequential polling job, press Entire Seq. Poll. Go to step c.
Polling Setup for polled transmit with secure code 10 Secure Polling lets you restrict who can get the documents you set up to be polled. Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine, they will have to enter the secure code. a Press b c d e f Load your document. g h Press Mono Start. (Fax). Press d or c to display Polled TX. Press Polled TX. Press Secure. Enter a four-digit number. Press OK.
Chapter 10 86
Section III Copy Making copies III 88
11 Making copies How to copy 11 11 Skew Adjustment (See page 94.) Book Copy (See page 95.) Entering Copy mode 11 Watermark Copy (See page 95.) Duplex Copy (See page 96.) When you want to make a copy, press (Copy) to illuminate it in blue. Favorite Settings (See page 98.) Press the option you want. Note • The default setting is Fax mode. You can change the amount of time that the machine stays in Copy mode after the last copy operation. (See Mode Timer on page 28.
Making copies Making multiple copies 11 Copy settings 11 You can make up to 99 copies in one print run. You can change the copy settings temporarily for the next copy. a Press b Load your document. (See Loading documents on page 24.) The machine returns to its default settings after 1 minute, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 28.) c d Enter the number of copies you want. If you have finished choosing settings, press Mono Start or Color Start.
Chapter 11 d e f g Press d or c to display Quality. 100% Press Quality. 198% 10x15cm i A4 Press Fast, Normal or Best. 186% 10x15cm i LTR 142% A4iA3, A5iA4 If you do not want to change additional settings, press Mono Start or Color Start. Enlarging or reducing the image copied 97% LTR i A4 93% A4 i LTR 83% LGL i A4 69% A3iA4, A4iA5 47% A4 i 10x15cm 11 You can choose an enlargement or reduction ratio.
Making copies Making N in 1 copies or a poster (Page Layout) f 11 The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page. If you chose 2in1 or Poster (2 x 2)with A3 or Ledger, go to step g to choose the paper size of your document. If you choose another setting, go to step h. The 1 to 2 feature copies one A3 or Ledger size page onto two A4 or Letter size pages. If you use this setting, use the scanner glass. You can also produce a poster.
Chapter 11 If you are copying from the ADF, insert the document face up in the direction shown below: Poster (2 x 2) You can make a poster size copy of a photograph. 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) Poster (3 x 3) You can make a poster size copy of a photograph.
Making copies Adjusting Brightness and Contrast Paper Options 11 11 Paper Type (Tray #1) Brightness 11 You can adjust the copy brightness to make copies darker or lighter. a Press b c d e f Load your document. g If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality. Note (Copy). If you want to change the Paper Type for Tray #2, see Paper Size and Type on page 29. Enter the number of copies you want.
Chapter 11 d e f g Press Paper Size. If you do not want to change additional settings, press Mono Start or Color Start. You can change the tray that will be used for the next copy. To change the default tray see Tray use in Copy mode on page 29. Make sure you are in Copy mode. Load your document. Enter the number of copies you want. Press d or c to display Tray Select. 11 If your copy is scanned skewed, your machine can correct the data automatically.
Making copies Book Copy 11 Book copy corrects dark borders and skew when copying from the scanner glass. Your machine can correct the data automatically or you can make specific corrections. a Press b c d e f Load your document. Watermark Copy 11 You can place a logo or text into your document as a Watermark. You can select one of the template watermarks, data from your media cards or USB Flash memory drive, or scanned data. (Copy). Note Enter the number of copies you want.
Chapter 11 If you want to use a document as the watermark, press Scan. Place the document that you want to use for the watermark on the scanner glass and press Mono Start or Color Start. The scanned data will be shown on the LCD. If you want to adjust the degree of Transparency for your scanned data, press Transparency. Press d or c to adjust the degree, and then press OK.
Making copies Note • Fit to Page, Page Layout, Book Copy and Watermark Copy are not available with Duplex Copy. • You can only use plain paper sizes A4, A5 and Letter. • Make sure to use Tray#1 to make Duplex Copy. (See Tray use in Copy mode on page 29.) a Press Duplex Copy on the machine’s panel. b c Press On to turn on the duplex setting. d e f g h i Press Portrait Long edge flip, Portrait Short edge flip, Landscape Long edge flip or Landscape Short edge flip.
Chapter 11 j Do one of the following: Place the next page on the scanner glass. Press Scan. Go to step k. After all the pages have been scanned, press Complete. Setting your favourites You can store the copy settings that you use most often by setting them as a favourite. You can set up to three favourites. a Press Press Mono Start or Color Start. The machine starts scanning and printing the document. b Choose the copy option and settings you want to store.
Making copies Retrieving your favourite setting 11 When you are ready to use one of your favourite set of settings, you can recall it. a Press b c Press Favorite. ‘Out of Memory’ message 11 If you get an Out of Memory message while scanning a multi-page document, you will have the option to press Mono Start or Color Start to copy the pages scanned so far, or to press Stop/Exit to cancel the operation. (Copy). Press the favourite setting you want to retrieve.
Chapter 11 100
Section IV Direct Photo Printing IV Printing photos from a memory card or USB Flash memory drive Printing photos from a camera 102 119
12 Printing photos from a memory card or USB Flash memory drive PhotoCapture Center™ Operations Printing from a memory card or USB Flash memory drive without a PC 12 Using a memory card or USB Flash memory drive 12 Even if your machine is not connected to your computer, you can print photos directly from digital camera media or a USB Flash memory drive. (See Print Images on page 105.
