USER’S GUIDE MFC-7320 MFC-7440N MFC-7840W Version A UK/IRE/SAF
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-7320, MFC-7440N and MFC-7840W (Circle your model number) Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
Approval Information and Compilation and Publication Notice THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in other countries.
EC Declaration of Conformity under the R & TTE Directive ii
Table of Contents Section I 1 General General information 2 Using the documentation ....................................................................................... 2 Symbols and conventions used in the documentation .................................... 2 Accessing the Software User’s Guide and Network User’s Guide (MFC-7440N and MFC-7840W only).................................................................. 2 Viewing documentation ...............................................................
Dial pad restriction .........................................................................................29 One Touch restriction ....................................................................................29 Speed Dial restriction ....................................................................................29 Section II Fax 5 Sending a fax 32 How to fax............................................................................................................32 Entering fax mode ...
Telephone and external devices 44 Telephone line services ....................................................................................... 44 Caller ID......................................................................................................... 44 Setting the telephone line type ...................................................................... 45 BT call sign (U.K. only) ..................................................................................
Delayed polling ..............................................................................................62 Sequential polling ..........................................................................................63 Polled transmit ....................................................................................................63 Setup for polled transmit................................................................................63 Setup for polled transmit with a secure code................
Safety precautions......................................................................................... 81 IEC60825-1+A2:2001 Specification .............................................................. 84 Disconnect device ......................................................................................... 84 Wiring information (U.K. only)........................................................................ 84 LAN connection (MFC-7440N and MFC-7840W only) ..................................
Copy ..................................................................................................................152 Scan...................................................................................................................153 Print ...................................................................................................................154 Interfaces ...........................................................................................................
Section I General General information Loading paper and documents General setup Security features I 2 9 21 24
1 General information Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Bold style identifies keys on the machine control panel or computer screen. Italics Italicized style emphasizes an important point or refers you to a related topic.
General information Viewing documentation Viewing documentation (Windows®) To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the program group, and then click User’s Guides in HTML format. If you have not installed the software, you can find the documentation by following the instructions below: a Turn on your PC. Insert the Brother CD-ROM labelled Windows® into your CD-ROM drive.
Chapter 1 How to find scanning instructions 1 There are several ways you can scan documents. You can find the instructions as follows: Software User's Guide: 1 Viewing documentation (Macintosh®) a Turn on your Macintosh®. Insert the Brother CD-ROM labelled Macintosh® into your CD-ROM drive. b The following window will appear. c d Double-click the Documentation icon.
General information How to find scanning instructions 1 There are several ways you can scan documents. You can find the instructions as follows: Software User's Guide: 1 1 Scanning in Chapter 9 Using ControlCenter2 in Chapter 10 Network Scanning in Chapter 11 (MFC7440N and MFC-7840W only) Presto!® PageManager® User's Guide: 1 The complete Presto!® PageManager® User’s Guide can be viewed from the Help selection in the Presto!® PageManager® application.
Chapter 1 Control panel overview MFC-7320 1 5 2 6 3 7 4 8 MFC-7440N and MFC-7840W have the same keys.
General information 1 7
Chapter 1 1 2 Fax and telephone keys: Tel/R This key is used to have a telephone conversation after picking up the external handset during the F/T pseudo-ring. When connected to a PBX, you can use this key to gain access to an outside line, to recall an operator, or to transfer a call to another extension. Resolution Sets the resolution when sending a fax. Redial/Pause Redials the last number called. It also inserts a pause when programming quick dial numbers or when dialling a number manually.
2 Loading paper and documents Loading paper and print media The machine can feed paper from the standard paper tray or manual feed slot. When you put paper into the paper tray, note the following: If your application software supports paper size selection on the print menu, you can select it through the software. If your application software does not support it, you can set the paper size in the printer driver or by using the control panel buttons.
Chapter 2 c Put paper in the tray, and make sure that the paper is below the maximum paper mark (1). The side to be printed on must be face down. 1 Loading paper in the manual feed slot You can load envelopes and special print media one at a time into this slot. Use the manual feed slot to print or copy on labels, envelopes or thicker paper.
Loading paper and documents c Using both hands, slide the manual feed slot paper guides to the width of the paper that you are going to use. Printing on thick paper, bond paper, labels and envelopes 2 When the back output tray is pulled down, the machine has a straight paper path from the manual feed slot through to the back of the machine. Use this paper feed and output method when you want to print on thick paper, labels or envelopes.
Chapter 2 c Using both hands, slide the manual feed slot paper guides to the width of the paper that you are going to use. Note • Put the paper into the manual feed slot with the side to be printed face up. • Make sure that the paper or print media (see Acceptable paper and other print media on page 14.) is straight and in the correct position on the manual feed slot. If it is not, the paper or the transparency may not be fed correctly, resulting in a skewed printout or a paper jam.
Loading paper and documents Unprintable area 2 Unprintable area for faxes and copies The printable area of your machine begins at approximately 3 mm from the top and bottom and 2 mm from both sides of the paper. 2 2 1 3 mm 2 2 mm 2 Note 2 (For copies) The unprintable area shown above is for a single copy or a 1 in 1 copy using A4 size paper. The unprintable area changes with the paper size.
Chapter 2 Acceptable paper and other print media Recommended paper and print media 2 Print quality may vary according to the type of paper you are using. You can use the following types of print media: plain paper, bond paper, recycled paper, transparencies, labels or envelopes. To get the best print quality, we suggest using the following paper.
Loading paper and documents Type and size of paper 2 The machine loads paper from the installed standard paper tray or manual feed slot. Standard paper tray 2 Manual Feed Slot 2 The manual feed slot can hold a sheet with a size of 76.2 to 220 mm wide and 116 to 406.4 mm long. You can use the manual feed slot if you are using special paper, envelopes or labels.
Chapter 2 Handling and using special paper The machine is designed to work well with most types of xerographic and bond paper. However, some paper variables may have an effect on print quality or handling reliability. Always test samples of paper before purchasing to ensure desirable performance. Store paper in its original packaging and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.
Loading paper and documents Envelopes 2 Most envelopes will be suitable for your machine. However, some envelopes may have feed and print-quality problems because of the way they have been made. A suitable envelope should have edges with straight, well-creased folds and the leading edge should not be thicker than two sheets of paper. The envelope should lie flat and not be of baggy or flimsy construction.
Chapter 2 • with sealing flaps that have not been folded at purchase • with sealing flaps as shown in figure below • with each side folded as shown in figure below If you use any of the types of envelopes listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement. Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.
Loading paper and documents Loading documents Using the automatic document feeder (ADF) 2 2 2 a The ADF can hold up to 35 pages and feeds each sheet individually. Use standard 80 g/m2 paper and always fan the pages before putting them in the ADF. Recommended environment Documents to be faxed must be from 148 to 215.9 mm wide and from 148 to 355.6 mm long, and of a standard weight (80 g/m2). Unfold the ADF document output support flap (1) and the ADF support flap (2).
Chapter 2 Using the scanner glass You can use the scanner glass to fax, copy or scan pages of a book or one page at a time. Documents can be up to 215.9 mm wide and 297 mm long. Note To use the scanner glass, the ADF must be empty. a b Lift the document cover. c Close the document cover. 20 Using the document guidelines on the left, centre the document face down on the scanner glass. 2 CAUTION If the document is a book or is thick do not slam the cover or press on it.
