SOFTWARE USER’S GUIDE MFC-8460N MFC-8860DN MFC-8870DW DCP-8060 DCP-8065DN Version A
Table of Contents Section I Windows® 1 Printing Using the Brother printer driver..................................................................................................................2 Printing a document...................................................................................................................................3 Duplex (two-sided) printing ........................................................................................................................
2 Scanning Scanning a document using the TWAIN driver........................................................................................34 TWAIN compliant...............................................................................................................................34 Accessing the scanner ......................................................................................................................35 Scanning a document into the PC ...............................................
Network Scanning (For models with built-in network support) Before using Network Scanning ..............................................................................................................76 Network license .................................................................................................................................76 Configuring Network Scanning ..........................................................................................................
Section II Apple® Macintosh® 7 Printing and Faxing Setting up your USB-equipped Apple® Macintosh® ..............................................................................109 Printer operation key .............................................................................................................................110 Job Cancel.......................................................................................................................................110 Secure Key ....................
9 ControlCenter2 (For Mac OS® 10.2.4. or greater) Using ControlCenter2 ............................................................................................................................144 Turning the AutoLoad feature off.....................................................................................................145 SCAN...............................................................................................................................................145 CUSTOM SCAN ............
Section I ® Windows Printing Scanning ControlCenter2 Network Scanning (For models with built-in network support) I 2 34 56 76 Remote Setup (Not available for DCP models) 88 Brother PC-FAX Software (Not available for DCP models) 90
1 Printing 1 Using the Brother printer driver 1 A printer driver is software that translates data from the format used by a PC into the format needed by a particular printer, using a printer command language or page description language. The printer drivers are on the CD-ROM we have supplied. Install the drivers by following Quick Setup Guide. The latest printer driver can also be downloaded from the Brother Solutions Center at: http://solutions.brother.
1. Printing Printing a document 1 When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. Your machine can print on many different types of paper and envelopes. (See the User’s Guide for information about the Paper Tray and Recommended paper.) a From your application, choose the Print command.
1. Printing Duplex (two-sided) printing 1 The supplied printer driver supports duplex printing. Guidelines for printing on both sides of the paper 1 If the paper is thin, it may wrinkle. If paper is curled, straighten it and then put it back in the paper tray or the MP tray. If the paper is not feeding properly, it may be curled. Remove the paper and straighten it. Manual duplex (two-sided) printing 1 The machine prints all the even-numbered pages on one side of the paper first.
1. Printing Automatic duplex (two-sided) printing (For models that support automatic duplex printing) 1 Note • Use A4, Letter or Legal size paper when you use the automatic duplex printing function. • Make sure that the back cover is closed. • Make sure that the duplex tray is installed correctly in the printer. • If paper is curled, straighten it and then put it back in the paper tray. • You should use regular paper. Do not use bond paper or thin paper. a b Put paper in the paper tray or MP tray.
1. Printing Printer operation key 1 Job Cancel 1 To cancel the current print job, press Job Cancel. If the status LED turns Yellow, you can clear the data that is left in the printer memory by pressing Job Cancel. Secure Key 1 Secured data is password protected. Only those people that know the password will be able to print the secured data. The machine will not print secure data until the password is entered. After the document is printed, the data will be cleared from the memory.
1. Printing Printer Emulation Support 1 Your machine will receive print commands in a printer job language or emulation. Different operating systems and applications will send the print commands in different languages. Your machine can receive print commands in a variety of emulations and has an automatic emulation selection feature. When the machine receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto(Epson).
1. Printing Setting the Emulation mode 1 a Press Menu, 4, 1. (For DCP models press Menu, 3, 1.) b Pressa or b to choose Auto (EPSON), Auto (IBM), HP LaserJet, BR-Script 3, Epson FX-850 or IBM Proprinter. Press OK. c Press Stop/Exit. Note We recommend that you set the emulation setting with your application software or network server. If the setting does not work properly, choose the required emulation mode manually using the control panel buttons of the machine.
1. Printing Status Monitor 1 The Status Monitor utility is a configurable software tool that allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty or paper jam. Turning on the status monitor a 1 Click Brother MFC-XXXX (or DCP-XXXX) Printer* located in the Start/All Programs/Brother/ MFL-Pro Suite MFC-XXXX (or DCP-XXXX)/Status Monitor on your PC. The Status Monitor window will appear.
1. Printing Monitoring the machine’s status 1 The Status Monitor icon will change color depending on the machine’s status. A green icon indicates the normal stand-by condition. A yellow icon indicates a warning. A red icon indicates a printing error has occurred. Note • You can check the device status at anytime by double-clicking the icon in the tasktray or selecting the Status Monitor located in the Start/All Programs/Brother/MFL-Pro Suite MFC-XXXX (or DCP-XXXX) on your PC.
1. Printing Printer driver settings (For Windows®) 1 Note For Macintosh® users, see Using the Brother Laser driver for Macintosh® (Mac OS® X) on page 114 or Using the Brother Laser driver for Macintosh® (Mac OS® 9.1 to 9.2) on page 117.
1. Printing How to access the printer driver settings (For Windows®) a b 1 Choose Print from the File menu in your application software. Choose Brother MFC-XXXX (or DCP-XXXX) Printer* and click Properties or Preferences. (Document Defaults for Windows NT® 4.0) The Printer dialog box will appear. *(Where XXXX is your model name and if you are connected by USB then USB will be in the printer driver name.
1. Printing Features in the Windows® printer driver 1 Basic tab 1 1 2 3 4 a b c d Choose the Paper Size, Multiple Page, Orientation, Copies and Media Type. Choose the Duplex / Booklet setting. Choose the Paper Source (First Page and Other Pages). Click the OK button to apply your selected settings. To return to the Default settings, click the Default and then OK. Paper Size 1 From the drop-down box choose the Paper Size you are using.
1. Printing Page Order 1 When N in 1 option is selected, the page order can be selected from the drop-down list. Border Line 1 When printing multiple pages on one sheet with the Multiple Page feature you can choose to have a solid border, dash border or no border around each page on the sheet. Orientation 1 Orientation selects the position of how your document will be printed (Portrait or Landscape). Copies 1 The copies selection sets the number of copies that will be printed.
1. Printing Media Type 1 You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies Envelopes Env. Thick Env. Thin Recycled Paper Note • When using ordinary plain paper (19 to 25 lb) choose Plain Paper. When using heavier weight paper, envelopes or rough paper choose Thick Paper or Thicker Paper.
1. Printing Advanced tab 1 Change the tab settings by selecting one of the following icons: 1 2 3 4 5 1 Print Quality 2 Duplex 3 Watermark 4 Page Setting 5 Device Options Note To return to the default settings, click the Default button.
1. Printing Print Quality 1 Resolution 1 You can change the resolution as follows: 1200 dpi HQ1200 600 dpi 300 dpi Note If you use the high quality 1200 dpi setting, the print speed will be slower. Toner Save Mode 1 You can conserve toner using this feature. When you set Toner Save Mode to On, print appears lighter. The default setting is Off. Note We do not recommend Toner Save Mode for printing Photo or Greyscale images. Print Setting 1 You can manually change the Print settings.
1. Printing Duplex (two-sided) (For MFC-8860DN, MFC-8870DW and DCP-8065DN) 1 Check Duplex if you want to use the Duplex (two-sided) printing feature. Use Duplex Unit 1 Check the Duplex box and then choose Use Duplex Unit. In this mode the machine prints on both sides of the paper automatically. Manual Duplex 1 Check the Duplex box and choose Manual Duplex. In this mode, the machine prints all the even numbered pages first.
