MFC-9660 OWNER’S MANUAL
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
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Using This Manual Thank you for purchasing a Brother machine. This machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use the machine to its fullest potential by taking a few minutes to read this manual. Additionally, the machine has a Reports key. Press Reports and 1 to print a help list of basic operational steps and functions. Finding Information All chapter headings and subheadings are listed in the Table of Contents.
User-Friendly Programming We have designed the machine with on-screen programming. User-friendly programming helps you take full advantage of all the functions the machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen prompts to help you program the machine. All you need to do is follow the prompts as they guide you through the function menu selections, programming options and settings.
Table of Contents Using This Manual User-Friendly Programming Table of Contents.................................................................................v PREPARATION AND SIMPLE USE Preparation and Simple Use Guide Advice for Preparation and Simple Use Guide....................................3 MFC-9660 Control Panel Overview....................................................8 Menu Mode........................................................................................10 Menu Selection Table ..
Chapter 8 Polling Polling Receive.................................................................................. 45 Polling Transmit ................................................................................ 47 Chapter 9 Remote Fax Options Setting Fax Storage............................................................................ 48 Fax Forwarding ................................................................................. 48 Remote Retrieval ............................................
Chapter 13 Using the Windows®-Based Brother Control Centre (For Windows® Only) Brother Control Centre ......................................................................81 Using the Scan Keys with Windows PC............................................82 Using the Control Panel Keys............................................................83 Brother Control Centre Features........................................................84 Scan to File ............................................................
IMPORTANT INFORMATION Chapter 19 Important Safety Information Important Safety Instructions .......................................................... 149 OPTIONAL ACCESSORIES Chapter 20 Optional Accessories Memory Board................................................................................. 152 Optional Paper Tray ........................................................................ 155 Network (LAN) Board ....................................................................
Preparation and Simple Use Guide PREPARATION AND SIMPLE USE Steps to prepare and use the machine simply Follow the steps below to prepare and use the machine simply. However, before you perform these steps, see Important Safety Information (page 149) and Advice for Preparation and Simple Use Guide. (page 3) If you need further information, refer to BASIC FAX USE or ADVANCED FAX USE. 1 Read the Quick Setup Guide Follow the instructions on the Brother Quick Setup Guide to set up the machine.
3 1 Insert the document face down in the ADF. 2 Enter the fax number you want to call. 3 Press Fax Start. 4 Making a single copy 1 Insert the document face down in the ADF. 3 Press Copy. 3 To stop copying, press Stop/Exit. Press Stop/Exit again to release the original document. (See Making Copies, page 52.) 5 2 Sending a fax Multiple Copies 1 Insert the document face down in the ADF. 2 Using the dial pad, enter the number of copies you want (up to 99).
Choosing a Location Place the machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone wall socket and a standard earthed electrical socket, grounded power outlet. Avoid placing the machine where it may be knocked. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture or dust.
IMPORTANT: If you need to remove the moulded mains plug in order to fit an appropriate type, you must discard the moulded plug immediately having cut it off, in order that it is not inadvertently inserted into a live socket, thus presenting a shock hazard. The wires in the mains lead of this appliance are coloured in accordance with the following code.
Using Extension Telephones EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMING LINE FAX INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig. 1. DISCONNECT EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMING LINE FAX FAX MACHINE MUST BE PLUGGED INTO MASTER SOCKET RECOMMENDED CONNECTION OF EXTENSION SOCKETS Fig. 2.
Connecting an External Telephone Answering Device (TAD) Sequence You might choose to connect an additional answering machine. When you have an external TAD on the same telephone line as the machine, the TAD answers all calls. The machine “listens” for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it doesn’t hear the CNG tones, the machine will not answer the call, and messages can be left on the TAD by callers in the normal way.
Outgoing Message (OGM) of External TAD 1 2 We recommend the outgoing message (OGM) is no longer than 20 seconds. Allow 5 seconds of silence at the beginning of your message. (This allows the fax to detect the calling tone prior to OGM, so reception can be faster.) 3 We recommend that you end your OGM by giving your Remote Activation Code for people sending manual faxes.
MFC-9660 Control Panel Overview 1 2 3 4 5 1 2 3 4 5 6 8 9 7 6 0 7 8 12 10 9 1 Liquid Crystal Display Displays messages to help you set up and operate the machine. 2 Toner Empty LED The Toner Indicator flashes on and off when toner is low, so you will know to order another toner cartridge. You will still be able to print until the Indicator stays on.
6 Copy Keys: 7 One Touch Dial Keys These 16 keys give you access to 32 previously stored phone numbers. 8 Shift This key is used to access the “17” through “32” One Touch keys. 9 Tel (Telephone) This key is used to have a telephone conversation having picked up the external handset in F/T pseudo-ringing etc. 0 R (Recall) Use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.
Menu Mode After pressing Menu key the following options are available. Then press 1 for General Setup Menu—OR—Press 2 for Fax Menu—OR—Press 3 for Copy Menu —OR—Press 4 for Printer Menu. When you enter the Menu Mode, the machine displays a list of Level One Menus from which you can choose. These menu options appear one after the other on the display. Select an option by pressing Set when the option appears on the LCD. You can “scroll” more quickly through options by pressing .
Main Menu 5. CLOCK CHANGE 6. TONER SAVE 7. POWER SAVE Menu Selections Options — — 2. FAX 1. SETUP RECEIVE 17 17 ON OFF Increase life of toner cartridge. — ON OFF Power save mode. — — Set the time before the machine drops into sleep mode. — TONE PULSE Page Adjust the machine’s clock by one hour for summer/winter time. — 8. SLEEP MODE 9. TONE/PULSE Descriptions Select the dialling mode. 17 17 18 1.
Main Menu 2. FAX (Continued) Submenu Menu Selections 2. SETUP SEND 1. CONTRAST Options AUTO LIGHT DARK Page Change the lightness or darkness of a fax you are sending. 21 STANDARD 2. FAX RESOLUTION FINE S.FINE PHOTO Changes the default setting of fax resolution. 3. TIMER Set the machine to send your documents later. 37 Sends all delayed faxes that are to the same fax number and at the same time as one transmission. 37 5.
Main Menu 5. REMOTE FAX OPT 6. REMAINING JOBS Menu Selections Options ON OFF Set the machine to forward faxes. 48 2. FAX STORAGE ON OFF Store incoming faxes in memory for fax forwarding and remote retrieval. 48 3. REMOTE ACCESS 159 Set code for retrieving faxes. 49 4. PRINT DOCUMENT — Print incoming faxes stored in the memory. 29 — — Check which jobs are in memory or cancel a delayed fax (timer) or polling job. 40 — Prohibits most functions except receiving faxes into memory.
1 Setup Initial Settings Setting the Date and Time The machine displays the date and time, and prints it on every fax you send. In the event of a power failure, the machine maintains date and time information for several hours. All other settings remain unaffected. 1 2 3 4 5 6 Press Menu, 1, 1. Enter the two digits of the year, and press Set. “02” is registered as 2002 in the machine. Enter two digits for the month and press Set. Enter two digits for the day and press Set.
■ ■ ■ ■ When you enter your name, see Entering Text, page 160. The telephone number you enter is used only for the Cover Page features. If you do not enter a fax number, no additional information can be entered. To enter a space, press once between numbers and twice between characters. ■ If your Station ID has already been programmed, the screen prompts “1” to make a change, or “2” to exit without changing.
Speaker Volume You can set the volume of the machine speaker. 1 2 3 4 Press Menu, 1, 3, 3. Press or to select your volume setting (OFF, LOW, MED, or HIGH). Press Set when the screen displays your selection. Press Stop/Exit. —OR— You can adjust the speaker volume when the machine has dialled with no document in the ADF and the line is connected. You can turn the volume OFF or you can select a volume level. Press High or Low to adjust the volume level. The display shows the setting you are choosing.
