Quick Setup Guide MFC-820CW Before you can use the machine, you must set up the hardware and install the software. Please read this ‘Quick Setup Guide’ for the correct setup procedure and installation instructions. STEP 1 Setting Up the Machine STEP 2 Installing the Driver & Software Setup is Complete! Keep this ‘Quick Setup Guide’, the User’s Guide and the supplied CD-ROM in a convenient place for quick and easy reference at all times.
To use the machine safely Warning Warnings tell you what to do to prevent possible personal injury. Caution Improper Setup Cautions specify procedures you must Improper Setup icons alert you to devices and operations that are not follow or avoid to prevent possible damage to the machine or other objects. compatible with the machine.
Table of Contents Getting Started Carton components ...................................................................................................................................... 2 Control panel................................................................................................................................................ 3 STEP 1 – Setting Up the Machine Removing the protective parts ....................................................................................................
Getting Started Carton components Carton components may vary from one country to another. Save all packing materials and the carton in case for any reason you must ship your machine. CD-ROMs Quick Setup Guide For Windows® Power Cord User’s Guide For Macintosh® Telephone Line Cord Black (LC900 BK) Magenta (LC900M) Yellow (LC900Y) Cyan (LC900C) Ink Cartridges An interface cable is not a standard accessory. Buy the proper interface cable for the interface you want to use (USB or network).
Getting Started Control panel 9 8 7 10.10.2006 Fax 20:45 04 1 2 Memory 3 4 5 1 Dial Pad 6 Start keys 2 Fax and telephone keys 7 Stop/Exit key 3 Ink Management key 8 Power Save key 4 Mode keys 9 LCD (Liquid Crystal Display) 5 Navigation keys 6 For the details of the control panel, see Control panel overview in Chapter 1 of the User’s Guide.
STEP 1 1 1 Setting Up the Machine Removing the protective parts 2 Loading paper You can load up to 100 sheets of 80 g/m2 (20 lb) paper. For details, see About paper in Chapter 2 of the User’s Guide. Remove the protective tape, then, starting from the left hand side, carefully remove the scanner glass protection sheet. 1 Pull the paper tray completely out of the machine and remove the output paper tray (1). Improper Setup DO NOT connect the USB cable.
Setting Up the Machine 4 Fan the stack of paper well to avoid paper jams and misfeeds. 3 1 5 Installing the phone line and power cord Connect the power cord. Gently put the paper into the paper tray print side down and top edge first. Check that the paper is flat in the tray and below the maximum paper mark (1). 1 2 Connect the telephone line cord. Connect one end of the telephone line cord to the socket on the machine marked LINE and the other end to a modular wall socket.
STEP 1 Setting Up the Machine Note If you are sharing one phone line with an external telephone, connect it as shown below. 1 2 1 Extension telephone 2 External telephone 5 If you are connecting the machine to a line that features PBX or ISDN to send and receive faxes, it is also necessary to change the phone line type accordingly by completing the following steps. 1 2 3 4 Note If you are sharing one phone line with an external telephone answering machine, connect it as shown below.
Setting Up the Machine 6 Installing the ink cartridges 4 Take out the ink cartridge. 5 Carefully remove the protective yellow cap (1). Warning If ink gets in your eyes, wash them out with water at once, and if irritation occurs consult a doctor. 1 The LCD shows: No Cartridge Black Yellow Cyan Magenta 1 Note Make sure that the power is turned on. 2 Lift the scanner cover (1) from the right-hand side of the machine until it locks securely into the open position.
STEP 1 6 Setting Up the Machine Press firmly down on the ink cartridge until the hook snaps over it, taking care to match the slot colour (1) with the cartridge colour (2), as shown in the diagram below. The machine will clean the ink tube system for use for the first time. This process will occur only once, the first time ink cartridges are installed. The cleaning process will last approximately four minutes.
Setting Up the Machine 7 1 Print quality check 5 After the cleaning cycle is finished, the LCD shows: OK Set Paper and Press 6 2 3 Do one of the following: If all lines are clear and visible, press 1 (Yes) on the dial pad to finish the quality check. If you can see missing short lines, press 2 (No) on the dial pad and go to step 6. Make sure the paper is loaded in the paper tray. Press Colour Start.
