MFC-9880 OWNER’S MANUAL
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country. Use only GENUINE brother supplies DO NOT refill the toner cartridges.
Using This Manual Thank you for purchasing a Brother machine. This machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use the machine to its fullest potential by taking a few minutes to read this manual Additionally, the machine has a Reports key. Press Reports and 1 to print a help list of basic operational steps and functions. Finding Information All chapter headings and subheadings are listed in the Table of Contents.
User-Friendly Programming We have designed the machine with on-screen programming. User-friendly programming helps you take full advantage of all the functions the machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen prompts to help you program the machine. All you need to do is to follow the prompts as they guide you through the function menu selections, programming options and settings.
Quick Reference Guide For Thai, Arabic, Indonesian, Cantonese, please refer to Quick Reference Guide enclosed in the carton box. Sending Faxes Real Time Transmission You can send faxes in real time. Automatic Transmission 1 Place the original face up in the Automatic Document Feeder, or face down on the scanner glass. 2 Enter the fax number using One Touch, Speed Dial, Search or the dial pad. 3 Press Fax Start.
Storing Numbers Storing One Touch Dial Numbers 1 2 Press Menu, 2, 3, 1. 3 Enter a number (up to 20 digits), and then press Set. Press the One Touch key where you want to store the number. 4 Enter a name (or leave it blank), and then press Set. 5 Press Stop/Exit. Storing Speed Dial Numbers 1 2 Press Menu, 2, 3, 2. 3 Search/Speed Dial 1 Place the original face up in the Automatic Document Feeder, or face down on the scanner glass.
Table of Contents Using This Manual User-Friendly Programming Quick Reference Guide ......................................................................iii Table of Contents ................................................................................ v PREPARATION AND SIMPLE USE Preparation and Simple Use Guide Advice for Preparation and Simple User Guide .................................. 4 Control Panel Overview ......................................................................
Chapter 9 Remote Fax Options Setting Fax Storage ............................................................................46 Fax Forwarding..................................................................................46 Remote Retrieval ...............................................................................47 COPIER Chapter 10 Making Copies Basic Copy Operations ......................................................................50 Temporary Copy Setting..................................
Chapter 14 Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge® Chapter 15 Setting Up and Using PC-FAX (For Windows® Only) Introduction ..................................................................................... 102 MFC Remote Setup ......................................................................... 102 PC-FAX Sending (For Windows® Only)........................................ 103 PC-FAX Receiving..........................................................................
APPENDIX Chapter 21 Specifications Fax Specifications............................................................................161 Printer Specifications .......................................................................162 Computer Requirement ...................................................................163 Electrical and Environment..............................................................163 Compilation and Publication Notice................................................
Preparation and Simple User Guide Follow the steps below to prepare and use the machine simply. However, before you perform these steps, see Important Safety Information (page 149), and Advice for Preparation and Simple User Guide (page 4). If you need further information, refer to BASIC FAX USE or ADVANCED FAX USE. 1 Read the Quick Setup Guide Follow the instructions on the Brother Quick Setup Guide to set up the machine.
4 Pull up the document stopper. Document Stopper If the original “double-feeds”, try to straighten the paper or try again by inserting a simple sheet of original in the Automatic Document Feeder or use glass platen. Using the Glass Platen To use the glass platen, the Automatic Document Feeder must be empty. Documents are Face Down on the Glass Platen 1 Lift the document cover. 2 Using the document guidelines on the left, centre the document FACE DOWN on the glass platen. 3 Close the document cover.
3 Faxing from the Automatic Document Feeder Insert the document face up in the Automatic Document Feeder. 2 Dial the fax number, then press Fax Start. 4 1 PREPARATION AND SIMPLE USE 1 Faxing from the Glass Platen Place the document face down on the glass platen. 2 Dial the fax number, then press Fax Start. The machine starts scanning the first page. 3 To send a single page, go to Step 5—OR—To send multiple pages, go to Step 4.
Advice for Preparation and Simple User Guide Choosing a Location Place the machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone wall socket and a standard earthed electrical socket, grounded power outlet. Avoid placing the machine where it may be knocked. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture or dust.
Connecting the Power Cord This machine must be fitted with an earthed plug. Since the machine is earthed via the mains plug, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to the machine on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move the machine, by disconnecting the telephone line first, and then the power cord.
Connecting an External Telephone Answering Device (TAD) Sequence You might choose to connect an additional answering machine. When you have an external TAD on the same telephone line as the machine, the TAD answers all calls. The machine “listens” for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it doesn’t hear the CNG tones, the machine will not answer the call, and messages can be left on the TAD by callers in the normal way.
Outgoing Message (OGM) of External TAD 1 2 We recommend the outgoing message (OGM) is no longer than 20 seconds. Allow 5 seconds of silence at the beginning of your message. (This allows the fax to detect the calling tone prior to OGM, so reception can be faster.) 3 We recommend that you end your OGM by giving your Remote Activation Code for people sending manual faxes.
Control Panel Overview 1 2 3 5 6 7 10 4 9 8 11 1 One Touch Dial Keys These 16 keys give you access to 32 previously stored phone numbers. 2 Reports Accesses the Reports menu so you can select a report to print: Help, Quick Dial, Journal, Xmit Verify, System Setup List and Order Form. 3 Broadcast Use this key when you want to send a fax to several different locations (maximum 182 locations at once). 4 Shift This key is used to access the “17” through “32” One Touch keys.
A Scan Keys: B Dial Pad Dials phone and fax numbers, and can be used as a keyboard for entering information into the machine. # key lets you switch the dialling type during a telephone call from “PULSE” to “TONE”. (Not available in New Zealand) D Fax and Telephone Keys: Search/Speed Dial Lets you look up numbers stored in the dialling memory. Also, lets you dial stored phone numbers by pressing # and two-digit number. Receive Mode Select how the machine will handle incoming calls.
Menu Mode After pressing Menu key the following options are available. Then press 1 for General Setup Menu—OR—press 2 for Fax Menu—OR—press 3 for Copy Menu —OR—press 4 for Printer Menu. When you enter the Menu Mode, the machine displays a list of Level One Menus from which you can choose. These menu options appear one after the other on the display. Select an option by pressing Set when the option appears on the LCD. You can “scroll” more quickly through options by pressing .
Main Menu 6. SLEEP MODE 7. TONE/PULSE (Not available in New Zealand) 2. FAX 1. SETUP RECEIVE 2. SETUP SEND Menu Selections Options Descriptions Page — — Set the time before the machine drops into sleep mode. 16 TONE PULSE Select the dialling mode. 10 09 08 07 06 05 04 03 (Example for 02 Australia) Number of rings before the machine answers in Fax/Tel (F/T) or Fax Mode. 2. F/T RING TIME 70 40 30 (Example for 20 Australia) Sets the time for “F/T pseudo-ring” in Fax/Tel (F/T) Mode. 3.
Main Menu Submenu 2. FAX (Continued) 2. SETUP SEND (Continued) Menu Selections 4. BATCH TX Options ON OFF Sends all delayed faxes that are to the same fax number and at the same time as one transmission. 35 NEXT FAX ONLY ON OFF When memory is full, you can send faxes in real time. 23 6. POLLED TX STANDARD SECURE Set Polled Transmission for someone to poll the machine to receive a fax from you.
Main Menu 5. REMOTE FAX OPT 6. REMAINING JOBS 0. MISCELLANEOUS Menu Selections Options ON OFF Set the machine to forward faxes. 46 2. FAX STORAGE ON OFF Store incoming faxes in memory for fax forwarding and remote retrieval. 46 3. REMOTE ACCESS 159 Set code for retrieving faxes. 47 4. PRINT DOCUMENT — Print incoming faxes stored in the memory. 28 — — Check which jobs are in memory or cancel a delayed fax (timer) or polling job.
