Online User's Guide MFC-8530DN MFC-8535DN MFC-8540DN !CAUTION Before using this product, read carefully these instructions for correct operation. Keep the User's Guide in a secure place for future reference. © 2019 Brother Industries, Ltd. All rights reserved.
Home > Table of Contents Table of Contents Before You Use Your Brother Machine ............................................................................................... 1 Applicable Models .......................................................................................................................................... 2 Definitions of Notes ........................................................................................................................................ 3 Trademarks ....
Home > Table of Contents Print on Both Sides of the Paper (Mac).............................................................................................. 72 Print More Than One Page on a Single Sheet of Paper (N in 1) (Mac) ............................................. 74 Secure Print (Mac) .............................................................................................................................
Home > Table of Contents Copy Options ............................................................................................................................................. 212 Fax ...................................................................................................................................................... 214 Send a Fax.................................................................................................................................................
Home > Table of Contents Security .............................................................................................................................................. 335 Lock the Machine Settings ......................................................................................................................... 336 About Using Setting Lock ................................................................................................................. 337 Network Security Features..........
Home > Table of Contents Error Messages ................................................................................................................................ 484 Use the Network Connection Repair Tool (Windows) ...................................................................... 486 Where Can I Find My Brother Machine's Network Settings? ........................................................... 487 My Brother Machine Cannot Print, Scan, or PC-FAX Receive over the Network......................
Home > Before You Use Your Brother Machine Before You Use Your Brother Machine • Applicable Models • Definitions of Notes • Trademarks • Important Note 1
Home > Before You Use Your Brother Machine > Applicable Models Applicable Models This User's Guide applies to the following models: MFC-8530DN/MFC-8535DN/MFC-8540DN Related Information • Before You Use Your Brother Machine 2
Home > Before You Use Your Brother Machine > Definitions of Notes Definitions of Notes We use the following symbols and conventions throughout this User's Guide: WARNING WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries. CAUTION CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.
Home > Before You Use Your Brother Machine > Trademarks Trademarks BROTHER is either a trademark or a registered trademark of Brother Industries, Ltd. Microsoft, Windows, Windows Vista, Windows Server, SharePoint, Internet Explorer, Outlook, PowerPoint, Active Directory, OneNote, Windows phone and OneDrive are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.
Home > Before You Use Your Brother Machine > Important Note Important Note • Do not use this product outside the country of purchase as it may violate the power regulations of that country. • Windows XP in this document represents Windows XP Professional, Windows XP Professional x64 Edition and Windows XP Home Edition. • Windows Server 2003 in this document represents Windows Server 2003, Windows Server 2003 x64 Edition, Windows Server 2003 R2 and Windows Server 2003 R2 x64 Edition.
Home > Introduction to Your Brother Machine Introduction to Your Brother Machine • Before Using Your Machine • Control Panel Overview • Touchscreen LCD Overview • How to Navigate the Touchscreen LCD • Settings Screen Overview • Setting the Home Screen • Access Brother Utilities (Windows) 6
Home > Introduction to Your Brother Machine > Before Using Your Machine Before Using Your Machine Before attempting any printing operation, confirm the following: • Make sure you have installed the Brother software and drivers. • For USB or network cable users: Make sure the interface cable is physically secure. Simultaneous printing, scanning and faxing Your machine can print from your computer while sending or receiving a fax into memory or while scanning a document into the computer.
Home > Introduction to Your Brother Machine > Control Panel Overview Control Panel Overview 1. Near Field Communication (NFC) Reader (MFC-8540DN) You can use card authentication by touching the IC card to the NFC Reader on the control panel. If your Android™ device supports the NFC feature, you can print from your device or scan documents to your device in the same way. 2. Touchscreen Liquid Crystal Display (LCD) Access menus and options by pressing them on the touchscreen. 3.
Home > Introduction to Your Brother Machine > Touchscreen LCD Overview Touchscreen LCD Overview You can select from two types of screens to set the Home screen: Function screens and Shortcuts screen. When a Function screen is displayed, swipe left or right or press d or c to display the other Function screens. The Home screen displays the machine’s status when the machine is idle. This screen is also called the Ready Mode screen.
1. Modes • [Fax] Press to access Fax mode. • [Copy] Press to access Copy mode. • [Scan] Press to access Scan mode. • [Secure Print] Press to access the [Secure Print] option. • [USB] Press to access the Direct Print and Scan to USB menus. • [2 in 1 ID Copy] Press to access the 2 in 1 ID Copy option. 2. (Toner) Displays the remaining toner life. Press to access the [Toner] menu. 3. (Settings) Press to access the [Settings] menu.
5. [Shortcuts] Press to access the [Shortcuts] screen. (Function screens) 6. Press to access the Function screens. New Fax When [Fax Preview] is set to [On], the number of new faxes you received into the memory appears at the top of the screen. Warning icon The warning icon and then press appears when there is an error or maintenance message; press to view it, to return to Ready Mode. NOTE This product adopts the font of ARPHIC TECHNOLOGY CO., LTD.
Home > Introduction to Your Brother Machine > How to Navigate the Touchscreen LCD How to Navigate the Touchscreen LCD Press your finger on the LCD to operate it. To display and access all the options, swipe left, right, up, down or press d c or a b on the LCD to scroll through them. The following steps explain how to change a machine setting. In this example, the LCD Backlight setting is changed from [Light] to [Med]. IMPORTANT DO NOT press the LCD with a sharp object, such as a pen or stylus.
6. Press [Med]. 7. Press .
Home > Introduction to Your Brother Machine > Settings Screen Overview Settings Screen Overview Press to view the current machine status on the LCD. Use the Settings menu to access all of your Brother machine's settings. The available features vary depending on your model. 1. Toner • Displays the remaining toner life. • Press to access the [Toner] menu. 2. Network (For wired network models) • Press to set up a network connection. 3. Date & Time Displays the date and time set on the machine.
Home > Introduction to Your Brother Machine > Setting the Home Screen Setting the Home Screen Set the Home screen to either [Basic Functions], [More1], [Shortcuts 1], [Shortcuts 2], [Shortcuts 3], [Shortcuts 4], [Shortcuts 5], [Shortcuts 6], [Shortcuts 7] or [Shortcuts 8]. When the machine is idle or you press 1. Press , the touchscreen will return to the screen you set. [Settings] > [Screen Settings] > [Home Screen]. 2.
Home > Introduction to Your Brother Machine > Access Brother Utilities (Windows) Access Brother Utilities (Windows) Brother Utilities is an application launcher that offers convenient access to all Brother applications installed on your computer. 1. Do one of the following: • (Windows XP, Windows Vista, Windows 7, Windows Server 2003, Windows Server 2008 and Windows Server 2008 R2) Click • (Start) > All Programs > Brother > Brother Utilities.
Related Information • Introduction to Your Brother Machine • Uninstall the Brother Software and Drivers (Windows) 17
Home > Introduction to Your Brother Machine > Access Brother Utilities (Windows) > Uninstall the Brother Software and Drivers (Windows) Uninstall the Brother Software and Drivers (Windows) 1. Do one of the following: • (Windows XP, Windows Vista, Windows 7, Windows Server 2003, Windows Server 2008 and Windows Server 2008 R2) Click • (Start) > All Programs > Brother > Brother Utilities. (Windows 8 and Windows Server 2012) Tap or click • (Brother Utilities) either on the Start screen or the desktop.
Home > Paper Handling Paper Handling • Load Paper • Paper Settings • Recommended Print Media • Load Documents • Unscannable and Unprintable Areas • Using Special Paper 19
Home > Paper Handling > Load Paper Load Paper • Load and Print Using the Paper Tray • Load and Print Using the Multi‑purpose Tray (MP Tray) 20
Home > Paper Handling > Load Paper > Load and Print Using the Paper Tray Load and Print Using the Paper Tray • Load Plain Paper, Letterhead, Coloured Paper, Thin Paper and Recycled Paper in the Paper Tray • Load Thick Paper in the Paper Tray • Printing Problems • Error and Maintenance Messages 21
Home > Paper Handling > Load Paper > Load and Print Using the Paper Tray > Load Plain Paper, Letterhead, Coloured Paper, Thin Paper and Recycled Paper in the Paper Tray Load Plain Paper, Letterhead, Coloured Paper, Thin Paper and Recycled Paper in the Paper Tray • If the Check Size setting is set to On and you pull the paper tray out of the machine, a message appears on the LCD asking if you want to change the paper size and paper type.
For 1-sided printing • face down • top edge toward the front of the paper tray For automatic 2-sided printing (long edge binding) • face up • bottom edge toward the front of the paper tray • DO NOT load different sizes and types of paper in the paper tray at the same time. Doing this may cause the paper to jam or misfeed.
7. Lift the support flap to prevent paper from sliding off the output tray.
Home > Paper Handling > Load Paper > Load and Print Using the Paper Tray > Load Thick Paper in the Paper Tray Load Thick Paper in the Paper Tray • If the Check Size setting is set to On and you pull the paper tray out of the machine, a message appears on the LCD asking if you want to change the paper size and paper type. Change the paper size and paper type settings if needed, following the LCD instructions.
5. Make sure the paper is below the maximum paper mark (b b b). Overfilling the paper tray will cause paper jams. 6. Slowly push the paper tray completely into the machine. 7. Open the machine's back cover (the face up output tray). 8. Open the paper stopper. 9. Send your print job to the machine. Change your print preferences in the Print dialog box before sending the print job from your computer. 10. Close the paper stopper. 11.
Home > Paper Handling > Load Paper > Load and Print Using the Multi‑purpose Tray (MP Tray) Load and Print Using the Multi‑purpose Tray (MP Tray) You can load up to ten envelopes, letterhead, coloured paper, thin paper, thick paper, thicker paper, recycled paper, Bond paper, labels, or up to 50 sheets of plain paper in the MP tray.
Home > Paper Handling > Load Paper > Load and Print Using the Multi‑purpose Tray (MP Tray) > Load Paper in the Multi‑purpose Tray (MP Tray) Load Paper in the Multi‑purpose Tray (MP Tray) When you load a different size and type of paper in the tray, you must change the Paper Size and Paper Type settings in the machine or on your computer, also. 1. Lift the support flap to prevent paper from sliding off the face down output tray. 2. Open the MP tray and lower it gently. 3.
5. Load paper with the printing surface face up in the MP tray. When you use Letterhead or Preprinted paper, load the paper in the correct orientation as shown in the illustrations. 1 Make sure the paper is below the maximum paper mark (1).
Home > Paper Handling > Load Paper > Load and Print Using the Multi‑purpose Tray (MP Tray) > Load and Print Thick Paper and Labels Using the MP Tray Load and Print Thick Paper and Labels Using the MP Tray When the back cover (face up output tray) is pulled down, the machine has a straight paper path from the MP tray through to the back of the machine. Use this paper feed and output method when you print on thick paper or labels.
2 1 5. Slide the MP tray paper guides to fit the width of the paper that you are using. If the paper guide on the right side has a lever, press it and slide the paper guide. 6. Load paper or labels in the MP tray. 1 • Make sure the paper is below the maximum paper mark (1). • Load paper into the MP tray with the printing surface face up. 7. Send your print job to the machine. Change your print preferences in the Print screen before sending the print job from your computer. 8.
Home > Paper Handling > Load Paper > Load and Print Using the Multi‑purpose Tray (MP Tray) > Load and Print on Envelopes Using the MP Tray Load and Print on Envelopes Using the MP Tray You can load up to ten envelopes in the MP tray. Before loading, press the corners and sides of the envelopes to make them as flat as possible. When you load a different size and type of paper in the tray, you must change the Paper Size and Paper Type settings in the machine or on your computer, also. 1.
2 1 5. Slide the MP tray paper guides to fit the width of the envelopes that you are using. If the paper guide on the right side has a lever, press it and slide the paper guide. 6. Load envelopes in the MP tray. 1 Load up to 10 envelopes in the MP tray with the printing surface face up. Make sure the envelopes are below the maximum paper mark (1). Loading more than 10 envelopes may cause paper jams. 7. Send your print job to the machine.
8. Close the paper stopper. 9. Close the back cover (the face up output tray) until it locks in the closed position.
Home > Paper Handling > Paper Settings Paper Settings • Change the Paper Size and Paper Type • Select the Tray to Be Used For Printing • Change the Check Paper Size Setting 35
Home > Paper Handling > Paper Settings > Change the Paper Size and Paper Type Change the Paper Size and Paper Type When you change the size and type of the paper you load in the tray, you must change the Paper Size and Paper Type settings on the LCD at the same time. 1. Press [Settings] > [All Settings] > [General Setup] > [Tray Setting] > [Paper Type]. 2. Swipe up or down or press a or b to display the paper tray options, and then press the option you want. 3.