Printing photos from a memory card or USB Flash memory drive Memory cards or USB Flash memory drive folder structure 12 Your machine is designed to be compatible with modern digital camera image files and memory cards or USB Flash memory drive; however, please read the points below to avoid errors: The image file extension must be .JPG (other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).
Chapter 12 Getting started Photo Capture key indications: 12 Firmly put a memory card or USB Flash memory drive into the correct slot. 1 2 3 4 5 1 USB Flash memory drive 2 CompactFlash® 3 SD, SDHC 4 Memory Stick™, Memory Stick PRO™ 5 xD-Picture Card™ IMPORTANT The USB direct interface supports only a USB Flash memory drive, a PictBridge compatible camera, or a digital camera that uses the USB mass storage standard. Any other USB devices are not supported.
Printing photos from a memory card or USB Flash memory drive Entering PhotoCapture mode 12 After you insert the memory card or USB Flash memory drive, press the (Photo Capture) key to illuminate it in blue and the LCD displays the PhotoCapture options. The LCD shows: Print Images 12 CAUTION Picture files cannot be previewed, printed, and searched when the folder is named in Chinese. Use alphabet and/or numbers for the folder name.
Chapter 12 d Enter the number of copies you want either by pressing the number box directly and enter the number you want or pressing + or -. Press OK. e Repeat step c and d until you have chosen all the photos that you want to print. f After you have chosen all the photos, press OK. You now have the following options: Note • Only file names that are 8 characters or less will be printed correctly on the index sheet. • File names cannot be printed correctly if they are Chinese.
Printing photos from a memory card or USB Flash memory drive Printing Photos 12 Before you can print an individual image, you have to know the image number. a b c d e Make sure you have put a memory card or USB Flash memory drive in the correct slot. Press (Photo Capture). Print the Index. (See Print Index (Thumbnails) on page 106.) Note • You can enter up to 12 characters (including commas) for the image numbers you want to print.
Chapter 12 Note • You have 7 ways to add effects to your photo. (Auto Correct) • While the image is enlarged, you can move around the image with up ( ), down ( ), left ( )and right ( ). • Press Cancel to return to the list of effects. g The machine decides the suitable effect for your photo. (Enhance Skin) Press + or - to enlarge or reduce the frame size. Best used for adjusting portrait photographs. It adjusts human skin color. Press d or c to adjust the level of contrast.
Printing photos from a memory card or USB Flash memory drive DPOF printing 12 DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, FUJIFILM Corporation, Panasonic Corporation and Sony Corporation) created this standard to make it easier to print images from a digital camera. If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.
Chapter 12 PhotoCapture Center™ print settings 12 You can change the print settings temporarily for the next print. The machine returns to its default settings after 3 minutes, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 28.) Note You can save the print settings you use most often by setting them as the default. (See Setting your changes as a new default on page 115.
Printing photos from a memory card or USB Flash memory drive Menu Selections Options 1 Options 2 Page Color Enhance On/Off — 113 (Does not appear when Enhance Photos is chosen.) White Balance — 114 0 Sharpness 0 Color Density 0 Cropping On/Off Borderless On/Off — 114 Date Print On/Off — 114 Set New Default Yes — 115 Factory Reset Yes — 115 (Does not appear when DPOF print is chosen) No No Print Speed and Quality a b Press Print Setting. c d Press Print Quality.
Chapter 12 Paper and print size a b c d 12 Press Print Setting. Press a or b to display Paper Size. Press Paper Size. Press the paper size you are using, 10x15cm, 13x18cm, A4, A3, Letter or Ledger. Do one of the following: If you chose Letter or A4, go to step e. If you chose another size of paper, go to step f. e Adjusting Brightness, Contrast and Color Brightness a b c d Press Print Setting. e If you do not want to change additional Press the Print Size.
Printing photos from a memory card or USB Flash memory drive Color Enhancement 12 You can turn on the color enhancement feature to print more vivid images. Printing time will be slower. a b Press Print Setting. c d Press Color Enhance. Press a or b to display Color Enhance. Do one of the following: If you want to customize the White Balance, Sharpness or Color Density, press On, and then go to step e. If you do not want to customize, press Off. Go to step h.
Chapter 12 Cropping 12 Borderless printing 12 If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped. This feature expands the printable area to the edges of the paper. Printing time will be slightly slower. The factory setting is On. If you want to print the whole image, turn this setting to Off. Press Print Setting. If you do not want to change additional a b c d Press Print Setting.
Printing photos from a memory card or USB Flash memory drive Setting your changes as a new default 12 You can save the print settings you use most often by setting them as the default settings. These settings will stay until you change them again. Scan to a memory card or USB Flash memory drive Entering Scan mode 12 12 a Press your new setting. Repeat this step for each setting you want to change. When you want to scan to a memory card or USB Flash memory drive, press (Scan).
Chapter 12 How to scan to a memory card or USB Flash memory drive e Quality Selectable File Format Color 150 dpi JPEG / PDF Color 300 dpi JPEG / PDF Color 600 dpi JPEG / PDF B/W 200x100 dpi TIFF / PDF B/W 200 dpi TIFF / PDF a To change the quality, press d or c to display Quality. Press Quality and choose Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200x100 dpi or B/W 200 dpi. 12 You can scan monochrome and color documents onto a memory card or USB Flash memory drive.