1. Printing Duplex Type 1 You can choose Duplex Type. There are six types of duplex directions available for each orientation. Flip on Left Edge Flip on Right Edge Flip on Top Edge Flip on Bottom Edge Flip on Top Edge (No Reverse) Flip on Bottom Edge (No Reverse) Binding Offset Check the Binding Offset option, you can specify the offset value of the binding side in inches (0 - 8 inches) or millimetres (0 - 203.2 mm). Duplex (For MFC-8460N and DCP-8060) 1 Manual Duplex 1 Check Manual Duplex.
1. Printing Duplex Type 1 There are six types of duplex directions available for each orientation. Flip on Left Edge Flip on Right Edge Flip on Top Edge Flip on Bottom Edge Flip on Top Edge (No Reverse) Flip on Bottom Edge (No Reverse) Binding Offset Check the Binding Offset option, you can specify the offset value of the binding side in inches or millimeters (0 - 8 inches) [0 - 203.2 mm].
1. Printing Watermark 1 You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have created. Check Use Watermark, and then choose the watermark you want to use. Transparent 1 Check Transparent to print the watermarked image in the background of your document. If this feature is not checked then the watermark will be printed on top of your document. In Outline Text (Windows® 2000/XP/Windows NT® 4.
1. Printing Watermark Setting 1 You can change the watermark’s size and position on the page by selecting the watermark, and clicking the Edit button. If you want to add a new watermark, click the New button, and then choose Text or Bitmap in the Watermark Style. Title You can choose the CONFIDENTIAL, COPY or DRAFT as the standard title or enter a title you like in the field. Watermark Text Enter your Watermark Text into the Text box, and then choose the Font, Size, Darkness and Style.
1. Printing Page Setting 1 Scaling 1 You can change the print size of your document with the Scaling feature. Check Off if you want to print the document as it appears on your screen. Check Fit to Paper Size if your document has an unusual size, or if you have only the standard size paper. Check Free if you want to change the size. You can also use the Mirror Print or Reverse Print feature for your page setting.
1. Printing Device Options 1 You can set the following Printer Function modes in this tab: Secure Print Quick Print Setup Status Monitor Macro Administrator (For Windows® 98/98SE/Me users only) Insert Command/File (For Windows® 98/98SE/Me users only) Print Date & Time Density adjustment Error Message Printout Note The Device Options list may differ depending on the model.
1. Printing Secure Print 1 Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them. To send a secured document: a b c Select Secure Print from Printer Function and check Secure Print. Enter your password, user name and job name and click OK.
1. Printing Status Monitor 1 This reports the machine status (any error that may happen with the machine) when printing. The default setting for the Status Monitor is off. If you would like to turn the Status Monitor on, go to the Advanced tab, choose Device Options and then choose Status Monitor. Macro 1 You can save a page of a document as a macro to the printer memory. Also, you can execute the saved macro - in other words, you can use the saved macro as an overlay on any document.
1. Printing Print Date & Time 1 When enabled the Print Date & Time feature, it will print the date and time on your document from your computer’s system clock. Click the Setting button to change the Date, Time, Position and Font. To include a background with the Date and Time, choose Opaque. When Opaque is selected, you can set the darkness of the Date and Time background by changing the percentage. Note The Date and Time in the selection box shows the format that will be printed.
1. Printing Error Message Printout 1 You can choose whether the printer reports problems by printing an error page. If you select either Print Default of On the machine will print an error page. Select Off if you do not want the machine to print an error page. Error message Memory Full Action Cancel the print job if you want to delete the remaining data in the printer memory. Reduce the complexity of your document or cut the print resolution. Add more memory. See Options in the User’s Guide.
1. Printing Support tab 1 The Support tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, Driver Updates and Tips for using your machine.
1. Printing Accessories tab 1 To access the Accessories tab, click the Start button and Printers and Faxes. (For Windows® 98/98SE/Me/2000 Professional and Windows NT® 4.0 users, click the Start button, Settings, and Printers.) Right-Click your printer icon and click Properties. Available Options In order to use the optional 2nd paper tray, you must install the option in the driver. Highlight the model number from the Available Options list and click Add.
1. Printing Features in BR-Script3 (Post Script® 3™ language emulation) Printer compatible driver 1 The BR-Script3 (PostScript® 3™ language emulation) printer driver supports Windows® 98/98SE/Me/2000 Professional/XP and Windows NT 4.0. To install the PS driver If you have already installed the following the instruction in the Quick Setup Guide, insert the CD-ROM into the CD-ROM drive on your PC and click Install MFL-Pro Suite again and follow the on-screen instructions.
1. Printing Layout tab 1 If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Layout tab by clicking Printing Preferences... in the General tab of the Brother MFC-XXXX (or DCP-XXXX) BR-Script3 Properties screen. The Layout tab enables you to change various layout settings such as Orientation, Print on Both Sides, Page Order and Pages Per Sheet. Paper/Quality tab 1 If you are using Windows NT® 4.
1. Printing Advanced Options 1 If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Brother XXXX MFC BRScript3 Advanced Options tab by clicking the Advanced... button in the Layout tab or the Paper/Quality tab. Choose the Paper Size and Copy Count. Choose the Print Quality, Scaling and True Type Font setting.
2 Scanning 2 The scanning operations and drivers will be different depending on your operating system. The machine uses a TWAIN compliant driver for scanning documents from your applications. For Windows® XP Two scanner drivers are installed. A TWAIN compliant scanner driver (See TWAIN compliant on page 34) and a Windows® Imaging Acquisition (WIA) driver (See Scanning a document using the WIA driver (For Windows® XP only) on page 43).
2. Scanning Accessing the scanner a 2 Open the software application (ScanSoft ® PaperPort® SE) to scan a document. Note The instructions for scanning in this Guide are for when you use ScanSoft® PaperPort® SE. If you are scanning into another software application, the steps may vary. b Click File, then Scan. Or click the Scan button. The Scan panel appears in the left side of the screen. c Choose the scanner you are using from the Scanner drop-down list.
2. Scanning Scanning a document into the PC 2 You can scan a whole page, or scan a portion of the page after pre-scanning the document. Scanning a whole page a b 2 Put the document face up in the ADF, or face down on the scanner glass. Adjust the following settings, if needed, in the Scanner Setup dialog box: Scan (Image Type) (1) Resolution (2) Scan Type (3) Brightness (4) Contrast (5) Document Size (6) 1 2 3 4 5 6 c Click Start.
2. Scanning Scanning a duplex document (For models that support duplex scanning) a b 2 Put the document face up in the ADF. Check Duplex (Two-sided) Scanning and choose Long-edge binding or Short-edge binding (1). 1 c Adjust the following settings, if needed, in the Scanner Setup dialog box: Scan (Image Type) Resolution Scan Type Brightness Contrast Document Size d Click Start. Note • You can not adjust the scanning area. • You can not use legal size paper for duplex scanning.
2. Scanning Pre-Scanning to crop a portion you want to scan 2 The PreScan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the image. a Put the document face up in the ADF, or face down on the scanner glass. 1 1 Scanning area b Choose the settings for Scan (Image Type), Resolution, Scan Type, Brightness, Contrast and Document Size, as needed. c Click PreScan.
