SOFTWARE USER’S GUIDE MFC-8220
Table of contents 1 2 i Using the MFC as a printer ................................................. 1-1 Using the Brother MFC printer driver................................ 1-1 How to print your original document ................................. 1-2 Manual Duplex Printing............................................... 1-2 Face-down output tray................................................ 1-3 Printing on plain paper................................................ 1-4 The manual feed tray............
Device Settings tab................................................... 2-21 Layout tab................................................................. 2-22 Paper / Quality tab.................................................... 2-23 Advanced Options .................................................... 2-24 3 How to scan using Windows® ............................................ 3-1 Scanning an original document ....................................... 3-1 TWAIN compliant..................................
iii Using the Brother Control Center ...................................... 4-1 Brother MFL-Pro Control Center................................. 4-1 AutoLoad the Brother Control Center ......................... 4-2 How to turn off AutoLoad ............................................ 4-2 Brother Control Center features........................................ 4-3 Auto Configuration ...................................................... 4-3 Scan key operations ..............................................
6 7 Using the Windows®-Based Brother SmartUI Control Center ... 5-1 Brother SmartUI Control Center ....................................... 5-1 AutoLoad the Brother Control Center ......................... 5-2 How to turn off AutoLoad............................................ 5-2 Brother Control Center features ....................................... 5-3 Auto Configuration...................................................... 5-4 Hardware Section: Changing the Scan to button configuration .............
User interface ............................................................. 7-5 Simple style ............................................................ 7-5 Facsimile style ........................................................ 7-5 Speed-Dial setup .............................................................. 7-6 The Address Book ...................................................... 7-7 Setting up a Member in the Address Book ................. 7-8 Setting up a Group for Broadcasting ..................
Using the Brother TWAIN scanner driver with your Macintosh® ................................................................. 8-20 Accessing the scanner ............................................. 8-20 Scanning an image into your Macintosh® ................. 8-21 Scanning a whole page ........................................ 8-21 Pre-Scanning an image ............................................ 8-22 Settings in the Scanner window ............................... 8-23 Image ................................
1 Using the MFC as a printer Using the Brother MFC printer driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center at: http://solutions.brother.
How to print your original document When the MFC receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. 1 2 3 From your computer select the Print command. If your computer is also connected to any other printers, select MFC-8220 (USB) Printer or Brother MFC-8220 as your printer driver from the Print or Print Settings menu in your software application, and then click on OK to begin printing.
Face-down output tray The MFC ejects paper with printed surfaces face down into the output tray in the front of the MFC. Unfold the support flap to support the printed pages. When printing transparencies, remove each one from the support flap after it exits the MFC.
Printing on plain paper The manual feed tray The MFC automatically turns on the Manual Feed mode when you put paper in the manual feed tray. 1 2 3 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Plain Paper Paper Source: Manual Open the manual feed tray. Slide the paper guides to fit the paper size. Using both hands put paper in the manual feed tray face up until the front edge of the paper touches the paper feed roller and the MFC grips the paper.
Printing on thicker paper and card stock When the back output tray is pulled down, the MFC has a straight paper path from the manual feed tray through to the back of the MFC. Use this paper feed and output method when you want to print on thicker paper or card stock. The manual feed tray 1 2 3 4 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Thick paper or Thicker paper Paper Source: Manual Open the back output tray. Open the manual feed tray.
5 6 7 Send the print data to the MFC. After the printed page comes out of the MFC, put in the next sheet of paper as in Step 4. Repeat for each page that you want to print. When you have finished the print job, close the back output tray. Caution Remove each sheet immediately after printing. Stacking the sheets may cause a paper jam or the paper to curl.
Printing on envelopes To print on envelopes use manual feed tray ■ The MFC automatically turns on the Manual Feed mode when you put paper in the manual feed tray. ■ All sides should be properly folded without any wrinkles or creases. 1 2 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Envelope, Env.Thin or Env.Thick Open the back output tray.
3 Open the manual feed tray. Slide the paper guides to fit the envelope size. If envelopes are creased after they have been printed: At the back of the MFC, open the back output tray and push down the blue tabs at the left and right hand sides (as shown in the figure on the next page). When you have finished printing your envelopes, close the back output tray to reset the two blue tabs back to their original position.
4 Using both hands put the envelope in the manual feed tray face up until the front edge of the envelope touches the paper feed roller and the MFC grips the envelope. ■ Make sure the envelope is straight as you insert it in the manual feed tray. If it is not, the envelope may not be fed properly, resulting in a skewed printout or a jam. ■ Do not put more than one envelope in the manual feed tray at any one time, or it may cause a jam.
Simultaneous printing and faxing Your MFC can print from your computer while sending or receiving a fax, or while scanning an original document into the computer. Fax sending will not be stopped during PC printing. Printer operation keys Job Cancel You can clear data from the memory by pressing the Job Cancel key. Secure key Secured data is password protected. Only those people that know the password will be able to print the data. The MFC will not print secure data until the password is entered.
3 4 5 Press or to select the job. Job? Text1 Press Set. The LCD prompts you to enter your four-digit password. Enter your password using the Text1 Password:XXXX control panel. Press Set. Press or to select Print. Press Set. The MFC prints the data. —OR— If you want to delete the secured data, press or to select Delete and press Set. ■ If you turn the MFC power switch off, the secured data saved in memory will be cleared. ■ After you print the secured data it will be cleared from memory.
Setting the Emulation Selection Your MFC will receive print commands in a printer job language or Emulation. Different operating systems and applications will send the print commands in different languages. Your MFC can receive print commands in a variety of emulation’s. This MFC has an Automatic Emulation Selection setting. When the MFC receives information from the PC, it automatically chooses the emulation mode. This setting has been set at the factory to AUTO.
Printing the Internal Font List You can print a list of the MFC’s internal (or resident) fonts to see how each font looks before you select it. 1 Press Menu, 4, 2, 1. Print Options 2 Press Start. The MFC prints the list. 1.Internal Font 3 Press Stop/Exit. Printing the Print Configuration List You can print a list of current printer settings. 1 Press Menu, 4, 2, 2. Print Options 2.Configuration 2 Press Start. The MFC prints the settings. 3 Press Stop/Exit.
2 Printer driver settings (Windows® Only) Printer driver settings You can change the following printer settings when you print from your computer: ■ Media Type ■ Multiple Page ■ Watermark*1*2 ■ Scaling*2 ■ Print Date & Time*1*2 ■ Quick Print Setup*1*2 ■ Secure Print*1 *1 These settings are not available with the BR-script (PostScript® 3™ language emulation) driver. 2 * These settings are not available with the Universal printer driver.
Features in the Brother Native Driver The Brother Native driver is a printer driver developed exclusively by Brother. This driver includes more features than the Microsoft® Windows® Universal printer driver. Basic tab 1 2 3 4 1 2 3 4 Select the Paper Size, Multiple Page, Border Line (if any) and Orientation. Select number of Copies and Media Type. Select Paper Source (First Page and Other Pages). Auto Select allows the printer driver to select a suitable tray for Paper Size automatically.
Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper. Ex. 4 in 1 Ex. 1 in 2 × 2 pages Border Line When printing multiple pages on one sheet with the Multiple Page feature you can select to have a solid border, dash border or no border around each page on the sheet.
Copies The copies selection sets the number of copies that will be printed. Collate With the Collate check box selected, one complete copy of your original document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the original document is printed. Collate box checked Collate box not checked Media Type You can use the following types of media in your MFC.
