FAX-8070P MFC-9030 MFC-9070 OWNER’S MANUAL
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than which it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
ii
Using This Manual Thank you for purchasing a Brother fax machine. This machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use the machine to its fullest potential by taking a few minutes to read this manual. Additionally, the machine has a Reports key. Press Reports and 1 to print a help list of basic operational steps and functions. Finding Information All chapter headings and subheadings are listed in the Table of Contents.
User-Friendly Programming We have designed the machine with on-screen programming. User-friendly programming helps you take full advantage of all the functions the machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen prompts to help you program the machine. All you need to do is follow the prompts as they guide you through the function menu selections, programming options and settings.
Table of Contents Using This Manual User-Friendly Programming Table of Contents.................................................................................v PREPARATION AND SIMPLE USE Preparation and Simple Use Guide Advice for Preparation and Simple Use Guide....................................3 FAX-8070P Control Panel Overview ..................................................8 MFC-9030, MFC-9070 Control Panel Overview ..............................10 Menu Mode & Menu Selection Table ...............
Chapter 7 Advanced Receiving Operation from an External or Extension Telephone........................ 45 Telephone Services............................................................................ 46 Chapter 8 Polling Polling Receive.................................................................................. 47 Polling Transmit ................................................................................ 49 Chapter 9 Remote Fax Options Setting Fax Storage...................................
Chapter 13 Using the Windows®-Based Brother Control Centre (For Windows® Only) Brother Control Centre ......................................................................77 Using the Scan Keys with Windows PC............................................78 Using the Control Panel Keys............................................................79 Brother Control Centre Features........................................................80 Scan to File ............................................................
APPENDIX Chapter 20 Specifications General Specification ...................................................................... 143 Fax Specifications ........................................................................... 143 Printer Specifications (For MFC-9030 and MFC-9070 Only) ........ 144 Computer Requirement (For MFC-9030 and MFC-9070 Only) ..... 145 Electrical and Environment ............................................................. 145 Compilation and Publication Notice ...................
Preparation and Simple Use Guide Follow the steps below to prepare and use the machine simply. However, before you perform these steps, see Important Safety Information (page 139), and Advice for Preparation and Simple Use Guide (page 3). If you need further information, refer to BASIC FAX USE or ADVANCED FAX USE. 1 Read the Quick Setup Guide Follow the instructions on the Brother Quick Setup Guide to set up the machine. 2 Setting the Document ■ Documents must be between 14.8 and 21.
■ Open the document tray by pulling it toward you ( • • 3 2 ). Sending a fax Insert the document face down in the ADF. 2 Enter the fax number you want to call. 3 Press Fax Start. Making a single copy 1 Insert the document face down in the ADF. 2 Press Copy. 3 To stop copying, press Stop/Exit. Press Stop/Exit again to release the original document. (See Making Copies, page 54.
Choosing a Location Place the machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone wall socket and a standard earthed electrical socket, grounded power outlet. Avoid placing the machine where it may be knocked. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture or dust.
IMPORTANT: If you need to remove the moulded mains plug in order to fit an appropriate type, you must discard the moulded plug immediately having cut it off, in order that it is not inadvertently inserted into a live socket, thus presenting a shock hazard. The wires in the mains lead of this appliance are coloured in accordance with the following code.
Using Extension Telephones EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMING LINE FAX INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig. 1. DISCONNECT EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMING LINE FAX FAX MACHINE MUST BE PLUGGED INTO MASTER SOCKET RECOMMENDED CONNECTION OF EXTENSION SOCKETS Fig. 2.
Connecting an External Telephone Answering Device (TAD) Sequence You might choose to connect an additional answering machine. When you have an external TAD on the same telephone line as the machine, the TAD answers all calls. The machine “listens” for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it doesn’t hear the CNG tones, the machine will not answer the call, and messages can be left on the TAD by callers in the normal way.
Outgoing Message (OGM) of External TAD 1 2 We recommend the outgoing message (OGM) is no longer than 20 seconds. Allow 5 seconds of silence at the beginning of your message. (This allows the fax to detect the calling tone prior to OGM, so reception can be faster.) 3 We recommend that you end your OGM by giving your Remote Activation Code for people sending manual faxes.
FAX-8070P Control Panel Overview 2 12 1 11 3 4 5 6 1 Liquid Crystal Display Displays messages to help you set up and operate the machine. 2 Shift This key is used to access the “5” through “8” One Touch keys. 3 One Touch Dial Keys These 4 keys give you access to 8 previously stored phone numbers. 4 Copy Keys: Options You can quickly and easily select temporary settings (for the next copy only).
0 Fax Keys: PREPARATION AND SIMPLE USE Receive Mode Select how the machine will handle incoming calls. Fax Resolution Sets the resolution when you send a fax. Fax Start Starts sending a fax. A Navigation Keys: Menu/Set Lets you access the menu and programming mode and stores your settings in the machine. or Press to scroll forward or backward to set a menu selection Also, you can use these keys to do an alphabetical search for the names of stored numbers. or Press to scroll through the menus and options.
MFC-9030, MFC-9070 Control Panel Overview 2 1 13 12 3 4 5 6 7 1 Liquid Crystal Display Displays messages to help you set up and operate the machine. 2 Reports Accesses the Reports menu so you can select a report to print: Help, Quick Dial, Journal, Xmit Verify, System Setup List and Order Form. 3 Scan Keys: Scan to Image Press this key to scan a picture into your graphics application for viewing and editing. Scan to OCR Press this key to start scanning a text document.
9 R (Recall) PREPARATION AND SIMPLE USE Use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX. 0 Search/Speed Dial Lets you look up numbers stored in the dialling memory. Also, lets you dial stored phone numbers by pressing # and two-digit number. A Fax Keys: Receive Mode Select how the machine will handle incoming calls. Fax Resolution Sets the resolution when you send a fax. Fax Start Starts sending a fax.
Menu Mode & Menu Selection Table - Access the Menu - Go to next menu level - Accept an option - Scroll through the current menu level - Back to previous menu level - Forward to next menu level - Exit the Menu You can access the menu mode by pressing Menu/Set. When you enter the Menu, the LCD scrolls: SELECT & SET Press 1 for General Setup Menu 1.GENERAL SETUP —OR— Press 2 for Fax Menu 2.FAX —OR— Press 3 for Copy Menu 3.COPY —OR— Press 4 for Printer (For MFC-9070 Only) 4.
To access the menu, press Main Menu Stop/Exit. Submenu Menu Selections Options Descriptions Page to accept 1. GENERAL SETUP 1. DATE/TIME — — Enter date and time for LCD display and to print on transmissions. 17 — — Program the name and fax number to appear on each transmitted page. 17 2. STATION ID 3. VOLUME 1. RING 2. BEEPER 3. SPEAKER 4. PBX HIGH MED LOW OFF Adjusts ring volume. HIGH LOW OFF Adjusts beeper volume. HIGH MED LOW OFF Adjusts speaker volume.
To access the menu, press To exit, press Main Menu Menu/Set. Stop/Exit. Submenu Menu Selections Options Descriptions Page to accept 2. FAX 1. SETUP RECEIVE 2. SETUP SEND 1. RING DELAY 04 03 02 01 Number of rings before the machine answers in Fax/Tel (F/T) or Fax Mode. 2. F/T RING TIME 70 40 30 20 Sets the time for “F/T pseudo-ring” in Fax/Tel (F/T) Mode. 3. FAX DETECT ON OFF Receive fax messages without pressing the Fax Start key. 29 4.