1 Setup Initial Settings Setting the Date and Time The machine displays the date and time, and prints it on every fax you send. In the event of a power failure, the machine maintains date and time information for several hours. All other settings remain unaffected. 1 2 3 4 5 6 Press Menu, 1, 1. Enter the two digits of the year, and press Set. “02” is registered as 2002 in the machine. Enter two digits for the month and press Set. Enter two digits for the day and press Set.
Custom Settings Volume Settings Ring Volume You can select how loud, the machine rings. The ring volume can be turned off for silent reception if required. Press Menu, 1, 3, 1. Press or BASIC FAX USE 1 2 3 4 to select OFF, LOW, MED, or HIGH. Press Set when the screen displays your selection. Press Stop/Exit. Beeper Volume You can set the beeper to LOW, HIGH or OFF. The machine comes with this volume set to LOW.
Power Save Setting Power Save Mode more reduces power consumption by turning off the CPU inside the machine. If Power Save Mode is switched ON, when the machine is idle, it drops into power save mode automatically. In the Power Save Mode, you cannot use fax detect function or remote activation. The machine will not display the date and time in this condition. 1 2 3 4 Press Menu, 1, 5. Press or to select ON (or OFF). Press Set when the screen displays your selection. Press Stop/Exit.
Lower Tray (With Optional Paper Tray Only) You can set the machine to recognize the optional lower tray. When Lower Tray is set to ON, you can set which tray you want to use for faxes or for copies. For Printer setting, see Paper Source, page 68. 1 2 3 After setting up the optional paper tray, press Menu, 2, 0, 2. 4 To set tray usage for faxes, press —OR— To set tray usage for copies, press 5 6 Press Press or to turn ON (or OFF) the optional paper tray.
Storing Numbers for Easy Dialling You can set up the machine to do three types of easy dialling: One Touch, Speed Dial and Groups for Broadcasting of faxes. (See Broadcasting, page 36) Even if you lose electrical power, numbers stored in memory will not be lost. Storing One Touch Dial Numbers You can store 32 fax/phone numbers that you can dial by pressing one key. You can also store names with these numbers. When you press a One Touch key, the screen displays the name or number as the call is dialled.
Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either change it or exit. Press Menu, 2, 3, 1 and press the One Touch Dial key where you want to change the number. —OR— Press Menu, 2, 3, 2 and use the dial pad to enter a two-digit location (00-99), and press Set.
2 Sending a Fax Scanning Adjustment Contrast If your document is very light or very dark, you might want to set the contrast accordingly. Use LIGHT to send a light document. Use DARK to send a dark document. After sending the document the contrast setting is set to AUTO (suitable for most documents) automatically. 1 Insert the document face up in the Automatic Document Feeder, or face down on the glass platen. (See Setting the Document, page 1) 2 3 4 5 Press Menu, 2, 2, 1.
Dialling a Number One Touch Dialling 1 2 3 Insert the document face up in the Automatic Document Feeder, or face down on the glass platen. Press the One Touch key of the location you want to call. Press Fax Start. Speed Dialling 1 2 3 Insert the document face up in the Automatic Document Feeder, or face down on the glass platen. Press Search/Speed Dial, then press # and the two-digit Speed Dial number. Press Fax Start.
Manual and Automatic Fax Redial If you’re sending a fax manually (with external telephone) and the line is busy, press Redial/Pause and Fax Start to try again. Anytime you want to make a second call to the last number dialled, press Redial/Pause and Fax Start to save time.
4 When you hear the fax tone, press Fax Start.—OR—If you are using the glass platen, go to Step 5. 5 Press 1, and replace the handset of the external telephone. Manual transmission does not use memory. You can scan up to 50 messages into the fax memory, even while the machine is receiving or sending another fax (from the memory) or prints PC data. You can set temporary settings for each fax you’re scanning, except Timer and Polling.
3 Receiving a Fax Receive Mode Settings Select Receive Mode There are four different receive modes for the machine. You may choose the mode that best suits your needs by pressing the Receive Mode button repeatedly until the screen displays the setting you want to use. You will need to connect an external telephone to select Fax/Tel (F/T) or Manual Mode or an external TAD to select TAD Mode. The factory setting is FAX ONLY Mode. Receive Mode For 1.
To select or change your Receive Mode 1 2 Press Receive Mode. The screen displays your current selection. Press the key again and the next selection appears. After 2 seconds, the screen returns to the date and time display, along with your new Receive Mode setting. 100% FAX ONLY AUTO 100% FAX/TEL AUTO TAD:ANSWER MACH. 100% AUTO BASIC FAX USE 100% MANUAL AUTO If you are changing the Receive Mode while in another operation, the screen returns to that operation.
Setting the F/T (Fax/Tel) Ring Time (Fax/Tel Mode Only) You need to determine how long the machine will notify you with its special F/T pseudo-ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the fax machine rings, for 20, 30, 40 or 70 seconds; no other phones on the same line ring the special F/T pseudo-ring. However, you can answer the call on any extension phone (in a separate wall socket) on the same line as the machine.
Receiving a Fax Printing a Reduced Incoming Document (Auto Reduction) If you choose ON, the machine reduces an incoming document automatically, so that it fits on one page of A4 recording paper, regardless of the size of the original document. Press Menu, 2, 1, 5. The screen displays 2 3 4 Use or 5.AUTO REDUCTION BASIC FAX USE 1 to select ON (or OFF). Press Set when the screen displays your selection. Press Stop/Exit. If you receive faxes that are split on two pages, change this setting to ON.
Setting the Print Density If the machine is printing too light or too dark, you can adjust the print density level. The new setting will remain until you change it again. This setting also adjusts the print density of copy function. 1 2 Press Menu, 2, 1, 7. 3 4 When the screen shows the setting you want, press Set. Press setting. or to select your setting. Each key press changes the print density to the next Press Stop/Exit.
4 Telephone (Voice) Operation Making Voice Calls with an External Telephone If you connect an external telephone to the machine, the machine can be used to make normal telephone calls. You can dial numbers, by using One Touch or Speed Dial memory, Search function or using the dial pad. BASIC FAX USE You can also use Pause function. (See Pause, page 22) Manual Dialling with an External Telephone Manual dialling is simply pressing all of the digits of the phone number.
Speed Dialling 1 2 Pick up the external telephone’s handset. 3 To hang up, replace the external telephone’s handset. When you hear a dial tone, press Search/Speed Dial, then press # and the two-digit Speed Dial number. (See Storing Speed Dial Numbers, page 18) Tone/Pulse (Not available in New Zealand) If you have pulse dialling service, but need to send tone signals (for telephone banking, for example), follow the directions below.
5 Printing Reports Transmission Report and Journal Setting Customizing the Transmission Verification Report You can use the Xmit Report as confirmation that you sent a fax. This report lists the name or fax number of the receiving party, the time and date of transmission, and if the transmission was successful. When the feature is OFF, the report is printed automatically only if an error occurred during transmission. If the report indicates ERROR, send the document again.
Using the Reports Key Six lists are available. 1.HELP Lists basic operational steps and functions. 2.QUICK-DIAL Lists names and numbers stored in One Touch Dial or Speed Dial memory, in numerical order. 3.JOURNAL Journal lists information about the last 200 incoming and outgoing faxes. TX means Transmit; RX means Receive. 4.XMIT VERIFY Prints a Transmission Verification Report for your last transmission. 5.
6 Advanced Sending Advanced Operations Electronic Cover Page 4.CONFIDENTIAL SELECT { } & SET Cover Page for Next Fax Only Make sure Station ID is set up. (See Setting the Station ID, page 14) This feature does not work without the Station ID. You can set the machine to send a cover page with a particular document. This cover page will include the number of pages in your document. 1 Insert the document face up in the Automatic Document Feeder, or face down on the glass platen.
Always Send Cover Page Make sure Station ID is set up. (See Setting the Station ID, page 14) This feature does not work without the Station ID. You can set the machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting. 1 2 3 4 Press Menu, 2, 2, 7. 5 6 Press Set when the screen displays your selection. The screen prompts you to continue. Press or to select COVERPAGE:ON (or OFF). Press Set.