Printing photos from a memory card or USB Flash memory drive Glass Scan Size 12 To scan a Letter, Legal, Ledger, or A3 size document, you need to change the Glass Scan Size setting. The default setting is A4. a Press b c Press Scan to Media. d e How to set a new default You can save the Scan to Media settings (Quality, File Type, and Glass ScanSize) you use most often by setting them as the default settings. These settings will stay until you change them again. (Scan).
Chapter 12 Understanding the Error Messages 12 Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center™, you can easily identify and troubleshoot any problems. Hub is Unusable. This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface. Media Error This message will appear if you put in a memory card that is either bad or not formatted, or when there is a problem with the media drive.
13 Printing photos from a camera Printing photos directly from a PictBridge camera Setting your digital camera 13 If your camera is using the USB Mass Storage standard, you can also print photos from a digital camera without PictBridge. (See Printing photos directly from a digital camera (without PictBridge) on page 121.
Chapter 13 Settings Options Paper Size 10×15cm Paper Type Other Glossy Layout Borderless: On Print Quality Photo Color Enhancement Off Date Print Off When your camera does not have any menu selections, this setting is also used. The names and availability of each setting depends on the specification of your camera. b Turn on the camera. When the machine has recognized the camera, the LCD shows Camera Connected.
Printing photos from a camera Printing photos directly from a digital camera (without PictBridge) Printing Images 13 Note 13 If your camera supports the USB Mass Storage standard, you can connect your camera in storage mode. This enables you to print photos from your camera. Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a (If you would like to print photos in PictBridge mode, see Printing photos directly from a PictBridge camera on page 119.
Chapter 13 Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory. Unusable Device This message will appear if you connect a camera which is not using the USB Mass Storage standard.
Section V Software Software and Network features V 124
14 Software and Network features The CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). These guides have easy to use links that, when clicked, will take you directly to a particular section. c 14 Click the heading you would like to view from the list at the left of the window.
Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary VI 126 137 166 194 209
A Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard grounded electrical socket. Choose a location where the temperature remains between 10°C and 35°C. WARNING DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment, chemicals or water.
Safety and Legal To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. Note If there are faxes in the machine's memory, you need to print them or save them before you unplug the machine from the electrical socket for more than 24 hours. (To print the faxes in memory, see Printing a fax from the memory on page 54.
DO NOT use flammable substances, any type of spray, liquid or aerosol cleaners to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock. If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service. If metal objects, water or other liquids get inside the machine, immediately unplug the machine from the electrical socket.
Safety and Legal Always make sure the plug is fully inserted. DO NOT use the machine if the power cord is frayed or damaged, doing so may cause a fire. When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to people, including the following: 1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.
DO NOT put your hands in front of the machine under the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this may cause injury. DO NOT touch the area shaded in the illustration. Doing this may cause injury.
Safety and Legal When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or the Outer Rear Cover. DO NOT touch the Touchscreen immediately after plugging in the power cord or turning the machine on. Doing this may cause an error.
Important Information Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning the outside of the machine and the scanner glass. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not place this product near water. 6 Do not place this product on an unstable cart, stand, or table.
Safety and Legal 16 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions: If the power cord is damaged or frayed. If the product has been spilled by liquid. If the product has been exposed to rain or water. If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions.
IMPORTANT-For Your Safety To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is effectively grounded through the normal household wiring. Extension cords used with the equipment must be three-conductor and be correctly wired to provide connection to ground. Incorrectly wired extension cords are a major cause of fatalities.
Safety and Legal Legal limitations for copying A It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document. The following are examples of documents which may not be copied: Money Bonds or other certificates of debt Certificates of Deposit Armed Forces Service or Draft papers.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2008 Brother Industries, Ltd. All rights reserved. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries.
B Troubleshooting and Routine Maintenance B B Troubleshooting B If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Printing (continued) Difficulty Suggestions White horizontal lines appear in text or graphics. Clean the print head. (See Cleaning the print head on page 161.) Make sure that you are using Brother Original Innobella™ ink. Try using the recommended types of paper. (See Acceptable paper and other print media on page 20.) If you are using A3 long grain paper, you may get horizontal lines appearing on your prints. Try turning off A3 Secure Feed.
Troubleshooting and Routine Maintenance Printing (continued) Difficulty Suggestions Print speed is too slow. Try changing the printer driver setting. The highest resolution needs longer data processing, sending and printing time. Try the other quality settings in the printer driver Advanced tab. Also, click Color Settings, and make sure you uncheck Color Enhancement. Turn the borderless feature off. Borderless printing is slower than normal printing.
Telephone Line or Connections Difficulty Suggestions Dialling does not work. (No dial tone) Make sure the machine is plugged in and not in Power Save mode. Check the line cord connections. Change the Tone/Pulse setting. (See the Quick Setup Guide.) Lift the external telephone’s handset, (or the machine’s handset or cordless handset if available), and then dial the number to send a manual fax. Wait to hear fax receiving tones before pressing Mono Start or Color Start.
Troubleshooting and Routine Maintenance Handling Incoming Calls B Difficulty Suggestions The machine ‘Hears’ a voice as a CNG Tone. If Fax Detect is set to on, your machine is more sensitive to sounds. It may mistakenly interpret certain voices or music on the line as a fax machine calling and respond with fax receiving tones. Deactivate the machine by pressing Stop/Exit. Try avoiding this problem by turning Fax Detect to off. (See Fax Detect on page 52.) Sending a fax call to the machine.
