USER’S GUIDE MFC-8220 ® Version D
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-8220 Serial Number:* Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
Brother numbers IMPORTANT For technical help, you must call the country where you bought the MFC. Calls must be made from within that country. Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product.
Brother fax back system (USA only) Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to receive faxed instructions and an Index of fax back subjects. In USA only: 1-800-521-2846 The Brother fax back system number has been pre-programmed on OneTouch Key 01.
Notice - Disclaimer of Warranties (USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE.
Brother® One-Year Limited Warranty and Replacement Service (USA only) Who is covered: • This limited warranty ("warranty") is given only to the original end-use/retail purchaser (referred to in this warranty as "Original Purchaser") of the accompanying product, consumables and accessories (collectively referred to in this warranty as "this Product").
Brother® One-Year Limited Warranty and Replacement Service (USA only) by Brother in its sole discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer's specifications for new product/parts.
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship.
Safety precautions To use the MFC safely Save these instructions for later reference. WARNING There are high voltage electrodes inside the MFC. Before you clean the MFC or clear a paper jam, make sure you have unplugged the power cord from the AC power outlet. Do not handle the plug with wet hands. Doing this might cause an electrical shock. After you use the MFC, some internal parts are extremely HOT! To prevent injuries, be careful not to put your fingers in the area shown in the illustration.
■ Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall jack. Never install telephone wiring during a lightning storm. Never install a telephone wall jack in a wet location. ■ This product must be installed near an AC power outlet that is easily accessible. In case of emergencies, you must disconnect the power cord from the AC power outlet in order to shut off power completely.
Choosing a location Place your MFC on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the MFC near a telephone wall jack and a standard, grounded AC power outlet. Choose a location where the temperature remains between 50°F and 90°F (10°-32.5°C). Caution ■ Avoid placing your MFC in a high-traffic area. ■ Do not place near heaters, air conditioners, water, chemicals, or refrigerators. ■ Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust.
Quick Reference Guide 6 Sending faxes Automatic Transmission 1 If it is not illuminated in green, press 2 3 4 (Fax). Load the original document. Enter the fax number using One-Touch, Speed-Dial, Search or the dial pad. Press Start. Real Time Transmission You can send faxes in real time. 1 If it is not illuminated in green, press 2 3 4 5 (Fax). Load the original document. Press Menu, 2, 2, 5.
Storing Speed-Dial numbers 1 Press Menu, 2, 3, 2. 2 Enter a three-digit Speed-Dial number, and then press Set. 3 Enter a number (up to 20 digits), and then press Set. 4 Enter a name (or leave it blank), and then press Set. 5 Press Stop/Exit. Dialing operations One-Touch Dialing/ Speed-Dialing 1 If it is not illuminated in 2 3 4 green, press (Fax). Load the original document.
Table of Contents 1 2 Introduction .......................................................................... 1-1 Using this Guide ............................................................... 1-1 Finding information................................................. 1-1 Symbols used in this Guide .................................... 1-1 Fax Test Sheet and Product Registration (USA only) .............................................................. 1-2 On-Line Registration (USA and Canada) .............
How to load paper....................................................... 2-4 To load paper or other media in the paper tray ...... 2-4 To load paper or other media in the manual feed tray.............................................................. 2-6 Using the automatic document feeder (ADF) ............. 2-7 3 4 xiii On-screen programming ..................................................... 3-1 User-friendly programming ............................................... 3-1 Menu table ................
5 6 Setup Receive ...................................................................... 5-1 Basic receiving operations................................................ 5-1 Choosing the Receive Mode ...................................... 5-1 To select or change your Receive Mode ................ 5-2 Setting the Ring Delay ............................................... 5-2 Setting the F/T Ring Time (Fax/Tel mode only).......... 5-3 Easy Receive..............................................................
Out of Memory message ............................................ 6-4 Sending a fax at the end of a conversation ................ 6-4 Basic sending operations.................................................. 6-5 Sending faxes using multiple settings......................... 6-5 Contrast ...................................................................... 6-5 Fax Resolution............................................................ 6-6 Manual and automatic fax Redial ...............................
8 9 10 11 Remote Fax Options ............................................................ 8-1 Programming a Fax Forwarding number.................... 8-1 Programming your pager number............................... 8-2 Setting Fax Storage.................................................... 8-3 Setting your Remote Access Code................................... 8-4 Remote Retrieval .............................................................. 8-5 Using your Remote Access Code.............................
Industry Canada Compliance Statement (Canada only) ....................................................... 11-4 For your safety.......................................................... 11-4 Disconnect device..................................................... 11-4 LAN connection .................................................... 11-4 Laser safety .............................................................. 11-5 FDA regulations ........................................................
G S I R Glossary .............................................................................. G-1 Specifications ......................................................................S-1 Product description ...........................................................S-1 General.............................................................................S-1 Print media .......................................................................S-2 Copy ..........................................................
1 Introduction Using this Guide Thank you for buying a Brother Multi-Function Center (MFC). Your MFC-8220 is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your MFC by taking a few minutes to read this Guide. Finding information All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.
Fax Test Sheet and Product Registration (USA only) After setting your Station ID, please fill in the Test Sheet included with your MFC and fax it to Brother’s Automated Fax Response System as your first transmission. This will check that your MFC is working properly. To get a response, you must have set up your Station ID. (See Setting the Station ID on page 4-2.) In USA Only: 1-877-268-9575 When your Test Sheet is received, a Confirmation Sheet and Product Registration form will be sent back to your MFC.
MFC part names and operations ■ Front view 5 ADF Document Support 4 Telephone Handset 6 Control Panel 3 ADF Document Output Support 7 Face-down Output Tray Support Flap with Extension 2 Front Cover Release Button 8 Power Switch 1 Manual Feed Tray 9 Front Cover 10 Paper Tray (Tray #1) No. Name Description 1 Manual Feed Tray Load paper here. 2 Front Cover Release Button Press it to open the front cover. 3 ADF Document Output Support The original documents come out here.
■ Back view 13 Paper Guides 14 Telephone Line Jack 15 Handset Jack 16 USB Interface Connector 11 AC Power Connector 17 Parallel Interface Connector 12 Face-up Output Tray (Back Output Tray) 18 External Telephone Line Jack No. Name Description 11 AC Power Connector Connect the AC Power Cable here. 12 Face-up Output Tray (Back Output Tray) Open it when thicker paper is placed in the Manual feed tray. 13 Paper Guides Use to fit the width of the document.
Control panel overview 1 2 11 10 1 Print keys: Secure Lets you print out data saved in memory by entering your four-digit password. Job Cancel Clears data from the printer memory. 2 Liquid Crystal Display (LCD) Displays messages on the screen to help you to set up and use your MFC. The LCD will change color depending on the MFC status. 3 Mode keys: Fax Lets you access Fax mode. Copy Lets you access Copy mode. 1 - 5 INTRODUCTION 9 3 8 4 7 6 5 Scan Lets you access Scan mode.
or Press to scroll forward or backward to a menu selection. When using the speaker, telephone handset or ring, you can press these keys to adjust the volume in fax mode. or Press to scroll through the menus and options. Also, you can use these keys to do a numerical search for the names of stored numbers in fax mode. 5 Fax and telephone keys: Hook/Hold Lets you dial telephone and fax numbers without lifting the handset. —OR— Lets you place telephone calls on hold.
Back light color shows the MFC status The LCD back light will change color depending on the MFC status. LCD MFC status Description Sleep Mode The power switch is off or the MFC is in Sleep mode. Initializing The MFC is being initialized after you switched it on. Warming Up in Sleep mode The MFC is warming up for printing in Sleep mode. Menu in Operation The Menu is in use.
LCD MFC status Description Service error Follow the steps below. 1. Turn off the power switch. 2. Wait a few seconds, and then turn it back on and try to print again. If you cannot clear the error and still see the Red back light color after turning the MFC back on, please call Brother Customer Service at: 1-800-284-4329 (in USA) or 1-877-BROTHER (in Canada). Cover open The cover is open. Close the cover. (See Error messages on page 12-1.) Toner empty Replace the toner cartridge with a new one.
About fax machines Custom features Do you have Voice Mail on the phone line? If you have Voice Mail on the phone line where you will install your new MFC, there is a strong possibility that Voice Mail and the MFC may conflict with each other while receiving incoming calls. Why should there be problems? Since both the MFC and Voice Mail will pick up the call, after the number of rings you have set, each of them has the ability to keep the other from receiving calls.
Fax tones and handshake When someone is sending a fax, the MFC sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You will hear them after you dial and press Start and they will continue for about 60 seconds after dialing. During that time, the sending machine must begin the “handshake”, or connection, with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line.
ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the MFC to check a fax transmission while it is in progress. If the MFC detects errors during fax transmission, it resends the pages of the fax that had an error. ECM transmissions are only possible between fax machines that both have this feature. If they do, you may send and receive fax messages that are continuously being checked by the MFC. Your MFC must have enough memory for this feature to work.
Connecting an external telephone answering device (TAD) Sequence You may choose to connect an answering device. However, when you have an external TAD on the same telephone line as the MFC, the TAD answers all calls and the MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax. If it does not hear CNG tones, the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message.
Do not connect a TAD elsewhere on the same phone line (unless you have the Distinctive Ring service). TAD TAD Connections The external TAD must be plugged into the back of the MFC, into the jack labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring). 1 Plug the telephone line cord from the wall jack into the back of the MFC, in the jack labeled LINE.