2. Scanning Note You can enlarge the image using the icon, and then use the icon to restore the image to its original size. e Load your document again. Note Skip this step if you loaded the document on the scanner glass in a. f Click Start. This time only the chosen area of the document appears in the PaperPort® SE window (or your application window). g In the PaperPort ® SE window, use the options available to refine the image.
2. Scanning Settings in the Scanner Setup dialog box 2 Image Type 2 Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are listed in the table below: Image Type Resolution Scan Type Photo Use for scanning photo images. 300 × 300 dpi 24-bit colour Web Use for attaching the scanned image to web pages. 100 × 100 dpi 24-bit colour Text Use for scanning text documents.
2. Scanning 256 Colour Uses up to 256 colours to scan the image. 24 bit Colour Uses up to 16.8 million colours to scan the image. Although using 24 bit Colour creates an image with the most accurate colours, the image file will be about three times larger than a file created with 256 Colour. It requires the most memory and has the longest transfer time. 24-bit Colour (Fast) Select for colour documents that contain photographic images or graphics.
2. Scanning When scanning photographs or other images for use in a word processor or other graphics application, try different settings for the contrast and resolution to see which setting best suits your needs. Photo 4 × 6 in Index Card 5 × 8 in Photo L 89 × 127 mm Photo 2L 127 × 178 mm Postcard 1 100 × 148 mm Postcard 2 148 × 200 mm Custom (User adjustable from 0.35 × 0.35 in to 8.5 × 14 in or 8.9 × 8.9 mm to 215.9 × 355.
2. Scanning Scanning a document using the WIA driver (For Windows® XP only) 2 WIA compliant 2 For Windows® XP you can choose Windows® Image Acquisition (WIA) for scanning images from the machine. You can scan images directly into the PaperPort® SE viewer that Brother included with your machine or you can scan images directly into any other application that supports WIA or TWAIN scanning. Note Duplex Scan is not supported in the WIA driver.
2. Scanning Scanning a document into the PC 2 There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass. If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the scanner glass (Flatbed). (See Pre-Scanning to crop a portion you want to scan on page 38.) Scanning a document using the ADF a 2 Put the document face up in the ADF.
2. Scanning c d e Choose the picture type (2). Choose the Paper size from the drop-down list (4). If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture type from Advanced Properties. Click OK after you choose a setting. Note The scanner resolution can be set as high as 1200 dpi. For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 47.
2. Scanning Pre-Scanning to crop a portion you want to scan using the scanner glass 2 The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. a b Put the document face down on the scanner glass. Choose Flatbed in the Paper source drop-down list (1).
2. Scanning f If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture type from Advanced Properties. Click OK after you choose a setting. g Click the Scan button in the Scan dialog box. The machine starts scanning the document. This time only the chosen area of the document appears in the PaperPort® SE window (or your application window).
2. Scanning Using the Scan key (For USB or Parallel cable users) 2 Note If you use the Scan key when connected on a network, see Using the Scan key (For models that support duplex scanning) on page 79. You can use (Scan) on the control panel to scan documents into your word processing, graphics or E-mail applications or a folder on your PC. The advantage of using mouse clicks needed to scan from your PC.
2. Scanning Note • Duplex scan is supported by the MFC-8860DN, MFC-8870DW and DCP-8065DN only. • Duplex scan is available from the ADF only. • Duplex scan is not available for legal size paper. Scan to E-mail 2 You can scan either a black and white or colour document into your E-mail application as a file attachment. You can change the scan configuration. (See E-mail on page 63.) a b c Put the document face up in the ADF, or face down on the scanner glass.
2. Scanning Scan to Image 2 You can scan a colour picture into your graphics application for viewing and editing. You can change the scan configuration. (See Image (example: Microsoft Paint) on page 60.) a b c Put the document face up in the ADF, or face down on the scanner glass. d Press a or b to choose 2sided (L)edge, 2sided (S)edge or 1sided. Press OK. Press (Scan). Press a or b to choose Scan to Image. Press OK. If your machine is a MFC-8460N or DCP-8060, go to Step e.
2. Scanning Scan to File 2 You can scan a black and white or a colour document into your PC and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of ControlCenter2. (See File on page 64.) a b c Put the document face up in the ADF, or face down on the scanner glass. d Press a or b to choose 2sided (L)edge, 2sided (S)edge or 1sided. Press OK. Press (Scan). Press a or b to choose Scan to File.
2. Scanning Using ScanSoft® PaperPort® SE with OCR 2 ScanSoft® PaperPort® SE for Brother is a document management application. You can use PaperPort® SE to view scanned documents. PaperPort® SE has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to mix or ‘stack’ documents of different formats for printing, faxing or filing. You can access ScanSoft® PaperPort® SE through the ScanSoft® PaperPort® SE program group.
2. Scanning Viewing items 2 ScanSoft® PaperPort® SE gives several ways to view items: Desktop View displays a thumbnail (a small graphic that shows each item in a desktop or folder). Items in the chosen folder appear on the PaperPort® SE Desktop. You can see PaperPort® SE items (MAX files) and non-PaperPort® SE items (files created using other applications).
2. Scanning Organizing your items in folders 2 PaperPort® SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you choose to view in Desktop View. An item can be a PaperPort® SE item or a nonPaperPort® SE item: Folders are arranged in a ‘tree’ structure in the Folder View. You use this section to choose folders and view their items in Desktop View. You can simply drag and drop an item onto a folder.
2. Scanning You can import items from other applications 2 As well as scanning items, you can bring items into PaperPort® SE in a variety of ways and convert them to PaperPort® SE (MAX) files in several different ways: Print to the Desktop View from another application, such as Microsoft® Excel. Import files saved in other file formats, such as Windows® Bitmap (BMP) or Tagged Image File Format (TIFF).
3 ControlCenter2 3 Note • The features available to you in ControlCenter2 may vary depending on the model number of your machine. • Duplex scan is supported by the MFC-8860DN, MFC-8870DW and DCP-8065DN only. Using ControlCenter2 3 ControlCenter2 is a software utility that allows you to quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manually launch specific applications.
3. ControlCenter2 Turning the AutoLoad feature off 3 Once you start ControlCenter2 from the Start menu, the icon will appear on the task bar. You can open ControlCenter2 window by double-clicking the icon. If you do not want ControlCenter2 to run automatically each time you start your PC; a Right-click the ControlCenter2 icon in the tasktray , and choose Preferences. The ControlCenter2 preference window appears. b c Uncheck Start ControlCenter on computer startup. Click OK to close the window.
3. ControlCenter2 SCAN 3 There are four scan buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Image (Default: Microsoft Paint) Allows you to scan a page directly into any graphic viewer/editor application. You can choose the destination application, such as MS Paint, Corel PhotoPaint, Adobe PhotoShop, or any kind of image editing application on your PC.
3. ControlCenter2 PC-FAX (Not available for DCP models) 3 These buttons are for sending or receiving faxes using the Brother PC-FAX application. Send Allows you to scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 90.) Receive By clicking this button, the PC-FAX receiving software is activated and starts receiving fax data from your Brother machine.
3. ControlCenter2 SCAN 3 There are four buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Note You can configure your machine’s Scan key for each ControlCenter2 button in the Device Button tab. Image (example: Microsoft Paint) 3 The Scan to Image feature allows you to scan an image directly into your graphics application for image editing. To change the default settings, right-click the Image button and click Configuration.
3. ControlCenter2 Change the other settings, if needed. To change the destination application, choose the proper application from the Target Application drop-down list. You can add an application to the list by clicking the Add button. Enter the Application Name (up to 30 characters) and the Application Location. You can also find the application location by clicking the icon. Choose the File Type from the drop-down list. You can delete an application that you have added.