Overseas Mode Sometimes, when sending a fax to overseas numbers, problems can be experienced. This mode makes the machine work better for such calls. After you send a fax using this feature, the feature turns itself off. 1 Insert the document face up in the Automatic Document Feeder, or face down on the glass platen. 2 3 4 Press Menu, 2, 2, 9. 5 Press or to select ON (or OFF), and press Set when the screen displays your selection. Press 1 if you want to select additional settings.
Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Broadcast key, you can include up to 32 One Touch locations, up to 100 Speed Dial locations, and up to 50 manually dialled numbers (maximum of 182 locations if you did not use up any locations for Groups, access codes or credit card numbers). However, available memory will vary with the types of jobs in memory and numbers of locations used for broadcasting.
Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch key. (This is called Broadcasting.) First, you will need to store each fax number as a One Touch or Speed Dial number. (See Storing One Touch Dial Numbers, page 18, also see Storing Speed Dial Numbers, page 18) Then, you can combine them into a Group. Each Group uses up a One Touch or Speed Dial key.
Checking and Cancelling a Scheduled Job in Memory You can check or cancel a job that is waiting in memory. If the machine is idle, 1 Press Menu, 2, 6. Any waiting jobs appear on the display. If nothing is waiting, the screen displays NO JOB WAITING. 2 If you have more than one job waiting, use or to select the job you want to cancel. Press Set when the screen displays your selection—OR—If you have only one job waiting, go to Step 3. 3 Press 1 to cancel—OR—Press 2 to exit without cancelling.
7 Enter a 4-digit password, followed by Set. This is the same as the security password of the machine already stored. The screen displays ACCEPTED for 2 seconds, followed by SECURE MODE - Memory Security is now switched ON. If the password you enter at Step 7 is incorrect, the screen would display WRONG PASSWORD. After 2 seconds the display will then return to normal (displaying the date & time). You must then switch ON Memory Security again.
Switching OFF Memory Security 1 When Memory Security is switched ON, press Menu. PASSWORD:XXXX ENTER & SET KEY 2 Enter a 4-digit password and press Set. The screen displays ACCEPTED, then after 2 seconds the display reverts to normal. Memory Security is now switched OFF. Then all the data saved in the memory will be printed out. If the password you enter at Step 2 is incorrect, the screen would display WRONG PASSWORD. After 2 seconds the display will then return to displaying SECURE MODE.
7 Advanced Receiving Operation from an External or Extension Telephone If you accidentally pick up an extension phone when a fax message is being received, you may disrupt the transmission or render some portions unreadable. ◆ 5 1 ( 9 1 for New Zealand)—From an extension phone, or an external phone, 51 ( 9 1 for New Zealand) will set the machine in receive mode. ◆ # 5 1 (# 9 1 for New Zealand)—From an extension phone, # 5 1 (# 9 1 for New Zealand) can stop the machine receiving.
Switching ON Remote Activation and Changing Remote Codes Remote Codes might not work with some telephone systems. The preset Activation Code is ( 9 1 for New Zealand). The preset Deactivation Code is # 5 1 (# 9 1 for New Zealand). 51 If you are always disconnected when accessing your external TAD remotely, try changing the Activation Code from 5 1 ( 9 1 for New Zealand) to # # # and the Deactivation Code from # 5 1 (# 9 1 for New Zealand) to 1 1 1.
8 Polling Polling is the process of retrieving faxes from another machine. You can use the machine to “poll” other machines, or you can have someone poll your machine. All parties involved in polling need to set up their machines to accommodate polling. When someone polls the machine to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call. (See Polling Transmit, page 45) Some machines do not respond to the polling function.
Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time. 1 2 3 4 Press Menu, 2, 1, 8. 5 6 Press Set. The screen prompts you to enter the fax number you are polling. Press or to choose TIMER, and press Set. The screen prompts you to enter the time you want to begin polling. Enter the time (in 24-hour format) you want to begin polling. For example, enter 21:45 for 9:45 PM. Enter the fax number, and press Fax Start.
Polling Transmit Polling Transmit is when you set up the machine to wait with a document so another fax machine can retrieve it. The document will be stored and can be retrieved from any other fax machine until you delete the fax in memory by using the Cancelling a Job function. (See Checking and Cancelling a Scheduled Job in Memory, page 38) Setup for Polling Transmit (Standard) 1 Insert the document face up in the Automatic Document Feeder, or face down on the glass platen.
9 Remote Fax Options Setting Fax Storage Memory Receive must be switched to ON for Faxes to be received into memory. (See Reception into Memory, page 28) If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory. 1 2 3 Press Menu, 2, 5, 2. Press or to select ON (or OFF), and press Set when the screen displays your selection. Press Stop/Exit.
Changing the Remote Access Code Enter your Remote Access Code when the machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this. 1 2 Press Menu, 2, 5, 3. 3 Press Stop/Exit. Enter a three-digit number from 000 to 999, and press Set. The cannot be changed. Do not use the same digits that appear in your Remote Activation or Deactivation Code.
Remote Commands Follow the commands below to access features remotely. When you call the machine and enter your Remote Access Code (the factory setting is 1 5 9 ), the system will signal you with two short beeps to enter a remote control command. Change Fax Forwarding Setting Press 9 5 then to Turn Fax Forwarding OFF—Press 1. Turn Fax Forwarding ON—Press 2. Program Fax Forward Number—Press 4. Automatically turns Fax Forwarding ON. Turn Fax Storage ON—Press 6. Turn Fax Storage OFF—Press 7.
Retrieving Fax Messages 1 2 Dial the machine’s number. 3 4 As soon as you hear two short beeps, use the dial pad to press 9 6 2. When you hear the beep, immediately enter your Remote Access Code (the factory setting is 1 5 9 ). Using the dial pad, enter the number (up to 20 digits) of the remote fax machine where you want your fax messages forwarded, and then press # #. You cannot use press #. 5 and # as dial numbers.
10 Making Copies Basic Copy Operations Using the Machine as a Copier You can use the machine as a copy machine, making up to 99 copies at a time. Do NOT pull on the paper while copying is in progress. The scannable area of the machine begins at approximately 4 mm from the edge of the paper. (4 mm) Non-scannable area (4 mm) Making a Single Copy 1 Insert the document face up in the Automatic Document Feeder, or face down on the glass platen. 2 Press Copy.
Making Multiple Copies (Using the Automatic Document Feeder) 1 2 Insert the document face up in the Automatic Document Feeder. 3 Press Copy. Using the dial pad, enter the number of copies you want (up to 99). For example, press 3, 8 for 38 copies. To sort the copies, use Options key. (See Sorting Multiple Copies (Using Automatic Document Feeder), page 54) Making Multiple Copies (Using the Glass Platen) 1 Lift the Document Cover.
Temporary Copy Setting You can improve your copies by using the Copy keys: Enlarge/Reduce, Contrast, and Options. These settings are temporary, and the machine returns to its default settings 45seconds after it finishes copying. If you want to use these temporary settings again, place the next original in the Automatic Document Feeder or glass platen before the 45seconds expire. Copying Using Multiple Settings You can try different combinations of settings for the best results.
Making Enlarged or Reduced Copies 1 Insert the document face up in the Automatic Document Feeder, or face down on the glass platen. 2 3 4 Using the dial pad, enter the number of copies you want (up to 99). 5 6 Press Set. Press Enlarge/Reduce. Press or to choose an enlargement or reduction ratio. You can reduce to 71%, 50% or 25% of the original size by pressing key. —OR— You can enlarge to 141%, 150%, 200% or 400% by pressing key.
Using the Options Key The Options key changes the settings for number of copies, stack/sort and special copy options for the next copy only. See the explanation below the table. Press Options Menu Selections Options Factory Setting NO. OF COPIES NO.