Home > Paper Handling > Paper Settings > Select the Tray to Be Used For Printing Select the Tray to Be Used For Printing Change the default tray the machine will use for printing copies, received faxes, and print jobs from your computer. 1. Press [Settings] > [All Settings] > [General Setup] > [Tray Setting]. 2. Swipe up or down or press a or b to display the [Tray Use: Copy], [Tray Use: Fax], or [Tray Use: Print] option, and then press the option you want. 3.
Home > Paper Handling > Paper Settings > Change the Check Paper Size Setting Change the Check Paper Size Setting When you turn on your machine's Check Size setting, the machine displays a message when you remove a paper tray or load paper using the MP tray, asking if you changed the paper size and paper type. The default setting is On. 1. Press [Settings] > [All Settings] > [General Setup] > [Tray Setting] > [Check Size]. 2. Press [On] or [Off]. 3. Press .
Home > Paper Handling > Recommended Print Media Recommended Print Media To get the best print quality, we recommend using the paper listed in the table.
Home > Paper Handling > Load Documents Load Documents You can send a fax, make copies and scan from the Automatic Document Feeder (ADF) and from the scanner glass.
Home > Paper Handling > Load Documents > Load Documents in the Automatic Document Feeder (ADF) Load Documents in the Automatic Document Feeder (ADF) Use the ADF when copying or scanning multiple-page, standard-sized documents. • The ADF can hold the following pages and feed each sheet individually: - (MFC-8530DN/MFC-8535DN/MFC-8540DN) up to 50 pages • Use standard 80 g/m2 paper. • Make sure documents with correction fluid or written in ink are completely dry.
Related Information • Load Documents 42
Home > Paper Handling > Load Documents > Load Documents on the Scanner Glass Load Documents on the Scanner Glass Use the scanner glass to fax, copy, or scan one page at a time. Document Sizes Supported Length: • Width: Up to 215.9 mm Weight: Up to 2 kg Up to 300 mm To use the scanner glass, the ADF must be empty. 1. Lift the document cover. 2. Place the document on the scanner glass face down. 3. Place the corner of the page in the upper left corner of the scanner glass. 4.
Home > Paper Handling > Unscannable and Unprintable Areas Unscannable and Unprintable Areas The figures in the table show maximum unscannable and unprintable areas from the edges of the most commonly-used paper sizes. These measurements may vary depending on the paper size or settings in the application you are using. 1 2 4 3 Do not attempt to scan, copy, or print into these areas; your output will not reflect anything in these areas.
Home > Paper Handling > Using Special Paper Using Special Paper Always test paper samples before purchasing them to ensure desirable performance. • DO NOT use inkjet paper; it may cause a paper jam or damage your machine. • If you use bond paper, paper with a rough surface, or paper that is wrinkled or creased, the paper may exhibit degraded performance. Store paper in its original packaging and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.
Home > Print Print • Print from Your Computer (Windows) • Print from Your Computer (Mac) • Print One Page Duplicates on Different Types of Paper • Cancel a Print Job • Test Print 46
Home > Print > Print from Your Computer (Windows) Print from Your Computer (Windows) • Print a Document (Windows) • Print More Than One Page on a Single Sheet of Paper (N in 1) (Windows) • Print as a Poster (Windows) • Print on Both Sides of the Paper (Windows) • Print as a Booklet (Windows) • Secure Print (Windows) • Use a Macro from Your Computer (Windows) • Use a Preset Print Profile (Windows) • Change the Default Print Settings (Windows) • Print a Document Using the BR-Script3 Printer Driver (PostScrip
Home > Print > Print from Your Computer (Windows) > Print a Document (Windows) Print a Document (Windows) 1. Select the print command in your application. 2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears. 3. Make sure you have loaded the correct size paper in the paper tray. 4. Click the Paper Size drop-down list, and then select your paper size. 5.
Related Information • Print from Your Computer (Windows) • Print Settings (Windows) 49
Home > Print > Print from Your Computer (Windows) > Print More Than One Page on a Single Sheet of Paper (N in 1) (Windows) Print More Than One Page on a Single Sheet of Paper (N in 1) (Windows) 1. Select the print command in your application. 2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears. 3.
Home > Print > Print from Your Computer (Windows) > Print as a Poster (Windows) Print as a Poster (Windows) Enlarge your print size and print the document in poster mode. 1. Select the print command in your application. 2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears. 3.
Home > Print > Print from Your Computer (Windows) > Print on Both Sides of the Paper (Windows) Print on Both Sides of the Paper (Windows) • Select A4 sized paper when using the automatic 2-sided printing function. • Make sure the back cover is closed. • If paper is curled, straighten it and put it back in the paper tray. • Use regular paper or thin paper. DO NOT use bond paper. • If the paper is too thin, it may wrinkle.
Option for Portrait Description Long Edge (Left) Long Edge (Right) Short Edge (Top) Short Edge (Bottom) Option for Landscape Description Long Edge (Top) Long Edge (Bottom) 53
Option for Landscape Description Short Edge (Right) Short Edge (Left) 7. Select the Binding Offset check box if you want to specify the offset for binding in inches or millimetres. 8. Click OK. 9. Change other printer settings if needed. 10. Do one of the following: • For automatic 2-sided printing, click OK again, and then complete your print operation. • For manual 2-sided printing, click OK again and follow the on-screen instructions. If the paper is not feeding correctly, it may be curled.
Home > Print > Print from Your Computer (Windows) > Print as a Booklet (Windows) Print as a Booklet (Windows) Use this option to print a document in booklet format using 2-sided printing. The document's pages will be arranged according to the correct page number and will allow you to fold the print output at the centre, without having to change the order of the printed pages. • Select A4 sized paper when using the automatic 2-sided printing function. • Make sure the back cover is closed.
Option for Portrait Description Left Binding Right Binding Option for Landscape Description Top Binding Bottom Binding 7. Select one of the options from the Booklet Printing Method menu. Option Description All Pages at Once Every page will be printed in booklet format (four pages to every piece of paper, two pages per side). Fold your printout in the centre to create the booklet.
Home > Print > Print from Your Computer (Windows) > Secure Print (Windows) Secure Print (Windows) Use Secure Print to ensure that confidential or sensitive documents do not print until you enter a password on the machine's control panel. • The secure data is deleted from the machine when you turn off the machine. 1. Select the print command in your application. 2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button.
Home > Print > Print from Your Computer (Windows) > Use a Macro from Your Computer (Windows) Use a Macro from Your Computer (Windows) If you have stored the electronic forms (macros) in your machine's memory, you can use the macro to print the data as an overlay on the print job you want. 1. Select the print command in your application. 2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears. 3.
Home > Print > Print from Your Computer (Windows) > Use a Preset Print Profile (Windows) Use a Preset Print Profile (Windows) Print Profiles are presets designed to give you quick access to frequently-used printing configurations. 1. Select the print command in your application. 2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears. 3. Click the Print Profiles tab. 4.
• Create or Delete Your Print Profile (Windows) • Print Settings (Windows) 60
Home > Print > Print from Your Computer (Windows) > Use a Preset Print Profile (Windows) > Create or Delete Your Print Profile (Windows) Create or Delete Your Print Profile (Windows) Add up to 20 new print profiles with customised settings. 1. Select the print command in your application. 2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears. 3.
Home > Print > Print from Your Computer (Windows) > Change the Default Print Settings (Windows) Change the Default Print Settings (Windows) When you change print settings from within a program, the changes apply only to the items you are printing in that program, at that time. To select print settings to use for all of your Windows programs, all the time, use these steps to change the default print settings. 1.
Home > Print > Print from Your Computer (Windows) > Change the Default Print Settings (Windows) > Configure the Optional Tray Settings (Windows) Configure the Optional Tray Settings (Windows) Access your machine's Properties to auto-detect your machine's Optional Tray and serial number. The printer driver automatically detects the Optional Tray during the driver installation. If you added the Optional Tray after the driver installation, follow these steps. 1.
Home > Print > Print from Your Computer (Windows) > Print a Document Using the BR-Script3 Printer Driver (PostScript® 3™ Language Emulation) (Windows) Print a Document Using the BR-Script3 Printer Driver (PostScript® 3™ Language Emulation) (Windows) The BR-Script3 printer driver lets you print PostScript® data more clearly. To install the PS driver (BR-Script3 printer driver), launch Brother's installation CD-ROM, select Custom in Select Machine section, and then check PS Driver check box. 1.
Home > Print > Print from Your Computer (Windows) > Monitor the Status of the Machine from Your Computer (Windows) Monitor the Status of the Machine from Your Computer (Windows) The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of errors. • To display the Status Monitor icon on your task tray, click the will appear in the small window. Drag the • button.
Home > Print > Print from Your Computer (Windows) > Print Settings (Windows) Print Settings (Windows) Basic Tab 1. Paper Size Select the size of the paper you want to use. You can either choose from standard paper sizes or create a custom paper size. 2. Orientation Select the orientation (portrait or landscape) of your printout. If your application contains a similar setting, we recommend that you set the orientation using the application. 3.
5. Resolution Select the print resolution. As print resolution and speed are related, the higher the resolution, the longer it will take to print the document. 6. Print Settings Select the type of document you want to print. Manual Settings... Specify advanced settings such as brightness, contrast, and other settings. Graphics Use Printer Halftone Select this option to use the printer driver to express halftones. Brightness Specify the brightness. Contrast Specify the contrast.
First Page Select the paper source to use for printing the first page. Other Pages Select the paper source to use for printing the second and subsequent pages. Advanced Tab 1. Scaling Select these options to enlarge or reduce the size of the pages in your document. Fit to Paper Size Select this option to enlarge or reduce the document pages to fit a specified paper size. When you select this option, select the paper size you want from the drop-down list.
4. Header-Footer Print Select this option to print the date, time and PC login user name on the document. 5. Toner Save Mode Select this feature to conserve toner by using less toner to print documents; printouts appear lighter, but are still legible. 6. Secure Print This feature ensures that confidential or sensitive documents do not print until you enter a password on the machine's control panel. 7.
Home > Print > Print from Your Computer (Mac) Print from Your Computer (Mac) • Print a Document (Mac) • Print on Both Sides of the Paper (Mac) • Print More Than One Page on a Single Sheet of Paper (N in 1) (Mac) • Secure Print (Mac) • Print a Document Using the BR-Script3 Printer Driver (PostScript® 3™ language emulation) (Mac) • Monitor the Status of the Machine from Your Computer (Mac) • Print Options (Mac) 70
Home > Print > Print from Your Computer (Mac) > Print a Document (Mac) Print a Document (Mac) 1. Make sure you have loaded the correct size paper in the paper tray. 2. From an application, such as Apple TextEdit, click the File menu, and then select Print. 3. Select Brother XXX-XXXX (where XXXX is your model name). 4. Type the number of copies you want in the Copies field. 5. Click the Paper Size pop-up menu, and then select your paper size. 6.
Home > Print > Print from Your Computer (Mac) > Print on Both Sides of the Paper (Mac) Print on Both Sides of the Paper (Mac) • Select A4 sized paper when using the automatic 2-sided printing function. • Make sure the back cover is closed. • If paper is curled, straighten it and put it back in the paper tray. • Use regular paper or thin paper. DO NOT use bond paper. • If the paper is too thin, it may wrinkle.
Related Information • Print from Your Computer (Mac) • Print Options (Mac) 73
Home > Print > Print from Your Computer (Mac) > Print More Than One Page on a Single Sheet of Paper (N in 1) (Mac) Print More Than One Page on a Single Sheet of Paper (N in 1) (Mac) 1. From an application, such as Apple TextEdit, click the File menu, and then select Print. 2. Select Brother XXX-XXXX (where XXXX is your model name). 3. Click the application pop-up menu, and then select Layout. The Layout setting options appear. 4.
Home > Print > Print from Your Computer (Mac) > Secure Print (Mac) Secure Print (Mac) Use Secure Print to ensure that confidential or sensitive documents do not print until you enter a password on the machine's control panel. • The secure data is deleted from the machine when you turn off the machine. 1. From an application, such as Apple TextEdit, click the File menu, and then select Print. 2. Select Brother XXX-XXXX (where XXXX is your model name). 3.
