Setting Up the Machine Windows® USB Step 1 Windows® Parallel Setting Up the Machine Step 2 Windows NT® 4.0 Parallel USB Network Windows® Network For Administrators For the latest drivers and to find the best solution for your problem or question, access the Brother Solutions Center directly from the driver or go to http://solutions.brother.com Keep this “Quick Setup Guide”, User’s Guide and supplied CD-ROM in a convenient place for quick and easy reference at all times.
■ Getting Started Carton Components 8 MFC 1 7 Quick Setup Guide 2 3 6 5 4 4. Paper Tray 5. Front Cover Support Flap with Extension 6. Power Switch 7. Document Cover (Support Flap) 3. (For MFC-8440) Manual Feed Tray 8. Automatic Document Feeder (ADF) 1. Control Panel 2.
Control Panel MFC-8440, MFC-8840D and MFC-8840DN have similar control panel keys. 1 2 1. One Touch keys 2. Shift 3. Fax and telephone keys 4. Mode keys 5 3 6 7 8 9 10 4 11 12 5. Print keys 6. Status LED (Light-Emitting Diode) 7. 5-Line Liquid Crystal Display (LCD) 8. Navigation keys 9. Copy keys (Temporary Settings) 10. Dial Pad 11. Stop/Exit 12. Start For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
Table of Contents Step 1 Setting Up the Machine 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Step 2 Install the Automatic Document Feed (ADF) Support .................................... 4 Install the Drum Unit Assembly ........................................................................ 4 Load Paper in the Paper Tray ........................................................................... 5 Release the Scanner Lock.................................................................................
Step 1 1 Setting Up the Machine Install the Automatic Document Feed (ADF) Support Do NOT connect the interface cable. Connecting the interface cable is done when installing the driver. 1 2 1 Install the Drum Unit Assembly Open the front cover by pressing the front cover release button. Open the ADF cover. Front Cover Release Button ADF Cover 2 Front Cover Insert the tabs of ADF support into the holes of the ADF one side at a time. Tab Hole 2 Tab Unpack the drum unit assembly.
Rock it from side to side several times to distribute the toner evenly inside the assembly. 1 Pull the paper tray completely out of the machine. 2 While pressing the paper guide release lever, slide the adjusters to fit the paper size. Check that the guides are firmly in the slots on the tray. Push the drum unit assembly into the machine (until it snaps into place). Windows NT® 4.
Step 1 Setting Up the Machine 4 3 Fan the stack of paper well to avoid paper jams and misfeeds. 1 Release the Scanner Lock Push the lever up to unlock the scanner. (The gray scanner lock lever is located at the back left under side of the document cover.) Scanner Lock Lever 4 Put paper in the paper tray. Check that the paper is flat in the tray and below the maximum paper mark. Up to here. 5 Put the paper tray firmly back in the machine and unfold the support flap before you use the machine.
Do not connect the Parallel or USB cable yet. Make sure that the power switch is off. Connect the AC power cord to the machine. 2 Plug the AC power cord into an AC outlet. Turn the power switch on. If you are sharing one phone line with an external telephone, connect it as shown below. Windows® Parallel 1 Setting Up the Machine Install Power Cord and Phone Line Windows® USB 5 Connect one end of the telephone line cord to the jack on the MFC marked LINE and the other end to a modular wall jack.
Step 1 Setting Up the Machine MFC-8440, MFC-8840D and MFC-8840DN have similar control panel keys. Set Dial pad Stop/Exit Menu 6 Selecting a Receive Mode Choose the Receive mode which best suits your needs. 1 2 3 4 5 6 Yes Press the Menu key. Press key. Press key. Press or Are you connecting an external telephone or external telephone answering device to the MFC? No Are you using the voice message function of your external telephone answering device? No to select the mode.
Press the Menu key. Press the key. Press the key. Enter the two digits for the day on the dial pad, and then press the Set key. 02.Date/Time 03/XX/2003 Day:01 _ Enter the last two digits of the year on the dial pad, and then press the Set key. Windows® USB 1 2 3 4 6 Enter & Set Key 02.Date/Time (e.g. Enter 0, 1.) 7 Year:2003 _ Enter the time in 24-hour format on the dial pad, and then press the Set key. 02.