STEP 1 8 Setting Up the Machine Setting the date and time 9 Setting your station ID The machine displays the date and time, and prints it on every fax sent, if the station ID has been setup. You should store your name and fax number to be printed on all fax pages that you send. 1 2 1 2 3 4 Press Menu. Press a or b to choose Initial Setup. Press OK. Press a or b to choose Date/Time. Press OK. Enter the last two digits of the year on the dial pad, and then press OK. Press Menu.
Setting Up the Machine 10 Choosing a Receive Mode There are four possible receive modes: Fax Only, Fax/Tel, Manual and External TAD. Now go to Go to Supplied CD-ROM ‘MFL-Pro Suite’ on the next page to install the drivers.
Supplied CD-ROM ‘MFL-Pro Suite’ Supplied CD-ROM ‘MFL-Pro Suite’ Windows® Install MFL-Pro Suite You can install the MFL-Pro Suite software and multifunction drivers. Install Optional Applications You can install additional MFL-Pro Suite software utilities. Documentation View the User’s Guide and other documents in PDF format (Viewer included). The User’s Guide on the CD-ROM includes the Software and Network User’s Guides for features available when connected to a computer (e.g.
STEP 2 Installing the Driver & Software Follow the instructions on this page for your operating system and interface cable. For the latest drivers and documentations and to find the best solution for your problem or question, access the Brother Solutions Center directly from the driver or visit http://solutions.brother.com. Windows® For USB Interface Users (For Windows® 98/98SE/Me/2000 Professional/XP).....................................................
STEP 2 Installing the Driver & Software Windows® Windows® USB For USB Interface Users (For Windows® 98/98SE/Me/2000 Professional/XP) Important Make sure that you have finished the instructions from Step 1 Setting Up the Machine on page 4- 11. Note • Please close any applications running before installing MFL-Pro Suite. • Make sure there are no media cards put into the media drive of the machine.
Installing the Driver & Software When the Brother MFL-Pro Suite Software License Agreement window appears, click Yes if you agree to the Software License Agreement. Improper Setup • DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub. Brother recommends that you connect the machine directly to your computer. • Make sure that the cable does not restrict the cover from closing, or an error may occur. Windows® USB 8 Windows® 13 Lift the scanner cover to release the lock.
STEP 2 Installing the Driver & Software 16 Click Finish to restart your computer. Windows® USB (After restarting the computer, for Windows® 2000 Professional/XP, you must be logged on with Administrator rights.) Note After restarting the computer, the Installation Diagnostics will run automatically. If the installation is unsuccessful, the installation results window will be shown.
Installing the Driver & Software Windows® For Wired Network Interface Users (For Windows® 98/98SE/Me/2000 Professional/XP) Important 6 Turn on the machine by plugging in the power cord. Make sure that you have finished the instructions from Step 1 Setting Up the Machine on page 4- 11. 2 3 Disconnect the machine from the power socket. Windows® Wired Network 1 Lift the scanner cover to its open position. Connect the network cable to the LAN socket marked with a symbol.
STEP 2 Windows® Wired Network 9 Installing the Driver & Software The CD-ROM main menu will appear. Click Install MFL-Pro Suite. Note • If this window does not appear, use Windows® Explorer to run the setup.exe program from the root folder of the Brother CD-ROM. • If you see the following screen, click OK to install the Windows® updates. After the updates are installed your PC may restart. Then the installation will automatically continue.
Installing the Driver & Software Windows® 17 When the Brother and ScanSoft on-line Windows® Wired Network Registration screen is displayed, make your selection and follow the on-screen instructions. 18 Click Finish to restart your computer. (For Windows® 2000 Professional/XP, you must be logged on with Administrator rights.) Note After restarting the computer, the Installation Diagnostics will run automatically. If the installation is unsuccessful, the installation results window will be shown.
STEP 2 Installing the Driver & Software Windows® For Wireless Network Users (For Windows® 98/98SE/Me/2000 Professional/XP in infrastructure mode) Important Make sure that you have finished the instructions from Step 1 Setting Up the Machine on page 4 - 11. Windows® Wireless Network These instructions will install your Brother machine in a typical small office or home wireless network environment in infrastructure mode, using a wireless router or access point that uses DHCP to assign IP addresses.