Home > Print > Print from Your Computer (Mac) > Print a Document Using the BR-Script3 Printer Driver (PostScript® 3™ language emulation) (Mac) Print a Document Using the BR-Script3 Printer Driver (PostScript® 3™ language emulation) (Mac) The BR-Script3 printer driver lets you print PostScript® data more clearly. • Go to your model's Downloads page on the Brother Solutions Center at support.brother.com to download the PS driver (BR-Script3 printer driver).
Home > Print > Print from Your Computer (Mac) > Monitor the Status of the Machine from Your Computer (Mac) Monitor the Status of the Machine from Your Computer (Mac) The Status Monitor utility is a configurable software tool for monitoring the status of a device, allowing you to get immediate notification of error messages, such as paper empty or paper jam, at preset update intervals. You can also access Web Based Management. 1.
• Printing Problems 78
Home > Print > Print from Your Computer (Mac) > Print Options (Mac) Print Options (Mac) Page Setup 1. Paper Size Select the size of the paper you want to use. You can either choose from standard paper sizes or create a custom paper size. 2. Orientation Select the orientation (portrait or landscape) of your printout. If your application contains a similar setting, we recommend that you set the orientation using the application. 3.
Layout 1. Pages per Sheet Select the number of pages to print on a single sheet of paper. 2. Layout Direction Select the page order when printing multiple pages on a single sheet of paper. 3. Border Select the type of border to use when printing multiple pages on a single sheet of paper. 4. Two-Sided (MFC-8530DN/MFC-8535DN/MFC-8540DN) Select whether to print on both sides of the paper. 5. Reverse page orientation Select this option to rotate the printed image 180 degrees. 6.
Paper Handling 1. Collate pages Select this option to print sets of multi-page documents in the original page order. When this option is selected, one complete copy of your document will print, and then reprint according to the number of copies you choose. If this option is not selected, then each page will print according to the number of copies chosen before the next page of the document is printed. 2. Pages to Print Select which pages you want to print (even pages or odd pages). 3.
Print Settings 1. Media Type Select the type of media you want to use. To achieve the best print results, the machine automatically adjusts its print settings according to the selected media type. 2. Print Quality Select the print resolution you want. Because print quality and speed are related, the higher the quality, the longer it will take to print the document. 3. Paper Source Select the paper source setting according to your print conditions or purpose. 4.
Secure Print 1. Secure Print This feature ensures that confidential or sensitive documents do not print until you enter a password on the machine's control panel.
Home > Print > Print One Page Duplicates on Different Types of Paper Print One Page Duplicates on Different Types of Paper Use the Carbon Copy function to make multiple copies of the same print data, as if printing on carbon paper. Send the data to individual paper trays that you pre-loaded with different paper types or colours.
Home > Print > Cancel a Print Job Cancel a Print Job 1. Press . To cancel multiple print jobs, press and hold for about four seconds.
Home > Print > Test Print Test Print If there are problems with print quality, follow these instructions to do a test print. 1. Press [Settings] > [All Settings] > [Printer] > [Print Options] > [Test Print] > [Yes]. 2. Press .
Home > Scan Scan • Scan Using the Scan Button on Your Brother Machine • Scan from Your Computer (Windows) • Scan from Your Computer (Mac) • Configure Scan Settings Using Web Based Management 87
Home > Scan > Scan Using the Scan Button on Your Brother Machine Scan Using the Scan Button on Your Brother Machine • Scan Photos and Graphics • Save Scanned Data to a Folder as a PDF File • Save Scanned Data to a USB Flash Drive • Scan to an Editable Text File (OCR) • Scan to Email Attachment • Send Scanned Data to an Email Server • Scan to FTP • Scan to SSH FTP (SFTP) • Scan to Network (Windows) • Scan to SharePoint • Web Services for Scanning on Your Network (Windows Vista SP2 or greater, Windows 7 and
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan Photos and Graphics Scan Photos and Graphics Send scanned photos or graphics directly to your computer. Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent changes, use Brother's ControlCenter software. 1. Load your document. 2. Press [Scan]. 3. Swipe left or right to display 4. Press [to Image]. [to Image].
Option Description 2-sided Scan: Long Edge 2-sided Scan: Short Edge 9. Select the scan settings you want to change: • [Scan Settings] • [Scan Type] • [Resolution] • [File Type] • [Document Size] • [Brightness] • [Contrast] (available only for the [Colour] and [Grey] options) • [ADF Auto Deskew] • [Skip Blank Page] • [Remove Background Colour] (available only for the [Colour] and [Grey] options) To save the settings as a shortcut, press [Save as Shortcut]. 10. Press [OK]. 11.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Save Scanned Data to a Folder as a PDF File Save Scanned Data to a Folder as a PDF File Scan documents and save them to a folder on your computer as PDF files. Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent changes, use Brother's ControlCenter software. 1. Load your document. 2. Press [Scan]. 3. Swipe left or right to display 4. Press [to File]. [to File].
Option Description 2-sided Scan: Short Edge 9. Select the scan settings you want to change: • [Scan Settings] • [Scan Type] • [Resolution] • [File Type] • [Document Size] • [Brightness] • [Contrast] (available only for the [Colour] and [Grey] options) • [ADF Auto Deskew] • [Skip Blank Page] • [Remove Background Colour] (available only for the [Colour] and [Grey] options) To save the settings as a shortcut, press [Save as Shortcut]. 10. Press [OK]. 11. Press [Start].
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Save Scanned Data to a USB Flash Drive Save Scanned Data to a USB Flash Drive Scan documents directly to a USB flash drive. 1. Load your document. 2. Insert a USB flash drive into your machine. The LCD automatically changes. 3. Press [Scan to USB]. 4. Do one of the following: • • To change the settings, press [Options], and then select the button you want to change. Follow the machine's instructions.
• [Skip Blank Page] • [Remove Background Colour] (available only for the [Colour] and [Grey] options) To save the settings as a shortcut, press [Save as Shortcut]. 7. Press [OK]. 8. Press [Start]. The machine starts scanning. If you are using the machine's scanner glass, follow the touchscreen instructions to complete the scanning job. IMPORTANT The LCD displays a message while reading the data. DO NOT unplug the power cord or remove the USB flash drive from the machine while it is reading the data.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to an Editable Text File (OCR) Scan to an Editable Text File (OCR) Your machine can convert characters in a scanned document to text using optical character recognition (OCR) technology. You can edit this text using your preferred text-editing application. ABC ABC • The Scan to OCR feature is available for certain languages. • Use the Scan button on the machine to make temporary changes to the scan settings.
Option Description 2-sided Scan: Long Edge 2-sided Scan: Short Edge 9. Select the scan settings you want to change: • [Scan Settings] • [Scan Type] • [Resolution] • [File Type] • [Document Size] • [Brightness] • [Contrast] (available only for the [Colour] and [Grey] options) • [ADF Auto Deskew] • [Skip Blank Page] • [Remove Background Colour] (available only for the [Colour] and [Grey] options) To save the settings as a shortcut, press [Save as Shortcut]. 10. Press [OK]. 11.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to Email Attachment Scan to Email Attachment Send a scanned document as an email attachment. • Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent changes, use Brother's ControlCenter software. • The Scan to Email feature does not support Webmail services.
Option Description 2-sided Scan: Long Edge 2-sided Scan: Short Edge 9. Select the scan settings you want to change: • [Scan Settings] • [Scan Type] • [Resolution] • [File Type] • [Document Size] • [Brightness] • [Contrast] (available only for the [Colour] and [Grey] options) • [ADF Auto Deskew] • [Skip Blank Page] • [Remove Background Colour] (available only for the [Colour] and [Grey] options) To save the settings as a shortcut, press [Save as Shortcut]. 10. Press [OK]. 11.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Send Scanned Data to an Email Server Send Scanned Data to an Email Server Send scanned data from your Brother machine directly to your email server, for delivery to an email recipient without using a computer. • (MFC-8530DN/MFC-8535DN/MFC-8540DN) To use this function, go to your model's Downloads page on the Brother Solutions Center at support.brother.com to update your machine's firmware or the program in your machine.
Option Description 2-sided Scan: Short Edge 10. Select the scan settings you want to change: • [Scan Type] • [Resolution] • [File Type] • [Document Size] • [File Name] • [File Name Style] • [File Size] • [Brightness] • [Contrast] (available only for the [Colour] and [Grey] options) • [ADF Auto Deskew] • [Skip Blank Page] • [Remove Background Colour] (available only for the [Colour] and [Grey] options) To save the settings as a shortcut, press [Save as Shortcut].
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to FTP Scan to FTP Scan documents directly to an FTP server when you need to share the scanned information. For added convenience, configure different profiles to save your favourite Scan to FTP destinations.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to FTP > Set up a Scan to FTP Profile Set up a Scan to FTP Profile Set up a Scan to FTP Profile to scan and upload the scanned data directly to an FTP location. We recommend Microsoft Internet Explorer 8.0/10.0/11.0 for Windows and Safari 8.0 for Mac. Make sure that JavaScript and Cookies are always enabled in whichever browser you use. If a different web browser is used, make sure it is compatible with HTTP 1.0 and HTTP 1.1. 1.
5. Click the Scan to FTP/SFTP/Network/SharePoint Profile menu in the left navigation bar. 6. Select the profile you want to set up or change. 7. In the Profile Name field, type a name for this server profile (up to 15 alphanumeric characters). The machine will display this name on the LCD. 8. In the Host Address field, type the Host Address (for example: ftp.example.com; up to 64 characters) or the IP address (for example: 192.23.56.189). 9.
select, followed by the last six digits of the flatbed/ADF scanner counter and the file extension (for example: "Estimate_098765.pdf"). 13. Click the Quality drop-down list, and then select a quality setting. If you choose the User Select option, the machine will prompt users to select a setting each time they use the scan profile. 14. Click the File Type drop-down list, and then select the file type you want to use for the scanned document.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to FTP > Upload Scanned Data to an FTP Server Upload Scanned Data to an FTP Server Share scanned information by saving it to your FTP server. 1. Load your document. 2. Press [Scan]. 3. Swipe left or right to display 4. Press [to FTP/SFTP]. [to FTP/SFTP]. The icon moves to the middle of the touchscreen and is highlighted in blue. 5. Press [to FTP/SFTP]. 6.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to SSH FTP (SFTP) Scan to SSH FTP (SFTP) Scan documents directly to an SFTP server, a secure version of an FTP server. For added convenience, configure different profiles to save your favourite Scan to SFTP destinations.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to SSH FTP (SFTP) > Set up a Scan to SFTP Profile Set up a Scan to SFTP Profile Set up a Scan to SFTP Profile to scan and upload scanned data directly to an SFTP location. We recommend Microsoft Internet Explorer 8.0/10.0/11.0 for Windows and Safari 8.0 for Mac. Make sure that JavaScript and Cookies are always enabled in whichever browser you use. If a different web browser is used, make sure it is compatible with HTTP 1.0 and HTTP 1.
5. Click the Scan to FTP/SFTP/Network/SharePoint Profile menu in the left navigation bar. 6. Select the profile you want to set up or change. 7. In the Profile Name field, type a name for this server profile (up to 15 alphanumeric characters). The machine will display this name on the LCD. 8. In the Host Address field, type the Host Address (for example: sftp.example.com; up to 64 characters) or the IP address (for example: 192.23.56.189). 9.
13. In the Store Directory field, type the path to the folder on the SFTP server where you want to send your scanned data. Do not type a slash mark at the beginning of the path (see example). 14. Click the File Name drop-down list, and then select a file name prefix from the preset names provided, or from user-defined names.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to SSH FTP (SFTP) > Create a Client Key Pair Using Web Based Management Create a Client Key Pair Using Web Based Management 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: http://192.168.1.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to SSH FTP (SFTP) > Export a Client Key Pair Using Web Based Management Export a Client Key Pair Using Web Based Management 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: http://192.168.1.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to SSH FTP (SFTP) > Import a Server Public Key Using Web Based Management Import a Server Public Key Using Web Based Management 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: http://192.168.1.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to SSH FTP (SFTP) > Upload Scanned Data to an SFTP Server Upload Scanned Data to an SFTP Server 1. Load your document. 2. Press [Scan]. 3. Swipe left or right to display 4. Press [to FTP/SFTP]. [to FTP/SFTP]. The icon moves to the middle of the touchscreen and is highlighted in blue. 5. Press [to FTP/SFTP]. 6. The FTP and SFTP server profiles you have set up using Web Based Management are listed.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to Network (Windows) Scan to Network (Windows) Scan documents directly to a CIFS server on your local network. For added convenience, you can configure different profiles to save your favourite Scan to Network destinations.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to Network (Windows) > Set up a Scan to Network Profile Set up a Scan to Network Profile Set up a Scan to Network Profile to scan and upload scanned data directly to a folder on a CIFS server. We recommend Microsoft Internet Explorer 8.0/10.0/11.0 for Windows. Make sure that JavaScript and Cookies are always enabled in whichever browser you use. If a different web browser is used, make sure it is compatible with HTTP 1.0 and HTTP 1.1.