3. ControlCenter2 OCR (word processing application) 3 Scan to OCR converts the graphic page image data into text which can be edited by any word processing application. You can change the default word processing application. To configure Scan to OCR, right-click the button and click the Software Button tab. To change the word processing application, choose the destination word processing application from the Target Application drop-down list.
3. ControlCenter2 E-mail 3 The Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click the button and click the Software Button tab. To change the E-mail application, choose your preferred E-mail application from the E-mail Application drop-down list. You can add an application to the list by clicking the Add button.
3. ControlCenter2 Supported file types 3 You can choose from the following list of file types for attachments or for saving to a folder. Choose from the drop-down list the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF - Uncompressed (*.tif) TIFF - Compressed (*.tif) TIFF Multi-Page - Uncompressed (*.tif) TIFF Multi-Page - Compressed (*.tif) Portable Network Graphics (*.png) PDF (*.
3. ControlCenter2 CUSTOM SCAN 3 There are four buttons which you can configure to fit your scanning needs. To configure a button, right-click the button to see the configuration window. There are four scan functions: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Scan to Image Allows you to scan a page directly into any image viewer/editor software. You can choose any image editor application on your PC as a destination. Scan to OCR Converts scanned documents into editable text files.
3. ControlCenter2 Customizing a user-defined button 3 To customize a button, right-click the button to open the configuration window. Follow these guidelines for button configuration. Scan to Image 3 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field.
3. ControlCenter2 Scan to OCR 3 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, OCR Language, Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings.
3. ControlCenter2 Scan to E-mail 3 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Duplex (twosided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings.
3. ControlCenter2 Scan to File 3 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the file format from the File Type drop-down list. Save the file to the default folder which is shown in the Destination Folder box or choose your preferred folder by clicking the icon. Check Show Folder to show where the scanned image is saved after scanning.
3. ControlCenter2 COPY 3 The Copy1-Copy4 buttons can be customized to allow you to use advanced copy functions such as N in 1 printing. To use the Copy buttons, configure the printer driver by right-clicking the button. Enter a name in Name for Copy (up to 30 characters) and choose Copy Ratio. Choose the Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings to be used.
3. ControlCenter2 In the printer driver settings dialog box, you can choose advanced settings for printing. Note • You must configure each of the copy buttons before they can be used. • The Print Options... screen will vary depending on which model printer you have chosen.
3. ControlCenter2 PC-FAX (Not available for DCP models) 3 You can easily open software for sending or receiving a PC-FAX or edit the address book by clicking the proper button. Send 3 The Send button allows you to scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 90.) To change the Send settings, right-click the button to open the configuration window.
3. ControlCenter2 When the PC-FAX receiving software is running, you can open the viewer application with the View Received button. (PaperPort® SE) Note You can also activate the PC-FAX receiving software from the start menu. (See Running the PC-FAX receiving software on your PC on page 104.) Address Book 3 The Address Book button allows you to add, amend or delete contacts from your address book. To edit this button, click the Address Book button to open the dialog box.
3. ControlCenter2 DEVICE SETTINGS 3 You can configure the machine settings by clicking a button. Remote Setup (Not available for DCP models) 3 The Remote Setup button allows you to open the Remote Setup Program window to configure the machine setting menu. Note For details, see Remote Setup on page 88.
3. ControlCenter2 Quick-Dial (Not available for DCP models) 3 The Quick-Dial button allows you to open the Set Quick-Dial window in the Remote Setup Program, where you can easily register or change the dial numbers from your PC. Status Monitor 3 The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty or paper jam.
4 Network Scanning (For models with built-in network support) 4 To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can set or change the address settings from the control panel (See the Network User’s Guide on the CD-ROM). If you installed the machine following the instructions for a network user in the Quick Setup Guide then the machine should already be configured for your network.
4. Network Scanning (For models with built-in network support) Configuring Network Scanning 4 If you need to change the machine that was registered to your PC during the installation of MFL-Pro Suite (see the Quick Setup Guide), follow the steps below. a For Windows ® XP, click the Start button, Control Panel, Printers and Other Hardware, then Scanners and Cameras (or Control Panel, Scanners and Cameras). For Windows ® 98/Me/2000, click the Start button, Control Panel, then Scanners and Cameras.
4. Network Scanning (For models with built-in network support) Specify your machine by name 4 1 Enter the machine node name in Node Name, or click Browse and choose the proper device you want to use. 2 Click Apply. d Click the Scan To Button tab and enter your PC name in the Display Name field. The machine’s LCD displays the name you enter. The default setting is your PC name. You can enter any name that you like.
4. Network Scanning (For models with built-in network support) Using the Scan key (For models that support duplex scanning) 4 If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L) edge or 2sided (S) edge depending on your document layout.
4. Network Scanning (For models with built-in network support) d Press a or b to choose 2sided (L)edge, 2sided (S)edge or 1sided. Press OK. Note If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L) edge or 2sided (S) edge depending on your document layout. e Press a or b to choose PC. Press OK. f Press a or b to choose the destination PC you want to use for E-mailing your document. Press OK.
4. Network Scanning (For models with built-in network support) f Press a or b to choose Change Quality. Press OK. If you don’t have to change the quality, press a or b to choose Enter Address. Press OK and then go to Step j. g Press a or b to choose Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200 dpi or B/W 200x100 dpi. Press OK. If you choose Color 150 dpi, Color 300 dpi, Color 600 dpi, go to Step h. If you choose B/W 200 dpi or B/W 200x100 dpi, go to Step i.
4. Network Scanning (For models with built-in network support) e Press a or b to choose the destination PC you want to send to. Press OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel. Press OK. The machine starts the scanning process. Scan to OCR 4 When you choose Scan to OCR, your document will be scanned and sent directly to the PC you designated on your network.
4. Network Scanning (For models with built-in network support) Scan to File 4 When you choose Scan to File, you can scan a black and white or colour document and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter2. You can change the Scan configuration. (See File on page 64.) a b c Put the document face up in the ADF, or face down on the scanner glass.
4. Network Scanning (For models with built-in network support) Scan to FTP 4 When you choose Scan to FTP, you can scan a black and white or colour document directly to an FTP server located locally on your network or on the internet. The details required to use Scan to FTP can be entered manually at the control panel or by using Web Based Management to pre-configure and store the details in an FTP Profile.
4. Network Scanning (For models with built-in network support) d e Enter the Password for access to FTP server for the Username that was registered (up to 32 characters). f Choose the quality that the document will be scanned at from the pull-down list. You can choose color 150 dpi, color 300 dpi, color 600 dpi, B/W 200 dpi or B/W 200x100 dpi. g Choose the file type for the document from the pull-down list. You can choose PDF or JPEG for color documents and PDF or TIFF for B/W document.
4. Network Scanning (For models with built-in network support) h Press a or b to choose PDF or TIFF. Press OK. i Use the dial pad to enter the username. Press OK. j Use the dial pad to enter the password. Press OK. k The LCD shows Connecting. When the connection to the FTP server is successful the machine will start the scanning process. Scan to FTP Manual Method a b c Put the document face up in the ADF, or face down on the scanner glass.