■ When using ordinary plain paper (19 to 25 lb), select Plain Paper. When using heavier weight paper, envelopes or rough paper select Thick Paper or Thicker Paper. For bond paper, select Bond Paper for OHP transparencies, select Transparencies. ■ When you use envelopes, select Envelopes. If the toner is not fixed to the envelope correctly when Envelopes has been selected, select Env. Thick. If the envelope is crumpled when Envelopes has been selected, select Env. Thin.
Advanced tab 1 2 3 4 5 To return to the default settings, click the Default button.
Print Quality Choosing the Print Quality icon displays the Print Quality features available. Resolution You can change the resolution as follows: ■ HQ 1200 ■ 600 dpi ■ 300 dpi Toner Save You can save running costs by turning on the Toner Save Mode, which reduces the print density. Print Setting For Windows® 95/98/98SE/Me Print Setting is used for optimizing your print quality for the type of original document being printed (Photos, Graphics or Scanned Images).
Duplex Duplex printing lets the print job be printed on both sides of the paper which reduces the amount paper used for printing. Choosing the Duplex icon displays the Duplex features available. Manual Duplex Check the Manual Duplex box. In this mode, the MFC prints all the even numbered pages first. Then the printer driver stops and shows the instructions required to re-install the paper. When you click OK the odd numbered pages are printed. Duplex Type You can select Duplex Type.
Binding Offset Check the Binding Offset option, you can specify the offset value of the binding side in inches or millimeters (0 - 8 inches) [0 - 203.2 mm]. Watermark Choosing the Watermark icon displays the Watermark features available. You can place a logo or text into your original document as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark, and then select the watermark you want to use.
Print Watermark The Print Watermark feature offers the following print choices: ■ On all pages ■ On first page only ■ From second page ■ Custom ■ Apply from second copy (collate only) (For Windows® 2000 Professional/XP/ Windows NT® 4.0) Watermark Setting You can change the Watermark’s size and position on the page by selecting the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then select Text or Bitmap in the Watermark Style.
■ Watermark Text Enter your Watermark text into the Text Box, and then select the Font, Size, Darkness and Style. ■ Watermark Bitmap Enter the file name and location of your bitmap image in the File box, or Browse for the file location. You can also set the scaling size of the image. ■ Position This setting offers you the control for where the Watermark is to be positioned on the page. Page Setting Choosing the Page Setting icon displays the Page Setting features available.
Scaling You can change the print size of your original document with the Scaling feature. ■ Off Print the original document as it appears on your screen. ■ Fit to Paper Size Check here, if your original document has an unusual size, or if you have only the standard size paper. ■ Free You can manually reduce or enlarge the output. Mirror Print Reverses the data left to right and prints. Reverse Print Rotates the data by 180 degrees and prints.
Secure Print Secured original documents are original documents that are password protected when they are sent to the MFC. Only the people who know the password will be able to print them. Since the original documents are secured at the MFC, you must use the control panel of the MFC (with the password) to print them. To send a secured original document: 1 Select Secure Print from Printer Function and check Secure Print. 2 Enter your password, user name and job name and click OK.
Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options section. The default setting is OFF.
Administrator (For Windows® 95/98/98SE/Me Users Only) The administrator selection permits the Copy, Scaling and Watermark features to be locked and password protected. Record your password and keep it in a safe place for future reference. If you forget your password these settings can not be accessed.
Print Date & Time When enabled the Print Date & Time feature will automatically print the date and time from your computers system clock on your original documents. Click the Setting button to change the Date and Time Format. You can change the Font by clicking the Font button or the Position. To include a background with the Date and Time select Opaque. When Opaque is selected you can set the Darkness of the Date and Time background by changing the percentage.
Accessories tab The Accessories tab includes the settings for configuring the printer driver for the size of paper loaded in each paper source. This tab also installs any additional options into the driver settings. Paper Source Setting To configure the paper size for each paper source, highlight the source in the Paper Source Setting list. Select the Paper Size from the pull-down box and click Update.
Available Options In order to access the optional lower tray the option must be installed in the driver. Highlight the model number from the Available Options list and click Add. The optional tray will then be listed in the Installed box, Paper Source Setting list and the screen illustration will display the optional lower tray.
Support tab The Support tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, Driver Updates and Tips for using your MFC.
Features in the PS Brother (PostScript®) printer driver (For Windows®) The Windows® 95/98/98SE/Me/2000 Professional/XP and Windows NT® 4.0 utilizes BR-Script (PostScript® 3™ language emulation) driver. You can download the latest driver by accessing the Brother Solutions Center at http://solutions.brother.
Ports tab Select the port where your printer is connected or the path to the network printer you are using. Device Settings tab Select the options you installed to configure any additional accessories you have installed.
Layout tab If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Layout tab by clicking Printing Preferences in the General tab of the Brother MFC-8220 BR-Script3 Properties screen. The Layout tab enables you to change various layout settings such as Orientation, Page Order and Page Per Sheet.
Paper / Quality tab If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Paper/Quality tab by clicking Printing Preferences in the General tab of the Brother MFC-8220 BR-Script3 Properties screen. Select the Paper Source.
Advanced Options If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Brother MFC-8220 BR-Script3 Advanced Options tab by clicking the Advanced button in the Layout tab or the Paper/Quality tab. 1 2 3 1 2 3 Select the Paper Size and Copy Count. Set the Print Quality, Scaling and TrueType Font setting.
3 How to scan using Windows® The scanning operations and drivers will be different depending on your operating system. For Windows® 95/98/98SE/Me/2000 Professional and Windows NT® Workstation 4.0 The MFC uses a TWAIN Compliant driver for scanning original documents from your applications. (See Scanning an original document on page 3-1.) For Windows® XP The MFC uses Windows® Imaging Acquisition (WIA) for scanning original documents. (See Scanning an original document (For Windows® XP only) on page 3-10.
How to access the Scanner 1 Open the software application (ScanSoft® PaperPort®) to scan an original document. The instructions for scanning in this guide are for when you use ScanSoft® PaperPort® 8.0SE. 2 3 4 Select Scan from the File drop-down menu or select the Scan button. The Scan panel appears in the left panel. Select Brother MFC-8220, Brother MFC-8220 USB or Brother MFC-8220 LAN (if the optional NC-9100h is installed) from the Scanner drop-down list box. Click Scan.
Scanning an original document into the PC You can scan a whole page —OR— Scan a portion of the page after pre-scanning the original document. Scanning a whole page 1 2 Place the original document face down in the ADF. Adjust the following settings, if required, in the Scanner window: ■ Image Type ■ Resolution ■ Scan Type ■ Brightness ■ Contrast ■ Document Size After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it.
Pre-Scanning to crop a portion you want to scan The PreScan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the scanner window to scan the image. 1 Place the original document face down in the ADF. Scanning area 2 Select the settings for Image Type, Resolution, Scan Type, Brightness and Contrast, as needed.
3 In the Brother MFC-8220, Brother MFC-8220 USB or Brother MFC-8220 LAN Scanner Setup dialog box, click the PreScan button. The entire original document will be scanned into the PC and will appear in the Scanning Area. Scanning area 4 Select the portion you want to scan by clicking the left mouse button and dragging it. You can enlarge the portion you selected by pressing check it. If you want to select a different portion, use the image.