Special Copy Options (Using Automatic Document Feeder) You can save paper by copying either two or four pages onto one page. 1 2 3 4 5 Insert the document face up in the Automatic Document Feeder. Using the dial pad, enter the number of copies you want (up to 99). Press Options and Press or or to select SPECIAL, and then press Set. to select 2 IN 1, 4 IN 1 or OFF, and then press Set. Press Copy—OR—Press or for additional settings.
4 in 1 1 23 1 2 3 4 4 Poster You can create a poster size copy of a photograph. Special Copy Options (2in1, 4in1 or Poster) are not available with Enlarge/Reduce. Poster size copy can be made only by using glass platen. Poster is not available for multiple copies.
Paper Type You can use the following types of paper for copying. For the best print quality, select the type of media that you are using. THIN (60-69 gsm) For thin paper PLAIN (70-95 gsm) For ordinary plain paper THICK (96-120 gsm) For heavy weight paper or rough paper THICKER (121-161 gsm) For heavier weight paper, rough paper or bond paper TRANSPARENCY For transparency (OHP) 1 2 3 Press Options and Press or or to select PAPER TYPE, and then press Set.
Copy Mode (Type of Original) You can select the Copy resolution for your type of original. The default setting is AUTO, which is used for originals that contain both text and photographs. TEXT is used for originals containing only text. PHOTO is used for copying photographs. 1 2 3 Press Menu, 3, 1. Press or to choose the type of original (AUTO, TEXT or PHOTO), and then press Set. Press Stop/Exit—OR—Press for additional settings.
11 Using the machine as a Printer Special Printing Features Windows® Printing The dedicated printer driver for Microsoft ® Windows® 95, 98, 98SE, Me, 2000 Professional and Windows NT® Workstation Version 4.0 are available on the CD-ROM supplied with the MFC. You can easily install them into your Windows ® system using our installer program (see Quick Setup Guide).
Two-Sided Printing (Manual Duplexing) The supplied printer driver for Windows ® 95, 98, 98SE, Me and for Windows NT ® Workstation Version 4.0 enables manual duplex printing. (For more information, see the Help screen for the printer driver.) The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows ® driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam.
Loading One Sheet of Paper You do not have to choose manual feed in the Setup dialog box of your printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face up in the manual feed slot. 1 Align the paper at the centre of the manual feed slot, and be sure to insert the paper into the manual feed slot until the front edge of the paper touches the paper feed roller.
Printing on Thicker Paper and Card Stock When the rear cover is lifted up, the machine has a straight paper path from the manual feed slot to the rear of the printer. Use this paper feed and output method when you want to print on envelopes, thicker paper or card stock. 1 2 3 Select manual feed mode in the printer driver. 4 5 Adjust the manual feed paper guides to the width of the paper you are using. 6 After the machine ejects the printed page, return to Step 5 to insert the next sheet of paper.
Face Down Output Bin The machine ejects paper with printed surfaces face down into the output bin in the front of the machine. Pull out the output bin extension to support the printed pages. To prevent the possibility of transparencies smudging as they stack in the output bin, remove each transparency after it exits. Reset Key Press this key to clear data from the memory.
Printer Menu Functions Printing the Internal Font List You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you select it. 1 2 3 Press Menu, 4, 1, 1. Press Fax Start. The machine prints the list. Press Stop/Exit. Printing the Print Configuration List You can print a list of current settings for the printer. 1 2 3 Press Menu, 4, 1, 2. Press Fax Start. The machine prints the settings. Press Stop/Exit.
Acceptable Paper To achieve high quality printing using the machine, it’s very important to select the right kind of paper. Paper Type Paper Size Upper Tray & Lower Cut sheet Tray A4, Letter, B5 (ISO), A5, A6 (for Upper Tray Only), Executive Manual Feed Slot: Cut sheet A4, Letter, Legal, B5 (ISO), A5, A6, Executive, Custom size 70-216 × 116-356 mm (2.75-8.5 × 4.
12 Printer Driver Settings (For Windows® Only) Using the Brother MFC-9880 Printer Driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The printer drivers are on the supplied CD-ROM. The latest printer driver can also be downloaded from the Brother Solutions Centre at http://solutions.brother.
Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper. Ex. 4 in 1 Ex. 1 in 2 × 2 pages Border Line When printing multiple pages on one sheet with the Multiple Page feature you can select to have a solid border, dash border or no border around each page on the sheet.
Media Type You can use the following types of media in your printer. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies When using ordinary plain paper, select Plain Paper. When using heavier weight paper, envelopes or rough paper select Thick Paper or Thicker Paper. For bond paper, select Bond Paper and for OHP transparencies, select Transparencies.
Advanced Tab 1 2 3 4 5 Change the tab settings by selecting one of the following icons: 1. Print Quality 2. Duplex Printing 3. Watermark 4. Page Setting 5.
Print Quality Resolution You can change the resolution as follows: ◆ 300 dpi ◆ 600 dpi Toner Save You can save running costs by turning on the Toner Save Mode, which reduces the print density and toner usage. Print Setting (For Windows® 95/98/98SE/Me Users Only) Print Setting is used for optimizing your print quality for the type of document being printed (Photos, Graphics or Scanned Images). When you choose Auto (Recommended), the printer automatically prints with the most suitable print settings.
Watermark You can place a logo or text into your document as a Watermark by using a bitmap file as your source file or select one of the preset Watermarks. Print Watermark The Print Watermark feature offers printing choices of: On all pages On first page only From second page Custom With the In background feature checked the Watermark will print behind your document on the page. If this feature is not checked then the Watermark will print on top of your document.
Watermark Bitmap Enter the file name and location of your bitmap image in the File box or Browse for the file location. You can also set the scaling size of the image. Position The position settings offer controls on where the Watermark can be positioned on the page. Page Setting You can change the print size of your document with the Scaling feature. 1. Check Off if you want to print the document as it appears on your screen. 2.
Device Options Set one of the following Printer Functions: • Quick Print Setup • Administrator (For Windows® 95/98/98SE/Me Users Only) • Print Date & Time Quick Print Setup Printer Driver Settings (For Windows® Only) 73 PRINTER/SCANNER The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options section.
Administrator (For Windows® 95/98/98SE/Me Users Only) The administrator selection permits the Copy, Scaling and Watermark features to be locked and Password protected. Record your password and keep it in a safe place for future reference. If you forget your password these settings can not be accessed.
Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time on your document from your computers system clock. Click the Setting button to change the Date and Time Format, Position and Font. To include a background with the Date and Time select Opaque. When Opaque is selected you can set the Darkness of the Date and Time background by changing the percentage.
Default Source The Default Source allows you to choose which paper source will be used when the paper size of the document being sent does not match the Paper Source Settings. Available Options In order to access the optional 2nd paper tray the option must be installed in the driver. Highlight the model number from the Available Options list and click Add. The optional tray will then be listed in the Installed box, Paper Source Setting list and the screen illustration will display the 2nd tray.
Support Tab The Support Tab provides driver version information and setting information. In addition there are links to the Brother Solution Centre and Driver Update Web sites. Brother Solutions Centre The Brother Solutions Centre is a Web site offering information about your Brother product including FAQ’s, User Guides, Driver updates and Tips for using the machine. Web Update Web Update checks the brother web site for updated drivers and automatically downloads and updates the driver on your computer.
Features in the Printer Driver (For Windows® 2000) The Windows® 2000 printer driver utilizes Microsoft’s uni-driver architecture. The following section describes the driver features and selections available for Windows ® 2000. General Tab Printing Preferences In the General tab, click the Printing Preferences... button to access the Layout tab. Layout Tab Orientation Orientation selects the position of how your document will be printed (Portrait or Landscape).
Pages Per Sheet You can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. The image of each page will be reduced as needed to fit on the paper. 2 in 1 4 in 1 Paper/Quality Tab Paper Source Possible paper sources are: Automatically Select, Auto, Upper Paper Tray, Lower Paper Tray (optional paper tray) and Manual Feed Slot. ■ When Automatically Select is chosen the machine automatically will choose the tray with the appropriate size of paper.
