ADVANCED USER’S GUIDE MFC-J220 MFC-J265W MFC-J270W MFC-J410W MFC-J415W Version 0 USA/CAN
User's Guides and where do I find it? Which manual? What's in it? Where is it? Safety and Legal Please read the Safety Instructions before you set up your machine. Printed / In the box Quick Setup Guide Read this Guide first. Follow the instructions for setting up your machine and installing the drivers and software for the operating system and connection type you are using.
Table of Contents 1 General setup 1 Memory storage.....................................................................................................1 Volume Settings.....................................................................................................1 Ring Volume ....................................................................................................1 Beeper Volume................................................................................................
5 Dialing and storing numbers 15 Voice operations ..................................................................................................15 Tone or Pulse (Canada only).........................................................................15 Fax/Tel mode.................................................................................................15 Caller ID.........................................................................................................
8 PhotoCapture Center®: Printing photos from a memory card 30 PhotoCapture Center® operations....................................................................... 30 Memory cards folder structures ..................................................................... 30 Print Images......................................................................................................... 31 Print Index (Thumbnails) ...............................................................................
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1 General setup Memory storage Even if there is a power failure, you will not lose the settings you have chosen using the Menu key because they are stored permanently. Also, you will not lose your settings in the FAX, COPY and PHOTO CAPTURE mode key menus if you have chosen Set New Default. You may have to reset the date and time. 1 1 1 Volume Settings 1 Ring Volume 1 You can choose a range of ring volume levels, from High to Off. While the machine is idle, press d or c to adjust the volume level.
Chapter 1 Beeper Volume When the beeper is on, the machine will beep when you press a key, make a mistake, or after you send or receive a fax. You can choose a range of beeper volume levels, from High to Off. a b Press a or b to choose General Setup. Press OK. Press a or b to choose Volume. Press OK. d Press a or b to choose Beeper. Press OK. e Press a or b to choose Low, Med, High or Off. Press OK. 2 Speaker Volume You can choose a range of speaker volume levels, from High to Off.
General setup Automatic Daylight Saving Time You can set the machine to change automatically for daylight saving time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct date and time in the Date&Time setting. The factory setting is Off, so you will have to turn on Automatic Daylight Saving Time as follows. a b Press Menu. c Press a or b to choose Auto Daylight. Press OK. d Press a or b to choose On (or Off). Press OK.
Chapter 1 LCD screen LCD Contrast 1 1 You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. Setting the backlight brightness 1 You can adjust the brightness of the LCD backlight. If you are having difficulty reading the LCD, try changing the brightness setting. a b Press Menu. Press a or b to choose General Setup. Press OK. c Press a or b to choose LCD Settings. Press OK.
General setup Mode Timer 1 1 The machine has four temporary mode keys on the control panel: FAX, SCAN, COPY and PHOTO CAPTURE. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last. a b Press Menu. c Press a or b to choose Mode Timer. Press OK. d Press a or b to choose 0Sec, 30Secs, 1Min, 2Mins, 5Mins or Off. Press OK. e Press Stop/Exit.
2 Security features TX Lock TX Lock lets you prevent unauthorized access to the machine. While TX Lock is On, the following operations are available: 2 Setting and changing the TX Lock password 2 2 Note If you have already set the password, you will not need to set it again. Receiving faxes While TX Lock is On, the following operations are NOT available: Sending faxes Copying Setting the password a b Press Menu. c Press a or b to choose Miscellaneous. Press OK.
Security features Changing the password a b 2 Turning TX Lock on/off 2 Press Menu. Press a or b to choose Fax. Press OK. Turning TX Lock on a b Press Menu. c Press a or b to choose Miscellaneous. Press OK. 2 2 c Press a or b to choose Miscellaneous. Press OK. d Press a or b to choose TX Lock. Press OK. e Press a or b to choose Set Password. Press OK. d Press a or b to choose TX Lock. Press OK. f Enter a 4-digit number for the current password. Press OK.