Settings in the Scanner window Image Type Select the image type of output from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are: Image Type Resolution Scan Type Photo Select for scanning photo images. 300 x 300 dpi True Gray Web Select for attaching the scanned image to web pages. 100 x 100 dpi True Gray Text Select for scanning text original documents.
Scan Type Black & White: Set the Scan Type to Black & White for text or line art. Gray Scale: Set the Scan Type to Gray or True Gray for photographic images. Brightness Adjust the settings (-50 to 50) to obtain the best image. The default value is 0, representing an ‘average’. You can set the level by dragging the slide bar to the right or left to lighten or darken the image. You can also type a value in the box for the setting.
Document Size Set the Size to one of the following: ■ Letter (8 1/2 × 11 in.) ■ A4 (210 × 297 mm) ■ Legal (8 1/2 × 14 in.) ■ A5 (148 × 210 mm) ■ B5 (182 × 257 mm) ■ Executive (7 1/4 × 10 1/2 in.) ■ Photo 3.5 × 5 in. (9 × 13 cm) ■ Photo 5 × 7 in. (13 × 18 cm) ■ APS C 4 × 6 in. (10 × 15 cm) ■ Business Card (60 × 90 mm) ■ Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in. or 8.9 × 8.9 mm to 215.9 × 355.
You can see the actual paper size you selected on the screen. ■ Width: shows the width of scanning area ■ Height: shows the height of scanning area ■ Data Size: shows the approximate data size calculated in a Bitmap format. The size will be different for other file formats such as JPEG.
Scanning an original document (For Windows® XP only) WIA compliant Windows® XP uses Windows Image Acquisition (WIA) for scanning images from the MFC. You can scan images directly into the PaperPort® viewer that Brother included with your MFC or you can scan images directly into any other software application that supports WIA or TWAIN scanning. How to access the scanner 1 Open your software application to scan an original document.
Scanning an original document into the PC 1 Place the original document face down in the ADF. A B C D 2 3 4 Select the Document Feeder from the Paper source drop-down list box (A). Select the picture type (B). Select the Paper size from the drop-down list box (D).
5 If you require advanced settings, click Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings. ■ The scanner resolution you can select is up to 1200 × 1200 dpi. ■ For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 3-13.
Brother Scanner Utility The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200 dpi. You must restart your PC for the new settings to take effect. To run the utility: You can run the utility by selecting the Scanner Utility located in the Start/All Programs/Brother/MFL-Pro Suite MFC-8220 menu. Scanning at resolutions greater than 1200 dpi may cause problems with some scanning applications.
Using the Scan key (For USB or Parallel interface cable users) (Scan) on the control panel to scan original You can use documents into your word processing, graphics or E-mail applications or your computer folder. The advantage of using (Scan) is that you avoid the mouse clicks required to scan from your computer.
Scan to E-mail You can scan a black and white original document into your E-mail application as a file attachment. You can also change the (Scan) configuration. (See Scan to E-mail on page 4-10 to 4-12.) (For Windows® XP: See Hardware Section: Changing the Scan to button configuration on page 5-5 to 5-11.) 1 Place the original document face down in the ADF. 2 3 Press Select ▲▼ & Set Scan to E-mail (Scan). Press or to select Scan to E-Mail. Press Set.
Scan to OCR If your original document is text, you can have it converted by ScanSoft® TextBridge® to an editable text file and then have the result displayed in your word processing application for viewing and editing. You can change the (Scan) configuration. (See Scan to OCR (Word Processor) on page 4-13 to 4-15.) (For Windows® XP: See Hardware Section: Changing the Scan to button configuration on page 5-5 to 5-11.) 1 Place the original document face down in the ADF. 2 3 Press (Scan).
Using ScanSoft® PaperPort® and TextBridge® OCR ScanSoft® PaperPort® for Brother is a document management application. You will use PaperPort® to view scanned original documents. PaperPort® has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text original documents. It allows you to combine or “stack” original documents of different formats for printing, faxing or filing. ScanSoft® PaperPort® can be accessed through the ScanSoft® PaperPort® program group.
Viewing items ScanSoft® PaperPort® provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents each item in a Desktop or folder). Items in the selected folder appear on the PaperPort® Desktop. You can see PaperPort® items (MAX files) and non-PaperPort® items (files created using other applications).
Organizing your items in folders PaperPort® has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View. An item can be a PaperPort® item or a non-PaperPort® item: ■ Folders are arranged in a “tree” structure in the Folder View. You use this section to select folders and view their items in Desktop View. ■ You can simply drag and drop an item onto a folder.
Quick links to other applications ScanSoft® PaperPort® automatically recognizes many other applications on your computer and creates a “working link” to them. The Send To Bar at the bottom of the Desktop view shows icons of those linked applications. To use a link, drag an item onto one of the icons to start the application represented by the icon. A typical use of the Send To Bar is to select an item and then fax it. This sample Send To Bar shows several applications with links to PaperPort®.
ScanSoft® TextBridge® OCR lets you convert image text into text you can edit Software by: ScanSoft® TextBridge® OCR is installed automatically with PaperPort® when you install MFL-Pro Suite on your computer. ScanSoft® PaperPort® can quickly convert the text on a ScanSoft® PaperPort® item (which is really just a picture of the text) into text that you can edit with a word processing application.
You can Import items from other applications In addition to scanning items, you can bring items into PaperPort® in a variety of ways and convert them to PaperPort® (MAX) files in several different ways: ■ Print to the Desktop View from another application, such as Microsoft® Excel. ■ Import files saved in other file formats, such as Windows® Bitmap (BMP) or Tagged Image File Format (TIFF).
How to Uninstall PaperPort® and ScanSoft® TextBridge® For Windows® 95/98/98SE, and Windows NT® Workstation 4.0 and Windows® Me: Select Start, Settings, Control Panel, Add/Remove Programs and the Install/Uninstall tab. Select Brother Extensions for Paperport and click the Add/Remove button. Select PaperPort® 8.0 SE from the list and click the Add/Remove button. For Windows® 2000 Professional: Select Start, Settings, Control Panel and Add/Remove Programs.
4 Using the Brother Control Center (For Windows® 95/98/98SE/Me/2000 Professional and Windows NT® WS 4.0) If you are using Windows® 2000 Professional or Windows NT® 4.0, we recommend that you are logged on with administrator rights. Brother MFL-Pro Control Center The Brother Control Center is a software utility that pops up on the PC screen whenever paper is put in the ADF of the MFC. This allows you to quickly and with very few mouse clicks, to access the most frequently used scanning applications.
AutoLoad the Brother Control Center The Control Center is loaded every time Windows® is started. When the Control Center is loaded, the Control Center icon will appear on the task bar. If you don’t want the Control Center to load automatically, you can turn off AutoLoad. If the Control Center icon does not appear on your task bar, you will have to launch the software. Double-click the Control Center icon on the desktop or from the Start menu, select Programs, ScanSoft PaperPort 8.
Brother Control Center features Auto Configuration During installation the Control Center will check your system to set up the default applications for E-mail, word processing and the graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Center will create a link and a scanning application button for Outlook. You can change a default application. Right-click the appropriate Control Center button to display Configurations and then click it.
Scan key operations Scan to File—Lets you scan directly to a file on your computer. You can change the file type and directory for the original document you are scanning. Scan to E-mail—Lets you scan a picture or text original directly into an E-mail application as a standard attachment. You can choose the file type and resolution for the attachment.
