Software User’s Guide Not all models are available in all countries. For DCP users; This documentation is for both MFC and DCP models. Where it says ‘MFC’ in this user’s guide, please read ‘MFC-xxxx’ as ‘DCP-xxxx’.
Applicable models This User’s Guide applies to the following models. 5-line LCD models: DCP-8110D/8110DN/8155DN/MFC-8510DN/8520DN/8910DW Touchscreen models: DCP-8250DN/MFC-8950DW(T) Definitions of notes We use the following icons throughout this User’s Guide: CAUTION CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.
Table of Contents Section I 1 Machine operation keys Using the control panel 2 Using the printer keys ................................................................................................................................2 Job Cancel...........................................................................................................................................2 Secure Print Key.............................................................................................................
Administrator .....................................................................................................................................29 User Authentication (For network models) ........................................................................................30 Other Print Options............................................................................................................................30 Macro...............................................................................
Printing the scanned image ...............................................................................................................76 Opening the scanned image in an application...................................................................................76 Attaching the scanned data to E-mail................................................................................................77 Using the OCR feature .....................................................................................
Brother PC-FAX Software (For MFC models) 107 PC-FAX sending ....................................................................................................................................107 Sending a file as a PC-FAX.............................................................................................................107 Setting up user information..............................................................................................................109 Sending setup..................
Status Monitor........................................................................................................................................154 Updating the machine’s status ........................................................................................................154 Hiding or showing the window .........................................................................................................155 Quitting the window ..............................................................
Section IV Using the Scan key 12 Scanning (For USB cable users) 205 Using the Scan key................................................................................................................................205 Scan to USB ....................................................................................................................................207 Scan to E-mail ................................................................................................................................
Section I Machine operation keys Using the control panel 2 I
1 Using the control panel 1 1 Using the printer keys 1 You can access the following features from your machine’s control panel. Job Cancel 1 To cancel the current print job, press Stop/Exit. You can clear the data that is left in the machine’s memory by pressing Stop/Exit. Secure Print Key 1 Secured data is password protected. Only those people who know the password will be able to print the secured data. The machine will not print secure data until the password is entered.
Using the control panel For Touchscreen models a b 1 Press Secure Print. 1 Press a or b to display the user name. Press the user name. The LCD displays the secured job list for that name. c Press a or b to display the job. Press the print job. Enter the four-digit password and press OK. d To print the data, press Print. To delete the secured data, press Delete. e f Enter the number of copies you want. Press OK. Press Start. The machine prints the data.
Using the control panel Printer Emulation Support 1 Your machine will receive print commands in a printer job language or emulation. Different operating systems and applications will send the print commands in different languages. Your machine can receive print commands in a variety of emulations and has an automatic emulation selection feature. When the machine receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto.
Using the control panel Setting the Emulation mode 1 For 5-line LCD models a b c d Press Menu. e Press Stop/Exit. 1 Press a or b to choose Printer. Press OK. Press a or b to choose Emulation. Press OK. Press a or b to choose Auto(EPSON), Auto(IBM), HP LaserJet, BR-Script 3, Epson FX-850 or IBM Proprinter. Press OK. For Touchscreen models a b c d Press Menu. e Press Stop/Exit. 1 Press Printer. Press a or b to display Emulation. Press Emulation.
Using the control panel Printing the Internal Font List 1 1 You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose it. For 5-line LCD models a b c d e f g Press Menu. Press a or b to choose Printer. Press OK. Press a or b to choose Print Options. Press OK. Press a or b to choose Internal Font. Press OK. Press a or b to choose HP LaserJet or BR-Script 3. Press OK. Press Start. The machine prints the list. Press Stop/Exit.
Using the control panel Printing the Print Configuration List 1 1 You can print a list of current printer settings. For 5-line LCD models a b c d e f Press Menu. Press a or b to choose Printer. Press OK. Press a or b to choose Print Options. Press OK. Press a or b to choose Configuration. Press OK. Press Start. The machine prints the settings. Press Stop/Exit. For Touchscreen models a b c d e f 1 1 Press Menu. Press Printer. Press a or b to display Print Options. Press Print Options.
Using the control panel Test Print 1 1 If you are having problems with print quality, you can do a test print. For 5-line LCD models a b c d e f Press Menu. Press a or b to choose Printer. Press OK. Press a or b to choose Print Options. Press OK. Press a or b to choose Test Print. Press OK. Press Start. Press Stop/Exit. For Touchscreen models a b c d e f 1 1 Press Menu. Press Printer. Press a or b to display Print Options. Press Print Options. Press Test Print. Press Start. Press Stop/Exit.
Using the control panel Duplex (two-sided) Print 1 1 You can choose whether you want to automatically print on both sides of the paper. The setting in the printer driver will take priority over the setting made on the control panel. For 5-line LCD models a b c d e Press Menu. Press a or b to choose Printer. Press OK. Press a or b to choose Duplex. Press OK. Press a or b to choose Off, On(Long Edge) or On(Short Edge). Press OK. Press Stop/Exit. For Touchscreen models a b c d e 1 1 Press Menu.
Using the control panel Auto Continue 1 1 If this setting is enabled the machine will automatically clear a paper size error, and will use any compatible paper from other paper trays. For 5-line LCD models a b c d e Press Menu. Press a or b to choose Printer. Press OK. Press a or b to choose Auto Continue. Press OK. Press a or b to choose On or Off. Press OK. Press Stop/Exit. For Touchscreen models a b c d e 1 1 Press Menu. Press Printer. Press a or b to display Auto Continue.
Using the control panel Restoring default printer settings 1 1 You can return the machine’s printer settings to the factory settings. This will not reset the network settings. To reset the machine’s network settings to the factory settings: uu Network User's Guide. For 5-line LCD models a b c d Press Menu. e Press Stop/Exit. 1 Press a or b to choose Printer. Press OK. Press a or b to choose Reset Printer. Press OK. To restore the default settings, press 1 to choose 1.Reset.
Section II ® Windows Printing Scanning ControlCenter4 Remote Setup (For MFC models) Brother PC-FAX Software (For MFC models) Firewall settings (For Network users) II 13 48 70 105 107 125
2 Printing 2 Note • The screens in this section are from Windows® XP. Screens on your PC may vary depending on your operating system. 2 • If your PC is protected by a firewall, and you are unable to network print, network scan or PC Fax, you may need to configure the firewall settings. If you are using the Windows® Firewall and you installed MFL-Pro Suite from the installer CD-ROM, the necessary Firewall settings have already been made.
Printing Printing a document 2 When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. (For information about the Paper Tray and Recommended paper: uu Basic User's Guide) a From your application, choose the Print command.
Printing Duplex (two-sided) printing 2 The supplied printer driver supports duplex printing. Guidelines for printing on both sides of the paper 2 If the paper is thin, it may wrinkle. If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the MP Tray. If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the stack.
Printing Printer driver settings 2 Note (Macintosh) See Printing and Faxing uu page 136.
Printing Accessing the printer driver settings a 2 (For Windows ® XP and Windows Server®) Click Start, and then Printers and Faxes. (For Windows Vista®) Click the 2 button, Control Panel, Hardware and Sound, and then Printers. (For Windows ® 7) Click the button, and then click Devices and Printers. b (For Windows ® XP, Windows Vista® and Windows Server®) Right-click the Brother MFC-XXXX Printer icon (where XXXX is your model name) and select Properties. The printer properties dialog box appears.
Printing Basic tab 2 You can also change the Page Layout settings by clicking the illustration on the left side of the Basic tab. 2 (4) (1) (2) (3) a b c d e Choose Paper Size, Orientation, Copies, Media Type, Resolution and Print Settings (1). Choose Multiple Page and Duplex / Booklet (2). Choose Paper Source (3). Confirm your current settings in the window (4). Click OK to apply your chosen settings. To return to the default settings, click Default, then OK.
Printing Orientation 2 Orientation selects the position of how your document will be printed (Portrait or Landscape). Portrait (Vertical) Landscape (Horizontal) 2 Copies 2 The copies selection sets the number of copies that will be printed. Collate With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected.
Printing Media Type 2 You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use. Plain Paper 2 Thin Paper Thick Paper Thicker Paper Bond Paper Envelopes Env. Thick Env. Thin Recycled Paper Label Note • When using ordinary plain paper (60 to 105 g/m2, 16 to 28 lb) choose Plain Paper. When using heavier weight paper or rough paper choose Thick Paper or Thicker Paper. For bond paper, choose Bond Paper.
Printing Resolution 2 You can choose the resolution as follows. 300 dpi 2 600 dpi HQ 1200 1200 dpi Note The print speed will change depending on what print quality setting you choose. Higher print quality takes longer to print, while lower print quality takes less time to print. Print Settings 2 You can change the print settings as follows: Graphics This is the best mode for printing documents that contain graphics. Text This is the best mode for printing text documents.
Printing Duplex (two-sided)/ Booklet 2 When you want to print a booklet or do duplex printing, use this function. None 2 Disable duplex printing. Duplex / Duplex (Manual) When you want to do duplex printing, use these options. • Duplex The machine prints on both sides of the paper automatically. • Duplex (Manual) The machine prints all the even-numbered pages first. Then the printer driver will stop and show the instructions required to re-insert the paper.
Printing When you choose Booklet or Booklet (Manual), the Duplex Settings... button becomes available to select. You can set the following settings in the Duplex Settings dialog box. • Duplex Type There are two types of duplex binding directions available for each orientation.
Printing Advanced tab 2 2 (1) (2) (3) (4) (5) (6) (7) (8) (9) Change the tab settings by clicking one of the following selections: Scaling (1) Reverse Print (2) Use Watermark (3) Header-Footer Print (4) Toner Save Mode (5) Secure Print (6) Administrator (7) User Authentication (8) Other Print Options (9) 24
Printing Scaling 2 You can change the print image scaling. Reverse Print 2 Check Reverse Print to reverse the data flip it upside down. Use Watermark 2 You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have created. Check Use Watermark and then click the Settings... button.
Printing Watermark Settings 2 2 Transparent 2 Check Transparent to print the watermarked image in the background of your document. If this feature is not checked then the watermark will be printed on top of your document. In Outline Text 2 Check In Outline Text if you only want to print an outline of the watermark. It is only available when you choose a text watermark.
Printing Custom Settings 2 You can choose which watermark to print on the first page or on the other pages. Click the Add button to add the watermark settings and then choose Use Text or Use Bitmap File in Watermark Style. 2 You can change the additional watermark’s size and position on the page by selecting the watermark, and clicking the Settings... button. Title Enter a suitable title into the field.
Printing Header-Footer Print 2 When this feature is enabled, it will print the date and time on your document from your computer’s system clock and the PC login user name or the text you entered. By clicking Settings, you can customize the information. 2 ID Print If you select Login User Name, your PC login user name will be printed. If you select Custom and enter the text in the Custom edit box, the text you entered will be printed. Toner Save Mode 2 You can conserve toner use with this feature.
Printing Administrator 2 Administrators have the authority to limit access to functions such as scaling and watermark. 2 Password Enter the password into this box. Note Click Set Password... to change the password. Copies Lock Lock the copy pages selection to prevent multiple copy printing. Multiple Page & Scaling Lock Lock the scaling setting and multiple page setting to prevent changes being made. Watermark Lock Lock the current settings of the Watermark option to prevent changes being made.
