OWNER’S MANUAL MFC-9800 version C
If You Need to Call Customer Service Please complete the following information for future reference: Model Number: MFC-9800 Serial Number*: Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain this manual with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. ©1996-2001 Brother Industries, Ltd.
Brother Numbers IMPORTANT For technical and operational assistance, you must call the country where you purchased the MFC. Calls must be made from within that country. Brother fax-back system Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week.
Ordering Accessories and Supplies IMPORTANT For technical and operational assistance, you must call the country where you purchased the MFC. Calls must be made from within that country. For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover or American Express credit card, you can order accessories directly from Brother.
Notice – Disclaimer of Warranties (For USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE.
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (USA Only) This warranty gives you certain rights and you may also have other rights that may vary from state to state. This warranty is given only to the first enduse purchaser of the accompanying product (referred to in this warranty as “this Product”). What is covered: Brother warrants to you for the Warranty Period that there are no defects in the materials, workmanship or Year 2000 compliance of this Product.
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (USA Only) The Brother Customer Service Representative will ship the exchange Product via next business day delivery courier service, with return instructions and prepaid return air bill. Follow the return instructions. You must return the original Product in the same shipping carton in which the exchanged Product was received and include a copy of proof of purchase (bill of sale).
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (For Canada Only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship.
Quick Reference Guide 3 Press Sending Faxes Automatic Transmission 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Enter the fax number using One 4 For the next fax only, press or to select ON (or OFF), and then press Set. Touch, Speed Dial, Search or the dial pad. 5 Press 1 to select additional settings 3 Press Fax Start. 1 or to select ON (or OFF), and then press Set—OR— For the next transmission only, press or to select NEXT FAX ONLY, and then press Set.
Storing Numbers 1 2 3 4 5 Storing One Touch Dial Numbers Press Menu, 2, 3, 1. Press the One Touch key where you want to store the number. Enter a number (up to 20 digits), and then press Set. Enter a name (or leave it blank), and then press Set. Press Stop/Exit. Storing Speed Dial Numbers Press Menu, 2, 3, 2. 1 2 Enter a two-digit Speed Dial number, and then press Set. 3 Enter a number (up to 20 digits), and then press Set.
Table of Contents 1 2 Introduction ..................................................................................... 1-1 Using This Manual ..................................................................... 1-1 Finding Information............................................................. 1-1 Conventions Used in this Manual........................................ 1-1 Test Sheet Procedure and Product Registration (For USA Only) . 1-2 To Complete Your MFC-9800 Registration On-Line (For USA Only) ..
Recording Outgoing Message (OGM) on External TAD.. 2-10 Special Line Considerations .............................................. 2-11 Roll Over Phone Lines.................................................. 2-11 Two-Line Phone System............................................... 2-11 Converting Telephone Wall Outlets ............................. 2-11 Installing MFC, External Two-Line TAD, and Two-Line Telephone ................................................ 2-12 Multi-Line Connections (PBX) ...........
Setting Ring Delay .............................................................. 5-2 Setting F/T Ring Time (For FAX/TEL Mode Only)........... 5-3 Easy Receive ....................................................................... 5-3 Printing a Reduced Incoming Document (Auto Reduction) .. 5-4 Setting the Print Density...................................................... 5-4 Advanced Receiving Operations................................................ 5-5 Operation from Extension Telephone ..............
Delayed Batch Transmission ........................................ 6-11 Setting Up for Polling Transmit ........................................ 6-11 7 8 9 xii Auto Dial Numbers and Dialing Options ...................................... 7-1 Storing Numbers for Easy Dialing ............................................. 7-1 Storing One Touch Dial Numbers ....................................... 7-1 Storing Speed Dial Numbers ...............................................
Remote Retrieval ................................................................. 9-3 Using Remote Retrieval Access Code................................. 9-3 Remote Commands ............................................................. 9-4 Retrieving Fax Messages..................................................... 9-5 Changing Fax Forwarding Number..................................... 9-5 10 11 12 Printing Reports ............................................................................
Remote Printer Console Main Program ........................ 12-1 Installing the Remote Printer Console............................... 12-2 Using the Remote Printer Console Main Program ............ 12-3 Remote Printer Console..................................................... 12-4 Current Printer Status Information................................ 12-4 Printer Setup Category ...................................................... 12-4 Print Setup Section.....................................................
Multiple Page..................................................................... 14-3 Border Line........................................................................ 14-3 Orientation......................................................................... 14-3 Copies ................................................................................ 14-3 Collate................................................................................ 14-4 Media Type.................................................
Paper/Quality Tab............................................................ 14-17 *1 Paper Source .......................................................... 14-17 *2 Media ..................................................................... 14-18 Advanced Options....................................................... 14-18 *1 Paper /Output ......................................................... 14-18 *2 Graphic...................................................................
Scanner Settings .............................................................. 15-11 Word Processor ............................................................... 15-12 User-Defined Button .............................................................. 15-13 Scanner Settings .............................................................. 15-13 Target Application........................................................... 15-13 Copy .............................................................................
Address Book File ............................................................. 17-4 Internet PC-FAX ............................................................... 17-4 User interface..................................................................... 17-5 Simple Style .................................................................. 17-5 Facsimile Style.............................................................. 17-5 Setting Up Speed Dial ..............................................................
Sending a Fax from Your Macintosh® Application ................. 19-3 Setting Up Your Address Book......................................... 19-5 Adding a New Member................................................. 19-5 Adding a New Group .................................................... 19-6 Using Brother TWAIN Scanner Driver with Your Apple® Macintosh®............................................................... 19-7 Accessing the Scanner.......................................................
How to Replace the Toner Cartridge............................... 21-19 Replacing the Drum Unit................................................. 21-21 Checking the Drum Life .................................................. 21-22 22 23 24 25 26 xx Important Information ................................................................. 22-1 Standard Telephone and FCC Notices ..................................... 22-1 Laser Safety .......................................................................
1 Introduction 1 Using This Manual Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through programming your MFC. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual. Additionally, your MFC has a Reports key. Press Reports, 1 to print a list of basic step instructions and explanations.
Test Sheet Procedure and Product Registration (For USA Only) After programming your Station ID, please fill out the TEST SHEET included with your MFC, and then fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your MFC is properly installed. To receive a response, you must set up your Station ID. (See Setting Station ID, page 4-3.) When this document is received, a confirmation sheet and Product Registration form will be sent back to your MFC.
MFC-9800 Control Panel Overview 1 2 3 5 6 7 10 4 9 8 11 1 One Touch Keys These 16 keys give you instant access to previously stored phone numbers. 2 Reports Access the Reports menu so you can select reports to print: Help List, Auto Dial, Fax Activity, Transmission Verification and User Settings. 3 Broadcast Use this key when you want to send the same fax to many different locations (maximum of 182 locations at once).
A Scanner Keys: D Facsimile Keys: Scan to E-mail Press this key to start scanning an original into your E-mail application, setting it up automatically as an attachment. Search/Speed Dial Lets you look up numbers stored in the dialing memory. Also lets you dial stored phone numbers by pressing a # plus a two-digit number. Scan Image Press this key to scan a color picture into your graphics application for viewing and editing. Receive Mode Use to select how the MFC will handle incoming calls.
About Your Machines If you’re a first-time MFC user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily. Custom Features Do You Have Voice Mail on the Phone Line? If you have Voice Mail on the phone line on which you will install your new MFC, there is a strong possibility that Voice Mail and the MFC will conflict with each other while receiving incoming calls.
The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 60 seconds over the phone line, and the LCD shows RECEIVING. If your MFC is set to the FAX mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your MFC continues to send the “chirps” for about 60 seconds, and the screen continues to show RECEIVING.
2 Assembly and Connections 2 Packing List Make sure you have the following items: Bi-directional Parallel Cable Filter Core For USB Cable Drum Unit Assembly (With free Standard Toner Cartridge – up to 3,000 pages) Cable Tie CD-ROM Telephone Line Cord Power Cord Owner’s Manual Software License Agreement Paper Cassette Quick Setup Guide Test Sheet (For USA Only) Note Accessory Order Form If an item is missing, call Brother Customer Service at 1-800-284-4329 (in USA), 1-877-BROTHER (in Canada) o
Choosing a Location Place your MFC on a flat stable surface, such as a desk. Select a place that is free of vibration and shocks. Place the MFC near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 90.5°F (10°–32.5°C). Avoid placing your MFC in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals, or refrigerators. Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust.
Important Safety Instructions When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: 1 Do not use this product near appliances that use water, in a wet basement or near a swimming pool. 2 Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning. Release the Scanner Lock Push the blue Scanner Lock Lever up to unlock the scanner.
Assembly Installing the Drum Unit Assembly (with Toner Cartridge) 1 Unpack the drum unit assembly including the toner cartridge, and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge. To prevent damage to the drum, do not expose it to light for longer than a few minutes. 2 Open the front cover of the MFC. 3 Insert the drum unit assembly into the MFC. 4 Close the front cover.
Paper Acceptable Paper Paper Type Paper Size Paper Cassette #1: cut sheet Letter, Legal, A4, A5, ISO B5, Executive, A6 Manual Feed Slot: Letter, Legal, A4, A5, B5 (JIS/ISO), Executive, A6, 2.75–8.5 × 4.
Manual Feed Slot Cut Sheet Envelopes Basis Weight: 16 to 43 lb. (60 to 161 g/m2) 20 to 24 lb. (75 to 90 g/m2) Caliper: 0.003 to 0.008 inches. (0.08 to 0.2 mm) 0.003 to 0.005 inches. (0.084 to 0.14 mm) Moisture Content: 4% to 6% by weight 4% to 6% by weight Fax messages can be received on Letter, Legal and A4 size paper. If you use legal or A4, change the Paper Size setting: (Menu, 1, 1) Loading Paper in the Paper Cassette 1 Pull the paper cassette completely out of the MFC.
