USER’S GUIDE MFC-8440 MFC-8640D MFC-8840D MFC-8840DN ® Version B
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN (Circle your model number) Serial Number:* Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of Register your product on-line at http://www.brother.
Brother numbers IMPORTANT For technical help, you must call the country where you bought the MFC. Calls must be made from within that country. Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product.
Brother fax back system (USA only) Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to received faxed instructions and an index of fax back subjects. In USA only: 1-800-521-2846 The Brother fax back system number has been preprogrammed on One-Touch Key 01.
Notice - Disclaimer of Warranties (USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE.
Brother® One-Year Limited Warranty and Replacement Service (USA only) Who is covered: • This limited warranty (“warranty”) is given only to the original end-use/retail purchaser (referred to in this warranty as “Original Purchaser”) of the accompanying product, consumables and accessories (collectively referred to in this warranty as “this Product”).
Brother® One-Year Limited Warranty and Replacement Service (USA only) Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer’s specifications for new product/parts. The repaired or replacement Machine and/or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center.
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship.
Safety precautions To use the MFC safely Save these instructions for later reference. WARNING There are high voltage electrodes inside the MFC. Before you clean the MFC or clear a paper jam, make sure you have unplugged the power cord from the power outlet. Do not handle the plug with wet hands. Doing this might cause an electrical shock. After you use the MFC, some internal parts are extremely HOT! To prevent injuries, be careful not to put your fingers in the area shown in the illustration.
To prevent injuries, be careful not to put your fingers in the area shown in the illustration. ■ When you move the MFC, grasp the side handholds that are under the scanner. Do NOT carry the MFC by holding it at the bottom. ■ Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall jack. Never install telephone wiring during a lightning storm.
Choosing a location Place your MFC on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the MFC near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 95.5°F (10°-32.5°C). Caution ■ Avoid placing your MFC in a high-traffic area. ■ Do not place near heaters, air conditioners, water, chemicals, or refrigerators. ■ Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust.
Quick Reference Guide Sending faxes 5 For the next fax only, press or to select Next Fax:On , and then press Set. 6 Press 1 if you want to choose more settings and the LCD will return to the Setup send menu. —OR— Press 2 to fax. Enter the fax number. Press Start. Automatic Transmission 1 If it is not illuminated in green, press 2 3 4 5 (Fax). Place the original face up in the ADF, or face down on the scanner glass. Enter the fax number using One-Touch, Speed-Dial, Search or the dial pad.
Storing Speed-Dial numbers 1 Press Menu, 2, 3, 2. 2 Enter a three-digit Speed-Dial number, and then press Set. 3 Enter a number (up to 20 digits), and then press Set. 4 Enter a name (or leave it blank), and then press Set. 5 Press Stop/Exit. One-Touch Dialing / Speed-Dialing 2 3 4 (Fax). Place the original face up in the ADF, or face down on the scanner glass. Press the One-Touch key of the number you want to call —OR— Press Search/Speed Dial, press #, and then press the three-digit Speed-Dial number.
Table of contents 1 xii Introduction .......................................................................... 1-1 Using this Guide ............................................................... 1-1 Finding information ................................................. 1-1 Symbols used in this Guide .................................... 1-1 Fax Test Sheet and Product Registration (USA only) .............................................................. 1-2 On-Line Registration (USA and Canada) ..........
2 3 4 Paper ..................................................................................... 2-1 About paper ...................................................................... 2-1 Type and size of paper ............................................... 2-1 Recommended paper ................................................. 2-1 Choosing acceptable paper .............................................. 2-2 Paper capacity of the paper trays...........................
Sleep Time................................................................ 4-10 Turning off the Scanner Lamp .................................. 4-10 Setting the Tray Use for Copy mode ........................ 4-11 Setting the Tray Use for Fax mode........................... 4-12 Setting the LCD Contrast.......................................... 4-12 5 xiv Setup Receive ...................................................................... 5-1 Basic receiving operations....................................
6 Setup Send ........................................................................... 6-1 How to Fax ....................................................................... 6-1 Enter Fax mode .......................................................... 6-1 Faxing from the automatic document feeder (ADF) .... 6-1 Faxing from the ADF .............................................. 6-2 Faxing from the scanner glass ................................... 6-3 Faxing legal size originals from the scanner glass ....
7 8 9 xvi Auto Dial numbers and dialing options ............................. 7-1 Storing numbers for easy dialing ...................................... 7-1 Storing One-Touch Dial numbers ............................... 7-1 Storing Speed-Dial numbers....................................... 7-2 Changing One-Touch and Speed-Dial numbers......... 7-3 Setting up Groups for Broadcasting............................ 7-4 Dialing options ..................................................................
10 11 Making copies .................................................................... 10-1 Using the MFC as a copier ............................................. 10-1 Enter Copy mode...................................................... 10-1 Temporary copy settings ...................................... 10-2 Making a single copy from the ADF.......................... 10-3 Making multiple copies from the ADF....................... 10-3 Single or multiple copies using the scanner glass......
12 13 G xviii Troubleshooting and routine maintenance ..................... 12-1 Troubleshooting ............................................................. 12-1 Error messages ........................................................12-1 Original jams............................................................. 12-4 Original is jammed in the top of the ADF unit........ 12-4 Original is jammed inside the ADF unit. ............... 12-5 Paper jams..........................................................
S I R 14 Specifications ......................................................................S-1 Product description ...........................................................S-1 General.............................................................................S-1 Print media .......................................................................S-2 Copy .................................................................................S-2 Fax.............................................................
1 Introduction Using this Guide Thank you for buying a Brother Multi-Function Center (MFC). Your MFC is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your MFC by taking a few minutes to read this Guide. Finding information All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.
Fax Test Sheet and Product Registration (USA only) After setting your Station ID, please fill in the Test Sheet included with your MFC and fax it to Brother’s Automated Fax Response System as your first transmission. This will check that your MFC is working properly. To get a response, you must have set up your Station ID. (See Setting the Station ID on page 4-2.) In USA Only: 1-877-268-9575 When your Test Sheet is received, a Confirmation Sheet and Product Registration form will be sent back to your MFC.
MFC part names and operations ■ Front view 5 Automatic Document Feeder (ADF) 6 ADF Document Support Extension 4 Control Panel 7 ADF Document Output Support Flap 3 Face-down Output Tray Support Flap with Extension 8 Document Cover 2 Front Cover Release Button 1 (MFC-8440) Manual Feed Tray (MFC-8640D/MFC-8840D/ MFC-8840DN) Multi-purpose Tray (MP Tray) No.
■ Back view 16 ADF Cover 15 Face-up Output Tray (Back Output Tray) 17 Telephone Line Jack 14 AC Power Connector 13 Duplex Tray (MFC-8640D/ MFC-8840D/ MFC-8840DN) 12 Paper Adjustment Lever for Duplex Printing (MFC-8640D/MFC-8840D/MFC-8840DN) 18 USB Interface Connector 19 Parallel Interface Connector 20 External Telephone Line Jack No. Name Description 12 Paper Adjustment Lever for Duplex Printing (MFC-8640D, MFC-8840D and MFC-8840DN) Use to match your paper size for duplex printing.
■ Inside view (Document cover open) 24 Document Cover 25 White Film 23 Scanner Lock Lever 22 Glass Strip 21 Document Guidelines 26 Scanner Glass No. Name Description 21 Document Guidelines Use to center the original on the scanner glass. 22 Glass Strip This is used to scan the original when using the ADF. 23 Scanner Lock Lever Use to lock/unlock the scanner when relocating the MFC. 24 Document Cover Open to place the original on the scanner glass.
Control panel overview 12 6 7 1 2 3 4 5 8 9 10 11 MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN have similar control panel keys.
1 2 3 4 7 1 Shift To access memory locations 21 through 40 in the One-Touch keys hold down the Shift key. 2 One-Touch keys These 20 keys give you instant access to 40 previously stored dial numbers. 3 Print keys: Secure Lets you print out data saved in memory by entering your four-digit password. Job cancel Clears data from the printer memory. 1 - 7 INTRODUCTION 4 Status LED (Light-Emitting Diode) The LED will flash and change color depending on the MFC status.
6 Mode keys: Fax Lets you access Fax mode. Copy Lets you access Copy mode. Scan Lets you access Scan mode. 7 Fax and telephone keys: Hook Press before dialing if you want to make sure a fax machine will answer, and then press Start. Resolution Sets the resolution when you send a fax. Search/Speed Dial Lets you look up numbers that are stored in the dialing memory. It also lets you dial stored numbers by pressing # and a three-digit number. Redial/Pause Redials the last number you called.
8 9 11 10 12 8 Navigation keys: Menu Lets you access the Menu to program. Set Lets you store your settings in the MFC. Clear/Back Deletes entered data or lets you exit the menu by pressing repeatedly. 1 - 9 INTRODUCTION or Press to scroll forward or backward to a menu selection. When using the speaker or ring, you can press these keys to adjust the volume in fax mode. or Press to scroll through the menus and options.
9 Copy keys 0 Dial Pad (Temporary settings): Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the MFC. The # key lets you temporarily switch the dialing mode during a telephone call from Pulse to Tone. Enlarge/Reduce Lets you reduce or enlarge copies depending upon the ratio you select. Contrast Lets you make a copy that is lighter or darker than the original. Quality Lets you select the copy quality for your type of original.
Status LED indications The Status LED (Light Emitting Diode) will flash and change color depending on the MFC status. The LED indications shown in the table below are used in the illustrations in this chapter. LED LED status LED is off. LED is on. Green Yellow Red LED is blinking. Green LED Yellow Red MFC status Description Sleep Mode The power switch is off or the MFC is in Sleep mode. Warming Up The MFC is warming up for printing. Ready The MFC is ready to print.
LED MFC status Description Service error Follow the steps below. 1. Turn off the power switch. 2. Wait a few seconds, and then turn it back on and try to print again. If you cannot clear the error and see the same service call indication after turning the MFC back on, please call Brother Customer Service at: 1-800-284-4329 (in USA) or 1-877-BROTHER (in Canada). Cover open The cover is open. Close the cover. (See Error messages on page 12-1.) Toner empty Replace the toner cartridge with a new one.
About fax machines Custom features Do you have Voice Mail on the phone line? If you have Voice Mail on the phone line where you will install your new MFC, there is a strong possibility that Voice Mail and the MFC may conflict with each other while receiving incoming calls. Why should there be problems? Since both the MFC and Voice Mail will pick up the call, after the number of rings you have set, each of them has the ability to keep the other from receiving calls.