Printing User Authentication (For network models) 2 If you are restricted from PC Print by the Secure Function Lock 2.0 feature, you need to set your ID and PIN in the User Authentication Settings dialog. Click Settings of User Authentication and select Use ID Name/PIN. 2 If you want to enter your ID and PIN each time you print, select Enter ID Name/PIN for each print job. If you want to remember the ID Name/PIN, enter your ID and PIN. If your PC login name is registered to Secure Function Lock 2.
Printing Improve Print Output 2 This feature allows you to improve a print quality problem. Reduce Paper Curl 2 If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting. We recommend that you change the printer driver setting in Media Type to the thin setting. Note This operation will decrease the temperature of the machine's fusing process.
Printing Print Profiles tab 2 Print Profiles are editable presets designed to give you quick access to frequently used printing configurations. 2 5 1 2 4 3 Print profile list box (1) Delete Profile(2) Always show Print Profiles tab first.(3) Add Profile(4) Current print profile view(5) a b Choose your profile from the print profile list box. c Click OK to apply your chosen profile.
Printing Add Profile 2 The Add Profile dialog appears by clicking Add Profile. You can add 20 new profiles with your preferred settings. a b c 2 Enter the desired title in Name. Choose an icon you want to use from the Icon list, then click OK. The current settings shown on the left side of the printer driver window will be saved. Delete Profile 2 The Delete Profile dialog appears by clicking Delete Profile. You can delete any of the profiles you have added.
Printing Support 2 Click Support... in the Printing Preferences dialog box. 2 1 2 3 4 5 6 7 Brother Solutions Center (1) The Brother Solutions Center (http://solutions.brother.com/) is a website offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.
Printing Original Supplies Website (2) You can visit our website for original/genuine Brother supplies by clicking this button. Brother CreativeCenter (3) You can visit our website for free and easy online solutions for business and home users by clicking this button. Print Settings (4) This will print the pages that show how the internal settings of the machine have been configured. Check Setting (5) You can check the current driver settings.
Printing Accessories tab 2 Note To access the Accessories tab, see Accessing the printer driver settings uu page 17. 2 You can define the paper size for each paper tray and auto detect the serial number in the Accessories tab as follows. 1 2 3 4 Available Options / Installed Options (1) You can manually add and remove the options that are installed on the machine. Tray settings will match the installed options.
Printing Auto Detect (4) The Auto Detect function finds the currently installed optional devices and shows the available settings in the printer driver. When you click Auto Detect, options that are installed on the machine will be listed in Available Options (1). You can manually add or remove the options by choosing an optional device you want to add or remove, and then click Add or Remove.
Printing Features in the BR-Script3 printer driver (PostScript® 3™ language emulation) 2 Note 2 • The screens in this section are from Windows® XP. The screens on your PC may vary depending on your operating system. • To use the BR-Script3 printer driver, you must install the driver using the Custom Install from the installer CD-ROM. (uu Quick Setup Guide) Printing Preferences 2 Note You can access the Printing Preferences dialog box by clicking Printing Preferences...
Printing • Orientation Orientation selects the position of how your document will be printed. (Portrait, Landscape or Rotated Landscape) • Print on Both Sides 2 If you want to do duplex printing, choose Flip on Short Edge or Flip on Long Edge. • Page Order Specifies the order in which the pages of your document will be printed. Front to Back prints the document so that page 1 is on top of the stack. Back to Front prints the document so that page 1 is on the bottom of the stack.
Printing • Paper Source You can choose Automatically Select, Auto Select, Tray1, Tray2 1 2, MP Tray or Manual Feed. Automatically Select This setting will automatically pull paper from any paper source that has a paper size defined in the printer driver that matches your document. 2 Auto Select This setting will automatically pull paper from any paper source that has a paper size defined in the machine that matches your document. Tray1 This setting will pull paper from Tray1.
Printing Secure Print tab 2 Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them. To send a secured document: a b c Check Secure Print. Enter your password and click OK. You must print the secured documents from the control panel of the machine.
Printing Advanced options 2 You can access the Advanced options by clicking the Advanced... button on the Layout tab or Paper/Quality tab. 2 1 2 a Choose the Paper Size and Copy Count (1). Paper Size From the drop-down box choose the Paper Size you are using. Copy Count The copy selection sets the number of copies that will be printed. b Set the Scaling and TrueType Font settings (2). Scaling Specifies whether to reduce or enlarge documents, and by what percentage.
Printing c You can change settings by choosing a setting in the Printer Features list (3): 2 3 Print Quality You can choose the following print quality settings. • 300 dpi • 600 dpi • HQ 1200 • 1200 dpi Media Type You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use. • Plain Paper • Thin Paper • Thick Paper • Thicker Paper • Bond Paper • Envelopes • Env. Thick • Env.
Printing Toner Save You can conserve toner use with this feature. When you set Toner Save to On, print appears lighter. The default setting is Off. Note • We do not recommend Toner Save for printing Photo or Greyscale images. 2 • Toner Save is not available for HQ 1200 and 1200 dpi resolutions. Halftone Screen Lock Stops other applications from modifying the Halftone settings. The default setting is On. High Quality Image Printing You can get high quality image printing.
Printing Ports tab 2 If you want to change the port where your machine is connected or the path to the network machine you are using, choose or add the port you want to use.
Printing Status Monitor 2 The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of error messages such as paper empty or paper jam. 2 You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing Status Monitor located in Start/All Programs/Brother/MFC-XXXX on your PC.
Printing Monitoring the machine’s status 2 The Status Monitor icon will change colour depending on the machine’s status. A green icon indicates the normal stand-by condition. 2 A yellow icon indicates a warning. A red icon indicates a printing error has occurred. There are two locations where you can display the Status Monitor on your PC - in the tasktray or on the desktop.
3 Scanning 3 The scanning operations and drivers will be different depending on your operating system. The machine uses a TWAIN compliant driver for scanning documents from your applications. Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using the TWAIN driver uu page 48) and a Windows® Imaging Acquisition (WIA) driver (See Scanning a document using the WIA driver uu page 56).
Scanning d e Click Select. f g Check the Display scanner dialog box on the Scan or Get Photo panel. h Adjust the following settings, if needed, in the Scanner Setup dialog box: Choose TWAIN: TW-Brother MFC-XXXX or TWAIN: TW-Brother MFC-XXXX LAN from the Available Scanners list. (Where XXXX is your model name.) Click Scan. The Scanner Setup dialog box appears.
Scanning Note • After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning. (See Pre-Scanning to crop a portion you want to scan uu page 50.) • For models that support duplex scanning: • You cannot adjust the scanning area. 3 • Duplex scan is available from the ADF only. • You cannot use the PreScan button to preview an image.
Scanning d Press and hold down the left mouse button and drag it over the portion you want to scan. 3 1 1 Scanning area Note You can enlarge the image using the icon, and then use the icon to restore the image to its original size. e Load your document again. Note Skip this step if you loaded the document on the scanner glass in step a. f Click Start. This time only the chosen area of the document appears in the PaperPort™ 12SE window (or your application window).
Scanning Resolution 3 You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colours.
Scanning Reduce Noise 3 You can improve and enhance the quality of your scanned images with this selection. The Reduce Noise setting is available when using 24bit Colour and scan resolutions of 300 × 300 dpi, 400 × 400 dpi or 600 × 600 dpi. Brightness 3 Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average. 3 You can set the Brightness level by dragging the slider to the right or left to lighten or darken the image.
Scanning Document Size 3 Choose one of the following sizes: A4 210 x 297 mm (8.3 x 11.7 in) JIS B5 182 x 257 mm (7.2 x 10.1 in) Letter 215.9 x 279.4 mm (8 1/2 x 11 in) Legal 215.9 x 355.6 mm (8 1/2 x 14 in) 3 A5 148 x 210 mm (5.8 x 8.3 in) Executive 184.1 x 266.7 mm (7 1/4 x 10 1/2 in) Business Card 90 x 60 mm (3.5 x 2.4 in) To scan business cards, choose the Business Card size, and then place the business card face down at the top left of the scanner glass.
Scanning Note • You can see the actual paper size you chose on the screen. 3 • Width: shows the width of scanning area. • Height: shows the height of scanning area. • Data Size: shows the rough data size in Bitmap format. The size will be different for other file formats such as JPEG. • User adjustable from 8.9 x 8.9 mm to 215.9 x 355.6 mm.
Scanning Scanning a document using the WIA driver 3 WIA compliant 3 You can choose Windows® Image Acquisition (WIA) for scanning images from the machine. You can scan images directly into the PaperPort™ 12SE viewer that Brother included with your machine or you can scan images directly into any other application that supports WIA or TWAIN scanning. 3 Note • Windows® XP does not support Duplex Scan in the WIA driver.
Scanning h Adjust the following settings, if needed, in the Scanner Setup dialog box: Paper source (1) Picture type (2) Adjust the quality of the scanned picture (3) Page size (4) Preview (5) 3 Scan (6) 1 2 3 4 5 i j k 6 Choose Document Feeder from the Paper source drop-down list (1). Choose the picture type (2). Choose the Page size from the drop-down list (4).
Scanning l If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution (DPI) and Picture type from Advanced Properties. Click OK after you have changed the setting. 3 Note • The scanner resolution can be set as high as 1200 dpi. • For resolutions greater than 1200 dpi, use the Scanner Utility. (See Scanner Utility uu page 61.) m Click the Scan button in the Scan dialog box (6). The machine starts scanning the document.
Scanning Pre-Scanning to crop a portion you want to scan using the scanner glass 3 The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. a b Follow the steps from a to g of Scanning a document into the PC uu page 56. Choose Flatbed in the Paper source drop-down list (1).
Scanning c d Choose the picture type (2). e Press and hold down the left mouse button and drag it over the portion you want to scan. Click Preview (5). The whole image is scanned into the PC and appears in the scanning area (4). 3 f If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution (DPI) and Picture type from Advanced Properties. Click OK after you have changed the setting. g Click Scan in the Scan dialog box (6).
Scanning Scanner Utility 3 The Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi and for changing the paper size (Windows® XP only). If you want to set Legal size as the default size, use this utility to change the setting. You must restart your PC for the new settings to take effect. Note If you scan the document at a resolution greater than 1200 dpi, the file size may be very large.
Scanning Note (Windows Vista® and Windows ® 7) When the User Account Control screen appears, do the following. • For users who have administrator rights: Click Allow. 3 • For users who do not have administrator rights: Enter the administrator password and click OK.
Scanning Scanning a document using the WIA driver (Windows Photo Gallery and Windows Fax and Scan) 3 Scanning a document into the PC 3 There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the scanner glass. If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the scanner glass. (See Pre-Scanning to crop a portion you want to scan using the scanner glass uu page 65.
Scanning Scanner (1) Profile (2) Source (3) Paper size (4) Color format (5) File type (6) 3 Resolution (DPI) (7) Brightness (8) Contrast (9) Scanning area (10) Preview (11) Scan (12) 1 2 3 4 5 6 10 7 8 9 11 g 12 Click Scan in the Scan dialog box. The machine starts scanning the document.
Scanning Pre-Scanning to crop a portion you want to scan using the scanner glass 3 The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. a b c Follow the steps from a to e of Scanning a document into the PC uu page 63. d Click Preview. The whole image is scanned into the PC and appears in the scanning area.