3 Fan the paper well. Load paper in the paper cassette. Press down on the paper to flatten it in all four corners, keeping the paper level below the guide. The cassette can hold up to 250 sheets of 20 lb (75g/m2) paper. Maximum Paper Height Guide 4 Slide the paper cassette into the MFC until it locks into place. Manual Feed Slot Use the manual feed slot to print or copy on envelopes, labels, transparencies, card stock or thicker paper: The manual feed slot is above the paper cassette.
Connecting the MFC 1 Connect the power cord. 2 Connect the telephone line cord. Connect one end of the telephone line cord to the line jack on the MFC and the other end to a modular wall jack. Power Cord Telephone Line Cord WARNING = ■ The MFC must be grounded using a 3-prong plug. ■ Since the MFC is grounded through the power outlet, protect yourself from potentially hazardous electrical conditions on the telephone line by keeping the power to your MFC on when you connect it to a telephone line.
Connections Connecting an External Telephone Although your MFC does not have a handset, you can connect a separate telephone (or telephone answering device) directly to the MFC. Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the left side of the MFC. Whenever this phone (or TAD) is in use, the LCD shows TELEPHONE. Connecting an External TAD (Telephone Answering Device) Sequence You might choose to connect an answering system.
Do not connect a TAD elsewhere on the same phone line. illustration 1 Plug the telephone line cord from the wall jack into the left side of the MFC, in the jack labeled LINE. 2 Plug the telephone line cord from your TAD into the left side of the MFC, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its telephone set jack.) 3 Set your external TAD to four rings or less. (The MFC’s Ring Delay setting does not apply).
Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order. Your MFC can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away.
Installing MFC, External Two-Line TAD, and Two-Line Telephone When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the MFC on Line 2, which is our assumption in the following steps. The back of the twoline TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2.
Multi-Line Connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the MFC to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you. It is advisable to have a separate line for the MFC. You can then leave the MFC in FAX mode to receive faxes any time of day or night.
3 On-Screen Programming 3 User-Friendly Programming We have designed your Multi-Function Center with on-screen programming and a Reports key. User-friendly programming helps you take full advantage of all the menu selections your MFC has to offer. Since your programming is done on the LCD, we created step-by-step on-screen prompts to help you program your MFC. All you need to do is follow the prompts as they guide you through the menu selections and programming options.
Menu Selection Table You can probably perform most of these programming settings without the Owner’s Manual. To help you understand the menu selections, options and settings that are found in the MFC programs, use the Menu Selection Table below. Main Menu Submenu 1. GENERAL SETUP 1. PAPER SIZE Menu Selections Options LETTER LEGAL — Descriptions Selects size of paper for received faxes. Page 4-1 A4 — Enter date and time for the LCD display and heading on fax transmissions.
Main Menu Submenu 1. GENERAL SETUP (continued) 5. CASSETTE #2 Menu Selections Options ON — OFF 6. AUTO DAYLIGHT ON — OFF 7. TONER SAVE ON — Descriptions Page Turn CASSETTE #2 ON if you purchased the optional Cassette #2. 4-1 Changes for Daylight Savings Time automatically. 4-5 Increases life of toner cartridge. 4-6 Conserves power 4-6 Selects dialing mode. 4-6 OFF 8. SLEEP MODE 9. TONE/ PULSE (Canada Only) 0. LOCAL LANGUAGE (Canada Only) 2. FAX 1.
Main Menu 2. FAX (continued) Submenu 2. SETUP SEND Menu Selections 1. CONTRAST Options AUTO S.LIGHT Descriptions Page Changes lightness or darkness of a fax you are sending. 6-6 S.DARK 2. FAX RESOLUTION STANDARD FINE S.FINE PHOTO Sets the time of day that delayed faxes will be sent. 3. DELAYED TIMER 00:00 4. DELAYED FAX — 5. BATCH TX ON OFF 6. REAL TIME TX NEXT FAX ONLY ON OFF 7. POLLED TX ON OFF 8. COVERPG SETUP NEXT FAX ONLY ON OFF PRINT SAMPLE 9. COVERPAGE MSG 0.
Main Menu 2. FAX (continued) Submenu 3. SET AUTO DIAL Menu Selections Options Descriptions Page — Store One-Touch numbers so you can dial by pressing only one key (and Fax Start). 7-1 — Store Speed Dial numbers so you can dial by pressing only four keys (and Fax Start). 7-2 — Sets up a Group number for broadcasting. 7-3 Initial setup for Transmission Verification Report and Fax Activity Report. 10-1 1. ONE-TOUCH DIAL 2. SPEED-DIAL 3. SETUP GROUPS 4. SETUP REPORTS 1.
Main Menu Submenu 2. FAX (continued) 6. REMAINING JOBS Menu Selections Options — 0. MISCELLANEOUS Descriptions — 1. DISTINCTIVE ON OFF SET 2. CALLER ID DISPLAY # PRINT REPORT 3. DRUM LIFE — 3. COPY 1. COPY MODE — Check which jobs are in memory —OR—cancel a delayed fax or polling job. 5-7, 6-5, 6-6 Uses the telephone company Distinctive Ring subscriber service to register the ring pattern with the MFC. 8-3 View or print a list of the last 30 Caller IDs stored in memory.
4 Initial Setup 4 Getting Started Setting Paper Size You can use three sizes of paper for printing your faxes: letter, legal and A4. When you change the size of paper you have loaded in the MFC, you will need to change the setting for the paper size, so your MFC will know how to fit the incoming fax on the page. After you connect the optional Cassette #2, you can select the paper size for each cassette. (See Turning on Cassette #2) 1 Press Menu, 1, 1. 2 If you have the Cassette #2, press 1.
Setting Cassette Usage The default setting of AUTO allows your MFC to choose the optional Cassette #2 if paper is out in Cassette #1 or if incoming faxes will fit best on the paper in Cassette #2. Choose CASSETTE#1 ONLY, CASSETTE#2 ONLY or CASSETTE USAGE if you want to keep special paper in the other cassette and control when it is used. 1 Press Menu, 1, 1. 2 Press or to select CASSETTE 1.PAPER SIZE USAGE, and then press Set.
Setting Station ID You should store your name or (company name) and fax number to be printed on all fax pages you send. The telephone number you enter will be printed only on your cover pages and call back messages. (See Composing Electronic Cover Page, page 6-7.) 1 Press Menu, 1, 3. 3.STATION ID 2 Enter your fax number (up to 20 digits), and FAX: then press Set. (You must enter a fax number to proceed.) 3 Enter your telephone number (up to 20 digits), and then press Set.
Entering Text When you are setting certain menu selections, such as the Station ID, you may need to type text into the MFC. Most number keys have three or four letters printed above them. The keys for 0, #, and don’t have printed letters because they are used for special characters. By pressing the appropriate number key repeatedly, you can access the character you want.
Setting the Ring Volume 1 Press Menu, 1, 4, 1. 1.RING 2 Press or to select OFF, LOW, MED, or HIGH, and then press Set. 3 Press Stop/Exit. Setting the Beeper Volume You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the MFC beeps every time you press a key or make an error and when fax sending or receiving has finished. 1 Press Menu, 1, 4, 2. 2 Press or 2.BEEPER to select your option. 3 When the LCD shows the option you want, press Set.
Toner Save You can conserve toner using this feature. When you set Toner Save to ON print appears somewhat lighter. The default setting is OFF. 1 Press Menu, 1, 7. 7.TONER SAVE 2 Press or to select ON (or OFF) and then press Set. 3 Press Stop/Exit. Sleep Mode Setting the Sleep Mode reduces power consumption while the MFC is idle. You can choose how long the MFC is idle (from 00 to 99 minutes) before it drops into sleep mode.
5 Setup Receive 5 Receive Mode Settings Select Your Receive Mode There are three different receive modes for your MFC. You may choose the mode that best suits your needs by pressing Receive Mode repeatedly until the LCD shows the setting you want to use. LCD How it works When to use it MANUAL (manual receive) You control the phone line and must answer every call yourself. Use this mode when you are using a computer modem on the same line or if you receive very few fax messages.
To Select or Change Your Receive Mode 1 Press Receive Mode. The LCD shows your current selection. FAX ONLY FAX/TEL TAD:ANSWER MACH. MANUAL 2 Continue to press Receive Mode until your new selection appears. After two seconds, the LCD returns to the date and time display, along with your new Receive Mode setting. If you are changing the Receive Mode while in another operation, the LCD returns to that operation.
Setting F/T Ring Time (For FAX/TEL Mode Only) If you set the receive mode to FAX/TEL, you’ll need to determine how long the machine will send you its special double-ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the machine rings, for 20, 30, 40 or 70 seconds; no other phones on the same line ring the special double-ring. However, you can answer the call on any extension phone (in a separate wall jack) on the same line as the machine.
1 Press Menu, 2, 1, 3. 2 Use 3.EASY RECEIVE to select ON (or OFF), and or then press Set. 3 Press Stop/Exit. Printing a Reduced Incoming Document (Auto Reduction) Your MFC can reduce the size of an incoming fax to fit the size of the paper you loaded. Select ON to turn on this feature. After you connect Cassette #2, you can turn on Automatic Reduction for each cassette. (See Turning on Cassette #2 (Option), page 4-1). 1 Press Menu, 2, 1, 5.
Advanced Receiving Operations Operation from Extension Telephone If you answer a fax call on an extension phone (or on an external phone in the EXT. jack), you can make your MFC take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1, the MFC starts to receive a fax. (See Easy Receive, page 5-3.) If the machine answers a voice call and double-rings for you to take over, use the Telephone Answer Code # 5 1 to take the call at an extension phone.
Printing a Fax in Memory If you have Fax Storage ON for remote retrieval, you can still print a fax from memory when you are at your MFC. (See Setting Fax Storage, page 9-2.) 1 Press Menu, 2, 5, 4. 2 Press Fax Start. 3 After printing is finished, and then press 4.PRINT FAX Stop/Exit. Polling Polling is the process of retrieving faxes from another fax machine. You can use your MFC to “poll” other machines, or you can have someone poll your MFC.