Software Difficulties Difficulty Suggestions Cannot install software or print. Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair and reinstall the software. ‘Device Busy’ Make sure the machine is not showing an error message on the LCD. Cannot print images from FaceFilter Studio. To use FaceFilter Studio, you must install the FaceFilter Studio application from the CD-ROM supplied with your machine. To install FaceFilter Studio see the Quick Setup Guide.
Troubleshooting and Routine Maintenance Network Difficulties B Difficulty Suggestions Cannot print over the Network. Make sure that your machine is powered on, is online and in Ready mode. Print a Network Configuration list (see Reports on page 81.) and check the current Network settings printed in this list. Reconnect the LAN cable to the hub to verify that the cabling and network connections are good. If possible, try connecting the machine to a different port on your hub using a different cable.
Dial Tone detection When you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to dial the number. By changing the Dial Tone setting to Detection you can make your machine dial as soon as it detects a dial tone. This setting can save a small amount of time when sending a fax to many different numbers. If you change the setting and start having problems with dialling you should change back to the factory No Detection setting. a b Press MENU.
Troubleshooting and Routine Maintenance Error and Maintenance messages B As with any sophisticated office product, errors may occur and consumable items may need to be replaced. If this happens, your machine identifies the error and shows an error message. The most common error and maintenance messages are shown below. You can correct most errors and routine maintenance by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Error Message Cause Action Cannot Detect You installed a new ink cartridge too quickly and the machine did not detect it. Take out the new ink cartridge and re-install it slowly until it clicks. If you are using non Brother Original ink the machine may not detect the ink cartridge. Replace the cartridge with a Brother Original ink cartridge. If the error message remains, contact your Brother dealer. An ink cartridge is not installed correctly.
Troubleshooting and Routine Maintenance Error Message Cause Action Image Too Small. The size of your photo is too small to trim. Choose a larger image. Ink low One or more of the ink cartridges are running out of ink. If a sending machine has a color fax to send, your machine's ‘handshake’ will ask that the fax be sent as black and white. If the sending machine has the ability to convert it, the color fax will be printed at your machine as a black and white fax. Order a new ink cartridge.
Error Message Cause Action No Paper Fed The machine is out of paper or paper is not properly loaded in the paper tray. Do one of the following: Refill the paper in the paper tray, and then press Mono Start or Color Start. Remove the paper and load it again and then press Mono Start or Color Start. The paper is jammed in the machine. Remove the jammed paper by following the steps in Printer jam or paper jam on page 152.
Troubleshooting and Routine Maintenance Error Message Cause Action Touchscreen initia lization failed The Touchscreen was pressed before the power on initialization was completed. Make sure that nothing is touching or resting on the Touchscreen. Unable to Clean XX The machine has a mechanical problem. Open the scanner cover and remove any foreign objects inside the machine. If the error message continues, disconnect the machine from the power for several minutes, then reconnect it.
Error animations Display B Error animations display step-by-step instructions when paper gets jammed. You can read the steps at your own pace by pressing c to see the next step and d to go back. If you do not press a key after 1 minute the animation starts running automatically again. Note If the LCD shows: B a Press Stop/Exit to interrupt the error temporarily. b c d e f g Press MENU. Unable to Init.
Troubleshooting and Routine Maintenance c d Make sure you have set PC Fax Receive on the machine. (See PC Fax Receive on page 56.) If faxes are in the machine’s memory when you set up PC Fax Receive, the LCD will ask if you want to transfer the faxes to your PC. Document jam Do one of the following: Document is jammed in the top of the ADF unit To exit and leave the faxes in the memory, press No. Press Stop/Exit.
Document is jammed inside the ADF unit a Take out any paper from the ADF that is not jammed. b c Lift the document cover. Printer jam or paper jam B B Take out the jammed paper depending on where it is jammed in the machine. a Pull the jammed document out to the right. Pull the paper trays (1) out of the machine. 1 1 d e Close the document cover. Press Stop/Exit. b 152 Push the two green levers up on both sides.
Troubleshooting and Routine Maintenance c Pull out the jammed paper (1) and press Stop/Exit. e 1 Reset the machine by lifting the scanner cover from the front of the machine and then close it. If you cannot remove the jammed paper from the front side, or the error message still appears on the LCD after you remove the jammed paper, please go to the next step. f Open the Outer Rear Cover (1) from the back of the machine. Pull the jammed paper out of the machine.
g Close the Inner Rear Cover (1) if it is open as shown in the illustration. IMPORTANT • If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper. 1 • If the print head is at the right corner as shown in the illustration, you cannot move the print head. Hold down Stop/Exit until the print head moves to the middle. Then unplug the machine from the power source, and take out the paper. h Close the Outer Rear Cover.
Troubleshooting and Routine Maintenance j Gently close the scanner cover (1) using the finger holds on both sides of it. 1 Routine maintenance B Replacing the ink cartridges B B Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD.
IMPORTANT Brother multifunction machines are designed to work with ink of a particular specification and will work to a level of optimum performance and reliability when used with genuine Brother Branded ink cartridges. Brother cannot guarantee this optimum performance and reliability if ink or ink cartridges of other specifications are used.