To access the menu, press Main Menu Stop/Exit. Submenu Menu Selections Options Descriptions Page to accept 2. FAX (Continued) 2. SETUP SEND (Continued) 4. BATCH TX ON OFF NEXT FAX ONLY ON OFF When memory is full, you can send faxes in real time. 26 6. POLLED TX STANDARD SECURE Set Polled Transmission for someone to poll the machine to receive a fax from you. 49 NEXT FAX ONLY ON OFF PRINT SAMPLE Automatically sends a programmable cover page or prints a sample coverpage.
To access the menu, press To exit, press Main Menu Menu/Set. Stop/Exit. Submenu Menu Selections Options Descriptions Page to accept 2. FAX (Continued) 5. REMOTE FAX OPT 6. REMAINING JOBS 0. MISCELLANEOUS 1. FAX FWD ON OFF Set the machine to forward faxes. 50 2. FAX STORAGE ON OFF Store incoming faxes in memory for fax forwarding and remote retrieval. 50 3. REMOTE ACCESS 159 Set code for retrieving faxes. 51 4. PRINT DOCUMENT — Print incoming faxes stored in the memory.
1 Setup Initial Settings Setting the Date and Time The machine displays the date and time, and prints it on every fax you send. In the event of a power failure, the machine maintains date and time information for up to 9 hours. All other settings remain unaffected. Press Menu/Set, 1, 1. Enter the two digits of the year, and press Menu/Set. “02” is registered as 2002 in the machine. Enter two digits for the month and press Menu/Set. Enter two digits for the day and press Menu/Set.
■ ■ ■ ■ When you enter your name, see Entering Text, page 147. The telephone number you enter is used only for the Cover Page features. If you do not enter a fax number, no additional information can be entered. To enter a space, press once between numbers and twice between characters. ■ If your Station ID has already been programmed, the screen prompts “1” to make a change, or “2” to exit without changing. Custom Settings Volume Settings Ring Volume You can select how loud, the machine rings.
Speaker Volume You can set the volume of the machine speaker. 1 2 3 4 Press Menu/Set, 1, 3, 3. Press or to select your volume setting (OFF, LOW, MED, or HIGH). Press Menu/Set when the screen displays your selection. PABX and TRANSFER The machine is initially set to be connected with PSTN (Public Switched Telephone Network) lines. However, many offices use a central telephone system or Private Automatic Branch Exchange (PABX). Your fax can be connected to most types of PABX.
Setting the Clock Change You can easily let the machine’s clock gain or lose one hour by using this feature. 1 2 Press Menu/Set, 1, 5. The screen displays 3 Press 1 to change to Winter Time or Summer Time—OR—Press 2 to exit without changing. TO SUMMER TIME ? Press or to select Summer Time to gain an hour or Winter time to lose an hour, and press Menu/Set. Toner Save You can conserve toner using this feature. When you set Toner Save to ON, print appears somewhat lighter. The default setting is OFF.
Setting the Dialling Mode (Tone/Pulse) The machine is initially set to TONE. If you are using a PULSE dial line, you can change the setting to PULSE by following the steps below. Press Menu/Set, 1, 9. The screen prompts you to select PULSE (or TONE). Use or to select the dialling mode. Press Menu/Set when the screen displays the dialling mode you want. Press Stop/Exit.
Storing Speed Dial Numbers You can store Speed Dial numbers, which you dial by pressing only four keys. There are 100 Speed Dial locations. (See Speed Dialling, page 24.) 1 For the FAX, press Menu/Set, 2, 3, 2. For the MFC, press Menu/Set, 2, 3, 1. The screen prompts you to enter a location. 2 Use the dial pad to enter a two-digit location (00-99), and press Menu/Set. The screen displays your entry, then prompts you to enter the number you’re storing.
2 Sending a Fax Scanning Adjustment Contrast If your document is very light or very dark, you might want to set the contrast accordingly. Use LIGHT to send a light document. Use DARK to send a dark document. This setting is a temporary setting. Insert the document face down in the ADF. 6 Enter a fax number and press Fax Start. BASIC FAX USE 1 2 3 4 5 Press Menu/Set, 2, 2, 1. Use or to select AUTO, LIGHT, or DARK. When the screen displays your selection, press Menu/Set.
If you try to use a One Touch or Speed Dial location with no number stored in it, you hear a warning sound, and screen displays NOT ASSIGNED. The display returns to normal after 2 seconds. Speed Dialling 1 2 3 Insert the document face down in the ADF. Press Search/Speed Dial, then press # and the two-digit Speed Dial number. Press Fax Start. Search You can search for names you have stored in One Touch (FAX-8070P) and Speed Dial memories.
Manual and Automatic Fax Redial If you’re sending a fax manually and the line is busy, press Redial/Pause and Fax Start to try again. Anytime you want to make a second call to the last number dialled, press Redial/Pause and Fax Start to save time. If you’re sending a fax automatically and the line is busy, the machine will automatically redial up to 4 times at 2 minute intervals. Pause If the machine is connected to a PABX, you may need to insert an additional number prefix (e.g.
Dual Access You can scan up to 50 messages into the fax memory, even while the machine is receiving or sending another fax (from the memory). You can set temporary settings for each fax you’re scanning, except Timer and Polling. If you get a OUT OF MEMORY message while scanning the first page of a fax, press Stop/Exit to cancel the scan.
3 Receiving a Fax Receive Mode Settings Select Receive Mode Receive Mode For 1. FAX ONLY Use this function if you want to receive fax messages only (no telephone calls). The machine should be connected on its own line. The machine automatically answers every call as a fax call. You cannot receive a voice call, but, if you have connected an External telephone, you can still dial out and make voice calls. (This setting is recommended if the machine is on its own dedicated line.) 2.
To select or change your Receive Mode 1 Press Receive Mode. The screen displays your current selection. 2 Press the key again and the next selection appears. After 2 seconds, the screen returns to the date and time display, along with your new Receive Mode setting. FAX ONLY FAX/TEL TAD:ANSWER MACH. MANUAL If you are changing the Receive Mode while in another operation, the screen returns to that operation.
Now, when a call comes in and the machine is set to Fax/Tel (F/T) Mode, all phones on this line will ring the number of times you selected in Ring Delay. You can let the machine pick up and detect if it’s a fax or voice call. If it’s a fax call, the machine prints the fax. If it’s a voice call, the machine signals you with an F/T pseudo-ring for the length of time you selected in F/T Ring Time.
Receiving a Fax Printing a Reduced Incoming Document (Auto Reduction) If you choose ON, the machine reduces an incoming document automatically, so that it fits on one page of A4 recording paper, regardless of the size of the original document. 1 2 3 4 Press Menu/Set, 2, 1, 5. The screen displays Use 5.AUTO REDUCTION to select ON (or OFF). or Press Menu/Set when the screen displays your selection. Press Stop/Exit. If you receive faxes that are split on two pages, change this setting ON.
Reception into Memory 1 2 Press Menu/Set, 2, 1, 6. 3 Press Stop/Exit. Use or selection. to select ON or OFF, and press Menu/Set when the screen displays your Printing a Fax from Memory If you have fax storage ON for remote retrieval or fax forwarding, you can still print a fax from the machine’s memory when you are at the machine: (See Setting Fax Storage, page 50.) 1 2 3 Press Menu/Set, 2, 5, 4. Press Fax Start. After all the data saved in the memory is printed out, press Stop/Exit.