Scanning Using Nuance™ PaperPort™ 12SE 3 Note • Nuance™ PaperPort™ 12SE supports Windows® XP (SP3 or greater), XP Professional x64 Edition (SP2 or greater), Windows Vista® (SP2 or greater) and Windows ® 7 only. • Not available to countries subject to applicable export regulations. 3 Nuance™ PaperPort™ 12SE for Brother is a document management application. You can use PaperPort™ 12SE to view scanned documents.
Scanning ImageView displays a close-up of a single page. You can open a PaperPort™ 12SE item by clicking the Open with Image View button from the Desktop tab on the ribbon. As long as you have the appropriate application on your PC to display it, you can also open a non-PaperPort™ SE item by double-clicking it. 3 Organizing your items in folders 3 PaperPort™ 12SE has an easy-to-use filing system for organizing your items.
Scanning Quick links to other applications 3 Nuance™ PaperPort™ 12SE automatically recognizes many other applications on your PC and creates a ‘working link’ to them. The bar at the bottom of the PaperPort™ 12SE desktop shows which programs you can use with PaperPort™ 12SE. 3 To send an item from PaperPort™ 12SE to another program, simply drag and drop the item from the PaperPort™ 12SE desktop to the program icon on the Send To bar.
Scanning Exporting items into other formats 3 You can export or save PaperPort™ 12SE items in several popular file formats, such as BMP, JPEG, TIFF or PDF. Exporting an image file a Click Save As on the PaperPort button. The Save ‘XXXXX’ as dialog box is displayed. b c d Choose the drive and folder where you want to store the file. 3 3 Enter the new file name and choose the file type. Click Save to save your file, or Cancel to return to PaperPort™ 12SE without saving it.
4 ControlCenter4 4 Overview 4 ControlCenter4 is a software utility that lets you quickly and easily access your most used applications. Using ControlCenter4 eliminates the need to manually launch specific applications. ControlCenter4 has two user interfaces: Home Mode and Advanced Mode. ControlCenter4 also controls the settings for the SCAN key on the control panel or Scan on the touchscreen of your Brother machine.
ControlCenter4 Using ControlCenter4 in Home Mode 4 This section briefly introduces the ControlCenter4 functions in Home Mode. For more details on each function, click (Help). 4 1 Scan directly to a file, E-mail, word processor or graphics application of your choice. 2 Access the PC-FAX applications available for your device. (For MFC models) 3 Access the settings available to configure your device. 4 Link to Brother Solutions Center, Brother CreativeCenter and the ControlCenter Help file.
ControlCenter4 ControlCenter4 Features for Home Mode users 4 Scan (See Scan tab uu page 73.) See Saving the scanned image uu page 75. See Printing the scanned image uu page 76. See Opening the scanned image in an application uu page 76. See Attaching the scanned data to E-mail uu page 77. See Using the OCR feature uu page 77. 4 PC-FAX (See PC-FAX tab (For MFC models) uu page 78.) See Sending a scanned image uu page 79. See Sending an image file from your computer uu page 79.
ControlCenter4 Scan tab 4 There are five scan options: Save, Print, Open with an Application, Send E-mail and OCR. This section briefly introduces the Scan tab function. For more details of each function, click (Help).
ControlCenter4 File types 4 You can choose from the following list of file types when saving to a folder. For Save and Send E-mail 4 Windows Bitmap (*.bmp) JPEG (*.jpg) -Recommended for most users when Scanning pictures. TIFF (*.tif) 4 TIFF Multi-Page (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) -Recommended for Scanning and sharing documents. Secure PDF (*.pdf) Searchable PDF (*.pdf) XML Paper Specification (*.xps) For OCR 4 Text (*.txt) HTML 3.2 (*.htm) HTML 4.
ControlCenter4 Note • The XML Paper Specification is available for Windows Vista® and Windows® 7, or when using applications that support XML Paper Specification files. • If you set the file type to TIFF or TIFF Multi-Page, you can choose “Uncompressed” or “Compressed”. • When you use the scanner glass to scan a multiple page document, check Manual multi-page scan and follow the on-screen instructions. • Searchable PDF is a file format that includes a text data layered over the scanned image.
ControlCenter4 Printing the scanned image 4 You can scan a page on the machine and print copies using any of the features of ControlCenter4 supported by your Brother machine’s printer driver. a b Select the Scan tab. c Click d Confirm and edit (if necessary) the scanned image in the image viewer. e Click f Configure the print settings and then click Configure the settings in the PC Scan setting area. (Scan). 4 (Print). (Start Printing).
ControlCenter4 Attaching the scanned data to E-mail 4 The (Send E-mail) button lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. a b Select the Scan tab. c Click d Confirm and edit (if necessary) the scanned image in the image viewer. e Click f g Configure the attached file settings and click OK. Configure the settings in the PC Scan setting area. (Scan). 4 (Send E-mail).
ControlCenter4 PC-FAX tab (For MFC models) This section briefly introduces the PC-FAX tab function. For more details of each function, click 4 (Help). Note The PC-FAX software can only send Black & White fax documents in A4 size.
ControlCenter4 Sending an image file from your computer 4 The Send Image File button lets you send an image file as a fax from your computer using the Brother PC-FAX software. a b c Select the PC-FAX tab. Click Send Image File. Click on the folder tree to browse for the folder where the image you want to send is located. Then select the file you want to send. d Click e The PC-FAX sending dialog will appear. Enter a fax number and then click Start. 4 (Send).
ControlCenter4 Viewing and printing received PC-FAX data 4 The View Received PC-FAX button lets you view and print received fax data using the Brother PC-FAX software. Before you use the PC-FAX Receive function, you must select the PC-FAX Receive option from the control panel menu of the Brother machine. (See Enabling PC-FAX Receiving software on your machine uu page 120.) a b Select the PC-FAX tab. c The PC-FAX receiving function activates and starts to receive fax data from your machine.
ControlCenter4 Device Settings tab 4 This section briefly introduces the Device Settings tab function. For more details of each function, click (Help). 4 1 Remote Setup button 2 Quick Dial button 3 Device Scan Settings button 4 BRAdmin button Configuring Remote Setup (For MFC models) 4 The Remote Setup button opens the program window; allowing you to configure the settings of the machine. a b c Select the Device Settings tab. Click Remote Setup. The Remote Setup Program window will appear.
ControlCenter4 Accessing Quick Dial (For MFC models) 4 The Quick Dial button lets you open the Address Book window in the Remote Setup Program. You can then easily register or change the Quick Dial numbers from your PC. a b c Select the Device Settings tab. Click Quick Dial. The Address Book window will appear. For Address Book configuration, see Remote Setup (For MFC models) uu page 105.
ControlCenter4 Image tab 4 Lets you configure settings for Scan to Image by pressing the SCAN key or Scan on your Brother machine. Choose the settings for File Type, Target Application, File size, Resolution, Scan Type, Document Size, Brightness and Contrast as needed. Click OK. If you choose Secure PDF from the File Type drop-down list, click the (Set PDF Password) button. The Set PDF Password dialog box will appear. Enter your password in the Password and Re-type Password boxes and then click OK.
ControlCenter4 Launching the BRAdmin utility 4 If you have installed BRAdmin Light or BRAdmin Professional 3, the BRAdmin button lets you open the BRAdmin Light or BRAdmin Professional 3 utility. The BRAdmin Light utility is designed for initial setup of the Brother network connected devices. It can also search for Brother products in a TCP/IP environment, view the status and configure basic network settings, such as the IP address.
ControlCenter4 Support tab This section briefly introduces the Support tab function. For more details of each function, click the button in ControlCenter4. 4 (Help) Opening ControlCenter Help 4 The ControlCenter Help lets you open the Help file for detailed information about ControlCenter. a b c 4 Select the Support tab. Click ControlCenter Help. The ControlCenter Help top page will appear.
ControlCenter4 Using ControlCenter4 in Advanced Mode 4 This section briefly introduces the ControlCenter4 functions in Advanced Mode. For more details on each function, click (Help). 4 1 Scan directly to a file, E-mail, word processor or graphics application of your choice. 2 Access the PC-Copy feature available via your PC. 3 Access the PC-FAX applications available for your device. (For MFC models) 4 Access the settings available to configure your device.
ControlCenter4 ControlCenter4 Features for Advanced Mode users 4 Scan (See Scan tab uu page 88.) See Opening the scanned image in an application uu page 90. See Using the OCR feature uu page 91. See Attaching the scanned data to E-mail uu page 91. See Saving the scanned image uu page 92. PC-Copy (See PC-Copy tab uu page 93.) 4 See Printing the scanned image uu page 93. PC-FAX (See PC-FAX tab (For MFC models) uu page 93.) See Sending an image file from your computer uu page 93.
ControlCenter4 Scan tab 4 There are four scan options: Image, OCR, E-mail and File. This section briefly introduces the Scan tab function. For more details of each function, click (Help).
ControlCenter4 File types 4 You can choose from the following list of file types when saving to a folder. For Image, E-mail and File 4 Windows Bitmap (*.bmp) JPEG (*.jpg) -Recommended for most users when Scanning pictures. TIFF (*.tif) 4 TIFF Multi-Page (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) -Recommended for Scanning and sharing documents. Secure PDF (*.pdf) Searchable PDF (*.pdf) XML Paper Specification (*.xps) For OCR 4 Text (*.txt) HTML 3.2 (*.htm) HTML 4.
ControlCenter4 Note • The XML Paper Specification is available for Windows Vista® and Windows® 7, or when using applications that support XML Paper Specification files. • If you set the file type to TIFF or TIFF Multi-Page, you can choose “Uncompressed” or “Compressed”. • When you use the scanner glass to scan a multiple page document, check Manual multi-page scan and follow the on-screen instructions. • Searchable PDF is a file format that includes a text data layered over the scanned image.
ControlCenter4 Using the OCR feature 4 The (OCR) button lets you scan a document and convert it into text. This text can be edited using your favourite word processing software. a Select the Scan tab. b If you want to change the scan settings, right-click (OCR) and then change settings. If you want to preview and configure the scanned image, check PreScan. Click OK. c Click d Your default word processing application will open and display the converted text data. 4 (OCR).
ControlCenter4 Saving the scanned image 4 The (File) button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list. a Select the Scan tab. b If you want to change the scan settings, right-click (File) and then change settings. If you want to preview and configure the scanned image, check PreScan. Click OK. c Click d The image will be saved in the folder you have chosen. 4 (File).
ControlCenter4 PC-Copy tab 4 Printing the scanned image 4 You can scan a page on the machine and print copies using any of the features of ControlCenter4 supported by your Brother machine’s printer driver. a b Select the PC-Copy tab. c Click Monochrome Copy, 2 in 1 Copy or 4 in 1 Copy. You can customize each button with your custom settings. d The scanned image will be printed. 4 If you want to change the scan settings, right-click the button you want to change and then change the settings.
ControlCenter4 Sending a scanned image 4 The (Send Scanned Image) button lets you scan a page or document and automatically send the image as a fax from your computer using the Brother PC-FAX software. a Select the PC-FAX tab. b If you want to change the scan settings, right-click (Send Scanned Image) and then change settings. If you want to preview and configure the scanned image, check PreScan. Click OK. c Click d The PC-FAX sending dialog will appear. Enter a fax number and then click Start.
