SOFTWARE USER’S GUIDE MFC-8440 MFC-8840D MFC-8840DN DCP-8040 DCP-8045D Version A
Table of contents 1 2 i Using the machine as a printer ........................................... 1-1 Using the Brother printer driver......................................... 1-1 How to print your document.............................................. 1-2 Simultaneous printing and faxing...................................... 1-3 Two-sided printing (Duplex Printing)........................... 1-3 Automatic Duplex Printing (For MFC-8840D, MFC-8840DN and DCP-8045D).........................
Print Quality............................................................ 2-5 Duplex Printing ....................................................... 2-7 Watermark.............................................................. 2-8 Page Setting ......................................................... 2-10 Device Options ..................................................... 2-11 Secure Print.............................................................. 2-11 Accessories tab ....................................
Scan to Image .......................................................... 3-18 Scan to OCR............................................................. 3-19 Scan to File...............................................................3-19 Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR ......................................................... 3-20 Viewing items............................................................ 3-21 Organizing your items in folders ...............................
Address Book ........................................................... 4-20 Setup ........................................................................ 4-20 DEVICE SETTING (For MFC-8440, MFC-8840D and MFC-8840DN only)...................................................... 4-21 Remote Setup........................................................... 4-21 5 6 Using MFC Remote Setup (For Windows®) (For MFC-8440, MFC-8840D and MFC-8840DN only) ......... 5-1 MFC Remote Setup.................................
7 v Using your machine with a Macintosh® ............................. 7-1 Setting up your USB-equipped Apple® Macintosh® .......... 7-1 Using the Brother printer driver with your Apple® Macintosh® (Mac OS® 8.6 - 9.2) .................................... 7-2 Using the Brother Printer Driver with Your Apple® Macintosh® (Mac OS® X)............................................... 7-5 Choosing page setup options ..................................... 7-5 Specific settings........................................
OCR (Word Processing program) ........................ 7-35 E-mail ................................................................... 7-36 File attachments ................................................... 7-37 File........................................................................ 7-38 CUSTOM SCAN ....................................................... 7-39 Customizing a user-defined button....................... 7-40 Scan to Image: .....................................................
1 Using the machine as a printer Using the Brother printer driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center at: http://solutions.brother.
How to print your document When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. 1 2 3 From your computer select the Print command.
Simultaneous printing and faxing Your machine can print from your computer while scanning the document into the computer, or while sending/receiving a fax in memory. (MFC-8440, MFC-8840D and MFC-8840DN only) Fax sending will not be stopped during PC printing. Two-sided printing (Duplex Printing) The supplied printer driver supports duplex printing. (For more information, see Duplex Printing on page 2-7.
Manual Duplex Printing The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows® driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or very thick paper is not recommended. We recommend 20 to 24 lb (75 to 90 g/m2) paper. Face-down output tray The machine ejects paper with printed surfaces face down into the output tray in the front of the machine.
Printing on plain paper The manual feed tray (For MFC-8440 and DCP-8040) The machine automatically turns on the Manual Feed mode when you put paper in the manual feed tray. 1 2 3 4 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Plain Paper Paper Source: Manual Send the print data to the machine. Open the manual feed tray. Slide the paper guides to fit the paper size.
The MP tray (For MFC-8840D, MFC-8840DN and DCP-8045D) 1 2 3 4 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Plain Paper Paper Source: MP Tray Open the MP tray and lower it gently. Pull out the MP tray support flap. When loading paper in the MP tray, make sure it touches the back of the tray. Paper-guide Release Lever Make sure that the paper is straight and in the proper position on the MP tray.
Printing on thicker paper and card stock When the back output tray is pulled down, the machine has a straight paper path from the manual feed tray or the MP tray through to the back of the machine. Use this paper feed and output method when you want to print on thicker paper or card stock. The manual feed tray (For MFC-8440 and DCP-8040) 1 2 3 4 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver.
6 7 After the printed page comes out of the machine, put in the next sheet of paper as in Step 4 above. Repeat for each page that you want to print. When you have finished the print job, close the back output tray. Caution Remove each sheet immediately after printing. If you allow the sheets to stack, you may cause the machine to jam or curl the paper.
The multi-purpose tray (MP tray) (For MFC-8840D, MFC-8840DN and DCP-8045D) 1 2 3 4 5 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Thick paper or Thicker paper Paper Source: MP Tray Open the back output tray, and then unfold the face-up output tray support if necessary. Open the MP tray and lower it gently. Pull out the MP tray support flap. When putting paper in the MP tray, make sure it touches the back of the tray.
7 8 Send the print data to the machine. When you have finished the print job, close the back output tray. Caution Remove each sheet immediately after printing. Stacking the sheets may cause a paper jam or the paper to curl.
Printing on envelopes To print on envelopes use manual feed tray or multi-purpose tray. ■ The machine automatically turns on the Manual Feed mode when you put paper in the manual feed tray. ■ All sides should be properly folded without any wrinkles or creases. 1 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Envelope, Env.thin or Env.thick For MFC-8440 and DCP-8040: 2 Open the back output tray. 3 Open the manual feed tray.
4 Using both hands put the envelope in the manual feed tray until the front edge of the envelope touches the paper feed roller. Hold the envelope in this position until the machine automatically feeds it in for a short distance, and then let go of the envelope. ■ Make sure the envelope is straight as you insert it in the manual feed tray. If it is not, the envelope may not be fed properly, resulting in a skewed printout or a jam.
5 6 7 After the printed envelope comes out of the machine, the machine will wait until you put in the next envelope. Repeat Step 4 for each envelope you want to print. Send the print data to the machine. After you finish the print job, close the back output tray. For MFC-8840D, MFC-8840DN and DCP-8045D: 2 Open the back output tray, and then unfold the face-up output tray support if necessary. 3 4 Open the MP tray and lower it gently. Pull out the MP tray support flap.
5 Put the envelopes in the MP tray so that they touch the back of the tray. Do not put more than 3 envelopes in the MP tray at any one time, or it may cause a jam. Make sure that the envelopes are neatly stacked and in the proper position in the MP tray. If they are not, the envelopes may not be fed properly, resulting in a skewed printout or a jam.
6 Press and slide the paper-width guide to fit the envelope size. When you put envelopes in the MP tray, please remember the following: ■ During printing, the inside tray rises to feed envelopes into the machine. ■ The side to be printed on must be face up. ■ Put the leading edge (top of the envelope) in first and push it gently into the tray. 7 8 Send the print data to the machine. After you finish the print job, close the back output tray.
Printer operation keys Job Cancel You can clear data from the memory. Secure key Secured data is password protected. Only those people that know the password will be able to print the data. The machine will not print secure data until the password is entered. After the document is printed, the data will be cleared from the memory. To use this function, you need to set your password in the printer driver dialog box. (See Device Options on page 2-11.