Media For the best print quality, select the type of media you are using: ■ Regular ■ Thick Paper ■ Thicker Paper ■ Transparency When using ordinary plain paper, select Regular. When using heavier weight paper, envelopes, or rough paper, select Thick Paper or Thicker Paper. For OHP transparencies, select Transparency. Advanced Options Click the Advanced... button in the Paper/Quality tab to access the screen below: Paper/Output Paper Size—Select the paper size of the document you are printing.
Device Settings Tab Form To Tray Assignment This selection assigns the paper size to each paper source. For auto paper selection (Automatically Select) to work properly, the paper size set for each source must match the actual size of paper loaded. The available options are: A4 A5 B5 (JIS) Executive Legal Letter Printer Memory—If you installed optional memory into the machine, you must select the correct size of total memory in the machine for the driver to access the additional memory.
13 Using the Windows -Based Brother Control Centre ® (For Windows® Only) Brother Control Centre The Brother Control Centre is a software utility that pops up on the PC screen whenever paper is placed in the Automatic Document Feeder. This allows you to access the most frequently used scanning applications only with a few mouse clicks. Using the Control Centre eliminates the need to manually launch the specific applications.
How to Turn Off AutoLoad 1 Left click the Control Centre 2 When the Control Centre main screen appears, left click on the Configuration icon and click Show. Control Centre button. A dialog box with a check box labelled “AutoLoad Pop-up” will appear: 3 Uncheck the AutoLoad Pop-Up option. Using the Scan Key with Windows PC You can use the Scan keys on the control panel to scan documents into your word processing, graphics or E-mail applications.
Using the Control Panel Keys Before you can use the Scan keys on the control panel, you must have connected the machine to your Windows® based PC and loaded the appropriate Brother Drivers for your version of Windows ®. When you are ready to use the Scan keys, make sure the Brother Control Centre application is running on your PC. Scan to E-mail You can scan either black and white or colour documents into your E-mail application as a file attachment.
Brother Control Centre Features Auto Configuration During the installation process the Control Centre checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Centre automatically will create a link and a scanning application button for Outlook.
Copy Operations Copy—allows you to use the PC and any Windows ® printer driver for enhanced copy functions. You can scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer driver—OR—You can direct the copy output to any standard Windows ® printer driver installed on the PC. PC-FAX Operation Send a Fax—allows you to scan a picture or text original and automatically send the image as a fax from the PC using the Brother PC-FAX software.
Setting Up the Scanner Configurations The Pop-Up application stores eight different scanning modes. Each time you scan an original, you will choose the most appropriate scanning mode from the following: Faxing, Filing and Copying Text for OCR Photos Photos (High Quality) Photos (Quick Scan) Custom Draft Copy Fine Copy Each mode has its own set of stored settings. You can keep the factory default settings or change them at any time: Resolution—Select the scanning resolution you most frequently use.
Scan to File Scanner Setting From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. Destination Folder PaperPort Folder—Select this checkbox to scan the document into your PaperPort folder.
Scan to E-mail Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. E-mail Application EMail Application—From the pull-down list, select your E-mail application. E-mail Settings—Click the E-mail Settings… button to set up links.
File Attachments Do not convert files—Click this checkbox if you do not want to change the file type of attachments. The Conversion Options will not be available (greyed). Convert MAX files only—Click this checkbox if you want to convert only attachments that are PaperPort files. Convert all files when possible—Click this checkbox if you want to change the file type of all attachments.
Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. Word Processor Word Processor—From the pull-down list, select the word processor you want to use.
OCR Package—From the pull-down list, select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother MFC Software Suite. Click the OCR Settings… button to choose how the OCR application will read the pages you scan into your word processor application. The Preferences window will appear: Select your setting and click OK. ◆ Auto Orientation—Check this checkbox if you want your word processor application to read the page as it is set up.
Copy Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. Copy Settings Brother MFC9880 Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options… button.
Send a Fax Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. FAX Settings Brother PC-FAX FAX Resolution—Fine (200 × 200) 1 To change the fax options, click the FAX Options… button.
14 Using ScanSoft PaperPort for Brother and ScanSoft TextBridge ™ ® ™ ® ScanSoft™ Paper Port® for Brother is a document management application. You will use PaperPort® to view scanned documents. PaperPort ® has a sophisticated, yet easy-to-use, filing system that will help you organize your documents. It allows you to combine or “stack” documents of different formats for printing or filing. PaperPort ® can be accessed through the PaperPort ® program group.
Desktop View displays items as thumbnails Page View displays each item as a full page Organizing Your Items in Folders PaperPort® has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View. An item can be a PaperPort® item or a non-PaperPort® item: ■ Folders are arranged in a “tree” structure in the Folder View. You use this pane to select folders and view their items in Desktop View.
Using ScanSoft™ TextBridge® OCR (Converting Image Text to Text You Can Edit) Software by: ScanSoft™ TextBridge® OCR is automatically installed when you install PaperPort ® on your computer. PaperPort® can quickly convert the text on a PaperPort ® item (which is really just a picture of the text) into text that you can edit with a word processing application.
Accessing the Scanner To choose TWAIN_32 Brother MFL Pro Colour as your scanner driver, select it under the “Select scanner”—OR—“Select source” option in your software. From the PaperPort® window, select Acquire from the File drop-down menu or select the TWAIN or Scan button. The Scanner Setup dialog box will appear: Scanning a Document into your PC 1 Insert the document face up in the Automatic Document Feeder, or face down on the glass platen.
Settings in the Scanner Window Image Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge® 99 PRINTER/SCANNER Resolution Select the scanning resolution from the Resolution drop down list. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. Scan Type Black & White: Set the Scan Type to Black & White for text or line art. For photographic images, set the Scan Type to Grey (Error Diffusion) or True Grey.
Custom Size Set the Size to one of the following: ◆ Letter (8 1/2 × 11 inches) ◆ A4 (210 × 297 mm) ◆ Legal (8 1/2 × 14 inches) ◆ A5 (148 × 210 mm) ◆ B5 (182 × 257 mm) ◆ Executive (7 1/4 × 10 1/2 inches) ◆ Business Card (60 × 90 mm) ◆ Custom (User adjustable from 0.35 × 0.35 inches to 8.5 × 14 inches) After you select a custom size, you can adjust the scanning area further by using the left mouse button to drag the dotted outline of the scanning area.
PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version of the image will appear in the Scanning Area. This is only a preview of the image so you can see how it will look. The PreScan button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, select the Start button to scan the image. 1 Insert the document face up in the Automatic Document Feeder, or face down on the glass platen.
15 Setting Up and Using PC-FAX (For Windows® Only) Introduction This chapter outlines the basics of the Brother software, so you can get started using the MFC Software Suite. MFC Software Suite for the machine includes ScanSoft ™ PaperPort® for Brother and ScanSoft™ TextBridge®. (See Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®, page 95) Brother Resource Manager The Brother Resource Manager application must be running for you to use the machine with your Windows® computer.
Apply This uploads the data to the machine, but does not exit the remote setup application. Print This command prints the selected items on the machine. You can not print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and click Print. Export This command saves the current configuration settings to a file. Import This command reads the settings from a file. PC-FAX Sending (For Windows® Only) The Brother PC-FAX feature allows you to use your PC to send a file.
Setting Up Sending To access the Sending tab from the Brother PC-FAX Setup dialog box, click the Sending tab. Outside line access Enter the number needed to access an outside line. This is sometimes required by the local PBX telephone system. Include header To add header information to the top of the fax pages being sent, check the Header box. Addressbook file You can select different database files for use with the address book.
User interface To select User Interface for the sending dialog box. You have a choice of the Simple Style or the Facsimile Style. Facsimile Style Simple Style Setting Up Speed Dial Access the Speed Dial tab from the Brother PC-FAX Setup dialog box by clicking the Speed Dial tab. (To use the feature you must select the Facsimile Style user interface.) PRINTER/SCANNER You can register any address or group on one of the ten Speed Dial buttons.