Troubleshooting and Routine Maintenance d Turn the green knob on the protective yellow cap clockwise until it clicks to release the vacuum seal, then remove the cap (1). f Gently push the ink cartridge until it clicks, and then close the ink cartridge cover. 1 g The machine will automatically reset the ink dot counter. Note e Each color has its own correct position. Insert the ink cartridge in the direction of the arrow on the label.
IMPORTANT • DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. Cleaning the outside of the machine Clean the Touchscreen as follows: IMPORTANT • DO NOT touch the cartridge insertion slots. If you do so, the ink may stain your skin. • To prevent activating the Touchscreen while cleaning, put the machine into Power Save mode first by pressing the Power Save key.
Troubleshooting and Routine Maintenance a Pull the paper trays (1) completely out of the machine. Cleaning the scanner glass a B Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened with a non-flammable glass cleaner. 1 1 3 1 b 2 Wipe the outside of the machine with a soft cloth to remove dust. b In the ADF unit, clean the white bar (1) and the glass strip (2) with a lint-free cloth moistened with a non-flammable glass cleaner.
Cleaning the machine’s printer platen CAUTION Be sure to unplug the machine from the electrical socket before cleaning the printer platen. a b B Cleaning the paper pick-up roller a Pull the paper trays completely out of the machine. b Unplug the machine from the electrical socket and open the Outer Rear Cover (1) and Inner Rear Cover (2) from the back of the machine.
Troubleshooting and Routine Maintenance g Put the paper trays firmly back in the machine. h i Re-connect the power cord. Checking the print quality If faded or streaked colors and text appear on your output, some of the nozzles may be clogged. You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern. Do not use the machine again until the rollers are dry. Cleaning the print head To maintain print quality, the machine will automatically clean the print head.
h i j The LCD asks you if you want to start cleaning. Press Color Start. The machine starts cleaning the print head. After cleaning is finished, press Color Start. The machine starts printing the Print Quality Check Sheet again and then return to step e. Press Stop/Exit. If you repeat this procedure at least five times and the print quality is still poor, replace the ink cartridge for the clogged color. After replacing the ink cartridge, check the print quality.
Troubleshooting and Routine Maintenance Checking the ink volume B Although an ink volume icon appears on the LCD, you can use the ink menu to see a large graph showing the ink that is left in each cartridge. a Press b Press Ink Volume. The LCD shows the ink volume. c Press Stop/Exit. IMPORTANT It is important to allow the machine to ‘park’ the print head after a print job. Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped.
g IMPORTANT • Make sure that the plastic tabs on both sides of the green protective part (1) have securely clicked into place (2). 1 1 2 • If you are not able to find the green protective part, DO NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the green protective part or the ink cartridges in position. Shipping without them will cause damage to your machine and may void your warranty.
Troubleshooting and Routine Maintenance i j Pack the machine and the printed materials in the original carton with the original packing material as shown below. Do not pack the used ink cartridges in the carton. B Close the carton and tape it shut.
C Menu and Features On-screen programming Mode and menu keys C MENU Your machine is designed to be easy to operate with LCD on-screen programming using the menu buttons on the Touchscreen. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Stop the current operation. C You can program your machine by using the Menu table that begins on page 167. These pages list the menu selections and options.
Menu and Features Menu table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. MENU ( MENU ) C Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer — Off Sets the time to return to Fax mode. 28 Sets the size and type of paper in paper tray #1.
Level1 Level2 Level3 Options Descriptions Page General Setup Tray Setting Tray Use:Copy Tray#1* 29 (Continued) (Continued) Choose the tray that will be used for Copy mode. Choose the tray that will be used for Fax mode. 30 Adjusts the ring volume. 31 Adjusts the volume level of the beeper. 31 Adjusts the volume level of the speaker. 31 Customizes the Power Save key not to receive faxes in power save mode. 27 Adjusts the contrast of the LCD.
Menu and Features Level1 Level2 Level3 Options Descriptions Page General Setup A3 - Short Grain — On Turn on this setting when you use A3 short grain paper. 30 — You can restrict selected machine operation for up to 20 restricted users and all other non-authorized Public users. 34 Ring Delay 0 - 10 (2*) Sets the number of rings before the machine answers in Fax Only or Fax/Tel mode. 51 F/T Ring Time 20 Secs Sets the pseudo/doublering time in Fax/Tel mode.
Level1 Level2 Level3 Options Descriptions Page Fax Report Setting Transmission On Initial setup for Transmission Verification Report and Fax Journal Report. 80 (Continued) On+Image Off* Off+Image Off2 Off2+Image Journal Period 80 Off Every 50 Faxes* Every 6 Hours Every 12 Hours Every 24 Hours Every 2 Days Every 7 Days Print Document — — Prints incoming faxes store from the memory. 54 Remote Access — ---l Set your own code for Remote Retrieval.
Menu and Features Network menu Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN TCP/IP BOOT Method Auto* Chooses the BOOT method that best suits your needs. Static RARP BOOTP DHCP IP Address [000-255]. [000-255]. Enter the IP address. [000-255]. [000-255] Subnet Mask [000-255]. [000-255]. Enter the Subnet mask. [000-255]. [000-255] Gateway [000-255]. [000-255]. Enter the Gateway address. [000-255]. [000-255] Node Name BRNXXXXXXXXXXXX Enter the Node name.
Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN TCP/IP IPv6 On (Continued) (Continued) (Continued) Enable or Disable the IPv6 protocol. If you want to use the IPv6 protocol, visit http://solutions. brother.com for more information. Ethernet Off* — Auto* 100B-FD Chooses the Ethernet link mode. 100B-HD 10B-FD 10B-HD WLAN TCP/IP BOOT Method Auto* Static RARP Chooses the BOOT method that best suits your needs. BOOTP DHCP IP Address [000-255]. [000-255].
Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network WLAN TCP/IP DNS Server (Continued) (Continued) (Continued) (Primary) 000.000.000.000 Specifies the IP address of the primary or secondary server. (Secondary) 000.000.000.000 APIPA On* Off IPv6 On Off* Automatically allocates the IP address from the link-local address range. Sets the IPv6 protocol On. Setup Wizard — — You can configure your print server.
Level1 Level2 Level3 Level4 Options Descriptions Network E-mail/IFAX Mail Address Mail Address — Enter the mail address. (Up to 60 characters) Setup Server SMTP Server Name (Up to 30 characters) Enter the SMTP server address. (Continued) IP Address [000-255]. [000-255]. [000-255]. [000-255] SMTP Port [00001-65535] Enter the SMTP port number. Auth. for SMTP None* Selects the Security method for E-mail notification SMTP-AUTH POP bef.
Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network E-mail/IFAX Setup Mail RX Auto Polling On* (Continued) (Continued) Automatically checks the POP3 server for new messages. Off Poll Frequency 1 Min (When Auto Polling is set to On.) 3 Mins 5 Mins 10 Mins* Sets the interval for checking for new messages on the POP3 server. 30 Mins 60 Mins Header All Subject+From+ To Selects the contents of the mail header to be printed.
Level1 Level2 Level3 Level4 Options Descriptions Network Scan to FTP Passive Mode On* — You can set Passive Mode to OFF or ON depending on your FTP server and network firewall configuration. (Continued) Off Port Number — — You can change the port number used to access the FTP server. File Name1 — — File Name2 — — In addition to the seven preset file names, you can store two user defined file names that can be used for creating an FTP Server Profile.
Menu and Features MENU ( MENU ) (continued) Level1 Print Reports Level2 Level3 Options Descriptions Page Prints these lists and reports. 80 163 XMIT Verify — — Help List — — Quick Dial — Alphabetical Order C Numerical Order Fax Journal — — User Settings — — Network Config — — Caller ID hist. — — Machine Info. Serial No. — — Lets you check the serial number of your machine.
Fax ( ) Level1 Level2 Level3 Options Descriptions Page Fax Resolution — — Standard* Sets the resolution for outgoing faxes. 45 Changes the lightness or darkness of faxes you send. 45 Sets the glass scan size for faxes. 41 Fine S.Fine Photo Contrast — — Auto* Light Dark Glass ScanSize — — A4* A3 Letter Legal Ledger Broadcasting Add Number — — You can send the same fax message to more than one fax number. 43 — On You can preview a fax message before send it.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Factory Reset — — Yes You can restore all settings to the factory settings. 48 History Outgoing Call Send a fax — 71 More Add to Speed Dial You can choose a number from the Outgoing Call history and then send a fax to it, add it to One Touch Dial, add it to Speed Dial, or delete it. You can choose a number from the Caller ID history and then send a fax to it, add it to One Touch Dial, add it to Speed Dial, or delete it.
Scan ( ) Level1 Option1 Option2 Option3 Descriptions Page Scan to E-mail PC — — You can scan a monochrome or a color document into your E-mail application. E-mail server Quality Color 150 dpi* Chooses the file format to send the scanned data via E-mail server.
Menu and Features Level1 Option1 Option2 Option3 Descriptions Page Scan to Image — — — You can scan a color picture into your graphics application. Scan to OCR — — — You can have your text document converted to an editable text file. See Software User's Guide on the CD-ROM Scan to File — — — You can scan a monochrome or a color document into your computer.
Level1 Option1 Option2 Option3 Descriptions Page Scan to FTP Name Quality Color 150 dpi* Chooses the file format to send the scanned data via FTP. See Software User's Guide on the CD-ROM (Choose or enter the name that you want to use for the profile of the FTP server. This name will be displayed on the LCD screen.
Menu and Features Level1 Option1 Option2 Option3 Descriptions Page Scan to FTP IP Address Quality Color 150 dpi* (Continued) (Enter the IP address of the FTP server.) Chooses the file format to send the scanned data via FTP.
Copy ( ) Level1 Level2 Level3 Options Descriptions Page Quality — — Fast Choose the Copy resolution for the next copy. 89 Normal* Best Enlarge/Reduce 100%* — — — 90 Enlarge — 198% 10x15cm i A4 You can choose the enlargement ratio for the next copy. 90 You can choose the reduction ratio for the next copy.
Menu and Features Level1 Level2 Level3 Brightness — — Options Dark Light Descriptions Page Adjusts the brightness of copies. 93 -2 -1 C 0 +1 +2 Contrast — — -2 Adjusts the contrast of copies. 93 You can choose to stack or sort multiple copies. 92 You can make N in 1, 1 to 2 or Poster copies. 91 If your scanned copy is skewed, your machine can correct the data automatically. 94 Corrects dark borders and skew when copying from the scanner glass.
Level1 Level2 Level3 Options Descriptions Page Watermark Copy Use Watermark — See the watermark copy settings in the following table. You can place a logo or text into your document as a Watermark. 95 — Portrait Long edge flip Enables or disables duplex printing. You can also choose long edge or short edge duplex printing. 96 You can save your Favourite settings.