5 Press or to select Print. Press Set. The machine prints the data. —OR— If you want to delete the secured data press select Delete. Press Stop/Exit. or to ■ If you turn the power switch Off, the secured data saved in memory will be cleared. ■ After you print the secured data it will be cleared from memory. Setting the Emulation Selection The LCD screen shown in this section is from MFC-8440, MFC-8840D and MFC-8840DN. This machine has an Automatic Emulation Selection function.
Printing the Internal Font List You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you select it. 1 Press Menu, 4, 2, 1. 42.Print Options 1.Internal Font (For DCP-8040 and DCP-8045D, press Menu, 3, 2, 1) Press Start 2 Press Start. The machine prints the list. 3 Press Stop/Exit. Printing the Print Configuration List You can print a list of current printer settings. 1 Press Menu, 4, 2, 2. 42.Print Options 2.
2 Printer driver settings (Windows® Only) Printer driver settings You can change the following printer settings when you print from your computer: ■ Media Type ■ Multiple Page ■ Duplex ■ Watermark*1*2 ■ Scaling*2 ■ Print Date & Time*1*2 ■ Quick Print Setup*1*2 ■ Secure Print*1 *1 These settings are not available with the BR-script driver. *2 These settings are not available with the Universal printer driver.
Features in the Brother Native Driver The Brother Native driver is a printer driver developed exclusively by Brother, this driver includes more features than the Microsoft® Windows® Universal printer driver. Basic tab 1 2 3 4 1 2 3 4 Select the Paper Size, Multiple Page, Border Line (if any) and Orientation. Select number of Copies and Media Type. Select Paper Source (First Page and Other Pages). Auto Select allows the printer driver to select a suitable tray for Paper Size automatically.
Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper. Ex. 4 in 1 Ex. 1 in 2 × 2 pages Border Line When printing multiple pages on one sheet with the Multiple Page feature you can select to have a solid border, dash border or no border around each page on the sheet.
Copies The copies selection sets the number of copies that will be printed. Collate With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the document is printed. Collate box checked Collate box not checked Media Type You can use the following types of media in your machine.
Advanced tab 1 2 3 4 5 To return to the default settings, click the Default button. Change the tab settings by selecting one of the following icons: 1 Print Quality 2 Duplex 3 Watermark 4 Page Setting 5 Device Options Print Quality Resolution You can select from the following resolutions: ■ HQ 1200 ■ 600 dpi ■ 300 dpi When you select Use Duplex Unit, HQ 1200 is not available.
Toner Save You can save running costs by turning on the Toner Save Mode, which reduces the print density. Print Setting For Windows® 98/98SE/Me Print Setting is used for optimizing your print quality for the type of original being printed (Photos, Graphics or Scanned Images). When you choose Auto (Recommended), the printer automatically prints with the most suitable print settings. With the Print Setting set to Manual, you can change the Brightness, Contrast and Graphics Quality options manually.
Duplex Printing Choosing the Duplex Printing icon displays the Duplex features available. Use Duplex Unit (For MFC-8840D, MFC-8840DN and DCP-8045D) Check the Duplex box and then select Use Duplex Unit. In this mode the machine prints on both sides of the paper automatically. Manual Duplex Check the Duplex box and then select Manual Duplex. In this mode, the machine prints all the even numbered pages first. Then the printer driver stops and shows the instructions required to re-install the paper.
Binding Offset Check the Binding Offset option, you can specify the offset value of the binding side in inches or millimeters (0 - 8 inches) [0 - 203.2 mm]. Watermark You can place a logo or text into your document as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark, and then select the watermark you want to use. In background Check In background to print the watermark image in the background of your document.
Print Watermark The Print Watermark feature offers the following print choices: ■ On all pages ■ On first page only ■ From second page ■ Custom ■ Apply from second copy (collate only) (For Windows® 2000/XP/Windows NT® 4.0) Watermark Setting You can change the Watermark’s size and position on the page by selecting the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then select Text or Bitmap in the Watermark Style.
■ Position This setting offers you the control for where the Watermark is to be positioned on the page. Page Setting You can change the print size of your document with the Scaling feature. ■ Check Off if you want to print the document as it appears on your screen. ■ Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper. ■ Check the Free box if you want to manually reduce or enlarge the output.
Device Options Lets you set the following Printer Functions: Secure Print Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must use the control panel of the machine (with the password) to print them. To send a secured document: 1 Select Secure Print from Printer Function and check Secure Print.
Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view setting, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options section. The factory setting is OFF.
Administrator (For Windows® 98/98SE/Me Users Only) The administrator selection permits the Copy, Scaling and Watermark features to be locked and password protected. Record your password and keep it in a safe place for future reference. If you forget your password these settings can not be accessed.
Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time from your computers system clock on your document. Click the Setting button to change the Date and Time Format. You can change the Font by clicking the Font button or the Position. To include a background with the Date and Time select Opaque. When Opaque is selected you can set the Darkness of the Date and Time background by changing the percentage.
Accessories tab The Accessories Tab includes the settings for configuring the printer driver for the size of paper loaded in each paper source. This tab also installs any additional options into the driver settings. Paper Source Setting To configure the paper size for each paper source, highlight the source in the Paper Source Setting list. Select the Paper Size from the pull-down box and click Update.
Support tab The Support tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User Guides, Driver Updates and Tips for using your machine.
Features in the PS printer driver (For Windows®) The Windows® 98/98SE/Me/2000 Professional/XP and Windows NT® 4.0 utilizes BR-Script 3 (PostScript® 3™ language emulation) driver. To install the PS driver If you have already installed the printer driver following the instruction in the Quick Setup Guide, insert the CD-ROM into the CD-ROM drive on your PC and click Install MFL-Pro Suite and follow the on-screen instructions.
Device Settings tab Select the options you installed.
Layout tab If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Layout tab by clicking Printing Preferences... in the General tab of the Brother MFC-8840D BR-Script3 Properties screen. You can change the Layout setting by selecting the setting in the Orientation, Page Order and Page Per Sheet. Booklet (For MFC-8840D, MFC-8840DN and DCP-8045D) (For Windows® 2000/XP) You can print a booklet by selecting Booklet from Pages Per Sheet list.
Paper / Quality tab If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Paper/Quality tab by clicking Printing Preferences... in the General tab of the Brother MFC-8840D BR-Script3 Properties screen. Select the Paper Source.
Advanced Options If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Brother MFC-8840D BR-Script3 Advanced Options tab by clicking Advanced... button in the Layout tab or the Paper/Quality tab. 1 2 3 1 2 3 Select the Paper Size and Copy Count. Set the Print Quality, Scaling and TrueType Font setting.