3 General setup Mode timer 3 3 Paper size You can use seven sizes of paper for printing copies: A4, Letter, Executive, A5, A6, B5 and B6 and two sizes for printing faxes: A4 or Letter. The machine has three mode keys on the control panel: Fax, Scan, and Copy. You can set how much time the machine takes after the last Copy or Scan operation to return to Fax mode. If you choose Off, the machine will stay in the mode you used last.
Chapter 3 Volume settings Ring volume 3 3 While in Fax mode press or to adjust the volume level. The LCD will show the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it. c You can also change the ring volume through the menu: c Press Menu, 1, 4, 1. Press a or b to choose Off, Low, Med or High. Press OK. Press Stop/Exit.
General setup Automatic daylight savings time Sleep time 3 You can set the machine to change automatically for Daylight Savings Time. It will set itself forward one hour in the Spring, and back one hour in the Autumn. a b c Press a or b to choose On or Off. Press OK. You can save toner using this feature. When you set Toner Save to On, prints appear lighter. The default setting is Off. a b c 3 a b Press Menu 1, 6, 2. c Press Stop/Exit. 3 Press Menu, 1, 6, 1. Press a or b to choose On or Off.
4 Security features Security Setting up the password 4 4 Note You can set up your machine with multiple levels of security using Setting Lock and TX Lock (MFC-7320 and MFC-7440N only) or Secure Function Lock (MFC-7840W only). You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on TX Lock or Secure Function Lock, so they will not be lost.
Security features Secure Function Lock (MFC-7840W only) Secure Function Lock lets you restrict Public access to certain machine functions (Fax Tx, Fax Rx, Copy, Scan and Print 1). This feature also prevents users from changing the Default settings of the machine by limiting access to the Menu settings. Disabling at least one function is required to turn on Secure Function Lock for the Public user. Before using the security features you must first enter an administrator password.
Chapter 4 Setting up the Public user You can set up the Public user. Public users do not need to enter a password. Note You must disable at least one function to turn on Secure Function Lock for Public user. 4 Setting up restricted users You can set up users with restrictions and a password. a b Press Menu, 1, 8, 1. Press a or b to choose Setup User. Press OK. c Enter the administrator password. Press OK. Press a or b to choose Setup User. Press OK. d Press a or b to choose User01. Press OK.
Security features Turning Secure Function Lock on/off 4 If you enter the wrong password when following the instructions below, the LCD will show Wrong Password. Re-enter the correct password. Turning Secure Function Lock on a b c Note 4 Press a or b to choose Lock OffiOn. Press OK. Enter your four-digit administrator password. Press OK. a b Press Menu, 1, 8, 1. c Enter your four-digit administrator password. Press OK. Press a or b to choose Lock OniOff. Press OK.
Chapter 4 Setting lock 4 Changing your setting lock password a b Setting Lock lets you set a password to stop other people from accidentally changing your machine settings. Press Menu, 1, 8, 2. Press a or b to choose Set Password. Press OK. Make a careful note of your password. If you forget it, please call your Brother dealer. c While Setting Lock is On, you cannot change the following settings without a password: Enter your four-digit password. Press OK.
Security features Restricting dialling 4 Speed Dial restriction This feature is to prevent users from sending a fax or call to a wrong number by mistake.You can set the machine to restrict dialling by using the dial pad, One Touch and Speed Dial. a b If you choose Off, the machine does not restrict the dialling method. If you choose Enter # twice, the machine will prompt you to re-enter the number, and then if you re-enter the same number correctly, the machine will start dialling.
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Section II Fax Sending a fax Receiving a fax Telephone and external devices Dialling and storing numbers Remote fax options Polling Printing reports II 32 39 44 51 56 62 65
5 Sending a fax How to fax 5 Entering fax mode To enter fax mode press 5 (Fax), and the key will glow green. Sending a fax from the ADF Using the ADF to send your faxes is the easiest way. To cancel a fax in progress press Stop/Exit. a b Make sure you are in Fax mode c Dial the fax number. (See How to dial on page 51.) d Press Start. The machine scans the pages into memory and then sends the document.
Sending a fax Cancelling a fax in progress 5 Press Stop/Exit to cancel the fax. If you press Stop/Exit while the machine is dialling or sending, the LCD will show 1.Clear 2.Exit, press 1 to cancel the fax. Broadcasting Cancelling a broadcast in progress While broadcasting you can cancel the fax currently being sent or the whole broadcast job. a Press Menu, 2, 7. The LCD will display the fax being dialled (for example, #001 0123456789) and the broadcast job number (for example, Broadcast#001).
Chapter 5 Additional sending operations Sending faxes using multiple settings 3.Urgent 4.Confidential 5 5 (See Composing your own comments on page 34.) Before you send a fax, you can change any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission, real time transmission or cover page settings. a 5.(User Defined) 6.(User Defined) Composing your own comments Make sure you are in Fax mode .
Sending a fax f Contrast Enter two digits to show the number of pages you are sending. Press OK. For example, enter 0, 2 for 2 pages or 0, 0 to leave the number of pages blank. If you make a mistake, press d or Clear/Back to back up and re-enter the number of pages. Send a cover page for all faxes For most documents the default setting of Auto will give the best results. It automatically chooses the suitable contrast for your document.
Chapter 5 Changing fax resolution 5 The quality of a fax can be improved by changing the fax resolution. Resolution can be changed for the next fax or for all faxes. To change the fax resolution for the next fax a b c Make sure you are in Fax mode The number of pages you can scan into the memory will vary depending on the data that is printed on them. Note Press Resolution, then a or b to choose the resolution. Press OK. .
Sending a fax Sending in real time for all faxes a b c Make sure you are in Fax mode 5 . a b c Press a or b to choose On. Press OK. Make sure you are in Fax mode a b c Press Menu, 2, 2, 5. Make sure you are in Fax mode 5 Load your document. . Press Menu, 2, 2, 3. Enter the time you want the fax to be sent (in 24-hour format). (For example, enter 19:45 for 7:45 PM) Press OK. Delayed batch transmission Press a or b to choose Next Fax:Off. Press OK.
Chapter 5 Checking and cancelling waiting jobs Out of memory message 5 Check which jobs are still waiting in the memory to be sent. If there are no jobs, the LCD will show No Jobs Waiting. You can cancel a fax job that is stored and waiting in the memory. a b If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation. Press Menu, 2, 7.
6 Receiving a fax 6 Receive modes 6 You must choose a receive mode depending on the external devices and telephone services you have on your line. The diagrams below will help you choose the correct mode. (For more detailed information about the receive modes, see Using receive modes on page 40.
Chapter 6 Using receive modes 6 1 6 Fax Only mode will automatically answer every call as a fax. Fax/Tel Fax/Tel mode helps you automatically manage incoming calls, by recognising whether they are fax or voice calls and dealing with them in one of the following ways: Faxes will be automatically received. Voice calls will start the F/T ring to tell you to pick up the line. The F/T ring is a fast double ring made by your machine.
Receiving a fax Receive mode settings Ring delay 6 6 The ring delay sets the number of times the machine rings before it answers in Fax Only and Fax/Tel modes. d If you have external or extension telephones on the same line as the machine choose the maximum number of rings. (See Operation from extension telephones on page 48 and Fax Detect on page 41.) a Make sure you are in Fax mode b c Press Menu, 2, 1, 1.
Chapter 6 Setting the print density 6 You can adjust the print density to make your printed pages darker or lighter. a b c d Make sure you are in Fax mode Press Menu, 2, 1, 7. Press a to make the print darker. Or, press b to make the print lighter. Press OK. Press Stop/Exit. . Additional receiving operations 6 Printing a reduced incoming fax If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4 or Letter size paper.