Recording outgoing message (OGM) on an external TAD Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. 1 Record 5 seconds of silence at the beginning of your message. (This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop.) 2 Limit your speaking to 20 seconds. 3 End your 20-second message by giving your Fax Receive Code for people sending manual faxes.
Special line considerations Roll-over phone lines A roll-over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order. Your MFC can work in a roll-over system as long as it is the last number in the sequence, so the call cannot roll away.
Converting telephone wall outlets There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it. The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet.
Installing MFC, external two-line TAD and two-line telephone When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the MFC on Line 2, which is explained in the following steps. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2.
Multi-line connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the MFC to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you. It is advisable to have a separate line for the MFC. If the MFC is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system.
2 Loading paper and original documents About paper Paper specifications for each paper tray Manual feed tray Paper tray Optional Lower tray Paper types Plain paper, Bond paper, Recycled paper, Envelope, Labels, and Transparency Plain paper, Recycled paper, and Transparency* Plain paper, Recycled paper, and Transparency* Paper weights 16 to 43 lb (60 to 161 g/m2) 16 to 28 lb (60 to 105 g/m2) 16 to 28 lb (60 to 105 g/m2) Paper sizes Width: 2.75 to 8.66 in. (69.8 to 220 mm) Height: 4.57 to 16.
Recommended paper Plain Paper: Xerox 4200DP 20 lb Hammermill Laser Paper 24 lb Transparency: 3M CG 3300 Labels: Avery laser label # 5160 ■ Before you buy a large amount of paper, please test some to make sure that the paper is suitable. ■ Use paper that is made for plain-paper copying. ■ Use paper that is 20 to 24 lb (75 to 90 g/m2). ■ Use neutral paper. Do not use acidic or alkaline paper. ■ Use long-grain paper. ■ Use paper with a moisture content of approximately 5%.
Choosing acceptable paper We recommend that you test paper (especially special sizes and types of paper) on the MFC before purchasing large quantities. ■ Avoid feeding label sheets that are partly used or your MFC will be damaged. ■ Avoid using coated paper, such as vinyl coated paper. ■ Avoid using preprinted or highly textured paper, or paper with an embossed letterhead. For optimum printing, use a recommended type of paper, especially for plain paper and transparencies.
How to load paper To load paper or other media in the paper tray 1 Pull the paper tray completely out of the MFC. 2 While pressing the paper guide release lever, slide the adjusters to fit the paper size. Check that the guides are firmly in the slots. For Legal size paper, press the universal guide release button and pull out the back of the paper tray.
3 4 Fan the stack of paper well to avoid paper jams and misfeeds. Put paper in the paper tray. Check that the paper is flat in the tray, below the maximum paper mark, and that the paper guide is flush against the paper stack. Up to here. 5 Put the paper tray firmly back in the MFC and unfold the support flap before you use the MFC. Support Flap with Extension When you put paper in the paper tray, please remember the following: ■ The side to be printed on must be face down.
To load paper or other media in the manual feed tray When printing envelopes and labels you should only use the manual feed tray. 1 Open the manual feed tray. Slide the paper guides to fit the paper size. 2 Using both hands put paper in the manual feed tray until the front edge of the paper touches the paper feed roller. Hold the paper in this position until the MFC automatically feeds the paper in for a short distance, and then let go off the paper.
Using the automatic document feeder (ADF) You can send faxes, copy and scan from the ADF (automatic document feeder). ■ Make sure original documents written with ink are completely dry. ■ The original documents to be faxed must be from 5.8 to 8.5 inches wide and 3.9 to 14 inches long. ■ Make sure you place the original documents face down, top edge first. ■ Adjust the paper guides to fit the width of your original documents.
■ The ADF can hold up to 30 pages and feeds each sheet individually. Use standard (20 lb or 75 g/m2) paper. ■ Always fan the original documents before putting them in the ADF, and then stagger the pages in the ADF as shown: 30˚ DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped. DO NOT use cardboard, newspaper or fabric. DO NOT pull on the original document while it is in progress.
3 On-screen programming User-friendly programming Your MFC is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections your MFC has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your MFC. All you need to do is follow the instructions as they guide you through the menu selections and programming options.
Navigation keys * Access the menu * Go to the next menu level * Accept an option * Exit the menu by pressing repeatedly * Go back to the previous menu level * Scroll through the current menu level * Go back to the previous menu level * Go forward to the next menu level * Exit the menu You can access the menu mode by pressing Menu. When you enter the menu, the LCD scrolls. Press 1 for General Setup menu Select ▲▼ & Set 1.General Setup —OR— Press 2 for Fax menu Select ▲▼ & Set 2.
Then set an option by pressing Set when that option appears on the LCD. The LCD will then show the next menu level. Press or to scroll to your next menu selection. Press Set. When you finish setting an option, the LCD shows Accepted. Use to scroll backward if you passed your choices or want to save keystrokes. The current setting is always the option with “ ”.
Menu. To access the menu, press Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) —OR— Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options Descriptions 1.General Setup 1.Mode Timer — 0 Sec 30 Secs 1 Min 2 Mins 5 Mins Off Sets how long the MFC will stay in Copy or Scan mode before returning to Fax mode. 4-5 — Thin Plain Thick Thicker Transparency Sets the type of paper in paper tray#1.
Menu. To access the menu, press Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) —OR— Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options Descriptions 1.General Setup (Continued) 4.Volume 1.Ring High Med Low Off Adjusts the ring volume. 4-7 2.Beeper High Med Low Off Adjusts the volume level of the beeper. 4-7 3.Speaker High Med Low Off Adjusts the speaker volume. 4-8 4.Handset High Low Adjusts the handset volume. 4-8 5.
Menu. To access the menu, press Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) —OR— Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options Descriptions 1.General Setup (Continued) 8. Tray Use:Copy — Tray#1 Only Tray#2 Only Auto Selects the tray that will be used for Copy mode. 4-12 — Tray#1 Only Tray#2 Only Auto Selects the tray that will be used for Fax mode. 4-13 1.
Menu. To access the menu, press Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) —OR— Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options Descriptions 2.Fax (Continued) 1.Setup Receive (In Fax mode only) (Continued) 5.Auto Reduction (If you have the optional tray #2, see page 3-15.) On Off Reduces the size of incoming faxes. 5-5 Makes printouts darker or lighter. 5-6 - 6.Print Density 2.Setup Send (In Fax mode only) + + + + + Page 7.
Menu. To access the menu, press Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) —OR— Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options Descriptions 2.Fax (Continued) 2.Setup Send (Continued) (In Fax mode only) 5.Real Time TX Off On Next Fax Only You can send a fax without using the memory. 6-8 6.Polled TX On Off Sets up the original document on your MFC to be retrieved by another fax machine. 6-17 7.
Menu. To access the menu, press Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) —OR— Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options Descriptions 2.Fax (Continued) 4.Setup Reports 1.Transmission On On+Image Off Off+Image Initial setup for Transmission Verification Report and Fax Activity Report. 2.Act. Interval Every 7 Days Every 2 Days Every 24 Hours Every 12 Hours Every 6 Hours Every 50 Faxes Off 1.
Menu. To access the menu, press Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) —OR— Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options Descriptions 2.Fax (Continued) 0.Miscellaneous 1.Mem Security — Prohibits most settings except receiving faxes into memory. 6-18 2.Compatibility High Normal Basic Adjusts the transmissions that are having problems. 12-18 3.Drum Life — You can check the percentage of drum life that remains available.
Menu. To access the menu, press Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) —OR— Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page 4.Printer 1.Emulation — Auto HP LaserJet BR-Script 3 Selects the Emulation mode. 1-12*1 2.Print Options 1.Internal Font — 1-13*1 2.Configuration — Prints a list of the MFC’s internal fonts or current printer settings. 3.Reset Printer — — Returns the MFC to the default settings.
Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) —OR— Select & Set Select & Set to accept to exit If you installed optional LAN board (NC-9100h), the LCD shows the following LAN menu. Main Menu Submenu Menu Selections Options Descriptions 6.LAN (option) 1.Setup TCP/IP 1.BOOT Method Auto Static RARP BOOTP DHCP You can choose the BOOT method that best suits your needs. 2.IP Address [000-255]. [000-255]. [000-255]. [000-255] Enter the IP address. 3.Subnet Mask [000-255]. [000-255].
Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) —OR— Select & Set Select & Set to accept Main Menu Submenu Menu Selections Options Descriptions 6.LAN (option) (Continued) 2.Setup Internet 1.Mail Address (60 characters) Enter the mail address. 2.SMTP Server [000-255]. [000-255]. [000-255]. [000-255] Enter the SMTP server address. 3.POP3 Server [000-255]. [000-255]. [000-255]. [000-255] Enter the POP3 server address. 4.Mailbox Name (up to 20 characters) Enter the mail box name.
Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) —OR— Select & Set Select & Set to accept Main Menu Submenu Menu Selections Options Descriptions 6.LAN (option) (Continued) 4.Setup Mail TX 1.Sender Subject — Displays the subject that is attached to the Internet Fax data. 2.Size Limit On Off Limits the size of E-mail original documents. 3.Notification On Off Sends notification messages. 1.Rly Broadcast On Off Relays original documents to another fax machine. 2.
Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) —OR— Select & Set Select & Set to accept Main Menu Submenu Menu Selections Options Descriptions 6.LAN (option) (Continued) 6.Setup Misc. (Continued) 6.Ethernet Auto 100B-FD 100B-HD 10B-FD 10B-HD Selects Ethernet link mode. 7.Time Zone GMT-05:00 Sets the time zone for your country. - PDF TIFF Scans the original into your E-mail application as a file attachment. 7.Scan to E-mail to exit Page See Network User’s Guide on the CD-ROM.
4 Getting started Initial Setup Setting the Date and Time Your MFC displays the date and time and if you set up the Station ID it prints on every fax you send. If there is a power failure, you may have to reset the date and time. All other settings will not be affected. 1 Press Menu, 0, 2. Initial Setup 2 Enter the last two digits of the year. 2.Date/Time Press Set. 3 Enter two digits for the month. Press Set. (For example, enter 09 for September, or 10 for October.) 4 Enter two digits for the day.
Setting the Station ID You should store your name or company name and fax number so they are printed on all fax pages that you send. 1 Press Menu, 0, 3. Initial Setup 3.Station ID 2 Enter your fax number (up to 20 digits). Press Set. 3 Enter your telephone number (up to 20 digits). Press Set. (If your telephone number and fax number are the same, enter the same number again). ■ The telephone number you enter is only used for Cover Page features. (See Composing the electronic Cover Page on page 6-10.
Entering text When you are setting certain menu selections, such as the Station ID, you may need to type text into the MFC. Most number keys have do three or four letters printed above them. The keys for 0, # and not have printed letters because they are used for special characters. By pressing the appropriate number key repeatedly, you can access the character you want.
Special characters and symbols Press , # or 0, and then press or to move the cursor under the special character or symbol you want. Then press Set to select it. Press for (space) ! " # $ % & ’ ( ) Press # for :;<=>?@[]^_ Press 0 for ÉÀÈÊÎÇËÖ0 +,-.
General Setup Setting the Mode Timer The MFC has three temporary mode keys on the control panel: Fax, Copy and Scan. You can change the number of seconds or minutes the MFC takes after the last Copy or Scan operation before it returns to Fax mode. If you select Off, the MFC stays in the mode you used last. 1 2 3 4 Press Menu, 1, 1. Press or to select 0 Sec, 30 Secs, 1 Min, 2 Mins, 5 Mins or Off. Press Set. Press Stop/Exit. General Setup 1.
Setting the Paper Size You can use eight sizes of paper for printing copies: A4, letter, legal, executive, A5, A6, B5 and B6 and three sizes of paper for printing faxes: A4, letter and legal. When you change the size of paper in the MFC, you will need to change the setting for Paper Size at the same time so your MFC can fit an incoming fax or reduced copy on the page. 1 Press Menu, 1, 3. General Setup 3.Paper Size —OR— If you have the optional paper tray, Paper Size 1.
Setting the Ring Volume You can turn the ring Off or you can select the ring volume level. 1 2 Press Menu, 1, 4, 1. Volume 1.Ring Press or to select (Low, Med, High or Off). Press Set. 3 Press Stop/Exit. —OR— You can adjust the ring volume when your MFC is idle (not being used). In Fax mode, press or to adjust the volume level. Every time you press these keys, the MFC will ring so you can hear the active setting as the LCD shows it. The volume changes with each key press.
Setting the Speaker Volume You can adjust the MFC’s one-way speaker volume. 1 Press Menu, 1, 4, 3. Volume 3.Speaker 2 Press or to select (Low, Med, High or Off). Press Set. 3 Press Stop/Exit. —OR— In Fax mode, you can adjust the speaker volume by pressing Hook/Hold, and then selecting a speaker volume level. Press or to adjust the volume level. The LCD shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.
Choosing the Handset Volume (For Volume Amplify) Before you begin to use the MFC, you must decide if you need to set the handset volume to Volume Amplify:On for a user who is hearing-impaired. The AMPLIFY volume level complies with FCC standards. Volume Amplify:Off This default setting is appropriate if none of the users are hearing-impaired. During a conversation, users can press Volume or on the control panel to adjust the volume to Low or High.
Setting Volume Amplify Please carefully read Choosing the Handset Volume on page 4-9 before you do the following steps: 1 Press Menu, 1, 4, 5. Volume 5.Volume Amplify 2 If none of the users are hearing-impaired, press or to select Off, and then press Set and go to Step 4. —OR— If some or all of the users are hearing-impaired, select On, and then press Set. 3 If all the users are hearing-impaired, press or to select Permanent, and then press Set.
Toner Save You can conserve toner using this feature. When you set Toner Save to On, print appears somewhat lighter. The default setting is Off. 1 Press Menu, 1, 6, 1. Ecology 1.Toner Save 2 Press or to select On (or Off). 3 Press Set. 4 Press Stop/Exit. Sleep Time Setting the Sleep Time reduces power consumption by turning off the fuser inside the MFC, while it is idle. You can choose how long the MFC is idle (from 00 to 99 minutes) before it goes into sleep mode.
Setting the LCD Contrast You can change the contrast to help the LCD look lighter or darker. 1 Press Menu, 1, 7. General Setup 7.LCD Contrast 2 Press to increase the contrast. 3 —OR— Press to decrease the contrast. Press Set. Press Stop/Exit. Setting the Tray Use for Copy mode If your MFC does not have the optional tray #2, you can skip this setting.
Setting the Tray Use for Fax mode If your MFC does not have the optional tray #2, you can skip this setting. The default setting of Auto allows your MFC to choose the paper from the optional Tray #2 if Tray #1 is out of paper or if incoming faxes will fit best on the paper in Tray #2. 1 Press Menu, 1, 9. General Setup 9.Tray Use:Fax 2 Press or to select Tray#1 Only, Tray#2 Only or Auto. 3 Press Set. 4 Press Stop/Exit.
5 Setup Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for your MFC. You can choose the mode that best suits your needs. LCD How it works When to use it Fax Only (automatic receive) The MFC automatically answers every call as a fax. For dedicated fax lines. Fax/Tel (fax and telephone) The MFC controls the line and automatically answers every call. If the call is a fax it will receive the fax.
To select or change your Receive Mode 1 Press Menu, 0, 1. Initial Setup 2 3 Press or to select Fax Only, Fax/Tel, External TAD or Manual. Press Set. Press Stop/Exit. 1.Receive Mode Current Receive Mode 12/10 11:53 Fax Res:Standard Fax: Fax Only F/T: Fax/Tel TAD: External TAD Mnl: Manual Setting the Ring Delay The Ring Delay sets the number of times the MFC rings before it answers in Fax Only or Fax/Tel mode.
Setting the F/T Ring Time (Fax/Tel mode only) If you set the Receive Mode to Fax/Tel, you will need to decide how long the MFC will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the MFC prints the fax.) This pseudo/double-ring happens after the initial ringing from the phone company. Only the MFC rings and no other phones on the same line will ring with the special pseudo/double-ring.
Easy Receive When you use this feature, you do not have to press Start or the Fax Receive Code 5 1 when you answer a fax call and hear calling beeps. Just hold the handset and wait a few seconds. When you see Receiving on the LCD or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset. Your MFC does the rest. Selecting On allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone.
Printing a reduced incoming fax (Auto Reduction) If you choose On, the MFC automatically reduces each page of an incoming fax to fit on one page of letter, legal or A4 size paper, regardless of the paper size of the original document. The MFC calculates the reduction ratio by using the page size of the original document and your Paper Size setting (Menu, 1, 3). 1 If it is not illuminated in green, press (Fax). 2 Press Menu, 2, 1, 5. Setup Receive 5.
Setting the Print Density You can adjust print density, making your printed pages darker or lighter. 1 If it is not illuminated in green, press (Fax). 2 Press Menu, 2, 1, 6. Setup Receive 6.Print Density 3 Press to make the print darker. —OR— Press to make the print lighter. Press Set. 4 Press Stop/Exit.
Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone, or an external telephone in the EXT. jack, you can make your MFC take the call by using the Fax Receive Code. When you press the Fax Receive Code 51, the MFC starts to receive a fax. (See Easy Receive on page 5-4.) If the MFC answers a voice call and pseudo/double-rings for you to take over, use the Telephone Answer Code #51 to take the call at an extension phone.
Changing the remote codes Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 51. The preset Telephone Answer Code is # 51. If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code and Telephone Answer Code to another three-digit code (such as ### and 999). 1 2 3 4 5 6 If it is not illuminated in green, press (Fax). Press Menu, 2, 1, 4. Setup Receive 4.Remote Code Press or to select On (or Off). Press Set.
Polling Polling is the process of retrieving faxes from another fax machine. You can use your MFC to ‘poll’ other machines, or you can have someone poll your MFC. Everyone who is involved in Polling needs to set up their fax machines for Polling. When someone polls your MFC to receive a fax, they pay for the call. If you poll someone’s fax machine to receive a fax, you pay for the call. Some fax machines do not respond to the Polling feature.
Telephone services Your MFC supports the Distinctive Ring telephone service that some telephone companies offer. If you have Call Waiting Caller ID, Voice Mail, RingMaster, an answering service, an alarm system or other custom features on your telephone line, it may affect the way your MFC works. (See Custom features on page 1-9 and If you are having difficulty with your MFC on page 12-11.) If you have Voice Mail on your phone line, please read the following carefully.