4 Telephone (Voice) Operation Making Voice Calls with an External Telephone If you connect an external telephone to the machine, the machine can be used to make normal telephone calls. You can dial numbers, by using One Touch (FAX-8070P) or Speed Dial memory, or using the dial pad. You can also use Chain Dialling or Pause function. (See Chain Dialling, page 24 and Pause, page 25.) Manual Dialling with an External Telephone Manual dialling is simply pressing all of the digits of the phone number.
One Touch Dialling (For FAX-8070P Only) 1 2 Pick up the external telephone’s handset. 3 To hang up, replace the external telephone’s handset. When you hear a dial tone, press the One Touch Dial key of the location you want to call. To use One Touch dial numbers 5-8 hold down Shift and press the appropriate One Touch Dial key. BASIC FAX USE If you try to use a One Touch location with no number stored in it, you hear a warning sound, and screen displays NOT ASSIGNED.
Fax/Tel (F/T) Mode When you share one line for your telephone and fax machine, in the Fax/Tel (F/T) Mode, the machine can determine whether an incoming call is a fax or a telephone call. (See Select Receive Mode, page 27.) Tel Key This key is used to enter into a telephone conversation having picked up the handset of an external telephone in F/T pseudo-ringing.
5 Printing Reports Transmission Report and Journal Setting Customising the Transmission Verification (Xmit) Report You can use the Xmit Report as confirmation that you sent a fax. This report lists the name or fax number of the receiving party, the time and date of transmission, and if the transmission was successful. When the feature is OFF, the report is printed automatically only if an error occurred during transmission. If the report indicates ERROR, send the document again.
Using the Reports Key Six lists are available. 1.HELP Lists basic operational steps and functions. 2.QUICK-DIAL Lists names and numbers stored in Speed Dial memory, in numerical order. 3.JOURNAL Journal lists information about the last 200 incoming and outgoing faxes. TX means Transmit; RX means Receive. 4.XMIT VERIFY Prints a Transmission Verification Report for your last transmission. 5.
6 Advanced Sending Advanced Operations Electronic Cover Page 4.CONFIDENTIAL Cover Page for Next Fax Only Make sure Station ID is set up. (See Setting the Station ID, page 17.) This feature does not work without the Station ID. You can set the machine to send a cover page with a particular document. This cover page will include the number of pages in your document. 1 2 3 4 5 6 7 Insert the document face down in the ADF. Press Menu/Set, 2, 2, 7. Press Menu/Set when the screen displays NEXT FAX ONLY.
Always Send Cover Page Make sure Station ID is set up. (See Setting the Station ID, page 17.) This feature does not work without the Station ID. You can set the machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting. 1 2 3 Press Menu/Set, 2, 2, 7. Press to select ON or OFF. or Press Menu/Set when the screen displays COVERPAGE:ON. (If you select ON, a coverpage is always sent when you send a fax.
Overseas Mode Sometimes, when sending a fax to overseas numbers, problems can be experienced. This mode makes the machine work better for such calls. After you send a fax using this feature, the feature turns itself off. 1 2 3 Insert the document face down in the ADF. 4 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 5. 5 Enter the fax number you’re calling, and press Fax Start.
Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Menu/Set key, you can include up to 8 One Touch locations (FAX-8070P), up to 100 Speed Dial locations, and up to 50 manually dialled numbers (maximum of 158 (FAX-8070P) or 150 (MFC9030 and MFC-9070) locations if you did not use up any locations for Groups, access codes or credit card numbers).
Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Group key and Fax Start (FAX-8070P) or five keys (Search/Speed Dial, #, the two-digit location, and Fax Start). You can store up to six of the Groups on your One Touch keys (FAX8070P) or Speed Dial, and then broadcast by pressing only the One Touch key (FAX-8070P) or Search/Speed Dial, #, the two-digit location (and Fax Start).
Cancelling a Job While Scanning the Document You can cancel a job while you are scanning it into memory by pressing Stop/Exit. Eject the document by pressing Stop/Exit again. Checking and Cancelling a Scheduled Job in Memory You can check or cancel a job that is waiting in memory. If the machine is idle, 1 Press Menu/Set, 2, 6. Any waiting jobs appear on the display. If nothing is waiting, the screen displays NO JOB WAITING.
6 Press Menu/Set. The screen prompts you to enter the password. PASSWORD:XXXX Enter a 4-digit password, followed by Menu/Set. This is the same as the security password of the machine already stored. The screen displays ACCEPTED for 2 seconds, followed by SECURE MODE - Memory Security is now switched ON. 7 If the password you enter at Step 7 is incorrect, the screen would display WRONG PASSWORD. After 2 seconds the display will then return to normal (displaying the date & time).
Switching OFF Memory Security 1 When Memory Security is switched ON, press Menu/Set. PASSWORD:XXXX 2 Enter a 4-digit password and press Menu/Set. The screen displays ACCEPTED, then after 2 seconds the display reverts to normal. Memory Security is now switched OFF. If the password you enter at Step 2 is incorrect, the screen would display WRONG PASSWORD. After 2 seconds the display will then return to displaying SECURE MODE. You must then start from Step 1 to switch OFF Memory Security.
7 Advanced Receiving Operation from an External or Extension Telephone If you accidentally pick up an extension phone when a fax message is being received, you may disrupt the transmission or render some portions unreadable. ◆ 5 1—From an extension phone, or an external phone, 5 1 will set the machine in receive mode. ◆ # 5 1—From an extension phone, # 5 1 can stop the machine receiving. This is effective in F/T and Fax Detect modes. The Remote Activation Code can also be used by your callers.
Switching ON Remote Activation and Changing Remote Codes Remote Codes might not work with some telephone systems. The preset Activation Code is The preset Deactivation Code is # 5 1. 5 1. If you are always disconnected when accessing your external TAD remotely, try changing the Activation Code from 5 1 to # # # and the Deactivation Code from # 5 1 to 1 1 1. You cannot use the same number for the Activation Code and the Deactivation Code and the Remoto Access Code.
8 Polling Polling is the process of retrieving faxes from another machine. You can use the machine to “poll” other machines, or you can have someone poll the machine. All parties involved in polling need to set up their machines to accommodate polling. When someone polls the machine to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call. (See Polling Transmit, page 49.) Some machines do not respond to the polling function.
Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time. 1 2 3 4 Press Menu/Set, 2, 1, 8. 5 6 Press Menu/Set. The screen prompts you to enter the fax number you are polling. Press or to choose TIMER, and press Menu/Set. The screen prompts you to enter the time you want to begin polling. Enter the time (in 24-hour format) you want to begin polling. For example, enter 21:45 for 9:45 PM. Enter the fax number, and press Fax Start.
Polling Transmit Setup for Polling Transmit (Standard) Polling Transmit is when you set up the machine to wait with a document so another fax machine can retrieve it. 1 2 3 Insert the document face down in the ADF. 4 Press 1 to select DOC if you want the machine to scan the printed document at the time it is polled—OR—Press 2 to select MEMORY. 5 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you choosing setting and go to Step 8.
9 Remote Fax Options Setting Fax Storage If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory. 1 2 3 Press Menu/Set, 2, 5, 2. Press or selection. to select ON (or OFF), and press Menu/Set when the screen displays your Press Stop/Exit.
