Web Connect Guide Version A USA
Applicable models This User’s Guide applies to the following models: MFC-J6520DW/J6720DW/J6920DW Definitions of notes We use the following note style throughout this user’s guide: NOTE Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features. Trademarks Brother is a trademark of Brother Industries, Ltd. FLICKR and the FLICKR logo are the trademarks and/or registered trademarks of Yahoo! Inc.
Table of Contents 1 Introduction 1 Brother Web Connect ................................................................................................................................1 Accessible services ...................................................................................................................................2 Conditions for using Brother Web Connect ...............................................................................................4 Service account .................
6 Shortcut Settings 46 Adding Web Connect Shortcuts...............................................................................................................46 How to change Shortcuts ..................................................................................................................47 How to edit Shortcut names ..............................................................................................................48 How to delete Shortcuts .......................................
1 Introduction 1 1 Brother Web Connect 1 Certain websites provide services that allow users to upload and view images and files on the website. Your Brother machine can scan images and upload them to these services, and also download from and print images that are already uploaded to these services.
Introduction Accessible services 1 1 The following services can be accessed from your Brother machine: PICASA WEB ALBUMS™ PICASA WEB ALBUMS™ is an online photo sharing service. Images can be uploaded, organized into albums, and shared with other users. URL: http://picasaweb.google.com/ GOOGLE DRIVE™ GOOGLE DRIVE™ is an online document storage, editing, sharing and file synchronization service. URL: http://drive.google.com/ FLICKR® FLICKR® is an online photo sharing service.
Introduction For more information about any of these services, refer to the respective service’s website.
Introduction Conditions for using Brother Web Connect 1 1 Service account 1 In order to use Brother Web Connect, you must have an account with the desired service. If you do not already have an account, use a computer to access the service's website and create an account. You do not need to create an account if you use Brother CreativeCenter.
Introduction c Swipe up or down, or press a or b to display Network. Press Network. d Swipe up or down, or press a or b to display Web Connect Settings. Press Web Connect Settings. e f Press Proxy Settings. 1 Swipe up or down, or press a or b to display Proxy Connection. Press Proxy Connection. g h Press On. i Press Press the option that you want to set, and then enter the proxy server information. Press OK. .
Introduction Setting up Brother Web Connect ® 1 1 ® (For PICASA WEB ALBUMS™, FLICKR , FACEBOOK, GOOGLE DRIVE™, EVERNOTE , DROPBOX, ONEDRIVE and BOX) Step-by-step overview 1 Configure the settings using the following procedure: Step 1: Create an account with the desired service (see page 7). Access the service’s website using a computer and create an account. (If you already have an account, there is no need to create an additional account.
Introduction How to create an account for each of the desired services 1 1 In order to use Brother Web Connect to access an online service, you must have an account with that online service. If you do not already have an account, use a computer to access the website of the service and create an account. After creating an account, log on and use the account once with a computer before using the Brother Web Connect feature. Otherwise, you may not be able to access the service using Brother Web Connect.
Introduction NOTE 1 You can also access the page directly in the following ways: • From the supplied CD-ROM 1 Put the CD-ROM into your CD-ROM drive. When it launches, double-click the Brother Support icon. 2 Click Brother Web Connect. • From your web browser Type “http://bwc.brother.com” into your web browser’s address bar. c Choose the service you want to use.
Introduction d e Follow the on-screen instructions and apply for access. When finished, your temporary ID will be displayed. Make a note of this temporary ID, as you will need it to register accounts to the machine. The temporary ID is valid for 24 hours. 1 Close the web browser. Continue with the next procedure, How to register and delete accounts on the machine on page 9.
Introduction f g h i If information regarding Brother Web Connect is displayed, press OK. j Enter the temporary ID using the LCD. Press OK. 1 Press Register/Delete Account. Press Register Account. The machine will prompt you to enter the temporary ID you received when you applied for Brother Web Connect access. Press OK.