4. Network Scanning (For models with built-in network support) i Choose one of the options below. Press a or b to choose Color 150 dpi, Color 300 dpi or Color 600 dpi. Press OK and go to Step j. Press a or b to choose B/W 200 dpi or B/W 200x100 dpi. Press OK and go to Step k. j Press a or b to choose PDF or JPEG. Press OK. k Press a or b to choose PDF or TIFF. Press OK. l Use the dial pad to enter the username. Press OK. m Use the dial pad to enter the password. Press OK.
5 Remote Setup (Not available for DCP models) 5 Remote Setup 5 The Remote Setup application allows you to configure many machine settings from a Windows® application. When you access this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine.
5. Remote Setup (Not available for DCP models) Print Allows you to print the different settings of the machine. Clicking Print will print a list of User Settings unless the Quick Dial window is open. In this case a list of Quick Dial settings will be printed. You must click Apply to upload the settings to the machine before printing. Export Allows you to save the current configuration settings to a file. Import Allows you to read the settings from a file.
6 Brother PC-FAX Software (Not available for DCP models) 6 PC-FAX sending 6 The Brother PC-FAX feature allows you to use your PC to send an application or document file as a standard fax. You can send a file created in any application on your PC as a PC-FAX. You can even attach a cover page. All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or simply enter the destination address or fax number into the user interface.
6. Brother PC-FAX Software (Not available for DCP models) Setting up user information 6 Note You can access User Information from the FAX Sending dialog box by clicking the icon. a Click the Start button, All Programs, Brother, MFL-Pro Suite MFC-XXXX (where XXXX is your model name), PC-FAX sending, then PC-FAX Setup. The Brother PC-FAX Setup dialog box appears: b c Enter this information to create the fax header and cover page. Click OK to save the User Information.
6. Brother PC-FAX Software (Not available for DCP models) Sending setup 6 From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. Outside line access Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to get an outside line in your office). Include header To add header information to the top of the fax pages, check Include header.
6. Brother PC-FAX Software (Not available for DCP models) Address Book 6 If Outlook® Express is installed on your PC, you can choose in the Address Book which address book to use for PC-FAX sending: Brother Address Book or Outlook Express. For the address book file, you must enter the path and file name of the database file which contains the address book information. Click the Browse... button to choose the database file.
6. Brother PC-FAX Software (Not available for DCP models) Setting up a cover page From the PC-FAX dialog box, click the 6 icon to access the PC-Fax Cover Page setup screen. The Brother PC-FAX Cover Page Setup dialog box appears: Entering cover page information 6 Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page. To From Comment Enter the comment you want to add to the cover page.
6. Brother PC-FAX Software (Not available for DCP models) Speed Dial setup 6 From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.) You can register a member or group on each of the ten Speed Dial buttons. Registering an address in a Speed Dial button a b c Click the Speed Dial button you want to program. Click the member or group you want to store on the Speed Dial button. Click Add >>.
6. Brother PC-FAX Software (Not available for DCP models) Brother Address Book a 6 Click the Start button, All Programs, Brother, MFL-Pro Suite MFC-XXXX (where XXXX is your model name), PC-FAX sending, then PC-FAX Address Book. The Brother Address Book dialog box appears: Setting up a member in the Address Book 6 In the Brother Address Book dialog box you can add, edit and delete members and groups. a In the Address Book dialog box, click the icon to add a member.
6. Brother PC-FAX Software (Not available for DCP models) Setting up a group for broadcasting 6 You can create a group to send the same PC-FAX to several recipients at one time. a In the Brother Address Book dialog box, click the icon to create a Group. The Brother Address Book Group Setup dialog box appears: b c Enter the name of the new group in the Group Name field. d After all the members you want have been added, click OK.
6. Brother PC-FAX Software (Not available for DCP models) Exporting the Address Book 6 You can export the whole Address Book to an ASCII text file (*.csv). You can also choose and create a Vcard that can be attached to a member’s outgoing E-mail. (A Vcard is an electronic business card that contains the sender’s contact information.) Exporting the whole current Address Book 6 Note • If you are creating a Vcard, you must first choose the member.
6. Brother PC-FAX Software (Not available for DCP models) Importing to the Address Book 6 You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. Importing an ASCII text file a Do one of the following: From the Address Book, click File, Import, then Text. Click Vcard and go to e. b From the Available Items column choose the data fields you want to import, and click Add >>.
6. Brother PC-FAX Software (Not available for DCP models) Sending a file as a PC-FAX using the Facsimile style user interface a b Create a file in any application on your PC. c Choose Brother PC-FAX v.2 as your printer, and then click Print (or OK). The Facsimile style user interface appears: 6 Click File, then Print. The Print dialog box appears: Note If the Simple style user interface appears, change the user interface selection setting. (See Sending setup on page 92.
6. Brother PC-FAX Software (Not available for DCP models) f Click Start to send the fax. Note • If you want to cancel the fax, click Stop. • If you want to redial a number, click Redial to scroll through the last five fax numbers, choose a number, and then click Start. Sending a file as a PC-FAX using the Simple style user interface a b Create a file in any application on your PC. c Choose Brother PC-FAX v.2 as your printer, and then click Print (or OK).
6. Brother PC-FAX Software (Not available for DCP models) d Enter the fax number using any of the following methods: Enter the fax number in the To: field. Click the To: button, and then choose destination fax numbers from the Address Book. If you make a mistake, click Clear to delete all the entries. e To send a cover page and note, check Cover Page On. Note You can also click the f Click the send icon to create or edit a cover page. icon.
6. Brother PC-FAX Software (Not available for DCP models) PC-FAX receiving 6 Note • To use PC-FAX receiving, you must log on with Administrator rights. • Network PC-FAX receiving is not supported in Windows NT® 4.0. • If your PC is protected by a firewall, and is unable to use PC-FAX receiving, you may need to configure the firewall settings to allow communication through port number 137 and 54926. Visit the Brother Solutions Center (http://solutions.brother.com) for more information.
6. Brother PC-FAX Software (Not available for DCP models) Enabling PC-FAX on your machine 6 In addition to enabling PC-FAX, you can optionally enable the Backup Print option. When enabled, the machine will print a copy of the fax before the fax is sent to the PC or the PC is switched off. a b Press Menu, 2, 5, 1. c Press a or b to choose USB, Parallel or your PC name if connected on a network. Press OK. d Press a or b to choose Backup Print:On or Backup Print:Off. Press OK.
6. Brother PC-FAX Software (Not available for DCP models) Setting up your PC 6 a Right-click the PC-FAX icon on your PC tasktray, and then click PC-Fax RX Setup. The PC-Fax RX Setup dialog box appears: b c d In Save file to, click the Browse button if you want to change the path where PC-FAX files are saved. e To automatically start the PC-FAX receiving software when you start Windows ®, check Add to Startup folder. In File Format, choose .tif or .max as the received document format.
6. Brother PC-FAX Software (Not available for DCP models) Configuring the Network PC-FAX Receiving Settings 6 If you wish to change the network PC-FAX Receive settings that you specified during the original MFL-Pro Suite (see the Quick Setup Guide), follow the steps below. a In the PC-FAX RX Setup dialogue box, click the Network Settings button. The Network Settings dialogue box appears. b You must specify the IP address or name of your machine.
6. Brother PC-FAX Software (Not available for DCP models) Viewing new PC-FAX messages 6 Each time your PC is receiving a PC-FAX, the icon will alternate between been received, the icon will change to . The icon will change to and . Once the fax has once the received fax has been viewed. a b c Run PaperPort®. Open the Fax Received folder. Double-click any new faxes to open and view them.
Section II ® ® Apple Macintosh Printing and Faxing Scanning ControlCenter2 (For Mac OS® 10.2.4.