Fax tones and handshake When someone is sending a fax, the MFC sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Start and they will continue for about 60 seconds after dialing. During that time, the sending machine must begin the “handshake”, or connection, with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line.
ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the MFC to check a fax transmission while it is in progress. If the MFC detects errors during fax transmission, if resends the pages of the fax that had an error. ECM transmissions are only possible between fax machines that both have this feature. If they do, you may send and receive fax messages that are continuously being checked by the MFC. Your MFC must have enough memory for this feature to work.
Connecting an external telephone answering device (TAD) Sequence You may choose to connect an answering device. However, when you have an external TAD on the same telephone line as the MFC, the TAD answers all calls and the MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax. If it doesn’t hear CNG tones, the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message.
Do not connect a TAD elsewhere on the same phone line (unless you have the Distinctive Ring service).
Connections The external TAD must be plugged into the back of the MFC, into the jack labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring). 1 Plug the telephone line cord from the wall jack into the back of the MFC, in the jack labeled LINE. 2 Plug the telephone line cord from your external TAD into the back of the MFC, in the jack labeled EXT.
Special line considerations Roll-over phone lines A roll-over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order. Your MFC can work in a roll-over system as long as it is the last number in the sequence, so the call cannot roll away.
Converting telephone wall outlets There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it. The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet.
Installing MFC, external two-line tad and two-line telephone When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the MFC on Line 2, which is explained in the following steps. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2.
Multi-line connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the MFC to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you. It is advisable to have a separate line for the MFC. You can then leave the Receive Mode set to FAX Only to receive faxes any time of the day or night.
2 Paper About paper Type and size of paper The MFC loads paper from the installed paper tray, manual feed tray, multi-purpose tray or optional lower tray.
■ Before you buy a large amount of paper, please test some to make sure that the paper is suitable. ■ Use paper that is made for plain-paper copying. ■ Use paper that is 20 to 24 lb (75 to 90 g/m2). ■ Use neutral paper. Do not use acidic or alkaline paper. ■ Use long-grain paper. ■ Use paper with a moisture content of approximately 5%. Caution Do not use ink jet paper. It may cause a paper jam and damage your MFC. The output quality depends on the paper type and paper brand. Visit us at http://solutions.
Paper capacity of the paper trays Paper size Number of sheets Multi-purpose tray (MP tray) (MFC-8640D, MFC-8840D and MFC-8840DN) Width: 2.75 to 8.66 in. (69.8 to 220 mm) Height: 4.57 to 16.0 in. (116 to 406.4 mm) 50 sheets (20 lb or 80 g/m2) Manual feed tray (MFC-8440) Width: 2.75 to 8.66 in. (69.8 to 220 mm) Height: 4.57 to 16.0 in. (116 to 406.
Paper specifications for each paper tray Model Paper types Paper weights Paper sizes MFC-8440 MFC-8640D, MFC-8840D and MFC-8840DN Multipurpose tray N/A Plain paper, Bond paper, Recycled paper, Envelope*1, Labels*2, and Transparency*2 Manual feed tray Plain paper, Bond paper, Recycled paper, Envelope, Labels, and Transparency N/A Paper tray Plain paper, Recycled paper, and Transparency*2 Optional Lower tray Plain paper, Recycled paper, and Transparency*2 Multipurpose tray N/A Manual feed tra
How to load paper To load paper or other media in the paper tray 1 Pull the paper tray completely out of the MFC. 2 While pressing the paper guide release lever, slide the adjusters to fit the paper size. Check that the guides are firmly in the slots. For Legal size paper, press the universal guide release button and pull out the back of the paper tray.
3 4 Fan the stack of paper well to avoid paper jams and misfeeds. Put paper in the paper tray. Check that the paper is flat in the tray, below the maximum paper mark, and that the paper guide is flush against the paper stack. Up to here. 5 Put the paper tray firmly back in the MFC and unfold the support flap before you use the MFC. Support Flap with Extension When you put paper in the paper tray, please remember the following: ■ The side to be printed on must be face down.
To load paper or other media in the manual feed tray (For MFC-8440) When printing envelopes and labels you should only use the manual feed tray. 1 Open the manual feed tray. Slide the paper guides to fit the paper size. 2 Using both hands put paper in the manual feed tray until the front edge of the paper touches the paper feed roller. Hold the paper in this position until the MFC automatically feeds the paper in for a short distance, and then let go of the paper.
To load paper or other media in the multi-purpose tray (MP tray) (For MFC-8640D, MFC-8840D and MFC-8840DN) When printing envelopes and labels you should only use the multi-purpose tray. 1 Open the MP tray and lower it gently. 2 Pull out and unfold the MP tray support flap. MP tray support flap 3 When loading paper in the MP tray, make sure it touches the back of the tray. Make sure that the paper is straight and in the proper position on the MP tray.
You can place up to 3 envelopes or up to 50 sheets of 20 lb or 80 g/m2 paper in the MP tray. 4 While pressing the paper-guide release lever, slide the paper guide to fit the paper size. When you put paper in the MP tray, please remember the following: ■ The side to be printed on must be face up. ■ During printing, the inside tray rises to feed paper into the MFC. ■ Put the leading edge (top of the paper) in first and push it gently into the tray.
To use Automatic Duplexing for fax, copy and print operations (For MFC-8640D, MFC-8840D and MFC-8840DN) If you want to print on both sides of the paper using the Duplex feature for fax, copy or print, you will need to set the Paper Adjustment Lever to the size of paper you are using. This feature is available for A4, Letter or Legal size paper.
3 On-screen programming User-friendly programming Your MFC is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections your MFC has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your MFC. All you need to do is follow the instructions as they guide you through the menu selections and programming options.
Navigation keys * Access the menu * Go to the next menu level * Accept an option * Exit the menu by pressing repeatedly * Go back to the previous menu level * Scroll through the current menu level * Go back to the previous menu level * Go forward to the next menu level * Exit the menu You can access the menu mode by pressing Menu. When you enter the menu, the LCD scrolls. Press 1 for General Setup menu 1.General Setup 2.Fax —OR— 3.Copy Press 2 for Fax menu 4.
Then set an option by pressing Set when that option appears on the LCD. The LCD will then show the next menu level. Press or to scroll to your next menu selection. Press Set. When you finish setting an option, the LCD shows Accepted. Use to scroll backward if you passed your choices or want to save keystrokes. The current setting is always the option with “ ”.
To access the menu, press Menu. Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) —OR— to select to select to accept to exit Main Menu Submenu Menu Selections Options Descriptions 1.General Setup 1.Mode Timer — 0 Sec 30 Secs 1 Min 2 Mins 5 Mins Off Sets how long the MFC will stay in Copy or Scan mode before returning to Fax mode. 4-5 2.Paper Type 1.MP Tray (MFC-8640D, MFC-8840D and MFC-8840DN) Thin Plain Thick Thicker Transparency Sets the type of paper in the Multi-purpose tray.
Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) —OR— to select to select to accept to exit Main Menu Submenu Menu Selections Options Descriptions 1.General Setup (Continued) 4.Volume 1.Ring High Med Low Off Adjusts the ring volume. 4-8 2.Beeper High Med Low Off Adjusts the volume level of the beeper. 4-8 3.Speaker High Med Low Off Adjusts the speaker volume. 4-9 5.Auto Daylight — On Off Changes for Daylight Savings Time automatically. 4-9 6.Ecology 1.
Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) —OR— to select Main Menu Submenu 2.Fax 1.Setup Receive (In Fax mode only) to select Menu Selections 1.Ring Delay 2.F/T Ring Time 3.Easy Receive Descriptions 04 03 02 01 00 70 40 30 20 On Off Sets the number of rings before the MFC answers in FAX or FAX/TEL mode. 5-2 Sets the pseudo/double-ring time in FAX/TEL mode. 5-3 Receives fax messages without pressing the Start key.
Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) —OR— to select to select to accept to exit Main Menu Submenu Menu Selections Options Descriptions 2.Fax (Continued) 2.Setup Send (Continued) (In Fax mode only) 3.Delayed Fax — Set the time of day in 24 hour format that the delayed faxes will be sent. 6-19 4.Batch TX On Off Combines delayed faxes to the same fax number at the same time of day into one transmission. 6-20 5.
Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) —OR— to select to select to accept to exit Main Menu Submenu Menu Selections Options Descriptions 2.Fax (Continued) 3.Set Auto Dial (continued) 3.Setup Groups — Sets up a Group number for Broadcasting. 7-4 4.Setup Reports 1.Transmission On On+Image Off Off+Image Initial setup for Transmission Verification Report and Fax Activity Report. 9-1 2.Act.
Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) —OR— to select to select to accept to exit Main Menu Submenu Menu Selections Options Descriptions 2.Fax (Continued) 0.Miscellaneous 1.Mem Security — Prohibits most functions except receiving faxes into memory. 6-23 2.Drum Life — You can check the percentage of drum life that remains available. 12-37 3.Page Counter Total Copy Print List/Fax Let you check number of total pages the MFC has printed so far. 12-37 4.
Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) —OR— to select to select to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page 4.Printer 1.Emulation — Auto HP LaserJet BR-Script 3 Selects the Emulation mode. 2.Print Options 1.Internal Font — 2.Configuration — Prints a list of the MFC’s internal fonts or current printer settings. See Software User’s Guide on the CD-ROM 3.Reset Printer — — Returns the MFC to the original factory default settings. 1.
Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) —OR— to select to select to accept to exit If your machine is MFC-8840DN or you installed optional LAN board (NC-9100h), the LCD shows the following LAN menu. Main Menu Submenu Menu Selections Options Descriptions 6.LAN (MFC-8840DN or option) 1.Setup TCP/IP 1.BOOT Method Auto Static RARP BOOTP DHCP You can choose the BOOT method that best suits your needs. 2.IP Address [000-255]. [000-255]. [000-255]. [000-255] Enter the IP address.
Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) —OR— to select to select to accept Main Menu Submenu Menu Selections Options Descriptions 6.LAN (MFC-8840DN or option) 2.Setup Internet 1.Mail Address (60 characters) Enter the mail address. 2.SMTP Server [000-255]. [000-255]. [000-255]. [000-255] Enter the SMTP server address. 3.POP3 Server [000-255]. [000-255]. [000-255]. [000-255] Enter the POP3 server address. 4.Mailbox Name (up to 20 characters) Enter the mail box name. 5.
Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) —OR— to select to select to accept Main Menu Submenu Menu Selections Options Descriptions 6.LAN (option) (Continued) 3.Setup Mail RX 1.Auto Polling On Off Automatically checks the POP3 server for new messages. 2.Poll Frequency 10Min Sets the interval for checking for new messages on the POP3 server. 3.Header All Subject+From+To None Selects the contents of the mail header to be printed. 4.
Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) —OR— to select to select to accept Main Menu Submenu Menu Selections Options Descriptions 6.LAN (option) (Continued) 6.Setup Misc. 1.Netware On Off Select On to use the MFC on a Netware network. 2.Net Frame Auto 8023 ENET 8022 SNAP Lets you specify the frame type. 3.AppleTalk On Off Select On to use the MFC on a Macintosh network. 4.DLC/LLC On Off Select On to use the MFC on a DLC/LLC network. 5.
If you have the optional paper tray, the LCD displays these options. (Menu, 1, 7/Menu, 1, 8) (For MFC-8440 with the optional paper tray #2) Main Menu Submenu Menu Selections Options Descriptions Page 1.General Setup 7.Tray Use:Copy — Tray#1 Only Tray#2 Only Auto Select the tray that will be used for copying. 4-11 8.Tray Use:Fax — Tray#1 Only Tray#2 Only Auto Select the tray that will be used for faxing.
4 Getting started Initial Setup Setting the Date and Time Your MFC displays the date and time and if you set up the Station ID it prints on every fax you send. If there is a power failure, you may have to reset the date and time. All other settings will not be affected. 1 Press Menu, 0, 2. 02.Date/Time 2 Enter the last two digits of the year. Press Set. Year:20XX Enter & Set Key 3 Enter two digits for the month. Press Set. (For example, enter 09 for September, or 10 for October.
Setting the Station ID You should store your name or company name and fax number and telephone number to be printed on all fax pages that you send. 1 Press Menu, 0, 3. 03.Station ID 2 Enter your fax number (up to 20 digits). Fax: Press Set. Enter & Set Key 3 Enter your telephone number (up to 20 digits). Press Set. (If your telephone number and fax number are the same, enter the same number again). ■ The telephone number you enter is only used for Cover Page features.
Entering text When you are setting certain functions, such as the Station ID, you may need to type text into the MFC. Most number keys have three or do not have four letters printed above them. The keys for 0, # and printed letters because they are used for special characters. By pressing the appropriate number key repeatedly, you can access the character you want.
Special characters and symbols Press , # or 0, and then press or to move the cursor under the special character or symbol you want. Then press Set to select it. Press for (space) ! " # $ % & ’ ( ) Press # for :;<=>?@[]^_ Press 0 for ÉÀÈÊÎÇËÖ0 +,-.
General Setup Setting the Mode Timer The MFC has three temporary mode keys on the control panel: Fax, Copy and Scan. You can change the number of seconds or minutes the MFC takes after the last Copy or Scan operation before it returns to Fax mode. If you select Off, the MFC stays in the mode you used last. 1 2 3 Press Menu, 1, 1. Press or to select 0 Sec, 30 Secs, 1 Min, 2 Mins, 5 Mins or Off. Press Set. 11.
For MFC-8640D, MFC-8840D and MFC-8840DN 1 Press Menu, 1, 2, 1 to set the 12.Paper Type paper type for MP Tray. 1.MP Tray 2.Tray #1 —OR— 3.Tray #2 Press Menu, 1, 2, 2 to set the Select ▲▼ & Set paper type for Tray #1. —OR— If you have the optional paper tray, press Menu, 1, 2, 3 to set the paper type for Tray #2. 2 Press or to select Thin, 12.Paper Type 1.MP Tray Plain, Thick, Thicker or ▲ Plain Transparency. ▼ Thick 3 Press Set. Select ▲▼ & Set 4 Press Stop/Exit.
With optional paper tray (LT-5000) 1 Press Menu, 1, 3, 1 to set the 13.Paper Size paper size for Tray #1. 1.Tray #1 —OR— 2.Tray #2 Select ▲▼ & Set Press Menu, 1, 3, 2 to set the paper size for Tray #2 2 Press or to select A4, Letter, Legal, Executive, A5, A6, B5 and B6. Press Set. 3 Press Stop/Exit. ■ If you are using the optional paper tray, paper size A6 is not available. ■ If you select Transparency in Menu, 1, 2, you can only select A4, Letter or Legal.
Setting the Ring Volume You can adjust the ring volume when your MFC is idle (not being used). You can turn the ring Off or you can select the ring volume level. 1 2 Press Menu, 1, 4, 1. 14.Volume 1.Ring Press or to select ▲ Med (Low, Med, High or Off). ▼ High Press Set. Select ▲▼ & Set 3 Press Stop/Exit. —OR— In Fax mode, press or to adjust the volume level. Every time you press these keys, the MFC will ring so you can hear the active setting as the LCD shows it. The volume changes with each key press.
Setting the Speaker Volume You can adjust the MFC’s one-way speaker volume. 1 Press Menu, 1, 4, 3. 14.Volume 3.Speaker 2 Press or to select ▲ Med (Low, Med, High or Off). ▼ High Press Set. Select ▲▼ & Set 3 Press Stop/Exit. —OR— In Fax mode, you can adjust the speaker volume by pressing Hook, and then selecting a speaker volume level. Press or to adjust the volume level. The LCD shows the setting you are choosing. Each key press changes the volume to the next setting.
Sleep Time Setting the Sleep Time reduces power consumption by turning off the fuser inside the MFC, while it is idle. You can choose how long the MFC is idle (from 00 to 99 minutes) before it goes into sleep mode. The timer is automatically reset when the MFC receives a Fax or PC data, or makes a copy. The factory setting is 05 minutes. While the MFC is in sleep mode, you will see Sleep on the LCD.
Setting the Tray Use for Copy mode If your MFC is a MFC-8440 without the optional tray #2, you can skip this setting. MFC-8440 The default setting of Auto allows*1 your MFC to choose the optional Tray #2 when paper is out in Tray #1 or*2 when the size of the original will fit best on the paper in Tray #2. 1 Press Menu, 1, 7. 2 Press or to select 17.Tray Use: Copy ▲ Tray#1 Only Tray#1 Only, Tray#2 Only, or Tray#2 Only Auto. ▼ Auto 3 Press Set. Select ▲▼ & Set 4 Press Stop/Exit.
Setting the Tray Use for Fax mode If your MFC doesn’t have the optional tray #2, you can skip this setting. The default setting of Auto allows your MFC to choose the optional Tray #2 if Tray #1 is out of paper or if incoming faxes will fit best on the paper in Tray #2. 1 Press Menu, 1, 8. 18.Tray Use: Fax ▲ Tray#1 Only 2 Press or to select Tray#2 Only Tray#1 Only, Tray#2 Only, or ▼ Auto Auto. Select ▲▼ & Set 3 Press Set. 4 Press Stop/Exit.
5 Setup Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for your MFC. You can choose the mode that best suits your needs. LCD How it works When to use it Fax Only (automatic receive) The MFC automatically answers every call as a fax. For dedicated fax lines. Fax/Tel* (fax and telephone) The MFC controls the line and automatically answers every call. If the call is a fax it will receive the fax.
To select or change your Receive Mode 1 Press Menu, 0, 1. 01.Receive Mode 2 3 Press or to select Fax Only, Fax/Tel, External TAD or Manual. Press Set. Press Stop/Exit. ▲ Fax Only Fax/Tel ▼ External TAD Select ▲▼ & Set If you are changing the Receive Mode while in another operation, the LCD will return to that operation.
Setting the F/T Ring Time (Fax/Tel mode only) If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the MFC will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the MFC prints the fax.) This pseudo/double-ring happens after the initial ringing from the phone company. Only the MFC rings (for 20, 30, 40 or 70 seconds) and no other phones on the same line will ring with the special pseudo/double-ring.
Easy Receive When you use this feature, you don’t have to press Start or the Fax Receive Code 51 when you answer a fax call. Selecting On allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see Receiving on the LCD or when you hear ‘chirps’ through the handset of an extension phone connected to another wall jack/phone socket, just replace the handset and your MFC will do the rest.
Printing a reduced incoming fax (Auto Reduction) If you choose On, the MFC automatically reduces an incoming fax to fit on one page of letter, legal or A4 size paper, regardless of the paper size of the original. The MFC calculates the reduction ratio by using the page size of the original and your Paper Size setting (Menu, 1, 3). 1 2 3 4 5 If it is not illuminated in green, press (Fax). Press Menu, 2, 1, 5. 21.Setup Receive 5.
Setting the Print Density You can adjust print density, making your printed pages darker or lighter. 1 If it is not illuminated in green, press (Fax). 2 Press Menu, 2, 1, 6. 21.Setup Receive 6.Print Density 3 Press to make the print darker. —OR— + Select & Set Press to make the print lighter. Press Set. 4 Press Stop/Exit.
Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone, or an external telephone in the EXT. jack, you can make your MFC take the call by using the Fax Receive Code. When you press the Fax Receive Code 51, the MFC starts to receive a fax. (See Easy Receive on page 5-4.) If the MFC answers a voice call and pseudo/double-rings for you to take over, use the Telephone Answer Code #51 to take the call at an extension phone.
Using a cordless external handset If your cordless telephone is connected to the EXT. jack of the MFC and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the MFC answer first, you will have to go to the MFC so you can press Hook to transfer the call to the cordless handset. Changing the remote codes Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 51. The preset Telephone Answer Code is # 51.
Polling Polling is the process of retrieving faxes from another fax machine. You can use your MFC to ‘poll’ other machines, or you can have someone poll your MFC. Everyone who is involved in Polling needs to set up their fax machines for Polling. When someone polls your MFC to receive a fax, they pay for the call. If you poll someone’s fax machine to receive a fax, you pay for the call. Some fax machines do not respond to the Polling feature.
Setting up Sequential Polling Receive Your MFC can ask for faxes from several fax units in a single operation (Sequential Polling Receive). Afterwards, a Sequential Polling Report will be printed. 1 If it is not illuminated in green, press (Fax). 2 Press Menu, 2, 1, 7. 21.Setup Receive 7.Polling RX 3 Press or to select On (or ▲ On Off). ▼ Off Press Set. Select ▲▼ & Set 4 Enter the fax machines you want to poll using One-Touch, Speed-Dial, a Group or the dial pad. You must press Set between each fax number.