ControlCenter4 Device Settings tab 4 This section briefly introduces the Device Settings tab function. For more details of each function, click (Help). Configuring Remote Setup (For MFC models) 4 The (Remote Setup) button opens the program window; allowing you to configure the settings of the machine. 4 a Select the Device Settings tab. b Click c The Remote Setup Program window will appear. For Remote Setup configuration, see Remote Setup (For MFC models) uu page 105. (Remote Setup).
ControlCenter4 Configuring Scan key settings The 4 (Device Scan Settings) button lets you configure your machine’s SCAN key or Scan settings. 5-line LCD models Touchscreen models 4 There are four scan functions which you can configure to fit your scanning needs. To configure each scan function, select the Device Settings tab and then click Device Scan Settings. The Device Scan Settings dialog will appear.
ControlCenter4 OCR tab 4 Lets you configure settings for Scan to OCR by pressing the SCAN key or Scan on your Brother machine. Choose the settings for File Type, Target Application, OCR Language, Resolution, Scan Type, Document Size, Brightness and Contrast as needed. Click OK. E-mail tab 4 Lets you configure settings for Scan to E-mail by pressing the SCAN key or Scan on your Brother machine.
ControlCenter4 Support tab This section briefly introduces the Support tab function. For more details of each function, click the button in ControlCenter4. 4 (Help) Opening ControlCenter Help The 4 (ControlCenter Help) lets you open the Help file for detailed information about ControlCenter. a Select the Support tab. b Click c The ControlCenter Help top page will appear. 4 (ControlCenter Help).
ControlCenter4 Custom tab This section briefly introduces adding a Custom tab. For more details, click Creating a Custom tab 4 (Help) . 4 You can create up to three customized tabs including up to five customized buttons with your custom settings. a Click Configuration and then select Create custom tab.
ControlCenter4 Creating a Custom button a 4 Click Configuration and then select Create custom button. Select a button you want to create from the menu. The settings dialog will appear. 4 b Enter the button name and change the settings if necessary. Click OK. (The setting options vary depending on the created button.) Note You can change or remove the created tab, button or settings. Click Configuration and follow the menu.
ControlCenter4 Quick reference for scanning operation 4 This section introduces an example operation of scanning a PDF file using (File) in Advanced Mode. If you want to change your machine’s SCAN key or Scan on the touchscreen for Scan to PC settings using ControlCenter4, see Changing the Scan key settings for Scan to PC menu uu page 104. Note The screens on your PC may vary depending on your model. a b 4 Load your document.
ControlCenter4 e Set the file type for saving to a folder. Click Configuration, and then select Button settings, Scan and File. 4 The configuration dialog box appears. You can change the default settings. 1 2 3 4 5 1 Choose PDF (*.pdf) from the File Type pull-down list. 2 You can enter the file name you want to use for the document. 3 You can save the file to the default folder, or choose your preferred folder by clicking the button.
ControlCenter4 f g Click OK. Click File. The machine starts the scanning process. The folder where the scanned data is saved will open automatically.
ControlCenter4 Changing the Scan key settings for Scan to PC menu 4 You can change your machine’s SCAN key or Scan on the touchscreen for Scan to PC settings using ControlCenter4. 5-line LCD models Touchscreen models a Open ControlCenter4 by clicking Start/All Programs/Brother/MFC-XXXX (where MFC-XXXX is your model name)/ControlCenter4. The ControlCenter4 application will open. b c d e Make sure the machine you want to use is selected from the Model pull-down list. Click the Device Settings tab.
5 Remote Setup (For MFC models) 5 Remote Setup 5 The Remote Setup program lets you configure many machine settings from a Windows® application. When you start this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine. Click the Start button, All Programs, Brother, MFC-XXXX (or MFC-XXXX LAN) and Remote Setup. Note • No password is required by default.
Remote Setup (For MFC models) Print Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and then click Print. Export Lets you save the current configuration settings to a file. Import Lets you read the settings from a file. Note • You can use the Export button to save Quick Dial or all your settings for your machine.
6 Brother PC-FAX Software (For MFC models) 6 PC-FAX sending 6 The Brother PC-FAX feature lets you use your PC to send a document from an application as a standard fax. You can send a file created in any application on your PC as a PC-FAX. You can even attach a cover page. All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or simply enter the destination address or fax number into the user interface.
Brother PC-FAX Software (For MFC models) c Choose Brother PC-FAX as your printer, and then click Print. The PC-FAX sending dialog appears: d Enter a fax number using any of the following methods: Use the dial pad to enter the number and then click the button. 6 Click the Address Book button, and then choose a member or group from the Address Book. If you make a mistake, click All Clear to delete all the entries. e To include a cover page, click Add Cover Page.
Brother PC-FAX Software (For MFC models) Setting up user information 6 Note You can access User Information from the PC-FAX sending dialog box by clicking the icon. (See Sending a file as a PC-FAX uu page 107.) a Click the Start button, All Programs, Brother, MFC-XXXX (or MFC-XXXX LAN), PC-FAX Sending, then PC-FAX Setup. The PC-FAX Setup dialog box appears: 6 b c Enter this information to create the fax header and cover page. Click OK to save the User Information.
Brother PC-FAX Software (For MFC models) Sending setup 6 From the PC-FAX Setup dialog box, click the Sending tab to display the screen below. Outside line access 6 Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to get an outside line in your office). For PC-Fax send, this number will be applied and the Dial Prefix set in the function menu will be ignored.
Brother PC-FAX Software (For MFC models) Entering cover page information 6 Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page. To Choose the recipient information you want to add to the cover page. From Choose the sender information you want to add to the cover page. Comment Enter the comment you want to add to the cover page. 6 Form Choose the cover page format you want to use.
Brother PC-FAX Software (For MFC models) Address Book 6 If Outlook or Outlook Express is installed on your PC, you can choose in the Select Address Book pull-down which address book to use for PC-FAX sending. There are five types: Brother Address Book, Outlook, Outlook Express, Windows Mail Address or Windows Contacts. Click the Browse button to choose the database file.
Brother PC-FAX Software (For MFC models) Brother Address Book a 6 Click the Start button, All Programs, Brother, MFC-XXXX or MFC-XXXX LAN (where XXXX is your model name), PC-FAX sending, then PC-FAX Address Book. The Address Book dialog box appears: 6 Setting up a member in the Address Book 6 In the Address Book dialog box you can add, edit and delete members and groups. a In the Address Book dialog box, click the icon to add a member.
Brother PC-FAX Software (For MFC models) Setting up a group for broadcasting 6 You can create a group to send the same PC-FAX to several recipients at one time. a In the Address Book dialog box, click the icon to create a Group. The Address Book Group Setup dialog box appears: b c Enter the name of the new group in the Group Name field. d After all the members you want have been added, click OK. 6 In the Available Names box, choose each member to be included in the group, and then click Add >>.
Brother PC-FAX Software (For MFC models) Editing member information a Choose the member or group you want to edit. b Click the edit c d Change the member or group information. 6 icon. Click OK. Deleting a member or group a Choose the member or group you want to delete. b Click the delete c When the confirmation dialog box appears, click OK. 6 6 icon.
Brother PC-FAX Software (For MFC models) Exporting the Address Book 6 You can export the whole Address Book to an ASCII text file (*.csv). You can also create a vCard for an address book member that can be attached to an outgoing E-mail (a vCard is an electronic business card that contains the sender’s contact information). You can also export the Address Book as Remote Setup Dial Data that can be used by the Remote Setup application of your machine. (See Remote Setup uu page 105.
Brother PC-FAX Software (For MFC models) e Enter the name of the file, and then click Save. Importing to the Address Book 6 6 You can import ASCII text files (*.csv), vCards (electronic business cards) or Remote Setup Dial Data into your Address Book. Importing an ASCII text file a 6 Do one of the following: From the Address Book, click File, Import, then Text. From the Address Book, click File, Import, then vCard and go to step e.
Brother PC-FAX Software (For MFC models) e Enter the name of the file, and then click Open. Note If you chose Text file in step a, Files of type: will be Text file (*.txt; *.csv).
Brother PC-FAX Software (For MFC models) PC-FAX receiving 6 The Brother PC-FAX Receive Software lets you view and store faxes on your PC. It is automatically installed when you install the MFL-Pro Suite and works on locally or network connected machines. When enabled, your machine will receive faxes in its memory. Once it has received the fax, it will automatically be sent to your PC. If you turn your PC off, your machine will continue to receive and store your faxes in its memory.
Brother PC-FAX Software (For MFC models) Enabling PC-FAX Receiving software on your machine 6 You can optionally enable the Backup Print option. When enabled, the machine will print a copy of the fax before the fax is sent to the PC or the PC is switched off. For 5-line LCD models a b Press Menu. c Press a or b to choose Remote Fax Opt. Press OK. d Press a or b to choose Forward/Store. Press OK. e Press a or b to choose PC Fax Receive. Press OK. f Confirm the message. Press OK.
Brother PC-FAX Software (For MFC models) For Touchscreen models a b Press Menu. c Press a or b to display Setup Receive. Press Setup Receive. d Press a or b to display Forward/Store. Press Forward/Store. e f Press PC Fax Receive. 6 Press a or b to display Fax. Press Fax. Confirm the message. Press OK. g Press a or b to choose or your computer name if the machine is connected to a network. Press OK. h i Press Backup Print:On or Backup Print:Off. 6 Press Stop/Exit.
Brother PC-FAX Software (For MFC models) Setting up your PC a Right-click the PC-FAX 6 icon on your PC tasktray, and then click PC-Fax Rx Setup. The PC-Fax Rx Setup dialog box appears: 6 b c d In Save file to, click the Browse button if you want to change the path where PC-FAX files are saved. e To automatically start the PC-FAX receiving software when you start Windows®, check Add to Startup folder.
Brother PC-FAX Software (For MFC models) Configuring the Network PC-FAX Receiving Settings 6 The settings to send received faxes to your computer were automatically configured during the installation of MFL-Pro Suite (see uu Quick Setup Guide). If you are using a different machine than the one that was registered to your PC during the installation of the MFL-Pro Suite software, follow the steps below. a In the PC-Fax Rx Setup dialogue box, click the Network Settings button.
Brother PC-FAX Software (For MFC models) Viewing new PC-FAX messages 6 Each time your PC is receiving a PC-FAX, the icon will alternate between and been received, the icon will change to once the received fax has . The icon will change to . Once the fax has been viewed. a Double-click b c Open the Fax Received folder. to run PaperPort™. Double-click any new faxes to open and view them.
7 Firewall settings (For Network users) 7 Before using the Brother software 7 Firewall settings on your PC may reject the necessary network connection for network printing, network scanning and PC Fax. If you are using the Windows® Firewall and you installed MFL-Pro Suite from the installer CD-ROM, the necessary Firewall settings have already been made. If you did not install from the installer CD-ROM follow the instructions below to configure your Windows® Firewall.
Firewall settings (For Network users) d Add port 54925 for network scanning by entering the information below: 1 In Description of service: Enter any description, for example “Brother Scanner”. 2 In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network: Enter “Localhost”. 3 In External Port number for this service: Enter “54925”. 4 In Internal Port number for this service: Enter “54925”. 5 Make sure UDP is selected. 6 Click OK. 7 e f Click Add.