3 Sending a fax Additional sending options 3 Contrast 3 When you send a fax you can choose any combination of these settings: resolution, contrast, scan size etc. If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses the suitable contrast for your document. Choose Light when sending a light document. Choose Dark when sending a dark document. a a Press b Press a or b to choose Contrast.
Sending a fax Changing fax resolution The quality of a fax can be improved by changing the fax resolution. a Press b Press a or b to choose Fax Resolution. Press OK. c Press a or b to choose the resolution you want. Press OK. (FAX). 3 Setting your changes as the new default You can save the fax settings for Fax Resolution, Contrast, Real Time TX and Glass ScanSize you use most often by setting them as default. These settings will stay until you change them again.
Chapter 3 Additional sending operations Sending a fax manually Sending a fax at the end of a conversation 3 Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax. Note (MFC-J410W and MFC-J415W only) To send a multiple page fax, use the ADF. a Press b c Load your document. d e Dial the fax number. f (FAX). To listen for a dial tone press Hook or pick up the handset of the external telephone.
Sending a fax Broadcasting (Black & White only) Note 3 Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed Dial numbers, and up to 50 manually dialed numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed. a Press b c Load your document. d You can add numbers to the broadcast in the following ways: (FAX). Press a or b to choose Broadcasting. Press OK.
Chapter 3 g h To cancel the Broadcast, press 1. Overseas Mode Press Stop/Exit. If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off. Real Time Transmission 3 When you are sending a fax, the machine will scan the document into the memory before sending it.
Sending a fax Checking and canceling waiting jobs 3 You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD shows No Jobs Waiting.) a b Press Menu. c Press a or b to choose Remaining Jobs. Press OK. Any waiting jobs appear on the LCD. d Press a or b to scroll through the jobs and choose the job you want to cancel. Press OK. e Do one of the following: 3 Press a or b to choose Fax. Press OK. To cancel, press 1 to choose Yes.
4 Receiving a fax Additional receiving operations Printing a reduced incoming fax If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of Letter, Legal or A4 size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting. (See Paper Size in chapter 2 in the Basic User’s Guide.) a b Press Menu. c Press a or b to choose Setup Receive. Press OK. Press a or b to choose Fax. Press OK.
5 Dialing and storing numbers Voice operations 5 Voice calls can be made either with an external telephone, by dialing manually, or by using Quick Dial numbers. Tone or Pulse (Canada only) 5 b Pick up the handset of an external telephone or press Hook. 5 The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details.
Chapter 5 Setting up your area code (USA only) 5 When returning calls from the Caller ID history your machine will automatically dial “1” plus the area code for all calls. If your local dialing plan requires that the “1” not be used for calls within your area code enter your area code in this setting. With the area code setting, calls returned from the Caller ID history to your area code will be dialed using 10 digits (area code + 7-digit number).
Dialing and storing numbers Converting telephone wall outlets 5 There are three ways to convert to an RJ11 jack. The first two ways may require help from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or you can have an RJ11 wall outlet installed and slave or jump one of the telephone numbers to it. The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet.
Chapter 5 Additional dialing operations Outgoing Call The last 30 numbers you sent a fax to will be stored in the outgoing call history. You can choose one of these numbers to fax to, add to Speed Dial, or delete from the history. a Press Redial/Pause. You can also choose Outgoing Call by pressing (FAX). b Press a or b to choose the number you want. Press OK. c Do one of the following: To send a fax, press a or b to choose Send a fax.
Dialing and storing numbers To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could Note • (USA only) If you redial from the Caller ID history outside your area code, you must set up your AREA CODE in advance. (See Setting up your area code (USA only) on page 16.) press (Speed Dial), choose Search, press 03 and then press 7001 using the dial pad. • You can print the Caller ID List.