Setting the Clock Change You can easily let the machine’s clock gain or lose one hour by using this feature. 1 2 Press Menu, 1, 5. The screen displays 3 Press 1 to change to Winter Time or Summer Time—OR—Press 2 to exit without changing. Press or to select Summer Time to gain an hour or Winter time to lose an hour, and press Set. TO SUMMER TIME ? SELECT { } & SET You can conserve toner using this feature. When you set Toner Save to ON, print appears somewhat lighter. The default setting is OFF.
Setting the Dialling Mode (Tone/Pulse) The machine is initially set to TONE. If you are using a PULSE dial line, you can change the setting to PULSE by following the steps below. 1 2 3 4 Press Menu, 1, 9. The screen prompts you to select PULSE (or TONE). Use or to select the dialling mode. Press Set when the screen displays the dialling mode you want. Press Stop/Exit. Lower Tray (With Optional Paper Tray Only) You can set the machine to recognize the optional lower tray.
Storing Numbers for Easy Dialling You can set up the machine to do three types of easy dialling: One Touch, Speed Dial and Groups for Broadcasting of faxes. (See Broadcasting, page 38.) Even if you lose electrical power, numbers stored in memory will not be lost. Storing One Touch Dial Numbers One Touch Dial keys are not the dial pad keys. They are the 16 keys (numbers 1-32). One Touch Dial Numbers 17-32 are accessed by holding down Shift while you press the appropriate One Touch Dial key.
Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either change it or exit. 1 Press Menu, 2, 3, 1 and press the One Touch Dial key where you want to change the number. —OR— Press Menu, 2, 3, 2 and use the dial pad to enter a two-digit location (00-99), and press Set.
2 Sending a Fax Scanning Adjustment Contrast If your document is very light or very dark, you might want to set the contrast accordingly. Use LIGHT to send a light document. Use DARK to send a dark document. After sending the document the contrast setting is set to AUTO (suitable for most documents) automatically. Insert the document face down in the ADF. 6 Enter a fax number and press Fax Start. BASIC FAX USE 1 2 3 4 5 Press Menu, 2, 2, 1. Use or to select AUTO, LIGHT, or DARK.
Dialling a Number One Touch Dialling 1 2 3 Insert the document face down in the ADF. Press the One Touch key of the location you want to call. Press Fax Start. If you try to use a One Touch or Speed Dial location with no number stored in it, you hear a warning sound, and screen displays NOT ASSIGNED. The display returns to normal after 2 seconds. Speed Dialling 1 2 3 Insert the document face down in the ADF. Press Search/Speed Dial, then press # and the two-digit Speed Dial number. Press Fax Start.
Manual and Automatic Fax Redial If you’re sending a fax manually (with external telephone) and the line is busy, press Redial/Pause and Fax Start to try again. Anytime you want to make a second call to the last number dialled, press Redial/Pause and Fax Start to save time. If you’re sending a fax automatically and the line is busy, the machine will automatically redial up to 4 times at 2 minute intervals. Pause If the machine is connected to a PABX, you may need to insert an additional number prefix (e.g.
Dual Access You can scan up to 50 messages into the fax memory, even while the machine is receiving or sending another fax (from the memory) or prints PC data. You can set temporary settings for each fax you’re scanning, except Timer and Polling. If you get an OUT OF MEMORY message while scanning the first page of a fax, press Stop/Exit to cancel the scan.
3 Receiving a Fax Receive Mode Settings Select Receive Mode Receive Mode ( means light off. 1. FAX 2. FAX/TEL (F/T) (with an External Telephone) 3. TAD (with an External Answering Machine) For means light on.) Use this function if you want to receive fax messages only (no telephone calls). The machine should be connected on its own TAD line. The machine automatically answers every call as a fax call.
Manual Reception (Manual Mode) When you set the Receive Mode to manual (the Fax and F/T lights are both off), you must answer each incoming call yourself with an external telephone. Select this mode by pressing Mode key. Here is what you should do when using Manual Mode: If You Get a... Then You Should... 1. Regular phone call Talk as you normally would. 2. Phone call and request to send a fax Press Fax Start when finished talking, and replace the external telephone’s handset.
Now, when a call comes in and the machine is set to Fax/Tel (F/T) Mode, all phones on this line will ring the number of times you selected in Ring Delay. You can let the machine pick up and detect if it’s a fax or voice call. If it’s a fax call, the machine prints the fax. If it’s a voice call, the machine signals you with an F/T pseudo-ring for the length of time you selected in F/T Ring Time. Lift the external telephone’s handset, and then press Tel to answer.
Receiving a Fax Printing a Reduced Incoming Document (Auto Reduction) If you choose ON, the machine reduces an incoming document automatically, so that it fits on one page of A4 recording paper, regardless of the size of the original document. After you connect the optional lower tray, you can turn on Automatic Reduction for each tray. Lower Tray can be purchased. 1 2 3 4 Press Menu, 2, 1, 5. The screen displays Use or 5.AUTO REDUCTION to select ON (or OFF).
Reception into Memory 1 2 3 Press Menu, 2, 1, 6. Use or to select ON (or OFF), and press Set when the screen displays your selection. Press Stop/Exit. Printing a Fax from Memory If you have fax storage ON for remote retrieval or fax forwarding, you can still print a fax from the machine’s memory when you are at the machine: (See Setting Fax Storage, page 48.) 1 2 3 Press Menu, 2, 5, 4. Press Fax Start. After all the data saved in the memory is printed out, press Stop/Exit.
4 Telephone (Voice) Operation Making Voice Calls with an External Telephone If you connect an external telephone to the machine, the machine can be used to make normal telephone calls. You can dial numbers, by using One Touch or Speed Dial memory, Search function or using the dial pad. You can also use Chain Dialling or Pause function. (See Chain Dialling, page 22 and Pause, page 23.) Manual Dialling with an External Telephone Manual dialling is simply pressing all of the digits of the phone number.
One Touch Dialling 1 2 Pick up the external telephone’s handset. 3 To hang up, replace the external telephone’s handset. When you hear a dial tone, press the One Touch Dial key of the location you want to call. To use One Touch dial numbers 17-32, hold down Shift and press the appropriate One Touch Dial key. BASIC FAX USE If you try to use a One Touch location with no number stored in it, you hear a warning sound, and screen displays NOT ASSIGNED. The display returns to normal after 2 seconds.
Tone/Pulse If you have pulse dialling service, but need to send tone signals (for telephone banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals. 1 2 Lift the external telephone’s handset and dial the number. 3 When you hang up, the machine returns to pulse dialling service. When you are asked to enter any number, press # on the control panel of the machine. Any digits dialled after this sends tone signals.
5 Printing Reports Transmission Report and Journal Setting Customizing the Transmission Verification (Xmit) Report You can use the Xmit Report as confirmation that you sent a fax. This report lists the name or fax number of the receiving party, the time and date of transmission, and if the transmission was successful. When the feature is OFF, the report is printed automatically only if an error occurred during transmission. If the report indicates ERROR, send the document again.
Using the Reports Key Six lists are available. 1.HELP Lists basic operational steps and functions. 2.QUICK-DIAL Lists names and numbers stored in One Touch Dial or Speed Dial memory, in numerical order. 3.JOURNAL Journal lists information about the last 200 incoming and outgoing faxes. TX means Transmit; RX means Receive. 4.XMIT VERIFY Prints a Transmission Verification Report for your last transmission. 5.
6 Advanced Sending Advanced Operations Electronic Cover Page 3.URGENT 4.CONFIDENTIAL Cover Page for Next Fax Only Make sure Station ID is set up. (See Setting the Station ID, page 14.) This feature does not work without the Station ID. You can set the machine to send a cover page with a particular document. This cover page will include the number of pages in your document. 1 2 3 4 5 6 7 Insert the document face down in the ADF. 8 9 Press Set. The screen prompts you to continue. Press Menu, 2, 2, 7.