Setting Up Sequential Polling Receive Your MFC can request documents from several fax units in a single operation. Afterward, a Sequential Polling Report will be printed. 1 Press Menu, 2, 1, 7. 2 Press or to select Polling ON (or OFF), and then press Set. 3 Specify the destination fax machines you wish to poll using One Touch, Speed Dial, Groups or the dial pad. You must press Set between each location. 7.POLLING RX POLLING RX:OFF? SELECT <- -> & SET ENTER FAX NO. PRESS FAX START 4 Press Fax Start.
6 Setup Send 6 Before You Begin You can send a fax from the ADF (Automatic Document Feeder) or from the scanner glass. Sending Faxes Using Multiple Settings When you send a fax you can choose any combination of the available settings: add a cover page and select a comment; set the contrast or resolution; send using overseas mode, or delayed fax timer, polling transmission or real time transmission.
■ Originals to be faxed must be from 5.8 to 8.5 inches wide and between 5 to 14 inches long. Originals are Face Up in the ADF 1 Insert originals face up, top edge first. 2 Adjust the paper guides to fit the Document Stopper width of your original. 3 Stagger the pages. Then place them in the ADF until you feel the first page lightly touch the feed roller. Document Stopper 4 Pull up the document stopper.
Faxing from the Scanner Glass You can use the scanner glass to fax one page at a time or pages of a book. Originals can be Letter or A4 size (8.5 inches to 11.7 inches). To use the scanner glass, the ADF must be empty. Document Cover Originals are Face Down on the Scanner Glass 1 Lift the document cover. 2 Using the document guidelines on the left, center the original face down on the scanner glass. 3 Close the document cover.
Manual Transmission Manual transmission lets you hear the dial tone, ringing and fax receiving tones while sending a fax. 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Press Hook for a dial tone. 3 Dial the number you want to call (you can enter the digits using the dial pad, or you can enter a One Touch or Speed Dial number). 4 When you hear the fax tone, press Fax Start—OR—If you are using the scanner glass, go to Step 5. 5 Press 1.
Real Time Transmission When you are sending a fax, the MFC will scan originals into memory before sending. Then, as soon as the phone line is free, the MFC will start dialing and sending the fax. If memory becomes full, the MFC will send the document in real time (even if REAL TIME TX is set to OFF). Sometimes you may want to send an important document immediately, without waiting for memory transmission. You can set REAL TIME TX to ON.
Canceling a Job in Memory You can cancel tasks you’ve scheduled, such as Delayed Fax, Polling Receive, Polling Transmit or faxes in memory waiting to be sent. If jobs are waiting, they will appear on the LCD; otherwise, the LCD will show NO JOB WAITING. 1 Press Menu, 2, 6. 2 If you have more than two jobs waiting, use 6.REMAINING JOBS or to select the job you want to cancel, and then press Set. —OR— If you have only one job waiting, go to Step 3.
Fax Resolution When you have an original in the ADF or on the scanner glass, you can use the Resolution key to temporarily change the setting. Press Resolution repeatedly until the LCD shows the setting you want. —OR— You can change the default setting for all faxes. 1 Press Menu, 2, 2, 2. 2 Press or to select the resolution 2.FAX RESOLUTION you want, and then press Set. 3 Press Stop/Exit. STANDARD - Suitable for most typed documents.
Most of the SETUP SEND menu selections are temporary settings that allow you to make adjustments for each fax you send. However, you can set up your cover page and cover page comments in advance. The Cover Page Setup and Cover Page Message menu selections change the default settings. Composing Your Own Comments You can set up two custom comments. 1 Press Menu, 2, 2, 9. 2 Press or to choose position 5 or 9.COVERPAGE MSG 6 for your customized comment, and then press Set.
Always Send Cover Page Make sure the Station ID is set up. This feature does not work without the Station ID. (See Setting Station ID, page 4-3.) You can set the MFC to send a cover page whenever you send a fax. The number of fax pages is not included when you use this setting. 1 Press Menu, 2, 2, 8. 2 Press or to select 8.COVERPG SETUP COVERPAGE: ON, and then press Set. 3 If you selected ON, press to select one of the standard or custom or comments, and then press Set.
Advanced Sending Operations Overseas Mode After you send a fax using this feature, the feature turns itself off. 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Press Menu, 2, 2, 0. 0.OVERSEAS MODE 3 Press or to select ON (or OFF), and then press Set. 4 Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings. 5 Enter the fax number you’re calling. 6 Press Fax Start.
6 Press Fax Start. The MFC starts scanning the original into memory. It will wait until the time you have entered to send the fax. The number of pages you can scan into memory varies with the data they contain. Delayed Batch Transmission Before sending the delayed faxes, your Brother MFC will economize by sorting all the messages in memory by destination and scheduled time. All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission. 1 Press Menu, 2, 2, 5.
7 Auto Dial Numbers and Dialing Options 7 Storing Numbers for Easy Dialing You can set up your MFC to do three types of easy dialing: One Touch, Speed Dial, and Groups for Broadcasting of faxes. You can store names with these numbers for easy identification. If you must wait for another dial tone at any point in the dialing sequence, store a pause at that point in the number by pressing Redial/Pause. Each key press adds a 3.5 second delay.
Storing Speed Dial Numbers You can store Speed Dial numbers, so you can dial by pressing only four keys (Search/Speed Dial, #, the two digit location, and Fax Start). The MFC has 100 Speed Dial locations. (See Speed Dialing, page 7-4.) 1 Press Menu, 2, 3, 2. 2.SPEED DIAL 2 Use the dial pad to enter a two-digit location (00–99), and then press Set. 3 Enter the number (up to 20 digits), and then press Set.
1 Press Menu, 2, 3, 3. 2 Select a One Touch key where you wish to store the Group number. For example, press One Touch key 02 for Group 1. 3 Use the dial pad to enter the Group number, and then press Set. For example, press 1 for Group 1. 3.SETUP GROUPS PRESS SPEED DIAL OR ONE-TOUCH KEY SETUP GROUP:GO ENTER & SET KEY 4 To include One Touch or Speed Dial numbers in the Group, enter them as if you were dialing. For example, for One Touch key 05, and then press One Touch key 05.
4 When the LCD shows the name you want to call, press Fax Start to begin dialing. If you use the scanner glass, press Fax Start again. Speed Dialing 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Press Search/Speed Dial, #, and then press the two-digit Speed Dial number. 3 Press Fax Start. One Touch Dialing 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Press the One Touch key of the location you want to call. 3 Press Fax Start.
Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Broadcast key, you can include Groups, One Touch locations, Speed Dial locations, plus up to 50 manually dialed numbers. However, available memory will vary with the types of jobs in memory and the number of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to set up transmissions using dual access and the timer.
Pause Press Redial/Pause to insert a 3.5 second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause. Fax Redial If you’re sending a fax manually and the line is busy, press Redial/Pause to try again. Anytime you want to make a second call to the last number dialed, press Redial/Pause to save time.
8 Telephone Services 8 Custom Feature Your MFC supports the Distinctive Ring and Caller ID telephone services offered by some telephone companies. If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, or on alarm system custom feature on your telephone line, it may create a problem in the operation of your MFC. If you have Voice Mail on you phone line, please read the following carefully.
Do You Have Voice Mail? If you have Voice Mail on the phone line you on which will install your new MFC on, there is a strong possibility that Voice Mail and the MFC will conflict with each other while receiving incoming calls. However, this Distinctive Ring feature allows the use of more than one number on your line, so both Voice Mail and the MFC can coexist peacefully. If each one has a separate phone number, neither will interfere with the other’s work.
Very Important If you have Voice Mail, or a TAD (Telephone Answering Device) and want to keep one of your phone numbers dedicated only to fax calls, you must leave the MFC in MANUAL mode at all times while using the Distinctive Ring Feature. Here’s why: Manual mode will never pick up a call by itself, since it is «Neutral». When the MFC is in this «neutral» mode, the Distinctive Ring Feature can be activated. The Distinctive Ring Feature is actually an answering mode.
Caller ID service varies with different carriers. Call your local telephone company to determine the kind of service available in your area. Viewing Caller ID List Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your MFC. 1 Press Menu, 2, 0, 2. 2 Press or to select DISPLAY # and 2.CALLER ID then press Set.
9 Remote Fax Options 9 Fax Forwarding/Paging You cannot use Paging and Fax Forwarding at the same time. To use Paging or Fax Forwarding you must set Fax Storage to ON. Programming a Fax Forwarding Number When Fax Forwarding is set to ON, your MFC stores the received fax in memory. Then it dials the fax number you’ve programmed and forwards the fax message. 1 Press Menu, 2, 5, 1. 1.FAX FWD/PAGING 2 Press or until the LCD shows FAX FORWARD, and then press Set.
4 If your pager requires a PIN, enter the PIN, and then press #, press Redial/Pause, enter your fax number followed by # #, and then press Set. For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #. —OR— If you do not need a PIN, press Redial/Pause, enter your fax number followed by # #, and then press Set. For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #. 5 Press Stop/Exit. You cannot change a Paging number or PIN remotely. Press Redial/Pause for each 3.5 second delay, as needed.
Changing Remote Retrieval Access Code Enter your Remote Retrieval Access Code when the MFC picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , however, you can change your access code. (See Operation from Extension Telephone, page 5-5.) 1 Press Menu, 2, 5, 3. 2 Enter a three-digit number from 000 to 3.REMOTE ACCESS 999, and then press Set. The “ ” cannot be changed. Do not use the same digits that appear in your Fax Receive Code or Telephone Answer Code.
Remote Commands Follow the commands below to access features remotely. When you call the MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote command. Remote Commands 95 Operation Details Changing Fax Forwarding/ Paging setting 1 OFF 2 Fax Forwarding 3 Paging 4 FAX FWD No. 6 Fax Storage ON If you hear one long beep, the change is accepted. If you hear three short beeps, you cannot change it because the conditions have not been met.
