ADVANCED USER’S GUIDE MFC-J220 MFC-J265W MFC-J410 MFC-J415W Version 0 UK/IRE/GEN
User's Guides and where do I find it? Which manual? i What's in it? Where is it? Safety and Legal Please read the Safety Instructions before you set up your machine. Printed / In the box Quick Setup Guide Read this Guide first. Follow the instructions for setting up your machine and installing the drivers and software for the operating system and connection type you are using.
Table of Contents 1 General setup 1 Memory storage.....................................................................................................1 Automatic Daylight Saving Time............................................................................1 Sleep Mode ...........................................................................................................2 LCD display ...........................................................................................................
6 Printing reports 18 Fax reports...........................................................................................................18 Transmission Verification Report...................................................................18 Fax Journal (activity report) ...........................................................................18 Reports ................................................................................................................19 How to print a report ...........
A Routine maintenance 33 Cleaning and checking the machine.................................................................... 33 Cleaning the outside of the machine ............................................................. 33 Cleaning the machine’s printer platen ........................................................... 34 Checking the ink volume ...............................................................................34 Packing and shipping the machine ......................................
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1 General setup Memory storage Even if there is a power failure, you will not lose the settings you have chosen using the Menu key because they are stored permanently. Also, you will not lose your settings in the FAX, COPY and PHOTO CAPTURE mode key menus if you have chosen Set New Default. You may have to reset the date and time. 1 1 1 Automatic Daylight Saving Time 1 You can set the machine to change automatically for daylight saving time.
Chapter 1 Sleep Mode You can choose how long the machine will remain idle (from 1 to 60 minutes) before it goes into sleep mode. The timer will restart if any operation is carried out on the machine. a b Press Menu. Press a or b to choose General Setup. Press OK. c Press a or b to choose Sleep Mode. Press OK. d Press a or b to choose 1Min, 2Mins, 3Mins, 5Mins, 10Mins, 30Mins or 60Mins. Press OK. e 2 Press Stop/Exit.
General setup Setting the Dim Timer for the backlight Mode Timer 1 1 You can set how long the LCD backlight stays on after the last key press. a b Press Menu. c Press a or b to choose LCD Settings. Press OK. d Press a or b to choose Dim Timer. Press OK. e Press a or b to choose 10Secs, 20Secs, 30Secs or Off. Press OK. f Press Stop/Exit. Press a or b to choose General Setup. Press OK. The machine has four temporary mode keys on the control panel: FAX, SCAN, COPY and PHOTO CAPTURE.
2 Security features TX Lock 2 TX Lock lets you prevent unauthorized access to the machine. While TX Lock is On, the following operations are available: Setting and changing the TX Lock password 2 2 Note If you have already set the password, you will not need to set it again. Receiving faxes While TX Lock is On, the following operations are NOT available: Sending faxes Copying Setting the password a b Press Menu. c Press a or b to choose Miscellaneous. Press OK.
Security features Changing the password a b 2 Turning TX Lock on/off 2 Press Menu. Press a or b to choose Fax. Press OK. Turning TX Lock on a b Press Menu. c Press a or b to choose Miscellaneous. Press OK. 2 2 c Press a or b to choose Miscellaneous. Press OK. d Press a or b to choose TX Lock. Press OK. e Press a or b to choose Set Password. Press OK. d Press a or b to choose TX Lock. Press OK. f Enter a 4-digit number for the current password. Press OK.
3 Sending a fax Additional sending options 3 Contrast 3 When you send a fax you can choose any combination of these settings: resolution, contrast, scan size etc. If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses the suitable contrast for your document. Choose Light when sending a light document. Choose Dark when sending a dark document. a a Press b Press a or b to choose Contrast.
Sending a fax Changing fax resolution The quality of a fax can be improved by changing the fax resolution. a Press b Press a or b to choose Fax Resolution. Press OK. c Press a or b to choose the resolution you want. Press OK. (FAX). 3 Setting your changes as a new default You can save the fax settings for Fax Resolution, Contrast, Real Time TX and Glass ScanSize you use most often by setting them as default. These settings will stay until you change them again.
Chapter 3 Additional sending operations Sending a fax manually Dual Access (Monochrome only) 3 Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax. Note You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory. The number of pages you can scan into the memory will vary depending on the data that is printed on them.