Changing the Remote Access Code Enter your Remote Access Code when the machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this. 1 2 Press Menu/Set, 2, 5, 3. 3 Press Stop/Exit. Enter a three-digit number from 000 to 998, and press Menu/Set. The cannot be changed. Do not use the same digits that appear in your Remote Activation or Deactivation Code.
Remote Commands Follow the commands below to access features remotely. When you call the machine and enter your Remote Access Code (the factory setting is 1 5 9 ), the system will signal you with two short beeps to enter a remote control command. Change Fax Forwarding Setting Press 9 5 then to Turn Fax Forwarding OFF—Press 1. Turn Fax Forwarding ON—Press 2. Program Fax Forward Number—Press 4. Automatically turns Fax Forwarding ON. Turn Fax Storage ON—Press 6. Turn Fax Storage OFF—Press 7.
Retrieving Fax Messages 1 2 Dial the machine’s number. 3 4 As soon as you hear two short beeps, use the dial pad to press 9 6 2. When you hear the beep, immediately enter your Remote Access Code (the factory setting is 1 5 9 ). Using the dial pad, enter the number (up to 20 digits) of the remote fax machine where you want your fax messages forwarded, and then press # #. You cannot use press #. 5 and # as dial numbers.
10 Making Copies Basic Copy Operations Using the Machine as a Copier You can use the machine as a copy machine, making up to 99 copies at a time. Do NOT pull on the paper while copying is in progress. To cancel, press Stop/Exit. Press Stop/Exit again to release the original document. The scannable area of the machine begins at approximately 4 mm from the edge of the paper. (4 mm) Non-scannable area (4 mm) Making a Single Copy 1 2 Insert the document face down in the ADF. Press Copy.
Out of Memory Message If the memory becomes full while you’re making copies, the screen displays OUT OF MEMORY If you were scanning the first page to be copied, press Stop/Exit to cancel the operation and restart to make a single copy. If you were scanning a subsequent page, you will have the option to press Copy to copy the pages scanned so far—OR—Press Stop/Exit to cancel. You will need to clear some fax messages to make some additional memory available before you can continue.
5 6 Press Menu/Set. Press Copy—OR—Press or for additional settings. Special Copy Options (2 in 1 or 4 in 1 copy) are not available with Enlarge/Reduce. Using the Options Key The Options key changes the settings for copy mode, contrast, sort and special copy options for the next copy only. Press Options. Press Options Menu Selections Options Factory Setting NO. OF COPIES NO.
Sorting Multiple Copies (For MFC-9070 Only) 1 2 3 4 5 Insert the document face down in the ADF. Use the dial pad to enter the number of copies you want (up to 99). Press Options and Press or or to select STACK/SORT, and then press Menu/Set. to select SORT, and then press Menu/Set. Press Copy—OR—Press or for additional settings. Special Copy Options You can save paper by copying either two or four pages onto one page. 1 2 3 4 5 Insert the document face down in the ADF.
Copy Quality – Default Settings Changing Default Settings Press Menu/Set, 3 to change default settings for Copy mode. These settings will remain until you change them again by pressing Menu/Set. Adjust the Copy Mode and Contrast settings. By pressing a number, you can adjust copy settings as shown in the following chart. Press or to move through the selections for each setting. Press Menu/Set to save your selection. Press Stop/Exit—OR—Press to select the next setting you want to change.
11 Using the machine as a Printer (For MFC-9030, MFC-9070 Only) Special Printing Features Windows® Printing The dedicated printer driver for Microsoft® Windows® 95, 98, 98SE, Me, 2000 Professional and Windows NT® Workstation Version 4.0 are available on the CD-ROM supplied with the MFC. You can easily install them into your Windows® system using our installer program.
Two-Sided Printing (Manual Duplex) The supplied printer drivers for Windows® 95/98/98SE/Me and Windows NT® Workstation Version 4.0 support manual duplex printing. (For more information, see the Help screen for the printer driver.) The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows ® driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well or you may get a paper jam.
Paper Tray The machine ejects paper with printed surfaces face down into the paper tray at the front of the machine. When you use transparencies, remove each sheet immediately after printing, to prevent a paper jam or curled sheets. Reset Key Press this key to clear data from the memory. Simultaneous Printing/Faxing The machine can print data from your computer while sending or receiving a fax, or while scanning information into the computer.
Acceptable Paper To achieve high quality printing using the machine, it’s very important to select the right kind of paper. Paper Type Paper Size Cut sheet A4, Letter, Legal, B5, A5, Executive, Custom size 70-216 x 127-356 mm (2.75-8.5 x 5-14 inches) Envelopes DL, C5, COM-10, Monarch Post Card 70-216 x 127-279 mm (2.75-8.5 x 5-11 inches) Organizer Day-Timer® J, K, L, M 70-216 x 127-279 mm (2.75-8.5 x 5-11 inches) Labels and Transparencies 70-216 x 127-356 mm (2.75-8.
12 Printer Driver Settings (For Windows® Only) Using the Brother MFC-9030/MFC-9070 Printer Driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The printer drivers are on the supplied CD-ROM. The latest printer driver can also be downloaded from the Brother Solutions Centre at http://solutions.brother.
Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper. Ex. 4 in 1 Ex. 1 in 2x2 pages Border Line When printing multiple pages on one sheet with the Multiple Page feature you can select to have a solid border, dash border or no border around each page on the sheet.
Media Type You can use the following types of media in your printer. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies When using ordinary plain paper, select Plain Paper. When using heavier weight paper, envelopes or rough paper select Thick Paper or Thicker Paper. For bond paper, select Bond Paper and for OHP transparencies, select Transparencies.
Print Quality Resolution You can change the resolution as follows: ◆ 300 dpi ◆ 600 dpi Toner Save You can save running costs by turning on the Toner Save Mode, which reduces the print density. Print Setting (For Windows® 95/98/98SE/Me Users Only) Print Setting is used for optimizing your print quality for the type of document being printed (Photos, Graphics or Scanned Images). When you choose Auto (Recommended), the printer automatically prints with the most suitable print settings.
Watermark You can place a logo or text into your document as a Watermark by using a bitmap file as your source file or select one of the preset Watermarks. Print Watermark The Print Watermark feature offers printing choices of: On all pages On first page only From second page Custom With the In background feature checked the Watermark will print behind your document on the page. If this feature is not checked then the Watermark will print on top of your document.
Watermark Bitmap Enter the file name and location of your bitmap image in the File box or Browse for the file location. You can also set the scaling size of the image. Position The position settings offer controls on where the Watermark can be positioned on the page. Page Setting You can change the print size of your document with the Scaling feature. 1. Check Off if you want to print the document as it appears on your screen. 2.
Device Options Set one of the following Printer Functions: • Quick Print Setup • Administrator (For Windows® 95/98/98SE/Me Users Only) • Print Date & Time Quick Print Setup Printer Driver Settings (For Windows® Only) 69 PRINTER/SCANNER The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options section.
Administrator (For Windows® 95/98/98SE/Me Users Only) The administrator selection permits the Copies, Scaling and Watermark features to be locked and Password protected. Record your password and keep it in a safe place for future reference. If you forget your password these settings can not be accessed.
Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time on your document from your computers system clock. Click the Setting button to change the Date and Time Format, Position and Font. To include a background with the Date and Time select Opaque. When Opaque is selected you can set the Darkness of the Date and Time background by changing the percentage.