The Address Book From the Start menu, select Programs, Brother, MFC Software Suite, and then click Address Book. The Brother Address Book dialog box will appear: Setting Up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information for members and groups. 1 In the Address Book dialog box, click the icon to add a member.
Setting Up a Group for Broadcasting If you repeatedly send the same PC-FAX to multiple recipients, you can combine members into a Group. 1 In the Brother Address Book dialog box, click the icon to create a group. The Brother Address Book Group Setup dialog box appears: 2 3 Type the name of the new group in the Group Name field. 4 After all the members have been added, click OK. In the Available Names box, select each member to be included in the Group, and then click Add>>.
Exporting the Address Book You can export the address book to an ASCII text file (*.csv). To export the current telephone book: If you are creating a Vcard, you must first select the member. 1 From the Address Book select File, point to Export, and then click Text—OR—Click Vcard and go to Step 5. 2 Select the data fields you wish to Export from the Available Items column, and then click Add>>.
Importing to the Address Book You can import ASCII text files (*.csv) or Vcards into your Address Book. To import an ASCII text file: 1 From the Address Book select File, point to Import, and then click Text—OR—Click Vcard and go to Step 5. 2 Select the data fields you wish to Import from the Available Items column and click Add>>. Select the fields from the Available Items list in the same order they are listed in the Import text file.
Setting Up Cover Page Access the Brother PC-FAX Cover Page Setting from the FAX Sending dialog box by clicking . (See User interface, page 105) The Brother PC-FAX Cover Page Setup dialog box will appear: To You can enter information in each box. If you are sending a fax to multiple recipients, the recipient information will not be printed on the Cover Page. From You can enter information in each box. Comment Type the comment you want to add to the cover page.
Sending a File as a PC-FAX Using the Simple Style 1 2 Create a file in Word, Excel, Paint, Draw, or any other application on your PC. 3 Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: 4 In the To: field, type the fax number of the receiving party. You can also use the Address Book to select destination fax numbers by clicking To: button. If you made a mistake entering a number, click the Clear button to clear all entries.
Sending a File as a PC-FAX using the Facsimile Style 1 2 Create a file in Word, Excel, Paint, Draw, or any other application on your PC. 3 Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: 4 Enter a telephone number by using any of the following methods: A. Enter the number using the numeric keypad. B. Click any of the 10 Speed Dial buttons. C. Click the Address Book button, and then select a Member or Group from the Address Book.
PC-FAX Receiving You can receive incoming faxes into your PC. Running PC-FAX Receiving Form the Start menu, select Program File, Brother, MFC Software Suite and then select “PCFAX Receiving”. The PC-FAX session. icon will appear on your PC Task tray for this Windows ® Setting Up Your PC 1 Right-click the PC-FAX PC-Fax RX Setup. 2 The PC-Fax RX Setup dialog box will appear: 3 4 In Ring Delay, select the number of rings before your PC answers incoming calls.
16 Using the Brother MFC with a New Power Macintosh G3, G4 or iMac /iBook ® ™ Set up Your USB Equipped Apple® Macintosh® G3, G4 or iMac™ with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1 Before you can connect the machine to your Macintosh®, you must purchase a USB cable that is no longer than 6 feet (1.8 meters). To work with the machine, your USB-Equipped Apple ® Macintosh® must be set up with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1. (The Brother Scanner Driver works only with Mac OS 8.6/9.0/9.0.4/9.1.
To print the document: 3 From your Macintosh application software, click File menu and select Page Setup. You can change the settings for Paper Size, Orientation and Scaling, then click OK. 4 From application software, click File menu and select Print. Click Print to start printing. If you want to change Copies, Pages, Resolution, Paper Source and Media Type, select your settings before clicking Print. Option Setup allows you to change Duplex.
Sending a Fax from your Macintosh Application You can send a fax directly from your Macintosh application using the following steps: 1 2 Create a document in a Macintosh application. To begin the fax transmission, select Print from the File menu. The Printer dialog box appears: When Printer is selected, the top button shows Print and the Address button is greyed. 3 From the Output pull-down menu, select Facsimile.
4 Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers; the right box will show the Destination Fax Numbers as you select them. 5 To address the fax, type a fax number in the Input Fax Number box. —OR— Select a name/number from the Stored Fax Numbers box, and then click >>. Your recipient will appear in the Destination Fax Numbers box.
Setting Up Your Address Book You can add new members and groups to your Address Book, even while you are addressing a fax. Adding a New Member 1 To add a new member to the Address Book, in the Facsimile dialog box click Address. The Address Book dialog box appears: 2 Click New. The following dialog box appears: 3 4 5 Type the name and fax number. If you want to, you can store a comment in the Memo field (up to 15 characters). Click OK to return to the Address Book dialog box.
Adding a New Group You can set up a group of multiple recipients. 1 Click Group. The Group Setting dialog box appears: 2 3 In the Group Name field, type a name for your Group. 4 Click OK. The Address Book dialog box reappears: 5 Click OK. The Print/Facsimile dialog box reappears: 6 If you are ready to send your fax, click Send Fax. (Follow the steps on page 116 for sending a fax.) From the Stored Fax Numbers box select the recipients for your Group, and then click >>.
Using Brother TWAIN Scanner Driver with Your Apple® Macintosh® The Brother MFC Software Suite includes a TWAIN Scanner driver for Macintosh ®. This Macintosh® TWAIN Scanner driver can be used with applications that support the TWAIN specification. You can use PaperPort for scanning. Accessing the Scanner Run your Macintosh TWAIN-compliant application software. The first time you use the Brother Twain driver, set it as default by choosing the Select Source.
Settings in the Scanner Window Image Resolution Choose the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™ 121 PRINTER/SCANNER Colour Type Black & White—Set the Colour Type to Black & White for text or line art. For photographic images, set the Colour Type to Grey (Error diffusion) or True Grey.
Scanning Area Set the Size to one of the following: ◆ Letter (8.5 × 11 inches) ◆ A4 (210 × 297 mm) ◆ Legal (8.5 × 14 inches) ◆ A5 (148 × 210 mm) ◆ B5 (182 × 257 mm) ◆ Executive (7.25 × 10.5 inches) ◆ Business Card (90 × 60 mm) ◆ Custom (User adjustable from 0.35 × 0.35 inches to 8.5 × 14 inches) After you choose a custom size, you can adjust the scanning area. Click and hold the mouse button as you drag the mouse to crop the image. Width: Enter the width of the custom size.
Contrast The contrast setting is adjustable only when you have selected one of the grey scale or colour settings, but it is not available when Black & White is selected as the Colour Type. Increasing the contrast level (by dragging the slidebar to the right) emphasizes dark and light areas of the Image, while decreasing the contrast level (by dragging the slidebar to the left) reveals more detail in grey areas. Instead of using the slidebar, you can type a value in the box to set the contrast. Click OK.
17 For DOS User How to Use the machine with Your DOS Application Software Before working with your application software that runs on DOS, check that the machine’s name appears in the printer selection of your application software. If the machine is not listed, you must install the printer driver that corresponds to HP LaserJet 5P’s emulations. The following table shows the combination of printer driver and emulation mode.
5 Type CD DOS and press Enter. X:\>CD DOS 6 Type RPCSETUP and press Enter. X:\DOS>RPCSETUP 7 Follow the instructions from the installer. Running the Remote Printer Console Main Program Type C:\DOS>RPCX and press the Enter key to start the Remote Printer Console main program. The Main Screen will appear on your computer screen. ■ Do not use this program from a DOS window running under Windows.
18 Troubleshooting and Maintenance Error Messages You may occasionally encounter a difficulty with the machine or telephone line. If this happens, the machine often identifies the problem and displays an error message. The list below explains the most common error messages, in alphabetical order. ERROR MESSAGE CAUSE CHANGE DRUM SOON The drum unit is near the end of its life. ACTION If you have a print quality problem, replace the drum unit with a new one. The drum counter was not reset after 1.