Sending a fax d You can add numbers to the broadcast in the following ways: Press a or b to choose Add Number and press OK. Enter a number using dial pad. Press OK. Press a or b to choose Speed Dial and OK. Press a or b to choose Alphabetical Order or Numerical Order and OK. Press a or b to select a number and OK. e After you have entered all the fax numbers by repeating step d, press a or b to choose Complete. Press OK. f Press Mono Start. Cancelling a Broadcast in progress a b Press Menu.
Chapter 3 Real Time Transmission 3 When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the telephone line is free, the machine will start dialling and sending. Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can do this by turning on Real Time TX. a Press b Press a or b to choose Real Time TX. Press OK. c Press a or b to choose On (or Off). Press OK. (FAX).
Sending a fax Checking and cancelling waiting jobs 3 You can check which jobs are still waiting in the memory to be sent, or cancel a job. (If there are no jobs, the LCD shows No Jobs Waiting.) a b Press Menu. c Press a or b to choose Remaining Jobs. Press OK. Any waiting jobs appear on the LCD. d Press a or b to scroll through the jobs and choose the job you want to cancel. Press OK. e Do one of the following: 3 Press a or b to choose Fax. Press OK. To cancel, press 1 to choose Yes.
4 Receiving a fax Additional receiving operations Printing a reduced incoming fax If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter or Legal size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting. (See Paper Size in chapter 2 in the Basic User’s Guide.) a b Press Menu. c Press a or b to choose Setup Receive. Press OK. d Press a or b to choose Auto Reduction. Press OK.
5 Dialling and storing numbers Voice operations 5 Voice calls can be made either with an extension or external telephone, by dialling manually, or by using Quick Dial numbers. BT Call Sign (U.K. only) Your machine has a BT Call Sign compatible distinctive ringing function, allowing you to dedicate a second telephone number (on the same telephone line) just for receiving faxes. Note • You can switch BT Call Sign off temporarily, then turn it back on.
Chapter 5 Additional dialling operations Combining Quick Dial numbers g 5 5 Sometimes, you may want to choose from several long distance carriers when you send a fax. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of longdistance carriers and credit card numbers as Speed Dial numbers. You can store these long dialling sequences by dividing them and setting them up as separate Speed Dial numbers in any combination.
Dialling and storing numbers Additional ways to store numbers Storing Speed Dial numbers from Outgoing Calls You can also store Speed Dial numbers from the Outgoing Call history. a Press Redial/Pause. You can also choose Outgoing Call by pressing (FAX). Storing Speed Dial numbers from the Caller ID history 5 5 5 If you have the Caller ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming calls in the Caller ID History. (See Caller ID (U.K.
Chapter 5 Setting up groups for broadcasting g To add another number to the group, repeat steps e to f. 5 Groups, which can be stored in a Speed Dial location, allow you to send the same fax message to many fax numbers by pressing only (Speed Dial), Search, OK, the two-digit location and Mono Start. First, you'll need to store each fax number in a Speed Dial location. Then you can include them as numbers in the Group. Each Group uses up a Speed Dial location.
Dialling and storing numbers Changing a Group name a Press b 5 Deleting a Group 5 a Press Press a or b to choose Setup Groups. Press OK. b Press a or b to choose Setup Groups. Press OK. c Press a or b to choose the Group name you want to change. Press OK. c Press a or b to choose the Group you want to delete. Press OK. d Press a or b to choose Change Group Name. Press OK. d Press a or b to choose Delete. Press OK. Press 1 to confirm. Note e Press Stop/Exit. (Speed Dial).
6 Printing reports Fax reports e 6 You need to set up the Transmission Verification Report and Journal Period using the Menu keys. Transmission Verification Report You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following the steps in How to print a report on page 19. The factory setting is Every 50 Faxes. a b Press Menu. Press a or b to choose Fax. Press OK.
Printing reports Reports The following reports are available: XMIT Verify Prints a Transmission Verification Report for your last transmission. Help List A help list showing how to program your machine. Quick Dial Lists names and numbers stored in the Speed Dial memory, in alphabetical or numerical order. Fax Journal Lists information about the last incoming and outgoing faxes. (TX: Transmit.) (RX: Receive.) 6 How to print a report 6 a b Press Menu.