Introduction d You will be asked if you want to display this information again in the future. Press Yes or No. 1 NOTE Occasionally, updates or announcements about your machine's feature will be displayed on the LCD. Read the information, and then press OK. e Press a or b to display the service with which you want to register. Press the service name. f g h i If information regarding Brother Web Connect is displayed, press OK. j Enter the temporary ID using the LCD. Press OK. Press Register/Delete.
Introduction Delete an account 1 1 For MFC-J6920DW a b c 1 Swipe left or right, or press d or c to display the More screen. Press Web. If information regarding the Internet connection is displayed on the machine’s LCD, read the information and press OK. You will be asked if you want to display this information again in the future. Press Yes or No. NOTE Occasionally, updates or announcements about your machine's feature will be displayed on the LCD. Read the information, and then press OK.
Introduction d Press a or b to display the service that hosts the account you want to delete. Press the service name. e f g Press Register/Delete. h i Press OK. j Account deletion is complete. Press OK. k Press 1 Press Delete Account. Press the account that you want to delete. You can delete more than one account at one time, if needed. The selected account(s) will be indicated by check marks. You will be asked to confirm your selections. Press Yes to delete. .
2 Scan and Upload 2 Scanning and uploading documents 2 Your scanned photos and documents can be uploaded directly to a service without using a computer. When scanning and uploading JPEG or Microsoft® Office files, black and white scanning is not available. When scanning and uploading JPEG files, each page is uploaded as a separate file. Uploaded documents are saved in an album named “From_BrotherDevice”.
Scan and Upload k l m If the LCD prompts you to Select a Tag, press the tag you want. Press OK. If you placed the document in the automatic document feeder (ADF), the machine scans the document and starts uploading. If you are using the scanner glass, go to step m. 2 When Next Page? is displayed, do one of the following: If there are no more pages to scan, press No. Go to step o. To scan more pages, press Yes and go to step n. n Place the next page on the scanner glass. Press OK.
Scan and Upload To continue without changing the scan settings, press OK. k l If the LCD prompts you to Select a Tag, press the tag you want. m When Next Page? is displayed, do one of the following: Press OK. If you placed the document in the automatic document feeder (ADF), the machine scans the document and starts uploading. If you are using the scanner glass, go to step m. 2 If there are no more pages to scan, press No. Go to step o. To scan more pages, press Yes and go to step n.
Scan and Upload c If you do not want to change any other settings, press OK. NOTE You cannot choose Resolution for Microsoft® Office files. Scan Size a b c 2 Press Scan Size. Choose the size you want. If you do not want to change any other settings, press OK. 2-sided Scan (For MFC-J6920DW) a b c 2 2 Press 2-sided Scan. Choose LongEdge, ShortEdge, or Off. If you do not want to change any other settings, press OK. NOTE 2-sided Scan is available only when you scan from the ADF.
Scan and Upload Scan Size a b c 2 Press Scan Size. Choose the size you want. 2 If you do not want to change any other settings, press OK.
Scan and Upload Uploading a document from an external memory device 2 Documents saved on media such as a memory card or a USB flash drive connected to the machine can be uploaded directly to a service. 2 Uploaded documents are saved in an album named “From_BrotherDevice”. For information regarding restrictions, such as the size or number of documents that can be uploaded, refer to the respective service’s website.
Scan and Upload k Press OK. The machine starts uploading the document(s). l Press . 2 For MFC-J6520DW/J6720DW 2 a b Open the media slot cover. c d Press e If information regarding the Internet connection is displayed on the machine’s LCD, read the information and press OK. f You will be asked if you want to display this information again in the future. Press Yes or No. Insert a memory card or USB flash drive into your machine. The LCD screen automatically changes. .
3 Download, Print, and Save 3 Downloading and printing documents 3 Documents that have been uploaded to your account on a service can be downloaded directly to your machine and printed. Documents that other users have uploaded to their own accounts for sharing can also be downloaded to your machine and printed, as long as you have viewing privileges for those documents. 3 Certain services allow guest users to view documents that are public.