Firewall settings (For Network users) h Add port 161 for network scanning, network printing and Network PC-Fax receiving by entering the information below: 1 In Description of service: Enter any description, for example “Brother Network Print”. 2 In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network: Enter “Localhost”. 3 In External Port number for this service: Enter “161”. 4 In Internal Port number for this service: Enter “161”.
Firewall settings (For Network users) Windows Vista® users a Click the button, Control Panel, Network and Internet, Windows Firewall and click Change settings. b When the User Account Control screen appears, do the following. 7 For users who have administrator rights: Click Continue. 7 For users who do not have administrator rights: Enter the administrator password and click OK. c Make sure that Windows Firewall Settings on the General tab is set to On.
Firewall settings (For Network users) d Click the Exceptions tab. e f Click the Add port... button. 7 To add port 54925 for network scanning, enter the information below: 1 In Name: Enter any description, for example “Brother Scanner”. 2 In Port number: Enter “54925”. 3 Make sure UDP is selected. Then, click OK. g h Click the Add port... button. To add port 54926 for Network PC-Fax, enter the information below: 1 In Name: Enter any description, for example “Brother PC-Fax”.
Firewall settings (For Network users) i j Make sure that the new setting is added and is checked, and then click OK. If you still have trouble with your network connection such as Network Scanning or Printing, check File and Printer Sharing box in the Exceptions tab and then click OK.
Firewall settings (For Network users) Windows® 7 users a Click the button, Control Panel, System and Security and then Windows Firewall. Make sure the Windows Firewall state is set to On. b c Click Advanced settings. The Windows Firewall with Advanced Security window appears. 7 Click Inbound Rules. 7 d Click New Rule. e Choose Port and click Next.
Firewall settings (For Network users) f To add a port enter the information below: For network scanning Choose UDP and enter “54925” in the Specific local ports:. Click Next. For Network PC-Fax Choose UDP and enter “54926” in the Specific local ports:. Click Next. 7 g h i Choose Allow the connection and click Next. Check the applicable items and click Next. Enter any description in Name: (for example “Brother Scanner” or “Brother PC-Fax”) and click Finish.
Firewall settings (For Network users) j k Make sure that the new setting is added and is checked. Click Outbound Rules. 7 l Click New Rule. m Choose Port and click Next.
Firewall settings (For Network users) n To add port enter the information below: For network scanning Choose UDP and enter “54925” in the Specific remote ports:. Click Next. For Network PC-Fax Choose UDP and enter “54926” in the Specific remote ports:. Click Next. 7 o p q Choose Allow the connection and click Next. r Make sure that the new setting is added and is checked. Check the applicable items and click Next.
Section III Apple Macintosh Printing and Faxing Scanning ControlCenter2 Remote Setup (For MFC models) III 136 162 178 202
8 Printing and Faxing 8 Features in the printer driver (Macintosh) 8 This machine supports Mac OS X 10.5.8 - 10.6.x - 10.7.x. Note The screens in this section are from Mac OS X 10.5. The screens on your Macintosh will vary depending on your operating system version. Duplex (two-sided) printing 8 The supplied printer driver supports duplex printing. Guidelines for printing on both sides of the paper 8 If the paper is thin, it may wrinkle.
Printing and Faxing Simultaneous scanning, printing and faxing 8 Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during the computer printing. However, when the machine is copying or receiving a fax on paper, it pauses the computer printing operation, and then continues printing when copying or fax receiving has finished.
Printing and Faxing b From an application such as TextEdit, click File, then Print to start printing. (Mac OS X 10.5.8 to 10.6.x) For more page setup options, click the disclosure triangle beside the Printer pop-up menu.
Printing and Faxing (For Mac OS X 10.7.x) For more page setup options, click Show Details. 8 Note You can save the current settings as a preset by choosing Save As from the Presets drop-down list.
Printing and Faxing Choosing printing options 8 To control special printing features, choose the options you want to change from the Print dialog box.
Printing and Faxing Cover Page 8 You can choose the following cover page settings: Print Cover Page 8 If you want to add a cover page to your document, use this function. Cover Page Type Choose a template for the cover page. Billing Info If you want to add the billing information to the cover page, enter text in the Billing Info box.
Printing and Faxing Layout 8 Pages per Sheet The Pages per Sheet selection can reduce the image size of a page by allowing multiple pages to be printed on one sheet of paper. Layout Direction When you specify the pages per sheet, you can also specify the direction of the layout. Border If you want to add a border, use this function. Two-Sided See Duplex Printing uu page 147. Reverse Page Orientation Check Reverse Page Orientation to reverse the data from up to down.
Printing and Faxing Secure Print 8 8 Secure Print: Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them. To send a secured document: a b c Check Secure Print. Enter your password, user name and job name and click Print.
Printing and Faxing Print Settings 8 You can change settings by choosing a setting in the Print Settings list: Media Type You can change the media type to one of the following: 8 • Plain Paper • Thin Paper • Thick Paper • Thicker Paper • Bond Paper • Envelopes • Env. Thick • Env. Thin • Recycled Paper • Label Resolution You can change the resolution as follows: • 300 dpi • 600 dpi • HQ 1200 • 1200 dpi Paper Source You can choose Auto Select, Tray1, Tray2 1 2, MP Tray or Manual.
Printing and Faxing Support You can visit the Brother Solutions Center (http://solutions.brother.com/) and our website for original/genuine Brother supplies by clicking the button. The Brother Solutions Center is a website offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine. Advanced print settings When you click the triangle mark (c) beside Advanced, the advanced print settings appear.
Printing and Faxing Improve Print Output This feature allows you to improve a print quality problem. • Reduce Paper Curl If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting. We recommend that you change the printer driver setting in Media Type to a thin setting. Note This operation will decrease the temperature of the machine's fusing process.
Printing and Faxing Duplex Printing 8 Automatic Duplex Printing Select Layout. Choose Long-edge binding or Short-edge binding in Two-Sided. 8 Manual duplex Select Paper Handling. Choose Even Only and print, and then reload the printed paper into the tray (blank side face down in Tray 1 or Tray 2, or blank side face up in MP tray). Choose Odd Only and print.
Printing and Faxing Removing the Printer driver for Macintosh a b 8 Log in as an ‘Administrator’. From the Apple menu, choose System Preferences. Click Print & Fax or Print & Scan, then choose the printer you want to remove and remove it by clicking the - button.
Printing and Faxing Features in the BR-Script3 printer driver (PostScript® 3™ language emulation) 8 This section introduces the distinctive operations of the BR-Script3 printer driver. For the basic operations of the BR-Script3 printer driver, see Features in the printer driver (Macintosh) uu page 136 for Page Setup, Cover Page, Paper Source and Layout. Note • The BR-Script3 printer driver does not support the PC-Fax Sending.
Printing and Faxing Printer Features 8 Feature Sets: General 1 Print Quality You can choose the following print quality settings. 8 • 300 dpi • 600 dpi • HQ 1200 • 1200 dpi Media Type You can change the media type to one of the following: • Plain Paper • Thin Paper • Thick Paper • Thicker Paper • Bond Paper • Envelopes • Env. Thick • Env. Thin • Recycled Paper • Label • Hagaki 1 1 Postcard with the size specified by Japan Post Service Co.
Printing and Faxing Note We do not recommend Toner Save for printing photo or greyscale images. Halftone Screen Lock Stops other applications from modifying the Halftone settings. The Default setting is on. High Quality Image Printing You can increase the quality of image printing. If you set High Quality Image Printing to On, the print speed will be slower. Improve Print Output This feature allows you to improve a print quality problem.
Printing and Faxing Feature Sets: General 2 Ghost Reduction Setting If you are using the machine in a high humidity environment this setting may reduce ghosting on the paper. Do not use this setting if the ambient humidity is below 30% or ghosting may increase. Note This feature may not reduce ghosting for all types of paper. Before you buy a lot of paper, test a small quantity to make sure that the paper is suitable. Density Adjustment Increase or decrease the print density.
Printing and Faxing Secure Print 8 Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them. If you want to create a secure print job, click Secure Print and check the Secure Print box. Enter a password in the Password box and click Print.
Printing and Faxing Status Monitor 8 The Status Monitor utility is a configurable software tool for monitoring the status of the machine, letting you see error messages such as paper empty or paper jam at pre-set update intervals. You can also access the web based management. Before you can use the tool you must choose your machine in the Model pop-up menu in ControlCenter2. You can check the device status by launching Brother Status Monitor. Follow these steps: For Mac OS X 10.5.
Printing and Faxing Hiding or showing the window 8 After starting the Status Monitor, you can hide or show the window. To hide the window, go to the menu bar, Brother Status Monitor and choose Hide Status Monitor. To show the window, click the Brother Status Monitor icon in the dock. Quitting the window 8 Click Brother Status Monitor in the menu bar and then choose Quit Status Monitor from the pop-up menu.
Printing and Faxing Sending a fax (For MFC models) 8 You can send a fax directly from a Macintosh application. Note Fax documents will be sent in Black and White only. a b Create a document in a Macintosh application. From an application such as TextEdit, click File, then Print. (Mac OS X 10.5.8 to 10.6.x) For more page setup options, click the disclosure triangle beside the Printer pop-up menu.
Printing and Faxing (For Mac OS X 10.7.x) For more page setup options, click Show Details.
Printing and Faxing c Choose Send Fax from the pop-up menu. d Choose Facsimile from the Output pop-up menu.
Printing and Faxing e Enter a fax number in the Input Fax Number box, and then click Print to send the fax. Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.
Printing and Faxing Using the Addresses panel 8 You can address a fax number using the Addresses button. a Click Addresses. 8 b Choose the fax number from the Addresses panel and then click To.
Printing and Faxing c When you are finished addressing your fax, click Print.
9 Scanning 9 Scanning a document using the TWAIN driver 9 The Brother machine software includes a TWAIN Scanner driver for Macintosh. You can use this Macintosh TWAIN Scanner driver with any applications that support TWAIN specifications. When you scan a document, you can either use the ADF (automatic document feeder) or the scanner glass. For more information on loading the documents: uu Basic User's Guide: Loading documents.
Scanning Scanning an image into your Macintosh 9 You can scan a whole page, or scan a portion after pre-scanning the document. Scanning a whole page a b 9 Load your document. Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Scan Type Document Size Adjust Image • Brightness • Contrast c Click Start. When scanning has finished, the image appears in your graphics application.
Scanning Scanning a duplex document (For DCP-8155DN, DCP-8250DN, MFC-8520DN, MFC-8910DW and MFC-8950DW(T)) a b Load your document. c Adjust the following settings, if needed, in the Scanner Setup dialog box: 9 Check Duplex (two-sided) Scanning and choose Long-edge binding or Short-edge binding. Resolution Scan Type 9 Document Size Adjust Image • Brightness • Contrast d Click Start. Note • You cannot adjust the scanning area. • Duplex scan is available from the ADF only.
Scanning Pre-Scanning an image 9 The PreScan button is used to preview and also lets you crop any unwanted areas from the image. When you are satisfied you are scanning the correct area, click the Start button in the Scanner Setup dialog box to scan the image. a b Load your document. c Drag the mouse pointer over the portion you want to scan. d Put the document in the ADF again. Click PreScan. The whole image is scanned into your Macintosh and appears in the Scanning Area.
Scanning Settings in the Scanner window 9 Resolution 9 You can change the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colours.