Scanner settings for Scan, Copy and PC-Fax buttons When the Pop-Up screen appears, you can access the Scanner Settings window. Click the Smart Click Control Center icon at the top right of the Brother Control Center screen. —OR— Click the Modify Settings button on any of the Configuration screens. Global settings AutoLoad Pop-Up—Select this checkbox if you want the Brother MFL Control Center to load when you turn on your computer.
Setting up the scanner configurations The Pop-Up application stores eight different scanning modes. Each time you scan an original document, you can choose the most appropriate scanning mode from the following: Faxing, Filing and Copying Text for OCR Photos Photos (High Quality) Photos (Quick Scan) Custom Draft Copy Fine Copy Each mode has its own set of stored settings.
Perform an operation from the Control Center screen If you see this screen it means you left-clicked a button in the Control Center window without first placing an original document in the ADF. Place the original document in the MFC’s ADF, and then click OK to go to the Control Center screen.
Scan to File To access Scan to File Configurations screen 1 2 3 Place the original document face down in the ADF. The Brother Control Center screen will pop up. Right-click Scan to File and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center. To save your settings, click OK. —OR— To go back to the default settings, click the Restore Defaults button.
Destination folder PaperPort Folder—Select this checkbox to scan the original document into your PaperPort folder. Other Folder—Select this checkbox to scan the original document as another file type or to store it in another directory/folder. File—If you selected Other Folder from the pull-down list, select the type of file: PaperPort Image Item (*.max) PaperPort Self-Viewing (*.exe) PaperPort Browser-Viewable (*.htm) PaperPort 5.0 Image Item (*.max) PaperPort 4.0 Image Item (*.max) PaperPort 3.
Scan to E-mail To access Scan to E-mail Configurations screen 1 2 3 Place the original document face down in the ADF. The Brother Control Center screen will pop up. Right-click the E-mail application button and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center. To save your settings, click OK. —OR— To go back to the default settings, click the Restore Defaults button.
Scanner settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for this mode, click Modify Settings. E-mail application E-mail Application—From the pull-down list, select your E-mail application. E-mail Settings—Click the E-Mail Settings button to set up links.
Send to Options Convert attachments to specified file type—Converts items to the type in the File Type box. Clear this check box to keep files in their source format; for example, to keep Word documents in the .doc format and JPEG images in the .jpg format. All documents and image items—Converts all items regardless of the program in which the item was created; for example, converts all Word (doc) files and JPEG (.jpg) files to the file type.
Scan to OCR (Word Processor) To access Scan to OCR Configurations screen 1 2 3 Place the original document face down in the ADF. The Brother Control Center screen will pop up. Right-click the word processor application button and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center. To save your settings, click OK. —OR— To go back to the default settings, click the Restore Defaults button.
Scanner settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for this mode, click Modify Settings. Word Processor Word Processor—From the pull-down list, select the word processor you want to use.
Click the Settings button to choose how the OCR application will read the pages that you scan into your word processor application. The OCR Settings window will appear: Select your setting and click OK. ■ Auto orient page—Click this checkbox to automatically rotate pages so that the text is upright. ■ Single column output—Click this checkbox if you want to remove columns from multi-column original document so that converted text appears in a one-column format.
Scan to Image To access Scan to Image Configurations screen 1 2 3 Place the original document face down in the ADF. The Brother Control Center screen will pop up. Right-click the graphic application button and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center. To save your settings, click OK. —OR— To go back to the default settings, click the Restore Defaults button.
Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for this mode, click Modify Settings. Target Application Application—From the pull-down list, select the application you want to add to this Pop-Up screen. Click the Custom Link Settings button to set up links for your user-defined application.
Copy To access the Copy Configurations screen 1 2 3 Place the original document face down in the ADF. The Brother Control Center screen will pop up. Right-click the Copy and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center. To save your settings, click OK. —OR— To go back to the default settings, click the Restore Defaults button.
Scanner settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Draft Copy or Fine Copy. To change any of the settings for this mode, click Modify Settings. Number of copies Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options button. Click OK to save your Copy settings.
Send a fax To access the Send a fax Configurations screen 1 2 3 Place the original document face down in the ADF. The Brother Control Center screen will pop up. Right-click the Send a fax and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center. To save your settings, click OK. —OR— To go back to the default settings, click the Restore Defaults button.
PC-FAX Settings Brother PC-Fax FAX Resolution—Fine (200 × 200) 1 To change the fax options, click the FAX Options button. The Brother PC-FAX Properties screen appears: For Windows® 95/98/98SE/Me For Windows® 2000 Professional and Windows NT® WS 4.0 2 Select the Paper Size and Orientation (Portrait or Landscape) and click OK. To go back to the default settings, click the Restore Defaults or Default button.
5 Using the Windows®-Based Brother SmartUI Control Center (For Windows® XP) Brother SmartUI Control Center The Brother Control Center is a software utility that allows you to quite easily, with very few mouse clicks, access the most frequently used scanning applications. Using the Control Center eliminates the need to manually launch the specific applications and allows you to scan an original document directly to a folder on your computer.
AutoLoad the Brother Control Center The Control Center is initially configured to automatically load each time Windows® is started. When the Control Center is loaded the SmartUI icon will appear in the task bar. If you don’t want the Control Center to load automatically, you can turn AutoLoad off. How to turn off AutoLoad 1 2 3 Right-click the SmartUI icon in the Task Tray and select Show. The main SmartUI Control Center window appears.
Brother Control Center features The SmartUI control center gives you the ability to configure the hardware Scan key on your MFC such as “Scan to File”. The “Scan to File” feature allows you to scan an original document directly to your hard disk and choose the file format and destination folder without having to run any other applications. Select which section you want by clicking on the appropriate tab.
Auto Configuration During the installation process the Control Center checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Center automatically will create a link and a scanning application button for Outlook. You can change the default application by right-clicking on any of the scan buttons in the Control Center and then clicking Configuration.
Hardware Section: Changing the Scan to button configuration When the Brother Control Center is displayed, you can access the Hardware Section window to reconfigure the (Scan) button on your MFC. Click the Hardware Section tab at the top left of the Brother SmartUI Control Center screen. (See Using the Scan key (For USB or Parallel interface cable users) on page 3-14.
Scan to E-mail To configure the Scan to E-mail feature left-click on the Scan to E-mail button and the following screen will appear. You have the ability to change the configuration that includes the destination E-mail application, attachment file and the scanner settings. The destination E-mail application is changed by selecting another compatible E-mail application installed on your system from the Application pull down list.
Scan to File To configure the Scan to File feature, left click on the Scan to File button and the following screen will appear. Select the file type for the saved image by selecting from the Format pull down list. You can save the file to the default PaperPort folder so the file appears in PaperPort or you can select another folder/directory by clicking the Browse button.
Scan to Image To configure the Scan to Image feature left-click on the Scan to Image button and the following screen will appear. You have the ability to change the configuration, which includes the destination image format or document application.
To change the default setting of the scan, click on the Scan Settings tab. You can set the Color Mode to Black & White or 8-bit Gray. The resolution can be changed from 100 to 1200 dpi. You can define the size of the paper you’re using, and you can adjust the brightness and contrast of the image before scanning.
Scan to OCR To configure the Scan to OCR feature left-click on the Scan to OCR button and the following screen will appear. You have the ability to change the configuration, which includes the destination applications.