Support The Support Tab provides driver version information and setting information. In addition there are links to the Brother Solutions Centre and Driver Update Web sites. Brother Solutions Centre The Brother Solutions Centre is a Web site offering information about your Brother product including FAQ’s, User Guides, Driver updates and Tips for using the machine. Web Update Web Update checks the brother web site for updated drivers and automatically downloads and updates the driver on your computer.
Features in the Printer Driver (For Windows® 2000) The Windows® 2000 printer driver utilizes Microsoft’s uni-driver architecture. The following section describes the driver features and selections available for Windows ® 2000. General Tab Printing Preferences In the General tab, click the Printing Preferences… button to access the Layout tab. Layout Tab PRINTER/SCANNER Orientation Orientation selects the position of how your document will be printed (Portrait or Landscape).
Pages Per Sheet You can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. The image of each page will be reduced as needed to fit on the paper. 2 in 1 4 in 1 Paper/Quality Tab Tray Selection Paper Source Possible paper source is set to: Automatically Select because the MFC will select the appropriate paper source for you.
Media For the best print quality, select the type of media you are using: ■ Regular ■ Thick Paper ■ Thicker Paper ■ Transparency When using ordinary plain paper, select Regular. When using heavier weight paper, envelopes, or rough paper, select Thick Paper or Thicker Paper. For OHP transparencies, select Transparency.
Device Settings Tab Form To Tray Assignment The paper size is displayed. If you want to change the paper size, click the Advanced button in the Paper/Quality tab, and then select another paper size. Driver Updates Please check http://solutions.brother.com for latest Windows 2000 drivers available for your MFC.
13 Using the Windows -Based Brother Control Centre ® (For Windows® Only) Brother Control Centre The Brother Control Centre is a software utility that pops up on the PC screen whenever paper is placed in the ADF. This allows you to access the most frequently used scanning applications only with a few mouse clicks. Using the Control Centre eliminates the need to manually launch the specific applications. The Brother Control Centre provides three categories of functions: 1.
How to Turn Off AutoLoad 1 2 3 Left click the Control Centre icon and click Show. When the Control Centre main screen appears, left click on the Configuration Control Centre button. A dialog box with a check box labelled “AutoLoad Pop-up” will appear: Uncheck the AutoLoad Pop-Up option. Using the Scan Keys with Windows PC If you have connected a Macintosh, the Scan keys will not work with your computer. (See Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™, page 107.
Using the Control Panel Keys Before you can use the Scan keys on the control panel, you must have connected the machine to your Windows® based PC and loaded the appropriate Brother Drivers for your version of Windows ®. When you are ready to use the Scan keys, make sure the Brother Control Centre application is running on your PC. (For details about how to configure the Brother Control Centre buttons to launch the application of your choice using the Scan keys, see Brother Control Centre, page 77.
Brother Control Centre Features Auto Configuration During the installation process the Control Centre checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Centre automatically will create a link and a scanning application button for Outlook.
Copy Operations Copy—allows you to use the PC and any Windows® printer driver for enhanced copy functions. You can scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer driver—OR—you can direct the copy output to any standard Windows® printer driver installed on the PC. PC Fax Operation Send a Fax—allows you to scan a picture or text original and automatically send the image as a fax from the PC using the Brother PC FAX software.
Setting Up the Scanner Configurations The Pop-Up application stores eight different scanning modes. Each time you scan an original, you will choose the most appropriate scanning mode from the following: Faxing, Filing and Copying Text for OCR Photos Photos (High Quality) Photos (Quick Scan) Custom Draft Copy Fine Copy Each mode has its own set of stored settings. You can keep the factory default settings or change them at any time: Resolution—Select the scanning resolution you most frequently use.
Scan to File Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button.
Scan to E-mail Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. E-mail Application EMail Application—From the pull-down list, select your E-mail application. E-mail Settings—Click the E-mail Settings… button to set up links.
File Attachments Do not convert files—Click this checkbox if you do not want to change the file type of attachments. The Conversion Options will not be available (greyed). Convert MAX files only—Click this checkbox if you want to convert only attachments that are PaperPort files. Convert all files when possible—Click this checkbox if you want to change the file type of all attachments.
Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. Word Processor Word Processor—From the pull-down list, select the word processor you want to use.
OCR Package—From the pull-down list, select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother software. Click the OCR Settings… button to choose how the OCR application will read the pages you scan into your word processor application. The Preferences window will appear: Select your setting and click OK. ◆ Auto Orientation—Check this checkbox if you want your word processor application to read the page as it is set up.
Copy Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. Copy Settings Brother MFC-9030/MFC-9070 Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options… button.
Send a Fax Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. FAX Settings Brother PC-Fax FAX Resolution—Fine (200 x 200) To change the fax options, click the FAX Options… button.
14 Using ScanSoft PaperPort for Brother and ScanSoft TextBridge ™ ® ™ ScanSoft™ Paper Port® for Brother is a document management application. You will use PaperPort ® to view scanned documents. PaperPort® has a sophisticated, yet easy-to-use, filing system that will help you organize your documents. It allows you to combine or “stack” documents of different formats for printing or filing. PaperPort® can be accessed through the PaperPort® program group.
Desktop View displays items as thumbnails Page View displays each item as a full page Organizing Your Items in Folders PaperPort® has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View. An item can be a PaperPort® item or a non-PaperPort® item: ■ Folders are arranged in a “tree” structure in the Folder View. You use this pane to select folders and view their items in Desktop View.
Using ScanSoft™ TextBridge® OCR (Converting Image Text to Text You Can Edit) Software by: ScanSoft™ ScanSoft™ TextBridge® OCR is automatically installed when you install PaperPort® on your computer. PaperPort® can quickly convert the text on a PaperPort® item (which is really just a picture of the text) into text that you can edit with a word processing application.
Accessing the Scanner To choose TWAIN_32 Brother MFL Pro Scanner as your scanner driver, select it under the “Select scanner”—OR—“Select source” option in your software. From the PaperPort® window, select Acquire from the File drop-down menu or select the TWAIN or Scan button. The Scanner Setup dialog box will appear: Scanning a Document into your PC 1 2 Insert the document face down in the ADF. 3 Select the Start button from the Scanner window. When scanning is completed, close the scanner window.
Scan Type Set the image Type to Black & White for text or line art. For photographic images, set the image type to Grey (Error Diffusion) or True Grey. Grey (Error Diffusion) is used for documents that contain photographic images or graphics. (Error Diffusion is a method for creating simulated grey images by placing black dots in a specific matrix instead of true grey dots.) True Grey mode is used for documents containing photographic images or graphics.
When scanning photographs or other images for use in a word processor or other graphics application, you should try different settings for the contrast, mode and resolution to see which settings best suit your needs. PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version of the image will appear in the Scanning Area. This is only a preview of the image so you can see how it will look.
15 Setting Up and Using PC FAX (For Windows® Only) Introduction This chapter outlines the basics of the Brother software, so you can get started using the MFC Software Suite. Detailed installation and setup instructions are in the Manual section of the Brother CD-ROM that is included with the machine. MFC Software Suite for the machine includes ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®. (See Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®, page 90.
Apply This uploads the data to the machine, but does not exit the remote setup application. Print This command prints the selected items on the machine. You can not print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and click Print. Export This command saves the current configuration settings to a file. Import This command reads the settings from a file. PC FAX Sending (For Windows® Only) The Brother PC FAX feature allows you to use your PC to send a file.
Setting Up Sending To access the Sending tab from the Brother PC-FAX Setup dialog box, click the Sending tab. Outside line access Enter the number needed to access an outside line. This is sometimes required by the local PBX telephone system. Include header To add header information to the top of the fax pages being sent, check the Header box. Addressbook file You can select different database files for use with the address book.