Scanning 24bit Color Uses up to 16.8 million colours to scan the image. Although using 24bit Color creates an image with the most accurate colours reproduction, the image file size will be about three times larger than a file created using the 256 Color option. It requires the most memory and has the longest transfer time. Document Size 9 Choose one of the following document sizes: A4 210 x 297 mm 9 JIS B5 182 x 257 mm Letter 215.9 x 279.4 mm Legal 215.9 x 355.
Scanning Adjusting the Image 9 Brightness Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average, and is usually suitable for most images. You can set the Brightness level by dragging the slider to the right or left to lighten or darken the image. You can also enter a value in the box to set the level. If the scanned image is too light, set a lower Brightness level and scan the document again.
Scanning Scanning a document using the ICA driver (Mac OS X 10.6.x or greater) 9 You can scan a document using the ICA driver. If you installed MFL-Pro Suite from the installer CD-ROM, the ICA driver has been already installed to your Macintosh. If you don’t see your machine in the Print & Fax or Print & Scan list, you can add your machine by clicking the + button. Note The screens in this section are from Mac OS X 10.6.x.
Scanning c Select the machine from the list on the left side of the screen. If you connected the Brother machine and your Macintosh with a USB cable, you will see the machine in the DEVICES area. If connected via LAN, you will see it in the SHARED area. Note (For Mac OS X 10.7.x) If you cannot see the machine in the DEVICES area or the SHARED area, point the mouse pointer over the area, and then click Show.
Scanning d Place your document in the ADF or on the scanner glass. If you place the document in the ADF, select Document Feeder for Mode and the size of your document for Scan Size. If you place the document on the scanner glass, select Flatbed for Mode. Note • (Mac OS X 10.6.x) When the Detect Separate Items box is unchecked, the document will be scanned as one item and saved as one file. When the Detect Separate Items box is checked, the program will detect each image and save them as separate files.
Scanning e Select the destination folder or destination application for Scan To. You can adjust the following settings, if needed, in the dialog box accessed by clicking on Show Details. Please note that the item name and assignable value may vary depending on the machine. Scan Mode: Choose Document Feeder or Flatbed. Kind: Choose from Color, Black & White or Text. Resolution: Choose the resolution you want to scan your document at. Use Custom Size (Mac OS X 10.7.
Scanning Duplex (For DCP-8155DN, DCP-8250DN, MFC-8520DN, MFC-8910DW and MFC-8950DW(T)): Check this box when using duplex scan feature from Document Feeder. Scan To: Choose the destination folder or destination application. Name: Enter the prefix text used for the name of the scanned image. Format: Select the file format of the scanned data. Combine into single document (Mac OS X 10.7.
Scanning Choosing your machine from Print & Fax or Print & Scan 9 a Connect your Brother machine to the Macintosh using a USB cable. Or connect your Brother machine to the same LAN (if you are using a network model) where the Macintosh is connected. b c d Select System Preferences from the Apple Menu. Click Print & Fax or Print & Scan. Select the machine from the list on the left side of the screen and click Open Print Queue.
Scanning Using Presto! PageManager 9 Presto! PageManager is an application for managing the documents in your Macintosh. Since it is compatible with most image editors and word processing programs, Presto! PageManager gives you unmatched control over your Macintosh files. You can easily manage your documents, edit your E-mail and files and read documents with the OCR software built into Presto! PageManager. If you use the machine as a scanner, we recommend that you install Presto! PageManager.
Scanning NewSoft Technical Support 9 For USA 9 Company name: NewSoft America Inc. Postal Address: 47102 Mission Falls Court, Suite 202 Fremont CA 94539 Telephone: 510-770-8900 Fax: 510-770-8980 E-mail Address: contactus@newsoftinc.com URL: http://www.newsoftinc.com/ For Canada E-mail Address: 9 contactus@newsoftinc.
Scanning Italy 9 Company name: 5CA Telephone: 0899399878 (For callers from within Italy, this is not a toll-free call, Callers will be charged at Euro 0.80 per minute) E-mail Address: it.nsc@newsoft.eu.com URL: http://it.newsoft.eu.com/ Spain 9 Company name: 5CA Telephone: 0807505598 (For callers from within Spain only, this is not a toll-free call, Callers will be charged at Euro 0.94 per minute) E-mail Address: sp.nsc@newsoft.eu.com Other countries E-mail Address: 9 tech@newsoft.eu.
10 ControlCenter2 10 Note The features available to you in ControlCenter2 may vary depending on the model number of your machine. Using ControlCenter2 10 ControlCenter2 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manually launch specific applications. The icon will appear on the menu bar. To open the ControlCenter2 window, click the icon and choose Open.
ControlCenter2 Turning the AutoLoad feature off 10 If you do not want ControlCenter2 to run automatically each time you start your Macintosh, do the following. a Click the ControlCenter2 icon in the menu bar and choose Preferences. The ControlCenter2 preference window appears. b c Uncheck Start ControlCenter on computer startup. Click OK to close the window. Note The ControlCenter2 application icon is in Macintosh HD/Library/Printers/Brother/Utilities/ControlCenter.
ControlCenter2 SCAN 10 There are four scan buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Image (Default: Apple Preview) Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination application, such as Adobe® Photoshop® or any kind of image editing application on your Macintosh.
ControlCenter2 File types 10 You can choose from the following list of file types for attachments or for saving to a folder. Choose from the pop-up menu the type of file you want the scanned images to be saved in. For Image, E-mail and File 10 Windows Bitmap (*.bmp) JPEG (*.jpg) -Recommended for most users when Scanning pictures. TIFF (*.tif) TIFF Multi-Page (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) -Recommended for Scanning and sharing documents. Secure PDF (*.
ControlCenter2 Image (example: Apple Preview) 10 The Scan to Image feature lets you scan an image directly into your graphics application for image editing. To change the default settings, click the button while holding down the Ctrl key and choose Software Button. If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box. If you want to scan a multiple page document using the scanner glass, check the Manual multi-page scan box.
ControlCenter2 Enter the Application Name (up to 30 characters) and choose your preferred application by clicking the Browse button. Also choose the File Type from the pop-up menu. You can delete an application that you have added. Just choose the Application Name and click the Delete button. Note This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function. If you choose Secure PDF from the File Type list, the Set PDF Password dialog box appears.
ControlCenter2 OCR (word processing application) 10 Scan to OCR converts the graphic page image data into text which can be edited by any word processing application. You can change the default word processing application. To configure Scan to OCR, click the button while holding down the Ctrl key and choose Software Button. To change the word processing application, choose the destination word processing application from the Target Application pop-up menu.
ControlCenter2 E-mail 10 The Scan to E-mail feature lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click the button while holding down the Ctrl key and choose Software Button. To change the E-mail application, choose your preferred E-mail application from the E-mail Application pop-up menu. You can add an application to the list by clicking Add 1.
ControlCenter2 File 10 The Scan to File feature lets you scan an image to a folder on your hard disk in any file format. This lets you easily archive your paper documents. To configure the file type and folder, click the button while holding down the Ctrl key and choose Software Button. You can change the File Name. Enter the file name you want to use for the document (up to 100 characters) in the File Name box. The file name will be the file name you registered, current date and sequential number.
ControlCenter2 CUSTOM SCAN 10 There are four buttons which you can configure to fit your scanning needs. To customize a button, click the button while holding down the Ctrl key, and the configuration window appears. There are four scan functions: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Scan to Image Lets you scan a page directly into any image viewer/editor software. You can choose any image editor application on your Macintosh as a destination.
ControlCenter2 File types 10 You can choose from the following list of file types for attachments or for saving to a folder. Choose from the pop-up menu the type of file you want the scanned images to be saved in. For Image, E-mail and File 10 Windows Bitmap (*.bmp) JPEG (*.jpg) -Recommended for most users when Scanning pictures. TIFF (*.tif) TIFF Multi-Page (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) -Recommended for Scanning and sharing documents. Secure PDF (*.
ControlCenter2 Scan to Image 10 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field.
ControlCenter2 Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Manual multi-page scan, Duplex (two-sided) Scanning (For DCP-8155DN, DCP-8250DN, MFC-8520DN, MFC-8910DW and MFC-8950DW(T)), Show Scanner Interface, Brightness and Contrast settings. If you choose Secure PDF from the File Type list, the Set PDF Password dialog box appears. Enter your password in the Password and Re-type Password box and then click OK.
ControlCenter2 Scan to OCR 10 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field.
ControlCenter2 Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Manual multi-page scan, Duplex (two-sided) Scanning (For DCP-8155DN, DCP-8250DN, MFC-8520DN, MFC-8910DW and MFC-8950DW(T)), Show Scanner Interface, Brightness and Contrast settings.
ControlCenter2 Scan to E-mail 10 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field.
ControlCenter2 Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Manual multi-page scan, Duplex (two-sided) Scanning (For DCP-8155DN, DCP-8250DN, MFC-8520DN, MFC-8910DW and MFC-8950DW(T)), Show Scanner Interface, Brightness and Contrast settings. Note Webmail services are not supported by Scan to E-mail.
ControlCenter2 Scan to File 10 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field.
ControlCenter2 Settings tab Choose the file format from the File Type pop-up menu. Save the file to the default folder or choose your preferred folder by clicking the Browse button. Choose the Resolution, Scan Type, Document Size, Manual multi-page scan, Duplex (two-sided) Scanning (For DCP-8155DN, DCP-8250DN, MFC-8520DN, MFC-8910DW and MFC-8950DW(T)), Show Scanner Interface, Brightness and Contrast settings and enter the file name if you want to change it.
ControlCenter2 COPY / PC-FAX (Mac OS X 10.5.8 and 10.6.x, PC-FAX for MFC models only) 10 COPY - Lets you use your Macintosh and any printer driver for enhanced copy operations. You can scan a page on the machine and print the copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on your Macintosh including network printers.
ControlCenter2 Before finishing the Copy button configuration, select the Printer. Then choose your print settings from the Presets pop-up menu, and click OK to close the dialog box. Clicking the configured copy button opens the print settings. For more options click the triangle beside the Printer pop-up menu. To copy, click the Print button. To fax, click the disclosure triangle beside the Printer pop-up menu and then choose Send Fax from the pop-up menu. (See Sending a fax (For MFC models) uu page 156.
ControlCenter2 DEVICE SETTINGS 10 You can configure or check the machine settings. Remote Setup (For MFC models) Lets you open the Remote Setup Program. (See Remote Setup (For MFC models) uu page 202.) Quick-Dial (For MFC models) Lets you open the Set Quick-Dial window of Remote Setup. (See Remote Setup (For MFC models) uu page 202.) Status Monitor Allows you to open the Status Monitor Utility.
ControlCenter2 Remote Setup (For MFC models) 10 The Remote Setup button opens the program window; allowing you to configure the settings of the machine. Note For details, see Remote Setup (For MFC models) uu page 202.
ControlCenter2 Quick-Dial (For MFC models) 10 The Quick-Dial button lets you open the Address Book window in the Remote Setup Program, so you can easily register or change the Quick-Dial numbers on your Macintosh. 10 Status Monitor 10 The Status Monitor button allows you to monitor the status of one devices, allowing you to get immediate notification of errors such as a paper jam. (See Status Monitor uu page 154.