Telephone services Your MFC supports the Distinctive Ring telephone service that some telephone companies offer. If you have Voice Mail, RingMaster, an answering service, an alarm system or other custom features on your telephone line, it may affect the way your MFC works. (See Custom features on page 1-13 and Custom features on a single line. on page 12-14.) If you have Voice Mail on your phone line, please read the following carefully.
Do you have Voice Mail? If you have Voice Mail on the phone line that you will install your new MFC on, there is a strong possibility that Voice Mail and the MFC will conflict with each other while receiving incoming calls. However, the Distinctive Ring feature allows you to use more than one number on your line, so both Voice Mail and the MFC can work together without any problems. If each one has a separate phone number, neither will interfere with the other’s operations.
■ The MFC will only answer calls to its registered number. ■ The first two rings are silent on the MFC. This is because the fax must «listen» to the ring pattern (to compare it to the pattern that was ‘registered’). (Other telephones on the same line will ring.) ■ If you program the MFC properly, it will recognize the registered ring pattern of the ‘fax number’ within 2 ring patterns and then answer with a fax tone. When the ‘voice number’ is called, the MFC will not answer.
Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. This service provides you, by means of the LCD, the name or telephone number of your caller as the line rings. After a few rings, the LCD shows the telephone number of your caller (or name, if available). Once you pick up the handset, the Caller ID information disappears from the LCD, but the call information remains stored in the Caller ID memory.
Viewing Caller ID List Caller ID memory stores information for up to thirty calls. When the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your MFC. 1 Press Menu, 2, 0, 5. 20.Miscellaneous 5.Caller ID 2 Press or to select ▲ Display# Display#. ▼ Print Report Select ▲▼ & Set Press Set. If the name was not received, it will not be displayed.
6 Setup Send How to Fax You can send faxes from the ADF (Automatic Document Feeder) or from the scanner glass. Enter Fax mode Before sending faxes, make sure green. If not, press (Fax) is illuminated in (Fax) to enter Fax mode. The default setting is Fax. Faxing from the automatic document feeder (ADF) The ADF can hold up to 50 pages and feeds each sheet individually. Use standard (20 lb or 75 g/m2) paper and always fan the pages before putting them in the ADF.
Faxing from the ADF 1 If it is not illuminated in ADF Document Support Extension ADF Document Output Support Flap green, press 2 3 4 (Fax). Pull out the ADF Document Support Extension. Unfold the ADF Document Output Support Flap. Fan the pages well and stagger them at an angle. Make sure you put the originals face up, top edge first in the ADF until you feel them touch the feed roller. Adjust the paper guides to fit the width of your originals.
Faxing from the scanner glass You can use the scanner glass to fax pages of a book or one page at a time. The originals can be up to letter, A4 or legal size (8.5 inches to 14 inches). To cancel, press Stop/Exit. 1 If it is not illuminated in green, press document cover. (Fax). Lift the The originals are Face Down on the Scanner Glass Document Guidelines 2 3 Using the document guidelines on the left, center the original face down on the scanner glass. Close the document cover.
Faxing legal size originals from the scanner glass When originals are legal size, you need to set the Glass Fax Size to Legal. If you do not, the bottom portion of the faxes will be missing. 1 2 3 4 If it is not illuminated in green, press Press Menu, 2, 2, 0. Press or to select Legal. Press Set. Press Stop/Exit. (Fax). Out of Memory message If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the scan.
Automatic transmission This is the easiest way to send a fax. You must not pick up the handset of the external phone or press Hook to listen for a dial tone. 1 2 3 4 If it is not illuminated in green, press (Fax). Place the original face up in the ADF, or face down on the scanner glass. Enter the fax number using the dial pad, One-Touch, Speed-Dial or Search. (See One-Touch Dialing on page 7-5 and Speed-Dialing on page 7-6.) Press Start. If you are using the scanner glass, press 2 or Start.
Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: cover page, contrast, resolution, overseas mode, delayed fax timer, polling transmission or real time transmission. After each setting is accepted, the LCD will ask if you want to enter more settings: Press 1 to select more settings. The 22.Setup Send Other Settings? LCD will return to the Setup Send ▲ 1.Yes menu. ▼ 2.
6 7 8 Press Start to send the fax from the ADF. The MFC starts scanning the first page. If you are using the scanner glass, go to Step 7. To send a single page, press 2 (or press Start again). The MFC starts sending the original. —OR— To send more than one page, press 1 and go to Step 8. Place the next page on the scanner glass. Press Set. The MFC starts scanning and returns to Step 7. (Repeat Step 7 and 8 for each additional page).
Manual and automatic fax Redial If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Start to try again. If you want to make a second call to the last number dialed, you can save time by pressing Redial/Pause and Start. Redial/Pause only works if you dialed from the control panel. If you are sending a fax automatically and the line is busy, the MFC will automatically redial one time after five minutes.
Dual Access You can dial a number, and begin scanning the fax into memory— even when the MFC is receiving, sending or printing a fax from memory. The LCD shows the new job number. If you get a Out Of Memory message while scanning the first page of a fax, press Stop/Exit to cancel scanning. If you get a Out Of Memory message while scanning a subsequent page, you can press Start to send the pages scanned so far, or press Stop/Exit to cancel the operation.
Real Time Transmission When you are sending a fax, the MFC will scan the originals into the memory before sending. Then, as soon as the phone line is free, the MFC will start dialing and sending. If the memory becomes full, the MFC will send the original in real time (even if Real Time TX is set to Off). Sometimes, you may want to send an important original immediately, without waiting for memory transmission. You can set Real Time TX to On for all originals or for the next fax only.
Checking job status Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waiting.) 1 Press Menu, 2, 6. 26.Remaining Jobs ▲ #001 12:34 BROTHER 2 If you have more than one job #002 15:00 BIC waiting, press or to ▼ #003 17:30 ABCDEFG scroll through the list. Select ▲▼ & Set 3 Press Stop/Exit. Canceling a job while scanning the original You can cancel a job while you are scanning it into memory by pressing Stop/Exit.
Advanced sending operations Composing the electronic Cover Page The Cover Page is created at the receiving machine. Your Cover Page includes the name stored in the One-Touch or Speed-Dial memory. If you’re dialing manually, the name is left blank. The Cover Page shows your Station ID and the number of pages you’re sending. (See Setting the Station ID on page 4-2.) If you have Cover Page set to ON (Menu, 2, 2, 7), the number of pages is left blank. You can select a comment to include on your Cover Page. 1.
Composing your own comments You can set up two comments of your own. 1 2 3 4 5 If it is not illuminated in green, press (Fax). Press Menu, 2, 2, 8. 22.Setup Send 8.Coverpage Msg Press or to choose 5 or ▲ 5. 6 for your own comment. ▼ 6. Press Set. Select ▲▼ & Set Use the dial pad to enter your customized comment. Press Set. (See Entering text on page 4-3.) Press 1 if you want to choose more settings and the LCD will return to the Setup Send menu —OR— Press 2 to exit.
Cover page for the next fax only This feature does not work without the Station ID. So make sure it has been set. (See Setting the Station ID on page 4-2.) If you only want to send a Cover Page with a particular fax, this Cover Page will include the number of pages in your original. 1 2 3 4 5 6 7 8 9 If it is not illuminated in green, press (Fax). Place the original face up in the ADF, or face down on the scanner glass. Press Menu, 2, 2, 7. 22.Setup Send 7.
Send a cover page for all faxes This feature does not work without the Station ID. Please be sure it has been set before continuing. (See Setting the Station ID on page 4-2.) You can set the MFC to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting. 1 2 3 4 5 If it is not illuminated in green, press (Fax). Press Menu, 2, 2, 7. 22.Setup Send 7.Coverpg Setup Press or to select On. ▲ Next Fax Only ▼ On Press Set.
Broadcasting Broadcasting is when the same fax message is automatically sent to more than one fax number. Using the Set key, you can include Groups, One-Touch, Speed-Dial numbers and up to 50 manually dialed numbers. If you did not use up any of the numbers for Groups, access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 290 different numbers (MFC-8640D) or 390 different numbers (MFC-8440/8840D/8840DN).
4 5 6 7 8 9 Enter the next number. (Example: Speed-Dial number) When the LCD displays the fax number of the other party, press Set. Enter another fax number. (Example: Manual dialing using the dial pad.) Press Start. If you are using the scanner glass, go to Step 8. To send a single page, press 2 (or press Start again). The MFC starts sending the fax. —OR— To send more than one page, press 1 and go to Step 9. Place the next page on the scanner glass. Press Set.
Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas Mode. After you send a fax using this feature, the feature will turn itself off. 1 If it is not illuminated in green, press (Fax). Place the original face up in the ADF, or face down on the scanner glass. 2 Press Menu, 2, 2, 9. 22.Setup Send 9.Overseas Mode 3 Press or to select On (or ▲ On Off). ▼ Off Press Set.
Delayed Fax During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in Step 3. Press Set to accept it, or enter another time for the faxes to be sent. 1 2 3 4 5 6 7 8 If it is not illuminated in green, press (Fax). Place the original face up in the ADF, or face down on the scanner glass. Press Menu, 2, 2, 3. 22.Setup Send 3.Delayed Fax Enter the time you want the fax to be sent (in 24-hour format).
Delayed Batch Transmission Before sending the delayed faxes, your MFC will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time. 1 If it is not illuminated in green, press (Fax). 2 Press Menu, 2, 2, 4. 22.Setup Send 4.Batch TX 3 Press or to select On (or ▲ On Off). ▼ Off Select ▲▼ & Set Press Set. 4 Press Stop/Exit.
Setting up Polled Transmission Polled Transmission is when you set up your MFC to wait with a paper original so another fax machine can call and retrieve it. 1 2 3 4 5 6 7 8 If it is not illuminated in green, press (Fax). Place the original that is going to be retrieved face up in the ADF, or face down on the scanner glass. Press Menu, 2, 2, 6. 22.Setup Send 6.Polled TX Press or to choose On ▲ On (or Off). ▼ Off Press Set.
Memory Security Memory Security lets you prevent unauthorized access to the MFC. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent when you turn Memory Security On, so they won't be lost. If Fax Storage is On before you turn Memory Security On, then Fax Forwarding and Remote Retrieval will continue to work.