Download, Print, and Save To access the service as a guest user, swipe down or press b to display Use Service as a Guest User, and press it. When the information regarding access as a guest user is displayed, press OK. Go to step g. f g If the PIN entry screen is displayed, enter the four-digit PIN and press OK. Press Download to Print. Do one of the following: 3 If you logged on to the service with your account, go to step h. If you accessed the service as a guest user, go to step i.
Download, Print, and Save NOTE When downloading and printing JPEG files, you cannot print from Tray2. For MFC-J6520DW/J6720DW 3 a Press d or c to display Web. Press Web. b If information regarding the Internet connection is displayed on the machine’s LCD, read the information and press OK. c You will be asked if you want to display this information again in the future. Press Yes or No. 3 NOTE Occasionally, updates or announcements about your machine's feature will be displayed on the LCD.
Download, Print, and Save j Press a or b to display the desired album 1, and press it. Some services do not require documents to be saved in albums. For documents not saved in albums, select See UnsortedPhotos to select documents. Other users’ documents cannot be downloaded if they are not saved in an album. 1 An album is a collection of documents. However, the actual term may differ depending on the service you use. When using EVERNOTE®, you must select the notebook, and then select the note.
Download, Print, and Save e f g Press Print "CreativeCenter" Templates. h i After you have chosen all of the desired files, press OK. j You will be asked if you want to display this information again in the future. Press Yes or No. k The Print Settings screen will be displayed. Do one of the following: Swipe up or down, or press a or b to display the desired category, and press it. Select the desired file. Enter the number of copies to print and then press OK.
Download, Print, and Save h i After you have chosen all of the desired files, press OK. j You will be asked if you want to display this information again in the future. Press Yes or No. k The Print Settings screen will be displayed. Do one of the following: If information regarding the recommended print settings is displayed on the machine’s LCD, read the information and press OK. 3 To change print settings, see How to change print settings on page 27.
Download, Print, and Save How to change print settings 3 The Print Settings screen is displayed after you have selected the documents that you want to print. Swipe up or down, or use the a or b buttons to scroll through the settings list. For MFC-J6920DW Print Quality a b c c 3 3 Press Print Quality. Press Fine or Normal. If you do not want to change any other settings, press OK. Paper Size a b 3 3 Press Paper Size.
Download, Print, and Save For MFC-J6520DW/J6720DW Print Quality a b c c 3 Press Print Quality. Press Fine or Normal. 3 If you do not want to change any other settings, press OK. Paper Size a b 3 3 Press Paper Size. Press the paper size you are using, Letter, A3, Ledger, Legal 1, A4, 4"x6" (10x15cm), or 5"x7" (13x18cm) 2. 1 PDF or Microsoft® Office files only 2 JPEG files only If you do not want to change any other settings, press OK. Paper Type a b Press Paper Type.
Download, Print, and Save Downloading and saving a document to an external memory device 3 JPEG, PDF and Microsoft® Office files can be downloaded from a service and saved directly on media connected to the machine. Documents that other users have uploaded for to their own accounts sharing can also be downloaded to your machine as long as you have viewing privileges for those documents. 3 Certain services allow guest users to view documents that are public.
Download, Print, and Save To access the service as a guest user, swipe down or press b to display Use Service as a Guest User, and press it. When the information regarding access as a guest user is displayed, press OK. Go to step h. g h If the PIN entry screen is displayed, enter the four-digit PIN and press OK. Press Download to Media. Do one of the following: 3 If you logged on to the service with your account, go to step i. If you accessed the service as a guest user, go to step j.
Download, Print, and Save NOTE • Downloaded files are renamed based on the current date. For example, the first image saved on July 1, would be named 07010001.jpg. Note that the region setting also determines the date format of the file name. • Images are saved in the “BROTHER” folder, which can be found on the root level of the media. 3 For MFC-J6520DW/J6720DW 3 a b Open the media slot cover.