3 How to scan using Windows® ■ The scanning operations and drivers will be different depending on your operating system. ■ The screens shown in this chapter are from MFC-8840D. For Windows® XP The machine uses Windows® Imaging Acquisition (WIA) for scanning documents. (See Scanning a document (For Windows® XP only) on page 3-2.) In addition to the WIA driver, there is also a TWAIN compliant scanner driver installed.
Scanning a document (For Windows® XP only) WIA compliant Windows® XP uses Windows Image Acquisition (WIA) for scanning images from the scanner. You can scan images directly into the PaperPort® 9.0SE viewer that Brother included with your scanner or you can scan images directly into any other software application that supports WIA or TWAIN scanning. How to access the scanner 1 Open your software application to scan a document.
Scanning a document into the PC There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass. If you would like to scan and then crop a portion of the page after pre-scanning the document, you will need to use the scanner glass (Flatbed). (See PreScanning to crop a portion you want to scan on page 3-11.) Scanning a document using the ADF 1 Place the original face up in the ADF (automatic document feeder).
■ The scanner resolution you can select is up to 1200 × 1200 dpi. ■ For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 3-7.) 6 To start scanning your document, click the Scan button in the Scan dialog box.
PreScanning to crop a portion you want to scan using the scanner glass The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button from the scanner window to scan the image. 1 Place the original face down on the scanner glass. 2 Make sure you selected Flatbed in the Paper source pull-down box (A). A Scanning area B 3 4 5 Select the picture type (B). In the Scan dialog box, click the Preview button.
6 If you require advanced settings, click Picture Type from the Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Advanced Properties. Click the OK button after you choose your settings. C 7 To start scanning your document, click the Scan button in the Scan dialog box. This time only the selected area of the original will appear in the PaperPort® window (or your software application window).
Brother Scanner Utility The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, change the setting using this utility. You must restart your PC for the new settings to take effect. To run the utility: You can run the utility by selecting the Scanner Utility located in the Start/All Programs/Brother/MFL-Pro Suite MFC-8840D or DCP-8045D menu.
Scanning a document TWAIN compliant The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications. This means that not only can you scan images directly into the PaperPort® 9.0SE viewer that Brother included with your machine, but you can also scan images directly into hundreds of other software applications that support TWAIN scanning.
How to access the Scanner The instructions for scanning in this Guide are for when you use ScanSoft® PaperPort® 9.0SE. 1 2 3 4 Open the software application (ScanSoft® PaperPort® 9.0SE) to scan a document. Select Scan from the File drop-down menu or select the Scan button. The Scan pane appears in the left panel. Select the scanner you are using from the Scanner drop-down list box. Click Scan.
Scanning a document into the PC You can scan a whole page —OR— Scan a portion of the page after pre-scanning the document. Scanning a whole page 1 2 Place the original face up in the ADF (automatic document feeder), or face down on the scanner glass.
PreScanning to crop a portion you want to scan The Pre-Scan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the scanner window to scan the image. 1 Place the original face up in the ADF, or face down on the scanner glass. Scanning area 2 3 Select the settings for Image Type, Resolution, Scan Type, Brightness and Contrast, as needed. In the Scanner Setup dialog box, click the PreScan button.
5 6 7 You can enlarge the portion you selected by pressing to check it. If you want to select the different portion, use undo the image. to Place the original face up in the ADF again, if you used the ADF in Step 1. Click Start. This time only the selected area of the original will appear in the PaperPort® 9.0SE window (or your software application window). In the PaperPort® 9.0SE window, use the options available to refine the image.
Settings in the Scanner window Image Type Select the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are: Image Type Resolution Scan Type Photo Select for scanning photo images. 300 x 300 dpi 24-bit color Web Select for attaching the scanned image to web pages. 100 x 100 dpi 24-bit color Text Select for scanning text documents.
Scan Type Black & White: Set the Scan Type to Black & White for text or line art. Gray Scale: Set the Scan Type to Gray (Error Diffusion) or True Gray for photographic images. Colors: Set either: 256 Color, which scans up to 256 colors, or 24-bit color which scans up to 16.8 million colors, 24-bit color (Fast) which does not use Color Matching and is faster than 24-bit color.
Document Size Set the Size to one of the following: ■ Letter (8 1/2 × 11 in.) ■ A4 (210 × 297 mm) ■ Legal (8 1/2 × 14 in.) ■ A5 (148 × 210 mm) ■ B5 (182 × 257 mm) ■ Executive (7 1/4 × 10 1/2 in.) ■ Business Card (90 × 60 mm) ■ Photo 3.5 × 5 in. (9 × 13cm) ■ Photo 5 × 7 in. (13 × 18cm) ■ APS C 4 × 6 in. (10 × 15cm) ■ Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in. or 8.9 × 8.9 mm to 215.9 × 355.
You can see the actual paper size you selected on the screen. ■ Width: shows the width of scanning area ■ Height: shows the height of scanning area ■ Data Size: shows the approximate data size calculated in a Bitmap format. The size will be different for other file formats such as JPEG.
Using the scan key (For USB or Parallel interface cable users) If you use the Scan key on a network, please refer to Using the Scan key on page 8-5. You can use Scan on the control panel to scan originals into your word processing, graphics or E-mail applications or your computer folder. The advantage of using Scan is that you avoid the mouse clicks required to scan from your computer.
Scan to E-mail You can either scan a black and white or color original into your E-mail application as a file attachment. You can change the Scan configuration. (See Scan to E-mail: on page 4-14.) 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Press Scan. ▲ Scan to E-mail Scan to Image 3 Press or to select Scan to OCR Scan to E-mail. ▼ Scan to File Select ▲▼ & Set Press Set.
Scan to OCR If your original is text only, you can have it converted by ScanSoft® OmniPage® to an editable text file and then have the result displayed in your word processing application for viewing and editing. You can change the Scan configuration. (See Scan to OCR: on page 4-13.) 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Press Scan. ▲ Scan to E-mail Scan to Image or to select 3 Press Scan to OCR Scan to OCR. ▼ Scan to File Press Set.
Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR ScanSoft® PaperPort® 9.0SE for Brother is a document management application. You will use PaperPort® 9.0SE to view scanned documents. PaperPort® 9.0SE has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to combine or “stack” documents of different formats for printing, faxing or filing. ScanSoft® PaperPort® 9.0SE can be accessed through the ScanSoft® PaperPort® 9.0SE program group.
Viewing items ScanSoft® PaperPort® 9.0SE provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents each item in a Desktop or folder). Items in the selected folder appear on the PaperPort® 9.0SE Desktop. You can see PaperPort® 9.0SE items (MAX files) and non-PaperPort® 9.0SE items (files created using other applications). Non-PaperPort® 9.0SE items include an icon that indicates the application that was used to create the item; a non-PaperPort® 9.