Retrieving Fax Messages 1 Dial your fax number. 2 When your MFC answers, immediately enter your Remote Retrieval Access Code (1 5 9 ). 3 As soon as you hear two short beeps, use the dial pad to press 9 6 2. 4 Using the dial pad, enter the number (up to 20 digits) of the remote fax machine where you want your fax messages forwarded, followed by # #. You cannot use pause, press #. and # as dial numbers. However, if you want to store a 5 After you hear your MFC beep, hang up and wait.
10 Printing Reports 10 MFC Settings and Activity Two reports require initial setup in the Menu: Transmission Verification Report and Fax Activity Report Interval. For initial setup: Press Menu, 2, 4, 1 . 1.TRANSMISSION —OR— Press Menu, 2, 4, 2. 2.ACT.INTERVAL Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax. This report lists the job number, time and date of transmission and whether the transmission was successful (OK).
3 Enter the time to begin printing, in 24-hour format, and then press Set. (For example: enter 19:45 for 7:45 PM.) 4 Press Stop/Exit. Using the Reports Key 1 Press Reports. 2 Press or to select the report you want, and then press Set. —OR— Enter the number of the report you want to print. For example, press 1 to print the Help List. Five reports are available: 1.HELP LIST Prints the Help List so you can see at a glance how to quickly program every menu selection. 2.
11 Making Copies 11 Basic Copy Operations You can use your MFC as a copier, making up to 99 copies at a time. The MFC can stack the copies or collate (sort) them. Copy Keys The scannable area of your MFC begins at approximately one-sixth inch (4mm) from the edge of the paper. 1/6" (4mm) Not Scannable area 1/6" (4mm) Incoming faxes cannot be received on paper or into memory while the MFC is copying. Making a Single Copy (Using the ADF) 1 Place the original face up in the ADF. 2 Press Copy.
Single or Multiple Copies (Using the Scanner Glass) If you want to sort multiple copies, use the ADF. (See Sorting Multiple Copies (Using the ADF), page 11-5.) 1 Lift the Document Cover. White Film Document Cover Scanner Glass 2 Using the document guide on the left, center the original face down on the scanner glass and close the Document cover. 3 Using the dial pad, enter the number of copies you want (up to 99). 4 Press Copy .
Temporary Copy Settings You can improve your copies by using the Copy keys: Enlarge/ Copy Keys Reduce, Contrast, Options and Clear Settings. These settings are temporary, and the MFC returns to its default settings 45 seconds after it finishes copying. If you want to use these temporary settings again, place the next original in the ADF or on the scanner glass before the 45 seconds expire. Copying Using Multiple Settings You can try different combinations of settings for the best results.
1 Place the original face up in the ADF, or face down on the scanner glass. 2 Use the dial pad to enter the number of copies you want (up to 99). 3 Press Enlarge/Reduce. (Enlargement or reduction ratios appear.) 4 Press or to select 25%, 50%, 78%, 94%, AUTO, 100%, 104%, 150%, 200% 400%, or ZOOM, and then press Set. (Enlargement or reduction ratios appear.) —OR— For more choices select ZOOM, and the press Set. Use the dial pad to enter any percentage between 25% and 400%.
Using the Options Key Use the Options key to temporarily change the copy mode (resolution), contrast and special copy options. See the explanations below the table. Press Options Menu Selections Options Factory Setting OPT:# OF COPIES NO.
Special Copy Options (Using the ADF) You can save paper by copying either two or four pages onto one page. 1 Place the originals, face up in the ADF. 2 Use the dial pad to enter the number of copies you want (up to 99). 3 Press Options and or to select OPT:SPECIAL, and then press Set. 4 Press or 5 Press Copy. to select 2 IN 1, 4 IN 1 or OFF, and then press Set.
Poster You can create a poster size copy of a photograph. Special Copy Options (2 in 1, 4 in 1 or Poster) are not available with Enlarge/Reduce. Poster is not available for multiple copies. Poster copies require using the scanner glass.
Paper Type You can use the following types of paper for copying. For the best print quality, select the type of media that you are using. THIN (16lb - 18.4lb) - For thin paper or transparency PLAIN (18.7lb - 25.3lb) - For ordinary plain paper THICK (25.6lb - 32lb) - For heavy weight paper or rough paper THICKER (32.3lb - 43lb) - For heavier weight paper, rough paper or bond paper. TRANSPARENCY - For transparency (OHP) 1 Press Options and or to select OPT:PAPER TYPE, and then press Set.
Copy Mode (Type of Original) You can select the Copy Mode for your type of original. The default setting is AUTO, which is used for originals that contain both text and photographs. TEXT is used for originals containing only text. PHOTO is used for copying photographs. 1 Press Menu, 3, 1. 1.COPY MODE 2 Press or to choose the type of original (AUTO, TEXT or PHOTO), and then press Set. 3 Press Stop/Exit. Copy Contrast You can adjust copy contrast to make copies darker or lighter. 1 Press Menu, 3, 2.
12 For DOS Users 12 How to Use the Brother MFC with Your DOS Application Software Before working with your application software that runs on DOS, check that the Brother MFC’s name appears in the printer selection of your application software. If the MFC is not listed, you must install the printer driver that corresponds to HP LaserJet’s emulations. The following table shows combinations of printer drivers and emulation mode.
Installing the Remote Printer Console Before you install the program, make sure you have the following hardware and software to install the program: DOS Version 3.3 or later Monitor EGA/VGA or compatible Option Mouse; the mouse driver must be installed. (You can also operate the program with the keyboard.) Follow these steps to install the remote printer console program: 1 Make sure your Brother MFC is connected to your computer and is set to Online. 2 Start your computer and go to the DOS prompt.
Using the Remote Printer Console Main Program Type C:\RPCX>RPCX, and then press the Enter key to start the Remote Printer Console main program. The Main Screen will appear on your computer screen as shown below.
Remote Printer Console Current Printer Status Information Item Default What This Item Does Media Type Regular Selects the media type “Regular,” “Thin Paper,” “Thick Paper,” “Thicker Paper,” “Bond Paper” or “Transparency.” Paper Feed Dual Upper Paper Cassette Lower Paper Cassette Selects the paper feed mode, either “Paper Cassette” or “Manual.” Emulation*1 Laser Jet Selects “Laser Jet.
Page Setup Section Item Default What This Item Does Left Margin *2 Sets the Left Margin value (0-145) columns. Right Margin *2 Sets the Right Margin value (10-155) columns. Top Margin 0.5" Sets the Top Margin 0", 0.33", 0.5", 1", 1.5” or 2". Bottom Margin 0.5" Sets the Bottom Margin 0", 0.33", 0.5", 1", 1.5" or 2". Line / Page *2 Sets the lines/pages (5-128). Xoffset 0 Sets the Xoffset (vertical) value from 0 to 500 dots.
Other Configuration Item Default What This Item Does Auto LF Off Selects Auto LF “On or Off” Auto CR Off Selects Auto CR “On or Off” Auto Wrap Off Selects Auto Wrap “On or Off” Auto Skip On Selects Auto Skip “On or Off” Console Configuration Category File Function Environment Sets the Buzzer on/off, Color for Remote Print Console For more information on RPC, see the Help Information in the program.
13 Using the Brother MFC as a Printer 13 Special Printing Features Windows® Printing The dedicated printer driver and TrueType™ compatible fonts for Microsoft® Windows® 95/98/98SE and NT4.0/2000 Professional are available on the CDROM supplied with your MFC. You can install them easily into your Windows® system using our installer program.
Printing From Your PC Multi-purpose Paper Cassette The MFC’s multi-purpose paper cassette can be adjusted to feed many sizes of paper: letter, legal, A4, B5 and A5 plain paper. When the MFC receives print data from your computer, it loads paper from the paper cassette. Insert the sheet of paper with the side you wish to print on face down in the paper cassette. ■ Select the print command from your PC. Your PC sends a print command and data to the MFC. The MFC displays the date and time and RECEIVING DATA.
Caution When you use manual duplexing, it is possible that a paper jam may occur or the print quality might not be satisfactory. (See Paper is Jammed in the Paper Cassette, page 21-4.) Front Output Bin The MFC ejects paper with printed surfaces face down into the output bin in the front of the MFC. Unfold the output bin extension to support the printed pages. To prevent the possibility of transparencies smudging as they stack in the output bin, remove each transparency after it exits.
Loading One Sheet of Paper You do not have to choose Manual Feed in the Setup dialog box of your printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face up in the manual feed slot. 1 Align the paper at the center of the manual feed slot and insert it all the way. 2 Adjust the paper guides to the width of the paper.
Printing on Thicker Paper and Card Stock When the rear cover is lifted up, the MFC has a straight paper path from the manual feed slot to the rear of the printer. Use this paper feed and output method when you want to print on envelope, thicker paper or card stock. 1 Select manual feed mode in the printer driver. 2 Send the print data as usual. 3 Lift up the rear cover at the rear of the MFC. 4 Adjust the manual feed paper guides to the width of the paper you are using.
Simultaneous Printing/Faxing Your MFC can print data from your computer while sending or receiving a fax, or while scanning information into the computer. However, when the MFC is copying or receiving a fax on paper, it pauses the PC printing operation, and resumes when copying or fax receiving is complete. Fax sending and receiving continues during PC printing/copying. (See Acceptable Paper, page 2-5.
Printer Operation Key Reset Key You can clear data from the memory. Printing the Internal Font List You can print a list of the MFC’s internal (or resident) fonts to see how each font looks before you select it. 1 Press Menu, 4, 1, 1. 2 Press Fax Start. The MFC prints the list. 3 Press Stop/Exit. 1.INTERNAL FONT Printing the Print Configuration List You can print a list of current printer settings. 2.CONFIGURATION 1 Press Menu, 4, 1, 2. 2 Press Fax Start. The MFC prints the settings.
14 Printer Driver Settings 14 (For Windows® Only) Using the Brother MFC-9800 Printer Driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The printer drivers are on the supplied CD-ROM. The latest printer driver can also be downloaded from the Brother Solutions Center at http://solutions.brother.