Step 1 Setting Up the Machine MFC-8440, MFC-8840D and MFC-8840DN have similar control panel keys. Set Dial pad Stop/Exit Menu 8 Setting Your Station ID You should store your name and fax number to be printed on all fax pages that you send. 1 2 3 4 6 Press the Menu key. Press the key. Press the key. Use the dial pad to enter your name (up to 20 characters), and then press the Set key. 03.
Press the Menu key. Press the key. Press the key. Sending in the Product 10 Registration and Test Sheet (USA Only) 1 Fill out the Product Registration and Test Sheet. 2 Place the sheet face up in the Automatic Document Feeder. Setting Up the Machine 1 2 3 4 Selecting Your Language (Canada Only) Select your language (ENGLISH or FRENCH) by using or , and then press the Set key. Windows® USB 9 ▲ ▼ English French * Select ▲▼ & Set Windows NT® 4.0 Parallel Press the Stop/Exit key.
Step 2 Installing the Driver & Software Supplied CD-ROM (MFL-Pro Suite) You can find a variety of information on the CD-ROM. Install Software You can install printer, PC-FAX Send/Receive, scanner drivers and the various utility items, including PaperPort® and OmniPage® OCR. On-Line Registration You will be pointed to the Brother Product Registration Web Page for quick registration of your MFC (Internet access required). Documentation View the User’s Guide and other documentation in PDF format.
Step 2 Installing the Driver & Software Setting Up the Machine Follow the instructions on this page for your operating system and interface cable. Windows® USB USB Interface Cable Users.................................. Go to page 14 (For Windows® 98/98SE/Me/2000 Professional/XP) Windows® Parallel Parallel Interface Cable Users............................. Go to page 25 (For Windows® 98/98SE/Me/2000 Professional/XP) Windows® Network Windows NT® 4.0 Parallel Windows NT® Workstation Version 4.
Step 2 Installing the Driver & Software For USB Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) Make sure that you have completed the instructions from Step 1 “Setting Up the Machine” on pages 4 - 11. 1 Switch off and unplug the MFC from the AC outlet and disconnect it from your computer, if you already connected an interface cable. 2 Turn on your computer. (For Windows® 2000 Professional/XP, you must be logged on as the administrator.
Setting Up the Machine Step 2 When the PaperPort® 8.0 SE Setup window is displayed, click Next. A When the ScanSoft® Registration screen is displayed, make your selection and follow the on-screen instructions. 8 After reading and accepting the ScanSoft® License Agreement, enter your user information and click Next. B Click Finish to complete installation. 9 Select Typical and click Next. C When the Brother MFL-Pro Suite Installation window appears, click Next.
Step 2 Installing the Driver & Software For USB Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) D When the Brother Software License Agreement window appears, click Yes. E Select Local Interface, and then click Next. F Select Standard, and then click Next. The application files will be copied and installed to your computer. If you want to install the PS driver, select Custom and then follow the on-screen instructions.
Setting Up the Machine Step 2 For Windows® 98/98SE/Me Users Only It will take a few seconds for the installation screen to appear. The installation of the Brother drivers will automatically start. Follow the instructions on the screen. H Select BRUSB: USB Printer Port, and then click Next. I Accept the default Printer name by selecting Yes, and then click Next. J Select Yes (recommended), and then click Finish. A test page will be printed so you can check the print quality.
Step 2 Installing the Driver & Software For USB Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) L M N 18 The README.WRI file will be displayed. Please read this file for troubleshooting information and then close the file to continue installation. Check the Run On-Line Registration and then click Next. Click Finish to restart your computer. O After the computer restarts, click Yes to have the Control Center load each time Windows® is started.
Setting Up the Machine For Windows® 2000 Professional Users Only Make sure that you followed the instructions in 1 to F on pages 14 - 16. It will take a few seconds for the installation screen to appear. The installation of the Brother drivers will automatically start. Follow the instructions on the screen. If the Digital Signature Not Found dialog boxes appear, click Yes to install the driver. . I The README.WRI file will be displayed.
Step 2 Installing the Driver & Software For USB Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) O Select USBXXX from the pull down window for the Printer Port Selection and then click Next. P Click on Have Disk. Q Browse the CD-ROM and highlight your language folder and click Open. Highlight the W2K folder and click Open. Highlight the Addprt folder and click Open. R Click Open.