Organizing your items in folders PaperPort® 9.0SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View. An item can be a PaperPort® 9.0SE item or a non-PaperPort® 9.0SE item: ■ Folders are arranged in a “tree” structure in the Folder View. You use this section to select folders and view their items in Desktop View. ■ You can simply drag and drop an item onto a folder.
ScanSoft® OmniPage® OCR lets you convert image text into text you can edit Software by: ScanSoft® OmniPage® OCR is installed automatically with PaperPort® 9.0SE when you install MFL-Pro Suite on your computer. ScanSoft® PaperPort® 9.0SE can quickly convert the text on a ScanSoft® PaperPort® 9.0SE item (which is really just a picture of the text) into text that you can edit with a word processing application. PaperPort® 9.
You can Export items in other formats You can export or save PaperPort® 9.0SE items in several popular file formats, such as BMP, JPEG, TIFF, PDF or self-viewing. For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG files for displaying images. Exporting an image file 1 2 3 4 Select the Save As command from the File pull-down menu in the PaperPort® 9.0SE window. The Save ‘XXXXX’ as dialog box will be displayed.
How to Uninstall PaperPort® 9.0SE and ScanSoft® OmniPage® OCR For Windows® 98/98SE and Windows® Me: Select Start, Settings, Control Panel, Add/Remove Programs and the Install/Uninstall tab. Select PaperPort and click the Add/Remove button. Select PaperPort from the list and click the Add/Remove button. For Windows® 2000 Professional: Select Start, Settings, Control Panel and Add/Remove Programs. Select PaperPort and click the Change/Remove button. Select PaperPort from the list and click the Change button.
4 Using ControlCenter2.0 (For Windows®) ■ The screens shown in this chapter are from MFC-8440, MFC-8840D and MFC-8840DN. ■ The functions that can be used in ControlCenter2.0 may vary depending upon the model. ControlCenter2.0 ControlCenter2.0 is a software utility that allows you to quickly and easily access your frequently used applications. Using ControlCenter2.0 eliminates the need to manually launch the specific applications. ControlCenter2.
How to turn off the AutoLoad feature in ControlCenter2.0 Once you start ControlCenter2.0 from the Start menu, the icon will appear on the task tray. You can open ControlCenter2.0 window by double-clicking on the icon. If you do not want ControlCenter2.0 to run automatically each time the computer is started; in 1 Right-click on ControlCenter2.0 icon the Task Tray, and select Preferences. 2 ControlCenter2.0 preference window appears, then uncheck the Start ControlCenter on computer startup check box.
SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. ■ Image (Default: Microsoft Paint) — enables you to scan a page directly into any graphic viewer/editor application. You can select the destination application, such as MS Paint, Corel PhotoPaint, Adobe PhotoShop, or any kind of image editing application you have installed on your computer.
COPY Copy — allows you to use the PC and any printer driver for enhanced copy operations. You can scan the page on the machine and print the copies using any of the features of the machine printer driver—OR—you can direct the copy output to any standard printer driver installed on the PC including network printers. You can configure your preferred settings on up to four buttons.
SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Image (example: Microsoft Paint) Scan to Image feature allows you to scan an image directly into your graphics application for image editing. To change the default settings, right-click on the button and select Software Button. Change the other settings, if needed. By selecting Device Button at each Scan button, you can configure the Scan key on your machine for each scan feature.
To change the destination application, select the appropriate application from the Target Application pull down list. You can add an application to the list by clicking the Add button. Enter the Application Name (up to 30 characters) and the Application Location. You can also find the application location by clicking button. Choose the File Type from the pull-down list. If you want to delete application you have added, select Application Name from the pull down list.
OCR (Word Processing program) Scan to OCR converts the graphic page image data into text which can be edited by any word processor program. You can change the default word processor program. To configure Scan to OCR, right-click on the button and select Software Button. To change the word processing application, select the destination word processing application from the Target Application pull down list. You can add an application to the list by clicking the Add button.
E-mail Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click on the button and select Software Button. To change the E-mail application, select your preferred E-mail application from the E-mail Application pull down list. You can add an application to the list by clicking the Add button.
File attachments You can choose from the following list of file types for attachment to your E-mail or for saving to a folder. File Type — Select from the pull-down list the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF - Uncompressed (*.tif) TIFF - Compressed (*.tif) TIFF Multi-Page - Uncompressed (*.tif) TIFF Multi-Page - Compressed (*.tif) Portable Network Graphics (*.png) PDF (*.
File Scan to File button allows you to scan an image and save it in a specific file type to any directory on your PC. This allows you to easily archive your paper documents. To configure the file type and save to directory, right-click on the button and select Software Button. Select the file type for the saved image by selecting from the File Type pull-down list.
CUSTOM SCAN There are four buttons from which you can set your own preferences and configuration to fit your required usage for scanning. To configure a button, right-click on the button, and the configuration window will appear. You have four function choices of scan action, Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Scan to Image: This setting allows you to scan a page directly into any graphic viewer/editor software.
Customizing a user-defined button To configure a button, right-click on the button, and the configuration window will appear. Please read the following guide lines for the button configuration. Scan to Image: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field.
Scan to OCR: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select Target Application, File Type, OCR Software, Resolution, Scan Type, Document Size, Brightness and Contrast settings. 4 - 13 USING CONTROLCENTER2.
Scan to E-mail: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select E-mail Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast settings. USING CONTROLCENTER2.
Scan to File: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab Select the file format from the File Type pull down list. You can either send the file to the default folder which is shown currently in the Destination Folder box or select your preferred folder by using button.
COPY The Copy buttons (1-4) can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as N-in-1 printing. Before you can use the Copy buttons you must first configure the printer driver by right-clicking on the button. You can enter up to 30 characters in the Name for Copy field and select Copy Ratio.
Before finishing the Copy button configuration, you must set the Printer Name. Then click the Print options button to display the printer driver settings. The Print options screen will vary depending upon which model printer you have selected. In the printer driver settings window you can choose advanced settings for printing. You must configure each of the copy buttons before they can be used. 4 - 17 USING CONTROLCENTER2.
PC-FAX (For MFC-8440, MFC-8840D and MFC-8840DN only) This section allows you to easily open the software for sending or receiving a PC-FAX or edit the address book by clicking the appropriate button. Send The Send button allows you to scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 6-1.) To change the Send settings, right-click on the button to open the configuration window.