Always Send Cover Page Make sure Station ID is set up. (See Setting the Station ID, page 14.) This feature does not work without the Station ID. You can set the machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting. 1 2 3 4 Press Menu, 2, 2, 7. 5 6 Press Set when the screen displays your selection. The screen prompts you to continue. Press or to select COVERPAGE:ON or (OFF). Press Set.
Overseas Mode Sometimes, when sending a fax to overseas numbers, problems can be experienced. This mode makes the machine work better for such calls. After you send a fax using this feature, the feature turns itself off. 1 2 3 4 5 Insert the document face down in the ADF. Press Menu, 2, 2, 9. Press or to select ON (or OFF), and press Set when the screen displays your selection. Press 1 if you want to select additional settings.
Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Broadcast key, you can include up to 32 One Touch locations, up to 100 Speed Dial locations, and up to 50 manually dialled numbers (maximum of 182 locations if you did not use up any locations for Groups, access codes or credit card numbers). However, available memory will vary with the types of jobs in memory and numbers of locations used for broadcasting.
Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch key. (This is called Broadcasting.) First, you will need to store each fax number as a One Touch or Speed Dial number. (See Storing One Touch Dial Numbers, page 19. Also see Storing Speed Dial Numbers, page 19.) Then, you can combine them into a Group. Each Group uses up a One Touch key.
Cancelling a Job While Scanning the Document You can cancel a job while you are scanning it into memory by pressing Stop/Exit. Eject the document by pressing Stop/Exit again. Checking and Cancelling a Scheduled Job in Memory You can check or cancel a job that is waiting in memory. If the machine is idle, 1 Press Menu, 2, 6. Any waiting jobs appear on the display. If nothing is waiting, the screen displays NO JOB WAITING.
Using Memory Security You need use a password to switch Memory Security ON and OFF. Setting Up Memory Security for the First Time 1 2 3 Press Menu, 2, 0, 1. 4 5 6 Re-enter the password and press Set. Enter a 4-digit number as a password. Press Set. The screen prompts you to re-enter the password. Press or NEW PASSWD:XXXX ENTER & SET KEY VERIFY:XXXX ENTER & SET KEY to choose SET SECURITY. Press Set. The screen prompts you to enter the password.
Switching Memory Security ON 1 2 3 Press Menu, 2, 0, 1. Press or to choose SET SECURITY. Press Set. The screen prompts you to enter the password. PASSWORD:XXXX ENTER & SET KEY Enter a 4-digit password, followed by Set. This is the same as the security password of the machine already stored. The screen displays ACCEPTED for 2 seconds, followed by SECURE MODE - Memory Security is now switched ON. 4 If the password you enter at Step 4 is incorrect, the screen would display WRONG PASSWORD.
7 Advanced Receiving Operation from an External or Extension Telephone If you accidentally pick up an extension phone when a fax message is being received, you may disrupt the transmission or render some portions unreadable. The Remote Activation Code can also be used by your callers. When you are using an external TAD, your outgoing message (OGM) should end with the statement “to send a fax, press 5 1”. (See Outgoing Message (OGM) of External TAD, page 7.
Switching ON Remote Activation and Changing Remote Codes Remote Codes might not work with some telephone systems. The preset Activation Code is The preset Deactivation Code is # 5 1. 5 1. If you are always disconnected when accessing your external TAD remotely, try changing the Activation Code from 5 1 to # # # and the Deactivation Code from # 5 1 to 1 1 1. You cannot use the same number for the Activation Code, the Deactivation Code and the Remoto Access Code.
8 Polling Polling is the process of retrieving faxes from another machine. You can use the machine to “poll” other machines, or you can have someone poll the machine. All parties involved in polling need to set up their machines to accommodate polling. When someone polls the machine to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call. (See Polling Transmit, page 47.) Some machines do not respond to the polling function.
Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time. 1 2 3 4 Press Menu, 2, 1, 8. 5 6 Press Set. The screen prompts you to enter the fax number you are polling. Press or to choose TIMER, and press Set. The screen prompts you to enter the time you want to begin polling. Enter the time (in 24-hour format) you want to begin polling. For example, enter 21:45 for 9:45 PM. Enter the fax number, and press Fax Start.
Polling Transmit Polling Transmit is when you set up the machine to wait with a document so another fax machine can retrieve it. The document will be stored and can be retrieved from any other fax machine until you delete the fax in memory by using the Cancelling a Job function. (See Checking and Cancelling a Scheduled Job in Memory, page 40.) Setup for Polling Transmit (Standard) 1 2 3 Insert the document face down in the ADF.
9 Remote Fax Options Setting Fax Storage If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory. 1 2 3 Press Menu, 2, 5, 2. Press or to select ON (or OFF), and press Set when the screen displays your selection. Press Stop/Exit. If there are faxes in memory when you turn the Fax Storage OFF, the screen prompts you to erase any faxes in memory.
Changing the Remote Access Code Enter your Remote Access Code when the machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this. 1 2 Press Menu, 2, 5, 3. 3 Press Stop/Exit. Enter a three-digit number from 000 to 998, and press Set. The cannot be changed. Do not use the same digits that appear in your Remote Activation or Deactivation Code.
Remote Commands Follow the commands below to access features remotely. When you call the machine and enter your Remote Access Code (the factory setting is 1 5 9 ), the system will signal you with two short beeps to enter a remote control command. Change Fax Forwarding Setting Press 9 5 then to Turn Fax Forwarding OFF—Press 1. Turn Fax Forwarding ON—Press 2. Program Fax Forward Number—Press 4. Automatically turns Fax Forwarding ON. Turn Fax Storage ON—Press 6. Turn Fax Storage OFF—Press 7.
Retrieving Fax Messages 1 2 Dial the machine’s number. 3 4 As soon as you hear two short beeps, use the dial pad to press 9 6 2. When you hear the beep, immediately enter your Remote Access Code (the factory setting is 1 5 9 ). Using the dial pad, enter the number (up to 20 digits) of the remote fax machine where you want your fax messages forwarded, and then press # #. You cannot use press #. 5 and # as dial numbers.
10 Making Copies Basic Copy Operations Using The Machine as a Copier You can use the machine as a copy machine, making up to 99 copies at a time. Do NOT pull on the paper while copying is in progress. To cancel, press Stop/Exit. Press Stop/Exit again to release the original document. The scannable area of the machine begins at approximately 4 mm from the edge of the paper. (4 mm) Non-scannable area (4 mm) Making a Single Copy 1 2 Insert the document face down in the ADF. Press Copy.
Out of Memory Message If the memory becomes full while you’re making copies, the screen displays OUT OF MEMORY QUIT:PRESS STOP If you were scanning the first page to be copied, press Stop/Exit to cancel the operation and restart to make a single copy. If you were scanning a subsequent page, you will have the option to press Copy to copy the pages scanned so far—OR—Press Stop/Exit to cancel. You will need to clear some fax messages to make some additional memory available before you can continue.
Making Enlarged or Reduced Copies 1 2 3 4 5 6 Insert the document face down in the ADF. Using the dial pad, enter the number of copies you want (up to 99). Press Enlarge/Reduce. Press or to choose an enlargement or reduction ratio. You can reduce to 71% or 50% of the original size by pressing key. —OR— You can enlarge to 141%, 150%, 200% by pressing key. —OR— You can press or to select MANUAL and use the dial pad to enter an enlargement or reduction ratio between 50% and 200%.