ERROR MESSAGE CAUSE ACTION COOLING DOWN The temperature of the drum unit or You must wait and allow the toner cartridge is too hot. The machine to resume printing when machine will pause its current print it is ready. job and go into cooling down mode. During the cooling down mode, you will hear the cooling fan running while the display on the machine shows COOLING DOWN. COVER OPEN The front cover was not completely closed. Open, then close the front cover.
ERROR MESSAGE CAUSE ACTION PLS CLEAN DRUM The primary corona wire of drum unit Clean the primary corona wire of is dirty. drum unit. (See Cleaning the Drum Unit, page 140) PLS OPEN COVER A page, piece of paper or paper clip, Open the front cover and remove etc. may be jammed inside the the drum unit. If you see any machine. jammed paper or other item, gently pull it out. Reinstall the drum unit, then close the front cover. If the error message remains, open and close the front cover again.
Document Jams and Paper Jams Based upon where the original document or printed sheet is jammed, follow the appropriate set of instructions to remove it. Document Jam in the Top of the Automatic Document Feeder Unit 1 Remove any paper from the document feeder that is not jammed. 2 3 4 5 Lift the Automatic Document Feeder cover. Pull the jammed document out to the left. Close the Automatic Document Feeder cover. Press Stop/Exit.
Paper is Jammed in the Paper Tray 1 2 3 Pull the paper tray out of the machine. 4 Press down the paper to flatten it in the paper tray. 5 Reinstall the paper tray. Remove any crinkled sheets. Adjust the guides inside the paper tray according to the paper you are using. Paper is Jammed near the Drum Unit 1 2 Open the front cover. 3 4 5 Gently pull out the jammed paper. Remove the drum unit but do not force it if it cannot be removed easily.
Difficulty with Operation If you think there is a problem with the machine, make a copy first. If the copy looks good, the problem is probably not the machine. Check the table below and follow the troubleshooting tips. DIFFICULTY SUGGESTIONS Printing and Receiving Faxes Condensed print and horizontal streaks/top and bottom of sentences are cut off. This can be caused by static or interference on the telephone line. You can make a copy using the Copy function and see if the same problem occurs.
DIFFICULTY SUGGESTIONS Sending Faxes Poor transmitting quality Try changing your resolution to FINE or SUPERFINE. (See Fax Resolution, page 20) Make a copy to verify the machine’s scanner operation. Transmission verification prints “Results:NG” There is probably temporary noise or static on the phone line. Try sending the fax again. If the problem continues, call the Telephone Company to check your phone line.
DIFFICULTY SUGGESTIONS ® Windows Setup Printing Difficulties I cannot print from my application software. Make sure the Windows® printer driver is installed and you select it in your application software. Software Difficulties “MFC Connect Failure” If the machine is not connected to your PC and you have loaded the Brother software, the PC will show “MFC Connect Failure” each time you restart Windows®.
DIFFICULTY SUGGESTIONS Printed pages are stained with Clean the machine’s interior and the primary corona wire of drum toner or have vertical stripes. unit. (See Regular Maintenance, page 138 and Cleaning the Drum Unit, page 140) Make sure that the tab of the corona wire is at the home position. If after cleaning, you still see dark stripes or toner stains and the display shows CHANGE DRUM SOON, replace the Dark Stripes or Toner Stains drum unit with a new one.
DIFFICULTY Printed pages are blurred at the centre or at either edge. Blurred Page Ghost images appear on printed page. SUGGESTIONS Certain environmental conditions such as humidity, high temperatures, etc. may cause this condition to occur. Make sure the machine is placed on a flat, horizontal surface. Remove the drum unit with the toner cartridge installed. Try rocking them from side to side. You may clear a blurred page by wiping the scanner window with a clean soft cloth.
Packing and Shipping the Machine Whenever you transport the machine, use the packing materials that came with the machine. If you do not pack the machine correctly, you could void your warranty. 1 2 3 Unplug the machine from the telephone wall socket. Unplug the machine from the mains socket. Unplug the Parallel cable or USB cable from the machine. Do not unplug the machine until a print job is finished. 4 5 Open the front cover. Lock the scanner lock lever.
7 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag completely. Plastic Bag Drum Unit Toner Cartridge 8 9 Close the front cover. Put the front output bin extension into position. Wrap the machine in the plastic bag and place it in the original carton with the original packing material.
Regular Maintenance You can keep the machine in optimum condition by cleaning it on a regular basis. It is a good idea to clean the drum unit during this routine. Avoid using thinners or other organic solvents to clean the machine and do not use water. Cleaning the Scanner Unplug the machine and lift the document cover. Clean the glass platen and white film with methylated sprit on a lint-free cloth. White Film Document Cover Glass Platen Lift the Automatic Document Feeder unit.
Cleaning the Printer • • • • 1 2 Do not use isopropyl alcohol to remove dirt from the control panel. It may cause a crack on the panel. Do not use isopropyl alcohol to clean the scanner window or the toner sensor. Do not touch the scanner window with your finger. Handle the drum unit carefully as it contains toner. If toner scatters and your hands or clothes get dirty, immediately wipe or wash it off with cold water. Open the front cover. Remove the drum unit assembly.
Cleaning the Drum Unit We recommend you place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering toner. 1 Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times. 2 Return the tab to the home position (▼ mark position) before reinstalling the drum unit. Tab Corona Wire Home Position ( ) If you do not position the tab at the home position, printed pages may have vertical stripes.
Replacing the Toner Cartridge The machine can print up to 6,000 pages using a high yield toner cartridge (TN-6600). When the toner cartridge is running low, the display shows CHANGE TONER. The machine is supplied with a standard toner cartridge (TN-6300) that must be replaced after approximately 3,000 pages. Actual page count will vary depending on your average document type. It is a good idea to keep a new toner cartridge ready for use when you see the toner low warning.
Steps for Replacing Toner Cartridge After you have just used the machine, some internal parts of the machine will be extremely HOT! So, never touch the shaded parts shown in the illustration below.
1 Open the front cover and pull out the drum unit. Front Cover Drum Unit Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner. 2 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly. Lock Lever Handle the toner cartridge carefully. If toner scatters on your hands or clothes, immediately wipe it off or wash them with cold water.
3 Unpack the new toner cartridge. Place the used toner cartridge into the aluminium bag and discard it according to local regulations. • 4 Wait to unpack the toner cartridge until immediately before you install it into the machine. If a toner cartridge is left unpacked for a long period of time, the toner life is shortened. Gently rock the toner cartridge from side to side five or six times. Toner Cartridge 5 Remove the protective cover.
6 Install the new toner cartridge into the drum unit until it clicks into place. Drum Unit Toner Cartridge 7 Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times. Return the blue tab to the home position before reinstalling the drum unit assembly. Tab Corona Wire Home Position ( 8 ) Reinstall the drum unit into the machine and close the front cover.
Drum Life Considerations for Your Brother Fax Machine Your Brother fax machine uses a drum and toner assembly for document printing. The toner life is directly dependent upon the amount of black printing on the printed pages. The estimated drum life is up to 20,000 A4 sized pages.
The actual number of pages your drum will print may be significantly less than these estimates. Because we have no control over the many factors that determine the actual drum life, we cannot guarantee a minimum number of pages that will be printed by your drum. For best performance, use only genuine Brother toner, and the product should be used only in a clean, dust-free environment with adequate ventilation.
3 Pull the toner cartridge out of the drum unit assembly while holding down the lock lever with your right hand. (See Replacing the Toner Cartridge, page 141) Lock Lever Discard the used drum unit according to local regulations. Be sure to seal the drum unit tightly so toner powder does not spill out of the unit. When discarding used drum units, keep them separate from domestic rubbish. 4 Wait to unpack the new drum unit until immediately before installing it.
19 Important Safety Information Important Information for Australia Important Safety Instructions 1 2 3 4 Read all of these instructions. 5 6 Do not place this product on an unstable surface. 7 This product should be operated from the type of power source indicated on the label. If you are not sure of the type of power available, consult with your dealer or local power company. 8 This product is equipped with a 3-wire earthed plug. This plug will fit into only an earthed socket.