You have the option to send your scan as a different file type. You can select the application from the File Type window according to your needs. You have the option to choose your OCR setting from Single column output to Auto orient page.
Software Section The Software Section contains four groups of scan to buttons. Each section has a number of different buttons which are predefined for the most frequently used applications. The Scan section contains four buttons for Scan to File, Scan to E-mail, Scan to Word Processor and Scan to Image applications. The Copy section contains three buttons for N to 1 copying.
Scan *1 Scan to File—enables you to scan directly to a disk file. You can change the file type and destination directory, as needed. *2 Scan to E-mail (Default: Outlook Express)—enables you to scan a page or original document directly into an E-mail application as a standard attachment. You have the option of selecting the file type and resolution for the attachment.
Fax Send a Fax (Brother PC-FAX)—enables you to scan a page or original document and automatically send the image as a fax from the PC using the Brother PC-FAX software. Custom Scan to File—These buttons have been pre-programmed for the Scan to File feature. You can change the configuration of each of these buttons to meet your specific requirements by right-clicking on a button and following the configuration menus.
Scan to File The Scan to File button allows you to scan an image and save it in a specific file type to any directory on your hard disk. This allows you to easily archive your paper original documents. To configure the file type and save to directory right-click on the Scan to File button and click Configuration. The Scan Action tab is set to File and should not be changed.
To change the configuration click on the Configuration tab. Select the file type for the saved image by selecting from the Format pull down list. You can save the file to the default PaperPort folder so the file appears in PaperPort, or you can select another folder/directory by clicking the Browse button. You can change the default setting by selecting the Other Folder button and then clicking Browse and selecting the folder in which you wish to save your files.
Scan to E-mail The Scan to E-mail is automatically configured to your default E-mail application. To change the default E-mail application or attachment file type, right-click on the E-mail button and select “Configuration”. The Scan Action tab is set to E-mail and should not be changed. To change the E-mail application click on the Configuration tab. From the Application pull down list, select your preferred E-mail application.
To change the file type of the attachment click the Link Preferences button to set up links. Check the Convert attachment to specified file type box and then select the appropriate file type from the pull down list.
File attachments Items are mailed as file attachments using the file type you have selected. Convert attachments to specified file type—Click this check box if you want to change the file type of attachments. All documents and image items—Click this check box if you want to convert all scanned images to the same file type. PaperPort image items (MAX) only—Click this check box if you want to convert only attachments that are PaperPort MAX files.
Scanner settings You have the ability to change the scanner settings used to create the file attachments. Click on the Scan Settings tab and select the appropriate settings.
Scan to OCR (Word Processing program) Scan to OCR converts the graphic page image data to text which can be edited by any word processor program. You can change the default word processor program (example: Word Pad instead of Word) and file type. You can also choose another OCR software package besides the TextBridge® OCR which is built into PaperPort®. To configure Scan to OCR right-click on the WordPad button and select Configuration. The Scan Action tab is set to OCR and should not be changed.
To change the program link preferences click the Link Preferences button. File Type—From the pull-down list, select the file format you want to use for original documents. OCR—Select the OCR application from the OCR pull down list.
Scan to Graphics application (example: Microsoft Paint) The Scan to Graphics Application allows you to scan an image so you can edit the image. To change the default graphics application right-click on the button and select Configuration. The Scan Action tab is set to Application and should not be changed. To change the configuration of the destination application click on the Configuration Tab.
To change the destination application select the appropriate application from the Application pull down list. To change the other configuration options click the Link Preferences button. These options enable you to reduce image to screen resolution (96dpi), show a warning if the item has annotations or update the original if the sent item is modified.
Copy The copy buttons can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as n-in-1 printing. The Copy buttons are automatically linked to the default Windows printer driver. You can set any printer as the default printer including non-Brother printers. Before you can use the Copy buttons you must first configure the printer driver by right-clicking on a Copy button and selecting Configuration.
Select the number of Pages Per Sheet from the Scaling selections. As an example, to configure the section Copy button to copy two pages to one you must select 2 in 1. You must configure each of the copy buttons before they can be used.
Fax setting (PC-Fax using the Brother Fax Driver) The MFC includes a PC-Fax driver, which allows any Windows Application to send a Fax as simply as printing an original document. The Brother SmartUI Control Center automatically configures the Fax button to use the Brother PC-FAX driver, no user configuration is required. The Scan Action tab is set to Application and should not be changed. To change the PC-FAX settings click the Link Preferences button found in the configuration tab.
FAX settings Brother PC-FAX To change the driver settings, click on the Setup button. Select the Paper Size, Paper Source. If you need more a customized setup, click on the Options button. s Select the Paper Size, Orientation (Portrait or Landscape) and Resolution (200x200 dpi or 200x100 dpi), and click OK. To return to the default settings, click the Default button.
Custom: User-defined buttons There are up to three Custom buttons on the Brother SmartUI Control Center. You can set your own preferences and configuration to fit your required application. To configure a Custom Button right click on the button and then click Configuration. The configuration window will appear. You have four function choices Application, File, OCR and E-mail. Application: This setting will link the Control Panel button to any button which appears on the PaperPort Send to Bar.
2. Select Configuration for the Scan Type. To configure the scan operation click on the Configuration Tab. Depending upon which Scan Type button you selected you will see a different Configuration Tab list of settings. Application: Select the destination application program from the pull down list. Click on Link Preferences to set the Send to options. You can select the application from the scroll menu on the left.
File: Select the file format from the Format pull down list. You can either send the file to the default PaperPort directory or select your own destination directory by selecting Other Folder. Use the Browse button to select the destination directory.
OCR: Select the destination word processing application program from the pull down list. Click on Link Preferences and select the destination Application from the scroll menu on the left. Select the File Type from the File Type pull down list. You can also choose another OCR application from the OCR pull down list if another is installed on you system. Scansoft® TextBridge® is installed as part of the PaperPort 8.0 application.
E-mail: Select the destination E-mail application program from the pull down list. Click on the Link Preferences button to configure the Send To E-mail options. You can select the File type and Quick Send E-mail address list.
3. Select Scan Settings. You can select the scanner settings from each of the Scan Type options for the Custom buttons. You have the option to select Color Mode, Resolution, Paper Size and Brightness and Contrast settings.
6 Using MFC Remote Setup (For Windows®) MFC Remote Setup The MFC Remote Setup application enables you to configure your MFC using an intuitive graphical user interface (GUI) on your PC. When you access this application, the settings on your MFC will be downloaded to your PC and displayed on your computer screen. If you change the settings, you can upload them directly to the MFC.
Cancel button The Cancel button clears your changes and exits the MFC Remote Setup application without uploading any data to the MFC. Apply button The Apply button uploads the data to the MFC, but stays in the Remote Setup application so you can make more changes. Print button The Print button prints the selected items on the MFC. You cannot print the MFC Remote Setup changes until you click the Apply button to upload the new data to the MFC.
7 Using Brother PC-FAX software (For Windows®) PC-FAX sending The Brother PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You can create a file in any application on your PC, and then send it as a PC-FAX. You can even attach a cover page note. All you have to do is set up the receiving parties as Members or Groups in your PC-FAX Address Book or simply enter the destination address or fax number into the User Interface.