Chapter 5 Additional ways to store numbers Storing Speed Dial numbers from Outgoing Calls You can also store Speed Dial numbers from the Outgoing Call history. a Press Redial/Pause. You can also choose Outgoing Call by pressing (FAX). b Press a or b to choose the name or number you want to store. Press OK. c Press a or b to choose Add to Speed Dial. Press OK. d Press a or b to choose the 2-digit Speed Dial location where you want to store the number. Press OK.
Dialing and storing numbers Setting up groups for broadcasting h To add another number to the group, repeat steps f to g. 5 Groups, which can be stored in a Speed Dial location, allow you to send the same fax message to many fax numbers by pressing only (Speed Dial), Search, OK, the two-digit location and Black Start. First, you'll need to store each fax number in a Speed Dial location. Then you can include them as numbers in the Group. Each Group uses up a Speed Dial location.
Chapter 5 Changing a Group name a Press b 5 Deleting a Group 5 a Press Press a or b to choose Setup Groups. Press OK. b Press a or b to choose Setup Groups. Press OK. c Press a or b to choose the Group name you want to change. Press OK. c Press a or b to choose the Group you want to delete. Press OK. d Press a or b to choose Change Group Name. Press OK. d Press a or b to choose Delete. Press OK. Press 1 to confirm. Note e Press Stop/Exit. (Speed Dial).
6 Printing reports Fax reports 6 e 6 You need to set up the Transmission Verification Report and Journal Period using the Menu keys. Transmission Verification Report 6, 12, 24 hours, 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine's memory becomes full with 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory.
Chapter 6 Reports The following reports are available: Transmission Prints a Transmission Verification Report for your last transmission. Help List A help list showing how to program your machine. Quick Dial Lists names and numbers stored in the Speed Dial memory, in alphabetical or numerical order. Fax Journal Lists information about the last incoming and outgoing faxes. (TX: Transmit.) (RX: Receive.) User Settings Lists your settings.
7 Making copies Copy settings 7 7 Changing copy quality You can choose from a range of quality. The factory setting is Normal. You can change the copy settings temporarily for the next copy. These settings are temporary, and the machine returns to its default settings 1 minute after copying, unless you have set the Mode Timer to 30 seconds or less. (See Mode Timer on page 5.) Fast To change a setting, press COPY and then press a or b to scroll through the copy settings.
Chapter 7 Enlarging or reducing the copied image You can choose an enlargement or reduction ratio. If you choose Fit to Page, your machine will adjust the size automatically to the paper size you set. 198% 4"x6"iA4 7 186% 4"x6"iLTR 104% EXEiLTR 100% 97% LTRiA4 93% A4iLTR a Press b c d Load your document. (MFC-J220, MFC-J265W and MFC-J270W only) 83% Enter the number of copies you want. (MFC-J410W and MFC-J415W only) 83% LGLiA4 e f (COPY). 85% LTRiEXE Press a or b to choose Enlarge/Reduce.
Making copies Making N in 1 copies or a poster (Page Layout) The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page. e Press a or b to choose Off(1in1), 2 in 1 (P), 2 in 1 (L), 4 in 1 (P), 4 in 1 (L) or Poster (3x3). Press OK. f If you do not want to change additional settings, press Black Start or Color Start to scan the page. If you placed the document in the ADF or are making a poster, the machine scans the pages and starts printing.
Chapter 7 Place the document face down in the direction shown below: 2 in 1 (P) Sorting copies using the ADF (MFC-J410W and MFC-J415W only) 7 You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on. 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) Poster(3 x 3) You can make a poster size copy of a photograph. a Press b c d Load your document. e Press a or b to choose Sort. Press OK.
Making copies Setting your changes as the new default 7 You can save the copy settings for Quality, Enlarge/Reduce, Density and Page Layout that you use most often by setting them as the default settings. These settings will stay until you change them again. a Press b Press a or b to choose your new setting. Press OK. Repeat this step for each setting you want to change. c After changing the last setting, press a or b to choose Set New Default. Press OK. d e (COPY). 7 Press 1 to choose Yes.