7 Printing and Faxing 7 Setting up your USB-equipped Apple® Macintosh® 7 Note Before you can connect the machine to your Macintosh®, you must buy a USB cable that is no longer than 2 meters (6 feet). Improper Setup Do not connect the machine to a USB port on a keyboard or a non-powered USB hub. The features supported by the machine will depend on the operating system you are using. The chart below shows which features are supported. Feature Mac OS® Mac OS® X 9.X 10.2.
7. Printing and Faxing Printer operation key 7 Job Cancel 7 To cancel the current print job, press Job Cancel. If the status LED turns Yellow, you can clear the data that is left in the printer memory by pressing Job Cancel. Secure Key 7 Secured data is password protected. Only those people who know the password will be able to print the data. The machine will not print secure data until the password is entered. After the document is printed, the data will be cleared from the memory.
7. Printing and Faxing Printer Emulation Support 7 Your machine will receive print commands in a printer job language or emulation. Different operating systems and applications will send the print commands in different languages. Your machine can receive print commands in a variety of emulations and has an automatic emulation selection feature. When the machine receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto(EPSON).
7. Printing and Faxing Setting the Emulation mode 7 a Press Menu, 4, 1. (For DCP models, press Menu, 3, 1. ) b Press a or b to choose Auto(EPSON), Auto(IBM), HP LaserJet, BR-Script3, Epson FX-850 or IBM Proprinter. Press OK. c Press Stop/Exit. Note We recommend that you set the emulation setting with your application software or network server. If the setting does not work properly, choose the required emulation mode manually using the control panel buttons of the machine.
7. Printing and Faxing Status Monitor 7 The Status Monitor utility is a configurable software tool for monitoring the status of the machine, letting you see error messages such as paper empty or paper jam at pre-set update intervals. You can also access the Colour Calibration settings and web based management. Before you can use the tool your must choose your machine in the Model pop-up menu in ControlCenter2.
7. Printing and Faxing Using the Brother Laser driver for Macintosh® (Mac OS® X) 7 Choosing page setup options 7 a From application software such as TextEdit, click the File menu and choose Page Setup. Make sure MFC-XXXX or DCP-XXXX (where XXXX is your model name) is selected in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scale, then click OK. b From application software such as TextEdit, click the File menu and choose Print. Click Print to start printing.
7. Printing and Faxing Print settings 7 Choose the Resolution and Media Type, and if you want to use Toner Save Mode. Layout 7 Set the Page per Sheet, Layout Direction and Border. Pages per sheet: Choose how many pages will appear on each side of the paper. Layout Direction: When you specify the Pages per sheet, you can also specify the direction of the layout. Border: If you want to add a border, use this function.
7. Printing and Faxing Duplex (Two sided Printing) 7 Choose Layout, and then choose Long-Edge Binding or Short Edge Binding. Secure Print 7 Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them. a b c Choose Secure Print and check Secure Print.
7. Printing and Faxing Using the Brother Laser driver for Macintosh® (Mac OS® 9.1 to 9.2) 7 Choosing a printer 7 a Open the Chooser from the Apple menu. b Click the Brother Laser icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser. Page Setup a 7 From application software such as Presto! ® PageManager®, click the File menu and choose Page Setup. You can change the settings for Paper Size, Orientation, and Scaling and then click OK.
7. Printing and Faxing b From application software such as Presto!® PageManager®, click the File menu and choose Print. Click Print to start printing. Note If you want to Copies, Pages, Resolution, Paper Source and Media Type, choose your settings before clicking Print. If you click Opion..., you can choose the number of pages per sheet in the Devics Options screen.
7. Printing and Faxing Secure Print 7 Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter a password at the control panel of the machine to print them. To send a secured document: a From the Output pull-down menu, choose Secure Print and then click Print. Secure Print dialog box will appear.
7. Printing and Faxing Using the BR-Script3 (Post Script® 3™ language emulation printer driver) 7 Note • To use the BR-Script3 printer driver on a Network, see the Network User’s Guide on the CD-ROM. • To use the BR-Script3 printer driver, you need to set the Emulation to BR-Script 3 by using the control panel before connecting the interface cable. (See Printer Emulation Support on page 111.
7. Printing and Faxing b Open the Utilities folder. c Open the Printer Setup Utility icon. For Mac OS® X 10.2 X users, open the Print Center icon. d Click Add. For Mac OS® 10.2.4 to 10.3 users, go to e. For Mac OS® 10.4 or greater users, go to f.
7. Printing and Faxing e Choose USB. f Choose your model name, and then click Add. For Mac OS® 10.2.4 to 10.3 users: For Mac OS® 10.
7. Printing and Faxing g Choose Quit Printer Setup Utility from the Printer Setup Utility menu. For Mac OS® 9.1 to 9.2 users a 7 Open the Application (Mac OS 9) folder. Open the Utilities folder. Note The screens are based on Mac OS® 9.1. b Open the Desktop Printer Utility icon.
7. Printing and Faxing c Choose Printer (USB), and then click OK. d Click Change... in the PostScript™ Printer Description (PPD file). Choose Brother MFC-XXXX (where XXXX is your model name) and then click Select. e Click Change... in the USB Printer Selection. Choose Brother MFC-XXXX or DCP-XXXX (where XXXX is your model name), and then click OK. f Click Create....
7. Printing and Faxing g Enter your model name, and then click Save. h Choose Quit from the File menu. i Click the MFC-XXXX or DCP-XXXX icon on Desktop. j Choose Set Default Printer from the Printing menu.
7. Printing and Faxing Sending a fax (Not available for DCP models) For Mac OS® X 7 7 You can send a fax directly from a Macintosh® application. a b Create a document in a Macintosh® application. c Choose Send Fax from the pop-up menu. Click File, then Print.
7. Printing and Faxing d Choose Facsimile from the Output pop-up menu. e Enter a fax number in the Input Fax Number box, and then click Print to send the fax. Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.
7. Printing and Faxing Working with vCards 7 You can address a fax number using a Vcard (an electronic business card) from the Mac OS® X Address Book application. a b Click Address Book. Drag a Vcard from the Mac OS® X Address Book application to the Destination Fax Numbers field. Note If both work and home fax numbers are stored in the Mac OS® X Address Book, choose work fax or home fax from the Stored Fax Numbers pop-up menu, and then drag a Vcard.
7. Printing and Faxing For Mac OS® 9.1 - 9.2 7 You can send a fax directly from a Macintosh® application. a b Create a document in a Macintosh® application. Click File, then Print. The Printer dialog box appears: When Printer is chosen, the top button shows Print and the Address button is not available. c Choose Facsimile from the Output pop-up menu. When Facsimile is chosen, the top button changes to Send Fax and the Address button is available.
7. Printing and Faxing d Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers and the right box shows the Destination Fax Numbers as you choose them. e f Enter a fax number in the Input Fax Number box. When you are finished addressing your fax, click Send Fax. Note If you click Send Fax without addressing your fax, the following error message appears: Click OK to go to the Send Fax dialog box.
8 Scanning 8 Scanning from a Macintosh® 8 The Brother machine software includes a TWAIN Scanner driver for Macintosh®. You can use this Macintosh® TWAIN Scanner driver with any applications that support TWAIN specifications. Note If you want to scan from a machine on a network, choose the networked machine in the DeviceSelector application located in Macintosh HD/Library/Printers/Brother/Utilities or from the Model pull-down list in the main screen of ControlCenter2.