Setting up user information You can access the User Information from the FAX Sending dialog box by clicking . (See Sending a file as a PC-FAX using the Facsimile style on page 7-16.) 1 2 3 From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-8220, and then select PC-FAX Setup. The Brother PC-FAX Setup dialog box will appear: You must enter this information to create the Fax Header and Cover Page. Click OK to save the User Information.
Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. The include header option adds header information to the top of the fax pages you send. The user has the choice of two user interfaces: Simple style or Facsimile style. To change the user interface select the interface setting you want: Simple style or Facsimile style. (See User interface on page 7-5.
Outside line access If you need to enter a number to access an outside line, enter it here. This is sometimes required by a local PBX telephone system (for example if you must dial 9 to get an outside line in your office). Include header To add header information to the top of the fax pages you send, check the Include header box. Address Book file You can select more than one database file to use with the Address Book. To select you must enter the path and file name of the database file.
User interface In the Sending tab, select user interface. You can choose the Simple Style or the Facsimile Style.
Speed-Dial setup From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature you must select the Facsimile Style user interface.) You can register a Member or Group on each of the ten Speed-Dial buttons. To register an address in a Speed-Dial button: 1 Click the Speed-Dial button you want to program. 2 Click the Member or Group you want to store on the Speed-Dial button. 3 Click Add >> to save it. To clear a Speed-Dial button: 1 Click the Speed-Dial button you want to clear.
The Address Book From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-8220, and then click PC-FAX Address Book.
Setting up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups. 1 In the Address Book dialog box, click the icon to add a Member. The Brother Address Book Member Setup dialog box will appear: 2 In the Member Setup dialog box, type the Member’s information. Name is a required field. Click OK to save the information.
Setting up a Group for Broadcasting If you often send the same PC-FAX to several Members, you can combine them in a Group. 1 In the Brother Address Book dialog box, click the icon to create a Group. The Group Setup dialog box appears: 2 3 4 Type the name of the new Group in the Group Name field. In the Available Names box, select each Member to be included in the Group, and then click Add >>. Members you add to the Group will be added to the Group Members box.
Editing Member information 1 2 3 4 Select the Member or Group you want to edit. Click the edit icon. Change the Member or Group information. Click OK to save your changes. Deleting a Member or Group 1 2 3 Select the Member or Group you want to delete. Click the delete icon. When the Confirm Item Delete dialog box appears, click OK. Exporting the Address Book You can export the whole Address Book to an ASCII text file (*.csv).
3 4 If you are exporting to an ASCII file, select the Divide Character - Tab or Comma. This selects between a Tab or Comma to separate the data fields. Select OK to save the data. 5 Type the name of the file, and then select Save.
Importing to the Address Book You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. 1 From the Address Book select File, point to Import, and then click Text. —OR— Click Vcard and go to Step 5. 2 From the Available Items column select the data fields you want to Import, and click Add >>. From the Available Items list select the fields in the same order they are listed in the Import text file.
5 Type the name of the file, and then select Open. If you selected a text file in Step 1, the Files of type: will be Text file (*.csv).
Setting up a Cover Page From the PC-FAX dialog box click to access the PC-Fax Cover page setup screen. (See Sending a file as a PC-FAX using the Facsimile style on page 7-16.
You can enter information in each field If you are sending a fax to more than one recipient, the recipient information will not be printed on the Cover Page. To From Comment Type the comment you want to add to the cover page. Select Cover Page Form Select the cover page format you want to use. Import BMP file You can insert a bitmap file, such as your company logo, in the cover page. Use the browse button to select the BMP file, and then select the alignment style.
Sending a file as a PC-FAX using the Facsimile style 1 2 3 Create a file in Word, Excel, Paint, Draw or any other application on your PC. From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK. The Fax Sending dialog box will appear.
4 Enter the fax number using any of the following methods: ■ Using the dial pad enter the number. ■ Click any of the 10 Speed-Dial buttons. ■ Click the Address Book button, and then select a Member or Group from the Address Book. If you make a mistake you can click Clear to delete all the entries. 5 6 To include a Cover Page, click Cover Page On, and then click the Cover Page icon to enter or edit the Cover Page information. Click Start to send the fax. If you want to cancel the fax, click Stop.
3 Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: 4 In the To: field, type the fax number of the recipient. You can also use the Address Book to select destination fax numbers by clicking the To: button. If you made a mistake entering a number, click the Clear button to delete all the entries. To send a Cover Page and note, click the Cover Page On check box. 5 You can also click the 6 7 icon to create or edit a cover page.
Setting up PC-FAX receiving (Windows® 95/98/98SE/Me/2000 Professional and Windows NT® WS 4.0 only) For Windows® XP See Receiving a fax into the PC (Windows® XP only) on page 7-21. PC-FAX receiving is only available when using the USB or parallel connection, not the LAN connection. Running PC-FAX Receiving From the Start menu, select Programs, Brother, MFL- Pro Suite MFC-8220 and then select ‘PC-FAX Receiving’. The PC-FAX bar for this Windows® session.
3 4 5 6 7 In Ring Delay, select the number of rings before you want your PC to answer incoming calls. In Save file to, use the Browse button if you want to change the path where PC-FAX files will be saved. In File Format, select .tif or .max for the format the received original document will be saved in. The default format is .tif. If you want to, you can check the Play wave file when receiving FAX check box, and then enter the path.
Receiving a fax into the PC (Windows® XP only) For Windows® 95/98/98SE/Me/2000 Professional and Windows NT® WS 4.0 See Setting up PC-FAX receiving (Windows® 95/98/98SE/Me/2000 Professional and Windows NT® WS 4.0 only) on page 7-19. PC-FAX receiving is only available when using the USB or parallel connection, not the LAN connection.
3 A Fax icon will then appear in the Printers and Faxes folder. If the Fax icon does not appear, click Install a local fax printer in the Printer tasks menu. 4 Select the Start, All Programs, Accessories, Communications, Fax, Fax Console. If you have not configured your fax connection, the following screen will be displayed. Enter your details, ensuring you specify the outside line access number if necessary and click OK.
Select the My location radio button if it is not selected and then click OK. 5 The Fax Configuration Wizard starts. Click Next.
6 Enter the sender information, and then click Next. 7 Select Brother MFC-8220 in the Please select the fax device pull-down list. Click to select the Enable Receive check box. Specify the number of rings before your MFC will attempt to answer the fax. Click Next.
8 Enter the Transmitting Subscriber Identification (TSID), and then click Next. 9 Enter the Called Subscriber Identification (CSID), and then click Next.
10 Select if you print a received fax or save it in a folder, and then click Next. 11 Click Finish. When PC-FAX Receiving is active, you cannot run the Remote Setup utility. To use Remote Setup, check off Enable Receive in Step 7. For information on how to use PC-FAX Sending and Receiving, please refer to Help in the Fax Console. The PC-FAX installation is now complete.
How to view the received faxes Faxes that are received into the PC will appear in the Fax Console. Click Start, point to All Programs, Accessories, Communications, Fax, and then click Fax Console to open the Fax Console. In the left panel, expand the Fax folder (if it is not already expanded). The Fax folder contains the following folders: ■ The Incoming folder contains faxes that are currently being received. ■ The Inbox folder contains faxes that have been received.
8 Using your MFC with a Macintosh® Setting up your USB-equipped Apple® Macintosh® Before you can connect the MFC to your Macintosh®, you must buy a USB cable that is not longer than 6 feet (1.8 meters). Do not connect the MFC to a USB port on a keyboard or a non-powered USB hub. The features supported by the MFC will depend on the operating system you are using. The chart below shows which features are supported. Mac OS® Feature 8.6 Mac OS® X 9.X 10.1 10.2.1-10.