Menu and Features Watermark Copy Settings Option1 Option2 Option3 Option4 Descriptions Page Edit Template — Text CONFIDENTIAL* Places a text into your document as a Watermark using a template. 95 DRAFT C COPY — Position A B C D E* F G H I Pattern — Size Small Medium* Large — Angle -90° -45°* 0° +45° +90° — Transparency -2 -1 0 +1 +2 — Color Yellow Green Orange Black* Blue Red Purple The factory settings are shown in Bold with an asterisk.
Option1 Option2 Option3 Use Image Scan Transparency Option4 -2 (Set page and press start) -1 Descriptions Page Places a logo or text into your document as a Watermark using a scanned image. 95 0 +1 +2 Media Position Places a logo or text into your document as a Watermark using an image from removable media. A B C D E* F G H I Pattern Size Small Medium* Large Angle -90° -45°* 0° +45° +90° Transparency -2 -1 0 +1 +2 The factory settings are shown in Bold with an asterisk.
Menu and Features Photo Capture ( Level1 ) Level2 Level3 View Photos (Print All Photos) Options Descriptions Page See the print settings in the following table. You can print all photos in your memory card or USB Flash memory drive. 105 (Auto Correct) The machine starts a Slide Show of your photos. (Slide Show) Enhance Photos See the print settings in the following table. Enhance C The machine decides the suitable effect for your photo. 107 You can adjust your photos with these settings.
Print Settings Option1 Option2 Option3 Option4 Descriptions Page Print Quality Normal — — Choose the print quality. 111 (Does not appear for DPOF printing) Photo* Paper Type Plain Paper — — Choose the paper type. 111 (When A4 or Letter is chosen) — Choose the paper and print size. 111 — — Adjusts the brightness. 112 — — Adjusts the contrast.
Menu and Features Option1 Option2 Option3 Color Enhance On White Balance (Does not appear when Enhance Photos is chosen.) Off* Option4 -2 Descriptions Page Adjusts the hue of the white areas. 113 -1 C 0 +1 +2 Sharpness -2 Enhances the detail of the image. -1 0 +1 +2 Color Density -2 Adjusts the total amount of color in the image. -1 0 +1 +2 Cropping On* — — Crops the image around the margin to fit the paper size or print size.
Phone Book ( Phone Book ) Level1 Level2 Level3 Options Descriptions Page Phone Book Send a fax — — You can dial by pressing only a few keys (and Start). 40 More Set Speed Dial — You can set up dial entry by pressing only a few keys. 74 Set One Touch Dial — You can store your most frequently called numbers on the One Touch keys. 72 Setup Groups — You can set up Group numbers for Broadcasting. 77 Change — You can change One Touch Dial and Speed Dial numbers.
Menu and Features Entering Text C When you are setting certain menu selections, you may need to enter text into the machine. Press to choose numbers, letters or special characters. Up to four letters are assigned to each button on the LCD. C By pressing the correct button repeatedly, you can access the character you want. Inserting spaces To enter a space, press C to choose special characters, then press the space button or . Note The characters available may differ depending on your country.
D Specifications D General D Printer Type Inkjet Print Method Mono: Piezo with 94 × 2 nozzles Color: Piezo with 94 × 3 nozzles Memory Capacity 64 MB LCD (liquid crystal display) Touchscreen 4.2 in. (106.7 mm) Color LCD Touchscreen active area 4.0 in. (100.3 mm) Power Source AC 220 to 240V 50/60Hz Power Consumption Power Save Mode: Average 0.9 W Sleep Mode: Average 4.5 W Standby: Average 6.
Specifications Weight 16.6 kg Noise Operating: 50 dB or less 1 Temperature Operating: 10 - 35°C Best Print Quality: 20 - 33°C Operating: 20 - 80% (without condensation) Best Print Quality: 20 - 80% (without condensation) Humidity ADF (automatic document feeder) D Recommended environment for best results: Up to 50 pages Temperature: 20°C - 30°C Humidity: 50% - 70% Paper: 80 g/m2 1 Paper Tray #1 100 Sheets 80 g/m2 Paper Tray #2 250 Sheets 80 g/m2 This depends on printing conditions.
Print media Paper Input D Paper Tray #1 Paper type: Plain paper, inkjet paper (coated paper), glossy paper 2, transparencies 1 2 and C5, Com-10, DL, Monarch and JE4 envelopes Paper size: Ledger, A3, Letter, Legal, Executive, A4, A5, A6, JIS B4, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo 10×15cm, Photo L (89×127mm), Photo 2L (13×18cm), Index card and Postcard 3. Width: 89 mm - 297 mm Length: 127 mm - 431.8 mm For more details, see Paper weight, thickness and capacity on page 23.
Specifications Fax D Compatibility ITU-T Super Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 33600 bps Document Size D ADF Width: 148 mm to 297 mm ADF Length: 148 mm to 431.8 mm Scanner Glass Width: Max. 297 mm Scanner Glass Length: Max. 431.
1 2 3 Broadcasting 1 256 stations Automatic Redial 3 times at 5 minute intervals Ring Delay 0, 1, 2, 3, 4, 5, 6, 7, 8, 9 or 10 rings Communication Source Public switched telephone network. Memory Transmission Up to 480 2/400 3 pages Out of Paper Reception Up to 480 2/400 3 pages Monochrome only ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.