Setting Up the Machine Make sure X:\ENG\W2K\Addprt is displayed in the window and click OK (X:\ is the drive letter of your CD-ROM). W Select Yes and Next to print a test page. T Highlight the model you are installing from the list of machines and click Next. X When this screen appears, click Finish. Y If the Digital Signature Not Found dialog box appears, click Yes. Z If the test page printed, click OK. V The model you are installing will be listed in the window.
Step 2 Installing the Driver & Software For USB Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) For Windows® XP Users Only Make sure that you followed the instructions in 1 to F on pages 14 - 16. G When this screen appears, connect the USB interface cable to your PC, and then connect it to the MFC. Turn on the MFC by plugging in the power cord. Turn the power switch on. I Check the Run On-Line Registration and then click Next. J Click Finish to restart your computer.
Setting Up the Machine M O Browse the CD-ROM and highlight your language folder and click Open. Highlight the WXP folder and click Open. Highlight the Addprt folder and click Open. P Click Open. Q Make sure X:\ENG\WXP\Addprt is displayed in the window and click OK (X:\ is the drive letter of your CD-ROM). Un-check the Automatically detect and install my Plug and Play printer selection and then click Next. Windows® Parallel Click Start and select Printers and Faxes.
Step 2 Installing the Driver & Software For USB Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) R Highlight the model you are installing from the list of machines and click Next. Make sure you select a USB printer. S V When this screen appears, click Finish. W When the Windows Logo testing screen appears, click Continue Anyway. The model you are installing will be listed in the window. Select Yes or No if you want this driver to be your default printer.
Setting Up the Machine For Parallel Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) Make sure that you have completed the instructions from Step 1 “Setting Up the Machine” on pages 4 - 11. Switch off and unplug the MFC from the AC outlet and disconnect it from your computer, if you already connected an interface cable. 5 Click MFL-Pro Suite in Main Application. Turn on your computer. (For Windows® 2000 Professional/XP, you must be logged on as the administrator.
Step 2 Installing the Driver & Software For Parallel Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) 26 7 When the PaperPort® 8.0 SE Setup window is displayed, click Next. A When the ScanSoft® Registration screen is displayed, make your selection and follow the on- screen instructions. 8 After reading and accepting the ScanSoft® License Agreement, enter your user information and click Next. B Click Finish to complete installation. 9 Select Typical and click Next.
Setting Up the Machine When the Brother Software License Agreement window appears, click Yes. Select Local Interface, and then click Next. F Select Standard, and then click Next. The application files will be copied to your computer.
Step 2 Installing the Driver & Software For Parallel Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) For Windows® 98/98SE/Me Users Only Make sure that you followed the instructions in 1 to F on pages 25 - 27. G When this screen appears, connect the parallel interface cable to your PC, and then connect it to the MFC. Turn on the MFC by plugging in the power cord. Turn the power switch on. . H I 28 Click Next. The README.WRI file will be displayed.
Setting Up the Machine For Windows® 2000 Professional Users Only J Check the Run On-Line Registration and then click Next. K Click Finish to restart your computer. L After the computer restarts, the installation of the Brother drivers will automatically start. Follow the instructions on the screen. If the Digital Signature Not Found dialog boxes appear, click Yes to install the driver. M . H I Click the Next. The README.WRI file will be displayed.
Step 2 Installing the Driver & Software For Parallel Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) Q Select BMFC (Brother MFL Port) from the pull down window for the Printer Port Selection and then click Next. R Click on Have Disk. S Browse the CD-ROM and highlight your language folder and click Open. Highlight the W2K folder and click Open. Highlight the Addprt folder and click Open. T Click Open.
Setting Up the Machine Y Select Yes and Next to print a test page. V Highlight the model you are installing from the list of machines and click Next. Z When this screen appears, click Finish. [ If the Digital Signature Not Found dialog box appears, click Yes. \ If the test page printed, click OK. Make sure you do not select a USB printer. X The model you are installing will be listed in the window. Select Yes or No if you want this driver to be your default printer.
Step 2 Installing the Driver & Software For Parallel Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) For Windows® XP Users Only Make sure that you followed the instructions in 1 to F on pages 25 - 27. G When this screen appears, connect the parallel interface cable to your PC, and then connect it to the MFC. Turn on the MFC by plugging in the power cord. Turn the power switch on. I Check the Run On-Line Registration and then click Next.