Basic Tab *1 *2 *3 *1 Select the Paper size, Multiple Page and Orientation. *2 Select number of Copies and Media Type. *3 Select Paper Source, First Page and Other Pages.
Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing on page on multiple sheets of paper. Ex. 4 in 1 Ex. 1 in 2 × 2 pages Border Line When printing multiple pages on one sheet with the Multiple Page feature you can select to have a solid border, dash border or no border around each page on the sheet.
Collate The collate selection is active if more than one copy is selected. With the collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the collate check box is not selected then each page will be printed for all the copies selected before the next page in the document is printed. Collate box checked Collate box not checked Media Type You can use the following types of media in your printer.
Advanced Tab *2 *3 *4 *5 *1 Change the tab settings by selecting one of the following icons: *1 *2 *3 *4 *5 Print Quality Duplex Printing Watermark Page Setting Device Option Print Quality (*1) Resolution You can change the resolution as follows: • 300 dpi • 600 dpi Toner Save You can save running costs by turning on the Toner Save Mode, which reduces the print density.
Print Setting (For Windows® 95/98/98SE/Me Users Only) Print Setting is used for optimizing your print quality for the type of document being printed (Photos, Graphics or Scanned Images). When you choose Auto (Recommended), the printer automatically prints with the most suitable print settings. With the Print Setting set to Manual, you can change the Brightness, Contrast and Graphics Quality options manually.
Watermark (*3) You can place a logo or text into your document as a Watermark by using a bitmap file as your source file or select one of the preset Watermarks. Print Watermark The Print Watermark feature offers printing choices of: On all pages On first page only From second page Custom In background With the In background feature checked the Watermark will print behind your document on the page. If this feature is not checked then the Watermark will print on top of your document.
You can change the size and the position of the Watermark on the page by selecting the Watermark and clicking the Edit button. If you want to add a new Watermark, click the New button and select Text or Bitmap from the Watermark Style. Watermark Text Enter your Watermark text into the Text Box and select the Font, Size, Darkness and Style. Watermark Bitmap Enter the file name and location of your bitmap image in the File box or Browse for the file location. You can also set the scaling size of the image.
Page Setting (*4) You can change the print size of your document with the Scaling feature. 1 Check Off if you want to print the document as it appears on your screen. 2 Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper. 3 Check the Free box if you want to reduce or enlarge the output. You can also use the Mirror or Reverse Print feature for your page setting.
Device Options (*5) Set one of the following Printer Functions: ■ Quick Print Setup ■ Administrator (For Windows® 95/98/98SE/Me Users Only) ■ Print Date & Time 14 - 10 PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view setting, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options section. Administrator (For Windows® 95/98/98SE/Me Users Only) The administrator selection permits the Copy, Scaling and Watermark features to be locked and password protected. Note Record your password and keep it in a safe place for future reference.
Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time from your computers system clock on your document. Click the Setting button to change the Date and Time Format, Position and Font. To include a background with the Date and Time select Opaque. When Opaque is selected you can set the Darkness of the Date and Time background by changing the percentage. Note The Date and Time indicated in the selection box represents the format the will be printed.
Accessories Tab The Accessories Tab includes the settings for configuring the printer driver for the size of paper loaded in each paper source. This tab also installs any additional options into the driver settings. Paper Source Setting To configure the paper size for each paper source, highlight the source from the Paper Source Setting list. Select the Paper Size from the pull-down box and click Update. (The Paper Source Setting is used when selecting Auto Select in the Basic Tab.
Support The Support Tab provides driver version information and setting information. In addition there are links to the Brother Solution Center and Driver Update Web sites. Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQ’s , User Guides, Driver updates and Tips for using your machine. Web Update Web Update checks the brother web site for updated drivers and automatically downloads and updates the driver on your computer.
Features in the Printer Driver (For Windows® 2000) The Windows® 2000 printer driver utilizes Microsoft’s uni-driver architecture. The following section describes the driver features and selections available for Windows® 2000. General Tab Printing Preferences In the General tab, click the Printing Preferences... button to access the Layout tab.
Layout Tab *1 *2 *1 Orientation Select the Orientation, which is how your document will be positioned on the paper (Portrait or Landscape).
*2 Pages Per Sheet You can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. The image of each page will be reduced as needed to fit on the paper. 2 in 1 4 in 1 Paper/Quality Tab *1 *2 *1 Paper Source Possible paper sources are: Automatically Select, Auto, Upper Paper Tray, Lower Paper Tray (optional cassette #2) and Manual Feed Slot. When “Automatically Select” is chosen the MFC automatically will choose the cassette with the appropriate size of paper.
*2 Media For the best print quality, select the type of media you are using: Regular Thick Paper Thicker Paper Transparency When using ordinary plain paper, select Regular. When using heavier weight paper, envelopes, or rough paper, select Thick Paper or Thicker Paper. For OHP transparencies, select Transparency. Advanced Options Click the Advanced... button in the Paper/Quality tab to access the screen below: *1 *2 *3 *1 Paper /Output Paper Size – Select the paper size of the document you are printing.
*2 Graphic Print Quality – You can change the resolution as follows: 600 × 600 dots per inch 300 × 300 dots per inch *3 Document Options Advanced Printing Features – You can Enable or Disable Advanced Printing Features from this selection. If you disable it, Page Order, Pages Per Sheet, Copy and Collate will be disabled. Halftoning – This selection is for changing the dither pattern to achieve the best print results when printing graphics.
Device Settings Tab Form To Tray Assignment – This selection assigns the paper size to each paper source. For auto paper selection (Automatically Select) to work properly, the paper size set for each source must match the actual size of paper loaded. The available options are: A4 A5 B5 (JIS) Executive Legal Letter Installable Options Printer Memory – If you installed optional memory into your MFC, you must select the correct size of total memory in the MFC for the driver to access the additional memory.
15 Using the Windows®-Based Brother MFL-Pro Control Center 15 Brother Control Center The Brother Control Center is a software utility that pops up on the PC screen whenever paper is placed in the automatic document feeder (ADF). This allows you to quite easily, with very few mouse clicks, access the most frequently used scanning applications. Using the Control Center eliminates the need to manually launch the specific applications.
How to Turn Off AutoLoad 1 Left-click the Control Center icon, and then click Show. 2 When the Control Center icon appears, left-click the Smart Click Control Center button. A dialogue box with a check box labeled “AutoLoad Pop-up” will appear: 3 Uncheck the AutoLoad Pop-Up option. Using the Scan Keys You can use the Scan keys on the control panel to scan originals into your word processing, graphics or E-mail applications.
Scan Image You can scan a picture into your graphics application for viewing and editing. 1 Place your original face up in the ADF, or face down on the scanner glass. 2 Press Scan Image. The MFC will scan the original and send a color image to your graphics application. Scan/OCR If your original is text, you can have it automatically converted by ScanSoft™ TextBridge® to an editable text file and then displayed in your word processing application for further editing.
Brother Control Center Features Auto Configuration During the installation process the Control Center checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Center automatically will create a link and a scanning application button for Outlook.
Copy Operations Copy—allows you to use the PC and any Windows® printer driver for enhanced copy functions. You can scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer driver—OR—you can direct the copy output to any standard Windows® printer driver installed on the PC. PC Fax Operation Send a Fax—allows you to scan a picture or text original and automatically send the image as a fax from the PC using the Brother MFL Pro fax software.
Setting Up the Scanner Configurations The Pop-Up application stores eight different scanning modes. Each time you scan an original, you will choose the most appropriate scanning mode from the following: Faxing, Filing and Copying Text for OCR Photos Photos (High Quality) Photos (Quick Scan) Custom Draft Copy Fine Copy Each mode has its own set of stored settings. You can keep the factory default settings or change them at any time: Resolution—Select the scanning resolution you most frequently use.
Scan to File Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button.
Destination Folder PaperPort Folder—Select this checkbox to scan the original into your PaperPort folder. Other Folder—Select this checkbox, to scan the original as another file type and/or into another directory/folder. File—If you selected Other Folder, from the pull-down list select the type of file: PaperPort Files (*.MAX) Self Viewing Files (*.EXE) PaperPort 5.0 Files (*.MAX) PaperPort 4.0 Files (*.MAX) PaperPort 3.0 Files (*.MAX) Windows Bitmap (*.BMP) PC Paintbrush (*.PCX) Multi-page PCX (*.
Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. E-mail Application E-mail Package—From the pull-down list, select your E-mail application. E-mail Settings—Click the EMail Settings… button to set up links.
Conversion Options Format Combine all files into one file when possible—Click this checkbox to combine all files of the same type into one file. (For Brother Color Models Only) Convert non-image files to color—Click this checkbox to convert all files that have been processed through OCR to color. Show QuickSend Menu Click this checkbox if you want the Select QuickSend Recipient window to be displayed when you choose Scan to E-mail.
Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button.
Word Processor Word Processor—From the pull-down list, select the word processor you want to use. Click the Link Settings… button to display a screen to set up a link to the version of OCR and document format that you want to use: OCR Package—From the pull-down list, select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother software. Click the OCR Settings… button to choose how the OCR application will read the pages you scan into your word processor application.
User-Defined Button Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. Target Application Application—From the pull-down list, select the application you want to add to this Pop-Up screen.
Copy Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings... button. Copy Settings Brother MFC-9800 Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options... button.
Send a Fax Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. Fax Settings Brother MFL Pro Fax FAX Resolution—Fine (200 × 200). To change the fax options, click the FAX Options… button.
16 Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge® (For Windows® Only) 16 Using ScanSoft™ PaperPort® and TextBridge® ScanSoft™ Paper Port® for Brother is a document management application. You will use PaperPort® to view incoming faxes and scanned documents. PaperPort® has a sophisticated, yet easy-to-use, filing system that will help you organize your documents. It allows you to combine or “stack” documents of different formats for printing, faxing or filing.
Viewing Items in ScanSoft™ PaperPort® for Brother PaperPort® provides several ways to view items: Desktop View displays a thumbnail, a small graphic that represents each item in a Desktop or folder. Items in the selected folder appear on the PaperPort® Desktop. You can see PaperPort® items (MAX files) and non-PaperPort® items (files created using other applications).