5. Click the Scan to FTP/SFTP/Network/SharePoint Profile menu in the left navigation bar. 6. Select the profile you want to set up or change. 7. In the Profile Name field, type a name for this server profile (up to 15 alphanumeric characters). The machine will display this name on the LCD. 8. In the Network Folder Path field, type the path to the folder on the CIFS server where you want to send your scanned data. 9.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to Network (Windows) > Set up a Scan to Network Profile > Set the Date and Time Using Web Based Management Set the Date and Time Using Web Based Management Make sure the date and time and the time zone settings are set correctly using Web Based Management or the control panel, so the machine's time matches the time being used by the server providing authentication. Ignore step 1, if you already have a Web Based Management window open.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to Network (Windows) > Upload Scanned Data to a CIFS Server Upload Scanned Data to a CIFS Server 1. Load your document. 2. Press [Scan]. 3. Swipe left or right to display 4. Press [to Network]. [to Network]. The icon moves to the middle of the touchscreen and is highlighted in blue. 5. Press [to Network]. 6. Swipe up or down or press a or b to select one of the network server profiles listed, and then press the profile you want.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to SharePoint Scan to SharePoint Scan documents directly to a SharePoint server when you need to share the scanned information. For added convenience, configure different profiles to save your favourite Scan to SharePoint destinations.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to SharePoint > Set up a Scan to SharePoint Profile Set up a Scan to SharePoint Profile Set up a Scan to SharePoint Profile to scan and upload the scanned data directly to a SharePoint location. We recommend Microsoft Internet Explorer 8.0/10.0/11.0 for Windows and Safari 8.0 for Mac. Make sure that JavaScript and Cookies are always enabled in whichever browser you use.
5. Click the Scan to FTP/SFTP/Network/SharePoint Profile menu in the left navigation bar. 6. Select the profile you want to set up or change. 7. In the Profile Name field, type a name for this server profile (up to 15 alphanumeric characters). The machine will display this name on the LCD. 8. In the SharePoint Site Address field, Copy and Paste the full destination address shown in the address bar of your browser (for example: http://SharePointSiteAddress/Shared%20Documents/Forms/AllItems.
12. Click the Document Size drop-down list, and then select your document size from the list. This is necessary to make sure the scanned file is the correct size. 13. Click the File Size drop-down list, and then select your file size from the list. 14. Click the Remove Background Color drop-down list, and then select the level from the list. You can use this feature to remove the background colour of documents to make the scanned data more legible. 15.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to SharePoint > Upload Scanned Data to a SharePoint Server Upload Scanned Data to a SharePoint Server 1. Load your document. 2. Press [Scan]. 3. Swipe left or right to display 4. Press [to SharePoint]. [to SharePoint]. The icon moves to the middle of the touchscreen and is highlighted in blue. 5. Press [to SharePoint]. 6. The SharePoint server profiles you have set up using Web Based Management are listed.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Web Services for Scanning on Your Network (Windows Vista SP2 or greater, Windows 7 and Windows 8) Web Services for Scanning on Your Network (Windows Vista SP2 or greater, Windows 7 and Windows 8) The Web Services protocol enables Windows Vista (SP2 or greater), Windows 7 and Windows 8 users to scan using a Brother machine on the network. You must install the driver via Web Services.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Web Services for Scanning on Your Network (Windows Vista SP2 or greater, Windows 7 and Windows 8) > Use Web Services to Install Drivers Used for Scanning (Windows Vista, Windows 7 and Windows 8) Use Web Services to Install Drivers Used for Scanning (Windows Vista, Windows 7 and Windows 8) Use Web Services to monitor printers on the network. • Make sure you have installed the Brother software and drivers.
Related Information • Web Services for Scanning on Your Network (Windows Vista SP2 or greater, Windows 7 and Windows 8) 126
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Web Services for Scanning on Your Network (Windows Vista SP2 or greater, Windows 7 and Windows 8) > Scan Using Web Services from the Brother Machine (Windows Vista SP2 or greater, Windows 7 and Windows 8) Scan Using Web Services from the Brother Machine (Windows Vista SP2 or greater, Windows 7 and Windows 8) If you have installed the driver for scanning via Web Services, you can access the Web Services scanning menu on your Brother machine'
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Web Services for Scanning on Your Network (Windows Vista SP2 or greater, Windows 7 and Windows 8) > Configure Scan Settings for Web Services Configure Scan Settings for Web Services 1. Do one of the following: • (Windows Vista) Click • (Windows 7) Click • (Start) > Control Panel > Hardware and Sound > Scanners and Cameras. (Start) > Devices and Printers. (Windows 8) Move your mouse to the lower right corner of your desktop.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Change Scan Button Settings from ControlCenter4 (Windows) Change Scan Button Settings from ControlCenter4 (Windows) 1. Click the (ControlCenter4) icon in the task tray, and then click Open. 2. Click the Device Settings tab. 3. Click the Device Scan Settings button. The Device Scan Settings dialog box appears. 4. Click the tab for the Scan to action you want to change (Image, OCR, E-mail, or File). 5. Change the settings as needed. 6.
Settings Applicable Features Image OCR E-mail File File Type Yes Yes Yes Yes Target Application Yes Yes - - OCR Language - Yes - - File Name Yes Yes Yes Yes Destination Folder Yes Yes Yes Yes Show Folder - - - Yes File size Yes - Yes Yes Resolution Yes Yes Yes Yes Scan Type Yes Yes Yes Yes Document Size Yes Yes Yes Yes Brightness Yes Yes Yes Yes Contrast Yes Yes Yes Yes ID Card Scan Yes Yes Yes Yes Default Yes Yes Yes Yes File Type S
• True Gray Use for photographic images or graphics. This mode is more accurate because it uses up to 256 shades of grey. • 24bit Color Use to create an image with the most accurate colour reproduction. This mode uses up to 16.8 million colours to scan the image, but it requires the most memory and has the longest transfer time. Document Size Select the exact size of your document from the Document Size drop-down list.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Change Scan Button Settings from ControlCenter2 (Mac) Change Scan Button Settings from ControlCenter2 (Mac) 1. In the Finder menu bar, click Go > Applications > Brother, and then double-click the (ControlCenter) icon. The ControlCenter2 screen appears. 2. Hold the control key on your keyboard and click the scan destination (Image, OCR, E-mail, or File) whose settings you want to change. 3. Click the Device Button tab.
Each tab corresponds to a scan feature, as described below. These settings can be changed.
File Name Type a prefix for your file name, if needed. Insert Date in File Name Automatically insert the date in the file name of the scanned image. Destination Folder Click Browse to select the folder where you would like to save your scanned document. Show Folder Select the Show Folder option to automatically display the destination folder after scanning. Resolution Select a scanning resolution from the Resolution pop-up menu.
(Available only for the Auto, True Gray and 24bit Color options) • Skip Blank Page Remove blank pages of the document from the scanning results. (MFC-8540DN) • Display Scanning Results Show the numbers of total pages saved and blank pages skipped on your computer screen. (MFC-8540DN) Restore Defaults Select this option to restore all settings to their factory setting values.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Configure Certificate for Signed PDF Configure Certificate for Signed PDF If you select Signed PDF for Scan to USB, Scan to Email server, Scan to FTP, Scan to SFTP, Scan to Network or Scan to SharePoint features, you must configure a certificate on your machine using Web Based Management. To use Signed PDF, you must install a certificate on your machine and your computer. 1. Start your web browser.
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Disable Scanning from Your Computer Disable Scanning from Your Computer You can disable the ability to scan from your computer. Set the pull scan setting using Web Based Management. 1. Start your web browser. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the IP address of the machine or the print server name). For example: http://192.168.1.2 No password is required by default.
Home > Scan > Scan from Your Computer (Windows) Scan from Your Computer (Windows) There are several ways you can use your computer to scan photos and documents on your Brother machine. Use the software applications provided by Brother, or use your favourite scanning application.
Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Home Mode (Windows) Scan Using ControlCenter4 Home Mode (Windows) Use ControlCenter4 Home Mode to access your machine's main features.
Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Scan Using ControlCenter4 Home Mode (Windows) Scan Using ControlCenter4 Home Mode (Windows) Select Home Mode as the mode setting for ControlCenter4. 1. Load your document. 2. Click the (ControlCenter4) icon in the task tray, and then click Open. 3. Click the Scan tab. 4. Select the Document Type. 5. Change the document's Scan Size, if needed. 6. Click (Scan).
Related Information • Scan Using ControlCenter4 Home Mode (Windows) • Select Document Type Using ControlCenter4 Home Mode (Windows) • Change Scan Size Using ControlCenter4 Home Mode (Windows) • Crop a Scanned Image Using ControlCenter4 Home Mode (Windows) • Print Scanned Data Using ControlCenter4 Home Mode (Windows) • Scan to an Application Using ControlCenter4 Home Mode (Windows) 141
Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Select Document Type Using ControlCenter4 Home Mode (Windows) Select Document Type Using ControlCenter4 Home Mode (Windows) • Select the Document Type option that matches the type of original you want to scan.
Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Select Document Type Using ControlCenter4 Home Mode (Windows) > Custom Scan Settings (Windows) Custom Scan Settings (Windows) Select Custom in the Document Type list to change advanced scan settings. • Select Custom, and then click the Custom Settings button. The Custom Scan Settings dialog box appears.
Brightness Set the Brightness level by dragging the slider to the right or left to lighten or darken the image. If the scanned image is too light, set a lower brightness level and scan the document again. If the image is too dark, set a higher brightness level and scan the document again. You can also type a value into the field to set the Brightness level. Contrast Increase or decrease the Contrast level by moving the slider to the right or left.
Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Change Scan Size Using ControlCenter4 Home Mode (Windows) Change Scan Size Using ControlCenter4 Home Mode (Windows) For faster scan speeds, select the exact size of your document from the Scan Size drop-down menu.
Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Crop a Scanned Image Using ControlCenter4 Home Mode (Windows) Crop a Scanned Image Using ControlCenter4 Home Mode (Windows) The crop tool on the Image Editing Toolbar lets you trim unwanted areas from your scanned image. Use the Zoom In and Zoom Out tools to help view the image to be cropped. Image Editing Toolbar 1.
a. Expands the scanned image so that the entire image fits in the window. b. Zooms in on the image. c. Zooms out of the image. d. Rotates the image counter-clockwise 90 degrees. e. Rotates the image clockwise 90 degrees. f. Click and drag the frame to adjust the area to be cropped. 3. Click OK. The edited image appears in the image viewer.
Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Print Scanned Data Using ControlCenter4 Home Mode (Windows) Print Scanned Data Using ControlCenter4 Home Mode (Windows) Scan a document on your Brother machine, and then print copies using the printer driver features that are available in ControlCenter4. 1. Scan a document. 2. Click Print. a.
Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Scan to an Application Using ControlCenter4 Home Mode (Windows) Scan to an Application Using ControlCenter4 Home Mode (Windows) The Open with an Application button lets you scan an image directly into your graphics application for editing. Select Home Mode as the mode setting for ControlCenter4. 1. Load your document. 2.
Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Save Scanned Data to a Folder as a PDF File Using ControlCenter4 Home Mode (Windows) Save Scanned Data to a Folder as a PDF File Using ControlCenter4 Home Mode (Windows) Select Home Mode as the mode setting for ControlCenter4. 1. Load your document. 2. Click the (ControlCenter4) icon in the task tray, and then click Open. 3. Click the Scan tab. 4. Select the Document Type. 5.
To save the document as a password-protected PDF, select Secure PDF Single-Page (*.pdf) or Secure PDF Multi-Page (*.pdf) from the File Type drop-down list, click , and then type the password. 10. To change the file name, click the Change button, if needed. 11. Click the folder icon to browse and select the folder where you want to save your scanned documents. 12. Click OK. The scanned document is saved to the destination folder as a PDF.
Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Scan Both Sides of a Document Automatically Using ControlCenter4 Home Mode (Windows) Scan Both Sides of a Document Automatically Using ControlCenter4 Home Mode (Windows) Related Models: MFC-8540DN Select Home Mode as the mode setting for ControlCenter4. 1. Load documents in the ADF. To scan both sides of a document automatically, you must use the ADF, not the flatbed scanner glass. 2.