Download, Print, and Save k Do one of the following: (For PICASA WEB ALBUMS™, FLICKR® and FACEBOOK) To download your own documents from the service, press Your album. Go to step m. To download other users’ documents from the service, press Other user’s album. Go to step l. (For GOOGLE DRIVE™, DROPBOX, EVERNOTE®, ONEDRIVE and BOX) 3 Go to step m. l Using the LCD, type the account name of the user whose documents you want to download. Press OK.
4 Outline, Scan, and Copy or Cut 4 Scanning, copying, and cutting parts of your documents 4 When you outline specific areas of a document using a red pen and then scan the document, the outlined areas will be captured and can be processed as images in various ways. Outline and Scan 4 When you use a red pen to outline sections of a document and then scan the document, the outlined areas are extracted and saved to media or a cloud service as separate JPEG files.
Outline, Scan, and Copy or Cut Outlining 4 4 Good examples Bad examples Use a red pen or marker with a tip width of 0.04-0.39 in. (1.0-10.0 mm), that is, from an extra-fine tip up to an extra-thick marker tip. Outlined areas with thick red lines are easier to recognize. However, do not use a pen or marker with a tip wider than indicated above. The red outline must not be broken and the line must not cross more than once. The outlined area must have a length and width of at least 0.4 in. (1 cm).
Outline, Scan, and Copy or Cut f Swipe left or right, or press d or c to display Apps. Press Apps. g h i Press Outline&Scan. j Do one of the following: If information regarding Outline&Scan is displayed, read the information and press OK. You will be asked if you want to display this information again in the future. Press Yes or No. 4 To save images to a cloud, press Save to Cloud and go to step k. To save images to media, press Save to Media Card and go to step n.
Outline, Scan, and Copy or Cut e You will be asked if you want to display this information again in the future. Press Yes or No. NOTE Occasionally, updates or announcements about your machine's feature will be displayed on the LCD. Read the information, and then press OK. f Press a or b to display Apps. Press Apps. g h i Press Outline&Scan. j Do one of the following: 4 If information regarding Outline&Scan is displayed, read the information and press OK.
Outline, Scan, and Copy or Cut How to copy or cut an outlined section 4 For MFC-J6920DW a b c d e 4 Using a red pen, outline the areas of the document that you want to copy or cut. Load your document. Swipe left or right, or press d or c to display the More screen. Press Web. If information regarding the Internet connection is displayed on the machine’s LCD, read the information and press OK. You will be asked if you want to display this information again in the future. Press Yes or No.
Outline, Scan, and Copy or Cut For MFC-J6520DW/J6720DW 4 a b c Using a red pen, outline the areas of the document that you want to copy or cut. d If information regarding the Internet connection is displayed on the machine’s LCD, read the information and press OK. e Load your document. Press d or c to display Web. Press Web. You will be asked if you want to display this information again in the future. Press Yes or No.
5 NotePrint and NoteScan 5 Printing and Scanning notes 5 Use this function to print note sheets and folders designed to hold them, and to scan note sheets so that each page of notes is saved as a JPEG file. The printed note sheets can be folded in half or quarters, used, and stored in the folders. After writing on the note sheets pre-printed with lines or a grid, scan the sheets and save your notes to media or to a cloud service.
NotePrint and NoteScan Note Sheet template examples: 1 in 1, Note style 2 in 1, Dot graph style 5 4 in 1, Note style 8 in 1, Grid style 5 Note Folder template examples: How to use note sheets and note folder 5 5 40
NotePrint and NoteScan Print Note and Folder Template 5 For MFC-J6920DW a b c 5 Swipe left or right, or press d or c to display the More screen. Press Web. If information regarding the Internet connection is displayed on the machine’s LCD, read the information and press OK. You will be asked if you want to display this information again in the future. Press Yes or No. 5 NOTE Occasionally, updates or announcements about your machine's feature will be displayed on the LCD.
NotePrint and NoteScan For MFC-J6520DW/J6720DW 5 a Press d or c to display Web. Press Web. b If information regarding the Internet connection is displayed on the machine’s LCD, read the information and press OK. c You will be asked if you want to display this information again in the future. Press Yes or No. NOTE Occasionally, updates or announcements about your machine's feature will be displayed on the LCD. Read the information, and then press OK. 5 d Press a or b to display Apps. Press Apps.