8. Scanning b Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Scan Type Document Size Brightness Contrast c Click Start. When scanning has finished, the image appears in your graphics application. Scanning a duplex document (for models that support duplex scanning) a b Put the document face up in the ADF.
8. Scanning Pre-Scanning an image 8 The PreScan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the image. a b Put the document face up in the ADF, or face down on the scanner glass. c Choose the portion you want to scan by pressing and holding down the mouse button and dragging it over the area you want to scan. d Put the document in the ADF again.
8. Scanning Settings in the Scanner window 8 Resolution 8 You can change the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colours.
8. Scanning Document Size 8 Choose one of the following sizes: A4 210 × 297 mm JIS B5 182 × 257 mm Letter 8.5 × 11 in Legal 8.5 × 14 in A5 148 × 210 mm Executive 7.25 × 10.5 in Business Card To scan business cards, choose the Business Card size (90 × 60 mm), and then put the business card face down at the center of the scanner glass.
8. Scanning Adjusting the Image 8 Brightness Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average. You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level. If the scanned image is too light, set a lower Brightness level and scan the document again. If the image is too dark, set a higher Brightness level and scan the document again.
8. Scanning Using the Scan key (For USB cable users Mac OS® 10.2.4 or greater) 8 Note • If you use the Scan key on a network, see Using the Scan key on page 163. • The Scan key features are not supported in Mac OS® 9.1 to 9.2. You can use (Scan) on the control panel to scan documents into your word processing, graphics or E-mail applications or a folder on your Macintosh®. The advantage of using (Scan) is that you avoid the mouse clicks needed to scan from your Macintosh®.
8. Scanning Scan to E-mail 8 You can scan either a black and white or colour document into your E-mail application as a file attachment. You can change the scan configuration. (See E-mail on page 150.) a b c Put the document face up in the ADF, or face down on the scanner glass. d Press a or b to choose 2sided (L)edge, 2sided (S)edge or 1sided. Press OK. Press (Scan). Press a or b to choose Scan to E-mail. Press OK. If your machine is a MFC-8460N or DCP-8060, go to Step e.
8. Scanning Scan to Image 8 You can scan a colour picture into your graphics application for viewing and editing. You can change the scan configuration. (See Image (example: Apple PreView) on page 147.) a b c Put the document face up in the ADF, or face down on the scanner glass. d Press a or b to choose 2sided (L)edge, 2sided (S)edge or 1sided. Press OK. Press (Scan). Press a or b to choose Scan to Image. Press OK. If your machine is a MFC-8460N or DCP-8060, go to Step e.
8. Scanning Scan to File 8 You can scan a black and white or a colour document into your PC and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of ControlCenter2. (See File on page 151.) a b c Put the document face up in the ADF, or face down on the scanner glass. d Press a or b to choose 2sided (L)edge, 2sided (S)edge or 1sided. Press OK. Press (Scan). Press a or b to choose Scan to File. Press OK.
8. Scanning Using Presto!® PageManager® 8 Presto!® PageManager® is an application for managing the documents in your Macintosh ®. Since it is compatible with most image editors and word processing programs, Presto!® PageManager® gives you unmatched control over your Macintosh® files. You can easily manage your documents, edit your E-mail and files and read documents with the OCR software built into Presto!® PageManager®.
8. Scanning Technical support 8 USA Company name: Newsoft America Inc. Postal Address: 4113 Clipper Court Fremont CA 94538, USA Telephone: 510-4458600 Fax: 510-4458601 E-mail Address: contactus@newsoftinc.com URL: http://www.newsoft.com Canada E-mail Address: contactus@newsoftinc.com Germany Company name: NewSoft Europe Postal Address: Regus Center Fleethof Stadthausbrucke 3 20355 Hamburg, Germany Telephone: 49-40-37644530 Fax: 49-40-37644500 E-mail Address: contact@newsoft.eu.
8. Scanning France Company name: Partners in Europe Postal Address: Unit 14, Distribution Centre, Shannon Ind. Est Shannon, Co. Clare, Ireland Telephone: 0800-917171 E-mail Address: Newsoft@pie.ie Italy Company name: V.I.P Postal Address: Not Open Telephone: 166821700 Fax: 532786999 E-mail Address: supporto@gensoftonline.
9 ControlCenter2 (For Mac OS® 10.2.4. or greater) 9 Note • The features available to you in ControlCenter2 may vary depending on the model number of your machine. • Duplex scan is supported by the MFC-8860DN, MFC-8870DW and DCP-8065DN only. Using ControlCenter2 9 ControlCenter2 is a software utility that allows you to quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manually launch specific applications. The icon will appear on the menu bar.
9. ControlCenter2 (For Mac OS® 10.2.4. or greater) Turning the AutoLoad feature off 9 If you do not want ControlCenter2 to run automatically each time you start your Macintosh®, do the following. a Click the ControlCenter2 icon in the menu bar and choose Preference. The ControlCenter2 preference window appears. b c Uncheck Start ControlCenter on computer startup. Click OK to close the window.
9. ControlCenter2 (For Mac OS® 10.2.4. or greater) Software button in ControlCenter2 choose the Software Button tab in the configuration menu for each of the SCAN buttons. CUSTOM SCAN 9 You can configure the button name and settings for each of these buttons to meet your specific needs by clicking a button while holding down the Ctrl key and following the configuration menus. COPY / PC-FAX 9 COPY - Allows you to use your Macintosh® and any printer driver for enhanced copy operations.
9. ControlCenter2 (For Mac OS® 10.2.4. or greater) SCAN 9 There are four buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Note You can configure your machine’s Scan key for each ControlCenter2 button in the Device Button tab. Image (example: Apple PreView) 9 The Scan to Image feature allows you to scan an image directly into your graphics application for image editing.
9. ControlCenter2 (For Mac OS® 10.2.4. or greater) Change the other settings, if needed. To change the destination application, choose the proper application from the Target Application pop-up menu. You can add an application to the lists by clicking the Add button. Enter the Application Name (up to 30 characters) and choose your preferred application by clicking the Browse button. Also choose the File Type from the pop-up menu. You can delete an application that you have added.
9. ControlCenter2 (For Mac OS® 10.2.4. or greater) OCR (word processing application) 9 Scan to OCR converts the graphic page image data into text which can be edited by any word processing application. You can change the default word processing application. To configure Scan to OCR, click the button while holding down the Ctrl key and choose Software Button. To change the word processing application, choose the destination word processing application from the Target Application pop-up menu.
9. ControlCenter2 (For Mac OS® 10.2.4. or greater) E-mail 9 The Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click the button while holding down the Ctrl key and choose Software Button. To change the E-mail application, choose your preferred E-mail application from the E-mail Application popup menu.
9. ControlCenter2 (For Mac OS® 10.2.4. or greater) File 9 The Scan to File button allows you to scan an image to a folder on your hard disk in any file format. This allows you to easily archive your paper documents. To configure the file type and folder, click the button while holding down the Ctrl key and choose Software Button. Choose the file type for the saved image from the File Type pop-up menu. You can save the file to the default folder, or choose your preferred folder by clicking the Browse...
9. ControlCenter2 (For Mac OS® 10.2.4. or greater) CUSTOM SCAN 9 There are four buttons which you can configure to fit your scanning needs. To configure a button, click the button while holding down the Ctrl key, and the configuration window appears. There are four scan functions: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Scan to Image Allows you to scan a page directly into any image viewer/editor software.
9. ControlCenter2 (For Mac OS® 10.2.4. or greater) Scan to Image 9 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Duplex (twosided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings.