Using the Copy Mode Key You can select the Copy resolution for your type of the original document (TEXT, AUTO or PHOTO). Select the right kind of image you’re copying. 1 2 3 Insert the document face down in the ADF. 4 5 Press Using the dial pad, enter the number of copies you want (up to 99). Press Copy Mode. TEXT (text only) AUTO (line art, graphs, or any combination including photograph) PHOTO (photograph only) or to select the right kind of image you’re copying, and press Set.
Special Copy Options You can save paper by copying either two or four pages onto one page. 1 2 3 4 5 Insert the document face down in the ADF. Using the dial pad, enter the number of copies you want (up to 99). Press Options and Press or or to select SPECIAL, and then press Set. to select 2 IN 1, 4 IN 1 or OFF, and then press Set. Press Copy—OR—Press or for additional settings.
Copy Quality – Default Settings Changing Default Settings Press Menu, 3 to change default settings for Copy mode. These settings will remain until you change them again by pressing Menu. Adjust the Copy Mode and Contrast settings. By pressing a number, you can adjust copy settings as shown in the following chart. Press or to move through the selections for each setting. Press Set to save your selection. Press Stop/Exit —OR—Press to select the next setting you want to change. Press Menu, and 3. 1.
11 Using the machine as a Printer Special Printing Features Windows® Printing The dedicated printer driver for Microsoft® Windows® 95, 98, 98SE, Me, 2000 Professional and Windows NT® Workstation Version 4.0 are available on the CD-ROM supplied with the MFC. You can easily install them into your Windows® system using our installer program (see Quick Setup Guide).
Two-Sided Printing (Manual Duplexing) The supplied printer driver for Windows® 95, 98, 98SE, Me, and for Windows NT® Workstation Version 4.0 enables manual duplex printing. (For more information, see the Help screen for the printer driver.) The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows ® driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam.
Loading One Sheet of Paper You do not have to choose manual feed in the Setup dialog box of your printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face up in the manual feed slot. 1 Align the paper at the centre of the manual feed slot, and be sure to insert the paper into the manual feed slot until the front edge of the paper touches the paper feed roller.
Printing on Thicker Paper and Card Stock When the rear cover is lifted up, the machine has a straight paper path from the manual feed slot to the rear of the printer. Use this paper feed and output method when you want to print on envelopes, thicker paper or card stock. 1 2 3 Select manual feed mode in the printer driver. 4 5 Adjust the manual feed paper guides to the width of the paper you are using. 6 After the machine ejects the printed page, return to Step 5 to insert the next sheet of paper.
Face Down Output Bin The machine ejects paper with printed surfaces face down into the output bin in the front of the machine. Unfold the output bin extension to support the printed pages. To prevent the possibility of transparencies smudging as they stack in the output bin, remove each transparency after it exits. Reset Key Press this key to clear data from the memory.
Printer Menu Functions Printing the Internal Font List You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you select it. 1 2 3 Press Menu, 4, 1, 1. Press Fax Start. The machine prints the list. Press Stop/Exit. Printing the Print Configuration List You can print a list of current settings for the printer. 1 2 3 Press Menu, 4, 1, 2. Press Fax Start. The machine prints the settings. Press Stop/Exit.
Acceptable Paper To achieve high quality printing using the machine, it’s very important to select the right kind of paper. Paper Type Paper Size Paper Tray #1 & #2: Cut sheet A4, Letter, Legal, B5 (ISO), A5, A6 (for tray #1 Only), Executive Manual Feed Slot: Cut sheet A4, Letter, Legal, B5 (ISO), A5, A6, Executive, Custom size 70-216 x 116-356 mm (2.75-8.5 x 4.57-14 inches) Envelopes DL, C5, COM-10, Monarch Post Card 70-216 x 116-356 mm (2.75-8.5 x 4.
12 Printer Driver Settings (For Windows® Only) Using the Brother MFC-9660 Printer Driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The printer drivers are on the supplied CD-ROM. The latest printer driver can also be downloaded from the Brother Solutions Centre at http://solutions.brother.
Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing on page on multiple sheets of paper. Ex. 4 in 1 Ex. 1 in 2x2 pages Border Line When printing multiple pages on one sheet with the Multiple Page feature you can select to have a solid border, dash border or no border around each page on the sheet.
Media Type You can use the following types of media in your printer. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies When using ordinary plain paper, select Plain Paper. When using heavier weight paper, envelopes or rough paper select Thick Paper or Thicker Paper. For bond paper, select Bond Paper and for OHP transparencies, select Transparencies.
Advanced Tab 1 2 3 4 5 Change the tab settings by selecting one of the following icons: 1. Print Quality 2. Duplex Printing 3. Watermark 4. Page Setting 5.
Print Quality Resolution You can change the resolution as follows: ◆ 300 dpi ◆ 600 dpi Toner Save You can save running costs by turning on the Toner Save Mode, which reduces the print density. Print Setting (For Windows® 95/98/98SE/Me Users Only) Print Setting is used for optimizing your print quality for the type of document being printed (Photos, Graphics or Scanned Images). When you choose Auto (Recommended), the printer automatically prints with the most suitable print settings.
Watermark You can place a logo or text into your document as a Watermark by using a bitmap file as your source file or select one of the preset Watermarks. Print Watermark The Print Watermark feature offers printing choices of: On all pages On first page only From second page Custom In background With the In background feature checked the Watermark will print behind your document on the page. If this feature is not checked then the Watermark will print on top of your document.
Watermark Bitmap Enter the file name and location of your bitmap image in the File box or Browse for the file location. You can also set the scaling size of the image. Position The position settings offer controls on where the Watermark can be positioned on the page. Page Setting You can change the print size of your document with the Scaling feature. PRINTER/SCANNER 1. Check Off if you want to print the document as it appears on your screen. 2.
Device Options Set one of the following Printer Functions: • Quick Print Setup • Administrator (For Windows® 95/98/98SE/Me Users Only) • Print Date & Time Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options section.
Administrator (For Windows® 95/98/98SE/Me Users Only) The administrator selection permits the Copy, Scaling and Watermark features to be locked and Password protected. Record your password and keep it in a safe place for future reference. If you forget your password these settings can not be accessed.
Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time on your document from your computers system clock. Click the Setting button to change the Date and Time Format, Position and Font. To include a background with the Date and Time select Opaque. When Opaque is selected you can set the Darkness of the Date and Time background by changing the percentage. The Date and Time indicated in the selection box represents the format that will be printed.
Default Source The Default Source allows you to choose which paper source will be used when the paper size of the document being sent does not match the Paper Source Settings. Available Options In order to access the optional 2nd paper tray the option must be installed in the driver. Highlight the model number from the Available Options list and click Add. The optional tray will then be listed in the Installed box, Paper Source Setting list and the screen illustration will display the 2nd tray.
Support Tab The Support Tab provides driver version information and setting information. In addition there are links to the Brother Solution Center and Driver Update Web sites. Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQ’s, User Guides, Driver updates and Tips for using the machine. Web Update Web Update checks the brother web site for updated drivers and automatically downloads and updates the driver on your computer.
Features in the Printer Driver (For Windows® 2000) The Windows® 2000 printer driver utilizes Microsoft’s uni-driver architecture. The following section describes the driver features and selections available for Windows ® 2000. General Tab Printing Preferences In the General tab, click the Printing Preferences... button to access the Layout tab. Layout Tab PRINTER/SCANNER Orientation Orientation selects the position of how your document will be printed (Portrait or Landscape).
Pages Per Sheet You can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. The image of each page will be reduced as needed to fit on the paper. 2 in 1 4 in 1 Paper/Quality Tab Tray Selection Paper Source Possible paper sources are: Automatically Select, Auto, Upper Paper Tray, Lower Paper Tray (optional paper tray) and Manual Feed Slot. ■ When Automatically Select is chosen the machine automatically will choose the tray with the appropriate size of paper.