Do you have Voice Mail? If you have Voice Mail on the phone line that you will install your new MFC on, there is a strong possibility that Voice Mail and the MFC will conflict with each other while receiving incoming calls. However, the Distinctive Ring feature allows you to use more than one number on your line, so both Voice Mail and the MFC can work together without any problems. If each one has a separate phone number, neither will interfere with the other’s operations.
■ The MFC will only answer calls to its registered number. ■ The first two rings are silent on the MFC. This is because the fax must «listen» to the ring pattern (to compare it to the pattern that was ‘registered’). (Other telephones on the same line will ring.) ■ If you program the MFC properly, it will recognize the registered ring pattern of the ‘fax number’ within 2 ring patterns and then answer with a fax tone. When the ‘voice number’ is called, the MFC will not answer.
Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. This service provides you, by means of the LCD, the name or telephone number of your caller as the line rings. After a few rings, the LCD shows the telephone number of your caller (and name, if available). Once you pick up the handset, the Caller ID information disappears from the LCD, but the call information remains stored in the Caller ID memory.
Viewing Caller ID List Caller ID memory stores information for up to thirty calls. When the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your MFC. 1 Press Menu, 2, 0, 6. Miscellaneous 6.Caller ID 2 Press or to select Display #. Press Set. If the name was not received, it will not be displayed. 3 Press or to scroll through the Caller ID memory to select the Caller ID you want to view, and then press Set.
Call Waiting The Call Waiting feature lets you use the Call Waiting subscriber service offered by many local telephone companies. This feature enables you to take a second call on your MFC, without disconnecting the first caller. 1 To answer a Call Waiting signal while you are talking on the phone, ask the other party if you can put them on Hold to catch the other call. 2 Press Search/Speed Dial to switch to the second call. 3 To switch back to the first call, press Search/Speed Dial again.
6 Setup Send How to enter Fax mode Before sending faxes, make sure green. If not, press setting is Fax. (Fax) is illuminated in (Fax) to enter Fax mode. The default How to dial There are four ways to dial. Manual dialing Press all of the digits of the phone or fax number.
One-Touch dialing Press the One-Touch Key of the location you want to call. (See Storing One-Touch Dial numbers on page 7-1.) To dial One-Touch numbers 17 to 32, hold down Shift as you press the One-Touch Key. Speed-Dialing Press Search/Speed Dial, #, and then the three digit Speed-Dial number. (See Storing Speed-Dial numbers on page 7-3.) three-digit number Search You can search for names you have stored in the One-Touch and Speed-Dial memories. Press Search/Speed Dial and the navigation keys to search.
How to fax Manual transmission Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax. 1 2 3 4 5 If it is not illuminated in green, press (Fax). Load the original document. Pick up the handset and listen for a dial tone. Enter the fax number using the dial pad, One-Touch, Speed-Dial or Search. (See One-Touch dialing on page 6-2 and Speed-Dialing on page 6-2.) When you hear the fax tone, press Start. Replace the handset.
Out of Memory message If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation. Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both hang up.
Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: cover page, contrast, resolution, overseas mode, delayed fax timer, polling transmission or real time transmission. After each setting is accepted, the LCD will ask if you want to enter more settings: Press 1 to select more settings. The LCD Other Settings 1.Yes 2.No will return to the Setup Send menu.
Fax Resolution When you have an original document in the ADF you can use the Resolution key to change the setting temporarily (for this fax only). If it is not illuminated in green, press (Fax). Press Resolution repeatedly until the LCD shows the setting you want. —OR— You can change the default setting. 1 If it is not illuminated in green, press 2 Press Menu, 2, 2, 2. 3 Press or to select the resolution you want. Press Set. 4 Press Stop/Exit. (Fax). Setup Send 2.
Manual and automatic fax Redial If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Start to try again. If you want to make a second call to the last number dialed, you can save time by pressing Redial/Pause and Start. Redial/Pause only works if you dialed from the control panel. If you are sending a fax automatically and the line is busy, the MFC will automatically redial one time after five minutes.
Real Time Transmission When you are sending a fax, the MFC will scan the original documents into the memory before sending. Then, as soon as the phone line is free, the MFC will start dialing and sending. If the memory becomes full, the MFC will send the original document in real time (even if Real Time TX is set to Off). Sometimes, you may want to send an important original document immediately, without waiting for memory transmission.
Checking job status Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waiting.) 1 Press Menu, 2, 6. Fax 6.Remaining Jobs 2 If you have more than one job waiting, press or to scroll through the list. 3 Press Stop/Exit. Canceling a fax in progress If you want to cancel a fax, while the MFC is scanning, dialing or sending it, press Stop/Exit. Canceling a scheduled job You can cancel a fax job that is stored and waiting in the memory.
Advanced sending operations Composing the electronic Cover Page The Cover Page is created at the receiving machine. Your Cover Page includes the name stored in the One-Touch or Speed-Dial memory. If you’re dialing manually, the name is left blank. The Cover Page shows your Station ID and the number of pages you’re sending. (See Setting the Station ID on page 4-2.) If you have Cover Page set to On (Menu, 2, 2, 7), the number of pages is left blank. You can select a comment to include on your Cover Page. 1.
Composing your own comments You can set up two comments of your own. 1 2 3 4 5 If it is not illuminated in green, press (Fax). Press Menu, 2, 2, 8. Setup Send 8.Coverpage Msg Press or to choose 5 or 6 for your own comment. Press Set. Use the dial pad to enter your customized comment. Press Set. (See Entering text on page 4-3.) Press 1 if you want to choose more settings and the LCD will return to the Setup Send menu. —OR— Press 2 to exit.
Cover page for the next fax only This feature does not work without first setting the Station ID. So make sure it has been set. (See Setting the Station ID on page 4-2.) If you only want to send a Cover Page with a particular fax, this Cover Page will include the number of pages in your original document. 1 2 3 4 5 6 7 8 9 If it is not illuminated in green, press (Fax). Load the original document. Press Menu, 2, 2, 7. Setup Send 7.Coverpg Setup When LCD shows Next Fax Only. Press Set.
Send a cover page for all faxes This feature does not work without the Station ID. Please be sure it has been set before continuing. (See Setting the Station ID on page 4-2.) You can set the MFC to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting. 1 2 3 4 5 If it is not illuminated in green, press (Fax). Press Menu, 2, 2, 7. Setup Send 7.Coverpg Setup Press or to select On. Press Set.
Broadcasting Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, One-Touch, Speed-Dial numbers, and up to 50 manually dialed numbers in the same broadcast. Press Set between each of the numbers. Use Search/Speed Dial to help you choose the numbers easily.To set up Group dial numbers, see Setting up Groups for Broadcasting on page 7-5. After the broadcast is finished, a Broadcast Report will be printed to let you know the results.
■ If you did not use up any of the numbers for Groups, access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 382 different numbers. ■ The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use Dual Access and Delayed fax.
Delayed Fax During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in Step 3. 1 If it is not illuminated in green, press (Fax). Load the original document. 2 Press Menu, 2, 2, 3. Setup Send 3 Enter the time you want the fax to be 3.Delayed Fax 4 5 6 sent (in 24-hour format). Press Set. (For example, enter 19:45 for 7:45 PM.) Press 1 to leave the original documents waiting in the ADF.
Setting up Polled Transmission Polled Transmission is when you set up your MFC to wait with an original document so another fax machine can call and retrieve it. 1 2 3 4 5 6 If it is not illuminated in green, press (Fax). Load the original document that is going to be retrieved. Press Menu, 2, 2, 6. Setup Send 6.Polled TX Press or to choose On (or Off). Press Set. Press 1 for Doc to leave the paper original document waiting in the ADF.
Memory Security Memory Security lets you prevent unauthorized access to the MFC. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent when you turn Memory Security On, so they will not be lost. If you have selected Fax Forwarding, Paging or Fax Storage (Menu, 2, 5) before you turn Memory Security On, then Fax Forwarding or Remote Retrieval will continue to work.
Turning Memory Security on 1 Press Menu, 2, 0, 1. 2 3 Miscellaneous 1.Mem Security Press or to select Set Security. Press Set. Enter the registered 4-digit password. Press Set. The MFC goes offline and the LCD shows Secure Mode. If there is a power failure, the data in the memory will remain for up to 4 days. Turning Memory Security off 1 Press Menu. 2 Enter the registered 4-digit password and press Set. Memory Security is automatically turned off and the LCD shows the Date and Time.
7 Auto Dial numbers and dialing options Storing numbers for easy dialing You can set up your MFC to do three types of easy dialing: One-Touch, Speed-Dial and Groups for Broadcasting faxes. If you lose electrical power, the auto dial numbers that are in the memory will not be lost. Storing One-Touch Dial numbers Your MFC has 16 One-Touch keys where you can store 32 fax or phone numbers for automatic dialing. To access numbers 17 to 32, hold down Shift as you press the One-Touch key.
3 Press or to select One-Touch Dial Fax/Tel Fax/Tel (or E-Address). Press Set. 4 Enter the phone or fax number (up to 20 digits). Press Set. —OR— If you purchased the optional NC-9100h, you can select E-Address in Step 3 and then press Set. ■ If you want to enter a pause in the dialing sequence (for example, to access an outside line), press Redial/Pause as you are entering the digits. Each key press of Redial/Pause enters a 3.5 second pause when the number is dialed, displayed by a dash on the screen.