Using the Brother printer driver with your Apple® Macintosh® (Mac OS® 8.6-9.2) To select a Printer: 1 Open the Chooser from the Apple menu. 2 Click the Brother Laser icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser. To print an original document: 1 From the application software such as Presto!® PageManager®, click the File menu and select Page Setup. You can change the settings for Paper Size, Orientation, and Scaling, and then click OK.
2 From application software such as Presto!® PageManager®, click File menu and select Print. Click Print to start printing. If you want to change Copies, Pages, Resolution, Paper Source and Media Type, select your settings before clicking Print. By clicking the option button you can select various layout options such as pages per sheet.
Using the Brother Printer Driver with Your Apple® Macintosh® (Mac OS® X) Choosing page setup options 1 From application software such as Presto!® PageManager®, click the File menu and select Page Setup. Make sure MFC-8220 is selected in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scaling, then click OK. 2 From application software such as Presto!® PageManager®, click the File menu and select Print. Click Print to start printing.
Specific settings You can set the Media Type, Resolution, Toner Save, and other settings. Press Copies & Pages dropdown to select settings you want to change.
Using the PS driver with your Apple® Macintosh® To use the PS driver on a Network, see the NC-9100h Network User’s Guide on CD-ROM. To use the PS driver with a USB cable, you need to set the Emulation to BR-Script 3 (Menu, 4, 1) before connecting the USB cable. (See Setting the Emulation Selection on page 1-12.
For Mac OS® 8.6 to 9.2 users 1 2 For Mac OS® 8.6 to 9.04 Users: Open the Apple Extras folder. Open the Apple LaserWriter Software folder. For Mac OS® 9.1 to 9.2 Users: Open the Applications (Mac OS® 9) folder. Open the Utilities folder*. * The screens are based on Mac OS® 9.04. Open the Desktop Printer Utility icon.
3 Select Printer (USB), and then click OK. 4 Click Change... in the PostScript™ Printer Description (PPD) file. Select Brother MFC-8220, and then click Select.
5 Click Change... in the USB Printer Selection. Select Brother MFC-8220, and then click OK. 6 Click Create....
7 Enter your MFC name (MFC-8220), and then click Save. 8 Select Quit from the File menu. 9 Click the MFC-8220 icon on the Desktop. 10 Select Set Default Printer from the Printing menu.
For Mac OS® X users You need to install the PS driver using the following instructions. ■ If you use a USB cable and your Macintosh® is “Mac OS® X”, only one printer driver for an MFC can be registered in Print Center. ■ If a Brother Native Driver (MFC-XXX) is already listed in Printer list, you will need to delete it and then install the PS driver. ■ To use the PS driver with a USB cable, you need to set the Emulation to BR-Script 3 (Menu, 4, 1) before connecting the USB cable.
3 Open the Print Center icon. 4 Click Add Printer…. 5 Select USB.
6 Select MFC-8220, and then click Add. 7 Select Quit Printer Center from the Print Center menu.
Sending a fax from your Macintosh® application For Mac OS® 8.6-9.2 users You can send a fax directly from a Macintosh® application by doing the following: 1 Create an original document in a Macintosh® application. 2 To send a fax, select Print from the File menu. The Printer dialog box will appear: 3 When Printer is selected, the top button shows Print and the Address button is grayed. From the Output pull-down menu, select Facsimile.
4 5 6 Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers and the right box shows the Destination Fax Numbers as you select them. To address the fax, type a fax number in the Input Fax Number box. When you are finished addressing your fax, click Send Fax. To select and only send certain pages of the original documents, click OK to go to the Print dialog box.
For Mac OS® X users You can send a fax directly from a Macintosh® application by doing the following: 1 Create an original document in a Macintosh® application. 2 To send a fax, select Print from the File menu. The Printer dialog box will appear: 3 Select Send Fax from the pull-down menu.
4 Select Facsimile from the Output pull-down menu. 5 To address the fax, type a fax number in the Input Fax Numbers box, and then click Print. If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.
Drag a vCard from the Mac OS® X Address Book application 1 2 Click Address Book button. Drag a vCard from the Mac OS® X Address Book application to the Destination Fax Numbers field. When you are finished addressing your fax, click Print.
The vCard used must contain a work fax or home fax number. When you choose work fax or home fax from the Stored Fax Numbers pull-down list, only the fax number stored in the Mac OS® X Address Book for the selected category will be used. If the fax number is stored in only one of the Mac OS® X Address Book categories, the number will be retrieved no matter which category you have selected (work or home).
Using the Brother TWAIN scanner driver with your Macintosh® The Brother MFC software includes a TWAIN Scanner driver for Macintosh®. You can use this Macintosh® TWAIN Scanner driver with any applications that support the TWAIN specifications. Mac OS® X Scanning is supported in Mac OS® X 10.2.1-10.3 or greater. Accessing the scanner Run your Macintosh® TWAIN-compliant application software.
Scanning an image into your Macintosh® You can scan a whole page —OR— scan a portion after pre-scanning the original document. Scanning a whole page 1 2 3 Place the original document face down in the ADF. Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Color Type Scanning Area Brightness Contrast Click Start. When scanning has finished, the image will appear in your graphics application.
Pre-Scanning an image Pre-Scanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button will allow you to crop unwanted areas from the images. When you are satisfied with the preview, click Start to scan the image. 1 Place the original document face down in the ADF. 2 Click PreScan.
Settings in the Scanner window Image Resolution From the Resolution pop-up menu choose the scanning resolution. Higher resolutions use more memory and transfer time, but produce a finer scanned image.
Color Type Black & White—Set the image type to Black and White for text or line art. For photographic images, set the image type to Gray (Error diffusion) or True Gray. Gray (Error Diffusion)—is used for original documents with photographic images or graphics. (Error Diffusion is a method for creating simulated gray images by placing black dots instead of the true gray dots in a specific matrix instead of true gray dots.) True Gray—is used for original documents with photographic images or graphics.
Scanning Area Set the Size to one of the following: ■ Letter (8.5 × 11 inches) ■ A4 (210 × 297 mm) ■ Legal (8 1/2 × 14 in.) ■ A5 (148 × 210 mm) ■ B5 (182 × 257 mm) ■ Executive (7.25 × 10.5 inches) ■ Custom (user adjustable it from 0.35 × 0.35 in. to 8.5 × 11.69 in. or 8.9 × 8.9 mm to 216 × 356 mm) After you choose a custom size, you can adjust the scanning area. Click and hold the mouse button as you drag the mouse to crop the image. Width: Enter the width of the custom size.
Adjusting the Image Brightness Adjust the Brightness setting to get the best image. The Brother TWAIN Scanner driver offers 100 Brightness levels (-50 to 50). The default value is 0, representing an ‘average’ setting. You can set the Brightness level by dragging the slide bar to the right to lighten the image or to the left to darken the image. You can also type a value in the box to set the level. Click OK. If the scanned image is too light, set a lower Brightness level and scan the image again.
Using Presto!® PageManager® Presto!® PageManager® is application software for managing the original documents in your computer. Since it is compatible with most image editors and word processing programs, Presto!® PageManager® gives you unmatched control over your computer files. You can easily manage your original documents, edit your E-mail files and read original documents with the OCR software built into Presto!® PageManager®.