Turning Memory Security on 1 Press Menu, 2, 0, 1. 2 3 20.Miscellaneous 1.Mem Security ▲ Set Security ▼ Set Password Select ▲▼ & Set Press or to select Set Security. Press Set. Enter the registered 4-digit password. Press Set. The MFC goes offline and the LCD shows Secure Mode. If there is a power failure, the data in the memory will remain for up to 4 days. Turning Memory Security off 1 2 Press Menu. Enter the registered 4-digit password and press Set.
7 Auto Dial numbers and dialing options Storing numbers for easy dialing You can set up your MFC to do three types of easy dialing: One-Touch, Speed-Dial and Groups for Broadcasting faxes. If you lose electrical power, the auto dial numbers that are in the memory will not be lost. Storing One-Touch Dial numbers Your MFC has 20 One-Touch keys where you can store 40 fax or phone numbers for automatic dialing. To access numbers 21 to 40, hold down Shift as you press the One-Touch key.
4 5 6 Enter a number (up to 20 digits). Press Set. ■ If you want to enter a pause in the dialing sequence (for example, to access an outside line), press Redial/Pause as you are entering the digits. Each key press of Redial/Pause enters a 3.5 second pause when the number is dialed, and a dash appears on the screen. Use the dial pad to enter the name (up to 15 characters). Press Set. (You can use the chart on page 4-3 to help you enter letters.) —OR— Press Set to store the number without a name.
3 4 5 6 Press or to select 23.Set Auto Dial #005 Fax/Tel. Press Set. ▲ Fax/Tel Enter the phone or fax number (up ▼ E-Address to 20 digits). Press Set. Select ▲▼ & Set Use the dial pad to enter the name (up to 15 characters). Press Set. (You can use the chart on page 4-3 to help you enter letters.) —OR— Press Set to store the number without a name. Go to Step 2 to store another Speed-Dial number. —OR— Press Stop/Exit.
Setting up Groups for Broadcasting Groups, which can be stored on a One-Touch key or a Speed-Dial location, allow you to send the same fax message to many fax numbers by pressing only a One-Touch key and Start or Search/Speed Dial, #, the three-digit location and Start. First, you'll need to store each fax number as a One-Touch or Speed-Dial number. Then, you can combine them into a Group, Each Group uses up a One-Touch key or a Speed-Dial location.
7 Press Stop/Exit. You can print a list of all One-Touch and Speed-Dial numbers. (See Printing reports on page 9-3.) Group numbers will be marked in the column of 'Group'. Dialing options When you dial using an auto dial number, the LCD shows the name you’ve stored, or if you haven’t stored a name, the fax number you’ve stored. Search You can search for names you have stored in the One-Touch and Speed-Dial memory.
Speed-Dialing 1 2 3 If it is not illuminated in green, press (Fax). Place the original face up in the ADF, or face down on the scanner glass. Press Search/Speed Dial, #, and then the three-digit Speed-Dial number. (See Storing Speed-Dial numbers on page 7-2.) Press Start. If you try to use a One-Touch or Speed-Dial location with no number stored in it, you hear a warning sound, and LCD shows Not Registered. The LCD returns to normal after 2 seconds.
Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as One-Touch and Speed-Dial numbers. You can store these long dialing sequences by dividing them and setting them up on separate keys in any combination. You can even include manual dialing using the dial pad.
Pause Press Redial/Pause to insert a 3.5-second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause. Tone or Pulse (Canada only) If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals. 1 Lift the handset of an external phone.
8 Remote Fax Options Fax Forwarding/Paging You cannot use Paging and Fax Forwarding at the same time. After you have selected the Paging or Fax Forwarding feature, Fax Storage is set to On automatically. Programming a Fax Forwarding number When Fax Forwarding is set to On, your MFC stores the received fax in the memory. Then it dials the fax number you’ve programmed and forwards the fax message. 1 Press Menu, 2, 5, 1. 25.Remote Fax Opt 1.Fax Fwd/Paging 2 Press or to select ▲ Off Fax Forward.
Programming your pager number When Paging is selected, your MFC dials the pager number you’ve programmed, and then dials your Personal Identification Number (PIN). This activates your pager so you will know that you have a fax message in the memory. 1 Press Menu, 2, 5, 1. 25.Remote Fax Opt 1.Fax Fwd/Paging 2 Press or to select ▲ Off Paging. ▼ Fax Forward Select ▲▼ & Set Press Set. 3 4 5 Enter your pager phone number followed by # # (up to 20 digits). Press Set.
Setting Fax Storage If you set Fax Storage to ON, you will be able to retrieve fax messages from another location using Fax Forwarding, Paging, or Remote Retrieval operations. The LCD will show when you have a fax stored in memory. 1 Press Menu, 2, 5, 2. 25.Remote Fax Opt 2.Fax Storage The LCD will ask you to choose a ▲ On fax setting. ▼ Off Select ▲▼ & Set 2 Press or to select On (or Off). Press Set. 3 Press Stop/Exit.
Setting your Remote Access Code The remote access code lets you access the Remote Retrieval features when you are away from your MFC. Before you use the remote access and retrieval features, you have to set up your own code. The default code is inactive code (--- ). 1 Press Menu, 2, 5, 3. 25.Remote Fax Opt 3.Remote Access 2 Enter a three-digit code using numbers 0-9, or #. Access Code:---* Enter & Set key Press Set. (The preset ‘ ’ cannot be changed.
Remote Retrieval You can call your MFC from any telephone or fax machine using touch tone, then use the Remote Access Code and remote commands to retrieve fax messages. Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times. Using your Remote Access Code 1 2 3 4 5 6 Dial your fax number from a telephone or another fax machine using touch tone. When your MFC answers, immediately enter your Remote Access Code (3 digits followed by ).
Remote commands Follow the commands below to access features when you are away from the MFC. When you call the MFC and enter your Remote Access Code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands 95 Operation details Change the Fax Forwarding or Paging settings 1 OFF 2 Fax Forwarding 3 Paging 4 Fax Forwarding number 6 Fax Storage ON If you hear one long beep, the change has been accepted.
Retrieving fax messages 1 2 3 4 Dial your fax number. When your MFC answers, immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you have messages. As soon as you hear two short beeps, use the dial pad to press 962. Wait for the long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to followed by ## (up to 20 digits). You cannot use and # as dial numbers.
9 Printing reports MFC settings and activity You need to set up the Transmission Verification Report and Activity Report Interval in the menu table. Press Menu, 2, 4, 1. —OR— Press Menu, 2, 4, 2. 24.Setup Reports 1.Transmission 2.Act.Interval Select ▲▼ & Set Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK).
Setting the Fax Activity Report Interval You can set the MFC to print activity reports at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can print the report by following the Steps on the next page. The default setting is Every 50 Faxes. 1 2 3 4 24.Setup Reports Press Menu, 2, 4, 2. 2.Act.Interval Press or to choose an ▲ Every 50 Faxes interval. Press Set.
Printing reports Five reports are available: 1.Help List Prints the Help List so you can see at-a-glance how to quickly program your MFC. 2.Auto Dial Lists names and numbers stored in the One-Touch and Speed-Dial memory, in numerical order. 3.Fax Activity Lists information about the last incoming and outgoing faxes. (TX means Transmit.) (RX means Receive.) 4.Transmission Prints a Transmission Verification Report for your last transmission. 5.User Settings Lists your settings.
10 Making copies Using the MFC as a copier You can use your MFC as a copier, making up to 99 copies at a time. Enter Copy mode Before making copies, make sure that in green. If it is not, press (Copy) is illuminated (Copy) to enter Copy mode. The default setting is Fax. You can change the number of seconds or minutes that the MFC stays in Copy mode after a copy operation. (See Setting the Mode Timer on page 4-5.) The printable area of your MFC begins at approximately 0.14 in. (3.
Temporary copy settings You can improve your copies by using the Temporary Copy Keys: Enlarge/Reduce, Contrast, Quality, Tray Select, Sort and N in 1 (For MFC-8440) or Duplex/N in 1 (For MFC-8640D, MFC-8840D and MFC-8840DN). These settings are temporary, and the MFC returns to Fax mode 1 minute after it finishes copying. If you want to use these temporary settings again, place the next original in the ADF or on the scanner glass within that time.
Making a single copy from the ADF 1 Press 2 face up in the ADF. Press Start. Do NOT pull on the original while copying is in progress. (Copy) to illuminate it in green. Place the original To stop copying and eject the original, press Stop/Exit. Making multiple copies from the ADF 1 2 3 Press (Copy) to illuminate it in green. Insert the original face up in the ADF. Use the dial pad to enter the number of copies you want (up to 99). Press Start. To sort the copies, press the Sort key.
Single or multiple copies using the scanner glass You can make multiple copies using the scanner glass. Multiple copies will be stacked (all copies of page 1, then all copies of page 2, and so on). Use the Temporary Copy keys to choose more settings. (See Using the copy keys (Temporary settings) on page 10-6.) 1 Press (Copy) to illuminate it in green. Lift the Document Cover.
Out of Memory message If the Out Of Memory message appears, press Stop/Exit to cancel or Start to copy scanned pages. You will need to clear some jobs from the memory before you can continue. Out of Memory Copy:Press Start Quit:Press Stop To gain extra memory, you can turn off Fax Storage. (See Setting Fax Storage on page 8-3.) —OR— Print the faxes that are in the memory. (See Printing a fax from the memory on page 5-5.
Using the copy keys (Temporary settings) When you want to change the settings only for the next copy, use the Temporary Copy Keys. Temporary Copy keys You can use different combinations. The large LCD shows your current Copy mode settings.
Enlarge/Reduce You can select the following enlargement or reduction ratios. Auto sets the MFC to calculate the reduction ratio that fits the size of your paper. Custom allows you to enter a ratio from 25% to 400%. Press Enlarge/Reduce 100% 104% (EXE → LTR) 141% (A5 → A4) 200% Auto Custom (25 - 400%) 50% 70% (A4 → A5) 78% (LGL → LTR) 83% (LGL → A4) 85% (LTR → EXE) 91% (Full Page) 94% (A4 → LTR) 97% (LTR → A4) Auto appears only when you place the original in the ADF.
5 6 Press or to select the enlargement or reduction ratio you want. Press Set. —OR— You can select Custom and press Set. Use the dial pad to enter an enlargement or reduction ratio from 25% to 400%. Press Set. (For example, press 5 3 to enter 53%.) Press Start. —OR— Press other temporary copy keys for more settings. ■ Special Copy Options (2in1, 4in1 or Poster) are not available with Enlarge/Reduce. ■ Auto is not available with the scanner glass.