Storing Speed-Dial numbers You can store Speed-Dial numbers, so that when you dial you will only have to press a few keys (Search/Speed Dial, #, the three-digit number, and Start). The MFC can store 300 Speed-Dial numbers. 1 Press Menu, 2, 3, 2. Set Auto Dial 2 Use the dial pad to enter a three-digit 2.Speed-Dial Speed-Dial location number (001-300). (For example, press 005.) Press Set. If you have not installed the optional LAN board (NC-9100h), go to Step 4.
Changing One-Touch and Speed-Dial numbers If you try to store a One-Touch or Speed-Dial number where a number has already been stored, the LCD will show the name that has been stored there (or number) and will ask you to do one of the following: 1 Press 1 to change the stored #005:MIKE 1.Change 2.Exit number. 2 3 —OR— Press 2 to exit without making a change. Enter a new number. Press Set. ■ To erase the whole number or whole name, press Clear/Back repeatedly until all digits or letters are deleted.
Setting up Groups for Broadcasting Groups, which can be stored on a One-Touch key or a Speed-Dial location, allow you to send the same fax message to many fax numbers by pressing only a One-Touch key and Start or Search/Speed Dial, #, the three-digit location and Start. First, you will need to store each fax number as a One-Touch or Speed-Dial number. Then, you can combine them into a Group, Each Group uses up a One-Touch key or a Speed-Dial location.
7 Press Stop/Exit. You can print a list of all One-Touch and Speed-Dial numbers. (See Printing reports on page 9-3.) Group numbers will be marked in the column of 'Group'. Dialing operations You can use the MFC to make voice telephone calls by dialing manually or by using Search, One-Touch Dial or Speed-Dial memory. (For instructions, see How to dial on page 6-1.) You can use the handset to make and receive calls.
Pause Press Redial/Pause to insert a 3.5-second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause. Tone or Pulse (Canada only) If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals. 1 Lift the handset. 2 Press #.
8 Remote Fax Options You can only use one remote fax option at a time: Fax Forwarding—OR—Paging—OR—Fax Storage—OR—Off. You can change your selection at any time (Menu, 2, 5, 1). If you have set Fax Forwarding, Paging or Fax Storage, a backup copy will automatically be printed at the MFC. Programming a Fax Forwarding number When Fax Forwarding is selected, your MFC stores the received fax in the memory. Then it dials the fax number you have programmed and forwards the fax message. 1 Press Menu, 2, 5, 1.
Programming your pager number When Paging is selected, your MFC dials the pager number you have programmed, and then dials your Personal Identification Number (PIN). This activates your pager so you will know that you have a fax message in the memory. 1 Press Menu, 2, 5, 1. Remote Fax Opt 1.Fwd/Page/Store 2 Press or to select Paging. 3 4 5 Press Set. Enter your pager phone number followed by # # (up to 20 digits). Press Set. Do not include the area code if it is the same as that of your MFC.
Setting Fax Storage If you select Fax Storage, you will be able to retrieve fax messages from another location using the Remote Retrieval commands. 1 Press Menu, 2, 5, 1. Remote Fax Opt 1.Fwd/Page/Store 2 Press or to select Fax Storage. Press Set. 3 Press Stop/Exit. If there are faxes in the memory when you select Off in Menu, 2, 5, 1, the LCD will ask if you want to erase the faxes in the memory: ■ If you press 1, all fax data is erased and Fax Forwarding, Paging or Fax Storage is turned off.
Setting your Remote Access Code The remote access code lets you access the Remote Retrieval features when you are away from your MFC. Before you use the remote access and retrieval features, you have to set up your own code. The default code is an inactive code (--- ). 1 Press Menu, 2, 5, 2. Remote Fax opt 2.Remote Access 2 Enter a three-digit code using numbers 0-9, or #. Press Set. (The preset ‘ ’ cannot be changed.
Remote Retrieval You can call your MFC from any telephone or fax machine using touch tone, then use the Remote Access Code and remote commands to retrieve fax messages. Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times. Using your Remote Access Code 1 2 3 4 5 6 Dial your fax number from a telephone or another fax machine using touch tone. When your MFC answers, immediately enter your Remote Access Code (3 digits followed by ).
Remote commands Follow the commands below to access features when you are away from the MFC. When you call the MFC and enter your Remote Access Code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands 95 Change the Fax Forwarding, Paging or Fax Storage settings 1 Off You can select Off after you have retrieved or erased all your messages. 2 Fax Forwarding If you hear one long beep, the change has been accepted.
Remote commands 97 Check the receiving status 1 Fax 98 Operation details You can check whether your MFC has received any faxes. If it has, you will hear one long beep. If not, you will hear three short beeps. Change the Receive Mode 1 External TAD 2 Fax/Tel If you hear one long beep, you can change the Receive Mode. 3 Fax Only 90 Exit After a long beep, you can exit Remote Retrieval.
Retrieving fax messages 1 2 3 4 Dial your fax number. When your MFC answers, immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you have messages. As soon as you hear two short beeps, use the dial pad to press 962. Wait for the long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to followed by ## (up to 20 digits). You cannot use and # as dial numbers.
9 Printing reports Fax settings and activity You need to set up the Transmission Verification Report and Fax Activity Report Interval in the menu table. Press Menu, 2, 4, 1. —OR— Setup Reports 1.Transmission Press Menu, 2, 4, 2. Setup Reports 2.Act Interval Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK).
Setting the Fax Activity Report Interval You can set the MFC to print the Fax Activity report at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can print the report by following the Steps on the next page. The default setting is Every 50 Faxes. 1 2 3 4 F Press Menu, 2, 4, 2. Setup Reports 2.Act.Interval Press or to choose an interval. Press Set. Act.
Printing reports Five reports are available: 1.Help List Prints the Help List so you can see at-a-glance how to quickly program your MFC. 2.Auto Dial Lists names and numbers stored in the One-Touch and Speed-Dial memory, in numerical order. 3.Fax Activity Lists information about the last incoming and outgoing faxes. (TX means Transmit.) (RX means Receive.) 4.Transmission Prints a Transmission Verification Report for your last transmission. 5.User Settings Lists your settings.
10 Making copies Using the MFC as a copier You can use your MFC as a copier, making up to 99 copies at a time. Enter Copy mode Before making copies, make sure that in green. If it is not, press (Copy) is illuminated (Copy) to enter Copy mode. The default setting is Fax. You can change the number of seconds or minutes that the MFC stays in Copy mode after a copy operation. (See Setting the Mode Timer on page 4-5.) The printable area of your MFC begins at approximately 0.17 in. (4.
Making a single copy 1 2 Press (Copy) to illuminate it in green. Place the original document face down in the ADF. Press Start. Do NOT pull on the original document while copying is in progress. To stop copying and eject the original document, press Stop/Exit. Making multiple copies 1 2 3 Press (Copy) to illuminate it in green. Place the original document face down in the ADF. Use the dial pad to enter the number of copies you want (up to 99). Press Start. To sort the copies, press the Options key.
Out of Memory message If the memory becomes full while you are Out of Memory making copies, the LCD message will guide you through the next step. If the Out of Memory message appears, press Stop/Exit to cancel or Start to copy scanned pages. You will need to clear some jobs from the memory before you can continue. To gain extra memory, you can turn off Fax Storage. (See Setting Fax Storage on page 8-3.) —OR— Print the faxes that are in the memory. (See Printing a fax from the memory on page 5-5.
Using the Copy keys (Temporary settings) When you want to change the settings only for the next copy, use the Temporary Copy Keys. You can improve your copies by using the Temporary Copy Keys: Enlarge/Reduce, Contrast, Quality, and Options. These settings are temporary, and the MFC returns to Fax mode 1 minute after it finishes copying. If you want to use these temporary settings again, place the next original document in the ADF within that time.
Enlarge/Reduce You can select the following enlargement or reduction ratios. Auto sets the MFC to calculate the reduction ratio that fits the size of your paper. Custom (25 - 400%) allows you to enter a ratio from 25% to 400%. Press Enlarge/Reduce. 100% 104% (EXE → LTR) 141% (A5 → A4) 200% Auto Custom (25 - 400%) 50% 70% (A4 → A5) 78% (LGL → LTR) 83% (LGL → A4) 85% (LTR → EXE) 94% (A4 → LTR) 97% (LTR → A4) 1 2 3 Press (Copy) to illuminate it in green. Place the original document face down in the ADF.
4 5 Press or to select the enlargement or reduction ratio you want. Press Set. —OR— You can select Custom (25 - 400%) and press Set. Use the dial pad to enter an enlargement or reduction ratio from 25% to 400%. Press Set. (For example, press 5 3 to enter 53%.) Press Start. —OR— Press other temporary copy keys for more settings. Page layout Copy Options (2in1, 4in1 (P) or 4in 1 (L)) are not available with Enlarge/Reduce.
Quality (type of original document) You can select the Quality for your type of original document. The default setting is Auto. 1 2 3 4 5 Press (Copy) to illuminate it in green. Place the original document face down in the ADF. Use the dial pad to enter the number of copies you want (up to 99). Press Quality. Press or to choose the type of original document (Auto, Text or Photo). Press Set. Press Start. —OR— Press other Temporary Copy keys for more settings.