Receiving a fax Receiving faxes into memory 6 As soon as the paper tray becomes empty during fax reception, the screen will display No Paper, asking you to put paper in the paper tray. (See Loading paper and print media on page 9.) If you are unable to put paper in the paper tray the following will happen: If Memory Receive is On: 6 If you are using the Fax Storage feature (Menu, 2, 5, 1), you can still print a fax from the memory when you are at your machine. See Fax storage on page 56.
7 Telephone and external devices Telephone line services Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings. After a few rings, the LCD will show the telephone number of your caller (and name, if available).
Telephone and external devices c d Press Start. • If the pulse dialling mode is on, # and l are not available to use. After printing has finished, press Stop/Exit. Setting the telephone line type f Note 7 If you are connecting the machine to a line that features a PBX or ISDN to send and receive faxes, it is necessary to change the Telephone Line Type accordingly by completing the following steps.
Chapter 7 BT call sign (U.K. only) 7 The BT Call Sign subscriber service is a way to have a separate number for your machine, it allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern. When you set the BT Call Sign feature to ON, the receive mode is set to Manual automatically. Manual mode will not respond to incoming telephone calls, since the number you use for telephone calls will use the normal ring pattern.
Telephone and external devices a b Record the outgoing message on your external TAD. c d Set the TAD to answer calls. b c 7 We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls.
Chapter 7 External and extension telephones For Fax/Tel mode only 7 Note When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/doubleringing) to alert you to pick up a voice call. Lift the external telephone’s handset, and then press Tel/R to answer. You need to turn the Remote Codes setting to on to use the Remote Activation code l51 and Remote Deactivation code #51. (See Using remote codes on page 50.
Telephone and external devices Using extension telephones (U.K. only) Your premises may already be wired with parallel extension telephones (those connected to sockets in other rooms in the building), or perhaps you intend to add extension telephones to your line. While the simplest arrangement is a parallel connection, there are some reasons why this arrangement may cause problems. The most common problem, is someone picking up an extension telephone while the machine is trying to send a fax.
Chapter 7 Using a non-Brother cordless external handset 7 If you answer a fax call on an extension or external telephone, you can tell your machine to receive it by pressing the Remote Activation code l51. Wait for the chirping sounds then replace the handset. (See Fax Detect on page 41.) Your caller will have to press start to send the fax. 7 If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T (double-ring) after the initial ring delay.
8 Dialling and storing numbers How to dial 8 Speed dialling 8 Press Search/Speed Dial, and then the three digit Speed Dial number. (See Storing speed dial numbers on page 53.) You can dial in any of the following ways. Manual dialling 8 8 Use the dial pad to enter all the digits of the telephone or fax number. Search/Speed Dial Note If the LCD shows Not Registered when you enter a One Touch or a Speed Dial number, it means that a number is not stored there.
Chapter 8 Storing numbers • If the LCD shows No Contact Found when you enter the first few letters of the name, it means that a name for the letter is not stored. Fax redial If you are sending a fax automatically and the line is busy, the machine will automatically redial up to three times at five minute intervals. If you are sending a fax manually and the line is busy, press Redial/Pause, wait for the other fax machine to answer, and then press Start to try again.
Dialling and storing numbers c d e e Enter the number (up to 20 characters). Press OK. Enter the name using the dial pad (up to 15 characters). Press OK. If you want to save a fax resolution along with the number, Press a or b to choose Std, Fine, S.Fine or Photo. Press OK. Press OK to store the number without a name. Press OK if you do not want to change the default resolution.
Chapter 8 c Press d or c to position the cursor under the character you want to change, and then press Clear/Back to delete it. Repeat for each character you want to delete. Setting up groups for broadcasting If you often want to send the same fax message to many fax numbers you can set up a group. For Speed Dial numbers, press Search/Speed Dial, and then enter the three-digit Speed Dial location.
Dialling and storing numbers Combining quick dial numbers You can combine more than one Quick Dial number when you dial. This feature may be useful if you need to dial an access code for a cheaper rate from another long distance carrier. For example, you might have stored ‘555’ on Speed Dial #003 and ‘7000’ on Speed Dial #002. You can use them both to dial ‘555-7000’ if you press the following keys: Press Search/Speed Dial, 003. Press Search/Speed Dial, 002 and Start.
9 Remote fax options Remote fax options let you receive faxes while you are away from the machine. Fax storage You can use only one remote fax option at a time. The fax storage feature lets you store your received faxes in the machine’s memory. You can retrieve stored fax messages from a fax machine at another location using the remote retrieval commands, see Retrieving fax messages on page 60. Your machine will automatically print a copy of the stored fax.
Remote fax options PC fax receive 9 If you turn on the PC Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory.
Chapter 9 Changing remote fax options If received faxes are left in your machine’s memory when you change to another remote fax option, the LCD will ask you the following message: Erase All Doc? 1.Yes 2.No or Print All Fax? 1.Yes 2.No If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.
Remote fax options Remote retrieval 9 The remote retrieval feature lets you retrieve your stored fax messages when you are not at the machine. You can call your machine from any touch tone phone or fax machine, then use the Remote Access Code to retrieve your messages. Setting a remote access code The remote access code lets you access the remote retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code.
Chapter 9 Retrieving fax messages a Dial your fax number from a telephone or another fax machine using touch tone. b When your machine answers, immediately enter your remote access code (3 digits followed by l). If you hear one long beep, you have messages. c When you hear two short beeps, use the dial pad to press 9 6 2. d Wait for a long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to, followed by ## (up to 20 digits).
Remote fax options Remote fax commands 9 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commands 95 Change the fax forwarding or fax storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages. 2 Fax forwarding One long beep means the change is accepted.
10 Polling 10 Delayed polling Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation.
Polling Sequential polling 10 Sequential polling lets you request documents from several fax machines in one operation. a b c d Make sure you are in Fax mode . Press Menu, 2, 1, 8. Polled transmit Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. Setup for polled transmit If you choose Standard go to e. a b c d If you choose Secure, enter a fourdigit number, press OK, go to e.
Chapter 10 i Note The document will be stored and can be retrieved from any other fax machine until you delete the fax from memory. To delete the fax from memory, press Menu, 2, 7. (See Checking and cancelling waiting jobs on page 38.) Setup for polled transmit with a secure code 10 Secure Polling lets you restrict who can get the documents you set up to be polled. Secure Polling only works with Brother fax machines.
11 Printing reports Fax reports 11 11 You can use the transmission report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (shown as “OK”). If you choose On or On+Image, the report will print for every fax you send. If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again.
Chapter 11 Reports 11 The following reports are available: 1 XMIT Verify Displays the Transmission Verification Report for your last outgoing 200 faxes and prints the last report. How to print a report a b 4 Fax Journal Prints a list of information about your last 200 incoming and outgoing faxes. (TX: transmit.) (RX: receive.) 5 User Settings Print a list of your current settings. 6 Network Config (MFC-7440N and MFC-7840W only) Lists your network settings.
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12 Making copies How to copy 12 Entering copy mode Press 12 (Copy) to enter Copy mode. 12 Making multiple copies a Make sure you are in Copy mode b c Load your document. d Press Start. 12 . Use the dial pad to enter the number of copies (up to 99). Note 1 Stack/Sort 2 Copy ratio and copy layout 3 Contrast 4 Quality 5 Number of copies To sort your copies, see Sorting copies using the ADF on page 71. Stop copying To stop copying, press Stop/Exit.