8 PhotoCapture Center®: Printing photos from a memory card PhotoCapture Center® operations Memory cards folder structures Your machine is designed to be compatible with modern digital camera image files, memory cards; however, please read the points below to avoid errors: The image file extension must be .JPG (other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).
PhotoCapture Center®: Printing photos from a memory card d Print Images Do one of the following: 8 Print Index (Thumbnails) Press a or b to choose Paper Type, and press OK and press a or b to choose the type of paper you are using, Plain Paper, Inkjet Paper, Brother BP71, Brother BP61 or Other Glossy. 8 The PhotoCapture Center® assigns numbers for images (such as No.1, No.2, No.3, and so on). Press OK.
Chapter 8 e Repeat step d until you have entered all the image numbers that you want to print. Note • You can enter multiple numbers at one time by using the l key for a comma or the # key for a hyphen. For example, Enter 1, l, 3, l, 6 to print images No.1, No.3 and No.6. Enter 1, #, 5 to print images No.1 to No.5. • You can enter up to 12 characters (including commas) for the image numbers you want to print. f After you have chosen all the image numbers, press OK again.
PhotoCapture Center®: Printing photos from a memory card DPOF printing DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, FUJIFILM Corporation, Panasonic Corporation and Sony Corporation) created this standard to make it easier to print images from a digital camera. If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.
Chapter 8 Print Quality a 8 Press a or b to choose Print Quality. Press OK. b Press a or b to choose Normal or Photo. Press OK. c If you do not want to change additional settings, press Color Start to print. Paper options 8 Paper and print size a Press a or b to choose Paper Size. Press OK. b Press a or b to choose the paper size you are using, 4"x 6", 5"x 7", Letter or A4. Press OK. c If you chose Letter or A4, press a or b to choose the Print Size. Press OK.
PhotoCapture Center®: Printing photos from a memory card Adjusting Brightness, Contrast and Color Brightness a Press a or b to choose Brightness. Press OK. b Press d to make a darker print or press c to make a lighter print. Press OK. c Cropping 8 8 You can choose the contrast setting. Increasing the contrast will make an image look sharper and more vivid. a Press a or b to choose Contrast. Press OK. b Press c to increase the contrast or press d to decrease the contrast. Press OK.
Chapter 8 Borderless printing 8 This feature expands the printable area to the edges of the paper. Printing time will be slightly slower. a Press a or b to choose Borderless. Press OK. b Press a or b to choose Off (or On). Press OK. c If you do not want to change additional settings, press Color Start to print. Print Date You can print the date if it is already in the data on your photo. The date will be printed on the lower right corner.
PhotoCapture Center®: Printing photos from a memory card Scan to a memory card 8 How to set a new default 8 You can save the Scan to Media settings (Quality and File Type) you use most often by setting them as the default settings. These settings will stay until you change them again. a Press b Press a or b to choose Scan to Media. Press OK. c Press a or b to choose Set New Default. Press OK and 1 to choose Yes. d Press Stop/Exit. (SCAN).
A Routine maintenance Cleaning and checking the machine Cleaning the outside of the machine b Wipe the outside of the machine with a dry, lint-free soft cloth to remove dust. c Lift the output paper tray cover and remove anything that is stuck inside the paper tray. d Wipe the inside and outside of the paper tray with a dry, lint-free soft cloth to remove dust. e Close the output paper tray cover and put the output paper tray firmly back in the machine. A A IMPORTANT • Use neutral detergents.
Routine maintenance Cleaning the scanner a A Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened with a non-flammable glass cleaner. 1 Note In addition to cleaning the scanner glass and glass strip with a non-flammable glass cleaner, run your finger tip over the glass to see if you can feel anything on it. If you feel dirt or debris, clean the glass again concentrating on that area.