Links to Many Other Applications PaperPort® automatically recognizes many other applications on your computer and creates a “working link” to them. The Link Bar at the bottom of Desktop view shows icons of those linked applications. To use a link, drag an item onto one of the icons to start the application represented by the icon. A typical use of the Link Bar is to select an item and then fax it. This sample Link Bar shows several applications with links to PaperPort®.
Exporting Items in Other Formats You can export or save PaperPort® items in several popular file formats. For Windows® 95/98/98SE, and Windows NT® Workstation Version 4.0, Windows® 2000 Professional and Windows® ME, you can export formats BMP, PCX, DCX, JPG, TIF, PDF, PNG, FPX, HFX, or self-viewing. For Windows® 3.1x, you can export file formats BMP, PCX, DCX, JPG, TIF, PDF, HFX and GIF. For example, you could create a file for an Internet Web site and export it as a JPEG file.
Scanning an Image into Your PC 1 Insert document(s) face up in the ADF, or face down on the scanner glass. 2 Adjust the following settings, if needed, in the Scanner Setup window: • Resolution • Scan Type (Black & White, Gray [Error Diffusion], True Gray, 256 color, 24 bit color, 24 bit color (Fast)) • Brightness • Contrast • Size 3 Select the Start button from the Scanner window. When scanning is completed, close the scanner window.
If the scanned image is too light, set a lower brightness value and scan the document again. If the image is too dark, set a higher brightness value and scan the document again. Contrast The contrast setting is adjustable only when you have selected one of the gray scale settings, but it is not available when Black & White is selected as the gray Scale.
PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version of the image will appear in the Scanning Area. This is only a preview of the image so you can see how it will look. The PreScan button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, select the Start button to scan the image. 1 Insert document face up in the ADF, or face down on the scanner glass.
17 Setting Up and Using PC-FAX 17 (For Windows® Only) Introduction This chapter outlines the basics of the Brother software, so you can get started using the Multi-Function Link® Pro software. Detailed installation and setup instructions are in the On-Line Documentation section of the Brother CD-ROM that is included with your MFC. Check the online README.
MFC Remote Setup The MFC Remote Setup application allows you to quickly set up your machine by taking advantage of the ease and speed of programming on your PC. When you access this application, the settings on your machine will be downloaded automatically to your PC and displayed on your computer screen. If you change the settings, you can upload them directly to the machine. OK This starts the process of uploading the data to the machine and exiting the remote setup program.
PC FAX Sending (For Windows® Only) The Brother PC FAX feature allows you to use your PC to send a file. You can create a file in any application on your PC, and then send it as a PC FAX. You can even attach a cover page note. All you have to do is set up the receiving parties as Members or Groups in your PC FAX Address Book. Then you can use the Address Book Search feature to quickly find them to address your fax.
Setting Up Sending To access the Sending tab from the Brother PC-FAX Setup dialog box by clicking the Sending tab. Outside Line Access Enter the number needed to access an outside line. This is sometimes required by the local PBX telephone system. Include Header To add header information to the top of the fax pages being sent, check the Header box. Address Book File You can select different database files for use with the Address Book.
User interface To select User Interface for the sending dialog box. You have a choice of the Simple Style or the Facsimile Style.
Setting Up Speed Dial Access the Speed Dial tab from the Brother PC-Fax Setup dialog box by clicking the Speed Dial tab. (To use the feature you must select the Facsimile Style user interface.) You can register any address or group on one of the ten Speed Dial buttons. To register an address on a Speed Dial location: 1 Click the Speed Dial location you want to program. 2 Click the address or group you wish to assign to the Speed Dial location. 3 Click the Add >> button to program the Speed Dial location.
The Address Book From the Start menu, select Programs, Brother, Brother MFL Pro Suite, and then click Address Book.
Setting Up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information for members and groups. 1 In the Address Book dialog box, click the icon to add a member. The Brother Address Book Member Setup dialog box will appear: If you use the optional NC-8100h network board, see Chapter 14 in NC-8100h User’s Guide. 2 In the Brother Address Book Member Setup dialog box, type the member’s information. Name and Fax are required fields.
Setting Up a Group for Broadcasting If you repeatedly send the same PC-FAX to multiple recipients, you can combine members into a Group. 1 In the Brother Address Book dialog box, click the icon to create a group. The Brother Address Book Group Setup dialog box appears: 2 Type the name of the new group in the Group Name field. 3 In the Available Names box, select each member to be included in the Group, and then click Add >>. Members you add to the group will be listed in the Group Members box.
Deleting a Member or Group To delete a Member or Group: 1 Select the Member of Group you want to delete. 2 Click the delete icon. 3 Click OK when the Delete OK? Dialog appears. Exporting the Address Book You can export the address book to an ASCII text file (*.csv). To export the current telephone book: Note If you are creating a Vcard, you must first select the member. 1 From the Address Book select File, point to Export, and then click Text —OR—Click Vcard and go to Step 5.
5 Type the name of the file, and then select Save. Importing to the Address Book You can import ASCII text files (*.csv) or Vcards into your Address Book. To import an ASCII text file: 1 From the Address Book select File, point to Import, and then click Text —OR—Click Vcard and go to Step 5. 2 Select the data fields you wish to Import from the Available Items column, and then click Add >>. Note Select the fields from the Available Items list in the same order they are listed in the Import text file.
5 Type the name of the file, and then select Open. Setting Up Cover Page Access the Brother PC-FAX Cover Page Setting from the FAX Sending dialog box by clicking .
To You can enter information in each box. Note If you are sending a fax to multiple recipients, the recipient information will not be printed on the Cover Page. From You can enter information in each box. Comment Type the comment you want to add to the cover page. Select Cover Page Form Select the cover page form you want. Import BMP file You can insert a bitmap file, such as your company logo, in the cover page. Select the BMP file by using the browse button, and then select the alignment style.
Sending a File as a PC-FAX Using the Simple Style 1 Create a file in Word, Excel, Paint, Draw, or any other application on your PC. 2 From the File menu, select Print. The Print dialog box will appear: 3 Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: 4 In the To: field, type the fax number of the receiving party. You can also use the Address Book to select destination fax numbers.
Sending a File as a PC-FAX Using the Facsimile Style 1 Create a file in Word, Excel, Paint, Draw, or any other application on your PC. 2 From the File menu, select Print. The Print dialog box will appear: 3 Select Brother PC-FAX as your printer, and then click OK.
4 Enter the fax number using any of the following methods: a. Enter the number using the dial pad. b. Click any of the 10 Speed Dial buttons. c. Click the Address Book button, and then select a Member or Group from the Address Book. Note If you make a mistake you can use the click the Clear button to clear all the entries. 5 To include a cover page, check the Cover Page option. You can also click the Cover Page button to create or edit an existing cover page. 6 Click Start to send the fax.
Setting Up Your PC 1 Right-click the PC-FAX icon on your PC Task Bar, and then click PC-Fax RX Setup. 2 The PC-Fax RX Setup dialog box will appear: 3 In Ring Delay, select the number of rings before your PC answers incoming calls. 4 In Save file to, use the Browse button if you want to change the path where PCFAX files will be saved. 5 Make sure File Format is checked for .max (Default Required to use with PaperPort).
18 Using Automatic E-Mail Printing 18 For Windows® 95, 98, 98SE, Me Only Main Features ■ You can use Automatic E-Mail Printing with other E-mail software: Brother Automatic E-Mail Printing has some extra functions that other E-mail software, such as Netscape Navigator™ or MS Internet Mail, do not support.
19 Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook 19 Set up Your USB Equipped Apple® Macintosh® G3,G4, iMac™ or iBook with Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1 Note Before you can connect the MFC to your Machintosh®, you must purchase a USB cable that is no longer than 6 feet (1.8 meters). To work with your MFC your USB Equipped Apple® Macintosh® must be set up with Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1 (The Brother Scanner Driver works only with Mac OS 8.6/9.0/9.0.4/9.
To print the document: 3 From your Macintosh scanning application software such as Simple Text, click File menu and select Page Setup. You can change the settings for Paper Size, Orientation and Scaling, and then click OK. 4 From your Macintosh scanning application software such as Simple Text, click File menu and select Print. Click Print to start printing. Note If you want to change Copies, Pages, Resolution, Paper Source and Media Type, select your settings before clicking Print.
Sending a Fax from Your Macintosh® Application You can send a fax directly from your Macintosh® application using the following steps: 1 Create a document in a Macintosh application. 2 To begin the fax transmission, select Print from the File menu. The Printer dialog box appears: When Printer is selected, the top button shows Print and the Address button is grayed. 3 From the Output pop-up menu, select Facsimile.
4 Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers; the right box will show the Destination Fax Numbers as you select them. 5 To address the fax, type a fax number in the Input Fax Number box. —OR— Select a name/number from the Stored Fax Numbers box, and then click . Your recipient will appear in the Destination Fax Numbers box.
Setting Up Your Address Book You can add new members and groups to your Address Book, even while you are addressing a fax. Adding a New Member 1 To add a new member to the Address Book, in the Facsimile dialog box click Address. The Address Book dialog box appears: 2 Click New. The following dialog box appears: 3 Type the name and fax number. 4 If you want to, you can store a comment in the Memo field if you wish (up to 15 characters). 5 Click OK to return to the Address Book dialog box.
Adding a New Group You can set up a group of multiple recipients. 1 Click Group. The Group Setting dialog box appears. 2 In the Group Name field, type a name for your Group. 3 From the Stored Fax Numbers box select the recipients for your Group, and then click . Your selection will appear in the box under the Group Name field. 4 Click OK. The Address Book dialog box reappears: 5 Click OK. The Print/Facsimile dialog box reappears: 6 If you are ready to send your fax, click Send Fax.
Using Brother TWAIN Scanner Driver with Your Apple® Macintosh® The Brother MFC software includes a TWAIN Scanner driver for Macintosh®. This Macintosh® TWAIN Scanner driver can be used with application that supports the TWAIN specification. You can use PaperPort® for scanning.