Setting Up the Machine Brother Native driver Installation M O Browse the CD-ROM and highlight your language folder and click Open. Highlight the WXP folder and click Open. Highlight the Addprt folder and click Open. P Click Open. Q Make sure X:\ENG\WXP\Addprt is displayed in the window and click OK (X:\ is the drive letter of your CD-ROM). Un-check the Automatically detect and install my Plug and Play printer selection and then click Next.
Step 2 Installing the Driver & Software For Parallel Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) R Highlight the model you are installing from the list of machines and click Next. Make sure you do not select a USB printer. S V When this screen appears, click Finish. W When the Windows Logo testing screen appears, click Continue Anyway. The model you are installing will be listed in the window. Select Yes or No if you want this driver to be your default printer.
Setting Up the Machine For Windows NT® Workstation Version 4.0 Users Make sure that you followed the instructions from Step 1 “Setting Up the Machine” on pages 4 - 11. Connect the parallel interface cable to your computer, and then connect it to the MFC. MFL-Pro Suite includes Printer Driver, Scanner Driver, ScanSoft ® PaperPort ®, ScanSoft ®, OmniPage®, PC-FAX software, Remote Setup and True Type fonts. PaperPort ® is a document management application for viewing scanned documents.
Step 2 Installing the Driver & Software For Windows NT® Workstation Version 4.0 Users 36 8 When the PaperPort® 8.0 SE Setup window is displayed, click Next. B When the ScanSoft® Registration screen is displayed, make your selection and follow the on- screen instructions. 9 After reading and accepting the ScanSoft® License Agreement, enter your user information and click Next. C Click Finish to complete installation. 0 Select Typical and click Next.
Setting Up the Machine Select Local Interface, and then click Next. G When the Setup Type window appears, select Standard, and then click Next. If you want to install the PS driver, select Custom and then follow the on-screen instructions. When the Select Components screen appears, check PS Printer Driver, and then continue following the on-screen instructions. H The README.WRI file will be displayed.
Step 2 Installing the Driver & Software For Network Interface Cable Users (For Windows® 98/98SE/Me/NT/2000 Professional/XP) Make sure that you have completed the instructions from Step 1 “Setting Up the Machine” on pages 4 - 11. 1 Make sure that the NC-9100h (Network Print/ Fax Server) is installed into the MFC (MFC8840DN has the NC-9100h installed as standard). (See "Optional accessories" in Chapter 23 of the User's Guide.
0 Select Typical and click Next. D When the Brother MFL-Pro Suite Installation window appears, click Next. If an error message appears at this point in the installation process, you will first have to uninstall MFL-Pro Suite. From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-8840D, Uninstall, and then follow the instructions on the screen. E A Click Install and PaperPort® will start installing on your computer.
Step 2 Installing the Driver & Software For Network Interface Cable Users (For Windows® 98/98SE/Me/NT/2000 Professional/XP) F Select Network Interface, and then click Next. G Select Standard, and then click Next. The application files will be copied to your computer. If you want to install the PS driver, select Custom and then follow the on-screen instructions. When the Select Components screen appears, check PS Printer Driver, and then continue following the on-screen instructions.
Windows® 98/98SE/Me/NT/2000 Users follow step R. The Network Scanning feature is not supported in Windows NT®. For Windows® XP Users Only The Brother PC-FAX, Printer and Scanner drivers have been installed and the installation is now complete. You can avoid receiving unwanted documents by setting a 4-digit PIN Number. R After the computer restarts, click Yes to have the Control Center load each time Windows® is started. The Control Center will appear as an icon in the task tray.
Step 2 Installing the Driver & Software For USB Interface Cable Users For Mac OS® 8.6 to 9.2 Make sure that you have completed the instructions from Step 1 “Setting Up the Machine” on pages 4 - 11. 1 Switch off and unplug the MFC from the AC outlet and disconnect it from your Macintosh if you already connected an interface cable. 8 Connect the USB interface cable to your Macintosh®, and then connect it to the MFC. Do not connect the MFC to a USB port on a keyboard or a non powered USB hub.
Setting Up the Machine Click the Brother Laser icon you installed. On the right side of the Chooser, select the printer to which you want to print. Close the Chooser. To install Presto!® PageManager®, click Install next to the Presto! PageManager icon and follow on the Screen instructions. You can easily scan, share and organize photos and documents using Presto!® PageManager®. Presto!® PageManager® has been installed and the installation is now complete.