Setting Up Speed Dial Access the Speed Dial tab from the Brother PC-FAX Setup dialog box by clicking the Speed Dial tab. (To use the feature you must select the Facsimile Style user interface.) You can register any address or group on one of the ten Speed Dial buttons. To register an address on a Speed Dial location: 1 2 3 Click the Speed Dial location you want to program. Click the address or group you wish to assign to the Speed Dial location. Click the Add>> button to program the Speed Dial location.
The Address Book From the Start menu, select Programs, Brother, MFC Software Suite, and then click Address Book. The Brother Address Book dialog box will appear: Setting Up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information for members and groups. 1 In the Address Book dialog box, click the icon to add a member.
Setting Up a Group for Broadcasting If you repeatedly send the same PC-FAX to multiple recipients, you can combine members into a Group. 1 In the Brother Address Book dialog box, click the icon to create a group. The Brother Address Book Group Setup dialog box appears: 2 3 Type the name of the new group in the Group Name field. 4 After all the members have been added, click OK. In the Available Names box, select each member to be included in the Group, and then click Add>>.
Exporting the Address Book You can export the address book to an ASCII text file (*.csv). To export the current telephone book: If you are creating a Vcard, you must first select the member. 1 From the Address Book select File, point to Export, and then click Text—OR—Click Vcard and go to Step 5. 2 Select the data fields you wish to Export from the Available Items column, and then click Add>>. Select items in the order you want them listed.
Importing to the Address Book You can import ASCII text files (*.csv) or Vcards into your Address Book. To import an ASCII text file: 1 From the Address Book select File, point to Import, and then click Text—OR—Click Vcard and go to Step 5. 2 Select the data fields you wish to Import from the Available Items column and click Add>>. Select the fields from the Available Items list in the same order they are listed in the Import text file.
Setting Up Cover Page Access the Brother PC Fax Cover Page Setting from the FAX Sending dialog box by clicking . (See User interface, page 98.) The Brother PC Fax Cover Page Setup dialog box will appear: To You can enter information in each box. If you are sending a fax to multiple recipients, the recipient information will not be printed on the Cover Page. From You can enter information in each box. Comment Type the comment you want to add to the cover page.
Sending a File as a PC FAX Using the Simple Style 1 2 Create a file in Word, Excel, Paint, Draw, or any other application on your PC. 3 Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: 4 In the To: field, type the fax number of the receiving party. You can also use the Address Book to select destination fax numbers by clicking To: button. If you made a mistake entering a number, click the Clear button to clear all entries.
Sending a File as a PC FAX using the Facsimile Style 1 2 Create a file in Word, Excel, Paint, Draw, or any other application on your PC. 3 Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: 4 Enter a telephone number by using any of the following methods: A. Enter the number using the numeric keypad. B. Click any of the 10 Speed Dial buttons. C. Click the Address Book button, and then select a Member or Group from the Address Book.
16 Using the Brother MFC with a New Power Macintosh G3, G4 or iMac /iBook ® ™ ™ Set up Your USB Equipped Apple® Macintosh® G3,G4 or iMac™ with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1 Before you can connect the machine to your Macintosh ®, you must purchase a USB cable that is no longer than 6 feet (1.8 meters). To work with the machine, your USB-Equipped Apple® Macintosh® must be set up with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1. (The Brother Scanner Driver works only with Mac OS 8.6/9.0/9.0.4/9.1.
To print the document: 3 From your Macintosh scanning application software such as Simple Text, click File menu and select Page Setup. You can change the settings for Paper Size, Orientation and Scaling, then click OK. 4 From your Macintosh scanning application software such as Simple Text, click File menu and select Print. Click Print to start printing. If you want to change Copies, Pages, Resolution, Paper Source and Media Type, select your settings before clicking Print.
Sending a Fax from your Macintosh Application You can send a fax directly from your Macintosh application using the following steps: 1 2 Create a document in a Macintosh application. To begin the fax transmission, select Print from the File menu. The Printer dialog box appears: When Printer is selected, the top button shows Print and the Address button is greyed. 3 From the Output pull-down menu, select Facsimile. 4 Click Send Fax.
5 To address the fax, type a fax number in the Input Fax Number box. —OR— Select a name/number from the Stored Fax Numbers box, and then click >>. Your recipient will appear in the Destination Fax Numbers box. You can select several stored numbers at once by using the Shift and Ctrl keys. 6 If you want to, you can add your new recipients to the Stored Fax Number at this time by clicking New. (See Adding a New Member, page 111.) —OR— You can add a new group by clicking Group.
Setting Up Your Address Book You can add new members and groups to your Address Book, even while you are addressing a fax. Adding a New Member To add a new member to the Address Book, in the Facsimile dialog box click Address. The Address Book dialog box appears: 2 Click New. The following dialog box appears: 3 4 5 Type the name and fax number. PRINTER/SCANNER 1 If you want to, you can store a comment in the Memo field (up to 15 characters). Click OK to return to the Address Book dialog box.
Adding a New Group You can set up a group of multiple recipients. 1 Click Group. The Group Setting dialog box appears: 2 3 In the Group Name field, type a name for your Group. 4 Click OK. The Address Book dialog box reappears: 5 Click OK. The Print/Facsimile dialog box reappears: 6 If you are ready to send your fax, click Send Fax. (Follow the steps on page 109 for sending a fax.) From the Stored Fax Numbers box select the recipients for your Group, and then click >>.
Using Brother TWAIN Scanner Driver with Your Apple® Macintosh® The Brother MFC Software Suite includes a TWAIN Scanner driver for Macintosh ®. This Macintosh® TWAIN Scanner driver can be used with application that supports the TWAIN specification. Accessing the Scanner Run your Macintosh TWAIN-compliant application software. The first time you use the Brother Twain driver, set it as default by choosing the Select Source. Afterwards, for each document you scan choose Acquire Image or select Scan.
Settings in the Scanner Window Image Resolution Choose the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. Color Type Black & White—Set the image Type to Black & White for text or line art. For photographic images, set the image type to Grey (Error diffusion) or True Grey. Grey (Error Diffusion)—is used for documents that contain photographic images or graphics.
Scanning Area Set the Size to one of the following: ◆ Letter (8.5 x 11 inches) ◆ A4 (210 x 297 mm) ◆ Legal (8.5 x 14 inches) ◆ A5 (148 x 210 mm) ◆ B5 (182 x 257 mm) ◆ Executive (7.25 x 10.5 inches) ◆ Business Card (90 x 60 mm) ◆ Custom (User adjustable from 0.35 x 0.35 inches to 8.5 x 14 inches) After you choose a custom size, you can adjust the scanning area. Click and hold the mouse button as you drag the mouse to crop the image. Width: Enter the width of the custom size.
Contrast The contrast setting is adjustable only when you have selected one of the grey scale settings, but it is not available when Black & White is selected as the grey scale. Increasing the contrast level (by dragging the slidebar to the right) emphasizes dark and light areas of the Image, while decreasing the contrast level (by dragging the slidebar to the left) reveals more detail in grey areas. Instead of using the slidebar, you can type a value in the box to set the contrast. Click OK.
17 For DOS User (For MFC-9070 Only) How to Use the MFC with Your DOS Application Software Before working with your application software that runs on DOS, check that the machine’s name appears in the printer selection of your application software. If the machine is not listed, you must install the printer driver that corresponds to HP LaserJet 5P’s emulations. The following table shows the combination of printer driver and emulation mode.