Contrast You can adjust copy contrast to make copies darker or lighter. 1 2 3 4 5 Press (Copy) to illuminate it in green. Place the original document face down in the ADF. Use the dial pad to enter the number of copies you want (up to 99). Press Contrast. Press to make a copy darker. —OR— Press to make a copy lighter. Press Set. Press Start. —OR— Press other Temporary Copy keys for more settings.
Options Use the Options key to set the following copy settings only for the next copy. Press Copy Options Menu Selections select Set Options select Factory Setting Page Set Page Layout Off(1 in 1) 2 in 1 4 in 1(P) 4 in 1(L) 10-10 Off (1 in 1) Stack/Sort Stack Sort Stack 10-12 After you choose your settings by pressing Set, the LCD shows Press Start. Press Start if you’re finished choosing settings. —OR— Press Options again or other Temporary Copy Keys for more settings.
N in 1 copy (Page Layout) You can save paper by copying either two or four pages onto one page. Please make sure paper size is set to A4, Letter or Legal. 1 2 3 4 5 Press (Copy) to illuminate it in green. Place the original document face down in the ADF. Use the dial pad to enter the number of copies you want (up to 99). Press Options and or to select Page Layout. Press Set. Press or to select 2 in 1, 4 in 1(P), 4 in 1(L), (or Off (1 in 1)). Press Set. Press Start to scan the original document.
4 in 1 (P) 4 in 1 (L) 10 - 11 MAKING COPIES
Sorting copies You can sort multiple copies. Pages will be printed in the order 123, 123, 123, and so on. 1 2 3 4 5 Press (Copy) to illuminate it in green. Place the original document face down in the ADF. Use the dial pad to enter the number of copies you want (up to 99). Press Options and or to select Stack/Sort. Press Set. Press or to select Sort. Press Set. Press Start. —OR— Press Options again or other Temporary Copy Keys for more settings.
Changing the default copy settings You can adjust the copy settings. These settings will stay until you change them again. Quality 1 2 3 Press Menu, 3, 1. Press or to select Text, Photo or Auto. Press Set. Press Stop/Exit. Quality Auto Contrast You can change the contrast to help an image look lighter or darker. 1 Press Menu, 3, 2. Contrast + 2 Press to make darker. 3 —OR— Press to make lighter. Press Set. Press Stop/Exit.
11 Important information Standard telephone and FCC Notices These notices are in effect on models sold and used only in the United States. This equipment is hearing-aid compatible. When programming emergency numbers or making test calls to emergency numbers: ■ Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. ■ Perform these activities in the off-peak hours, such as early morning or late evening.
If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn’t practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.
WARNING This MFC has been certified to comply with FCC standards, which are applied to the USA only. A grounded plug should be plugged into a grounded AC power outlet after checking the rating of the local power supply for the MFC to operate properly and safely.
Important Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user’s authority to operate the equipment. Important – about the interface cable A shielded interface cable should be used to ensure compliance with the limits for a Class B digital device. Industry Canada Compliance Statement (Canada only) This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
Laser safety This equipment is certified as a Class I laser product under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968. This means that the equipment does not produce hazardous laser radiation. Since radiation emitted inside the equipment is completely confined within protective housings and external covers, the laser beam cannot escape from the MFC during any phase of user operation.
FDA regulations U.S. Food and Drug Administration (FDA) has implemented regulations for laser products manufactured on and after August 2, 1976. Compliance is mandatory for products marketed in the United States. The following label on the back of the MFC indicates compliance with the FDA regulations and must be attached to laser products marketed in the United States. Manufactured: BROTHER CORP. (ASIA) LTD.
Important safety instructions 1 2 3 4 5 6 7 8 9 10 11 12 Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Switch off and unplug the power cord before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water. Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product.
13 14 15 16 17 Wait until pages have exited the MFC before picking them up. Never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never spill liquid of any kind on the product. Do not attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and other risks and may void your warranty.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © Copyright 2004 Brother Industries, Ltd. All rights reserved. Windows, Microsoft and Windows NT are registered trademarks of Microsoft in the U.S. and other countries. Macintosh and QuickDraw are trademarks or registered trademarks of Apple Computer, Inc.
and routine 12 Troubleshooting maintenance Troubleshooting IMPORTANT For technical help, you must call the country where you bought the MFC. Calls must be made from within that country. Error messages As with any sophisticated office product, errors may occur. If this happens, your MFC identifies the problem and displays an error message. The most common error messages are shown below. You can correct most problems by yourself. If you need additional help, call the Brother fax back system (USA only).
ERROR MESSAGES ERROR MESSAGE CAUSE ACTION Comm. Error Poor phone line quality caused communication error. Try the call again. If problem continues, call Telephone Company to check your phone line. Connection Fail You tried to poll a fax machine that is not in Polled Waiting mode. Verify the other party’s polling setup. Cooling Down Wait for a while The temperature of the drum unit or toner cartridge is too hot. The MFC will pause its current print job and go into cooling down mode.
ERROR MESSAGES ERROR MESSAGE CAUSE ACTION Out of Memory You can’t store data in the memory. (Fax sending in process) Press Stop and wait until the other operations in progress finish and then try again. —OR— Clear the data in the memory. (See Out of Memory message on page 10-3.) (Copy operation in process) Press Stop and wait until the other operations in process finish and then try again. —OR— Clear the data in the memory. (See Out of Memory message on page 10-3.) —OR— Add an optional memory board.
Original document jams If the original document is jammed follow the steps below. Original document was not inserted or fed properly, or was too long. 1 Open the control panel cover. 2 Carefully pull the original document toward the front of the MFC. NO! OK! 3 4 Close the control panel cover. Press Stop/Exit.
Paper jams To clear paper jams, please follow the steps in this section. WARNING Before you clear a paper jam, make sure you have switched off and unplugged the MFC. After you have just used the MFC, some parts inside the MFC are extremely hot. When you open the front cover or back output tray of the MFC, never touch the shaded parts shown in the following diagram. Front view HOT! Back view HOT! Clear the jammed paper as follows.
1 2 Pull the paper tray completely out of the MFC. Pull the jammed paper up and out of the MFC. 3 Press the cover release button and then open the front cover.
4 Pull out the drum unit and toner cartridge assembly. Pull the jammed paper up and out of the MFC. If you cannot remove the drum unit and toner cartridge assembly easily at this time, do not use extra force. Instead, pull the edge of the jammed paper out of the paper tray. If the jammed paper can not be pulled out easily, turn the jam dial towards you so that you gently pull the paper out.
WARNING To prevent damage to the MFC caused by static electricity, do not touch the electrodes shown in the following diagram. 5 Open the back output tray. Pull the jammed paper out of the fuser unit. If the paper jam can be cleared, go to Step 7. If you have to pull the paper toward the back of the MFC, the fuser may get dirty with toner powder and it may scatter on the next printouts. Print a few copies of the test page until the scattering of toner stops.
WARNING After you have just used the MFC, some internal parts of the MFC are extremely HOT! Wait for the MFC to cool down before you touch the internal parts of the MFC. HOT! Back view 6 Open the jam clear cover (fuser cover). Pull the jammed paper out of the fuser unit. Jam Clear Cover (Fuser Cover) Back Output Tray 7 Close the jam clear cover (fuser cover). Close the back output tray.
8 Push the lock lever down and take the toner cartridge out of the drum unit. Take out the jammed paper if there is any inside the drum unit. Then put the toner cartridge back in the drum unit. 9 10 11 Put the drum unit and toner cartridge assembly back in the MFC. Put the paper tray in the MFC. Close the front cover.
If you are having difficulty with your MFC If you think there is a problem with the way your faxes look, make a copy first. If the copy looks good, the problem is probably not your MFC. Check the chart below and follow the troubleshooting tips. DIFFICULTY SUGGESTIONS Printing or Receiving Faxes Condensed print and horizontal streaks or the top and bottom of sentences are cut off. If your copy looks good, you probably had a bad connection, with static or interference on the telephone line.
DIFFICULTY SUGGESTIONS Sending Faxes Poor sending quality. Try changing your resolution to Fine or S.Fine. Make a copy to check your MFC’s scanner operation. If copy quality is not good, clean the scanner. (See Cleaning the scanner on page 12-22.) Transmission Verification Report says ‘RESULT:NG’ or ‘RESULT:ERROR’. There is probably temporary noise or static on the line. Try sending the fax again.
DIFFICULTY SUGGESTIONS Printer Difficulties The MFC does not print. Check the following: • The MFC is plugged in and power switch turned on. • The toner cartridge and drum unit are installed properly. (See Replacing the drum unit on page 12-30.) • The interface cable is securely connected between the MFC and computer. (See the Quick Setup Guide.) • Check to see if LCD is showing an error message. (See Error messages on page 12-1.) The MFC prints unexpectedly or it prints garbage.
DIFFICULTY SUGGESTIONS 'MFC Connect Failure' If the MFC is not connected to your PC and you have loaded the Brother software, the PC will show 'MFC Connect Failure' each time you restart Windows®. You can ignore this message or you can turn it off as follows. Double-click "\tool\WarnOFF.REG" from the supplied CD-ROM. The Scan key on the MFC's control panel will not work unless you restart your PC with the MFC connected. To turn it back on, double-click "\tool\WarnON.REG" from the supplied CD-ROM.