Receive / View Received The Receive button allows you to start receiving PC-FAXes to your computer. By clicking this button, the PC-FAX receiving software is activated and starts receiving fax data. (See Running PC-FAX Receiving on page 6-19.) When the machine is connected to the network, you cannot use this function. When the PC-FAX receiving software if running, the View Received button. Clicking this button open the viewer application. (PaperPort® 9.0SE) 4 - 19 USING CONTROLCENTER2.
Address Book The Address Book button allows you to configure add, amend or delete contacts from your address book. By clicking the button, the address book window will open for your editing. (See Brother Address Book on page 6-7.) Setup By clicking the Setup button, you can configure the user settings used by the PC-FAX application. (See Setting up user information on page 6-2.) USING CONTROLCENTER2.
DEVICE SETTING (For MFC-8440, MFC-8840D and MFC-8840DN only) In this section you can configure the machine setting by clicking the button. When the machine is connected to a network, you cannot use this function. Remote Setup The Remote Setup button allows you to open the Remote Setup Program window with which you can configure the machine setting menus. 4 - 21 USING CONTROLCENTER2.
5 Using MFC Remote Setup (For Windows®) (For MFC-8440, MFC-8840D and MFC-8840DN only) MFC Remote Setup The MFC Remote Setup application lets you quickly and easily set up your MFC directly from your PC screen. When you access this application, the settings on your MFC will be downloaded to your PC and displayed on your computer screen. If you change the settings, you can upload them directly to the MFC.
Print button The Print button prints the selected items on the MFC. You cannot print the MFC Remote Setup changes until you click the Apply button to upload the new data to the MFC. Then you can click the Print button to get an up-to-date printout. Export button Click the Export button to save your current settings to a file. Import button Click the Import button to read the settings from your saved file into the MFC Remote Setup screen.
6 Using Brother PC-FAX software (For Windows®) (For MFC-8440, MFC-8840D and MFC-8840DN only) PC-FAX sending The Brother PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You can create a file in any application on your PC, and then send it as a PC-FAX. You can even attach a cover page note.
Setting up user information You can access the User Information from the FAX Sending dialog box by clicking . (See Sending a file as a PC-FAX using the Facsimile style user interface on page 6-16.) 1 2 3 From the Start menu, select All Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then select PC-FAX Setup. The Brother PC-FAX Setup dialog box will appear: You must enter this information to create the Fax Header and Cover Page. Click OK to save the User Information.
Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. The user has the choice of two user interfaces: Simple style or Facsimile style. To change the user interface select the interface setting you want: Simple style or Facsimile style. (See User interface on page 6-4.) Outside line access If you need to enter a number to access an outside line, enter it here.
User interface In the Sending tab, select the user interface you wish to use. You can choose the Simple Style or the Facsimile Style.
Address Book If Outlook® Express is installed on your PC, you can select which address book to use for PC-FAX sending, Brother Address Book or Outlook® Express from the Address Book tab. (not available for Windows NT® 4.0) For the Address book file, you must enter the path and file name of the database file which contains the address book information. —OR— Use the Browse button to find the database to select.
Speed-Dial setup From the Brother PC-FAX Setup dialog box, click the Speed-Dial tab. (To use this feature, you must select the Facsimile Style user interface.) You can register a Member or Group on each of the ten Speed-Dial buttons. To register an address in a Speed-Dial button: 1 Click the Speed-Dial button you want to program. 2 Click the Member or Group you want to store on the Speed-Dial button. 3 Click Add >> to save it. To clear a Speed-Dial button: 1 Click the Speed-Dial button you want to clear.
Brother Address Book From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then click PC-FAX Address Book.
Setting up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups. 1 In the Address Book dialog box, click the icon to add a Member. The Brother Address Book Member Setup dialog box will appear: 2 In the Member Setup dialog box, type the Member’s information. Name is a required field. Click OK to save the information.
Setting up a Group for Broadcasting If you often send the same PC-FAX to several recipients, you can combine them in to a Group. 1 In the Brother Address Book dialog box, click the icon to create a Group. The Brother Address Book Group Setup dialog box appears: 2 3 4 Type the name of the new Group in the Group Name field. In the Available Names box, select each Member to be included in the Group, and then click Add >>. Members you add to the Group will be added to the Group Members box.
Editing Member information 1 2 3 4 Select the Member or Group you want to edit. Click the edit icon. Change the Member or Group information. Click OK to save your changes. Deleting a Member or Group 1 2 3 Select the Member or Group you want to delete. Click the delete icon. When the Confirm Item Delete dialog box appears, click OK. Exporting the Address Book You can export the whole Address Book to an ASCII text file (*.csv).
3 4 If you are exporting to an ASCII file, select the Divide Character - Tab or Comma. This selects between a Tab or Comma to separate the data fields. Select OK to save the data. 5 Type the name of the file, and then select Save.
Importing to the Address Book You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. To import an ASCII text file: 1 From the Address Book select File, point to Import, and then click Text. —OR— Click Vcard and go to Step 5. 2 From the Available Items column select the data fields you want to import, and click Add >>. From the Available Items list select the fields in the same order they are listed in the Import text file.
5 Type the name of the file, and then select Open. If you selected a text file in Step 1, the Files of type: will be Text file (*.csv).
Setting up a Cover Page From the PC-FAX dialog box, click to access the PC-Fax Cover page setup screen.
Entering Cover Page Information If you are sending a fax to more than one recipient, the recipient information will not be printed on the Cover Page. To From Comment Type the comment you want to add to the cover page. Form Select the cover page format you want to use. Import BMP file You can insert a bitmap file, such as your company logo, in the cover page. Use the browse button to select the BMP file, and then select the alignment style.
Sending a file as a PC-FAX using the Facsimile style user interface 1 2 3 Create a file in Word, Excel, Paint, Draw or any other application on your PC. From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click Print. The Facsimile style user interface will appear, if it does not check the user interface selection setting as detailed on page 6-3.
4 Enter the fax number using any of the following methods: ■ Using the dial pad enter the number. ■ Click any of the 10 Speed-Dial buttons. ■ Click the Address Book button, and then select a Member or Group from the Address Book. If you make a mistake, click Clear to delete all the entries. 5 6 To include a Cover Page, click Cover Page On, and then click the Cover Page icon to enter or edit the Cover Page information. Click Start to send the fax. If you want to cancel the fax, click Stop.
3 Select Brother PC-FAX as your printer, and then click Print. The Simple style user interface will appear; if it does not check the user interface selection setting as detailed on page 6-3. 4 In the To: field, type the fax number of the recipient. You can also use the Address Book to select destination fax numbers by clicking the To: button. If you made a mistake entering a number, click the Clear button to delete all the entries. To send a Cover Page and note, click the Cover Page On check box.