Specifications Copy D Color/Monochrome Yes/Yes Document Size ADF Width: 148 mm to 297 mm ADF Length: 148 mm to 431.8 mm Scanner Glass Width: Max. 297 mm D Scanner Glass Length: Max. 431.8 mm Copy Width: Max.
PhotoCapture Center™ Compatible Media 1 D CompactFlash® (4MB - 8GB) (Type I only, Type 2 and Microdrive™ are not compatible) (Compact I/O cards such as Compact LAN card and Compact Modem card are not supported.
Specifications PictBridge Compatibility D Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001. VIsit http://www.cipa.jp/pictbridge for more information.
Scanner D Color/Monochrome Yes/Yes TWAIN Compliant Yes (Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista®) Mac OS® X 10.2.4 or greater 1 WIA Compliant Yes (Windows® XP 2/Windows Vista®) Color Depth 48 bit color Processing (Input) 24 bit color Processing (Output) Resolution Up to 19200 × 19200 dpi (interpolated) 3 Up to 1200 × 2400 dpi (optical) (Scanner Glass) Up to 1200 × 600 dpi (optical) (ADF) Scanning Speed Monochrome: up to 3.39 sec. Color: up to 4.49 sec.
Specifications Printer Printer Driver D Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista® driver supporting Brother Native Compression mode Mac OS® X 10.2.
Interfaces 1 2 3 D USB 1 2 A USB 2.0 interface cable that is no longer than 2 m. LAN cable 3 Ethernet UTP cable category 5 or greater. Wireless LAN Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-Peer connection in Ad-hoc Mode. Your machine has a Hi-speed USB 2.0 interface. The machine can also be connected to a computer that has a USB 1.1 interface. Third party USB ports are not supported for Macintosh®.
Specifications Computer requirements D SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Computer Platform & Supported PC Operating System PC Software Interface Version Functions Windows® 2000 Operating Professional System 1 XP Home 2 XP Professional 2 Printing, PC Fax 4, Scanning, Removable Disk XP Professional x64 Edition 2 USB, 10/100 BaseTx (Ethernet), Wireless 802.
Consumable items Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge Replacement Ink Cartridges The first time you install a set of ink cartridges the machine will use an amount of ink to fill the ink delivery tubes for high quality printouts. This process will only happen once. With all following ink cartridges you can print the specified number of pages.
Specifications Network (LAN) D LAN You can connect your machine to a network for Network Printing, Network Scanning, PC Fax Send, PC Fax Receive (Windows® only) and Remote Setup 1. Also included is Brother BRAdmin Light 2 Network Management software. Support for Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista® Mac OS® X 10.2.4 or greater 3 Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN) IEEE 802.
Wireless one-push configuration If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup™ (PBC 1) or AOSS™, you can configure the machine easily without a computer. By pushing a button on the wireless LAN router / access point and the machine, you can set up the wireless network and security settings. See the users guide for your wireless LAN router / access point for instructions on how to access one-push mode.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset of an external telephone.
ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error. Extension telephone A telephone using the same line as your fax but plugged into a separate wall socket. External telephone A TAD (telephone answering device) or telephone that is connected to your machine. F/T Ring Time The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.
Glossary OCR (optical character recognition) The bundled Presto! PageManager software application converts an image of text to text you can edit. One Touch Keys on the machine’s control panel where you can store numbers for easy dialling. You can store a second number on each key if you hold down Shift as you press the One Touch key. Out of Paper Reception Receives faxes into the machine's memory when the machine is out of paper.
Scan to Media You can scan a monochrome or color document into a memory card or USB Flash memory drive. Monochrome images will be in TIFF or PDF file format and color images may be in PDF or JPEG file format. Scanning The process of sending an electronic image of a paper document into your computer. Search An electronic, numerical or alphabetical listing of stored One Touch, Speed Dial and Group numbers. Speed Dial A pre-programmed number for easy dialling.
F Index A Access codes, storing and dialling ...........79 ADF (automatic document feeder) .... 24, 40 Answering machine (TAD) .......................67 connecting ............................................67 Apple® Macintosh® See Software User's Guide on the CD-ROM. .................................................. Automatic fax receive ............................................49 Fax Detect .........................................52 B Broadcasting ............................................
E Envelopes ............................ 16, 17, 22, 23 Error messages on LCD ........................145 B&W Print Only ...................................145 Cannot Detect .....................................146 Cannot Print ........................................146 Comm. Error .......................................146 Ink low .................................................147 No Cartridge ........................................147 No Paper Fed ......................................
I N Ink cartridges checking ink volume ...........................163 ink dot counter ....................................155 replacing .............................................155 Innobella™ .............................................206 Network Printing See Network User's Guide on the CD-ROM. .............................................. Scanning See Software User's Guide on the CD-ROM. .............................................. J Jams document ............................................
Print settings Brightness ........................................112 Color enhancement ..........................113 Contrast ...........................................112 Paper type & size .................... 111, 112 Quality ..................................... 110, 111 Return to factory setting ...................115 Set new default ................................115 Printing all photos ..........................................105 index ................................................106 photos ...
S Safety Instructions .................................127 Scannable area ........................................26 Scanning See Software User's Guide on the CD-ROM. .................................................. Security Secure function lock administrator password ......................34 Public user .........................................35 restricted users ..................................36 Shipping the machine ............................163 Sleep Mode ..........................................
Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.