2-sided Scan setting Original layout Scan Result Short-edge binding 7. Configure other Custom Scan Settings, if needed. 8. Click OK. 9. Click (Scan). The machine starts scanning, and the scanned image appears in the image viewer. 10. Click the left or right arrow buttons to preview each scanned page. 11. Do one of the following: • Click (Save) to save scanned data. • Click (Print) to print scanned data. • Click (Open with an Application) to open scanned data in another application.
Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Scan Settings for ControlCenter4 Home Mode (Windows) Scan Settings for ControlCenter4 Home Mode (Windows) Settings Applicable Features Open with an Application OCR Send E-mail Save File Type - Yes Yes Yes Target Application Yes Yes - - OCR Language - Yes - - File Name - - - Yes Scan Location - - - Yes Show Folder - - - Yes File size - - Yes Yes File Type Select the file type
Target Application Select the destination application from the drop-down list. OCR Language Set the optical character recognition (OCR) language to match the language of the scanned document's text. File Name Click Change to change the file name's prefix. Scan Location Select the Folder or SharePoint button to specify the destination where you would like to save your scanned documents. Show Folder Select this option to automatically display the destination folder after scanning.
Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Advanced Mode (Windows) Scan Using ControlCenter4 Advanced Mode (Windows) ControlCenter4 Advanced Mode gives you more control over the details of your machine's features and allows you to customise one-button scan actions.
Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Advanced Mode (Windows) > Scan Photos and Graphics Using ControlCenter4 Advanced Mode (Windows) Scan Photos and Graphics Using ControlCenter4 Advanced Mode (Windows) Send scanned photos or graphics directly to your computer. Select Advanced Mode as the mode setting for ControlCenter4. 1. Load your document. 2. Click the (ControlCenter4) icon in the task tray, and then click Open. 3. Click the Scan tab. 4.
5. Change the scan settings, such as file format, file name, destination file path, resolution and colour, if needed. • To change the file name, click Change. • To change Destination Folder, click the folder icon. • To preview and configure the scanned image, select the PreScan check box. 6. Click Scan. The machine starts scanning. The image opens in the application you have selected.
Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Advanced Mode (Windows) > Save Scanned Data to a Folder as a PDF File Using ControlCenter4 Advanced Mode (Windows) Save Scanned Data to a Folder as a PDF File Using ControlCenter4 Advanced Mode (Windows) Scan documents and save them to a folder on your computer as PDF files. Select Advanced Mode as the mode setting for ControlCenter4. 1. Load your document. 2. Click the (ControlCenter4) icon in the task tray, and then click Open.
4. Click the File button. The scan settings dialog box appears. 5. Click the File Type drop-down list, and then select a PDF file. To save the document as a password-protected PDF, select Secure PDF Single-Page (*.pdf) or Secure PDF Multi-Page (*.pdf) from the File Type drop-down list, click , and then type the password.. 6. Click the folder icon to browse and select the folder where you want to save your scanned documents. 7.
Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Advanced Mode (Windows) > Scan Both Sides of a Document Automatically Using ControlCenter4 Advanced Mode (Windows) Scan Both Sides of a Document Automatically Using ControlCenter4 Advanced Mode (Windows) Related Models: MFC-8540DN Select Advanced Mode as the mode setting for ControlCenter4. 1. Load documents in the ADF. To scan both sides of a document automatically, you must use the ADF, not the flatbed scanner glass. 2.
2-sided Scan setting Original layout Scan Result Short-edge binding 7. Change the scan settings, such as file format, file name, destination file path, resolution and colour, if needed. • To change the file name, click Change. • To change Destination Folder, click the folder icon. 8. Click Scan. The machine starts scanning. You have now changed the default settings for your selected Scan to action.
Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Advanced Mode (Windows) > Scan Both Sides of an ID Card Using ControlCenter4 Advanced Mode (Windows) Scan Both Sides of an ID Card Using ControlCenter4 Advanced Mode (Windows) Select Advanced Mode as the mode setting for ControlCenter4. 1. Place an ID card on the scanner glass. 2. Click the (ControlCenter4) icon in the task tray, and then click Open. 3. Click the Scan tab.
4. Click the File button. The scan settings dialog box appears. 5. Select the ID Card Scan check box. The instruction dialog box appears. 6. Read the instructions on the screen, and then press OK. 7. Change the scan settings, such as file format, file name, scan location, resolution and colour, if needed. 8. Click Scan. The machine starts scanning one side of the identification card. 9.
Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Advanced Mode (Windows) > Scan to Email Attachment Using ControlCenter4 Advanced Mode (Windows) Scan to Email Attachment Using ControlCenter4 Advanced Mode (Windows) Send a scanned document as an email attachment. • Select Advanced Mode as the mode setting for ControlCenter4. • The Scan to Email feature does not support Webmail services.
5. Change the scan settings, such as file format, file name, destination file path, resolution and colour, if needed. • To change the file name, click Change. • To change Destination Folder, click the folder icon. • To preview and configure the scanned image, select the PreScan check box. 6. Click Scan. The machine starts scanning. Your default email application opens and the scanned image is attached to a new, blank email message.
Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Advanced Mode (Windows) > Scan to an Editable Text File (OCR) Using ControlCenter4 Advanced Mode (Windows) Scan to an Editable Text File (OCR) Using ControlCenter4 Advanced Mode (Windows) Your machine can convert characters in a scanned document to text using optical character recognition (OCR) technology. You can edit this text using your preferred text-editing application.
5. Change the scan settings, such as file format, file name, destination file path, resolution and colour, if needed. • To change the file name, click Change. • To change Destination Folder, click the folder icon. • To preview and configure the scanned image, select the PreScan check box. 6. Click Scan. The machine scans the document, converts it to editable text, and then sends it to your default word processing application.
Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Advanced Mode (Windows) > Scan Settings for ControlCenter4 Advanced Mode (Windows) Scan Settings for ControlCenter4 Advanced Mode (Windows) Settings Applicable Features Image OCR E-mail File File Type Yes Yes Yes Yes Target Application Yes Yes - - OCR Language - Yes - - File Name Yes Yes Yes Yes Scan Location or Destination Folder Yes Yes Yes Yes Show Folder - - - Yes Show Save As Window - - -
• XML Paper Specification (*.xps) (the XML Paper Specification is available for Windows Vista, Windows 7 and Windows 8, and when using applications that support XML Paper Specification files) For Email and File • Microsoft Office Word (*.docx) • Microsoft Office PowerPoint (*.pptx) For OCR • HTML 3.2 (*.htm) • HTML 4.0 (*.htm) • Microsoft Excel 2003, XP (*.xls) • RTF Word 2000 (*.rtf) • WordPad (*.rtf) • WordPerfect 9, 10 (*.wpd) • Text (*.txt) • Searchable PDF Single-Page (*.
• Gray (Error Diffusion) Use for photographic images or graphics. (Error Diffusion is a method for creating simulated grey images without using true grey dots. Black dots are put in a specific pattern to give a grey appearance.) • True Gray Use for photographic images or graphics. This mode is more accurate because it uses up to 256 shades of grey. • 24bit Color Use to create an image with the most accurate colour reproduction. This mode uses up to 16.
Related Information • Scan Using ControlCenter4 Advanced Mode (Windows) 172
Home > Scan > Scan from Your Computer (Windows) > Scan Using Nuance™ PaperPort™ 14SE or Other Windows Applications Scan Using Nuance™ PaperPort™ 14SE or Other Windows Applications You can use the Nuance™ PaperPort™ 14SE application for scanning. To download the Nuance™ PaperPort™ 14SE application, click • (Brother Utilities), select Do More in the left navigation bar, and then click PaperPort.
8. Adjust the settings in the Scanner Setup dialog box, if needed. 9. Click the Document Size drop-down list, and then select your document size. To scan both sides of the document (MFC-8540DN): Automatic 2-sided scan is available only when using the ADF. You cannot use PreScan to preview an image. 10. Click PreScan if you want to preview your image and crop unwanted portions before scanning. 11. Click Start. The machine starts scanning.
Home > Scan > Scan from Your Computer (Windows) > Scan Using Nuance™ PaperPort™ 14SE or Other Windows Applications > TWAIN Driver Settings (Windows) TWAIN Driver Settings (Windows) • Note that the item names and assignable values will vary depending on the machine. • The Brightness option is available only when selecting the Black & White, Gray (Error Diffusion), True Gray, or 24bit Color options from the Scan Type settings.
• 24bit Color Use to create an image with the most accurate colour reproduction. This mode uses up to 16.8 million colours to scan the image, but it requires the most memory and has the longest transfer time. 4. 2-sided Scanning Scan both sides of the document. When using the Automatic 2-sided Scan feature, you must select the Long-edge binding or Short-edge binding option from the 2-sided Scanning drop-down list, so when you turn the pages, they are facing the way you want. (MFC-8540DN) 5.
Remove the base colour of documents to make the scanned data more legible. Choose from three levels.
Home > Scan > Scan from Your Computer (Windows) > Scan Using Windows Photo Gallery or Windows Fax and Scan Scan Using Windows Photo Gallery or Windows Fax and Scan Windows Photo Gallery or Windows Fax and Scan applications are other options that you can use for scanning. • These applications use the WIA scanner driver. • If you want to crop a portion of a page after pre-scanning the document, you must scan using the scanner glass (also called the flatbed). 1. Load your document. 2.
Home > Scan > Scan from Your Computer (Windows) > Scan Using Windows Photo Gallery or Windows Fax and Scan > WIA Driver Settings (Windows) WIA Driver Settings (Windows) Paper source Select the Document Feeder or Flatbed option from the drop-down list. Picture Type (Image Type) Select Color picture, Grayscale picture, Black and white picture or text, or Custom Settings for the type of document you want to scan. To change advanced settings, click the Adjust the quality of the scanned picture link.
Related Information • Scan Using Windows Photo Gallery or Windows Fax and Scan 180
Home > Scan > Scan from Your Computer (Mac) Scan from Your Computer (Mac) There are several ways you can use your Mac to scan photos and documents on your Brother machine. Use the software applications provided by Brother or your favourite scanning application.
Home > Scan > Scan from Your Computer (Mac) > Scan Using ControlCenter2 (Mac) Scan Using ControlCenter2 (Mac) Use Brother's ControlCenter software to scan photos and save them as JPEGs, PDFs, or other file formats.
Home > Scan > Scan from Your Computer (Mac) > Scan Using ControlCenter2 (Mac) > Scan Using ControlCenter2 (Mac) Scan Using ControlCenter2 (Mac) Send scanned photos or graphics directly to your computer. 1. Load your document. 2. In the Finder menu bar, click Go > Applications > Brother, and then double-click the (ControlCenter) icon. The ControlCenter2 screen appears. 3. Click the SCAN tab. 4. Click the Image button. The scan settings dialog box appears.
5. Change the scan settings, such as file format, file name, destination file path, resolution and colour, if needed. To change the file name or destination file path, click Change. 6. Click the Start Scanning button. The machine starts scanning. The scanned image opens in the application you have selected.
Home > Scan > Scan from Your Computer (Mac) > Scan Using ControlCenter2 (Mac) > Save Scanned Data to a Folder as a PDF File Using ControlCenter2 (Mac) Save Scanned Data to a Folder as a PDF File Using ControlCenter2 (Mac) 1. Load your document. 2. In the Finder menu bar, click Go > Applications > Brother, and then double-click the (ControlCenter) icon. The ControlCenter2 screen appears. 3. Click the SCAN tab. 4. Click the File button. The scan settings dialog box appears.
5. Click the File Type pop-up menu, and then select PDF (*.pdf). To save the document as a password-protected PDF, select Secure PDF (*.pdf) from the File Type pop-up menu, type your password in the Password and Re-type Password fields, and then click OK. 6. Change the scan settings, such as file name, destination folder, resolution and colour, if needed. 7. Click the Start Scanning button. The machine starts scanning. The file will be saved in the folder you selected.
Home > Scan > Scan from Your Computer (Mac) > Scan Using ControlCenter2 (Mac) > Scan Both Sides of a Document Automatically Using ControlCenter2 (Mac) Scan Both Sides of a Document Automatically Using ControlCenter2 (Mac) Related Models: MFC-8540DN 1. Load documents in the ADF. To scan both sides of a document automatically, you must use the ADF, not the flatbed scanner glass. 2. In the Finder menu bar, click Go > Applications > Brother, and then double-click the (ControlCenter) icon.
You have now changed the default settings for your selected Scan to action. These settings will be used the next time this scan type (Image, OCR, E-mail, or File) is clicked for this action.