11 Remote Setup (For MFC models) 11 Remote Setup 11 The Remote Setup application lets you configure many machine and network settings from a Macintosh application. When you access this application, the settings on your machine will be downloaded automatically to your Macintosh and displayed on your Macintosh screen. If you change the settings, you can upload them directly to the machine. Note • The RemoteSetup application icon is in Macintosh HD/Library/Printers/Brother/Utilities.
Remote Setup (For MFC models) Print Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and then click Print. Export Lets you save the current configuration setting to a file. Import Lets you read the setting from a file. Note • You can use the Export and Import buttons to save Quick Dial or all your settings for your machine.
Section IV Using the Scan key Scanning (For USB cable users) Network Scanning (For Network users) IV 205 222
12 Scanning (For USB cable users) 12 Using the Scan key 12 Note If you use the SCAN key or Scan when connected to a network, see Network Scanning (For Network users) uu page 222. You can use (SCAN) on the control panel or Scan on the touchscreen to scan documents into your word processing, graphics or E-mail applications or a folder on your computer. Before you can use (SCAN) or Scan, you have to install the Brother MFL-Pro Suite and connect the machine to your computer.
Scanning (For USB cable users) Note • If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge (For DCP-8155DN, MFC-8520DN and MFC-8910DW) or, DuplexScan : LongEdge or DuplexScan : ShortEdge (For DCP-8250DN and MFC-8950DW(T)) depending on your document layout.
Scanning (For USB cable users) Scan to USB 12 You can scan black & white and colour documents directly to a USB Flash memory drive. Black and white documents will be stored in the TIFF (*.TIF), PDF (*.PDF), PDF/A (*.PDF), Secure PDF (*.PDF) or Signed PDF (*.PDF) file formats. Colour documents may be stored in JPEG (*.JPG), PDF (*.PDF), PDF/A (*.PDF), Secure PDF (*.PDF), Signed PDF (*.PDF) or XPS (*.XPS) file formats. The default file names are based on the current date.
Scanning (For USB cable users) Resolution File Format Options Color 100 dpi PDF / PDF/A / Secure PDF / Signed PDF / JPEG / XPS Color 200 dpi PDF / PDF/A / Secure PDF / Signed PDF / JPEG / XPS Color 300 dpi PDF / PDF/A / Secure PDF / Signed PDF / JPEG / XPS Color 600 dpi PDF / PDF/A / Secure PDF / Signed PDF / JPEG / XPS Color Auto PDF / PDF/A / Secure PDF / Signed PDF / JPEG / XPS Gray 100 dpi PDF / PDF/A / Secure PDF / Signed PDF / JPEG / XPS Gray 200 dpi PDF / PDF/A / Secure PDF / Signed P
Scanning (For USB cable users) Note • If you choose colour or Grey in the resolution setting, you cannot choose TIFF. • If you choose monochrome in the resolution setting, you cannot choose JPEG or XPS. • If you choose Secure PDF, the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning. i Press a or b to choose the file size you want. Press OK and go to step j. j The file name is set automatically.
Scanning (For USB cable users) Changing the default resolution and file type a b c d e Press Menu. f Do one of the following: 12 Press a or b to choose USB Direct I/F. Press OK. Press a or b to choose Scan to USB. Press OK. Press a or b to choose Resolution. Press OK. Press a or b to choose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi, Color Auto, Gray 100 dpi, Gray 200 dpi, Gray 300 dpi, Gray Auto, B&W 300 dpi, B&W 200 dpi or B&W 200x100 dpi. Press OK.
Scanning (For USB cable users) Understanding the Error Messages 12 Once you are familiar with the types of errors that can occur while you are using the Scan to USB, you can easily identify and troubleshoot any problems. Protected Device This message will appear if the write-protect switch of the USB Flash memory drive is on. Rename the File This message will appear if there is already a file on the USB Flash memory drive with the same name as the file you are trying to save.
Scanning (For USB cable users) g Press d or c to display Duplex Scan. Press Duplex Scan and then press the setting you want. Do one of the following: If you want to change the file name, go to step h. Press Start to start scanning without changing additional settings. Go to step k. h The file name is set automatically. However, you can create a name of your choice using the character keys on the control panel. Press d or c to display File Name. Press File Name and then enter the file name.
Scanning (For USB cable users) Setting the new default a b c d e f 12 Press Scan. Press Scan to USB. Press and choose your new setting. Repeat this step for each setting you want to change. After changing the last setting, press d or c to display Set New Default. Press Set New Default. Press Yes to confirm. Press Stop/Exit. Factory reset a b c d e 12 Press Scan. Press Scan to USB. Press d or c to display Factory Reset. Press Factory Reset. Press Yes to confirm. Press Stop/Exit.
Scanning (For USB cable users) Scan to E-mail 12 You can scan either a black and white or colour document into your E-mail application as a file attachment. For 5-line LCD models a Load your document. b Press c Press a or b to choose Scan to PC. Press OK. d Press a or b to choose E-mail. Press OK. If your machine does not support Duplex Scan, go to step f. If your machine supports Duplex Scan, go to step e. e Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge. Press OK.
Scanning (For USB cable users) For Touchscreen models a b c d 12 Load your document. Press Scan. Press Scan to PC. Press E-Mail. Do one of the following: If you want to change the duplex setting, press Duplex Scan and then press Off, DuplexScan : LongEdge or DuplexScan : ShortEdge. Go to step e. To start scanning without changing additional settings, go to step e. e Press Start.
Scanning (For USB cable users) Scan to Image 12 You can scan either a black and white or colour document into your graphics application for viewing and editing. For 5-line LCD models a Load your document. b Press c Press a or b to choose Scan to PC. Press OK. d Press a or b to choose Image. Press OK. If your machine does not support Duplex Scan, go to step f. If your machine supports Duplex Scan, go to step e. e Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge. Press OK.
Scanning (For USB cable users) For Touchscreen models a b c d 12 Load your document. Press Scan. Press Scan to PC. Press Image. Do one of the following: If you want to change the duplex setting, press Duplex Scan and then press Off, DuplexScan : LongEdge or DuplexScan : ShortEdge. Go to step e. To start scanning without changing additional settings, go to step e. e Press Start. The machine starts the scanning process.
Scanning (For USB cable users) Scan to OCR 12 If your original document is text, you can use Nuance™ PaperPort™ 12SE or Presto! PageManager to scan the document and convert it into a text file which can then be edited in your favorite word processing software. For 5-line LCD models a Load your document. b Press c Press a or b to choose Scan to PC. Press OK. d Press a or b to choose OCR. Press OK. If your machine does not support Duplex Scan, go to step f.
Scanning (For USB cable users) For Touchscreen models a b c d 12 Load your document. Press Scan. Press Scan to PC. Press OCR. Do one of the following: If you want to change the duplex setting, press Duplex Scan and then press Off, DuplexScan : LongEdge or DuplexScan : ShortEdge. Go to step e. To start scanning without changing additional settings, go to step e. e Press Start. The machine starts the scanning process.
Scanning (For USB cable users) Scan to File 12 You can scan a black and white or a colour document into your computer and save it as a file in a folder of your choice. The file type and specific folder are based on the settings you have chosen in the Device Scan Settings screen of ControlCenter4 or Scan To File screen of ControlCenter2. (For Windows®, see Configuring Scan key settings uu page 82 for Home Mode or Configuring Scan key settings uu page 96 for Advanced Mode.
Scanning (For USB cable users) For Touchscreen models a b c d 12 Load your document. Press Scan. Press Scan to PC. Press File. Do one of the following: If you want to change the duplex setting, press Duplex Scan and then press Off, DuplexScan : LongEdge or DuplexScan : ShortEdge. Go to step e. To start scanning without changing additional settings, go to step e. e Press Start. The machine starts the scanning process.
13 Network Scanning (For Network users) 13 To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can set or change the address settings from the control panel (see uu Network User's Guide: Printing the Network Configuration Report) or by using the BRAdmin Professional software. If you installed the machine following the instructions for a network user (uu Quick Setup Guide) then the machine should already be configured for your network.
Network Scanning (For Network users) Configuring Network Scanning (Windows®) 13 If you are using a different machine than the one that was originally registered to your PC during the installation of MFL-Pro Suite software (see uu Quick Setup Guide), follow the steps below. a (Windows® XP) Click the Start button, Control Panel, Printers and Other Hardware, then Scanners and Cameras (or Control Panel, Scanners and Cameras).
Network Scanning (For Network users) Note (Windows Vista® and Windows ® 7) When the User Account Control screen appears, do the following. • (Windows Vista®) For users who have administrator rights: Click Continue. (Windows® 7) For users who have administrator rights: Click Yes. • (Windows Vista®) For users who do not have administrator rights: Enter the administrator password and click OK. (Windows® 7) For users who do not have administrator rights: Enter the administrator password and click Yes.
Network Scanning (For Network users) c Click the Network Setting tab and choose the appropriate connection method. Specify your machine by address Enter the IP address of the machine in IP Address, and then click Apply. Specify your machine by name Enter the machine node name in Node Name, or click Browse and choose the device you want to use and then click OK. d Click the Scan To Button tab and enter your PC name in the Display Name (Max 15 characters) field.
Network Scanning (For Network users) Configuring Network Scanning (Macintosh) 13 If you want to scan from the machine on a network, you must choose the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the Model drop-down list in the main screen of ControlCenter2.
Network Scanning (For Network users) Using the Scan key on your network 13 You can use (SCAN) on the control panel or Scan on the touchscreen to scan documents into your word processing, graphics or E-mail applications or a folder on your computer. Before you can use (SCAN) or Scan, you have to install the Brother MFL-Pro Suite and connect the machine to your computer.
Network Scanning (For Network users) Note • If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge (For DCP-8155DN, MFC-8520DN and MFC-8910DW) or, DuplexScan : LongEdge or DuplexScan : ShortEdge (For DCP-8250DN and MFC-8950DW(T)) depending on your document layout.
Network Scanning (For Network users) Scan to E-mail 13 When you choose Scan to E-mail (PC) your document will be scanned and sent directly to the computer you designated on your network. ControlCenter4 or ControlCenter2 will activate the default E-mail application on the designated computer. You can scan and send a black and white or colour document from the computer as an attachment. For 5-line LCD models 13 a Load your document. b Press c Press a or b to choose Scan to PC. Press OK.
Network Scanning (For Network users) For Touchscreen models a b c d e f 13 Load your document. Press Scan. Press Scan to PC. Press E-Mail. Press a or b to choose the destination computer you want to use for E-mailing your document. Press OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination computer on the LCD. Press OK.
Network Scanning (For Network users) Scan to E-mail (E-mail Server, For DCP-8250DN, MFC-8910DW and MFC-8950DW(T): standard, MFC-8510DN and MFC-8520DN: available as a download) 13 MFC-8510DN and MFC-8520DN can be assigned an E-mail address allowing you to send, receive or forward documents over a Local Area Network or the Internet to computers or other Internet Fax machines. In order to use this function, please download the necessary software from the Brother Solutions Center (http://solutions.brother.
Network Scanning (For Network users) For 5-line LCD models a Load your document. b Press c Press a or b to choose Scan to E-mail. Press OK. If your machine does not support Duplex Scan, go to step e. If your machine supports Duplex Scan, go to step d. d Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge. Press OK. e Press a or b to choose Change Setting. Press OK. If you don’t have to change the quality, press a or b to choose Enter Address. Press OK and then go to step j.