Installing the Driver & Software 2 Turn on the machine by plugging in the power cord. 6 Windows® Use the a, b and OK keys to choose one of the options below: If your network is configured for Authentication and Encryption you must match the settings used for your network. No Authentication or Encryption: Choose Open System, press OK then choose None for Encryption Type? and press OK. Then press 1 Yes to apply your settings. Go to step 9.
STEP 2 Installing the Driver & Software 10 Disconnect and then reconnect the power cord Windows® Wireless Network to turn the machine OFF and back ON. This will allow the machine to automatically acquire the correct TCP/IP address information from your access point (router) if DHCP is enabled (DHCP is normally enabled as default for most access point routers). Windows® • If you see the following screen, click OK to install the Windows® updates. After the updates are installed your PC may restart.
Installing the Driver & Software License Agreement window appears, click Yes if you agree to the Software License Agreement. 19 The installation of the Brother drivers will automatically start. The installation screens appear one after another, please wait for a while. Improper Setup • DO NOT try to cancel any of the screens during this installation. • If your wireless settings fail, an error message will appear during the installation of MFL-Pro Suite and the installation will be terminated.
STEP 2 Installing the Driver & Software Macintosh® For USB Interface Users For Mac OS® X 10.2.4 or greater Important 6 Make sure that you have finished the instructions from Step 1 Setting Up the Machine on page 4 - 11. Choose Local Connection, and then click Next. Follow the on-screen instructions, and restart your Macintosh®. Note For Mac OS® X 10.2.0 to 10.2.3 users, upgrade to Mac OS® X 10.2.4 or greater. (For the latest information for Mac OS® X, visit http://solutions.brother.
Installing the Driver & Software 10 Carefully guide the USB cable into the trench as shown below, following the trench around and toward the back of the machine. Macintosh® 15 Double-click the Utilities folder. 16 Double-click the Printer Setup Utility icon. Improper Setup • DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub. Brother recommends that you connect the machine directly to your computer.
STEP 2 Installing the Driver & Software 19 Choose MFC-XXXX (where XXXX is your model name), and then click Add. 20 Click Printer Setup Utility, then Macintosh® USB Quit Printer Setup Utility. The MFL-Pro Suite, Brother printer driver, scanner driver and Brother ControlCenter2 have been installed and the installation is now complete. 21 To install Presto!®PageManager®, click the Presto! PageManager icon and follow the on-screen instructions.
Installing the Driver & Software Macintosh® For Mac OS® 9.1 to 9.2 Important 8 marked with a symbol. You will find the USB socket above and to the left of the ink cartridge slots, as shown below. Make sure that you have finished the instructions from Step 1 Setting Up the Machine on page 4 - 11. 2 3 4 Disconnect the machine from the power socket and from your computer, if you already connected an interface cable. 9 Turn on your Macintosh ®. Put the supplied CD-ROM into your CD-ROM drive.
STEP 2 Installing the Driver & Software 12 From the Apple® menu, click Chooser. 13 Click the Brother Ink icon. Macintosh® USB On the right side of the Chooser, choose the machine to which you want to print. Close the Chooser. The Brother printer driver and scanner driver have been installed. Note ControlCenter2 is not supported in Mac OS® 9.x. 14 To install Presto!® PageManager®, click the Presto! PageManager icon and follow the on-screen instructions.
Installing the Driver & Software Macintosh® For Wired Network Interface Users For Mac OS® X 10.2.4 or greater Important 6 Make sure that you have finished the instructions from Step 1 Setting Up the Machine on page 4 - 11. Disconnect the machine from the power socket. 7 2 3 4 5 After the DeviceSelector window appears, connect the network interface cable to your machine and then to the network as described below. Turn on your Macintosh®. Put the supplied CD-ROM into your CD-ROM drive.
STEP 2 Installing the Driver & Software 10 Carefully guide the network cable to the trench as shown below, following the trench around and toward the back of the machine. Then, connect the cable to your network. 13 Choose Network Macintosh® and then click OK. 14 If you want to use the machine’s Scan key to Improper Setup Make sure that the cable does not restrict the cover from closing, or an error may occur.