Home > Scan > Scan from Your Computer (Mac) > Scan Using ControlCenter2 (Mac) > Scan Both Sides of an ID Card Using ControlCenter2 (Mac) Scan Both Sides of an ID Card Using ControlCenter2 (Mac) 1. Place an ID card on the scanner glass. 2. In the Finder menu bar, click Go > Applications > Brother, and then double-click the (ControlCenter) icon. The ControlCenter2 screen appears. 3. Click the SCAN tab. 4. Click the File button. The scan settings dialog box appears.
5. Select the ID Card Scan check box. The instruction dialog box appears. 6. Read the instructions on the screen, and then press OK. 7. Configure other settings, if needed. 8. Click the Start Scanning button. The machine starts scanning one side of the identification card. 9. After the machine has scanned one side, turn over the identification card, and then click Continue to scan the other side. 10. Click Finish.
Home > Scan > Scan from Your Computer (Mac) > Scan Using ControlCenter2 (Mac) > Scan to Email Attachment Using ControlCenter2 (Mac) Scan to Email Attachment Using ControlCenter2 (Mac) Send a scanned document as an email attachment. The Scan to Email feature does not support Webmail services. Use the Scan to Image or Scan to File feature to scan a document or a picture, and then attach the scanned file to an email message. 1. Load your document. 2.
5. Change the scan settings, such as file format, file name, destination file path, resolution and colour, if needed. To change the file name or destination file path, click Change. 6. Click the Start Scanning button. The machine starts scanning. Your default email application opens and the scanned image is attached to a new, blank email.
Home > Scan > Scan from Your Computer (Mac) > Scan Using ControlCenter2 (Mac) > Scan to an Editable Text File (OCR) Using ControlCenter2 (Mac) Scan to an Editable Text File (OCR) Using ControlCenter2 (Mac) Your machine can convert characters in a scanned document to text using optical character recognition (OCR) technology. You can edit this text using your preferred text-editing application. ABC ABC • The Scan to OCR feature is available for certain languages. 1. Load your document. 2.
5. Change the scan settings, such as file format, file name, destination file path, resolution and colour, if needed. To change the file name or destination file path, click Change. 6. Click the Start Scanning button. The machine scans the document, converts it to editable text, and then sends it to your default word processing application.
Home > Scan > Scan from Your Computer (Mac) > Scan Using TWAIN-Compliant Applications (Mac) Scan Using TWAIN-Compliant Applications (Mac) You can also scan using TWAIN-compliant applications. For more information about the scanning procedure, see the manual for your application. To use Brother TWAIN Driver, go to your model's Downloads page on the Brother Solutions Center at support.brother.com and download Scanner Driver. 1. Start your graphics application, and then select the scan operation.
Home > Scan > Scan from Your Computer (Mac) > Scan Using TWAIN-Compliant Applications (Mac) > TWAIN Driver Settings (Mac) TWAIN Driver Settings (Mac) 1 2 3 4 5 • Item names and assignable values will vary depending on the machine. • The Contrast setting is available only when selecting Gray (Error Diffusion), True Gray, or 24bit Color from the Scan Type options. 1. Resolution Select a scanning resolution from the Resolution pop-up menu.
Brightness Set the Brightness level by dragging the slider to the right or left to lighten or darken the image. If the scanned image is too light, set a lower brightness level and scan the document again. If the image is too dark, set a higher brightness level and scan the document again. You can also type a value in the box to set the brightness. Contrast Increase or decrease the Contrast level by moving the slider to the right or left.
Home > Scan > Configure Scan Settings Using Web Based Management Configure Scan Settings Using Web Based Management • Set the Scan File Name Using Web Based Management • Set the Scan Job Email Report Using Web Based Management 198
Home > Scan > Configure Scan Settings Using Web Based Management > Set the Scan File Name Using Web Based Management Set the Scan File Name Using Web Based Management Set up a file name for scanned data using Web Based Management. 1. Start your web browser. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the IP address of the machine or the print server name). For example: http://192.168.1.2 No password is required by default.
Home > Scan > Configure Scan Settings Using Web Based Management > Set the Scan Job Email Report Using Web Based Management Set the Scan Job Email Report Using Web Based Management When you scan a document, the machine will send a scan job email report automatically to the registered email address. 1. Start your web browser. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the IP address of the machine or the print server name). For example: http://192.168.
Home > Copy Copy • Copy a Document • Enlarge or Reduce Copied Images • Make N in 1 Copies Using the Page Layout Feature • Sort Copies • Copy an ID Card • Copy an ID Card or Bills • Copy on Both Sides of the Paper (2-sided Copy) • Copy Options 201
Home > Copy > Copy a Document Copy a Document 1. Make sure you have loaded the correct size paper in the paper tray. 2. Do one of the following: • Place the document face up in the ADF. (If you are copying multiple pages, we recommend using the ADF.) • Place the document face down on the scanner glass. 3. Press [Copy]. The LCD displays: 4. Change the copy settings, if needed.
Enter the number of copies in one of the following ways: • - Press or - Press the numbers on the control panel. [Options] to change the copy settings for the next copy only. Press • on the LCD. - When finished, press [OK]. - After you have finished choosing new options, you can save them by pressing the [Save as Shortcut] button. [Quick Copy] Press • to access the preset copy settings. Current setting indications Press the following icons to change these settings for the next copy only.
Home > Copy > Enlarge or Reduce Copied Images Enlarge or Reduce Copied Images Select an enlargement or reduction ratio to resize your copied data. 1. Load your document. 2. Press [Copy]. 3. Enter the number of copies. 4. Press [Options] > [Enlarge/Reduce]. 5. Swipe up or down or press a or b to display the available options, and then press the option you want. 6. Do one of the following: • If you select [Enlarge] or [Reduce], press the enlargement or reduction ratio you want to use.
Home > Copy > Make N in 1 Copies Using the Page Layout Feature Make N in 1 Copies Using the Page Layout Feature The N in 1 copy feature saves paper by copying two or four pages of your document onto one page of the copy.
3. Enter the number of copies. 4. Press [Options] > [Page Layout]. 5. Swipe up or down or press a or b to display the [2in1(Portrait)], [2in1(Landscape)], [4in1(Portrait)] or [4in1(Landscape)] option, and then press the option you want. 6. When finished, press [OK]. 7. Press [Start]. If you placed the document in the ADF, the machine scans the pages and starts printing. 8.
Home > Copy > Sort Copies Sort Copies Sort multiple copies. Pages will be stacked in the order they are fed, that is: 1, 2, 3, and so on. 1. Load your document. 2. Press [Copy]. 3. Enter the number of copies. 4. Press [Options] > [Stack/Sort] > [Sort]. 5. When finished, press [OK]. 6. Press [Start]. If you placed the document in the ADF, the machine scans the pages and starts printing. 7.
Home > Copy > Copy an ID Card Copy an ID Card Use the [2 in 1 ID Copy] feature to copy both sides of an identification card onto one page, keeping the original card size. • You may copy an identification card only to the extent permitted under applicable laws. For more detailed information, see the Product Safety Guide. 1. Place your identification card face down near the upper left corner of the scanner glass. 1 1: Distance 4.0 mm or greater (top, left) 2.
Home > Copy > Copy an ID Card or Bills Copy an ID Card or Bills Use the Billings Copy feature to copy an identification card and Bills with preset copy settings. • Copy an identification card only to the extent permitted under applicable laws. For more detailed information, see the Product Safety Guide.
Home > Copy > Copy on Both Sides of the Paper (2-sided Copy) Copy on Both Sides of the Paper (2-sided Copy) Reduce the amount of paper you use by copying onto both sides of the paper. • You must choose a 2-sided copy layout from the following options before you can start 2-sided copying. • The layout of your original document determines which 2-sided copy layout you should choose. • To use the automatic 2-sided copy feature, you must load your document in the ADF.
5. Do one of the following: • (MFC-8540DN) To make 2-sided copies of a 2-sided document automatically, press [2-sided⇒2-sided]. Load your document in the ADF to use the automatic 2-sided copy feature. • (MFC-8530DN/MFC-8535DN) To make 2-sided copies of a 2-sided document manually, press [2-sided⇒2-sided]. Use the scanner glass to make 2-sided copies of a 2-sided document manually. • To make 2-sided copies from a 1-sided document, follow these steps: a.
Home > Copy > Copy Options Copy Options To change Copy settings, press [Options]. Menu selections Options Quality Select the copy quality for your type of document. Enlarge/Reduce 100% - Enlarge Select an enlargement ratio for the next copy. Reduce Select a reduction ratio for the next copy. Auto Adjusts the copy size to fit on the paper size you have set. Custom(25-400%) Enter an enlargement or reduction ratio. Density Increase the density to make the text darker.
Menu selections Options 2-sided Copy Select to copy on both sides of the paper. 1-sided → 2-sided 1 1 2 2 2-sided → 2-sided 1 1 2 2 The available options will vary depending on your model. 2-sided Copy Page Layout Select long edge binding or short edge binding. (available only for certain settings) Tray Use Select a paper tray for the next copy. Save as Shortcut Add the current settings as a shortcut.
Home > Fax Fax • Send a Fax • Receive a Fax • Voice Operations and Fax Numbers • Telephone Services and External Devices • Fax Reports • PC-FAX 214
Home > Fax > Send a Fax Send a Fax • Send a Fax • Send a 2-sided Fax from the ADF • Send a Fax Manually • Send a Fax at the End of a Conversation • Set the Fax Logic (Sending and Receiving Sequence) • Send the Same Fax to More than One Recipient (Broadcasting) • Send a Fax at a Specified Time (Delayed Fax) • Cancel a Fax in Progress • Check and Cancel a Pending Fax • Fax Options 215
Home > Fax > Send a Fax > Send a Fax Send a Fax 1. Do one of the following: • Place the document face up in the ADF. (If you are faxing multiple pages, we recommend using the ADF.) • Place the document face down on the scanner glass. 2. Press [Fax]. 3. Enter the fax number. • Using the dial pad Press the digits to enter the fax number.
Press [Call History], and then press the [Outgoing Call] option. Swipe up or down or press a or b to display the fax number you want, and then press it. To send a fax, press [Apply]. 4. Press [Fax Start]. The machine scans and sends the document. If you placed the document on the scanner glass, follow the instructions in the table. Option Description Yes To scan the next page, press the Yes option, and then place the next page on the scanner glass. Press OK to scan the page.
Home > Fax > Send a Fax > Send a 2-sided Fax from the ADF Send a 2-sided Fax from the ADF Related Models: MFC-8540DN You must select a 2-sided scanning format before sending a 2-sided fax. Select either Long Edge or Short Edge, depending on the layout of your document. 1. Load your document. 2. Press [Fax] > [Options] > [2-sided Fax]. 3. Do one of the following: • If your document is flipped on the Long edge, press the [2-sided Scan: Long Edge] option.
Home > Fax > Send a Fax > Send a Fax Manually Send a Fax Manually Manual fax transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax. 1. Load your document. 2. Press [Fax]. 3. Press [Hook] and listen for a dial tone. 4. Dial the fax number you want to call. 5. When you hear the fax tone, press [Fax Start]. • If you are using the scanner glass, press [Send].
Home > Fax > Send a Fax > Send a Fax at the End of a Conversation Send a Fax at the End of a Conversation At the end of a conversation, you can send a fax to the other party before you both hang up. 1. Ask the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up. 2. Load your document. 3. Press [Fax Start]. • If you are using the scanner glass, press [Send]. 4. Replace the handset of an external telephone.
Home > Fax > Send a Fax > Set the Fax Logic (Sending and Receiving Sequence) Set the Fax Logic (Sending and Receiving Sequence) You can change the process of manual fax send or receive. If you often send or receive a fax manually to/from the other party at the end of a conversation, set the [Fax Mode] to [Easy Mode]. If you set to [Easy Mode]: You can send or receive a fax manually just simply press [Fax Start]. If you are a caller, press [Fax Start] to send a fax.
Home > Fax > Send a Fax > Send the Same Fax to More than One Recipient (Broadcasting) Send the Same Fax to More than One Recipient (Broadcasting) Use the Broadcasting feature to send the same fax to multiple fax numbers at the same time. 1. Load your document. 2. Press [Fax] > [Options] > [Broadcasting]. 3. Press [Add Number]. You can add numbers to the broadcast in the following ways: • Press [Add Number] and enter a number using the LCD. Press [OK].
Home > Fax > Send a Fax > Send the Same Fax to More than One Recipient (Broadcasting) > Cancel a Broadcast in Progress Cancel a Broadcast in Progress While broadcasting you can cancel the fax currently being sent or the whole broadcast job. 1. Press . 2. Press . 3. Do one of the following: • To cancel the entire broadcast, press [Entire Broadcast]. • To cancel the current job, press the name or number being dialled on the LCD. • To exit without cancelling, press .