15 Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified service personnel under the following conditions: ◆ When the power cord is damaged or frayed. ◆ If liquid has been spilled into the product. ◆ If the product has been exposed to rain or water. ◆ If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions.
12 This equipment should not be used under any circumstances which may constitute a nuisance to other Telecom customers. 13 Not all telephones will respond to incoming ringing when connected to the extension socket. 14 This equipment may not provide for the effective hand-over of a call to another device connected to the same line. 15 The answer delay setting of this equipment shall not be set to less than the default setting as this will destroy Caller ID information.
28 Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified service personnel under the following conditions: ◆ When the power cord is damaged or frayed. ◆ If liquid has been spilled into the product. ◆ If the product has been exposed to rain or water. ◆ If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions.
Important Information for Some Countries Important Safety Instructions 1 2 3 4 Read all of these instructions. 5 6 Do not place this product near water. 7 Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface.
15 Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points and/or other risks, and may void your warranty. Please refer all servicing to our Authorized Service Personnel. A list of Authorized Service Centres has been included for your convenience, or you may contact the Brother Dealer for Service. 16 This product has no mains ON/OFF switch.
Important Information for All Countries IEC 60825 Specification This machine is a Class 1 laser product as defined in IEC 60825 specifications. The label shown below is attached in countries where required. CLASS 1 LASER PRODUCT APPAREIL À LASER DE CLASSE 1 LASER KLASSE 1 PRODUKT This machine has a Class 3B Laser Diode which emits invisible laser radiation in the Scanner Unit. The Scanner Unit should not be opened under any circumstances. Laser Diode Wave length: 760 - 810 nm Output: 5 mW max.
For Your Safety To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is effectively grounded through the normal household wiring. The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe. For your safety, if in any doubt about the effective grounding of the power, consult a qualified electrician.
20 Optional Accessories The memory board is installed on the main controller board inside the machine. When you add the optional memory board, it increases the performance for both fax and printer operations.
2 Remove the screws securing the rear cover and remove the cover. Back Up Battery 3 Remove the screws securing the access plate and remove the plate. Back Up Battery 4 Disconnect the connector of the back up battery.
5 To install the memory board, align it with the memory socket on the main controller board and push firmly into place, as shown below. OPTIONAL ACCESSORIES 6 7 8 • Hold the memory board by its edges. Do not touch the surface of the board. • Make sure the memory board is securely seated in the main controller board. Reconnect the connector of the back up battery. Reinstall Refit the access plate and the rear cover, using the removed screws.
Optional Paper Tray You can purchase the Paper Tray accessory (LT400) to use as a third paper source. The paper tray holds up to 250 sheets of 75 gsm (20 lb) paper. Network (LAN) Board When you add the NC-8100h Print/Fax Server you can connect the machine into your network (LAN) and use the machine for Internet Fax, Network PC-FAX, Network Scanner, Network Printer. To manage these network features Brother supplies Network Management tools in the form of BRAdmin software and an embedded web server.
21 Specifications Fax Specifications ITU-T Group 3 Coding system MH/MR/MMR/JBIG Modem speed 33600 - 2400 bps; Automatic Fallback Document input width 147 mm to 216 mm (Automatic Document Feeder) Max. 216 (Scanner) Document input length 127 mm to 356 mm (Automatic Document Feeder) Max.
Printer Specifications Emulation Brother Printing System for Windows ®, emulation mode of HP LaserJet 5P (PCL level 5e) Printer Driver Windows® 95, 98, 98SE, Me, 2000 Professional and Windows NT ® Workstation Version 4.0 driver supporting Brother Native Compression mode and bi-directional capability Apple® Macintosh® Quick Draw® Driver for OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1 Interface Bi-directional parallel (IEEE-1284) USB (Universal Serial Bus) 1.
Computer Requirement For Windows® Operating System 95, 98, 98SE CPU (Pentium) RAM 24 MB (32 MB recommended) NT Workstation4.0 75 MHz 32 MB (64 MB recommended) 2000 Professional 133 MHz 64 MB (128 MB recommended) Me 150 MHz 32 MB (64 MB recommended) 50 MB APPENDIX 75 MHz Hard Disk Space For Macintosh® Operating System CPU RAM Apple® All base models meet minimum requirements. Macintosh® QuickDraw® G3, G4, iMac or iBook with OS 8.5/8.5.1 (Only Printer) OS 8.6/9.0/9.0.4/9.
Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been complied and published, covering the latest product’s descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
Entering Text When you are setting certain functions, such as the Station ID, you may need to enter text into the machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0, #, and don’t have printed letters because they are used for special characters. By pressing the appropriate number on the dial pad the correct number of times, you can access the character you want.
About Fax Machines If you are a first-time fax machine user, fax operation might seem a little mysterious. You will soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily. Fax Tones and Handshake When someone is sending a fax, the fax machine sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals. you will hear them when you dial and press Fax Start, and they continue for about 60 seconds after dialling.
Glossary Automatic Document Feeder Capacity Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Automatic Fax Transmission Sending a fax without picking up the handset of an external telephone. Automatic Redial A feature that enables the machine to redial the fax number if the original fax did not go through because the line was busy or there was no answer.
F/T Ring Time The length of time the machine rings (when the receive mode setting is Fax/Tel) to notify you to pick up a voice call that has been automatically answered. Fax/Tel mode You can receive faxes and telephone calls. Do not use Fax/Tel if you are using an external answering machine. (With external telephone only) Fax Forwarding Sends a fax received in memory to another preprogrammed fax number. Fax Storage You can store faxes in memory for remote retrieval.
Remote retrieval access code The four-digit code that allows you to call and access the machine to retrieve fax messages or change fax storage settings. Resolution The number of horizontal and vertical lines per inch. Ring Delay The number of telephone rings before the machine answers a call in Fax/Tel (F/T) or Fax Only Mode. Ring Volume Volume setting for the machine’s ring. Scanning The process of sending an electronic image of an original paper document into your computer.
Index A COVER OPEN .................................... 127 Accessories ...........................................164 Cover Page ............................................. 33 Activation Code .....................................41 Cover Page Message .............................. 34 Administrator .........................................74 Answering Machine .................................6 D Auto Reduction ......................................27 Date and Time ................................
G O Glossary ................................................167 One Touch Dial (Changing) ...................19 Grey Scale ............................................161 One Touch Dial (Storing) ......................18 One Touch Dialling ................................21 H On-Screen Programming .........................ii HELP ......................................................32 Options Key ...........................................54 Help .................................................
Q Specifications ....................................... 161 Quick Print Setup ...................................73 Speed Dial .............................................. 18 QUICK-DIAL ........................................32 Speed Dial (Changing) .......................... 19 QUICK-DIAL (list) ................................32 Standard (Resolution) ............................ 20 Station ID ............................................... 14 R Storing Telephone number ....................
APPENDIX REMOTE ACCESS CARD Change Receive Mode Press 9 8 then for TAD, press 1. FAX/TEL (F/T), press 2. FAX, press 3. Using Remote Access Code 1 Dial the machine phone number from a touch tone phone. Exit Remote Operation Press 9 0. 2 Enter your Remote Access Code (159 ) after Change Remote Access Code 1 Press Menu, 2, 5, 3. 2 Enter the 3-digit number. The cannot be received: 1 long beep — Fax message(s) No beeps — no messages 4 After 2 short beeps, enter a command.
Retrieve Fax Press 9 6 then to Retrieve all faxes press 2, then enter the number of remote fax machine, and then # #. After the beep, hang up and wait. Erase all fax messages press 3. Remote Commands Change Fax Forwarding Setting Press 9 5 then to Turn Fax Forwarding OFF press 1. Turn Fax Forwarding ON press 2. Program Fax Forward Number press 4. Enter the new number of the remote fax machine where you want your fax message forwarded and then press # #. Turn Fax Storage ON press 6.
This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries.