Improving the print quality This section provides information on the following topics: Examples of poor print quality ABCDEFGH CDEF abcdefghijk defg ABCD abcde 01234 Faint ABCDEFGH abcdefghijk ABCD abcde 01234 Gray background Ghost ABCDEFGH abcdefghijk ABCD abcde 01234 Toner specks Hollow print Recommendation Check the printer’s environment. Conditions such as humidity, high temperatures, and so on may cause this print fault. (See Choosing a location on page ix.
Examples of poor print quality Recommendation If the problem is not solved after printing a few pages, the drum unit may have glue from label stock on the OPC drum surface. 3.7 in. (94 mm) 3.7 in. (94 mm) White Spots on black text and graphics at 3.7 in. (94 mm) intervals Clean the drum unit as follows: 1 Position the print sample in front of the drum unit, and find the exact position of the poor print. 3.7 in. (94 mm) 3.7 in. (94 mm) Black Spots at 3.7 in.
Examples of poor print quality ABCDEFGH abcdefghijk ABCD abcde 01234 Black toner marks across the page ABCDEFGH abcdefghijk ABCD abcde 01234 White lines across the page ABCDEFGH abcdefghijk ABCD abcde 01234 Recommendation The drum unit may be damaged. Put in a new drum unit. (See Replacing the drum unit on page 12-30.) Make sure that you use paper that meets our specifications. (See About paper on page 2-1.
Examples of poor print quality Curl or wave B DEFGH abc efghijk A CD bcde 1 34 Wrinkles or creases Recommendation Check the paper type and quality. High temperatures and high humidity will cause paper to curl. If you do not use the printer very often, the paper may have been in the paper tray too long. Turn over the stack of paper in the paper tray. Also, try fanning the paper stack and then rotating the paper 180° in the paper tray. Try printing using the straight-through output path.
Packing and shipping the MFC Whenever you transport the MFC, use the packing materials that came with your machine. If you do not pack the MFC correctly, you may void your warranty. 1 Turn the MFC power switch off. 2 Unplug the MFC from the telephone wall jack. 3 Unplug the MFC from the AC power outlet. 4 Unplug the parallel and USB cable from the MFC, if it is connected. 5 Open the front cover. 6 Remove the drum unit and toner cartridge assembly. Leave the toner cartridge installed in the drum unit.
7 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag. 8 Close the front cover. Fold down the face-down output tray flap. Remove the telephone line cord, ADF document output support, ADF document support, handset and handset curled cord. Wrap the MFC in the plastic bag and place it in the original carton with the original packing material.
10 Pack the drum unit and toner cartridge assembly, telephone line cord, AC cord, handset, handset curled cord and printed materials in the original carton as shown below: If you are returning the MFC to Brother as part of the Exchange Service, pack only the MFC. Keep all separate parts to use with your ‘Exchange’ machine. 11 Close the carton and tape it shut.
Routine maintenance Cleaning the scanner 1 2 3 Turn the MFC power switch off and unplug the MFC from the AC power outlet. Lift the control panel cover. Clean the white bar and the glass cover. Moisten a small piece of clean soft, lint-free cloth with isopropyl alcohol and carefully remove dirt from the glass cover and the white bar of the scanner. White Bar Control Panel Cover Glass Cover 4 Close the control panel cover.
Cleaning the printer Caution ■ Do not use isopropyl alcohol to remove dirt from the control panel. It may crack the panel. ■ Do not use isopropyl alcohol to clean the laser scanner window. ■ Do not touch the scanner window with your finger. ■ The drum unit contains toner, so handle it carefully. If toner scatters and your hands or clothes get dirty, immediately wipe or wash it off with cold water.
3 Gently clean the scanner window by wiping it with a clean soft dry cloth. Do not use isopropyl alcohol. Laser Scanner Window Cleaning the drum unit We recommend placing the drum unit and toner cartridge assembly on a cloth or large disposable paper to avoid spilling and scattering toner. 1 Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times. 2 Return the blue tab and snap it into the Home position (▼).
Replacing the toner cartridge The MFC can print up to 6,700 pages using a high yield toner cartridge (TN-570). When the toner cartridge is running low, the LCD shows Toner Low. The MFC is supplied with a standard toner cartridge (TN-540) that must be replaced after approximately 3,500 pages. Actual page count will vary depending on your average type of original document (i.e., standard letter, detailed graphics).
How to replace the toner cartridge WARNING Just after you use the MFC, some internal parts of the machine will be extremely HOT! So, never touch the shaded parts shown in the illustration. HOT! 1 Open the front cover and pull out the drum unit. Caution ■ Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner. ■ To prevent damage to the MFC from static electricity, do not touch the electrodes shown below.
2 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit. Lock Lever Caution Handle the toner cartridge carefully. If toner scatters on your hands or clothes, immediately wipe it off or wash it with cold water. 3 Unpack the new toner cartridge. Place the used toner cartridge into the aluminum bag and discard it according to local regulations. Caution ■ Wait to unpack the toner cartridge until immediately before you install it in the MFC.
4 Gently rock the toner cartridge from side to side five or six times to distribute the toner evenly inside the cartridge. 5 Remove the protective cover. 6 Insert the new toner cartridge in the drum unit until it clicks into place. If you put it in properly, the lock lever will lift automatically.
7 Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times. Return the blue tab to the Home position (▼) before reinstalling the drum unit and toner cartridge assembly. Home Position(▼) 8 Tab Corona Wire Reinstall the drum unit and toner cartridge assembly and close the front cover.
Replacing the drum unit The MFC uses a drum unit to create print images on paper. If the LCD shows Change Drum Soon, the drum unit is near the end of its life and it is time to purchase a new one (DR-510). Even if the LCD shows Change Drum Soon, you may be able to continue printing without having to replace the drum unit for a while. However, if there is a noticeable deterioration in the output print quality (even before Change Drum Soon appears), then the drum unit should be replaced.
Follow these steps to replace the drum unit: 1 Press the cover release button and then open the front cover. 2 Remove the old drum unit and toner cartridge assembly. Place it on a drop cloth or disposable paper to avoid scattering toner. Caution To prevent damage to the printer from static electricity, do not touch the electrodes shown below.
3 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit. (See Replacing the toner cartridge on page 12-25.) Lock Lever Discard the used drum unit according to local regulations, keeping it separate from domestic waste. Be sure to seal the drum unit tightly so toner powder does not spill out of the unit. If you have questions, call your local waste disposal office. 4 5 6 7 8 Wait to unpack the new drum unit until immediately before installing it.
Checking the drum life You can see the percentage of the drum’s life that remains available. 1 Press Menu, 2, 0, 3. Miscellaneous 2 For two seconds, the LCD shows the 3.Drum Life available percentage of drum life. Even if the remaining drum life is 0%, you may continue to use the drum unit until you have a print quality problem. Page Counter You can see number of total pages, copy pages, print pages and List/Fax (total fax print + total list print) pages that your MFC has printed. 1 Press Menu, 2, 0, 4.
13 Optional accessories Memory board The memory board is installed on the main controller board inside the MFC. When you add the optional memory board, it increases the performance for both copier and printer operations. Optional Memory 32 MB TECHWORKS 12457-0001 64 MB TECHWORKS 12458-0001 128 MB TECHWORKS 12459-0001 In general, the DIMM must have the following specifications: Type: 100 pin and 32 bit output CAS Latency: 2 or 3 Clock Frequency: 100MHz or more Capacity: 32, 64, 128 MB Height: 1.
Installing the optional memory board WARNING ■ DO NOT touch the surface of the main board within 15 minutes after turning off the power. ■ Before installing the optional memory board, make sure there are no faxes in the memory. ■ Do NOT unplug any internal connectors. 1 Disconnect the telephone line cord and handset curled cord from the MFC, turn the MFC power switch off, unplug the MFC power cord from the AC power outlet, and then disconnect the interface cable.
WARNING DIMM boards can be damaged by even a small amount of static electricity. Do not touch the memory chips or the board surface. Wear an antistatic wrist strap when you install or remove the board. If you do not have an antistatic wrist strap, frequently touch the bare metal on the printer. 4 Hold the DIMM with your fingers on the side edges and your thumb on the back edge. Line up the notches on the DIMM with the DIMM slot.
Network (LAN) board When you add the optional Network (LAN) Board (NC-9100h), you can connect your MFC into the network to use the Internet FAX, Network Scanner, Network Printer and Network Management operations. WARNING DO NOT touch the surface of the main board within 15 minutes after turning off the power. For more details about how to configure the Network board, please see the NC-9100h Network User's Guide on the CD-ROM supplied with the MFC.
Before starting installation Be careful when handling the NC-9100h. There are many delicate electronic components that are susceptible to damage from static electricity. To avoid such damage, use the following precautions when handling the board. ■ Leave the NC-9100h in its anti-static bag until you are ready to install it. ■ Make sure that you are adequately grounded before touching the NC-9100h. Use an anti-static wrist strap and a grounding mat if possible.
WARNING Turn the MFC power switch off, before installing (or removing) the NC-9100h board. 2 Remove the side cover. Loosen the two screws, and then remove the metal shield plate. 3 Loosen the two screws, and then remove the metal cover plate.
4 Plug the NC-9100h into connector P1 located on the main board as shown in the illustration (press firmly) and secure the NC-9100h with the two screws. 5 Put the metal shield plate back on and secure it with the two screws. Put the side cover back on. Reconnect any additional interface cables that you removed. Reconnect the power cable and then turn on the MFC power switch. Reconnect the telephone line cord and handset curled cord. Press the Test switch and print a network configuration page.