NotePrint and NoteScan How to Scan a note 5 Each page of your notes template page will be saved as a separate JPEG file. When saving scanned Notes to an external media source, insert the media before scanning. For MFC-J6920DW a b c d 5 Load your notes. Swipe left or right, or press d or c to display the More screen. Press Web. If information regarding the Internet connection is displayed on the machine’s LCD, read the information and press OK.
NotePrint and NoteScan o When Next page? is displayed, do one of the following: If there are no more pages to scan, press No. Go to step q. To scan more pages, press Yes and go to step p. p Place the next page on the scanner glass. Press OK. The machine starts scanning the page. Repeat steps o and p for each additional page. q r The machine uploads the image. When it is finished, press OK. Press . For MFC-J6520DW/J6720DW 5 a b Load your notes.
NotePrint and NoteScan m n If the PIN entry screen is displayed, enter the four-digit PIN and press OK. o When Next page? is displayed, do one of the following: Press OK. If you placed the document in the ADF, the machine starts scanning. If you are using the scanner glass, go to step o. If there are no more pages to scan, press No. Go to step q. To scan more pages, press Yes and go to step p. p q r Place the next page on the scanner glass. Press OK. The machine starts scanning the page.
6 Shortcut Settings 6 Adding Web Connect Shortcuts 6 Your customized settings for uploading to or downloading and printing from the following services can be saved as a Web Connect Shortcut on your machine. PICASA WEB ALBUMS™ GOOGLE DRIVE™ FLICKR® FACEBOOK EVERNOTE® 6 DROPBOX ONEDRIVE BOX For MFC-J6920DW 6 a If the displayed screen is either Home or More, swipe left or right, or press d or c to display a Shortcut screen. b c d Press where there is room to add a Shortcut.
Shortcut Settings j Enter a name for the Shortcut using the Touchscreen. Press OK. k Press OK to save your Shortcut. For MFC-J6520DW/J6720DW a b c d e Press Press 6 (Shortcuts). where there is room to add a Shortcut. Press a or b to display Web. Press Web. If information regarding the Internet connection is displayed on the machine’s LCD, read the information and press OK. 6 NOTE Occasionally, updates or announcements about your machine's feature will be displayed on the LCD.
Shortcut Settings How to edit Shortcut names For MFC-J6920DW a b 6 6 Swipe left or right, or press d or c to display a Shortcut you want to edit. Press and hold the Shortcut until the dialog box appears. NOTE You can also press c d , then All Settings, and then press Shortcut Settings. Press Edit Shortcut Name. Hold down Press OK. to delete the current name, and then enter a new name using the Touchscreen. For MFC-J6520DW/J6720DW a b c Press 6 6 (Shortcuts).
Shortcut Settings For MFC-J6520DW/J6720DW a b c Press 6 (Shortcuts). Press d or c to display the Shortcut you want to delete. Do one of the following: Press and hold the Shortcut until the options appear. Press Edit/Delete, and then press the Shortcut you want. d Press Delete to delete the Shortcut that you chose in step c. Press Yes to confirm. How to use a Shortcut For MFC-J6920DW a b 6 6 Swipe left or right, or press d or c to display a Shortcut you want to recall. Press the Shortcut.
A Troubleshooting A Error messages A As with any sophisticated office product, errors may occur. If an error occurs, your machine will display an error message. The most common error messages are shown below. You can correct most errors yourself. If, after reading this table, you still need help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com/. Error Message Cause For MFC-J6920DW The machine is not connected to a network.
Troubleshooting Error Message Cause Action Server Error 03 The file you are trying to upload may have one of the following problems: The file cannot be used: Failed to upload. Unsupported file or corrupt data. Confirm data of file. The file exceeds the service’s limit on number of pixels, file size, etc. The file type is not supported. Check the service's size or format restrictions. Save the file as a different type. If possible, get a new, uncorrupted version of the file.
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