9. ControlCenter2 (For Mac OS® 10.2.4. or greater) Scan to OCR 9 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Duplex (twosided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings.
9. ControlCenter2 (For Mac OS® 10.2.4. or greater) Scan to E-mail 9 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Duplex (twosided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings.
9. ControlCenter2 (For Mac OS® 10.2.4. or greater) Scan to File 9 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the file format from the File Type pop-up menu. Save the file to the default folder or choose your preferred folder by clicking the Browse... button.
9. ControlCenter2 (For Mac OS® 10.2.4. or greater) COPY / PC-FAX 9 The Copy1-Copy4 buttons can be customized to allow you to use advanced copy and fax functions such as N-in-1 printing. To use the Copy buttons, configure the printer driver by clicking the button while holding down the Ctrl key.
9. ControlCenter2 (For Mac OS® 10.2.4. or greater) Enter a name in Name for Copy (up to 30 characters) and choose Copy Ratio. Choose the Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings to be used. Before finishing the Copy button configuration, set the Printer Name. Then choose your print settings from the Presets pop-up menu, then click OK to close the dialog box.
9. ControlCenter2 (For Mac OS® 10.2.4. or greater) DEVICE SETTINGS 9 You can configure the various machine settings including Speed Dial settings by clicking the buttons. Remote Setup (Not available for DCP models) 9 The Remote Setup button allows you to open the Remote Setup Program window to configure the machine setting menus. Note For details, see Remote Setup (For Mac OS® X 10.2.4 or greater) on page 173.
9. ControlCenter2 (For Mac OS® 10.2.4. or greater) Quick-Dial (Not available for DCP models) 9 The Quick-Dial button allows you to open the Set Quick-Dial window in the Remote Setup Program, so you can easily register or change the dial numbers on your Macintosh®. Status Monitor 9 The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper jam. (See Status Monitor on page 113.
10 Network Scanning (Not available for DCP8060) 10 Note Available for Mac OS® X 10.2.4 or greater. Before using Network Scanning 10 Configuring network scanning 10 If you want to scan from the machine on a network, you must choose the networked machine in the DeviceSelector application located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the Model dropdown list in the main screen of ControlCenter2.
10. Network Scanning (Not available for DCP-8060) Note • Check Register your computer with the “Scan To” functions at the machine and enter a name you want to use for your Macintosh® in Display Name. The name can be any name you want up to 15 characters. • You can avoid receiving unwanted documents by setting a 4-digit Pin number. Enter your Pin number in the Pin number and Retype Pin number field.
10. Network Scanning (Not available for DCP-8060) Using the Scan key 10 If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L) edge or 2sided (S) edge depending on your document layout.
10. Network Scanning (Not available for DCP-8060) d Press a or b to choose 2sided (L)edge, 2sided (S)edge or 1sided. Press OK. Note If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L) edge or 2sided (S) edge depending on your document layout. e Press a or b to choose PC. Press OK. f Press a or b to choose the destination Macintosh® you want to use for E-mailing your document. Press OK.
10. Network Scanning (Not available for DCP-8060) f Press a or b to choose Change Quality. Press OK. If you do not have to change the quality, press a or b to choose Enter Address. Press OK and then go to Step j. g Pressa or b to choose Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200 dpi or B/W 200×100 dpi. Press OK. If you choose Color 150 dpi, Color 300 dpi or Color 600 dpi, go to Step h. If you choose B/W 200 dpi or B/W 200×100 dpi, go to Step i. h Press a or b to choose PDF or JPEG.
10. Network Scanning (Not available for DCP-8060) Scan to Image 10 When you choose Scan to Image, your document will be scanned and sent directly to the Macintosh® you designated on your network. ControlCenter2 will activate the default graphics application on the designated Macintosh®. You can change the Scan configuration. (See Image (example: Apple PreView) on page 147.) a b c Put the document face up in the ADF, or face down on the scanner glass.
10. Network Scanning (Not available for DCP-8060) Scan to OCR 10 When you choose Scan to OCR, your document will be scanned and sent directly to the Macintosh® you designated on your network. ControlCenter2 will activate the OCR software installed on your Macintosh® (Presto!® PageManager®) and convert your document into text for viewing and editing from a word processing application on the designated Macintosh®. You can change the Scan configuration. (See OCR (word processing application) on page 149.
10. Network Scanning (Not available for DCP-8060) Scan to File 10 When you choose Scan to File, you can scan a black and white or colour document and send it directly to a Macintosh® you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter2 on the designated Macintosh®. You can change the Scan configuration. (See File on page 151.) a b c Put the document face up in the ADF, or face down on the scanner glass.
10. Network Scanning (Not available for DCP-8060) Scan to FTP 10 When you choose Scan to FTP, you can scan a black and white or colour document directly to an FTP server located locally on your network or on the internet. The details required to use Scan to FTP can be entered manually at the control panel or by using Web Based Management to pre-configure and store the details in an FTP Profile. For information on how to manually enter the Scan to FTP details, see Scan to FTP Manual Method on page 171.
10. Network Scanning (Not available for DCP-8060) c d e Enter the Username that has been registered with the FTP server for the MFC (up to 32 characters). f Choose the quality that the document will be scanned at from the pull-down list. You can choose color 150 dpi, color 300 dpi, color 600 dpi, B/W 200 dpi or B/W 200x100 dpi. g Choose the file type for the document from the pull-down list. You can choose PDF or JPEG for color documents and PDF or TIFF for B/W document.
10. Network Scanning (Not available for DCP-8060) h Press a or b to choose PDF or TIFF. Press OK. i Use the dial pad to enter the username. Press OK. j Use the dial pad to enter the password. Press OK. k The LCD shows Connecting. When the connection to the FTP server is successful the machine will start the scanning process. Scan to FTP Manual Method a b c Put the document face up in the ADF, or face down on the scanner glass. d Press a or b to choose 2sided (L)edge, 2sided (S)edge or 1sided.
10. Network Scanning (Not available for DCP-8060) i Choose one of the options below. Press a or b to choose Color 150 dpi, Color 300 dpi or Color 600 dpi. Press OK and go to j. Press a or b to choose B/W 200 dpi or B/W 200x100 dpi. Press OK and go to k. j Press a or b to choose PDF or JPEG. Press OK. k Press a or b to choose PDF or TIFF. Press OK. l Use the dial pad to enter the username. Press OK. m Use the dial pad to enter the password. Press OK. n The LCD shows Connecting.
11 Remote Setup (Not available for DCP models) 11 Remote Setup (For Mac OS® X 10.2.4 or greater) 11 The Remote Setup application allows you to configure many MFC settings from a Macintosh® application. When you access this application, the settings on your machine will be downloaded automatically to your Macintosh® and displayed on your Macintosh® screen. If you change the settings, you can upload them directly to the machine.
11. Remote Setup (Not available for DCP models) Import Allows you to read the settings from a file. Note • You can use the Export and Import buttons to save and use several different settings for your machine. • To save a single setting or a group of settings, highlight each setting or function heading (for example, to choose all fax settings highlight Fax) from the setting list then click Export.
I Index B P BR-Script 3 mode ................................................7, 111 PaperPort® (Windows®) exporting ................................................................ 55 importing ................................................................ 55 OCR ....................................................................... 54 Presto!® PageManager® ......................................... 141 Print Macintosh ® Brother driver ............................................
Visit us on the World Wide Web http://www.brother.com This product is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.