6 Type RPCSETUP and press Enter. X:\DOS>RPCSETUP 7 Follow the instructions from the installer. Running the Remote Printer Console Main Program Type C:\RPCX>RPCX and press the Enter key to start the Remote Printer Console main program. The Main Screen will appear on your computer screen. ■ Do not use this program from a DOS window running under Windows.
18 Troubleshooting and Maintenance Error Messages You may occasionally encounter a difficulty with the machine or telephone line. If this happens, the machine often identifies the problem and displays an error message. The list below explains the most common error messages, in alphabetical order. ERROR MESSAGE CAUSE ACTION CHANGE DRUM SOON The drum unit is near the end of its life. CHANGE TONER If you have a print quality problem, replace the drum unit with a new one.
ERROR MESSAGE CAUSE ACTION NO RESPONSE/BUSY The number you called does not Check the number and try again. answer or is busy. Or, you may have reached a number that is not connected to a fax machine. NOT ASSIGNED You tried to access a One Touch or Speed Dial number that is not programmed. Set up the One Touch or Speed Dial number. (See Storing One Touch Dial Numbers (For FAX8070P Only), page 21 and Storing Speed Dial Numbers, page 22.) OUT OF MEMORY (When the machine is used as a printer.
Document Jams and Paper Jams Based upon where the original document or printed sheet is jammed, follow the appropriate set of instructions to remove it. Document Jam The documents were not inserted or fed properly, or were too long. 1 2 Open the control panel. 3 Close the control panel and press Stop/Exit. Carefully pull the document toward the front of the machine. Paper Jam Before you can clear a paper jam error, you must find out where the paper is stuck.
■ Clearing a Paper Jam in the Multi-purpose Sheet Feeder. If paper is jammed inside the Multi-purpose Sheet Feeder, push down the paper lever to pull the jammed paper upwards out of the feeder. Also, open the top cover and check that a torn piece of paper does not remain inside the machine. Multi-purpose Sheet Feeder ■ Clearing a Paper Jam near the Drum Unit. If paper is jammed near the drum unit, open the top cover and remove the drum unit. Then, pull the jammed paper upwards and out of the machine.
Difficulty with Operation If you think there is a problem with the machine, make a copy first. If the copy looks good, the problem is probably not the machine. Check the table below and follow the troubleshooting tips. DIFFICULTY SUGGESTIONS Printing and Receiving Faxes Condensed print and horizontal streaks/top and bottom of sentences are cut off. If your copy looks good, you probably had a bad connection, with static or interference on the phone line. Try again and see if there is an improvement.
DIFFICULTY SUGGESTIONS Sending Faxes Poor transmitting quality Try changing your resolution to FINE or SUPERFINE. (See Fax Resolution, page 23.) Make a copy to verify the machine’s scanner operation. Transmission verification prints “Results:NG” There is probably temporary noise or static on the phone line. Try sending the fax again. If the problem continues, call the Telephone Company to check your phone line.
DIFFICULTY SUGGESTIONS ® Windows Setup Printing Difficulties (For MFC-9030 and MFC-9070 Only) I cannot print from my application software. Make sure the Windows® printer driver is installed and you select it in your application software. Software Difficulties (For MFC-9030 and MFC-9070 Only) “MFC Connect Failure” If the machine is not connected to your PC and you have loaded the Brother software, the PC will show “MFC Connect Failure” each time you restart Windows®.
DIFFICULTY SUGGESTIONS Printed pages are stained with Clean the machine’s interior and the primary corona wire of drum toner or have vertical stripes. unit. (See Regular Maintenance, page 130 and Cleaning the Drum Unit, page 131.) Make sure that the tab of the corona wire is at the home position. If after cleaning, you still see dark stripes or toner stains and the display shows CHANGE DRUM SOON, replace the Dark Stripes or Toner Stains drum unit with a new one.
DIFFICULTY Printed pages are blurred at the centre or at either edge. Blurred Page Ghost images appear on printed page. SUGGESTIONS Certain environmental conditions such as humidity, high temperatures, etc. may cause this condition to occur. Make sure the machine is placed on a flat, horizontal surface. Remove the drum unit with the toner cartridge installed. Try rocking them from side to side. You may clear a blurred page by wiping the scanner windows with a clean soft cloth.
Packing and Shipping the Machine Whenever you transport the machine, use the packing materials that came with the machine. If you do not pack the machine correctly, you could void your warranty. 1 2 3 4 Make sure you close the paper tray and the extension. Remove the line cord and unplug the machine from the AC outlet. Open the top cover. Remove the drum unit assembly. Remove the drum unit and toner cartridge assembly. Leave the toner cartridge installed in the drum unit.
7 Wrap the machine in the plastic bag and place it in the original carton with the original packing material. 8 Place documents (manual, printed material and CD-ROM), the drum unit and toner cartridge assembly, the telephone cord, printer cable and paper supports into the carton as shown below. (MFC-9030 and MFC-9070 Only) MAINTENANCE 9 Close the carton and tape it shut.
Regular Maintenance You can keep the machine in optimum condition by cleaning it on a regular basis. It is a good idea to clean the drum unit during this routine. Avoid using thinners or other organic solvents to clean the machine and do not use water. Cleaning the Scanner 1 Unplug the telephone line and then the power cord. When you reconnect these lines later, make sure to connect the power cord first, then the telephone line. 2 3 4 Open the document tray, and then the control panel.
After you have used the machine, some internal parts of the machine are extremely HOT! When you open the top cover of the machine, never touch the shaded parts shown in the diagram below. HOT! Inside the Fax Machine 1 2 3 4 5 Open the top cover. Remove the drum unit assembly. Wipe the electric terminals with isopropyl alcohol on a cotton swab. Wipe the gears with a clean dry cloth. Gently wipe the scanner window and the toner sensor with a clean soft dry cloth.
4 5 Install the drum unit into the machine. (See Replacing the Drum Unit, page 135.) Close the top cover. Replacing the Toner Cartridge The machine can print approximately 2,200 pages with one toner cartridge (TN-8000). When the toner cartridge is running low, the display shows CHANGE TONER. The machine is supplied with a starter toner cartridge that must be replaced after approximately 2,200 pages. Actual page count will vary depending on your average document type (i.e.
1 Open the top cover. Make sure the top cover is completely open. To remove the drum unit, hold each side of the drum by the handles and gently lift the drum forward toward you. Top Cover Drum Unit Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner. 2 Gently turn the lever on the toner cartridge forward until it stops. The toner cartridge cannot be removed unless the shutter is completely closed, by turning the lever fully to the front.
4 Unpack the new toner cartridge. Place the used toner cartridge into the aluminium bag and discard it according to local regulations. Old Toner Cartridge New Toner Cartridge Aluminum Bag • • 5 Wait to unpack the toner cartridge until immediately before you install it into the machine. If a toner cartridge is left unpacked for a long period of time, the toner life is shortened.
7 Gently turn the lever on the toner cartridge backward until it stops. 8 Reinstall the drum unit into the machine and close the top cover. Top Cover Drum Unit Replacing the Drum Unit The machine uses a drum unit to create the print images on paper. If the screen displays CHANGE DRUM SOON, the drum unit is nearly at the end of its life. Prepare a new drum unit to replace the current one. You may need to order one from your Brother dealer.