Making copies Copy options (temporary settings) Custom(25-400%) allows you to enter a ratio from 25% to 400%. 12 When you want to quickly change the copy settings temporarily for the next copy, use the temporary Copy keys. You can use different combinations. The machine returns to its default settings one minute after copying, unless you have set the Mode Timer to 30 seconds or less. (See Mode timer on page 21.
Chapter 12 Using the Options key 12 Use the Options key to quickly set the following copy settings temporarily for the next copy.
Making copies Improving copy quality 12 You can choose from a range of quality settings. The default setting is Auto. Sorting copies using the ADF You can sort multiple copies. Pages will be stacked in the order 1 2 3, 1 2 3, 1 2 3, and so on. Auto Auto is the recommended mode for ordinary printouts. Suitable for documents that contain both text and photographs. Text Suitable for documents containing only text. Photo a Make sure you are in Copy mode b c Load your document in the ADF.
Chapter 12 Adjusting contrast 12 Contrast 12 Adjust the contrast to help an image look sharper and more vivid. To temporarily change the contrast setting, follow the steps below: Making N in 1 copies (page layout) 12 You can reduce the amount of paper used when copying by using the N in 1 copy feature. This allows you to copy two or four pages onto one page, which lets you save paper. Important a Make sure you are in Copy mode b c Load your document.
Making copies Repeat h and i for each page of the layout. j 4 in 1 (P) After all the pages have been scanned, press 2 in h to finish. 4 in 1 (L) If you are copying from the ADF: 12 Insert your document face up in the direction shown below: 2 in 1 (P) Out of memory message 2 in 1 (L) 12 If the memory becomes full while you are making copies, the LCD message will guide you through the next step.
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Section IV Software Software and Network (MFC-7440N and MFC-7840W only) features IV 76
13 Software and Network (MFC-7440N and MFC-7840W only) features The User’s Guide on the CD-ROM includes the Software User’s Guide and Network User’s Guide (MFC-7440N and MFC-7840W only) for features available when connected to a computer (for example, printing and scanning). These guides have easy to use links that, when clicked, will take you directly to a particular section.
Software and Network (MFC-7440N and MFC-7840W only) features c Click the heading you would like to view from the list at the left of the window. For Macintosh® 13 a Make sure your Macintosh® is turned on. Insert the Brother CD-ROM into your CD-ROM drive. b c Double-click the Documentation icon.
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Section V Appendixes Safety and legal Troubleshooting and routine maintenance Menu and features Specifications Glossary V 80 89 130 147 163
A Safety and legal Choosing a location Place your machine on a flat, stable surface that is free of vibration. Put the machine near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10° C and 32.5° C and the humidity is between 20% to 80% (without condensation). Make sure cables leading to the machine do not constitute a trip hazard. Avoid placing your machine on the carpet.
Safety and legal Important information A Safety precautions A Please read these instructions before attempting any maintenance, and keep them for later reference. When using your telephone equipment, follow basic safety precautions to reduce the risk of fire, electric shock or personal injury. DO NOT use this product near water, or in a damp environment. Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning.
WARNING Before cleaning the inside of the machine, first unplug the telephone line cord, and then the power cord from the electrical socket. DO NOT handle the plug with wet hands. Doing this might cause an electrical shock. Always make sure the plug is fully inserted. After you have just used the machine, some internal parts of the machine will be extremely hot. When you open the front or back cover of the machine, DO NOT touch the shaded parts shown in the illustration.
Safety and legal DO NOT use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner dust to ignite inside the vacuum cleaner, potentially starting a fire. Please carefully clean the toner dust with a dry, lint-free cloth and dispose of it according to local regulations. If moving your machine, use the handholds provided. First making sure to disconnect any cables.
IEC60825-1+A2:2001 Specification A This machine is a Class 1 laser product as defined in IEC60825-1+A2:2001 specifications. The label shown below is attached in countries where required. This machine has a Class 3B Laser Diode which emits invisible laser radiation in the Scanner Unit. The Scanner Unit should not be opened under any circumstances. CLASS 1 LASER PRODUCT APPAREIL À LASER DE CLASSE 1 LASER KLASSE 1 PRODUKT Internal laser radiation A Wave length: 780 - 800 nm Output: 10 mW max.
Safety and legal LAN connection (MFC-7440N and MFC-7840W only) A CAUTION DO NOT connect this product to a LAN connection that is subject to over-voltages. Radio interference A This product complies with EN55022 (CISPR Publication 22)/Class B. When connecting the machine to a computer, ensure that you use the following interface cables. A USB cable which must not exceed 2.0 metres in length. EU Directive 2002/96/EC and EN50419 A This equipment is marked with the above recycling symbol.
International ENERGY STAR® Compliance Statement A The purpose of the International ENERGY STAR® Program is to promote the development and popularization of energy-efficient office equipment. As an ENERGY STAR® Partner, Brother Industries, Ltd. has determined that this product meets the ENERGY STAR® guidelines for energy efficiency. Important safety instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product.
Safety and legal 11 The power cord, including extensions should be no longer than 5 metres. DO NOT share the same power circuit with other high powered appliances, such as an air conditioner, copier, shredder or similar devices. If you cannot avoid using the printer with these appliances, we recommend that you use a high-frequency noise filter. Use a voltage regulator if the power source is not stable. 12 DO NOT place anything in front of the machine that will block received faxes.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries. Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in the United States and/or other countries.
B Troubleshooting and routine maintenance B Troubleshooting B If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com/. If you are having difficulty with your machine B If you think there is a problem with the way your faxes look, make a copy first.
Telephone line or connections (continued) Difficulties Suggestions The machine does not answer when called. Make sure the machine is in the correct receive mode for your setup. (See Receiving a fax on page 39.) Check for a dial tone. If possible, call your machine to hear it answer. If there is still no answer, check the telephone line cord connection. If you do not hear ringing when you call your machine, ask your telephone company to check the line.
Troubleshooting and routine maintenance Menu access difficulties Difficulties Suggestions The machine beeps when you try to access the Setup Receive and Setup Send menus. If the Fax key is not illuminated, press it to turn on Fax mode. The Setup Receive setting (Menu, 2, 1) and Setup Send setting (Menu, 2, 2) are available only when the machine is in Fax mode. Copy quality difficulties Difficulties Suggestions Vertical black line appears in copies.
Printing difficulties (continued) Difficulties Suggestions The headers or footers appear when the document displays on the screen but they do not show up when it is printed. There is an unprintable area on the top and bottom of the page. Adjust the top and bottom margins in your document to allow for this. Scanning difficulties Difficulties Suggestions TWAIN errors appear while scanning. Make sure that the Brother TWAIN driver is chosen as the primary source.
Troubleshooting and routine maintenance Print quality difficulties Difficulties Printed pages are curled. Suggestions Low quality thin or thick paper or not printing on the recommended side of the paper could cause this problem. Try turning over the stack of paper in the paper tray. Make sure that you choose the Paper Type that suits the print media type you are using. (See Acceptable paper and other print media on page 14.) Printed pages are smeared. Printouts are too light.
Network difficulties (MFC-7440N and MFC-7840W only) (continued) Difficulties Suggestions The network scanning feature does not work. (For Windows® only) The firewall setting on your PC may be rejecting the necessary network connection. Follow the instructions below to configure The network PC Fax Receive feature does not work. Windows® Firewall. If you are using other personal firewall software, see the User’s Guide for your software or contact the software manufacturer.