Media For the best print quality, select the type of media you are using: ■ Regular ■ Thick Paper ■ Thicker Paper ■ Transparency When using ordinary plain paper, select Regular. When using heavier weight paper, envelopes, or rough paper, select Thick Paper or Thicker Paper. For OHP transparencies, select Transparency. Advanced Options Click the Advanced...
Device Settings Tab Form To Tray Assignment This selection assigns the paper size to each paper source. For auto paper selection (Automatically Select) to work properly, the paper size set for each source must match the actual size of paper loaded.
13 Using the Windows -Based Brother Control Centre ® (For Windows® Only) Brother Control Centre The Brother Control Centre is a software utility that pops up on the PC screen whenever paper is placed in the ADF. This allows you to access the most frequently used scanning applications only with a few mouse clicks. Using the Control Centre eliminates the need to manually launch the specific applications. The Brother Control Centre provides three categories of functions: 1.
How to Turn Off AutoLoad 1 2 3 Left click the Control Centre icon and click Show. When the Control Centre main screen appears, left click on the Configuration Control Centre button. A dialog box with a check box labelled “AutoLoad Pop-up” will appear: Uncheck the AutoLoad Pop-Up option. Using the Scan Keys with Windows PC If you have connected a Macintosh, the Scan keys will not work with your computer. (See Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™, page 113.
Using the Control Panel Keys Before you can use the Scan keys on the control panel, you must have connected the machine to your Windows® based PC and loaded the appropriate Brother Drivers for your version of Windows ®. When you are ready to use the Scan keys, make sure the Brother Control Centre application is running on your PC. Scan to E-mail You can scan documents into your E-mail application as a file attachment.
Brother Control Centre Features Auto Configuration During the installation process the Control Centre checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Centre automatically will create a link and a scanning application button for Outlook.
Copy Operations Copy—allows you to use the PC and any Windows® printer driver for enhanced copy functions. You can scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer driver—OR—You can direct the copy output to any standard Windows® printer driver installed on the PC. PC-FAX Operation Send a Fax—allows you to scan a picture or text original and automatically send the image as a fax from the PC using the Brother PC-FAX software.
Setting Up the Scanner Configurations The Pop-Up application stores eight different scanning modes. Each time you scan an original, you will choose the most appropriate scanning mode from the following: Faxing, Filing and Copying Text for OCR Photos Photos (High Quality) Photos (Quick Scan) Custom Draft Copy Fine Copy Each mode has its own set of stored settings. You can keep the factory default settings or change them at any time: Resolution—Select the scanning resolution you most frequently use.
Scan to File Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button.
Scan to E-mail Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. E-mail Application EMail Application—From the pull-down list, select your E-mail application. E-mail Settings—Click the E-mail Settings… button to set up links.
File Attachments Do not convert files—Click this checkbox if you do not want to change the file type of attachments. The Conversion Options will not be available (greyed). Convert MAX files only—Click this checkbox if you want to convert only attachments that are PaperPort files. Convert all files when possible—Click this checkbox if you want to change the file type of all attachments.
Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. Word Processor Word Processor—From the pull-down list, select the word processor you want to use.
OCR Package—From the pull-down list, select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother MFC Software Suite. Click the OCR Settings… button to choose how the OCR application will read the pages you scan into your word processor application. The Preferences window will appear: Select your setting and click OK. ◆ Auto Orientation—Check this checkbox if you want your word processor application to read the page as it is set up.
Copy Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. Copy Settings Brother MFC-9660 Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options… button.
Send a Fax Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. FAX Settings Brother PC-FAX FAX Resolution—Fine (200 x 200) To change the fax options, click the FAX Options… button.
14 Using ScanSoft PaperPort for Brother and ScanSoft TextBridge ™ ® ™ ScanSoft™ Paper Port® for Brother is a document management application. You will use PaperPort ® to view scanned documents. PaperPort® has a sophisticated, yet easy-to-use, filing system that will help you organize your documents. It allows you to combine or “stack” documents of different formats for printing or filing. PaperPort® can be accessed through the PaperPort® program group.
Desktop View displays items as thumbnails Page View displays each item as a full page Organizing Your Items in Folders PaperPort® has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View. An item can be a PaperPort® item or a non-PaperPort® item: ■ Folders are arranged in a “tree” structure in the Folder View. You use this pane to select folders and view their items in Desktop View.
Using ScanSoft™ TextBridge® OCR (Converting Image Text to Text You Can Edit) Software by: ScanSoft™ ScanSoft™ TextBridge® OCR is automatically installed when you install PaperPort® on your computer. PaperPort® can quickly convert the text on a PaperPort® item (which is really just a picture of the text) into text that you can edit with a word processing application.
Accessing the Scanner To choose TWAIN_32 Brother MFL Pro Scanner as your scanner driver, select it under the “Select scanner”—OR—“Select source” option in your software. From the PaperPort® window, select Acquire from the File drop-down menu or select the TWAIN or Scan button. The Scanner Setup dialog box will appear: Scanning a Document into your PC 1 2 Insert the document face down in the ADF. 3 Select the Start button from the Scanner window. When scanning is completed, close the scanner window.
Scan Type Set the image Type to Black & White for text or line art. For photographic images, set the image type to Gray (Error Diffusion) or True Gray. Gray (Error Diffusion) is used for documents that contain photographic images or graphics. (Error Diffusion is a method for creating simulated gray images by placing black dots in a specific matrix instead of true gray dots.) True Gray mode is used for documents containing photographic images or graphics.
PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version of the image will appear in the Scanning Area. This is only a preview of the image so you can see how it will look. The PreScan button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, select the Start button to scan the image. 1 2 Insert the document face down in the ADF.
15 Setting Up and Using PC-FAX (For Windows® Only) Introduction This chapter outlines the basics of the Brother software, so you can get started using the MFC Software Suite. MFC Software Suite for the machine includes ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®. (See Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®, page 94.) Brother Resource Manager The Brother Resource Manager application must be running for you to use the machine with your Windows® computer.
Apply This uploads the data to the machine, but does not exit the remote setup application. Print This command prints the selected items on the machine. You can not print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and click Print. Export This command saves the current configuration settings to a file. Import This command reads the settings from a file. PC-FAX Sending (For Windows® Only) The Brother PC-FAX feature allows you to use your PC to send a file.
Setting Up Sending To access the Sending tab from the Brother PC-FAX Setup dialog box, click the Sending tab. Outside line access Enter the number needed to access an outside line. This is sometimes required by the local PBX telephone system. Include header To add header information to the top of the fax pages being sent, check the Header box. Addressbook file You can select different database files for use with the address book.
Setting Up Speed Dial Access the Speed Dial tab from the Brother PC-FAX Setup dialog box by clicking the Speed Dial tab. (To use the feature you must select the Facsimile Style user interface.) You can register any address or group on one of the ten Speed Dial buttons. To register an address on a Speed Dial location: 1 2 3 Click the Speed Dial location you want to program. Click the address or group you wish to assign to the Speed Dial location. Click the Add>> button to program the Speed Dial location.
The Address Book From the Start menu, select Programs, Brother, MFC Software Suite, and then click Address Book. The Brother Address Book dialog box will appear: Setting Up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information for members and groups. 1 In the Address Book dialog box, click the icon to add a member.
Setting Up a Group for Broadcasting If you repeatedly send the same PC-FAX to multiple recipients, you can combine members into a Group. 1 In the Brother Address Book dialog box, click the icon to create a group. The Brother Address Book Group Setup dialog box appears: 2 3 Type the name of the new group in the Group Name field. 4 After all the members have been added, click OK. In the Available Names box, select each member to be included in the Group, and then click Add>>.
Exporting the Address Book You can export the address book to an ASCII text file (*.csv). To export the current telephone book: If you are creating a Vcard, you must first select the member. 1 From the Address Book select File, point to Export, and then click Text—OR—Click Vcard and go to Step 5. 2 Select the data fields you wish to Export from the Available Items column, and then click Add>>. Select items in the order you want them listed.