Cleaning the machine’s printer platen CAUTION Be sure to unplug the machine from the AC power outlet before cleaning the printer platen to avoid electrical shock. a Lift the scanner cover until it locks securely in the open position. b Clean the machine’s printer platen (1) and the area around it, wiping off any scattered ink with a dry, soft lint-free cloth. A Cleaning the paper pick-up rollers a Pull the paper tray completely out of the machine.
Routine maintenance Cleaning the print head To maintain good print quality, the machine will automatically clean the print head when needed. You can start the cleaning process manually if there is a print quality problem. Clean the print head and ink cartridges if you get a horizontal line in the text or graphics or blank text on your printed pages. You can clean Black only, three colors at a time (Cyan/Yellow/Magenta), or all four colors at once. Cleaning the print head consumes ink.
j k After cleaning is finished, press Color Start. The machine starts printing the Print Quality Check Sheet again. Return to step f. Press Stop/Exit. If you repeat this procedure at least five times and the print quality is still poor, replace the ink cartridge for the clogged color. After replacing the ink cartridge, check the print quality. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge.
Routine maintenance Checking the ink volume Although an ink volume icon appears on the LCD, you can use the Menu key to see a large graph showing the ink that is left in each cartridge. a b Press Menu. Press a or b to choose Ink. Press OK. c Press a or b to choose Ink Volume. Press OK. The LCD shows the ink volume. d Press Stop/Exit. Note You can check the ink volume from your computer. (See Printing for Windows® or Printing and Faxing for Macintosh in the Software User’s Guide.
d IMPORTANT • Make sure that the plastic tabs on both sides of the green protective part (1) have securely clicked into place (2). Lift the machine from the front and hook the tab of the green protective part into the keyed opening (1) on the bottom of the paper tray. Then latch the protective part over the raised portion of the paper tray (2). 2 1 2 • If you are not able to find the green protective part, DO NOT remove the ink cartridges before shipping.
Routine maintenance h Lift the scanner cover ( ) to release the lock. Gently push the scanner cover support down ( ) and close the scanner cover ( ) using both hands. j 1 2 i Pack the machine and the printed materials in the original carton with the original packing material as shown below. Do not pack the used ink cartridges in the carton. Note 3 If you are returning your machine to Brother as part of the Exchange Service, pack only the machine.
B Glossary B This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.
Glossary External telephone A telephone that is plugged into the EXT. jack of your machine. F/T Ring Time The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered. Fax Journal Lists information about the last 200 incoming and outgoing faxes. TX means Transmit. RX means Receive. Fax Receive Code Press this code (l 5 1) when you answer a fax call on an extension or external telephone.
PhotoCapture Center® Allows you to print digital photos from your digital camera at high resolution for photo quality printing. Search An electronic, numerical or alphabetical listing of stored Speed Dial and Group numbers. Photo resolution (B&W only) A resolution setting that uses varying shades of gray for the best representation of photographs. Speed Dial A pre-programmed number for easy Pulse (Canada only) A form of rotary dialing on a telephone line.
Glossary User Settings A printed report that shows the current settings of the machine. WLAN Report A printed report that shows the result of the WLAN Connection.
C Index A F Access codes, storing and dialing ............19 Apple Macintosh See Software User's Guide. Fax, from PC See Software User's Guide. Fax, stand-alone receiving at end of conversation ....................... 14 into the memory ................................ 14 out of paper reception ....................... 14 reducing to fit on paper ..................... 14 sending ................................................... 8 at end of conversation ....................... 10 Broadcasting .........
M Macintosh See Software User's Guide. Manual transmission ..........................................10 Memory Storage ........................................1 Mode, entering Timer .......................................................5 Presto! PageManager See Software User's Guide. See also Help in the Presto! PageManager application. Print checking alignment .............................. 42 checking quality .................................... 41 report ................................................
S Scanning See Software User's Guide. Shipping the machine ..............................43 Sleep Mode ................................................3 Speed Dial storing ...................................................20 T TAD (telephone answering device), external ....................................................17 with two-line jack ...................................17 Telephone line roll over lines .........................................16 two-line telephone system ....................
Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only.