Troubleshooting and routine maintenance Network difficulties (MFC-7440N and MFC-7840W only) (continued) Difficulties Suggestions The network scanning feature does not work. For Windows Vista® users: The network PC Fax Receive feature does not work. The network printing feature does not work. a Click the Start button, Control Panel, Network and Internet, Windows Firewall and click Change settings. b When the User Account Control screen appears, do the following.
Improving the print quality Examples of poor print quality ABCDEFGH abcdefghijk ABCD abcde 01234 White lines across the page Recommendation Make sure that you use paper that meets our specifications. A rough surfaced paper or thick print media can cause the problem. (See Acceptable paper and other print media on page 14.) Make sure that you choose the appropriate media type in the printer driver or in the machine’s Paper Type menu setting.
Troubleshooting and routine maintenance Examples of poor print quality FGH ABCDE ijk h abcdefg ABCD abcde 01234 Page skewed Recommendation Make sure that the paper or other print media is loaded correctly in the paper tray and that the guides are not too tight or too loose against the paper stack. Set the paper guides correctly. (See Loading paper in the paper tray on page 9.) The paper tray may be too full.
Examples of poor print quality Recommendation Check the paper type and quality. High temperatures and high humidity will cause paper to curl. If you do not use the machine often, the paper may have been in the paper tray too long. Turn over the stack of paper in the paper tray. Also, fan the paper stack and then rotate the paper 180° in the paper tray. Curled or wavy 75 mm Make ten copies of a blank, white sheet of paper. (See Making multiple copies on page 68.
Troubleshooting and routine maintenance Examples of poor print quality ABCDEFGH CDEF abcdefghijk defg ABCD abcde 01234 Faint Recommendation Check the machine’s environment. Conditions such as humidity, high temperatures, and so on, may cause this print fault. (See Choosing a location on page 80.) If the whole page is too light, Toner Save mode may be on. Turn off Toner Save mode in the machine menu settings or Toner Save mode in the printer Properties of the driver.
Examples of poor print quality Recommendation Make sure that you use paper that meets our specifications. (See Acceptable paper and other print media on page 14.) ABCDEFGH abcdefghijk ABCD abcde 01234 Black toner marks across the page If you use label sheets for laser machines, the glue from the sheets may sometimes stick to the OPC drum surface. Clean the drum unit. (See Cleaning the drum unit on page 120.
Troubleshooting and routine maintenance Examples of poor print quality Recommendation Choose Reduce Paper Curl mode in the printer driver when you do not use our recommended paper. (See Device Options (For Windows®) or Print Settings (For Macintosh®) in the Software User's Guide on the CD-ROM.) Turn the paper over in the paper tray, and print again. (Excluding Letterhead paper) Lift up the output tray support flap. Curled Replace the paper in the paper tray with paper from a freshly opened ream.
Telephone line interference If you are having difficulty sending or receiving a fax due to possible interference on the telephone line, we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations. a b Press Menu, 2, 0, 1. Press a or b to choose Basic(for VoIP) or Normal or High (MFC-7840W). Basic(for VoIP) cuts the modem speed to 9600 bps. and turns the error correction mode (ECM) off.
Troubleshooting and routine maintenance Error and maintenance messages B As with any sophisticated office product, errors may occur and consumable items may need to be replaced. If this happens, your machine identifies the error or required routine maintenance and shows the appropriate message. The most common error and maintenance messages are shown below. You can clear most errors and routine maintenance messages by yourself.
Error Message Cause Action Cooling Down Wait for a while The temperature of the drum unit or toner cartridge is too hot. The machine will pause its current print job and go into cooling down mode. During the cooling down mode, you will hear the cooling fan running while the LCD shows Cooling Down, and Wait for a while. Make sure that you can hear the fan in the machine spinning and that the exhaust outlet is not blocked by something.
Troubleshooting and routine maintenance Error Message Cause Fuser Error The temperature of fuser unit Do one of the following: does not rise at a specified (MFC-7320 and MFC-7440N only) temperature within specified time. Received fax messages still in memory The fuser unit is too hot. will be lost when the machine is turned off. See Transferring your faxes or Fax Journal report on page 107 before disconnecting the machine so you will not lose any important messages.
Error Message Cause Action No Response/Busy The number you dialled does not answer or is busy. Verify the number and try again. Not Registered You tried to access a One Touch or Speed Dial number that is not programmed. Set up the One Touch or Speed Dial number. (See Storing one touch dial numbers on page 52 and Storing speed dial numbers on page 53.) Out of Memory The machine’s memory is full.
Troubleshooting and routine maintenance Error Message Cause Action Scan Unable XX The machine has a mechanical problem. Do one of the following: (MFC-7320 and MFC-7440N only) See Transferring your faxes or Fax Journal report on page 107 before disconnecting the machine so you will not lose any important messages. Then, disconnect the machine from the power for several minutes and then reconnect it. (MFC-7840W only) Disconnect the machine from the power for several minutes, then reconnect it.
b Transferring Fax Journal report to another fax machine Do one of the following: If the LCD shows No Data, there are no faxes left in the machine’s memory. Press Stop/Exit. If you have not set up your Station ID, you cannot enter fax transfer mode. (See Setting your station ID in the Quick Setup Guide.) Enter the fax number to which faxes will be forwarded. c Press Start. Transferring faxes to your PC You can transfer the faxes from your machine’s memory to your PC.
Troubleshooting and routine maintenance Document jams B If the document is jammed, follow the steps below. Note After removing a jammed document, check that no paper scraps are left in the machine that could cause another jam. Document is jammed in the top of the ADF unit a Take out any paper from the ADF that is not jammed. b c Open the ADF cover. Document is jammed under the document cover B a Take out any paper from the ADF that is not jammed. b c Lift the document cover.
Paper jams To clear paper jams, please follow the steps in this section. Note CAUTION B To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration. • Please confirm that you have installed both a toner cartridge and a drum unit in the machine. If you have not installed a drum unit or have installed the drum unit incorrectly, then this may cause a paper jam in your Brother machine.
Troubleshooting and routine maintenance CAUTION e If you cannot pull the jammed paper out of the output tray opening, take the paper tray completely out of the machine. f Pull the jammed paper out of the paper tray opening. g Put the drum unit and toner cartridge assembly back in the machine. h i Put the paper tray back in the machine.
Paper is jammed at the back of the machine a d B Pull the tabs toward you to open the fuser cover (1). Open the front cover. 1 b Slowly take out the drum unit and toner cartridge assembly. CAUTION We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner. c 112 e Pull the jammed paper out of the fuser unit. f g Close the back cover (back output tray).
Troubleshooting and routine maintenance Paper is jammed inside the drum unit and toner cartridge assembly a Open the front cover. b Slowly take out the drum unit and toner cartridge assembly. c B Push down the green lock lever and take the toner cartridge out of the drum unit. CAUTION Handle the toner cartridge carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold water at once.
e Put the toner cartridge back into the drum unit until you hear it lock into place. If you put it in correctly, the green lock lever will lift automatically. Routine maintenance B WARNING Use neutral detergents. f Put the drum unit and toner cartridge assembly back in the machine. DO NOT use any flammable substances, spray or organic solvent/liquids containing alcohol/ammonia to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock.