Home > Fax > Send a Fax > Send a Fax at a Specified Time (Delayed Fax) Send a Fax at a Specified Time (Delayed Fax) You can store up to 50 faxes in the machine's memory to be sent within the next twenty-four hour period. 1. Load your document. [Fax] > [Options] > [Delayed Fax] > [Delayed Fax]. 2. Press 3. Press [On]. 4. Press [Set Time]. 5. Enter the time you want the fax to be sent (in 24-hour format), and then press [OK]. (For example, enter 19:45 for 7:45 PM.) 6. Press [OK]. 7. Enter the fax number.
Home > Fax > Send a Fax > Cancel a Fax in Progress Cancel a Fax in Progress 1. Press . 2. Press while the machine is dialling or sending a fax. The LCD will display [Cancel Job?]. 3. Press an option in the table to cancel or continue the fax job in progress. Option Description Yes The machine cancels sending the fax job. No The machine exits from the process without cancelling the fax job.
Home > Fax > Send a Fax > Check and Cancel a Pending Fax Check and Cancel a Pending Fax You can cancel a fax job before it is sent, by cancelling the fax job while it is stored and waiting in the memory. 1. Press [Settings] > [All Settings] > [Fax] > [Remaining Jobs]. 2. Swipe up or down or press a or b to scroll through the waiting jobs, and then press the job you want to cancel. 3. Press [Cancel]. 4. Press [Yes] to confirm or press [No] to exit without cancelling. 5.
Home > Fax > Send a Fax > Fax Options Fax Options To change fax-sending settings, press the [Options] button. Option Description Fax Resolution Set the resolution for outgoing faxes. The fax quality often can be improved by changing the Fax Resolution. 2-sided Fax Set the 2-sided scanning format. (MFC-8540DN) Contrast Adjust the contrast. If your document is very light or very dark, changing the contrast may improve the fax quality. Delayed Fax Set the time of day the delayed faxes will be sent.
Home > Fax > Receive a Fax Receive a Fax • Receive Mode Settings 228
Home > Fax > Receive a Fax > Receive Mode Settings Receive Mode Settings • Receive Modes Overview • Choose the Correct Receive Mode • Use PC-Fax Receive to Transfer Received Faxes to Your Computer (Windows only) • Set the Number of Rings Before the Machine Answers (Ring Delay) • Set Fax Detect • Shrink Page Size of an Oversized Incoming Fax • Set the 2-sided Printing for Received Faxes • Set the Fax Receive Stamp • Receive a Fax at the End of a Telephone Conversation 229
Home > Fax > Receive a Fax > Receive Mode Settings > Receive Modes Overview Receive Modes Overview Mode Function Help Fax Auto Each call recognized as fax and send fax signal. However, you can answer the call within the number of rings. Factory setting of Ring Delay is four. After ringing four times, the fax machine send faxreceiving signals automatically.
Home > Fax > Receive a Fax > Receive Mode Settings > Choose the Correct Receive Mode Choose the Correct Receive Mode The factory setting of Receive Mode is “Fax Auto”. Your machine will automatically receive any faxes that are sent to it. There are three receive modes of this machine as below. LCD Display Factory Setting Ring Delay Fax Auto Ring Delay: four times Fax Manual PC Fax Receive 1. Press [Settings] > [All Settings] > [Fax] > [Setup Receive] > [Receive Mode]. 2.
Home > Fax > Receive a Fax > Receive Mode Settings > Use PC-Fax Receive to Transfer Received Faxes to Your Computer (Windows only) Use PC-Fax Receive to Transfer Received Faxes to Your Computer (Windows only) Turn on the PC-Fax Receive feature, automatically store incoming faxes to your machine's memory, and then send them to your computer. Use your computer to view and store these faxes. To transfer the received faxes to your computer you must have the PC-FAX Receiving software running on your computer.
Home > Fax > Receive a Fax > Receive Mode Settings > Set the Number of Rings Before the Machine Answers (Ring Delay) Set the Number of Rings Before the Machine Answers (Ring Delay) When somebody calls your machine, you will hear the normal telephone ring sound. The number of rings is set in the Ring Delay option. • The Ring Delay setting sets the number of times the machine rings before it answers in the Fax Auto Mode.
Home > Fax > Receive a Fax > Receive Mode Settings > Set Fax Detect Set Fax Detect If Fax Detect is On: The machine receives a fax call automatically, even if you answer the call. When you see [Receiving] on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest. If Fax Detect is Off: If you are at the machine and answer a fax call by lifting the handset, press the buttons in the following table to receive the fax.
Home > Fax > Receive a Fax > Receive Mode Settings > Shrink Page Size of an Oversized Incoming Fax Shrink Page Size of an Oversized Incoming Fax If you enable the auto reduction function, the machine reduces each page of an incoming fax to fit on your paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting. 1. Press [Settings] > [All Settings] > [Fax] > [Setup Receive] > [Auto Reduction]. 2. Press [On] or [Off]. 3. Press .
Home > Fax > Receive a Fax > Receive Mode Settings > Set the 2-sided Printing for Received Faxes Set the 2-sided Printing for Received Faxes Your machine prints received faxes on both sides of the paper when [2-sided] is set to [On]. • Use A4 size paper (60 to 105 g/m2) for this function. • When 2-sided printing is enabled, incoming faxes are automatically reduced to fit the paper in the paper tray. 1. Press [Settings] > [All Settings] > [Fax] > [Setup Receive] > [2-sided]. 2. Press [On] or [Off]. 3.
Home > Fax > Receive a Fax > Receive Mode Settings > Set the Fax Receive Stamp Set the Fax Receive Stamp You can set the machine to print the received date and time at the top centre of each received fax page. • Make sure you have set the current date and time on the machine. • The received time and date will not appear when using Internet Fax. 1. Press [Settings] > [All Settings] > [Fax] > [Setup Receive] > [Fax Rx Stamp]. 2. Press [On] or [Off]. 3. Press .
Home > Fax > Receive a Fax > Receive Mode Settings > Receive a Fax at the End of a Telephone Conversation Receive a Fax at the End of a Telephone Conversation If you are speaking on the telephone connected to your Brother machine and the other party is also speaking on a telephone connected to his fax machine, at the end of the conversation, the other party can send you a fax before you both hang up. Your machine's ADF must be empty. 1.
Home > Fax > Voice Operations and Fax Numbers Voice Operations and Fax Numbers • Voice Operations • Store Fax Numbers • Set up Groups for Broadcasting • Combine Address Book Numbers 239
Home > Fax > Voice Operations and Fax Numbers > Voice Operations Voice Operations • Send Tone Signals 240
Home > Fax > Voice Operations and Fax Numbers > Voice Operations > Send Tone Signals Send Tone Signals If you have a Pulse dialling service, but must send Tone signals (for example, for telephone banking), follow these steps. If you have a Touch Tone service, you will not need this feature to send tone signals. 1. Press [Fax]. 2. Press [Hook]. 3. Press # on the machine's LCD. Any digits dialled after this will send tone signals.
Home > Fax > Voice Operations and Fax Numbers > Store Fax Numbers Store Fax Numbers • Store Address Book Numbers • Change or Delete Address Book Names or Numbers • How to Enter Text on Your Brother Machine 242
Home > Fax > Voice Operations and Fax Numbers > Store Fax Numbers > Store Address Book Numbers Store Address Book Numbers 1. Press [Fax] > [Address Book]. 2. Do the following steps: a. Press [Edit]. b. Press [Add New Address]. c. Press [Name]. d. Enter the name using the LCD (up to 16 characters), and then press [OK]. e. Press [pinyin]. f. Enter the pinyin using the LCD (up to 16 characters), and then press [OK]. g. Press [Address]. h.
Home > Fax > Voice Operations and Fax Numbers > Store Fax Numbers > Store Address Book Numbers > Store Address Book Numbers from Outgoing Calls Store Address Book Numbers from Outgoing Calls You can store Address Book numbers from the Outgoing Call history. 1. Press [Fax] > [Call History] > [Outgoing Call]. 2. Swipe up or down or press a or b to display the number you want, and then press it. 3. Press [Edit] > [Add to Address Book] > [Name]. To delete the number, press [Edit] > [Delete].
Home > Fax > Voice Operations and Fax Numbers > Store Fax Numbers > Change or Delete Address Book Names or Numbers Change or Delete Address Book Names or Numbers 1. Press [Fax] > [Address Book] > [Edit]. 2. Do one of the following: • Press [Change] to edit the names or fax or telephone numbers. Swipe up or down or press a or b to display the number you want to change, and then press it. - To change the name, press [Name]. Enter the new name (up to 16 characters) using the LCD, and then press [OK].
Home > Fax > Voice Operations and Fax Numbers > Set up Groups for Broadcasting Set up Groups for Broadcasting A Group, which can be stored in the Address Book (One Touch Dial or Speed Dial in some models) allows you to send the same fax message to many fax numbers. First, you must store each fax number in the Address Book. Then you can include them as numbers in the Group. Each Group uses up an Address Book (a One Touch Dial, or a Speed Dial in some models) number.
Home > Fax > Voice Operations and Fax Numbers > Set up Groups for Broadcasting > Change a Group Name Change a Group Name 1. Press [Fax] > [Address Book] > [Edit] > [Change]. 2. Swipe up or down or press a or b to display the Group you want, and then press the Group name. 3. Press [Name]. 4. Enter the new Group name (up to 16 characters) using the LCD, and then press [OK].
Home > Fax > Voice Operations and Fax Numbers > Set up Groups for Broadcasting > Delete a Group Delete a Group 1. Press [Fax] > [Address Book] > [Edit] > [Delete]. 2. Swipe up or down or press a or b to display the Group you want, and then press the Group name. 3. Press [OK]. 4. Press .
Home > Fax > Voice Operations and Fax Numbers > Set up Groups for Broadcasting > Add or Delete Group Members Add or Delete Group Members 1. Press [Fax] > [Address Book] > [Edit] > [Change]. 2. Swipe up or down or press a or b to display the Group you want, and then press the Group name. 3. Swipe up or down or press a or b to display the [Add/Delete] option, and then press [Add/Delete]. 4. Swipe up or down or press a or b to display the number you want to add or delete. 5.
Home > Fax > Voice Operations and Fax Numbers > Combine Address Book Numbers Combine Address Book Numbers Sometimes you may want to choose from several long-distance carriers when you send a fax. Rates may vary depending on the time and destination. You can store these long dialling sequences by dividing them and setting them up as separate Address Book numbers in any combination. You can even include manual dialling using the dial pad.
Home > Fax > Telephone Services and External Devices Telephone Services and External Devices • External and Extension Telephones • Multi-line Connections (PABX) 251
Home > Fax > Telephone Services and External Devices > External and Extension Telephones External and Extension Telephones • Connect an External or Extension Telephone • Operation from External and Extension Telephones • Use the Remote Codes 252
Home > Fax > Telephone Services and External Devices > External and Extension Telephones > Connect an External or Extension Telephone Connect an External or Extension Telephone You can connect a separate telephone to your machine as shown in the diagram below.
Home > Fax > Telephone Services and External Devices > External and Extension Telephones > Operation from External and Extension Telephones Operation from External and Extension Telephones If you answer a fax call at an extension or an external telephone, you can make your machine take the call by using the Remote Activation Code. When you press the Remote Activation Code *51, the machine starts to receive the fax.
Home > Fax > Telephone Services and External Devices > External and Extension Telephones > Use the Remote Codes Use the Remote Codes Remote Activation Code If you answer a fax call on an extension or external telephone, you can tell your machine to receive it by pressing the Remote Activation Code *51. Wait for the chirping sounds, and then replace the handset.
Home > Fax > Telephone Services and External Devices > External and Extension Telephones > Use the Remote Codes > Change the Remote Codes Change the Remote Codes The preset Remote Activation Code is *51. The preset Remote Deactivation Code is #51. If you are always disconnected when accessing your external answering phone device remotely, try changing the three-digit remote codes using the numbers 0-9, *, #. 1. Press [Settings] > [All Settings] > [Fax] > [Setup Receive] > [Remote Codes]. 2.
Home > Fax > Telephone Services and External Devices > Multi-line Connections (PABX) Multi-line Connections (PABX) Most offices use a central telephone system. Brother recommends that all our machines be connected to a discreet (dedicated) line. Although a particular PABX may appear to work with a particular model of fax machine, we cannot guarantee that the unit will operate correctly.