Step 2: Connecting the NC-9100h to an Unshielded Twisted Pair 10BASE-T or 100BASE-TX Ethernet Network To connect the NC-9100h to a 10BASE-T or 100BASE-TX Network, you must have an Unshielded Twist Pair Cable. One side of the cable must be connected to a free port on your Ethernet hub and the other side must be connected to the 10BASE-T or 100BASE-TX connector (an RJ45 Connector) of the NC-9100h. Verifying successful hardware Installation: Plug in the AC power cord.
Active LED is yellow: The Active LED will blink if the print server is connected to the network. If there is a valid connection to the network, the LED will blink orange or green. Test switch Short push: Prints the network configuration page. Long push (more than 5 seconds): Reset the network configuration back to the default settings. Test Switch Link/Speed LED Ethernet RJ-45 Active LED To set up the MFC on the Network, see the NC-9100h Network User’s Guide on the CD-ROM.
G Glossary ADF (Automatic Document Feeder) The original document can be placed in the ADF and scanned one page at a time automatically. Auto Dial List A listing of names and numbers stored in One-Touch and Speed-Dial memory, in numerical order. Automatic fax transmission Sending a fax without picking up the handset of the MFC (or pressing Hook/Hold). Automatic Redial A feature that enables your MFC to redial the last fax number if the fax did not go through because the line was busy.
Coding Method Method of coding the information contained in the original document. All fax machines must use a minimum standard of Modified Huffman (MH). Your MFC is capable of greater compression methods, Modified Read (MR), Modified Modified Read (MMR) and JBIG, if the receiving machine has the same capability. Compatibility Group The ability of one fax unit to communicate with another. Compatibility is assured between ITU-T Groups.
F/T Ring Time The length of time that the Brother MFC rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered. Fax Activity Report Lists information about the last 200 incoming and outgoing faxes. TX means Transmit. RX means Receive. Fax Forwarding Sends a fax received into the memory to another pre-programmed fax number. Fax Receive Code Press this code ( 51) when you answer a fax call from an extension or external phone to transfer the call to the MFC.
Menu mode Programming mode for changing your MFC’s settings. MFL-Pro Suite Turns your MFC into a printer and a scanner and enables PC faxing using the MFC. OCR (optical character recognition) The bundled ScanSoft® TextBridge® software application converts an image of text to text you can edit. One-Touch Keys on the MFC control panel where you can store numbers for easy dialing. You can store a second number on each key if you press Shift and the One-Touch key together.
Ring Delay The number of rings before the MFC answers in Fax mode. Ring Volume Volume setting for the MFC’s ring. Scanning The process of sending an electronic image of a paper original document into your computer. Speed-Dial A pre-programmed number for easy dialing. You must press the Search/Speed Dial key and then #, and the three digit code to start the dialing process. Standard resolution 203 x 98 dpi. It is used for regular size text and quickest transmission.
True Type fonts The fonts that are used in the Windows® operating systems. If you install the Brother TrueType fonts, more types of fonts will be available for Windows® applications. User Settings A printed report that shows the current settings of your MFC.
S Specifications Product description The MFC-8220 is 5 in 1 Multi-Function Center: Printer, Copier, Scanner, Fax, and PC-Fax (via your PC).
General (continued) Temperature Operating: Storage: 50 - 90.5°F 32 - 104°F Humidity Operating: Storage: 20 to 80% (without condensation) 10 to 90% (without condensation) Print media Paper Input Paper Tray ■ Paper type: Plain paper, recycled paper and transparencies, envelopes (Manual Feed Tray) ■ Paper size: A4, Letter, Legal, B5, Executive, A5, A6, B6 (ISO) Weight: 16 - 28 lb (Paper Tray) For more details, see Paper specifications for each paper tray on page 2-1.
Fax Compatibility ITU-T Group 3 Coding System MH/MR/MMR/JBIG Modem Speed 33600-2400 bps Automatic Fallback Original Size ADF Width: ADF Height: Scanning Width 8.16 inches Printing Width 8.
Scanner Color/Monochrome Monochrome TWAIN Compliant Yes (Windows® 95/98/98SE/Me/2000 Professional and Windows NT® Workstation Version 4.0) Mac OS® 8.6-9.2/Mac OS® X 10.1/10.2.1-10.
Printer Emulation PCL6 (Brother Printing System for Windows® emulation mode of HP LaserJet) and BR-Script (PostScript® 3™ language emulation) Printer Drivers Windows® 95/98/98SE/Me/2000 Professional/XP and Windows NT® Workstation Version 4.0 driver supporting Brother Native Compression mode and bi-directional capability Apple® Macintosh® QuickDraw® Driver and PostScript (PPD) for Mac OS® 8.6-9.2/Mac OS® X 10.1/10.2.1-10.3 or greater Resolution HQ1200 (Max.
Computer requirements Minimum System Requirements Computer Platform & Operating System Version Processor Minimum Speed Minimum RAM Recommended RAM Available Hard Disk Space Driver Windows® Operating System 95, 98, 98SE Pentium 75MHz 24 MB 32 MB Me Pentium 150MHz 32 MB 64 MB NT® Workstation 4.0 Pentium 75MHz 2000 Professional Pentium 133MHz 64 MB 128 MB XP Pentium 233MHz 128 MB 256 MB 32 MB 64 MB Mac OS® 8.6 - 9.
Consumable items Toner Cartridge Life Expectancy TN-540: Standard Toner Cartridge - Up to 3,500* pages TN-570: High Yield Toner Cartridge - Up to 6,700* pages *(when printing letter size or A4 paper at 5% print coverage) Toner life expectancy will vary depending upon the type of average print job.
Network (LAN) board (NC-9100h) Option When you add the optional Network (LAN) Board (NC-9100h), you can connect your MFC into the network to use the Internet FAX, Network Scanner, Network Printer and Network Management software operations for small workgroups. SMTP/POP3 E-mail Services are required for Internet Fax. Support for: Windows® 95/98/Me/NT® 4.0/2000/XP Novell NetWare 3.X, 4.X, 5.X Mac OS® 8.6 - 9.2/ Mac OS® X 10.1/10.2.1-10.
I Index A Access codes, storing and dialing ............................... 7-6 Accessories and supplies ....... ii ADF (automatic document feeder) .............................. 2-7 ADF cover ........................ 12-4 Answering machine (TAD) connecting ..................... 1-12 Auto Dial ............................. 7-1 Access codes and credit card numbers setting up/dialing ........... 7-6 Broadcasting .................. 6-14 using Groups .............. 6-14 Group dial changing ...................
Contrast key (copying) ......10-8 Copy Contrast key ................... 10-8 default settings, changing .................................... 10-13 Enlarge/Reduce key ....... 10-5 enter Copy mode ............ 10-1 keys ................................ 10-4 multiple ........................... 10-2 Options key .................... 10-9 page layout ................... 10-11 paper ................................ 2-1 Quality key (type of original document) .................... 10-7 single ......................
Fax Forwarding changing remotely .... 8-6, 8-8 programming a number ... 8-1 Fax Storage ........................ 8-3 backup copy .................... 8-1 canceling ......................... 8-3 printing from memory ....... 5-5 turning on ......................... 8-3 Fax, stand-alone Receive Mode .................. 5-1 receiving compatibility .............. 12-18 difficulties .................. 12-11 Fax Forwarding ............. 8-6 Paging ........................... 8-2 Polling ...........................
Maintenance, routine ...... 12-22 Manual dialing ............................... 7-7 receive ..............................5-1 transmission ..................... 6-3 Manual feed tray ................. 2-6 Memory Security ......6-18, 6-19 Memory Storage ................. 3-1 Menu table ..........................3-1 Mode keys Copy ............................... 10-1 Fax ................................... 6-1 Scan ................................. 1-5 Multi-line connections (PBX) ............................
commands ....................... 8-6 getting your faxes .......................... 8-5, 8-6, 8-8 Reports ........................ 9-1, 9-3 Auto Dial List ................... 9-3 Fax Activity ...................... 9-3 Help List ........................... 9-3 Transmission Verification ................................. 9-1, 9-3 User Settings ................... 9-3 Resolution copy ................................. S-2 fax (Standard, Fine, SuperFine, Photo) .......... S-3 print ...............................
Press 9 0. EXIT REMOTE OPERATION Press 9 8 then for External TAD, press 1. Fax/Tel, press 2. Fax Only, press 3. CHANGE RECEIVE MODE 1 long beep — Fax messages 3 short beeps — No messages Press 9 7 1 CHECK RECEIVING STATUS 4 Using Remote Access Code 1 Dial your fax number from a telephone or fax machine using touch tone. 2 When your MFC answers, immediately enter your Remote Access Code (3 digits followed by ).
Changing Remote Access Code When you are at the machine: The cannot be changed. 2 Program Fax Forwarding Number, press 4. Enter the new fax number where you want your fax messages forwarded followed by . Select Fax Storage, press 6. RETRIEVE A FAX Press 9 6 then to Retrieve all faxes, press 2, then enter the number of remote fax machine followed by After the beep, hang up and wait. Erase all fax messages, press 3. 3 . R - 2 REMOTE RETRIEVAL ACCESS CARD 1 Press Menu, 2, 5, 2.
EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
® Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only.