Troubleshooting and routine maintenance c Wipe the outside of the machine with a soft cloth to remove dust. Cleaning the scanner glass B a Turn off the machine. Unplug the telephone line cord first, disconnect all cables and then unplug the power cord from the electrical socket. b Lift the document cover (1). Clean the white plastic surface (2) and scanner glass (3) underneath it with a soft lint-free cloth moistened with water. 1 d Remove any paper that is in the paper tray.
d Plug the machine’s power cord back into the electrical socket first, and reconnect all cables and telephone line cord. Turn on the machine. Cleaning the laser scanner window WARNING Note In addition to cleaning the scanner glass and glass strip with a soft lint-free cloth moistened with water, run your finger tip over the glass to see if you can feel anything on it. If you feel dirt or debris, clean the glass again concentrating on that area.
Troubleshooting and routine maintenance CAUTION To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration. WARNING HOT SURFACE After you have just used the machine, some internal parts of the machine will be extremely hot. To prevent injury, when you open the front or back cover (back output tray) of the machine, DO NOT touch the shaded parts shown in the illustration.
d Put the drum unit and toner cartridge assembly back in the machine. e f Close the front cover. If you have print quality problems, clean the corona wire as follows: b 118 Turn off the machine. Unplug the telephone line cord first, disconnect all cables, and then unplug the power cord from the electrical socket. Open the front cover. Slowly take out the drum unit and toner cartridge assembly.
Troubleshooting and routine maintenance d Clean the corona wire inside the drum unit by gently sliding the green tab from right to left and left to right several times. CAUTION To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations below. 1 CAUTION Be sure to return the green tab to the home position (a) (1). If you do not, printed pages may have a vertical stripe. e Put the drum unit and toner cartridge assembly back in the machine. f g Close the front cover.
Cleaning the drum unit If you have print quality problems, clean the drum unit as follows. a Turn off the machine. Unplug the telephone line cord first, and then unplug the power cord from the electrical socket. b Open the front cover. B To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration. d Push down the green lock lever and take the toner cartridge out of the drum unit. CAUTION Handle the toner cartridge carefully.
Troubleshooting and routine maintenance e Put the print sample in front of the drum unit, and find the exact position of the poor print. f Turn the drum unit gear by hand while looking at the surface of the OPC drum (1). 1 g h Put the toner cartridge back into the drum unit until you hear it lock into place. If you put the cartridge in correctly, the green lock lever will lift automatically. i Put the drum unit and toner cartridge assembly back in the machine. j k Close the front cover.
Replacing the consumable items B You will need to replace the consumable items when the machine indicates that the life of the consumable is over. Toner cartridge Drum unit Order No. TN-2110, TN-2120 Order No. DR-2100 Note • Discard used consumable items according to local regulations. (See EU Directive 2002/96/EC and EN50419 on page 85.) If you have questions, call your local waste disposal office. Be sure to reseal the consumable items tightly so that the material inside does not spill.
Troubleshooting and routine maintenance WARNING b Slowly take out the drum unit and toner cartridge assembly. HOT SURFACE After you have just used the machine, some internal parts of the machine will be extremely hot. To prevent injury, when you open the front or back cover (back output tray) of the machine, DO NOT touch the shaded parts shown in the illustration.
CAUTION Handle the toner cartridge carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold water at once. To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations. Brother machines are designed to work with toner of a particular specification and will work to a level of optimum performance when used with genuine Brother toner cartridges (TN-2110/TN-2120).
Troubleshooting and routine maintenance f Put the new toner cartridge firmly into the drum unit until you hear it lock into place. If you put it in correctly, the lock lever will lift automatically. CAUTION Put the drum unit and toner cartridge assembly back in the machine. i Close the front cover. CAUTION Make sure that you put in the toner cartridge correctly or it may separate from the drum unit.
Note The drum unit is a consumable item, and it is necessary to replace it periodically. There are many factors that determine the actual drum life, such as temperature, humidity, type of paper and how much toner you use for the number of pages per print job. The estimated drum life is approximately 12,000 pages 1. The actual number of pages your drum will print may be significantly less than this estimate.
Troubleshooting and routine maintenance To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration. Note Be sure to seal up the used drum unit tightly in a bag so that toner powder does not spill out of the unit. d e c Unpack the new drum unit. Put the toner cartridge firmly into the new drum unit until you hear it lock into place. If you put the cartridge in correctly, the green lock lever will lift automatically.
g Put the new drum unit and toner cartridge assembly in the machine. Machine information Checking the serial number B B You can see the machine’s serial number on the LCD. h i Press Clear/Back. To confirm you are installing a new drum, press 1. When the LCD shows Accepted, close the front cover. a (For MFC-7320) Press Menu, 4, 1. (For MFC-7440N) Press Menu, 5, 1. (For MFC-7840W) Press Menu, 6, 1. b Press Stop/Exit.
Troubleshooting and routine maintenance Packing and shipping the machine i Pack the drum unit and toner cartridge assembly, AC cord and printed materials in the original carton as shown below: j Close the carton and tape it shut. B CAUTION Make sure that the machine has fully cooled down by leaving it disconnected from the power for at least 30 minutes before packing. When you transport the machine, use the packing materials that came with your machine.
C Menu and features On-screen programming C Menu keys C Menu Your machine has been designed to be easy to use. The LCD provides on-screen programming using the menu keys. We have created step by step on-screen instructions to help you program your machine. Simply follow the steps as they guide you through the menu selections and programming options. Menu table Clear/Back Menu C OK Access the menu. Go to the next menu level. Accept an option.
Menu and features How to access the menu mode a b C C Press Menu. Choose an option. Press 1 for General Setup menu. Press 2 for Fax menu. Press 3 for Copy menu. (MFC-7320 only) Press 4 for Machine info. menu. (MFC-7440N only) Press 4 for LAN menu. Press 5 for Machine Info. menu. (MFC-7840W only) Press 4 for Printer menu. Press 5 for LAN menu. Press 6 for Machine info. menu. Press 9 for Service menu. 1 Press 0 for Initial Setup.
Menu table C The factory settings are shown in Bold with an asterisk. Choose & OK Choose & OK OK Menu OK to accept to exit OK Main Menu Submenu Menu Selections Options Descriptions 1.General Setup 1.Mode Timer — 0 Sec Sets the time to return to Fax mode and the time the machine will change from individual user to public user when using Secure Function Lock. 21 Sets the type of paper in the paper tray. 21 Sets the size of the paper in the paper tray.
Menu and features Main Menu Submenu Menu Selections Options Descriptions 1.General Setup (continued) 4.Volume 1.Ring Off Adjusts the ring volume. Page 22 Adjusts the volume level of the beeper. 22 Adjusts the speaker volume. 22 Changes for Daylight Savings Time automatically. 23 Increases the page yield of the toner cartridge. 23 Conserves power. 23 Adjusts the contrast of the LCD. 23 C Low Med* High 2.Beeper Off Low Med* High 3.Speaker Off Low Med* High 5.Auto Dayli ght — 6.
Main Menu Submenu Menu Selections Options Descriptions 2.Fax 1.Setup Rece ive 2.F/T Ring Time 20 Secs Sets the pseudo/doublering time in Fax/Tel mode. 41 Receives fax messages without pressing Start. 41 Allows you to answer all calls at an extension or external phone and use codes to turn the machine on or off. You can personalize these codes. 50 Cuts the size of incoming faxes. 42 Automatically stores any incoming faxes in its memory if it runs out of paper.