Accessing the Scanner Run your PaperPort® software. You will see the PaperPort® icon in the upper right corner of your screen. The first time you use the Brother TWAIN driver, set it as the default by choosing the Select Source, and then click the PaperPort® icon. Afterward, for each original you scan, choose Acquire Image by clicking the PaperPort® icon. The Scanner setup dialog box will appear. Scanning a Document into Your Macintosh G3, G4 or iMac 1 Place the original in the ADF.
Settings in the Scanner Window Image Resolution Choose the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. (Each model has different resolutions. See Specification.) Scanning Area Set the Size to one of the following: • Letter (8.5 × 11 inches) • A4 (210 × 297 mm) • Legal (8.5 × 14 inches) • A5 (148 × 210 mm) • B5 (182 × 257 mm) • Executive (7.25 × 10.
Business Card Size To scan business cards, select the Business Card size setting (90 × 60 mm) and place the business card at the top center of a carrier sheet. Carrier sheets are available from your Dealer. When scanning photographs or other images for use in a word processor or other graphics application, it is a good idea to try different settings for the contrast, mode and resolution to determine which settings look best. Miscellaneous Brightness Adjust the brightness settings to obtain the best image.
PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click Start to scan the image. 1 Insert the original face up in the ADF. 2 Click PreScan.
20 Optional Accessories 20 Memory Board The memory board is installed on the main controller board inside the machine. When you add the optional memory board, it increases the performance for both fax and printer operations.
2 Remove the screws securing the rear cover and remove the cover. Back Up Battery 3 Remove the screws securing the access plate and remove the plate. Back Up Battery 4 Disconnect the connector from the back up battery.
5 To install the memory board onto the main controller board, plug the attached spacer into the connectors of the main controller board. WARNING ■ Hold the memory board by its edges. Do not touch the surface of the board. ■ Make sure the memory board is securely seated on the main controller board. 6 Reconnect the connector to the back up battery. 7 Reinstall the access plate and the rear cover. 8 Reconnect the interface cable, and then plug the power cord into the AC outlet.
Paper Cassette #2 (Option) You can purchase the Paper Cassette #2 accessory (LT400) to use as a third paper source. Cassette #2 holds up to 250 sheets of 20 lb. (75 g/m2) paper. Paper Cassette #2: Holds approx. 250 sheets of 20 lb. (75 g/m2) Letter/A4 paper Basis Weight: 16 to 28 lb. (60 to 105 g/m2) Caliper: 0.003 to 0.005 inches. (0.08 to 0.
21 Troubleshooting and Routine Maintenance 21 Troubleshooting IMPORTANT For technical and operational assistance, you must call the country where you purchased the printer. Calls must be made from within that country. Error Messages As with any sophisticated office product, errors may sometimes occur. If this happens, your MFC often identifies the problem and displays an error message. The table below explains the most common error messages. You can correct most problems by yourself.
Error Messages Error Message Cause Action COOLING DOWN WAIT FOR A WHILE The temperature of the drum unit or toner cartridge is too hot. The MFC will pause its current print job and go into cooling down mode. During the cooling down mode, you will hear the cooling fan running while the display on the MFC shows COOLING DOWN, and WAIT FOR A WHILE. You must wait 20 minutes for it to cool. COVER OPEN PLS CLOSE COVER The front cover was not completely closed. Close the front cover for the drum unit.
Error Messages Error Message Cause Action TONER EMPTY Toner cartridge is not installed. —OR— Toner is used up and printing is not possible. Reinstall the toner cartridge. —OR— Replace the toner cartridge with a new one. (See page 21-19.) TONER LOW If the LCD shows TONER LOW, you can still print. But the toner is depleted and the MFC is telling you that the toner will soon run out. Order a new toner cartridge now.
Paper Jam Before you can clear a paper jam error, you must find out where the paper is stuck. See the following three types of paper jams. WARNING Do not use force to pull the jammed paper from the paper tray because you may damage the MFC and cause toner to scatter on the next printed pages. After you use the MFC, some internal parts are extremely HOT! When you open the front, never touch the shaded parts shown in the following diagram.
Paper is Jammed near the Drum Unit 1 Open the front cover. 2 Remove the drum unit but do not force it if it cannot be removed easily. Instead, pull the edge of the jammed paper from the paper cassette. 3 Gently pull out the jammed paper. 4 Reinstall the drum unit. 5 Close the front cover. Paper is Jammed in the Fuser Unit 1 Open the rear cover. 2 Pull out jammed paper.
If You Are Having Difficulty with Your MFC If you think there is a problem with your MFC, make a copy first. If the copy looks good, the problem is probably not your MFC. Check the chart below and follow the troubleshooting tips. DIFFICULTY SUGGESTIONS Printing or Receiving Faxes Condensed Print and Horizontal Streaks / Top and Bottom of Sentences Are Cut Off If your copy looks good, you probably had a bad connection, with static or interference on the phone line.
DIFFICULTY SUGGESTIONS MFC Does Not Answer When Called Make sure the MFC is not in MANUAL mode. Check for dial tone. If possible, call your MFC to hear it answer. If there is still no answer, check the telephone line cord connection. If there is no ringing when you call your MFC, call your Telephone Company to check the line. Sending Faxes Poor Transmitting Quality Try changing your resolution to FINE or S.FINE. Make a copy to verify your MFC’s scanner operation.
DIFFICULTY SUGGESTIONS General Printing Difficulties The MFC does not print. Check the following: • The MFC is plugged in. (See page 2-8.) • The toner cartridge and drum unit are installed properly. (See page 2-4.) • The interface cable is securely connected between the MFC and computer. (See Quick Setup Guide.) • Check to see if LCD is showing an error message. (See page 21-1 to 21-3.) The MFC prints unexpectedely or it prints garbage. Reset the MFC or unplug the electrical cord and plug it back in.
DIFFICULTY SUGGESTIONS You see the “Update Device Driver Wizard” or “Add New Hardware Wizard” message on your PC screen (although you have already installed the drivers in Windows 95 or 98). Follow the instructions from the installer, then click Next. Click Finish when it appears on the screen. “Unable to write to LPT1” or “LPT1 already in use” Error Message appears. 1.
DIFFICULTY SUGGESTIONS The MFC prints the part of my document but does not print the last page (The LCD shows REMAINED DATA). This is common problem first with database software and part of spreadsheet software when they are not correctly set up. The data has been sent to the printer but the printer did not receive the Page Eject command. Press Reset to eject the page. Then ask your software supplier how to add a Page Eject (or Form Feed) command to the end of your print job.
DIFFICULTY SUGGESTIONS Printed pages contain white stripes. You may fix this by wiping the scanner windows with a clean soft cloth. (See Routine Maintenance and Cleaning the Drum Unit, on pages 21-16 and 21-18.) If you still see white stripes or faint images and the LCD shows CHANGE DRUM SOON, replace the drum unit with a new one. Check the MFC’s environment. Conditions such as humidity, high temperatures, etc. may cause this print defect to occur.
DIFFICULTY SUGGESTIONS Printed pages are marked at regular intervals. Markings may disappear by themselves. Try copying multiple pages to clear this problem. Markings may occur if the MFC has not been used for a long time. A possible cause is that the surface of the drum is scratched. You must then replace the drum unit with a new one. If the markings do not disappear, it may be that the drum was marked or damaged by excessive exposure to light. In this case, replace the drum unit with a new one.
Packing and Shipping the MFC Whenever you transport the MFC, use the packing materials that came with your MFC. If you do not pack the MFC correctly, you could void your warranty. 1 Unplug the MFC from the telephone wall jack. 2 Unplug the MFC from the AC outlet. WARNING Do not unplug the MFC after a print job until you hear the final click. 3 Plug the MFC into the AC outlet again. And leave it for 5 seconds. Lock the Scanner Lock 4 Push the blue Scanner Lock Lever up to lock the scanner.
5 Open the front cover. 6 Remove the drum unit. Caution Remove the drum unit and toner cartridge assembly. Leave the toner cartridge installed in the drum unit. 7 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag. 8 Close the front cover. Fold down the front output bin extension. Remove the telephone line cord. 9 Wrap the MFC in the plastic bag and place it in the original carton box with the original packing material.
10 Pack the drum unit, toner cartridge assembly parallel cable, telephone line cord, AC cord and printed materials in the original carton as shown below: Note If you are returning the MFC to Brother as part of the Exchange Service, pack only the MFC. Keep all separate parts to use with your “Exchange” machine. 11 Close the carton and tape it shut.
Routine Maintenance Cleaning the Scanner Unplug the MFC and lift the document cover. Clean the scanner glass and the white film with isopropyl alcohol on a lint free cloth. White Film Document Cover Lift the ADF unit. Clean the white roller and the glass strip under the roller with isopropyl alcohol on a lint-free cloth.
Cleaning the Printer Caution ■ Do not use isopropyl alcohol to remove dirt from the control panel. It may crack the panel. ■ Do not use isopropyl alcohol to clean the scanner window or toner sensor. ■ Do not touch the scanner window with your finger. ■ The drum unit contains toner, so handle it carefully. If toner scatters and your hands or clothes get dirty, immediately wipe or wash it off with cold water. 1 Open the front cover. 2 Remove the drum unit assembly.
Cleaning the Drum Unit We recommend placing the drum unit on a drop cloth or large disposable paper to avoid spilling and scattering toner. 1 Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times. 2 Return the tab and snap it into the Home position ( ). Corona Wire Tab Home Position ( ) Caution If the tab is not at Home position ( ), printed pages may have vertical stripes. 3 Reinstall the drum unit into the MFC.
How to Replace the Toner Cartridge WARNING Just after you use the MFC, some internal parts of the MFC will be extremely HOT! So, never touch the shaded parts shown in the illustration. HOT! 1 Open the front cover and pull out the drum unit. Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner. 2 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly.