System requirements ■ PowerPC processor ■ System 8.6, 9, X, 10.1, or greater ■ CD-ROM drive ■ Hard disk drive with at least 120 MB of free disk space Recommended: ■ 256 color or higher video adapter. ■ Eudora Mail, or Outlook Express electronic mail software Technical Support For USA Company name: Newsoft America Inc. Postal Address: 4113 Clipper Court Fremont CA 94538, USA Telephone: 510-4458600 Fax: 510-4458601 E-mail Address: contactus@newsoftinc.com URL: http://www.newsoftinc.
MFC Remote Setup (Mac OS® X) The MFC Remote Setup application enables you to configure your MFC using an intuitive graphical user interface (GUI) on your PC. When you access this application, the settings on your MFC will be downloaded automatically to your Macintosh® and displayed on your computer screen. If you change the settings, you can upload them directly to the MFC. The ‘MFC Remote Setup’ application icon is in Macintosh HD/Library/Printers/Brother/Utility.
Cancel This exits the remote setup application without uploading the data to the MFC. Apply This uploads the data to the MFC, but does not exit the remote setup application. Print This command prints the selected items on the MFC. You can not print the data until it is uploaded to the MFC. Click Apply to upload the new data to the MFC and click Print. Export This command saves the current configuration settings to a file. Import This command reads the settings from a file.
9 Network Scanning (Windows® 98/98SE/Me/2000 Professional and XP only) To use the MFC as a Network Scanner, the optional NC-9100h Network board must be installed into the MFC and configured with TCP/IP and mail server settings if you use Scan to E-mail (E-mail server). You can set or change NC-9100h settings from the control panel or with the BRAdmin Professional utility or Web Management. (Please see the NC-9100h User's Guide on the CD-ROM.) Network License This product includes a single PC license.
Registering your PC with the MFC If you need to change the MFC that was registered to your PC during the installation of Brother MFL-Pro Suite (see Quick Setup Guide on page 43), follow the steps below. 1 For Windows® 98/Me/2000 From the Start menu, select Control Panel, Scanners and Cameras, and then right-click Scanner Device icon and select Properties to view the Network Scanner Properties dialog box.
2 Click the Network Setting tab in the dialog box and select a method to specify the MFC as a Network scanner for your PC. < Specify your MFC by address Enter the actual IP address of the MFC in the IP Address field. Click Apply and then OK. Specify your MFC by Name Enter the MFC Node name in the Node Name field. Click Apply and then OK. Search from a list of available device Click Browse and select the appropriate device you want to use. Click OK. Click Apply and then OK.
3 Click the Scan To Button tab in the dialog box and enter your PC Name in the Display Name field. The MFC's LCD displays the Name you enter. Default setting is your PC Name. You can enter a name if you like. 4 You can avoid receiving unwanted original documents by setting a 4-digit PIN Number. Enter your PIN Number in the PIN Number and Retype PIN Number field.
Using the Scan key Scan to E-mail (PC) When you select Scan to E-mail (PC) your original document will be scanned and sent directly to the PC you designated on your network. The Brother SmartUI will activate the default E-mail application on the designated PC for addressing to the recipient. You can scan a black and white original document and it will be sent with the E-mail from the PC as an attachment.
Scan to E-mail (E-mail server) When you select Scan to E-mail (E-mail server) you can scan a black and white original document and send it directly to an E-mail address from the MFC. Your original document is sent as an E-mail attachment in a TIFF or PDF format. Scan to E-mail (E-mail Server) requires SMTP/POP3 mail server support. (See NC-9100h User’s Guide on the CD-ROM.) 1 2 3 4 5 6 7 Place the original document face down in the ADF. Press (Scan). Press or to select Scan to E-mail. Press Set.
Scan to Image When you select Scan to Image your original document will be scanned and sent directly to the PC you designated on your network. The Brother SmartUI will activate the default graphics application on the designated PC. You can change the Scan configuration. (For Windows® 98/Me/2000: See Scan to Image on page 4-16 to 4-17.) (For Windows® XP: See Hardware Section: Changing the Scan to button configuration on page 5-5 to 5-11.
Scan to OCR When you select Scan to OCR your original document will be scanned and sent directly to the PC you designated on your network. The Brother SmartUI will activate ScanSoft® TextBridge® and convert your original document into text for viewing and editing from a word processing application on the designated PC. You can change the Scan configuration. (For Windows® 98/Me/2000: See Scan to OCR (Word Processor) on page 4-13 to 4-15.
Scan to File When you select Scan to File you can scan a black and white original document and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in the Brother SmartUI on the designated PC. You can change the Scan configuration. (For Windows® 98/Me/2000: See Scan to File on page 4-8 to 4-9.) (For Windows® XP: See Hardware Section: Changing the Scan to button configuration on page 5-5 to 5-11.
Network PC-FAX 10 Brother software To use the MFC with Network PC-FAX, the optional NC-9100h Network board must be installed into the MFC and configured with a TCP/IP address. If you use PC-FAX to an E-mail address, the mail server settings must also be configured. Enable Network PC-FAX To use the MFC for Network PC-FAX, see Using Brother PC-FAX software on page 7-1.
Sending setup In order to use the full functionality of Network PC-FAX enable the Network PC-FAX Setup option on the Sending tab in Brother PC-FAX Setup. 1 Access the Sending Tab from the PC-FAX dialog box by clicking . —OR— From the Start menu, select All programs, Brother, MFL-Pro Suite MFC-8220, and then select PC-FAX Setup. 2 Check Enable box. This software can be used in a network environment and with a locally connected machine.
Extra options in Address Book When the Enable Network PC-FAX option is selected, three additional options appear in the address book contact window. 1 In the Address Book dialog box, click the icon to add a member. The Brother Address Book Member Setup dialog box will appear: 2 3 4 In the Brother Address Book Member Setup dialog box, type the member's information. Name is required field. You can also enter an E-mail contact address and MFC address for the address book member.
Using the Brother Network PC-FAX software The Brother Network PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You can create a file in any application on your PC, and then send it as a Network PC-FAX. You can even attach a cover page note. All you have to do is set up the receiving parties as Members or Groups in your PC-FAX Address Book or simply enter the destination address or fax number into the User Interface.
2 3 4 To send an E-mail from Brother Network PC-FAX you can either enter the E-mail address in the To: field or in the display for Facsimile Style using the PC keyboard or select the member from the Address Book. The member must have E-mail selected as the chosen destination for that member.
Index A Address book PC-FAX (Macintosh®) .... 8-18 PC-FAX (Network) ......... 10-3 PC-FAX (Windows®) ...............7-7, 7-8, 7-10, 7-12 Attachments combining files ............... 4-12 B Brightness ................. 3-7, 8-26 Broadcasting ...................... 7-9 Brother Control Center, using and configuring Windows® ........................ 4-1 Envelopes ........................... 1-7 Export Address book ................. 7-10 Files ............................... 3-22 I Import Address book ........
sending address book ................. 7-7 cover page ................... 7-14 facsimile style .............. 7-16 Group ............................ 7-9 setting up ..................... 7-14 simple style .................. 7-17 Print driver ................................ 2-1 Emulation Macintosh® .................... 8-6 Windows® ....1-1, 1-12, 2-20 envelopes ......................... 1-7 manual feed tray .............. 1-4 reports and lists .............. 1-13 Secure key .....................
® Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only.