Sorting copies using the ADF If you want to sort multiple copies, use the ADF. Pages will be printed in the order 123, 123, 123, and so on. 1 Press (Copy) to illuminate it in green. Place the original face up in the ADF. 2 3 4 Use the dial pad to enter the number of copies you want (up to 99). Press Sort. Press Start. —OR— Press other Temporary Copy keys for more settings. Contrast You can adjust copy contrast to make copies darker or lighter. 1 2 3 4 5 Press (Copy) to illuminate it in green.
Tray Select You can change the tray use only for the next copy. 1 2 3 4 5 Press (Copy) to illuminate it in green. Place the original face up in the ADF, or face down on the scanner glass. Use the dial pad to enter the number of copies you want (up to 99). Press Tray Select. Press or to select the tray usage. Press Set. Press Start. —OR— Press other Temporary Copy keys for more settings.
Duplex/N in 1 ‘Duplex’ prints on both sides of the paper.
Duplex/N in 1 copy N in 1 copy You can save paper by copying either two or four pages onto one page. Please make sure paper size is set to A4, Letter or Legal. 1 2 3 4 5 Press (Copy) to illuminate it in green. Place the original face up in the ADF, or face down on the scanner glass. Use the dial pad to enter the number of copies you want (up to 99). Press Duplex/N in 1. Press Set to select N in 1. Press or to select 2 in 1(P), 2 in 1(L), 4 in 1(P)or 4 in 1(L). Press Set.
■ (P) means Portrait and (L) means Landscape. ■ You can also combine the N in 1 and Duplex operations. (See Duplex (2 in 1) and Duplex (4 in 1) (For MFC-8640D, MFC-8840D and MFC-8840DN) on page 10-16.) ■ For 2 in 1(P), 2 in 1(L), 4 in 1 (P) or 4 in 1 (L), you can not use the Enlarge/Reduce setting. Poster You can make a poster size copy of a photograph. You must use the scanner glass. 1 2 3 Place the original face down on the scanner glass. Press Duplex/N in 1 and or to select Poster. Press Set.
Duplex (1 in 1) (For MFC-8640D, MFC-8840D and MFC-8840DN) Make a double-sided copy from a single-sided original 1 2 1 2 1 Press (Copy) to illuminate it in green. Place the original face up in the ADF, or face down the scanner glass. 2 3 4 5 6 7 Use the dial pad to enter the number of copies you want (up to 99). Press Duplex/N in 1 and or to select Duplex(1 in 1). Press Set. Press or to select Portrait2 or Landscape1. Press Set.
Make a double-sided copy from a double-sided original 1 1 1 Press 2 2 (Copy) to illuminate it in green. Place the original face up in the ADF. 2 3 4 5 6 7 Press Duplex/N in 1 and or to select Duplex(1 in 1). Press Set. Press or to select Portrait2 or Landscape1. Press Set. Press or to select Double Sided for the original. Press Set. Press Start. Make sure that you have put the original in the ADF as shown on the LCD and press Start.
Duplex (2 in 1) and Duplex (4 in 1) (For MFC-8640D, MFC-8840D and MFC-8840DN) 1 2 3 4 5 6 7 Press (Copy) to illuminate it in green. Place the original face up in the ADF, or face down on the scanner glass. Use the dial pad to enter the number of copies you want (up to 99). Press Duplex/N in 1 and or to select Duplex(2 in 1) or Duplex(4 in 1). Press Set. Press or to select Portrait1, Portrait2, Landscape1 or Landscape2. Press Set. Press Start to scan the original.
Changing the default copy settings You can adjust the copy settings that are shown in the chart. These settings will stay until you change them again. Submenu Menu Selections Options Factory Settings 1.Quality — Text Auto Photo Auto 2.Contrast — - + + + + + - + Quality 1 2 3 Press Menu, 3, 1. Press or to select Text, Photo or Auto. Press Set. Press Stop/Exit. 31.Quality ▲ Auto Text ▼ Photo Select ▲▼ & Set Contrast You can change the contrast to help an image look lighter or darker.
11 Important information Standard telephone and FCC Notices These notices are in effect on models sold and used only in the United States. When programming emergency numbers or making test calls to emergency numbers: ■ Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. ■ Perform these activities in the off-peak hours, such as early morning or late evening. This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA.
If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn’t practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.
WARNING This MFC has been certified to comply with FCC standards, which are applied to the USA only. A grounded plug should be plugged into a grounded AC outlet after checking the rating of the local power supply for the MFC to operate properly and safely.
■ Call the dealer or an experienced radio/TV technician for help. Important Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user’s authority to operate the equipment. Important – about the interface cable A shielded interface cable should be used to ensure compliance with the limits for a Class B digital device. Industry Canada Compliance Statement (Canada only) This Class B digital apparatus complies with Canadian ICES-003.
Since radiation emitted inside the equipment is completely confined within protective housings and external covers, the laser beam cannot escape from the MFC during any phase of user operation. FDA regulations U.S. Food and Drug Administration (FDA) has implemented regulations for laser products manufactured on and after August 2, 1976. Compliance is mandatory for products marketed in the United States.
Important safety instructions 1 2 3 4 5 6 7 8 9 10 11 12 Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Switch off before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water. Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product.
13 14 15 16 17 Wait until pages have exited the MFC before picking them up. Never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never spill liquid of any kind on the product. Do not attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and other risks and may void your warranty.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © Copyright 2004 Brother Industries, Ltd. All rights reserved. Windows, Microsoft and Windows NT are registered trademarks of Microsoft in the U.S. and other countries. Macintosh, QuickDraw, iMac and iBook are trademarks or registered trademarks of Apple Computer, Inc.
and routine 12 Troubleshooting maintenance Troubleshooting IMPORTANT For technical help, you must call the country where you bought the MFC. Calls must be made from within that country. Error messages As with any sophisticated office product, errors may occur. If this happens, your MFC identifies the problem and displays an error message. The most common error messages are shown below. You can correct most problems by yourself. If you need additional help, call the Brother fax back system (USA only).
ERROR MESSAGES ERROR MESSAGE CAUSE ACTION Check Paper Size When you see this error, the paper in the paper tray does not match the paper size you set in Menu, 1, 3. Load the appropriate size paper or change the default setting. (See Setting the Mode Timer on page 4-5.) Check Scan Lock The scanner lock is locked. Release the scanner lock lever, and then press Stop/Exit. Comm. Error Poor phone line quality caused communication error. Try the call again.
ERROR MESSAGES ERROR MESSAGE CAUSE ACTION Out Of Memory You can’t store data in the memory. (Fax sending in process) Press Stop and wait until the other operations in progress finish and then try again. —OR— Clear the data in the memory. (See Out of Memory message on page 10-5.) (Copy operation in process) Press Stop and wait until the other operations in process finish and then try again. —OR— Clear the data in the memory. (See Out of Memory message on page 10-5.) —OR— Add an optional memory.
ERROR MESSAGES ERROR MESSAGE CAUSE ACTION Paper Jam The paper is jammed in the MFC. See Paper jams on page 12-6 or Paper is jammed in the duplex tray (For MFC-8640D, MFC-8840D and MFC-8840DN) on page 12-11. Toner Empty Toner cartridge is not installed. —OR— Toner is used up and printing is not possible. Reinstall the toner cartridge. —OR— Replace the toner cartridge with a new one. (See Replacing the toner cartridge on page 12-28.
Original is jammed inside the ADF unit. 1 Take out any paper from the ADF that is not jammed. 2 Lift the document cover. 3 Pull the jammed original out to the right. 4 Close the document cover. 5 Press Stop/Exit. —OR— 1 Take the ADF support out of the ADF unit. 2 Pull the jammed original out to the right. 3 Press Stop/Exit.
Paper jams To clear paper jams, please follow the steps in this section. WARNING After you have just used the MFC, some parts inside the MFC are extremely hot. When you open the front cover or back output tray of the MFC, never touch the shaded parts shown in the following diagram. HOT! Front view HOT! Back view Clear the jammed paper as follows.
1 2 Pull the paper tray completely out of the MFC. Pull the jammed paper up and out of the MFC. 3 4 Press the cover release button and then open the front cover. Pull out the drum unit assembly. Pull the jammed paper up and out of the MFC. If you cannot remove the drum unit assembly easily at this time, do not use extra force. Instead, pull the edge of the jammed paper from the paper tray.
WARNING To prevent damage to the MFC caused by static electricity, do not touch the electrodes shown in the following diagram. 5 Open the back output tray. Pull the jammed paper out of the fuser unit. If the paper jam can be cleared, go to Step 7. If you have to pull the paper toward the back of the MFC, the fuser may get dirty with toner powder and it may scatter on the next printouts. Print a few copies of the test page until the scattering of toner stops.
WARNING After you have just used the MFC, some internal parts of the MFC are extremely HOT! Wait for the MFC to cool down before you touch the internal parts of the MFC. HOT! Back view 6 Open the jam clear cover (fuser cover). Pull the jammed paper out of the fuser unit. Jam Clear Cover (Fuser Cover) 7 Close the jam clear cover. Close the back output tray.
8 9 10 11 Push the lock lever down and take the toner cartridge out of the drum unit assembly. Take out the jammed paper if there is any inside the drum unit. Put the drum unit assembly back in the MFC. Put the paper tray in the MFC. Close the front cover.
Paper is jammed in the duplex tray (For MFC-8640D, MFC-8840D and MFC-8840DN) 1 Pull the duplex tray and paper tray out of the MFC. 2 Pull the jammed paper out of the MFC. 3 Put the duplex tray and paper tray back into the MFC.
■ The Jam Duplex message appears if you remove a sheet of paper from the Face Down Output Tray after only one side has printed. ■ If the Paper Adjustment Lever for Duplex Printing is not set correctly for the paper size, paper jams may occur and the printing will be out of position on the page. (See To use Automatic Duplexing for fax, copy and print operations (For MFC-8640D, MFC-8840D and MFC-8840DN) on page 2-10.
If you are having difficulty with your MFC If you think there is a problem with the way your faxes look, make a copy first. If the copy looks good, the problem is probably not your MFC. Check the chart below and follow the troubleshooting tips. DIFFICULTY SUGGESTIONS Printing or Receiving Faxes Condensed print and horizontal streaks or the top and bottom of sentences are cut off. If your copy looks good, you probably had a bad connection, with static or interference on the telephone line.