Importing to the Address Book You can import ASCII text files (*.csv) or Vcards into your Address Book. To import an ASCII text file: 1 From the Address Book select File, point to Import, and then click Text—OR—Click Vcard and go to Step 5. 2 Select the data fields you wish to Import from the Available Items column and click Add>>. Select the fields from the Available Items list in the same order they are listed in the Import text file.
Setting Up Cover Page Access the Brother PC-FAX Cover Page Setting from the FAX Sending dialog box by clicking (See User interface, page 102.) The Brother PC-FAX Cover Page Setup dialog box will appear: To You can enter information in each box. If you are sending a fax to multiple recipients, the recipient information will not be printed on the Cover Page. From You can enter information in each box. Comment Type the comment you want to add to the cover page.
Import BMP file You can insert a bitmap file, such as your company logo, in the cover page. Select the BMP file by using the Browse button, and then select the alignment style. Count Cover Page When this box is checked, the Cover Page will be included in the page numbering. When this box is not checked, the Cover Page will not be included. Sending a File as a PC-FAX Using the Simple Style 1 2 Create a file in Word, Excel, Paint, Draw, or any other application on your PC.
Sending a File as a PC-FAX using the Facsimile Style 1 2 Create a file in Word, Excel, Paint, Draw, or any other application on your PC. 3 Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: 4 Enter a telephone number by using any of the following methods: A. Enter the number using the numeric keypad. B. Click any of the 10 Speed Dial buttons. C. Click the Adress Book button, and then select a Member or Group from the Address Book.
PC-FAX Receiving You can receive incoming faxes into your PC. Running PC-FAX Receiving Form the Start menu, select Program File, Brother, MFC Software Suite and then select “PCFAX Receiving”. The PC-FAX session. icon will appear on your PC Task tray for this Windows® Setting Up Your PC 1 Right-click the PC-FAX PC-Fax RX Setup. 2 The PC-Fax RX Setup dialog box will appear: 3 4 In Ring Delay, select the number of rings before your PC answers incoming calls.
Viewing New PC-FAX Messages Each time you start to receive a PC-FAX, the Blue and Red Bar. The Red icon will remain. 1 2 3 Run PaperPort. Open the Fax Received folder. Double-click any of the new faxes to open and view them. The title example of your unread PC message.
16 Using the Brother MFC with a New Power Macintosh G3, G4 or iMac /iBook ® ™ ™ Set up Your USB Equipped Apple® Macintosh® G3,G4 or iMac™ with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1 Before you can connect the machine to your Macintosh ®, you must purchase a USB cable that is no longer than 6 feet (1.8 meters). To work with the machine, your USB-Equipped Apple® Macintosh® must be set up with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1. (The Brother Scanner Driver works only with Mac OS 8.6/9.0/9.0.4/9.1.
To print the document: 3 From your Macintosh application software such as Simple Text, click File menu and select Page Setup. You can change the settings for Paper Size, Orientation and Scaling, then click OK. 4 From your Macintosh application software such as Simple Text, click File menu and select Print. Click Print to start printing. If you want to change Copies, Pages, Resolution, Paper Source and Media Type, select your settings before clicking Print. Option Setup allows you to change Duplex.
Sending a Fax from your Macintosh Application You can send a fax directly from your Macintosh application using the following steps: 1 2 Create a document in a Macintosh application. To begin the fax transmission, select Print from the File menu. The Printer dialog box appears: When Printer is selected, the top button shows Print and the Address button is greyed. 3 From the Output pull-down menu, select Facsimile.
4 Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers; the right box will show the Destination Fax Numbers as you select them. 5 To address the fax, type a fax number in the Input Fax Number box. —OR— Select a name/number from the Stored Fax Numbers box, and then click >>. Your recipient will appear in the Destination Fax Numbers box.
Setting Up Your Address Book You can add new members and groups to your Address Book, even while you are addressing a fax. Adding a New Member To add a new member to the Address Book, in the Facsimile dialog box click Address. The Address Book dialog box appears: 2 Click New. The following dialog box appears: 3 4 5 Type the name and fax number. PRINTER/SCANNER 1 If you want to, you can store a comment in the Memo field (up to 15 characters). Click OK to return to the Address Book dialog box.
Adding a New Group You can set up a group of multiple recipients. 1 Click Group. The Group Setting dialog box appears: 2 3 In the Group Name field, type a name for your Group. 4 Click OK. The Address Book dialog box reappears: 5 Click OK. The Print/Facsimile dialog box reappears: 6 If you are ready to send your fax, click Send Fax. (Follow the steps on page 115 for sending a fax.) From the Stored Fax Numbers box select the recipients for your Group, and then click >>.
Using Brother TWAIN Scanner Driver with Your Apple® Macintosh® The Brother MFC Software Suite includes a TWAIN Scanner driver for Macintosh ®. This Macintosh® TWAIN Scanner driver can be used with applications that support the TWAIN specification. Accessing the Scanner Run your Macintosh TWAIN-compliant application software. The first time you use the Brother Twain driver, set it as default by choosing the Select Source Afterwards, for each document you scan choose Acquire Image or select Scan.
Settings in the Scanner Window Image Resolution Choose the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. Colour Type Black & White—Set the image Type to Black & White for text or line art. For photographic images, set the image type to Grey (Error diffusion) or True Grey. Grey (Error Diffusion)—is used for documents that contain photographic images or graphics.
Scanning Area Set the Size to one of the following: ◆ Letter (8.5 x 11 inches) ◆ A4 (210 x 297 mm) ◆ Legal (8.5 x 14 inches) ◆ A5 (148 x 210 mm) ◆ B5 (182 x 257 mm) ◆ Executive (7.25 x 10.5 inches) ◆ Business Card (90 x 60 mm) ◆ Custom (User adjustable from 0.35 x 0.35 inches to 8.5 x 14 inches) After you choose a custom size, you can adjust the scanning area. Click and hold the mouse button as you drag the mouse to crop the image. Width: Enter the width of the custom size.
Contrast The contrast setting is adjustable only when you have selected one of the grey scale settings, but it is not available when Black & White is selected as the grey scale. Increasing the contrast level (by dragging the slidebar to the right) emphasizes dark and light areas of the Image, while decreasing the contrast level (by dragging the slidebar to the left) reveals more detail in grey areas. Instead of using the slidebar, you can type a value in the box to set the contrast. Click OK.
17 For DOS User How to Use the machine with Your DOS Application Software Before working with your application software that runs on DOS, check that the machine’s name appears in the printer selection of your application software. If the machine is not listed, you must install the printer driver that corresponds to HP LaserJet’s emulations. The following table shows the combination of printer drivers and emulation mode.
6 Type RPCSETUP and press Enter. X:\RPCX>RPCSETUP 7 Follow the instructions from the installer. Running the Remote Printer Console Main Program Type C:\RPCX>RPCX and press the Enter key to start the Remote Printer Console main program. The Main Screen will appear on your computer screen. ■ Do not use this program from a DOS window running under Windows.
18 Troubleshooting and Maintenance Error Messages You may occasionally encounter a difficulty with the machine or telephone line. If this happens, the machine often identifies the problem and displays an error message. The list below explains the most common error messages, in alphabetical order. ERROR MESSAGE CAUSE ACTION CHANGE DRUM SOON The drum unit is near the end of its life. The drum counter was not reset. CHANGE TONER If you have a print quality problem, replace the drum unit with a new one. 1.
ERROR MESSAGE CAUSE ACTION COVER OPEN The front cover was not completely closed. Open, then close the front cover. DISCONNECTED The other party or other party’s fax machine terminated the call. Try to re-transmit or call the other party to see what happened. MACHINE ERROR XX Machine has a mechanical problem. Unplug the machine. Then contact your Brother dealer for service. NO RESPONSE/BUSY The number you called does not Check the number and try again. answer or is busy.