7 Making copies Copy settings 7 You can change the copy settings temporarily for multiple copies. Fast Fast copy speed and lowest amount of ink used. Use to save time printing documents to be proof-read, large documents or many copies. To change a setting, press COPY and then press a or b to scroll through the copy settings. When the setting you want is highlighted, press OK. Normal Normal is the recommended mode for ordinary print outs. This produces good copy quality with good copy speed.
Making copies Enlarging or reducing the copied image You can choose an enlargement or reduction ratio. If you choose Fit to Page, your machine will adjust the size automatically to the paper size you set. 198% 10x15cmiA4 7 186% 10x15cmiLTR 142% A5iA4 100% 97% LTRiA4 93% A4iLTR (MFC-J220 and MFC-J265W only) 83% a Press b c d Load your document. (MFC-J410 and MFC-J415W only) 83% LGLiA4 Enter the number of copies you want. 69% A4iA5 Press a or b to choose Enlarge/Reduce. Press OK.
Chapter 7 Making N in 1 copies or a poster (Page Layout) The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page. e Press a or b to choose Off(1in1), 2 in 1 (P), 2 in 1 (L), 4 in 1 (P), 4 in 1 (L) or Poster(3x3). Press OK. f If you do not want to change additional settings, press Mono Start or Colour Start to scan the page. If you placed the document in the ADF or are making a poster, the machine scans the document and starts printing.
Making copies Place the document face down in the direction shown below: 2 in 1 (P) Sorting copies using the ADF (MFC-J410 and MFC-J415W only) 7 You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on. 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) Poster(3 x 3) You can make a poster size copy of a photograph. a Press b c d Load your document. e Press a or b to choose Sort. Press OK.
Chapter 7 Adjusting Density 7 You can adjust the copy density to make copies darker or lighter. a Press b c d Load your document. e Press d or c to make a lighter or darker copy. Press OK. f You can restore the copy settings Quality, Enlarge/Reduce, Density, and Page Layout, that you have changed, to the factory settings. (COPY). Enter the number of copies you want. Press a or b to choose Density. Press OK. If you do not want to change additional settings, press Mono Start or Colour Start.
8 Printing photos from a memory card PhotoCapture Center™ operations Memory cards folder structures Your machine is designed to be compatible with modern digital camera image files, memory cards; however, please read the points below to avoid errors: The image file extension must be .JPG (other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized). Direct PhotoCapture Center™ printing must be performed separately from PhotoCapture Center™ operations using the PC.
Chapter 8 d Print Images Do one of the following: 8 Print Index (Thumbnails) Press a or b to choose Paper Type, and press OK and press a or b to choose the type of paper you are using, Plain Paper, Inkjet Paper, Brother BP71, Brother BP61 or Other Glossy. 8 The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and so on). Press OK. Press a or b to choose Paper Size and press OK and press a or b to choose the paper size you are using, A4 or Letter. Press OK.
Printing photos from a memory card Printing Photos 8 Print All Photos 8 Before you can print an individual image, you have to know the image number. You can print all the photos on your memory card. a Make sure you have put the memory card in the correct slot. Press (PHOTO CAPTURE). a Make sure you have put the memory card in the correct slot. Press (PHOTO CAPTURE). b Print the Index. (See Print Index (Thumbnails) on page 26.) b c Press a or b to choose Print Photos. Press OK.
Chapter 8 DPOF printing 8 DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, FUJIFILM Corporation, Panasonic Corporation and Sony Corporation) created this standard to make it easier to print images from a digital camera. If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.
Printing photos from a memory card Print Quality a 8 Press a or b to choose Print Quality. Press OK. b Press a or b to choose Normal or Photo. Press OK. c If you do not want to change additional settings, press Colour Start to print. Paper options 8 Paper and print size a Press a or b to choose Paper Size. Press OK. b Press a or b to choose the paper size you are using, 10x15cm, 13x18cm, A4 or Letter. Press OK. c If you chose A4 or Letter, press a or b to choose the Print Size. Press OK.