Installing the Driver & Software 18 Double-click the Utilities folder. 19 Double-click the Printer Setup Utility icon. Macintosh® 22 Choose Brother MFC-XXXX (where XXXX is your model name), and then click Add. 23 Click Printer Setup Utility, then Quit Printer Setup Utility. Note For Mac ® OS X 10.2.x users, open Print Center icon. 20 Click Add. The MFL-Pro Suite, Printer Driver, Scanner Driver and ControlCenter2 have been installed.
STEP 2 Installing the Driver & Software Macintosh® For Mac OS® 9.1 to 9.2 Important 8 marked with a symbol. You will find the LAN socket above and to the left of the ink cartridge slots, as shown below. Make sure that you have finished the instructions from Step 1 Setting Up the Machine on page 4 - 11. 1 Disconnect the machine from the power socket. 9 2 3 Macintosh® Wired Network 4 Connect the network cable to the LAN socket Turn on your Macintosh ®.
Installing the Driver & Software If you have setup wireless networking on your machine before and you setup the wired network, you should check that the machine’s Network I/F is Wired LAN. The wireless network interface will be inactive with this setting. On your machine, press Menu. Press a or b to choose LAN and press OK. Press a or b to choose Network I/F and press OK. Press a or b to choose Wired LAN and press OK. Press 1 for Yes to accept the change. The machine will restart automatically.
STEP 2 Installing the Driver & Software Macintosh® For Wireless Network Users For Mac OS® X 10.2.4 or greater in infrastructure mode Important Make sure that you have finished the instructions from Step 1 Setting Up the Machine on page 4 - 11. These instructions will install your Brother machine in a typical small office or home wireless network environment in infrastructure mode, using a wireless router or access point that uses DHCP to assign IP addresses.
Installing the Driver & Software 2 Turn on the machine by plugging in the power cord. 6 Macintosh® Use the a, b and OK keys to choose one of the options below: If your network is configured for Authentication and Encryption you must match the settings used for your network. No Authentication or Encryption: Choose Open System, press OK then choose None for Encryption Type? and press OK. Then press 1 Yes to apply your settings. Go to step 9.
STEP 2 Installing the Driver & Software 10 Disconnect and then reconnect the power cord to turn the machine OFF and back ON. This will allow the machine to automatically acquire the correct TCP/IP address information from your access point (router) if DHCP is enabled (DHCP is normally enabled as default for most access point routers). If your access point does not have DHCP enabled you will need to manually configure the IP address, subnet mask and gateway of the machine to suit your network.
Installing the Driver & Software 19 If you want to use the machine’s Scan key to scan over the network you must check the Register your computer with the “Scan To” functions at the machine box. You must also enter a name for your Macintosh ® in Display Name. The name you enter will appear on the machine’s LCD when you press the Scan key and choose a scan option. You can enter any name up to 15 characters long.
STEP 2 Installing the Driver & Software 27 Choose Brother MFC-XXXX (where XXXX is your model name), and then click Add. See Chapter 6 of the Network User’s Guide on the CD-ROM. 28 Click Printer Setup Utility, then Quit Printer Setup Utility. Macintosh® 29 To install Presto!®PageManager®, click the Presto! PageManager icon and follow the on-screen instructions. Note When Presto!®PageManager® is installed OCR capability is added to the Brother ControlCenter2.
For Network Users This section explains how you can configure network settings using the BRAdmin Professional utility or how to set the machine’s network settings to wireless LAN or wired LAN. Installing the BRAdmin Professional configuration utility The BRAdmin Professional utility for Windows® is designed to manage your Brother network connected devices such as network-ready Multifunction devices and/or network-ready printers in a Local Area Network (LAN) environment.
For Network Users How to set the machine’s network settings to wireless LAN or wired LAN To connect your Brother machine to a wireless or wired network you must configure the machine from the machine’s control panel for the network type you are using. For wireless LAN On your machine, press Menu. Press a or b to choose LAN and press OK. Press a or b to choose Network I/F and press OK. Press a or b to choose WLAN and press OK. Press 1 for Yes to accept the change.
Consumables Replacement consumables When the time comes to replace ink cartridges, an error message will be indicated on the LCD. For more information about the ink cartridges for your machine, visit http://solutions.brother.com or contact your local Brother re-seller.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries. Macintosh and True Type are registered trademarks of Apple Computer, Inc. PaperPort and OmniPage are registered trademarks of ScanSoft, Inc.
UK/IRE/GEN