DIFFICULTY SUGGESTIONS Vertical black lines when sending. If the copy you made shows the same problem, your scanner is dirty. (See Cleaning the scanner on page 12-25.) Handling Incoming Calls MFC ‘Hears’ Voice as CNG Tone. If your MFC is set to Easy Receive ON, it is more sensitive to sounds. Your MFC may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with fax receiving tones. Deactivate the fax by pressing Stop/Exit.
DIFFICULTY SUGGESTIONS Printer Difficulties The MFC does not print. Check the following: • The MFC is plugged in and the power switch turned On. (See the Quick Setup Guide.) • The toner cartridge and drum unit are installed properly. (See Replacing the drum unit on page 12-34.) • The interface cable is securely connected between the MFC and computer. (See the Quick Setup Guide.) • Check to see if LCD is showing an error message. (See Error messages on page 12-1.
DIFFICULTY SUGGESTIONS Software Difficulties Cannot install software or print. Run the MFC-Pro Suite Repair and Install program on the CD-ROM. This program will repair and reinstall the software. Cannot perform ‘2 in 1 or 4 in 1’ printing. Check that the paper size setting in the application and in the printer driver are the same. Cannot print when using Adobe Illustrator. Try to reduce the print resolution.
DIFFICULTY SUGGESTIONS Print Quality Difficulties Printed pages are curled. Thin or thick paper below the standard can cause this problem. Make sure you select the Paper Type that suits the media type you use. (See Setting the Paper Type and Media Type in Software User’s Guide on the CD-ROM.) Printed pages are smeared. The Paper Type setting may be incorrect for the type of print media you are using—OR—The print media may be too thick or have a rough surface.
Improving the print quality This section provides information on the following topics: Examples of poor print quality Recommendation Check the printer’s environment. Conditions such as humidity, high temperatures, and so on may cause this print fault. (See Choosing a location on page ix.) If the whole page is too light, Toner Save mode may be on. Turn off Toner Save mode in the printer Properties tab of the driver. —OR— If your MFC is not connected to a computer, turn off Toner Save mode in the MFC itself.
Examples of poor print quality Recommendation If the problem is not solved after printing a few pages, the drum unit may have glue from label stock on the OPC drum surface. 3.7 in. (94 mm) 3.7 in. (94 mm) White Spots on black text and graphics at 3.7 in. (94 mm) intervals Clean the drum unit as follows: 1 Position the print sample in front of the drum unit, and find the exact position of the poor print. 94 mm (3.7 in.) 94 mm (3.7 in.) Black Spots at 3.7 in.
Examples of poor print quality ABCDEFGH abcdefghijk ABCD abcde 01234 Black toner marks across the page ABCDEFGH abcdefghijk ABCD abcde 01234 White lines across the page Recommendation The drum unit may be damaged. Put in a new drum unit. (See Replacing the drum unit on page 12-34.) Make sure that you use paper that meets our specifications. (See About paper on page 2-1.) If you use label sheets for laser printers, the glue from the sheets may sometimes stick to the OPC drum surface.
Examples of poor print quality B DEFGH abc efghijk A CD bcde 1 34 Wrinkles or creases Recommendation Make sure that paper is loaded properly. Check the paper type and quality. (See About paper on page 2-1.) Try printing using the straight-through output path. (See How to load paper on page 2-5.) Turn over the stack of paper in the tray or try rotating the paper 180° in the input tray. The drum unit is a consumable item and it is necessary to replace it periodically.
Packing and shipping the MFC Whenever you transport the MFC, use the packing materials that came with your machine. If you do not pack the MFC correctly, you may void your warranty. 1 Turn the MFC power switch off. 2 Unplug the MFC from the telephone wall jack. 3 Unplug the MFC from the AC outlet. Lock the Scanner Lock 4 Push the Scanner Lock Lever down to lock the scanner. This lever is located on the left of the scanner glass.
6 Remove the drum unit and toner cartridge assembly. Leave the toner cartridge installed in the drum unit. 7 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag. 8 Close the front cover. Fold down the face-down output tray flap. Remove the telephone line cord. Wrap the MFC in the plastic bag and place it in the original carton with the original packing material.
10 Pack the drum unit and toner cartridge assembly, telephone line cord, AC cord and printed materials in the original carton as shown below: If you are returning the MFC to Brother as part of the Exchange Service, pack only the MFC. Keep all separate parts to use with your ‘Exchange’ machine. 11 Close the carton and tape it shut.
Routine maintenance Cleaning the scanner Turn the MFC power switch off and lift the document cover. Clean the scanner glass and glass strip with dry cloth and the white film with isopropyl alcohol on a lint free cloth. White Film Glass strip Document Cover White film If the screen still displays a scanner error, call Brother Customer Service for assistance at 1-800-284-4329 (in USA) or 1-877-BROTHER (in Canada).
Cleaning the printer Caution ■ Do not use isopropyl alcohol to remove dirt from the control panel. It may crack the panel. ■ Do not use isopropyl alcohol to clean the laser scanner window. ■ Do not touch the scanner window with your finger. ■ The drum unit contains toner, so handle it carefully. If toner scatters and your hands or clothes get dirty, immediately wipe or wash it off with cold water. 1 Turn the MFC power switch off and open the front cover. 2 Remove the drum unit and toner cartridge assembly.
Cleaning the drum unit We recommend placing the drum unit and toner cartridge assembly on a cloth or large disposable paper to avoid spilling and scattering toner. 1 Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times. 2 Return the blue tab and snap it into the Home position (▼). Home Position(▼) Tab Corona Wire Caution If the blue tab is not at Home position (▼), printed pages may have vertical stripes.
Replacing the toner cartridge The MFC can print up to 6,700 pages using a high yield toner cartridge. When the toner cartridge is running low, the LCD shows Toner Low. The MFC is supplied with a standard toner cartridge that must be replaced after approximately 3,500 pages. Actual page count will vary depending on your average type of original (i.e., standard letter, detailed graphics). It is a good idea to keep a new toner cartridge ready for use when you see the Toner Low warning.
How to replace the toner cartridge WARNING Just after you use the MFC, some internal parts of the machine will be extremely HOT! So, never touch the shaded parts shown in the illustration. HOT! 1 Open the front cover and pull out the drum unit. Caution ■ Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner. ■ To prevent damage to the MFC from static electricity, do not touch the electrodes shown below.
2 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit. Lock Lever Caution Handle the toner cartridge carefully. If toner scatters on your hands or clothes, immediately wipe it off or wash it with cold water.
3 Unpack the new toner cartridge. Place the used toner cartridge into the aluminum bag and discard it according to local regulations. Caution ■ Wait to unpack the toner cartridge until immediately before you install it in the MFC. If a toner cartridge is left unpacked for a long period of time, the toner life is shortened. ■ Brother strongly recommends that you do not refill the toner cartridge provided with your MFC.
5 Remove the protective cover. 6 Insert the new toner cartridge in the drum unit until it clicks into place. If you put it in properly, the lock lever will lift automatically. Drum Unit Toner Cartridge 7 Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times. Return the blue tab to the Home position (▼) before reinstalling the drum unit and toner cartridge assembly.
8 Reinstall the drum unit and toner cartridge assembly and close the front cover.
Replacing the drum unit The MFC uses a drum unit to create print images on paper. If the LCD shows Change Drum Soon, the drum unit is near the end of its life and it is time to purchase a new one. Even if the LCD shows Change Drum Soon, you may be able to continue printing without having to replace the drum unit for a while. However, if there is a noticeable deterioration in the output print quality (even before Change Drum Soon appears), then the drum unit should be replaced.
Follow these steps to replace the drum unit: 1 Press the cover release button and then open the front cover. 2 Remove the old drum unit and toner cartridge assembly. Place it on a drop cloth or disposable paper to avoid scattering toner. Caution To prevent damage to the printer from static electricity, do not touch the electrodes shown below.
3 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit. (See Replacing the toner cartridge on page 12-28.) Lock Lever Discard the used drum unit according to local regulations, keeping it separate from domestic waste. Be sure to seal the drum unit tightly so toner powder does not spill out of the unit. If you have questions, call your local waste disposal office. 4 5 6 7 8 Wait to unpack the new drum unit until immediately before installing it.
Checking the drum life You can see the percentage of the drum’s life that remains available. 1 Press Menu, 2, 0, 2. 20.Miscellaneous 2.Drum Life 2 For five seconds, the LCD shows the available percentage of drum Remaining:100% life. Even if the remaining drum life is 0%, you may continue to use the drum unit until you have a print quality problem. Page Counter You can see number of total pages, copy pages, print pages and List/Fax (total fax print + total list print) pages that your MFC has printed.
13 Optional accessories Memory board The memory board is installed on the main controller board inside the MFC. When you add the optional memory board, it increases the performance for both copier and printer operations.
Installing the optional memory board WARNING ■ DO NOT touch the surface of the main board within 15 minutes after turning off the power. ■ Before installing the optional memory board, make sure there are no faxes in the memory. 1 Disconnect the telephone line cord, turn the MFC power switch off, unplug the MFC power cord from the AC outlet, and then disconnect the interface cable. WARNING Turn the MFC power switch off, before installing (or removing) the memory board. 2 Remove the side cover.
WARNING DIMM boards can be damaged by even a small amount of static electricity. Do not touch the memory chips or the board surface. Wear an antistatic wrist strap when you install or remove the board. If you do not have an antistatic wrist strap, frequently touch the bare metal on the printer. 4 Hold the DIMM with your fingers on the side edges and your thumb on the back edge. Line up the notches on the DIMM with the DIMM slot.
Network (LAN) board When you add the optional Network (LAN) Board (NC-9100h), you can connect your MFC into the network to use the Internet FAX, Network Scanner, Network Printer and Network Management operations. WARNING DO NOT touch the surface of the main board within 15 minutes after turning off the power. For more details about how to configure the Network board, please see the NC-9100h Network User's Guide on the CD-ROM supplied with the MFC.
Before starting installation Be careful when handling the NC-9100h. There are many delicate electronic components that are susceptible to damage from static electricity. To avoid such damage, use the following precautions when handling the board. ■ Leave the NC-9100h in its anti-static bag until you are ready to install it. ■ Make sure that you are adequately grounded before touching the NC-9100h. Use an anti-static wrist strap and a grounding mat if possible.
WARNING Turn the MFC power switch off, before installing (or removing) the NC-9100h board. 2 Remove the side cover. Loosen the two screws, and then remove the metal shield plate. 3 Loosen the two screws, and then remove the metal cover plate.