Caution ■ Wait to unpack the toner cartridge until immediately before you install it in the MFC. If a toner cartridge is left unpacked for a long period of time, the toner life is shortened. ■ You can use only a genuine Brother toner cartridge (TN-430 or TN-460), which is specially formulated to ensure top print quality. Using another brand of toner cartridge may void your MFC’s warranty.
8 Reinstall the drum unit and close the front cover. Replacing the Drum Unit The MFC uses a drum unit to create print images on paper. If the LCD shows CHANGE DRUM SOON, the drum unit is near the end of its life and it is time to purchase a new one. Even if the LCD shows CHANGE DRUM SOON, you may be able to continue printing without having to replace the drum unit for a while.
Follow these steps to replace the drum unit: 1 Open the front cover. 2 Remove the old drum unit. Place the drum unit on a drop cloth or disposable paper to avoid scattering toner. 3 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly. (See Replacing the Toner Cartridge, page 21-18.) Lock Lever Discard the used drum unit according to local regulations. If you are not sure of them, call your local Sanitation Department.
22 Important Information 22 Standard Telephone and FCC Notices These notices are in effect on models sold and used in the United States only. When programming emergency numbers and/or making test calls to emergency numbers: ■ Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. ■ Perform these activities in the off-peak hours, such as early morning or late evening. This equipment complies with Part 68 of FCC Rules.
Your telephone company may make changes to its facilities, equipment, operations or procedures that could affect the proper functioning of your equipment. If they do, you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service. If you experience trouble with MFC-9800, please contact a Brother Authorized Service Center for information on service or repair.
WARNING Use of controls, adjustments or performance of procedures other than those specified in this maanual may result in hazardous invisible radiation exposure. Caution Changes or modifications not expressly approved by Brother Industries, Ltd. may void the user’s authority to operate the equipment. Internal laser radiation Max. Radiation Power Wave Length Laser Class 5 mW 760 - 810 nm Class IIIb (Accordance with 21 CFR Part 1040.
Important Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user’s authority to operate the equipment. Industry Canada Compliance Statement (For Canada Only) This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. Important – About the Interface Cable A shielded interface cable should be used to ensure compliance with the limits for a Class B digital device.
Important Safety Instructions 1 2 3 4 Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product. 6 Slots and openings in the cabinet and the back or bottom are provided for ventilation.
14 Unplug this product from the wall outlet and refer servicing to a Brother Authorized Service Center under the following conditions: A When the power cord is damaged or frayed. B If liquid has been spilled into the product. C If the product has been exposed to rain or water. D If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions.
Trademarks Brother is a registered trademark of Brother Industries, Ltd. The Brother logo is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother Industries, Ltd. © Copyright 1996–2001 Brother Industries, Ltd. All rights reserved. TextBridge and PaperPort are registered trademarks of ScanSoft, Inc. Windows and Windows NT, Microsoft, MS-DOS, Excel and Word are registered trademarks of Microsoft in the U.S. and other countries.
Glossary G ADF (Automatic Document Feeder) Originals can be placed in the ADF and scanned one at a time automatically. Auto Dial List A listing of names and numbers stored in One Touch and Speed Dial memory, in numerical order. Automatic E-Mail Printing Software application that automatically prints incoming e-mail messages on the MFC (Instructions are on CD-ROM 1). Automatic Redial If the fax did not go through because the line was busy or there was no answer, the MFC redials the number.
Cover Page Prints a page at the other party’s MFC that contains the sender and recipient’s name and fax number, number of pages and comment. You can generate an electronic cover page at the other end with pre-programmed information from memory or you can print a sample cover page to fax with your original. Cover Page Message The comment that is on the Cover Page. This is a programmable feature. Delayed Fax Sends your fax at a later time that day.
Multi-Function Link® Pro Suite software Turns your MFC into a printer and a scanner and enables PC faxing using the MFC. OCR (optical character recognition) The bundled ScanSoft® TextBridge® software application converts an image of text to text that you can edit. One Touch Keys on the MFC control panel where you can store numbers for easy dialing. You must use a separate key for each number. Out of Paper Reception Receives faxes into the MFC’s memory when the MFC is out of paper.
Standard resolution 203 × 98 dpi. It is used for regular size text and quickest transmission. Station ID The stored information that appears on the top of faxed pages. It includes the sender’s name and fax number. Super Fine resolution 203 × 392 dpi. Best for very small print and line art. TAD (telephone answering device) You can connect an external TAD to the EXT. jack for EXT. TEL/TAD mode.
S Specifications S Product Description Six performance modes are available for the 5in1 model MFC-9800: Fax, Printer, Copier, Scanner and PC Fax.
Fax (Continued) Communication Source Public switched telephone network. Temperature (Allowable) 50 - 90.5° F (10 - 32.5° C) (Storage) 32 - 104° F (0 - 40° C) Warm-Up Max. 37 seconds at 73.
Print Quality Normal printing mode Economy printing mode (saves up to 50% of the normal toner usage) Print Speed Up to 15 pages/minute (when loading letter size paper from paper cassette) Consumable Items Toner cartridge Life Expectancy: Up to 6,000 pages/high yield toner cartridges Up to 3,000 pages/standard toner cartridges (when printing letter size or A4 paper at 5% print coverage) Toner life expectancy will vary depending upon the type of average print job.
Parallel Interface Interface Connector Printer Side: Amphenol FCN-685J036-L/X or equivalent A shielded cable should be used. Pin Assignment Pin No. Signal Direction Pin No. Signal Direction 1 DATA STROBE Input 19 0V(S.G.) - 2 DATA 1 Input 20 0V(S.G.) - 3 DATA 2 Input 21 0V(S.G.) - 4 DATA 3 Input 22 0V(S.G.) - 5 DATA 4 Input 23 0V(S.G.) - 6 DATA 5 Input 24 0V(S.G.) - 7 DATA 6 Input 25 0V(S.G.) - 8 DATA 7 Input 26 0V(S.G.) - 9 DATA 8 Input 27 0V(S.G.
Resident Fonts The following bitmapped fonts are resident in the MFC. Brougham 10 (12 point) upright/normal Brougham 12 (10 point) upright/normal Letter Gothic 16.66 (8.5 point) upright/normal (Portrait and Landscape are available for the above.
The following table shows characters available only in the corresponding character set. The numbers at the top of the table are code values with which characters are to be replaced in the Roman 8 character set. For other characters, see character set of Roman 8.
Index A access codes, storing and dialing 7-4 accessories and Supplies ii ADF (Automatic Document Feeder) size of original 6-1 assembly and connections 2-4 drum unit 2-4 grounded 3-prong plug 2-8 loading paper 2-6 telephone line cord 2-8 toner cartridge 2-4 automatic dialing 7-3 fax redial 6-4 transmission 6-4 automatic fax receive 5-1 B Broadcasting 7-5 setting up Groups for 7-2 Brother accessories and Supplies ii Customer Service i fax-back system i Frequently Asked Questions (FAQs) i product support i t
printer 13-1, 14-1 scanner 16-4 drum unit checking remaining life 21-22 installing 2-4 replacing 21-21 dual access 6-4 E Easy Receive 5-3 ECM (Error Correction Mode) 1-6 emergency numbers 22-1 envelopes, sizes 2-5 error messages on LCD 21-1 CHECK PAPER 21-1 NOT REGISTERED 21-2 OUT OF MEMORY 11-2 extension telephone, using 5-5 external telephone 2-9 F fax Telephone Answer Code 5-5 fax codes changing 5-5 Fax Receive Code 5-5 Remote Retrieval Access Code 9-3 Telephone Answer Code 5-5 Fax Forwarding changing
M ® ™ Macintosh G3, G4 or iMac 19-1 maintenance, routine 21-1 manual mode 5-1 transmission 6-4 manual feed slot 2-5, 2-7 multi-purpose sheet feeder 2-5, 2-6 O OCR (ScanSoft™ TextBridge®) 16-1 One Touch numbers accessing with Shift key 7-1 changing 7-2 dialing 7-4 listing 10-2 storing 7-1 P packing list 2-1 Paging, programming your pager number 9-1 paper jams 21-4 loading 2-6 size 2-5, 4-1 specifications S-1 phone line connection 2-8 difficulties 21-6, 21-7 multi-line (PBX) 2-13 roll-over lines 2-11 two-
Setup Date and Time 4-2 Station ID (fax header) 4-3 shipping the machine 21-13 simultaneous printing/faxing 13-6 software (Macintosh®) faxing 19-3 scanner setting 19-9 Prescanning into Macintosh 19-11 printing with Brother driver 19-1 scanning with Brother TWAIN driver 19-7 software (Windows®) Brother Control Center 15-1 for DOS users 12-1 PaperPort® for Brother 16-1 exporting an image file 16-4 PC-FAX 17-3 prescanning an image 16-7 scanning into PC 16-4, 16-5 uninstall 16-1 viewing faxes and files 16-2 Sca
Press 9 0. EXIT REMOTE OPERATION Press 9 8 then for TAD:ANSWER MACH, press 1. FAX/TEL, press 2. FAX, press 3. CHANGE Receive MODE 1 long beep — Fax message(s) 3 short beeps — No messages Press 9 7 1 CHECK RECEIVING STATUS 4 Using Remote Retrieval Access Code 1 Dial your fax number from a fax machine using touch tone. 2 When your MFC answers and beeps, immediately enter your Remote Retrieval Access Code (159 ).
Changing Remote Retrieval Access Code 1 Press Menu, 2, 5 , 3 . 2 Enter a three-digit number from 000 to 999. The cannot be changed. 3 Press Set. 4 Press Stop/Exit. Remote Commands CHANGE PAGING/FAX FORWARDING SETTING Press 9, 5 then to Turn feature off, press 1. Select Fax Forwarding, press 2. Select Paging, press 3. 2 Program Fax Forwarding Number press 4. Enter the new fax number where you want your fax messages forwarded followed by . Turn Fax Storage on, press 6. Turn Fax Storage off, press 7.
EQUIPMENT ATTACHMENT LIMITATIONS (For Canada Only) NOTICE: The industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.
Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only.