Network Scanning (For Network users) Using a One Touch or Speed Dial number 13 You can also scan a document directly to an address you registered in a One Touch or Speed Dial number. When you scan the document, the settings you registered with the One Touch or Speed Dial will be used for the quality and the file type. Only One Touch or Speed Dials with an E-mail address registered can be used when you scan data using a One Touch or Speed Dial. (I-Fax addresses are not available for use.
Network Scanning (For Network users) f Press a or b to choose the E-mail address. You can also use the following search option. Press to search by alphabetical order or numerical order. Press OK. Confirm the E-mail address. Press OK and go to step g. (For more information on using the Address Book: uu Basic User's Guide.) g Press d or c to display Quality. Press Quality and then press the quality you want. Do one of the following: If you want to change the file type, go to step h.
Network Scanning (For Network users) k Press d or c to display File Size. Press File Size and then press the setting you want. Press Start to start scanning. Go to step l. Note If you want to add destinations, press Number of Destinations. You can add a total of 50 destinations. l The machine starts the scanning process. If you are using the scanner glass, the LCD displays Next Page?. Press Yes or No.
Network Scanning (For Network users) Scan to Image 13 When you choose Scan to Image, your document will be scanned and sent directly to the computer you designated on your network. ControlCenter4 or ControlCenter2 will activate the default graphics application on the designated computer. For 5-line LCD models 13 a Load your document. b Press c Press a or b to choose Scan to PC. Press OK. d Press a or b to choose Image. Press OK. If your machine does not support Duplex Scan, go to step f.
Network Scanning (For Network users) For Touchscreen models a b c d e f 13 Load your document. Press Scan. Press Scan to PC. Press Image. Press a or b to choose the destination computer you want to send to. Press OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination computer on the control panel. Press OK.
Network Scanning (For Network users) Scan to OCR 13 If your original document is text, you can use Nuance™ PaperPort™ 12SE or Presto! PageManager to scan the document and convert it into a text file which can then be edited in your favorite word processing software. For 5-line LCD models 13 a Load your document. b Press c Press a or b to choose Scan to PC. Press OK. d Press a or b to choose OCR. Press OK. If your machine does not support Duplex Scan, go to step f.
Network Scanning (For Network users) For Touchscreen models a b c d e f 13 Load your document. Press Scan. Press Scan to PC. Press OCR. Press a or b to choose the destination computer you want to send to. Press OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination computer on the control panel. Press OK. Do one of the following: If you want to change the duplex setting, press Duplex Scan and then press Off, DuplexScan : LongEdge or DuplexScan : ShortEdge.
Network Scanning (For Network users) Scan to File 13 When you choose Scan to File, you can scan a black & white or colour document and send it directly to a computer you designate on your network. The file will be saved in the folder and file format that you have configured in the Device Scan Settings screen of ControlCenter4 or Scan To File screen of ControlCenter2. You can change the Scan configuration.
Network Scanning (For Network users) For Touchscreen models a b c d e f 13 Load your document. Press Scan. Press Scan to PC. Press File. Press a or b to choose the destination computer you want to send to. Press OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination computer on the control panel. Press OK. Do one of the following: If you want to change the duplex setting, press Duplex Scan and then press Off, DuplexScan : LongEdge or DuplexScan : ShortEdge.
Network Scanning (For Network users) Scan to FTP 13 When you choose Scan to FTP, you can scan a black and white or colour document directly to an FTP server on your local network, or on the internet. The details required to use Scan to FTP can be entered by using Web Based Management to pre-configure and store the details in an FTP Profile. Note • Scan to FTP is available when FTP profiles are configured by using Web Based Management. • We recommend Windows® Internet Explorer® 7.0/8.0 or Firefox® 3.
Network Scanning (For Network users) Choose Scan to FTP/Network in Web Based Management. In Create a User Defined File Name, enter a file name in one of the two user defined fields and click Submit. A maximum of 15 single-byte characters can be entered in each of the user defined name fields. Note Using certain characters or symbols in a file name may cause a problem accessing the file. We recommend to only use combinations of the following characters in a file name.
Network Scanning (For Network users) Configuring the FTP Default Settings 13 You can set Passive Mode to Off or On depending on your FTP server and network firewall configuration. By default this setting is On. You can also change the port number used to access the FTP server. The default for this setting is port 21. In most cases these two settings can remain as default. a b c Choose FTP in Scan to FTP/Network from Scan tab. Press Submit. d The Host Address is the domain name of the FTP server.
Network Scanning (For Network users) j Choose the file type for the document from the drop-down list. You can choose PDF, PDF/A, Secure PDF, Signed PDF, JPEG, XPS or User Select for colour or greyscale documents and PDF, PDF/A, Secure PDF, Signed PDF, TIFF or User Select for B/W documents. Note • If you choose Secure PDF, the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning. • PDF/A is a PDF file format intended for long-term archiving.
Network Scanning (For Network users) e Press a or b to choose one of the FTP server profiles listed. Press OK. If the Scan to FTP profile is complete, you will automatically go to step j. If User Select was configured using Web Based Management, you will be prompted to choose the scan quality, file type and file size from the control panel.
Network Scanning (For Network users) For Touchscreen models a b c d 13 Load your document. Press Scan. Press Scan to FTP. Press a or b to choose one of the FTP server profiles listed. If the Scan to FTP profile is complete, you will automatically go to step j. If the Scan to FTP profile is not complete, for instance, the quality or file type are not chosen, you will be prompted to enter any missing information in the following steps.
Network Scanning (For Network users) i Press File Size and then choose Small, Medium or Large. Go to step j. j Do one of the following: If you want to change the file name, go to step k. If you want to start scanning, press Start and go to step m. k Press d or c to display File Name. Press File Name. Press a or b to choose a file name you want to use and press OK. Press Start and go to step m. Note If you want to change the file name manually, go to step l. l Press a or b to choose .
Network Scanning (For Network users) Scan to Network (Windows®) 13 When you choose Scan to Network, you can scan documents directly to a shared folder on a CIFS server located on your local network or the internet. (For more information about CIFS servers: uu Network User's Guide.) The Scan to Network feature supports Kerberos and NTLMv2 authentication.
Network Scanning (For Network users) Choose Scan to FTP/Network in Web Based Management. In Create a User Defined File Name, enter a file name in one of the two user defined fields and click Submit. A maximum of 15 single-byte characters can be entered in each of the user defined name fields. Note Using certain characters or symbols in a file name may cause a problem accessing the file. We recommend to only use combinations of the following characters in a file name.
Network Scanning (For Network users) Configuring the Scan to Network Default Settings 13 a b c Choose Network in Scan to FTP/Network from the Scan tab. Press Submit. d The Host Address is the domain name of the CIFS server. Enter the Host Address (for example mypc.example.com) (up to 64 characters) or the IP address (for example 192.23.56.189). e Enter the destination folder where your document will be stored on the CIFS server (for example brother\abc) (up to 60 characters).
Network Scanning (For Network users) h Choose the file type for the document from the drop-down list. You can choose PDF, PDF/A, Secure PDF, Signed PDF, JPEG, XPS or User Select for colour or greyscale documents and PDF, PDF/A, Secure PDF, Signed PDF, TIFF or User Select for B/W document. Note • If you choose Secure PDF, the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning. • PDF/A is a PDF file format intended for long-term archiving.
Network Scanning (For Network users) Scan to Network using Scan to Network Profiles 13 For 5-line LCD models a Load your document. b Press c Press a or b to choose Scan to Network. Press OK. If your machine does not support Duplex Scan, go to step e. If your machine supports Duplex Scan, go to step d. d Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge. Press OK. e f Press a or b to choose one of the profiles listed. Press OK. 13 (SCAN).
Network Scanning (For Network users) i Press a or b to choose PDF, PDF/A, Secure PDF, Signed PDF, or TIFF. Press OK, and go to step k. Note • If you choose Secure PDF, the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning. • If you choose Signed PDF, you must install and then configure a certificate to your machine using Web Based Management. j Press a or b to choose Small, Medium or Large. Press OK and go to step k.
Network Scanning (For Network users) f Press Quality and then choose one of the options below: Press d or c to choose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi, Color Auto, Gray 100 dpi, Gray 200 dpi, Gray 300 dpi or Gray Auto. Go to step g. Press d or c to choose B&W 300 dpi, B&W 200 dpi or B&W 200x100 dpi. Go to step h. g Press File Type and then choose PDF, PDF/A, Secure PDF, Signed PDF, JPEG or XPS. Go to step l.
Network Scanning (For Network users) How to set a new default for the file size (Scan to E-mail (E-mail server), FTP and Network, For 5-line LCD models) 13 You can set your own default setting for the file size. For a higher quality scan, choose the large file size. For a lower quality scan, choose the small file size. Scan to E-mail (E-mail server) feature is available for MFC-8910DW: standard, MFC-8510DN and MFC-8520DN: available as a download.
Network Scanning (For Network users) How to set a new default for Scan to E-mail (E-mail Server, For DCP-8250DN and MFC-8950DW(T)) 13 You can set your own default settings. Setting the new default a b c 13 Press Scan. Press Scan to E-mail. Enter the destination E-mail address. Do one of the following: To enter the E-mail address manually, press Manual and go to step d. If you have stored the E-mail address to the machine’s address book, press Address Book and go to step e.
Network Scanning (For Network users) Factory reset 13 You can reset the factory settings. a b c Press Scan. Press Scan to E-mail. Enter the destination E-mail address. Do one of the following: To enter the E-mail address manually, press Manual and go to step d. If you have stored the E-mail address to the machine’s address book, press Address Book and go to step e. Note If your network supports the LDAP protocol, you can search for E-mail addresses on your server.
Network Scanning (For Network users) Using Web Services for scanning on your network (Windows Vista® SP2 or greater and Windows® 7) 13 The Web Services protocol enables Windows Vista® (SP2 or greater) and Windows® 7 users to scan using a Brother machine on the network. You must install the driver via Web Services. For information about installing drivers used for Web Services: uu Network User's Guide: Installing drivers used for printing and scanning via Web Services (Windows Vista® and Windows® 7).
Network Scanning (For Network users) Using Web Services from the Brother machine (Windows Vista® SP2 or greater and Windows® 7) 13 The menu that allows you to use Web Services for scanning is displayed on your Brother machine’s LCD if you have installed the driver for scanning via Web Services. See uu Network User's Guide: Installing drivers used for printing and scanning via Web Services (Windows Vista® and Windows® 7).
Network Scanning (For Network users) Configuring scan settings for Web Services 13 If the LCD shows Out of Memory, decrease the Paper size setting or the Resolution (DPI) setting. a (Windows Vista®) Click the button, Control Panel, Hardware and Sound, then Scanner and Cameras. ® (Windows 7) Click the Cameras. button, All Programs, Brother, MFC-xxxx LAN, Scanner Settings then Scanners and b Click your machine, and then click the Scan Profiles button. The Scan Profiles dialog will appear.
A Index C P ControlCenter2 Macintosh ............................................................ 178 ControlCenter4 Windows® .............................................................. 70 PaperPort™ 12SE (Windows®) exporting ................................................................ 69 importing ................................................................ 68 OCR ....................................................................... 68 Presto! PageManager (Macintosh) .....................
Visit us on the World Wide Web http://www.brother.com/ These machines are approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.