Menu and features Main Menu Submenu Menu Selections Options Descriptions 2.Fax 2.Setup Send 4.Batch TX On 37 (continued) (continued) Combines delayed faxes going to the same fax number at the same time of day into one transmission. Sends a fax without using the memory. 36 Sets up your machine with a document to be retrieved by another fax machine. 63 Automatically sends a cover page you have programmed. 34 Off* 5.Real Time TX Next Fax:On Next Fax:Off Page C On Off* 6.
Main Menu Submenu Menu Selections Options Descriptions 2.Fax 4.Report Set ting 2.Journal Perio d Off Sets the interval for automatic printing of the Fax Journal. 65 Sets the machine to forward fax messages, to store incoming faxes in the memory (so you can retrieve them while you are away from your machine), or to send faxes to your PC. 56 (continued) (continued) Every 50 Faxes* Page Every 6 Hours Every 12 Hours Every 24 Hours Every 2 Days Every 7 Days 5.Remote Fax Opt 1.
Menu and features Main Menu Submenu Menu Selections 2.Fax 0.Miscellane ous 1.Compatibility (continued) Options 1 High (MFC-7840W only) Normal* Basic(for VoIP) 1 Factory setting for MFC-7840W 2.BT Call Sign On (U.K. only) Off* 3.Caller ID On* Off Descriptions Adjusts the equalization for transmission difficulties. Page 102 VoIP service providers offer fax support using various standards. If you regularly experience fax transmission errors, choose Basic(for VoIP). Used with BT Call Sign.
Main Menu Submenu Menu Selections 4.LAN (MFC7440N only) 1.TCP/IP 1.BOOT Method — Options Descriptions Page Auto* Chooses the BOOT method that best suits your needs. See Network User’s Guide on the CD-ROM. Static RARP BOOTP DHCP 2.IP Address — [000-255]. [000-255]. [000-255]. [000-255] Enter the IP address. 3.Subnet Mask — [000-255]. [000-255]. [000-255]. [000-255] Enter the Subnet mask. 4.Gateway — [000-255]. [000-255]. [000-255]. [000-255] Enter the Gateway address. 5.
Menu and features Main Menu Submenu Menu Selections 4.LAN (MFC7440N only) 1.TCP/IP 0.IPv6 — (continued) Options Descriptions Page On Enable or Disable the IPv6 protocol. If you want to use the IPv6 protocol, visit http://solutions.brother.com/ for more information. See Network User’s Guide on the CD-ROM. Off* (continued) 2.Ethernet — — Auto* 100B-FD Chooses the Ethernet link mode. 100B-HD 10B-FD 10B-HD 3.
Main Menu Submenu Menu Selections Options Descriptions Page 5.LAN (MFC7840W only) 1.Wired 1.TCP/IP Auto* Chooses the BOOT method that best suits your needs. See Network User’s Guide on the CD-ROM. 1.BOOT Method Static RARP BOOTP DHCP 2.IP Address [000-255]. [000-255]. [000-255]. [000-255] Enter the IP address. 3.Subnet Mask [000-255]. [000-255]. [000-255]. [000-255] Enter the Subnet mask. 4.Gateway [000-255]. [000-255]. [000-255]. [000-255] Enter the Gateway address. 5.
Menu and features Main Menu Submenu Menu Selections 5.LAN (MFC7840W only) 1.Wired 2.Ethernet — (continued) Options Descriptions Page Auto* Chooses the Ethernet link mode. See Network User’s Guide on the CD-ROM. 100B-FD 100B-HD (continued) 10B-FD 10B-HD 2.WLAN 3.Set to Default 1.Reset 4.Wired E nable — 1.TCP/IP 1.BOOT Method — Restore the wired network setting to factory default. On* Enable or Disable the Wired LAN manually. 2.
Main Menu Submenu Menu Selections 5.LAN (MFC7840W only) 2.WLAN 1.TCP/IP (continued) (continued) 8.DNS Server Options Descriptions Page (Primary) Specifies the IP address of the primary or secondary DNS server. See Network User’s Guide on the CD-ROM. 000.000.000. 000 (Secondary) (continued) 000.000.000. 000 9.APIPA On* Off 0.IPv6 On Off* 2.Setup W izard 1.On 3.SES/WPS/ AOSS 1.On 4.WPS w/PIN Code 1.On 5.WLAN Sta tus 1.
Menu and features Main Menu Submenu Menu Selections Options Descriptions Page 5.LAN (MFC7840W only) 2.WLAN 6.Set to Default 1.Reset — Restore the wireless network setting to factory default. 7.WLAN Ena ble — On Enable or Disable the wireless LAN manually. See Network User’s Guide on the CD-ROM. — Color 150 dpi* (If you chose colour option) (continued) (continued) 3.Scan to FTP 2.
Main Menu Submenu Menu Selections Options Descriptions 4.Machine Info. (MFC-7320) 1.Serial No. — — You can check the serial number of your machine. 128 2.Page Count er — Total You can check the number of total pages the machine has printed during its life. 128 5.Machine Info. (MFC-7440N) Fax/List Copy Page Print 6.Machine Info. (MFC-7840W) 3.Drum Life — — You can check the percentage of Drum life that remains available. 128 0.Initial Setup 1.
Menu and features Entering text C C When setting certain menu selections, such as the Station ID, you will need to type text characters. The dial pad keys have letters printed on them. The keys: 0, # and l do not have printed letters because they are used for special characters. Press the appropriate dial pad key the number of times shown in this reference table to access the character you want.
Repeating letters To enter a character on the same key as the previous character, press c to move the cursor right before pressing the key again. Special characters and symbols Press l, # or 0, then press d or c to move the cursor to the symbol or character you want. Press OK to choose it. The symbols and characters below will appear depending on your menu selection. Press l for (space) ! " # $ % & ' ( ) l + , - .
D Specifications D General D D Printer Type Laser Print Method Electrophotography by semiconductor laser beam scanning Memory Capacity 16 MB (MFC-7320) 32 MB (MFC-7440N and MFC-7840W) LCD (liquid crystal display) 16 characters × 2 lines Power Source 220 - 240V 50/60Hz Power Consumption Peak: 1056 W Copying: Average 320 W 1 Sleep: (MFC-7320) Average 9 W (MFC-7440N) Average 10 W (MFC-7840W) Average 12 W Standby: 1 Average 75 W When making a copy from one sheet Dimensions 304 mm 396 mm
Temperature Humidity ADF (automatic document feeder) Operating: 10 to 32.
Specifications Print media Paper Input D Paper Tray Paper Type: Plain paper, Transparencies 1 or Recycled paper Paper Size: Letter, A4, B5(ISO), A5, B6, A6 and Executive Paper Weight: 60 to 105 g/m2 Maximum paper tray capacity: Up to 250 sheets of 80 g/m2 plain paper Manual Feed Slot Paper Type: Plain paper, Recycled paper, Transparencies, Bond paper, Envelopes or Labels Paper Size: Width: 76.2 to 220 mm Length:116 to 406.
Fax D Compatibility ITU-T Group 3 Coding System MH/MR/MMR (MFC-7320 and MFC-7440N) MH/MR/MMR/JBIG (MFC-7840W) Modem Speed Automatic Fallback: 14,400 bps (MFC-7320 and MFC-7440N) 33,600 bps (MFC-7840W) Document Size ADF Width: 148 to 215.9 mm ADF Length: 148 to 355.6 mm Scanner Glass Width: Max. 215.9 mm Scanner Glass Length: Max. 297 mm Scanning Width Max. 208 mm Printing Width Max.