Setting up PC-FAX receiving The PC-FAX Receive function will automatically upload incoming faxes received by your machine to your PC for viewing, printing or deleting. PC-FAX receiving is only available when using the USB/Parallel connection, not the Network (LAN) connection. Running PC-FAX Receiving From the Start menu, select All Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then select ‘PC-FAX Receiving’. The PC-FAX bar for this Windows® session.
3 4 5 6 7 In Ring Delay, select the number of rings before you want your PC to answer incoming calls. In Save file to, use the Browse button if you want to change the path where PC-FAX files will be saved. In File Format, select .tif or .max for the format the received document will be saved in. The default format is .tif. If you want to, you can check the Play wave file when receiving FAX check box, and then enter the path of the wave file.
7 Using your machine with a Macintosh® Setting up your USB-equipped Apple® Macintosh® ■ Before you can connect the machine to your Macintosh®, you must buy a USB cable that is not longer than 6 feet (1.8 metres). Do not connect the machine to a USB port on a keyboard or a non-powered USB hub. ■ Some descriptions in this chapter are based on the MFC-8840D. These descriptions also apply to the MFC-8440, MFC-8840DN, DCP-8040 and DCP-8045D. ■ The screens shown in this chapter are from MFC-8840D.
Using the Brother printer driver with your Apple® Macintosh® (Mac OS® 8.6 - 9.2) To select a Printer: 1 Open the Chooser from the Apple menu. 2 Click the Brother Laser icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser.
To print a document: 1 From the application software such as Presto!® PageManager®, click File menu and select Page Setup. You can change the settings for Paper Size, Orientation, and Scaling, and then click OK. 2 From application software such as Presto!® PageManager®, click File menu and select Print. Click Print to start printing. If you want to change Copies, Pages, Resolution, Paper Source and Media Type, select your settings before clicking Print.
Device Options allows you to select Duplex. Automatic Duplex is only available with the MFC-8840D, MFC-8840DN and DCP-8045D.
Using the Brother Printer Driver with Your Apple® Macintosh® (Mac OS® X) Choosing page setup options 1 From application software such as Presto!® PageManager®, click the File menu and select Page Setup. Make sure your machine is selected in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scaling, then click OK. 2 From application software such as Presto!® PageManager®, click File menu and select Print. Click Print to start printing.
Specific settings Set the Media Type, Resolution, Toner Save, and other settings. Press Copies & Pages to select settings you want to change. Duplex Automatic Duplex is only available with the MFC-8840D, MFC-8840DN and DCP-8045D.
Using the PS driver with your Apple® Macintosh® To use the PS driver on a Network, see the NC-9100h Network User’s Guide on CD-ROM. To use the PS driver with a USB cable, you need to set the Emulation to BR-Script3 (For MFC-8440, MFC-8840D and MFC-8840DN, Menu, 4, 1. DCP-8040 and DCP-8045D, Menu, 3, 1.) before connecting the USB cable. (See Setting the Emulation Selection on page 1-17.) The PS driver does not support the following functions: ■ HQ 1200 ■ Secure Print ■ PC-Fax Sending For Mac OS® 8.6 to 9.
2 Open the Desktop Printer Utility icon. 3 Select Printer (USB), and then click OK. 4 Click Change... in the PostScript™ Printer Description (PPD) file. Select your machine, and then click Select.
5 Click Change... in the USB Printer Selection. Select your machine, and then click OK. 6 Click Create....
7 Enter your machine name (MFC-8840D), and then click Save. 8 Select Quit from the File menu. 9 Click the MFC-8840D icon on the Desktop. 10 Select Set Default Printer from the Printing menu.
For Mac OS® X users You need to install the PS driver using the following instructions. ■ If you use a USB cable and your Macintosh® is “Mac OS® X”, only one printer driver for a machine can be registered in Print Center. ■ If a Brother Native Driver (MFC-XXX) is already listed in Printer list, you will need to delete it and then install the PS driver. ■ To use the PS driver with a USB cable, you need to set the Emulation to BR-Script3 (For MFC-8440, MFC-8840D and MFC-8840DN, Menu, 4, 1.
3 Open the Print Center icon. 4 Click Add Printer… .
5 Select USB. 6 Select your machine, and then click Add. 7 Select Quit Printer Center from the Print Center menu.
Sending a fax from your Macintosh® application (For MFC-8440, MFC-8840D and MFC-8840DN only) For Mac OS® 8.6 - 9.2 users You can send a fax directly from a Macintosh® application by doing the following: The PS driver does not support the following function. 1 2 3 Create a document in a Macintosh application. To send a fax, select Print from the File menu. The Printer dialog box will appear: When Printer is selected, the top button shows Print and the Address button is grayed.
4 5 6 Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers and the right box shows the Destination Fax Numbers as you select them. To address the fax, type a fax number in the Input Fax Number box. When you are finished addressing your fax, click Send Fax. ■ To select and only send certain pages of the document, click OK to go to the Print dialog box.
For Mac OS® X users You can send a fax directly from a Macintosh® application by doing the following: The PS driver does not support the following function. 1 2 Create a document in a Macintosh application. To send a fax, select Print from the File menu. The Printer dialog box will appear: 3 Select Send Fax from pull-down menu.
4 Select Facsimile from the Output pull-down menu. 5 To address the fax, type a fax number in the Input Fax Numbers box, and then click Print. If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.
Drag a vCard from the Mac OS® X Address Book application 1 2 Click Address Book button. Drag a vCard from the Mac OS® X Address Book application to the Destination Fax Numbers field. When you are finished addressing your fax, click Print.
■ The vCard used must contain a work fax or home fax number. ■ When you choose work fax or home fax from the Stored Fax Numbers pull-down list, only the fax number stored in the Mac OS® X Address Book for the selected category will be used. If the fax number is stored in only one of the Mac OS® X Address Book categories, the number will be retrieved no matter which category you have selected (work or home).
Using the Brother TWAIN scanner driver with your Macintosh® The Brother software includes a TWAIN Scanner driver for Macintosh®. You can use this Macintosh® TWAIN Scanner driver with any applications that support the TWAIN specifications. Mac OS® X Scanning is supported in Mac OS® X 10.2.1 or greater. Accessing the scanner Run your Macintosh® TWAIN-compliant application software.
Scanning an image into your Macintosh® You can scan a whole page —OR— scan a portion after prescanning the document. Scanning a whole page 1 2 3 Place the original face up in the ADF, or face down on the scanner glass. Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Color Type Scanning Area Brightness Contrast Click Start. When scanning has finished, the image will appear in your graphics application.
PreScanning an image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button will allow you to crop unwanted areas from the images. When you are satisfied with the preview, click Start to scan the image. 1 Insert the original face up in the ADF, or face down on the scanner glass. 2 Click PreScan.
Settings in the Scanner window Image Resolution From the Resolution pop-up menu choose the scanning resolution. Higher resolutions use more memory and transfer time, but produce a finer scanned image.