Step 2 Installing the Driver & Software For USB Interface Cable Users For Mac OS® X 10.1/10.2.1 or greater Make sure that you have completed the instructions from Step 1 “Setting Up the Machine” on pages 4 - 11. 1 2 3 4 5 6 44 Switch off and unplug the MFC from the AC outlet and disconnect it from your Macintosh if you already connected an interface cable. 7 Do not connect the MFC to a USB port on a keyboard or a non powered USB hub. Turn on your Macintosh®.
Setting Up the Machine Click Add Printer.... Select Quit Printer Center from the Printer Center menu. The Brother Printer driver, Scanner driver, Brother PC-FAX Send and Remote Setup Program have been installed and the installation is now complete. Scanning is not supported on Mac OS® 10.1. C Select USB. D Select your machine, and then click Add. F To install Presto!® PageManager®, click Install next to the Presto! PageManager icon and follow on the Screen instructions.
Step 2 Installing the Driver & Software For Network Interface Cable Users For Mac OS® 8.6 to 9.2 Make sure that you have completed the instructions from Step 1 “Setting Up the Machine” on pages 4 - 11. 1 Make sure that the NC-9100h (Network Print/Fax Server) is installed into the MFC (MFC-8840DN has the NC-9100h installed as standard). (See "Optional accessories" in Chapter 23 of the User's Guide.
Setting Up the Machine Open the Chooser from the Apple menu. B Click the Brother Laser (AT) icon, and then select BRN_xxxxxx_P1. Click Setup. xxxxxx are the last six digits of the Ethernet address. Click OK, and then close the Chooser. Network User's Guide Chapter 7 on the CD-ROM. Macintosh® Network The setup is now complete.
Step 2 Installing the Driver & Software For Network Interface Cable Users For Mac OS® X 10.1/10.2.1 or greater Make sure that you have completed the instructions from Step 1 “Setting Up the Machine” on pages 4 - 11. 1 Make sure that the NC-9100h (Network Print/Fax Server) is installed into the MFC (MFC-8840DN has the NC-9100h installed as standard). (See "Optional accessories" in Chapter 23 of the User's Guide.
Setting Up the Machine A Open the Utilities folder. B Open the Print Center icon. E Select BRN_xxxxxx_P1, and then click the Add button. xxxxxx are the last six digits of the Ethernet address. F C Select Quit Printer Center from the Printer Center menu. Click the Add Printer... button. Installing the Driver & Software Network User's Guide Chapter 7 on the CD-ROM. The setup is now complete. Select AppleTalk. Macintosh® Network For users of Mac OS® 10.2.
■ For Administrators This section is for using the printer on a network. An administrator should set up the printer using the following steps.
Setting Up the Machine Installing the BRAdmin Professional Configuration Utility (Windows® Users Only) Insert the supplied CD-ROM for Windows® into your CD-ROM drive. The opening screen will appear automatically. Follow the on-screen instructions. 2 Click the Install Software icon on the menu screen. 3 Click Network Applications for Optional NC-9100h. 4 Click BRAdmin Professional and follow the on-screen instructions. Windows® Network Windows NT® 4.
Setting your IP Address, Subnet Mask and Gateway using BRAdmin Professional (Windows® Users Only) 1 2 52 Start BRAdmin Professional, and select TCP/IP. 3 Double-click the new device. 4 Enter the IP Address, Subnet Mask and Gateway, and then click the OK button. 5 The address information will be saved to the printer. Select Search Active Devices from the Devices menu. BRAdmin will search for new devices automatically.
Setting Up the Machine Options The MFC has the following optional accessories. You can expand the capabilities of the MFC by adding these items. Lower Tray Unit DIMM Memory Windows® USB LT-5000 For more details, see “Memory Board” in Chapter 21 (User’s Guide). External Wireless Print/Scan Server NC-9100h NC-2200w Windows NT® 4.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © Copyright 2003 Brother Industries, Ltd. All rights reserved. Windows, Microsoft and Windows NT are registered trademarks of Microsoft in the U.S. and other countries. Macintosh, QuickDraw, iMac and iBook are trademarks or registered trademarks of Apple Computer, Inc.
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