ERROR MESSAGE CAUSE ACTION PAPER JAM The recording paper is jammed in the See Paper Jam, page 128. machine. PLS CLEAN DRUM The primary corona wire of drum unit Clean the primary corona wire of is dirty. drum unit. (See Cleaning the Drum Unit, page 141.) PLS OPEN COVER A page, piece of paper or paper clip, Open the front cover. If you see any jammed paper or other item, etc. may be jammed inside the machine. gently pull it out, then close the front cover.
Document Jams and Paper jams Based upon where the original document or printed sheet is jammed, follow the appropriate set of instructions to remove it. Document Jam The documents were not inserted or fed properly, or were too long. 1 2 Open the control panel. 3 Close the control panel and press Stop/Exit. Carefully pull the document toward the front of the machine. Paper Jam Before you can clear a paper jam error, you must find out where the paper is stuck.
Paper is Jammed in the Paper Tray 1 2 Pull the paper tray out of the machine. 3 4 5 Adjust the guides to fit. Remove any crinkled sheets. Press down the paper to flatten it in the paper tray. Reinstall the paper tray. Paper is Jammed near the Drum Unit 1 2 Open the front cover. 3 4 5 Gently pull out the jammed paper. Remove the drum unit but do not force it if it cannot be removed easily. Instead, pull the edge of the jammed paper from the paper tray. MAINTENANCE Reinstall the drum unit.
Paper is Jammed in the Fuser Unit 1 2 Open the rear cover. 3 Close the rear cover. Carefully pull out jammed paper. When you have to pull paper out the back of the machine, the fuser may get dirty with toner powder causing the next few printed page(s) to look messy. Print a few copies of the test page until the pages print clearly.
Difficulty with Operation If you think there is a problem with the machine, make a copy first. If the copy looks good, the problem is probably not the machine. Check the table below and follow the troubleshooting tips. DIFFICULTY SUGGESTIONS Printing and Receiving Faxes Condensed print and horizontal streaks/top and bottom of sentences are cut off. This can be caused by static or interference on the telephone line. You can make a copy using the Copy function and see if the same problem occurs.
DIFFICULTY SUGGESTIONS Sending Faxes Poor transmitting quality Try changing your resolution to FINE or SUPERFINE. (See Fax Resolution, page 21.) Make a copy to verify the machine’s scanner operation. Transmission verification prints “Results:NG” There is probably temporary noise or static on the phone line. Try sending the fax again. If the problem continues, call the Telephone Company to check your phone line.
DIFFICULTY SUGGESTIONS ® Windows Setup Printing Difficulties I cannot print from my application software. Make sure the Windows® printer driver is installed and you select it in your application software. Software Difficulties “MFC Connect Failure” If the machine is not connected to your PC and you have loaded the Brother software, the PC will show “MFC Connect Failure” each time you restart Windows®.
DIFFICULTY SUGGESTIONS Printed pages are stained with Clean the machine’s interior and the primary corona wire of drum toner or have vertical stripes. unit. (See Regular Maintenance, page 139 and Cleaning the Drum Unit, page 141.) Make sure that the tab of the corona wire is at the home position. If after cleaning, you still see dark stripes or toner stains and the display shows CHANGE DRUM SOON, replace the Dark Stripes or Toner Stains drum unit with a new one.
DIFFICULTY Printed pages are blurred at the centre or at either edge. Blurred Page Ghost images appear on printed page. SUGGESTIONS Certain environmental conditions such as humidity, high temperatures, etc. may cause this condition to occur. Make sure the machine is placed on a flat, horizontal surface. Remove the drum unit with the toner cartridge installed. Try rocking them from side to side. You may clear a blurred page by wiping the scanner window with a clean soft cloth.
Packing and Shipping the Machine Whenever you transport the machine, use the packing materials that came with the machine. If you do not pack the machine correctly, you could void your warranty. 1 2 3 Remove the telephone line cord, the printer cable and the power cord and pack them. Open the front cover. Remove the drum unit assembly. Remove the drum unit and toner cartridge assembly. Leave the toner cartridge installed in the drum unit.
6 If optional Lower Tray is connected, unplug the modular cable from the modular jack of the Brother machine. 7 Carefully pick up the machine and remove Lower Tray to pack it separately in the original carton with the original packing material.
8 Wrap the machine in the plastic bag and place it in the original carton with the original packing material. 9 Place documents (manual, printed material and CD-ROM), document tray, and document support, drum unit and toner cartridge assembly, the telephone line cord, power cord and printer cable into the carton as shown below. 10 Close the carton and tape it shut.
Regular Maintenance You can keep the machine in optimum condition by cleaning it on a regular basis. It is a good idea to clean the drum unit during this routine. Avoid using thinners or other organic solvents to clean the machine and do not use water. Cleaning the Scanner 1 Unplug the telephone line and then the power cord. When you reconnect these lines later, make sure to connect the power cord first, then the telephone line. 2 3 Lift the control panel cover. Clean the white bar and the glass cover.
Cleaning the Printer • • • • 1 2 Do not use isopropyl alcohol to remove dirt from the control panel. It may cause a crack on the panel. Do not use isopropyl alcohol to clean the scanner window or the toner sensor. Do not touch the scanner window with your finger. Handle the drum unit carefully as it contains toner. If toner scatters and your hands or clothes get dirty, immediately wipe or wash it off with cold water. Open the front cover. Remove the drum unit assembly.
Cleaning the Drum Unit We recommend you place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering toner. 1 Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times. 2 Return the tab to the home position (▼ mark position) before reinstalling the drum unit. Corona Wire Tab Home Position ( ) If you do not position the tab at the home position, printed pages may have vertical stripes.
Replacing the Toner Cartridge The machine can print up to 6,000 pages using a high yield toner cartridge (TN-6600). When the toner cartridge is running low, the display shows CHANGE TONER. The machine is supplied with a standard toner cartridge (TN-6300) that must be replaced after approximately 3,000 pages. Actual page count will vary depending on your average document type. It is a good idea to keep a new toner cartridge ready for use when you see the toner low warning.
1 Open the front cover and pull out the drum unit. Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner. 2 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly. Lock Lever 3 Remove the old toner cartridge from the drum unit by gently pulling it out. Handle the toner cartridge carefully. If toner scatters on your hands or clothes, immediately wipe it off or wash them with cold water.
5 Gently rock the toner cartridge from side to side five or six times. Toner Cartridge 6 Remove the protective cover. 7 Install the new toner cartridge into the drum unit until it clicks into place.
8 Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times. Return the blue tab to the home position before reinstalling the drum unit assembly. Corona Wire Tab Home Position ( 9 ) Reinstall the drum unit into the machine and close the front cover.
Drum Life Considerations for Your Brother Fax Machine Your Brother fax machine uses a drum and toner assembly for document printing. The toner life is directly dependent upon the amount of black printing on the printed pages. The estimated drum life is up to 20,000 A4 sized pages.
For best performance, use only genuine Brother toner, and the product should be used only in a clean, dust-free environment with adequate ventilation. After you have just used the machine, some internal parts of the machine will be extremely HOT! So please be careful. HOT! Follow these steps to replace the drum unit: 1 2 Open the front cover. Remove the old drum unit. Place the drum unit on an old cloth or large piece of disposable paper to avoid spilling and scattering the toner.
3 Pull the toner cartridge out of the drum unit assembly while holding down the lock lever with your right hand. (See Replacing the Toner Cartridge, page 142.) Lock Lever Discard the used drum unit according to local regulations. Be sure to seal the drum unit tightly so toner powder does not spill out of the unit. When discarding used drum units, keep them separate from domestic rubbish. 4 Wait to unpack the new drum unit until immediately before installing it.