For best performance, use only genuine Brother toner, and the product should be used only in a clean, dust-free environment with adequate ventilation. After you have just used the machine, some internal parts of the machine will be extremely HOT! So please be careful. HOT! Inside the Fax Machine Follow these steps to replace the drum unit: 1 2 Open the top cover. Remove the old drum unit. Place the drum unit on an old cloth or large piece of disposable paper to avoid spilling and scattering the toner.
Discard the used drum unit according to local regulations. Be sure to seal the drum unit tightly so toner powder does not spill out of the unit. When discarding used drum units, keep them separate from domestic rubbish. 4 Wait to unpack the new drum unit until immediately before installing it. Place the old drum unit into the aluminium bag and discard it according to local regulations.
5 Reinstall the toner cartridge into the new drum unit. (See Replacing the Toner Cartridge, page 132.) Drum Unit Toner Cartridge 6 Holding the new drum unit by the handles, install it. Close the top cover. Top Cover Drum Unit 7 The machine will automatically eject the starter sheet. Do not pull or force the starter sheet from the machine.
19 Important Safety Information Important Safety Instructions 1 2 3 4 Read all of these instructions. 5 6 Do not place this product on an unstable surface. 7 This product should be operated from the type of power source indicated on the label. If you are not sure of the type of power available, consult with your dealer or local power company. 8 This product is equipped with a 3-wire earthed plug. This plug will fit into only an earthed socket. This is a safety feature.
15 Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified service personnel under the following conditions: ◆ When the power cord is damaged or frayed. ◆ If liquid has been spilled into the product. ◆ If the product has been exposed to rain or water. ◆ If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions.
Caution Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. The following caution label is attached near the scanner unit. CAUTION ADVARSEL VARNING VARO! INVISIBLE LASER RADIATION WHEN OPEN AND INTERLOCK OEFEATED. AVOID DIRECT EXPOSURE TO BEAM. CLASS 3B LASER PRODUCT. ADVARSEL ATTENTION VORSICHT USYNLIG LASERSTRÅLING, UNNGÅ DIREKTE KONTAKT MED LASERENHETEN NÅR TOPPDEKSELET ER ÅPENT. KLASSE 3B LASERPRODUKT.
IMPORTANT If the socket outlet is not compatible with the mains plug as fitted, then remove the plug from the mains cord and fit an appropriate three pin plug. If the replacement plug is intended to take a fuse then fit the same fuse as the original. If a moulded plug is severed from the power cord then it should be destroyed because a plug with cut wires is dangerous if plugged into a live socket outlet. Do not leave it where a child might find it.
20 Specifications General Specification 148 mm to 216 mm Document input length 100 mm to 360 mm Scanning/Printing width 208 mm Automatic Document Feeder (ADF) Up to 20 sheets (75 g/m2) APPENDIX Document input width Multi-purpose Sheet Feeder 200 sheets (75 g/m2) Acceptable Paper for fax receive and copy functions Size : A4 (210 mm x 297 mm) Weight: 64 g/m2 - 158 g/m2 Thickness: 0.08-0.
Resolution • Horizontal 8 dots/mm • Vertical Standard—3.85 lines/mm Fine, Photo—7.7 lines/mm Superfine, Photo (copy)—15.
For Windows® Operating System 95, 98, 98SE CPU (Pentium) RAM 75 MHz 24 MB (32 MB recommended) NT Workstation4.0 75 MHz 32 MB (64 MB recommended) 2000 Professional 133 MHz 64 MB (128 MB recommended) Me 150 MHz 32 MB (64 MB recommended) Hard Disk Space 50 MB For Macintosh® Operating System CPU RAM Apple® All base models meet minimum requirements. Macintosh® QuickDraw® G3, G4, iMac or iBook with OS8.5, 8.5.1 (Only Printer) OS8.6/9.0/9.0.4/9.
Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been complied and published, covering the latest product’s descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
Entering Text Press Key one time two times three times four times five times 2 A B C 2 A 3 D E F 3 D 4 G H I 4 G 5 J K L 5 J 6 M N O 6 M 7 P Q R S 7 8 T U V 8 T 9 W X Y Z 9 Inserting spaces If you want to enter a blank space, press twice. Making corrections If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter.
About Fax Machines Fax Tones and Handshake When someone is sending a fax, the fax machine sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals. You will hear them when you dial and press Fax Start, and they continue for about 60 seconds after dialling. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line.
Glossary Automatic Fax Transmission Sending a fax without picking up the handset of an external telephone. Automatic Redial A feature that enables the machine to redial the last fax number if the original fax did not go through because the line was busy or there was no answer. Backup Print Sets the machine to print a copy of faxes that are received and stored in memory. Beeper The sound the keys make when they are pressed, an error occurs or a document has been received or transmitted.
F/T Ring Time The length of time the machine rings (when the answer mode setting is Fax/Tel) to notify you to pick up a voice call that has been automatically answered. Fax/Tel mode You can receive faxes and telephone calls. Do not use Fax/Tel if you are using an external answering machine. (With external telephone only) Fax Forwarding Sends a fax received in memory to another preprogrammed fax number. Fax Storage You can store faxes in memory for remote retrieval.
Remote access code The four-digit code that allows you to call and access the machine from a remote location. Resolution The number of horizontal and vertical lines per inch. Ring Volume Volume setting for the machine’s ring. Scanning The process of sending an electronic image of an original paper document into your computer. Search You can search for names you have stored in One Touch (FAX-8070P) and Speed Dial memories. Speaker Volume You can set the volume of the machine speaker.
Index A Copy (Sort) .............................................57 Accessories ...........................................146 Copy Contrast ........................................56 Activation Code .....................................45 Copy Mode .......................................56, 58 Administrator .........................................70 Copy Operations ....................................54 Alternating Displays ...............................iv Corrections ...........................
MFC Software Suite ...............................96 Fax Detect ............................................. 29 Multi-Line Connections ...........................4 Fax Forwarding ..................................... 50 Multi-Purpose Sheet Feeder ...................59 Fax Storage ............................................ 50 Fax Tones and Handshake ................... 148 N Fine (Resolution) ................................... 23 Navigation Keys .................................
Polling (Receive) ....................................47 Scan to Word Processor .........................86 Polling (Transmit) ..................................49 Scan/OCR ..............................................79 Power Cord ..............................................3 Scanning into PC ....................................93 Power Save .............................................20 ScanSoft™ PaperPort® ...........................90 Print a Report .........................................
APPENDIX REMOTE CONTROL ACCESS CARD Change Receive Mode Press 9 8 then for TAD, press 1. Fax/Tel (F/T), press 2. Fax, press 3. Using Remote Access Code 1 Dial the machine phone number from a touch tone phone. Exit Remote Operation Press 9 0. 2 Enter your Remote Control Access Code Change Remote Access Code 1 Press Menu/Set, 2, 5, 3. 2 Enter the 3-digit number. The cannot be received: 1 long beep — Fax message(s) No beeps — no messages 4 After 2 short beeps, enter a command.
Retrieve Fax Press 9 6 then to Retrieve all faxes press 2, then enter the number of remote fax machine, and then # #. After the beep, hang up and wait. Erase all fax messages press 3. Remote Commands Change Fax Forwarding Setting Press 9 5 then to Turn feature off press 1. Enter Fax Forwarding press 2. Program Fax Forward Number press 4. Enter the new number of the remote fax machine where you want your fax message forwarded and then press # #. Turn Fax Storage on press 6. Turn Fax Storage off press 7.
This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries.