Color Type Black & White—Set the image type to Black and White for text or line art. For photographic images, set the image type to Gray (Error diffusion) or True Gray. Gray (Error Diffusion)—is used for documents with photographic images or graphics. (Error Diffusion is a method for creating simulated gray images by placing black dots instead of the true gray dots in a specific matrix instead of true gray dots.) True Gray—is used for documents with photographic images or graphics.
Scanning Area Set the Size to one of the following: ■ Letter (8.5 × 11 inches) ■ A4 (210 × 297 mm) ■ Legal (8 1/2 × 14 in.) ■ A5 (148 × 210 mm) ■ B5 (182 × 257 mm) ■ Executive (7.25 × 10.5 inches) ■ Business Card (90 × 60 mm) ■ Custom (user adjustable it from 0.35 × 0.35 in. to 8.5 × 11.69 in. or 8.9 × 8.9 mm to 216 × 356 mm) After you choose a custom size, you can adjust the scanning area. Click and hold the mouse button as you drag the mouse to crop the image. Width: Enter the width of the custom size.
Adjusting the Image Brightness Adjust the Brightness setting to get the best image. The Brother TWAIN Scanner driver offers 100 Brightness levels (-50 to 50). The default value is 0, representing an ‘average’ setting. You can set the Brightness level by dragging the slide bar to the right to lighten the image or to the left to darken the image. You can also type a value in the box to set the level. Click OK. If the scanned image is too light, set a lower Brightness level and scan the image again.
Using Presto!® PageManager® Presto!® PageManager® is application software for managing the documents in your computer. Since it is compatible with most image editors and word processing programs, Presto!® PageManager® gives you unmatched control over your computer files. You can easily manage your documents, edit your E-mail files, and read documents with the OCR software built into Presto!® PageManager®. If you use the machine as a scanner, we recommend that you install Presto!® PageManager®.
System requirements ■ ■ ■ ■ PowerPC processor System 8.6, 9X, 10.1/10.2.1 or greater CD-ROM drive Hard disk drive with at least 120 MB of free disk space Recommended: ■ 8-bit color or higher video adapter. ■ Eudora Mail, or Outlook® Express electronic mail software Technical Support For USA Newsoft America Inc. Postal Address: Telephone: FAX: E-mail Address: URL: 4113 Clipper Court Fremont, CA 94538, USA 510-4458600 510-4458601 contactus@newsoftinc.com http://www.newsoft.
Using ControlCenter2.0 (For Mac OS® X 10.2.1 or greater) ■ The screen shown in this section are from the MFC-8440, MFC8840D and MFC-8840DN ■ The functions that can be used in ControlCenter2.0 may vary depending upon the model. ControlCenter2.0 is a software utility that allows you to quickly and easily access the most frequently used applications. Using ControlCenter2.0 eliminates the need to manually launch the specific applications. ControlCenter2.
How to turn off the AutoLoad feature in ControlCenter2.0 The icon will appear on the menu bar. To open ControlCenter2.0 window, click on the icon and select Open. If you do not want ControlCenter2.0 to run automatically each time the computer is started; 1 Click on ControlCenter2.0 icon in the menu bar and select Preference. 2 ControlCenter2.0 preference window appears, then uncheck the Start ControlCenter on computer startup check box. 3 Click OK to close the window. ControlCenter2.
SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. ■ Image (Default: Apple PreView) — enables you to scan a page directly into any graphic viewer/editor application. You can select the destination application, such as Adobe® PhotoShop® or any kind of image editing application you already have installed on your computer.
COPY COPY — allows you to use the PC and any printer driver for enhanced copy operations. You can scan the page on the machine and print the copies using any of the features of the machine printer driver—OR—you can direct the copy output to any standard printer driver installed on the PC including network printers. You can configure your preferred settings on up to four buttons. DEVICE SETTINGS (For MFC-8440, MFC-8840D and MFC-8840DN only) You can configure the machine setting.
SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Image (example: Apple PreView) Scan to Image feature allows you to scan an image directly into your graphics application for image editing. To change the default settings, click on the button while holding down the Ctrl key and select Software Button. Change the other settings, if needed.
To change the destination application, select the appropriate application from the Target Application pull down list. You can add an application to the lists by clicking the Add button. Enter the Application Name (up to 30 characters) and select your preferred application by clicking the Browse button. Also choose the File Type from the pull-down list. You can delete applications that you have added. Just select the Application Name and click the Delete button.
OCR (Word Processing program) Scan to OCR converts the graphic page image data into text which can be edited by any word processor program. You can change the default word processor program. To configure Scan to OCR, click on the button while holding down the Ctrl key and select Software Button. To change the word processing application, select the destination word processing application from the Target Application pull down list. You can add an application to the lists by clicking the Add button.
E-mail Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click on the button while holding down the Ctrl key and select Software Button. To change the E-mail application, select your preferred E-mail application from the E-mail Application pull down list. You can add an application to the lists by clicking the Add button.
File attachments You can choose from the following list of file types for attachment to your E-mail or for saving to a folder. File type — Select from the pull-down list the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF - Uncompressed (*.tif) TIFF - Compressed (*.tif) TIFF Multi-Page - Uncompressed (*.tif) TIFF Multi-Page - Compressed (*.tif) Portable Network Graphics (*.png) PDF (*.
File Scan to File button allows you to scan an image and save it in a specific file type to any directory on your hard disk. This allows you to easily archive your paper documents. To configure the file type and save to directory, click on the button while holding down the Ctrl key and select Software Button. Select the file type for the saved image by selecting from the File Type pull down list.
CUSTOM SCAN There are four buttons from which you can set your own preferences and configuration to fit your required usage for scanning. To configure a button, click on the button while holding down the Ctrl key, and the configuration window will appear. You have four function choices of scan action, Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Scan to Image: This setting allows you to scan a page directly into any graphic viewer/editor software.
Customizing a user-defined button To configure a button, click on the button while holding down the Ctrl key, and the configuration window will appear. Please follow the following guide lines for the button configuration. Scan to Image: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field.
Scan to OCR: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select Target Application, File Type, OCR Software, Resolution, Scan Type, Document Size, Brightness and Contrast settings.
Scan to E-mail: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select E-mail Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast settings.
Scan to File: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab Select the file format from the File Type pull down list. You can either send the file to the default My pictures folder or select your own destination folder by using the Browse button. You can also select Resolution, Scan Type, Document Size, Brightness and Contrast settings.
COPY The Copy buttons (1-4) can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as N-in-1 printing. Before you can use the Copy buttons you must first configure the printer driver by clicking on the button while holding down the Ctrl key. You can enter up to 30 characters in the Name for Copy field and select Copy Ratio.