19 Important Safety Information Important Safety Instructions 1 2 3 4 Read all of these instructions. 5 6 Do not place this product on an unstable surface. 7 This product should be operated from the type of power source indicated on the label. If you are not sure of the type of power available, consult with your dealer or local power company. 8 This product is equipped with a 3-wire earthed plug. This plug will fit into only an earthed socket. This is a safety feature.
15 Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified service personnel under the following conditions: ◆ When the power cord is damaged or frayed. ◆ If liquid has been spilled into the product. ◆ If the product has been exposed to rain or water. ◆ If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions.
Caution Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. The following caution label is attached near the scanner unit. CAUTION ADVARSEL VARNING VARO! INVISIBLE LASER RADIATION WHEN OPEN AND INTERLOCK OEFEATED. AVOID DIRECT EXPOSURE TO BEAM. CLASS 3B LASER PRODUCT. ADVARSEL ATTENTION VORSICHT USYNLIG LASERSTRÅLING, UNNGÅ DIREKTE KONTAKT MED LASERENHETEN NÅR TOPPDEKSELET ER ÅPENT. KLASSE 3B LASERPRODUKT.
20 Optional Accessories Memory Board The memory board is installed on the main controller board inside the machine. When you add the optional memory board, it increases the performance for both fax and printer operations.
2 Remove the screws securing the rear cover and remove the cover. OPTIONAL ACCESSORIES Back Up Battery 3 Remove the screws securing the access plate and remove the plate. Back Up Battery 4 Disconnect the connector of the back up battery.
5 6 7 8 To install the memory board, align it with the memory socket on the main controller board and push firmly into place, as shown below. • Hold the memory board by its edges. Do not touch the surface of the board. • Make sure the memory board is securely seated in the main controller board. Reconnect the connector of the back up battery. Reinstall Refit the access plate and the rear cover, using the removed screws.
Optional Paper Tray Network (LAN) Board When you add the NC-8100h Print/Fax Server you can connect the machine into your network (LAN) and use the machine for Internet Fax, Network PC-Fax, Network Scanner, Network Printer. To manage these network features Brother supplies Network Management tools in the form of BRAdmin software and an embedded web server. Optional Accessories 155 OPTIONAL ACCESSORIES You can purchase the Paper Tray accessory (LT400) to use as a third paper source.
21 Specifications Fax Specifications Compatibility ITU-T Group 3 Coding system MH/MR/MMR/JBIG Modem speed 33600 - 2400 bps; Automatic Fallback Document input width 148 mm to 216 mm Document input length 100 mm to 360 mm Scanning width 207 mm Printing width 208 mm Automatic Document Feeder (ADF) Up to 30 sheets (75 g/m2) Paper tray 250 sheets (75 g/m2) Printer type Laser Printer Grey scale 64 levels (Error Diffusion) Display LCD, 16 characters x2 Polling types Standard, Secure, Delay
Printer Specifications Emulation Brother Printing System for Windows®, emulation mode of HP LaserJet (PCL level 5e) Printer Driver Windows® 95, 98, 98SE, Me, 2000 professional and Windows NT® Workstation Version 4.0 driver supporting Brother Native Compression mode and bi-directional capability Apple® Macintosh® Quick Draw® Driver for OS 8.5/8.5.1/8.6/9.0/9.0.4/9.
Computer Requirement For Windows® Operating System 95, 98, 98SE CPU (Pentium) 75 MHz RAM 24 MB (32 MB recommended) NT Workstation4.0 75 MHz 32 MB (64 MB recommended) 2000 Professional 133 MHz 64 MB (128 MB recommended) Me 150 MHz 32 MB (64 MB recommended) Hard Disk Space 50 MB For Macintosh® Operating System CPU RAM Apple® All base models meet minimum requirements. Macintosh® QuickDraw® G3, G4, iMac or iBook with OS 8.5/8.5.1 (Only Printer) OS 8.6/9.0/9.0.4/9.
Compilation and Publication Notice Trademarks Multi-Function Link Pro is registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. The brother logo is a registered trademark of Brother Industries, Ltd. Windows, Windows NT, Microsoft, MS-DOS, Excel, Word, Paint and Draw are registered trademark of Microsoft in the U.S. and other countries. NT is a trademark of Northern Telecom Limited.
Entering Text When you are setting certain functions, such as the Station ID, you may need to enter text into the machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0, #, and don’t have printed letters because they are used for special characters. By pressing the appropriate number on the dial pad the correct number of times, you can access the character you want.
About Fax Machines If you are a first-time fax machine user, fax operation might seem a little mysterious. You will soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily. Fax Tones and Handshake When you have an external telephone answering device (TAD) on your fax line, your TAD will determine the number of rings before the call is answered.
Glossary ADF (Automatic Document Feeder Capacity) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Automatic Fax Transmission Sending a fax without picking up the handset of an external telephone. Automatic Redial A feature that enables the machine to redial the last fax number if the original fax did not go through because the line was busy or there was no answer.
F/T Ring Time The length of time the machine rings (when the receive mode setting is Fax/Tel) to notify you to pick up a voice call that has been automatically answered. Fax/Tel mode You can receive faxes and telephone calls. Do not use Fax/Tel if you are using an external answering machine. (With external telephone only) Fax Forwarding Sends a fax received in memory to another preprogrammed fax number. Fax Storage You can store faxes in memory for remote retrieval.
Remote access code The four-digit code that allows you to call and access the machine from a remote location. Resolution The number of horizontal and vertical lines per inch. Ring Delay The number of telephone rings before the machine answers a call in Fax/Tel (F/T) or Fax Only Mode. Ring Volume Volume setting for the fax machine’s ring. Scanning The process of sending an electronic image of an original paper document into your computer.
Index A Copy Mode .............................................57 Copy Operations ....................................52 Activation Code .................................... 43 Copy Quality ....................................53, 57 Administrator ........................................ 73 Corrections ...........................................160 Answering Machine ................................ 6 COVER OPEN .....................................126 Auto Reduction ..................................
Fax Forwarding ......................................48 MFC Software Suite ............................100 Fax Storage ............................................48 Multi-Line Connections ...........................4 Fax Tones and Handshake ...................161 Fine (Resolution) ....................................21 Function Selection Table .......................10 N NO RESPONSE/BUSY .......................126 NOT ASSIGNED .................................126 G Glossary ..........................
Scan to Word Processor .........................90 Polling (Transmit) ................................. 47 Scan/OCR ...............................................83 Power Cord .............................................. 3 Scanning into PC ....................................97 Power Save ............................................ 17 ScanSoft™ PaperPort® ...........................94 Print a Report ........................................ 34 Scroll ..............................................
APPENDIX REMOTE ACCESS CARD Change Receive Mode Press 9 8 then for TAD, press 1. Fax/Tel (F/T), press 2. Fax, press 3. Using Remote Access Code 1 Dial the machine phone number from a touch tone phone. Exit Remote Operation Press 9 0. 2 Enter your Remote Access Code (159 ) after Change Remote Access Code 1 Press Menu, 2, 5, 3. 2 Enter the 3-digit number. The cannot be received: 1 long beep — Fax message(s) No beeps — no messages 4 After 2 short beeps, enter a command.
Retrieve Fax Press 9 6 then to Retrieve all faxes press 2, then enter the number of remote fax machine, and then # #. After the beep, hang up and wait. Erase all fax messages press 3. Remote Commands Change Fax Forwarding Setting Press 9 5 then to Turn Fax Forwarding off press 1. Turn Fax Forwarding on press 2. Program Fax Forward Number press 4. Enter the new number of the remote fax machine where you want your fax message forwarded and then press # #. Turn Fax Storage on press 6.
This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries.