Specifications 1 ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. 2 ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. 3 ‘Pages’ refers to the ‘Brother Standard Chart No.
Copy D Colour/Monochrome Monochrome Document Size ADF Width: 148 to 215.9 mm ADF Length: 148 to 355.6 mm Scanner Glass Width: Max. 215.9 mm Scanner Glass Length: Max. 297 mm Copy Width: 1 Max. 210 mm Multiple Copies Stacks or Sorts up to 99 pages Reduce/Enlarge 25% to 400% (in increments of 1%) Resolution Up to 600 × 600 dpi First Copy Out Time Less than 15 seconds 1 (from READY mode) The first copy out time may vary depending on scanner lamp warm up time.
Specifications Scan D Colour/Monochrome Yes TWAIN Compliant Yes (Windows® 2000 Professional/XP/ XP Professional x64 Edition/Windows Vista®) D Mac OS® X 10.2.4 or greater WIA Compliant Yes (Windows® XP/Windows Vista®) Colour Depth 24 bit colour Resolution Up to 19200 × 19200 dpi (interpolated) 1 Up to 600 × 2400 dpi (optical) 1(From Scanner Glass) Up to 600 × 600 dpi (optical) 1(From ADF) Document Size 1 ADF Width: 148.0 to 215.9 mm ADF Length: 148.0 to 355.6 mm Scanner Glass Width: Max.
Print D Emulations (MFC-7840W only) PCL6, BR-Script3 (PostScript®3) Printer Driver Host-Based Driver for Windows® 2000 Professional/ XP/XP Professional x64 Edition/Windows Vista®/ (MFC-7440N and MFC-7840W only) Windows Server® 2003 (print only via network) (MFC-7840W only) BR-Script3 (PPD file) for Windows® 2000 Professional Macintosh® Printer Driver for Mac OS® X 10.2.4 or greater (MFC-7840W only) BR-Script3 (PPD file) for Mac OS® X 10.2.
Specifications Computer requirements D Minimum System Requirements and Supported PC Software Functions Computer Platform & Operating System Version Supporte d PC Software Functions Windows® Windows® Printing, PC Fax, Operating 2000 Scanning 1 4 System Professional Windows® XP Home® 2 4 Windows® XP Professional 2 4 PC Interface Processor Minimum Speed Minimum Recom Hard Disk Space RAM mended to install RAM For For Drivers Applic ations USB, Intel® Pentium II® or equivalent 64 MB 10/100 Base Tx (E
Macintosh® Mac OS® Operating X 10.2.4 System - 10.4.3 Mac OS® X 10.4.4 or greater Printing, PC Fax send, Scanning USB 3, 10/100 Base Tx (Ethernet), PowerPC G4/G5, PowerPC G3 350MHz PowerPC Wireless G4/G5, Intel® 802.11 b/g Core™ (MFCProcessor 7840W only) 128 MB 256 MB 80 MB 512 MB 1 GB 1 Microsoft® Internet Explorer 5.5 or greater. 2 For WIA, 1200x1200 resolution. Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi. 3 Third party USB ports are not supported.
Specifications Consumable items Toner Cartridge Life D Standard Toner Cartridge: TN-2110: Approx. 1,500 pages (A4) 1 High-Yield Toner Cartridge: Drum Unit TN-2120: Approx. 2,600 pages (A4) 1 DR-2100: Approx. 12,000 pages (A4) 2 1 Approx. cartridge yield is declared in accordance with ISO/IEC 19752. 2 Drum yield is approximate, and may vary by type of use.
Ethernet wired network (MFC-7440N and MFC-7840W) Network board model name NC-6600h (MFC-7440N) LAN You can connect your machine to a network for Network Printing, Network Scanning, PC Fax and Remote Setup. 1 2 Support for Windows® 2000 Professional, Windows® XP, Windows® XP Professional x64 Edition, Windows Vista®, Windows Server® 2003 and Windows Server® 2003 x64 Edition 2 Mac OS® X 10.2.
Specifications Ethernet wireless network (MFC-7840W only) Network board model name NC-7400w LAN You can connect your machine to a network for Network Printing, Network Scanning, PC Fax and Remote Setup 1 2. Support for Windows® 2000 Professional, Windows® XP, D D Windows® XP Professional x64 Edition, Windows Vista®, Windows Server® 2003 and Windows Server® 2003 x64 Edition Mac OS® X 10.2.
Authentication and encryption for wireless users only Authentication method D D The Brother machine supports the following methods: Open system Wireless devices are allowed to access the network without any authentication. Shared key A secret pre-determined key is shared by all devices that will access the wireless network. The Brother machine uses the WEP keys as the pre-determined key.
Specifications Network key D There are some rules for each security method: Open system/Shared key with WEP This key is a 64-bit or 128-bit value that must be entered in an ASCII or hexadecimal format. D • 64 (40) bit ASCII: Uses 5 text characters. e.g.“WSLAN” (this is case sensitive). • 64 (40) bit hexadecimal: Uses 10 digits of hexadecimal data. e.g.“71f2234aba” • 128 (104) bit ASCII: Uses 13 text characters. e.g.
Wireless one-push configuration If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup™ (PBC 1) or AOSS™, you can configure the machine easily without a computer. By pushing a button on the wireless LAN router / access point and using the menu on the machine, you can set up the wireless network and security settings. See the User’s Guide for your wireless LAN router / access point for instructions on how to access one-push mode.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset of the external telephone.
ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error. Extension telephone A telephone on the fax number that is plugged into a separate wall socket. External phone A TAD (telephone answering device) or telephone that is connected to your machine. F/T Ring Time The length of time that the Brother machine pseudo/double-rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.
Glossary Out of Paper Reception Receives faxes into the machine’s memory when the machine is out of paper. Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines. Pause Allows you to place a 2.8 second delay in the dialling sequence while you are dialling using the dial pad or while you are storing One Touch and Speed Dial numbers. Press Redial/Pause as many times as needed for longer pauses.
User Settings List A printed report that shows the current settings of the machine. Xmit Report (Transmission Verification Report) A listing for each transmission, that shows its date, time and number.
F Index A ADF (automatic document feeder) faxing ....................................................32 using .....................................................19 Answering machine (TAD) connecting ............................................46 Apple® Macintosh® See Software User’s Guide on the CD-ROM. Automatic fax receive ............................................40 easy receive .......................................41 Fax Detect .........................................41 fax redial .............
Equalization ...........................................102 Error messages on LCD ........................103 Comm. Error .......................................103 Init Unable XX .....................................105 No Paper .............................................105 Not Registered ......................................51 Out of Memory ....................................106 Print Unable XX ..................................106 Scan Unable XX ..................................
N in 1 (page layout) ..................................72 Network faxing See Software User’s Guide on the CD-ROM. printing See Network User’s Guide on the CD-ROM. scanning See Software User’s Guide on the CD-ROM. size of document ........................ 152, 153 size of paper ....................................... 150 tray capacity ......................................... 15 type ................................................
speed dial changing ............................................53 custom scan profile ............................53 setting up ...........................................53 using ..................................................51 R Redial/Pause key .....................................52 Reducing copies ....................................................69 incoming faxes ......................................42 Remote retrieval .......................................59 access code ....................
scanning ............................................92 software .............................................92 telephone line ..................................102 maintenance messages on LCD .........103 paper jam ............................................110 V Volume, setting beeper ...................................................22 ring ........................................................22 speaker .................................................
This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchsed in their own countries.