Before finishing the Copy button configuration, you must set the Printer Name. Then select your print settings from the Presets pull-down list, then click OK to close the window. By clicking the configured copy button, the print dialog window will open. ■ You must configure each of the copy buttons before they can be used. ■ By using the Copy button, you can also send a fax using the printer driver.
DEVICE SETTINGS (For MFC-8440, MFC-8840D and MFC-8840DN only) In this section you can configure the machine setting by clicking the button. When the machine is connected to a network, you cannot use this function. Remote Setup The Remote Setup button allows you to open the Remote Setup Program window in which you can configure the machine setting menus.
MFC Remote Setup (Mac OS® X) (For MFC-8440, MFC-8840D and MFC-8840DN only) The MFC Remote Setup application allows you to quickly set up your MFC by taking advantage of the ease and speed of programming on your Macintosh®. When you access this application, the settings on your MFC will be downloaded automatically to your Macintosh® and displayed on your computer screen. If you change the settings, you can upload them directly to the MFC.
Apply This uploads the data to the MFC, but does not exit the remote setup application. Print This command prints the selected items on the MFC. You can not print the data until it is uploaded to the MFC. Click Apply to upload the new data to the MFC and click Print. Export This command saves the current configuration settings to a file. Import This command reads the settings from a file.
8 Network Scanning (Windows® 98/98SE/Me/2000 Professional and XP only) The screens shown in this chapter are from MFC-8840D. To use the machine as a Network Scanner, the NC-9100h Network board should be installed into the machine (MFC-8840DN standard) and configured with TCP/IP and mail server settings if you use Scan to E-mail (E-mail server). You can set or change NC-9100h settings from control panel, with the BRAdmin Professional utility and with Web Management.
Registering your PC with the machine If you need to change the machine that was registered to your PC during the installation of MFL-Pro, follow the steps below. 1 For Windows® 98/Me/2000 From the Start menu, select Control panel, Scanners and Cameras, and then right-click Scanner Device icon and select Properties to view the Network Scanner Properties dialog box.
2 Click the Network Setting tab in the dialog box and select a method to specify your machine as a Network scanner for your PC. < Specify your machine by address Enter the IP address of the machine in the IP Address field. Click Apply and then OK. Specify your machine by Name Enter the machine Node name in the Node Name field. Click Apply and then OK. Search from a list of available device Click Browse and select the appropriate device you want to use. Click OK. Click Apply and then OK.
3 Click the Scan To Button tab in the dialog box and enter your PC Name in the Display Name field. The machine's LCD displays the name you enter. Default setting is your PC Name. You can enter a name if you like. 4 You can avoid receiving unwanted documents by setting a 4-digit PIN Number. Enter your PIN Number in the PIN Number and Retype PIN Number field. To send data to a PC protected by a PIN Number, the LCD prompts to enter the PIN Number before the document can be scanned and sent to the machine.
Using the Scan key Scan to E-mail (PC) When you select Scan to E-mail (PC) your original will be scanned and sent directly to the PC you designated on your network. ControlCenter2.0 will activate the default E-mail application on the designated PC for addressing to the recipient. You can scan a black and white or color original and it will be sent with the E-mail from the PC as an attachment. You can change the Scan configuration. (See Scan to E-mail: on page 4-14.
Scan to E-mail (E-mail server) (For MFC-8440, MFC-8840D and MFC-8840DN only) When you select Scan to E-mail (E-mail server) you can scan a black and white or color original and send it directly to an E-mail address from the machine. You can choose PDF or TIFF for Black and White and PDF or JPEG for color. Scan to E-mail (E-mail Server) requires SMTP/POP3 mail server support.
Scan to Image When you select Scan to Image your original will be scanned and sent directly to the PC you designated on your network. ControlCenter2.0 will activate the default graphics application on the designated PC. You can change the Scan configuration. (See Scan to Image: on page 4-12.) 1 2 3 4 Place the original face up in the ADF, or face down on the scanner glass. Press Scan. Press or to select ▲ Scan to E-mail Scan to Image Scan to Image. Scan to OCR Press Set.
Scan to OCR When you select Scan to OCR your original will be scanned and sent directly to the PC you designated on your network. ControlCenter2.0 will activate ScanSoft® OmniPage® and convert your original into text for viewing and editing from a word processing application on the designated PC. You can change the Scan configuration. (See Scan to OCR: on page 4-13.) 1 2 3 4 Place the original face up in the ADF, or face down on the scanner glass. Press Scan.
Scan to File When you select Scan to File you can scan a black and white or color original and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter2.0 on the designated PC. You can change the Scan configuration. (See Scan to File: on page 4-15.) 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Press Scan. or to select 3 Press ▲ Scan to E-mail Scan to Image Scan to File.
9 Brother Network PC-FAX software (For MFC-8440, MFC-8840D and MFC-8840DN only) To use the MFC as a Network PC-FAX, the NC-9100h Network board should be installed into the MFC (MFC-8840DN standard) and configured with TCP/IP and mail server settings if you use Scan to E-mail (E-mail server). (See Using Brother PC-FAX software on page 6-1.) Enable Network PC-FAX To use the MFC for Network PC-FAX, see Using Brother PC-FAX software on page 6-1.
2 Check Enable box. This software can be used in a network environment and with a locally connected machine. It is important that when used in a network environment the Network PC Fax is set to enable.
Extra options in Address Book When the Enable Network PC-FAX option is selected, three additional options appear in the address book contact window. 1 In the Address Book dialog box, click the icon to add a member. The Brother Address Book Member Setup dialog box will appear: 2 3 4 In the Brother Address Book Member Setup dialog box, type the member's information. Name is required field. You can also enter an E-mail contact address and MFC address for the address book member.
Using the Brother Network PC-FAX software The Brother Network PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You can create a file in any application on your PC, and then send it as a Network PC-FAX. You can even attach a cover page note. All you have to do is set up the receiving parties as Members or Groups in your PC-FAX Address Book or simply enter the destination address or fax number into the User Interface.
2 3 4 To send an E-mail from Brother Network PC-FAX you can either enter the E-mail address in the To: field or in the display for Facsimile Style using the PC keyboard or select the member from the Address Book. The member must have E-mail selected as the chosen destination for that member.
Index C ControlCenter2.0 ................. 4-1 ControlCenter2.0 for Macintosh ......................................... 7-29 D drivers printer ............................... 2-1 TWAIN Compliant ............ 3-8 Windows® printer ............................ 1-1 F Fax sending a fax from Macintosh® ...................................... 7-14 Windows® PC-FAX (Windows®) ..... 6-1 receiving ................... 6-19 sending address book ........... 6-7 cover page .............6-14 facsimile style ........
® Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only.