4 Plug the NC-9100h into connector P1 located on the main board as shown in the illustration (press firmly) and secure the NC-9100h with the two screws. 5 Put the metal shield plate back on and secure it with the two screws. Put the side cover back on. Reconnect the telephone line cord. Reconnect any additional interface cables that you removed. Reconnect the power cable and then turn on the MFC power switch. Press the Test switch and print a network configuration page. (See TEST SWITCH on page 13-9.
Step 2: Connecting the NC-9100h to an Unshielded Twisted Pair 10BASE-T or 100BASE-TX Ethernet Network To connect the NC-9100h to a 10BASE-T or 100BASE-TX Network, you must have an Unshielded Twist Pair Cable. One side of the cable must be connected to a free port on your Ethernet hub and the other side must be connected to the 10BASE-T or 100BASE-TX connector (an RJ45 Connector) of the NC-9100h. Verifying successful hardware Installation: Plug in the AC power cord.
Active LED is yellow: The Active LED will blink if the print server is receiving or transmitting data. If there is a valid connection to the network, the LED will blink orange or green. TEST SWITCH Short push: Prints the network configuration page. Long push (more than 5 seconds): Reset the network configuration back to the factory default settings. Test Switch LED Ethernet RJ-45 LED To set up the MFC on the Network, see the NC-9100h Network User’s Guide on the CD-ROM.
G Glossary ADF (Automatic Document Feeder) The original can be placed in the ADF and scanned one page at a time automatically. Auto Dial List A listing of names and numbers stored in One-Touch and Speed-Dial memory, in numerical order. Automatic fax transmission Sending a fax without picking up the handset of an external phone (or pressing Hook). Automatic Redial A feature that enables your MFC to redial the last fax number if the fax did not go through because the line was busy.
Coding Method Method of coding the information contained in the original. All fax machines must use a minimum standard of Modified Huffman (MH). Your MFC is capable of greater compression methods, Modified Read (MR), Modified Modified Read (MMR) and JBIG, if the receiving machine has the same capability. Compatibility Group The ability of one fax unit to communicate with another. Compatibility is assured between ITU-T Groups.
External phone A TAD (telephone answering device) or telephone that is plugged into the EXT jack of your MFC. F/T Ring Time The length of time that the Brother MFC rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered. Fax Activity Report Lists information about the last 200 incoming and outgoing faxes. TX means Transmit. RX means Receive. Fax Forwarding Sends a fax received into the memory to another preprogrammed fax number.
Manual fax When you lift the handset of your external telephone or press Hook so you can hear the receiving fax machine answer before you press Start to begin transmission. Menu mode Programming mode for changing your MFC’s settings. MFL-Pro Suite Turns your MFC into a printer and a scanner and enables PC faxing using the MFC. OCR (optical character recognition) The bundled ScanSoft® OmniPage® software application converts an image of text to text you can edit.
Remote Access Code Your own four-digit code that allows you to call and access your MFC from a remote location. Resolution The number of vertical and horizontal lines per inch. See: Standard, Fine, Super Fine and Photo. Ring Delay The number of rings before the MFC answers in FAX mode. Ring Volume Volume setting for the MFC’s ring. Scanning The process of sending an electronic image of a paper document into your computer.
Transmission The process of sending faxes over the phone lines from your MFC to the receiving fax machine. Transmission Verification Report A listing for each transmission, that shows its date, time and number. True Type fonts The fonts that are used in the Windows® operating systems. If you install the Brother True Type fonts, more types of fonts will be available for Windows® applications. User Settings A printed report that shows the current settings of your MFC.
S Specifications Product description The MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN are 5 in 1 Multi-Function Centers: Printer, Copier, Color Scanner, Fax, and PC-FAX (via your PC). The MFC-8640D and MFC-8840D include Duplex Printing. The MFC-8840DN includes Duplex Printing and Network capability.
General (continued) Temperature Humidity Operating: Storage: Operating: Storage: 50 - 90.5°F (10 - 32.
Fax Compatibility ITU-T Group 3 Coding System MH/MR/MMR/JBIG Modem Speed 33600-2400 bps Automatic Fallback Original Size ADF Width: ADF Height: Scanner Width: Scanner Height: Scanning Width 8.2 inches (208 mm) Printing Width 8.2 inches (208 mm) Gray Scale 64 levels Polling Types Standard, Sequential Contrast Control Automatic/Light/Dark (manual setting) Resolution • Horizontal 203 dot/inch (8 dot/mm) • Vertical • Standard 98 line/inch (3.85 line/mm) • Fine, Photo 196 line/inch (7.
Scanner Color/Monochrome Color/Monochrome TWAIN Compliant Yes (Windows® 98/98SE/Me/2000 Professional and Windows NT® Workstation Version 4.0) Mac OS® 8.6 - 9.2/Mac OS® X 10.2.1 or greater WIA Compliant Yes (Windows® XP) Resolution Up to 9,600 × 9,600 dpi (interpolated)* Up to 600 × 2,400 dpi (optical) * Maximum 1200 x 1200 dpi scanning with Windows® XP (resolution up to 9600 x 9600 dpi can be selected by using the Brother scanner utility) Document Size ADF Width: 5.8" to 8.
Printer Emulation PCL6 (Brother Printing System for Windows® emulation mode of HP LaserJet) and BR-Script (PostScript®) Level 3 Printer Driver Windows® 98/98SE/Me/2000 Professional/XP and Windows NT® Workstation Version 4.0 driver supporting Brother Native Compression mode and bi-directional capability Apple® Macintosh® QuickDraw® Driver and PostScript (PPD) for Mac OS® 8.6 - 9.2/ Mac OS® X 10.1/10.2.1 or greater Resolution HQ1200 (Max.
Computer requirements Minimum System Requirements Computer Platform & Operating System Version Windows® *1 Operating System 98, 98SE Me NT® Workstation 4.0 Processor Minimum Speed Minimum RAM Recommended RAM Pentium II or equivalent 32 MB 64 MB 64 MB 128 MB Available Hard Disk Space for Drivers for Applications*2 90 MB 130 MB 2000 Professional XP Apple® Macintosh ® Operating System Mac OS® 8.6 - 9.2 (Printing, Scanning and PC-FAX Send Only) Mac OS® X 10.1/10.2.
Consumable items Toner Cartridge Life Expectancy TN-540: Standard Toner Cartridge - Up to 3,500* pages TN-570: High Yield Toner Cartridge - Up to 6,700* pages * (when printing letter size or A4 paper at 5% print coverage) Toner life expectancy will vary depending upon the type of average print job.
Network (LAN) board (NC-9100h) MFC-8440 (Option) MFC-8640D (Option) MFC-8840D (Option) MFC-8840DN (Standard) When you add the optional Network (LAN) Board (NC-9100h), you can connect your MFC into the network to use the Internet FAX, Network Scanner, Network Printer and Network Management software operations for small workgroups. SMTP/POP3 E-mail Services are required for Internet Fax. Support for: Windows® 98/Me/NT® 4.0/2000/XP Novell NetWare 3.X, 4.X, 5.X Mac OS® 8.6 - 9.2, X 10.1/10.2.
Optional External Wireless Print/Scan Server (NC-2200w) NC-2200w External Wireless Print/Scan Server (Optional) Connecting the optional External Wireless Print/Scan Server (NC-2200w) to your MFC will allow you to print and scan over a wireless network. Network types IEEE802.11b wireless LAN Support for Windows® 98/98SE/Me/2000/XP and Windows NT® Mac OS® X 10.2.
Index A access codes, storing and dialing ................................ 7-7 accessories and supplies ........ii ADF (Automatic Document Feeder) ............................. 6-1 ADF cover ......................... 12-4 automatic fax receive ........................ 5-1 fax redial ........................... 6-8 transmission ..................... 6-5 B Broadcasting ..................... 6-16 setting up Groups for ........7-4 Brother accessories and supplies .....ii Brother numbers ..................
Credit Card Numbers ......... 7-7 custom telephone features ......................................... 1-22 D Date and Time .................... 4-1 Delayed Batch Transmission ......................................... 6-20 Delayed Fax ..................... 6-19 dialing a pause ............................ 7-8 access codes and credit card numbers ......................... 7-7 automatic fax redial ......... 6-8 from an external phone .... 7-6 Groups ........................... 6-16 Search ....................
sending at end of conversation ...................................... 6-5 automatic transmission ...................................... 6-5 canceling from memory .................................... 6-11 contrast ..........................6-6 delayed ........................6-19 from ADF ....................... 6-1 from memory (dual access) ...................................... 6-8 from scanner glass ........6-3 legal size from scanner glass ...................................... 6-4 manual transmission ..
O R One Touch numbers storing .............................. 7-1 OUT OF AREA ................. 5-14 Receive mode External TAD .................... 5-1 Fax Only ........................... 5-1 Fax/Tel ............................. 5-1 Manual ............................. 5-1 Redial/Pause ...................... 6-8 reducing copies ............................. 10-7 long faxes ......................... 5-5 Remote Retrieval ................ 8-5 access code .............. 8-4, 8-5 changing settings ..........
T W TAD (Telephone Answering Device), external .........................1-16, 1-21, 5-1 connecting ...................... 1-15 Receive Mode .................. 5-1 Temporary Copy Settings ......................................... 10-6 text, entering ....................... 4-3 Special Characters ........... 4-4 Tone signals on Pulse line ........................................... 7-8 toner cartridge replacing ............12-28, 12-29 tray use, setting copy ................................ 4-11 fax .......
Press 9 0. EXIT REMOTE OPERATION Press 9 8 then for External TAD, press 1. Fax/Tel, press 2. Fax Only, press 3. CHANGE RECEIVE MODE 1 long beep — Fax messages 3 short beeps — No messages Press 9 7 1 CHECK RECEIVING STATUS 4 Using Remote Access Code 1 Dial your fax number from a telephone or fax machine using touch tone. 2 When your MFC answers, immediately enter your Remote Access Code (3 digits followed by ).
Changing Remote Access Code When you are at the machine: The cannot be changed. 1 Press Menu, 2, 5, 3. 2 Enter a three-digit number from 000 to 999. 3 Press Set. 4 Press Stop . Remote Commands CHANGE PAGING/FAX FORWARDING SETTING Press 9 5. then to Turn feature Off, press 1. Select Fax Forwarding, press 2. Select Paging, press 3. 2 Program Fax Forwarding Number, press 4. Enter the new fax number where you want your fax messages forwarded followed by . Turn Fax Storage On, press 6.
EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
® Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only.