Chapter 8 Adjusting Brightness, Contrast and Colour Brightness a Press a or b to choose Brightness. Press OK. b Press d or c to make a darker or lighter print. Press OK. c 8 8 You can choose the contrast setting. Increasing the contrast will make an image look sharper and more vivid. a Press a or b to choose Contrast. Press OK. b Press d or c to change the contrast. Press OK. c If you do not want to change additional settings, press Colour Start to print.
Printing photos from a memory card Borderless printing 8 This feature expands the printable area to the edges of the paper. Printing time will be slightly slower. a Press a or b to choose Borderless. Press OK. b Press a or b to choose Off (or On). Press OK. c If you do not want to change additional settings, press Colour Start to print. Date Print You can print the date if it is already in the data on your photo. The date will be printed on the lower right corner.
Chapter 8 Scan to a memory card How to set a new default 8 8 You can save the Scan to Media settings (Quality and File Type) you use most often by setting them as the default settings. These settings will stay until you change them again. a Press b Press a or b to choose Scan to Media. Press OK. c Press a or b to choose Set New Default. Press OK and 1 to choose Yes. d Press Stop/Exit. (SCAN).
A Routine maintenance Cleaning and checking the machine Cleaning the outside of the machine A b Wipe the outside of the machine with a dry, lint-free soft cloth to remove dust. c Lift the output paper tray cover and remove anything that is stuck inside the paper tray. d Wipe the paper tray with a dry, lint-free soft cloth to remove dust. A A IMPORTANT • Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine.
Cleaning the machine’s printer platen CAUTION Be sure to unplug the machine from the electrical socket before cleaning the printer platen. a b Lift the scanner cover until it locks securely in the open position. Clean the machine’s printer platen (1) and the area around it, wiping off any scattered ink with a dry, soft lint-free cloth. Checking the ink volume A Although an ink volume icon appears on the LCD, you can use the Menu key to see a large graph showing the ink that is left in each cartridge.
Routine maintenance Packing and shipping the machine When you transport the machine, use the packing materials that came with your machine. Follow the instructions below to correctly pack your machine. Damage caused to your machine during transit is not covered by your warranty. IMPORTANT A • Make sure that the plastic tabs on both sides of the green protective part (1) have securely clicked into place (2). IMPORTANT It is important to allow the machine to “park” the print head after a print job.
d Lift the machine from the front and hook the tab of the green protective part into the keyed opening (1) on the bottom of the paper tray. Then latch the protective part over the raised portion of the paper tray (2). h Lift the scanner cover ( ) to release the lock. Gently push the scanner cover support down ( ) and close the scanner cover ( ) using both hands. 1 2 3 2 i 1 e Unplug the machine from the telephone wall socket and take the telephone line cord out of the machine.
Routine maintenance j Pack the machine and the printed materials in the original carton with the original packing material as shown below. Do not pack the used ink cartridges in the carton. A k Close the carton and tape it shut.
B Glossary B This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset of an external telephone.
Glossary External telephone A TAD (telephone answering device) or telephone that is connected to your machine. F/T Ring Time The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered. Fax Detect Enables your machine to respond to CNG tones if you interrupt a fax call by answering it. Fax Journal Lists information about the last 200 incoming and outgoing faxes. TX means Transmit. RX means Receive.
Photo resolution (Mono only) A resolution setting that uses varying shades of grey for the best representation of photographs. Pulse A form of rotary dialling on a telephone line. Quick Dial List A listing of names and numbers stored in Speed Dial memory, in numerical order. Real Time Transmission When memory is full, you can send faxes in real time. Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually.
Glossary WLAN Report A printed report that shows the result of the WLAN Connection. Xmit Report (Transmission Verification Report) A listing for each fax sent, that shows its date, time and number.
C Index A sending ................................................... 6 Broadcasting ....................................... 8 cancelling from memory .................... 11 contrast ............................................... 6 from memory (Dual Access) ................ 8 manual ................................................ 8 overseas ............................................ 10 Real Time Transmission .................... 10 Resolution ...........................................
P R Packing and shipping the machine ..........35 PaperPort™11SE with OCR See Software User's Guide. See also Help in the PaperPort™11SE application. PhotoCapture Center™ Borderless .............................................31 Cropping ...............................................30 DPOF printing .......................................28 from PC See Software User's Guide. Print settings Brightness ..........................................30 Contrast .............................................
Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.