Home > Fax > Fax Reports Fax Reports The Transmission Verification Report and the Fax Journal are available to confirm the results of fax transmission.
Home > Fax > Fax Reports > Print a Fax Journal Print a Fax Journal You can set the machine to print a journal at specific intervals. 1. Press [Settings] > [All Settings] > [Fax] > [Report Setting] > [Journal Period] > [Journal Period]. 2. Press [Every 50 Faxes] or [Off]. [Every 50 Faxes]: The machine will print the Journal when the machine has stored 50 reception and transmission log data. 3. Press .
Home > Fax > PC-FAX PC-FAX • PC-FAX for Windows • PC-FAX for Mac(Sending only) 260
Home > Fax > PC-FAX > PC-FAX for Windows PC-FAX for Windows • PC-FAX Overview (Windows) • Send a Fax Using PC-FAX (Windows) • Receive Faxes on Your Computer (Windows) 261
Home > Fax > PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows) PC-FAX Overview (Windows) Reduce paper consumption and save time by using Brother's PC-FAX software to send faxes directly from your machine.
Home > Fax > PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows) > Configure PC-FAX (Windows) Configure PC-FAX (Windows) Before sending faxes using PC-FAX, personalise the send options in each tab of the PC-FAX Setup dialog box. 1. Do one of the following: • (Windows XP, Windows Vista and Windows 7) Click (Start) > All Programs > Brother > Brother Utilities. Click the drop-down list and select your model name (if not already selected).
• Transfer Faxes to Your Computer 264
Home > Fax > PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows) > Configure your PC-Fax Address Book (Windows) Configure your PC-Fax Address Book (Windows) Add, edit and delete members and groups to personalise your Brother Address Book.
Home > Fax > PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows) > Configure your PC-Fax Address Book (Windows) > Add a Member to the Address Book (Windows) Add a Member to the Address Book (Windows) Add new people and their fax information to the PC-Fax Address Book if you want to send a fax using Brother PC-Fax software. 1. Do one of the following: • (Windows XP, Windows Vista and Windows 7) (Start) > All Programs > Brother > Brother Utilities.
3. Type the member's information in the corresponding fields. Only the Name field is required. 4. Click OK.
Home > Fax > PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows) > Configure your PC-Fax Address Book (Windows) > Create a Group in the Address Book (Windows) Create a Group in the Address Book (Windows) Create a group to broadcast the same PC-FAX to several recipients at one time. 1. Do one of the following: • (Windows XP, Windows Vista and Windows 7) (Start) > All Programs > Brother > Brother Utilities. Click Click the drop-down list and select your model name (if not already selected).
3. Type the name of the new group in the Group Name field. 4. In the Available Names field, select each name you want to include in the group, and then click Add >>. Members added to the group appear in the Group Members box. 5. When finished, click OK. Each group can contain up to 50 members.
Home > Fax > PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows) > Configure your PC-Fax Address Book (Windows) > Edit Member or Group Information (Windows) Edit Member or Group Information (Windows) 1. Do one of the following: • (Windows XP, Windows Vista and Windows 7) Click (Start) > All Programs > Brother > Brother Utilities. Click the drop-down list and select your model name (if not already selected). Click PC-FAX in the left navigation bar, and then click Address Book (Send).
Home > Fax > PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows) > Configure your PC-Fax Address Book (Windows) > Delete a Member or Group (Windows) Delete a Member or Group (Windows) 1. Do one of the following: • (Windows XP, Windows Vista and Windows 7) Click (Start) > All Programs > Brother > Brother Utilities. Click the drop-down list and select your model name (if not already selected). Click PC-FAX in the left navigation bar, and then click Address Book (Send).
Home > Fax > PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows) > Configure your PC-Fax Address Book (Windows) > Export the Address Book (Windows) Export the Address Book (Windows) You can export the Address Book as an ASCII text file (*.csv), a vCard (an electronic business card), or Remote Setup Dial Data and save it on your computer. • You cannot export the group settings when you export the Address Book data. 1.
Select and add the items in the order you want them listed. 5. If you are exporting to an ASCII file, under the Divide Character section, select the Tab or Comma option to separate the data fields. 6. Click OK. 7. Browse to the folder on your computer where you want to save the data, type the file name, and then click Save.
Home > Fax > PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows) > Configure your PC-Fax Address Book (Windows) > Import Information to the Address Book (Windows) Import Information to the Address Book (Windows) You can import ASCII text files (*.csv), vCards (electronic business cards), or Remote Setup Dial Data into your Address Book. 1. Do one of the following: • (Windows XP, Windows Vista and Windows 7) Click (Start) > All Programs > Brother > Brother Utilities.
You must select and add fields from the Available Items list in the same order they are listed in the import text file. 5. If you are importing an ASCII file, under the Divide Character section, select the Tab or Comma option to separate the data fields. 6. Click OK. 7. Browse to the folder where you want to import the data, type the file name, and then click Open.
Home > Fax > PC-FAX > PC-FAX for Windows > Send a Fax Using PC-FAX (Windows) Send a Fax Using PC-FAX (Windows) PC-FAX supports only monochrome faxes. A monochrome fax will be sent even if the original data is colour and the receiving fax machine supports colour faxes. 1. Create a file in any application on your computer. 2. Select the print command in your application. 3. Select Brother PC-FAX as your printer, and then complete your print operation. The BrotherPC-FAX dialog box appears. 4.
Home > Fax > PC-FAX > PC-FAX for Windows > Receive Faxes on Your Computer (Windows) Receive Faxes on Your Computer (Windows) Use Brother's PC-FAX software to receive faxes on your computer, screen them and print only those faxes you want.
Home > Fax > PC-FAX > PC-FAX for Windows > Receive Faxes on Your Computer (Windows) > Receive Faxes Using PC-FAX Receive (Windows) Receive Faxes Using PC-FAX Receive (Windows) Brother's PC-FAX Receive software lets you view and store faxes on your computer. It is automatically installed when you install the Brother software and drivers and works on locally or network-connected machines. • PC-FAX Receive supports only monochrome faxes.
Home > Fax > PC-FAX > PC-FAX for Windows > Receive Faxes on Your Computer (Windows) > Receive Faxes Using PC-FAX Receive (Windows) > Run Brother's PC-FAX Receive on Your Computer (Windows) Run Brother's PC-FAX Receive on Your Computer (Windows) We recommend selecting the Start PC-FAX Receive on computer startup check box so that the software runs automatically and can transfer any faxes upon computer startup. 1.
Home > Fax > PC-FAX > PC-FAX for Windows > Receive Faxes on Your Computer (Windows) > Receive Faxes Using PC-FAX Receive (Windows) > Run Brother's PC-FAX Receive on Your Computer (Windows) > Set Up Your Computer for PC-FAX Receiving (Windows) Set Up Your Computer for PC-FAX Receiving (Windows) 1. Double-click the (PC-Fax Receive (Ready)) icon in your computer task tray. The PC-FAX Receive window appears. 2. Click Settings. 3.
Home > Fax > PC-FAX > PC-FAX for Windows > Receive Faxes on Your Computer (Windows) > Receive Faxes Using PC-FAX Receive (Windows) > Run Brother's PC-FAX Receive on Your Computer (Windows) > Add Your Brother Machine to PC-FAX Receiving (Windows) Add Your Brother Machine to PC-FAX Receiving (Windows) • If you installed the machine following the instructions for a network user, then the machine should already be configured for your network. 1.
5. To change the computer name that will appear on the machine's LCD, type the new name in the Enter your PC display name (Max 15 Characters) field. 6. Click OK.
Home > Fax > PC-FAX > PC-FAX for Windows > Receive Faxes on Your Computer (Windows) > Receive Faxes Using PC-FAX Receive (Windows) > View Received Messages (Windows) View Received Messages (Windows) Receiving Status Icon Indicated Status Standby mode No unread messages Receiving messages Messages received Unread messages 1. Double-click the (PC-Fax Receive (Ready)) icon in your computer task tray. The PC-FAX Receive window appears. 2. Click any faxes in the list to view them. 3.
Even after closing the window, PC-FAX Receive is active and the (PC-Fax Receive (Ready) ) icon will remain in your computer task tray. To close PC-FAX Receive, click the icon in the computer task tray and click Close.
Home > Fax > PC-FAX > PC-FAX for Mac(Sending only) PC-FAX for Mac(Sending only) Use Brother's PC-FAX software to send faxes directly from your Mac without printing them. This feature helps reduce your paper consumption and save time.
Home > Fax > PC-FAX > PC-FAX for Mac(Sending only) > Send Faxes from Your Application (Mac) Send Faxes from Your Application (Mac) PC-FAX supports only monochrome faxes. A monochrome fax will be sent even if the original data is colour and the receiving fax machine supports colour faxes. 1. Create a document in a Mac application. 2. From an application, such as Apple TextEdit, click the File menu, and then select Print. 3. Click the application pop-up menu, and then select the Send Fax option. 4.
To send a fax to more than one number, click the Add button after entering the first fax number and type the next fax number. The destination fax numbers will be listed in the Destination Fax Numbers field. 6. Click Print to send the fax.
Home > Print Data Directly from a USB Flash Drive Print Data Directly from a USB Flash Drive You can print photos directly from digital camera media or a USB flash drive, or scan documents and save them directly to a USB flash drive. Supported file types are PDF, JPEG, TIFF, XPS, and PRN.
Home > Print Data Directly from a USB Flash Drive > Compatible USB Flash Drives Compatible USB Flash Drives IMPORTANT The USB direct interface supports only USB flash drives, PictBridge-compatible cameras and digital cameras that use the USB mass storage standard. Other USB devices are not supported. Compatible USB Flash Drives USB Class USB Mass Storage Class USB Mass Storage Sub Class SCSI or SFF-8070i Transfer protocol Bulk transfer Only Format 1 FAT12/FAT16/FAT32/exFAT Sector size Max.
Home > Print Data Directly from a USB Flash Drive > Print Data Directly from a USB Flash Drive or Digital Camera Supporting Mass Storage Print Data Directly from a USB Flash Drive or Digital Camera Supporting Mass Storage • Make sure your digital camera is turned on. • Your digital camera must be switched from PictBridge mode to mass storage mode. IMPORTANT To prevent damage to your machine, DO NOT connect any device other than a digital camera or USB flash drive to the USB direct interface. 1.
• [Multiple Page] • [Orientation] • [2-sided] • [Collate] • [Tray Use] • [Print Quality] • [PDF Option] NOTE Depending on the file type, some of these settings may not appear. 6. Press [OK]. 7. Enter the number of copies you want. 8. Press [Start] to print the data. 9. Press . IMPORTANT DO NOT remove the USB flash drive or digital camera from the USB direct interface until the machine has finished printing.
Home > Print Data Directly from a USB Flash Drive > Create a PRN File for Direct Printing (Windows) Create a PRN File for Direct Printing (Windows) These instructions may vary depending on your print application and operating system. 1. Select the print command in your application. 2. Select your model, and then select the print to file option. 3. Complete your print operation. 4. Enter the required information to save the file.
Home > Network Network • Get Started • Network Management Software and Utilities • Advanced Network Features • Technical Information for Advanced Users 293
Home > Network > Get Started Get Started We recommend setting up and connecting to your network using the Brother installation CD-ROM. This section provides more information about network connection types, introduces various methods to manage your network and explains some useful network features of your Brother machine.
Home > Network > Get Started > Supported Basic Network Features Supported Basic Network Features The print server supports various features depending on the operating system. Use this table to see which network features and connections are supported by each operating system. Operating Systems Windows XP Windows Vista Windows Server 2003/2008/2012/2012 R2 Windows 7 OS X v10.8.5 OS X v10.9.x OS X v10.10.
Home > Network > Network Management Software and Utilities Network Management Software and Utilities Configure and change your Brother machine's network settings using a management utility.
Home > Network > Network Management Software and Utilities > Learn about Network Management Software and Utilities Learn about Network Management Software and Utilities Web Based Management Web Based Management is a utility that uses a standard web browser to manage your machine using the Hyper Text Transfer Protocol (HTTP) or Hyper Text Transfer Protocol over Secure Socket Layer (HTTPS). Type your machine's IP address into your web browser to access and change your print server settings.
Home > Network > Advanced Network Features Advanced Network Features • Print the Network Configuration Report • Configure Your Mail Server Settings Using Web Based Management • Configure the Brother Machine for Email or Internet Fax (I-Fax) • I-Fax Options • Use the Send Fax to Server Feature • Configure and Operate LDAP Search • Synchronize Time with the SNTP Server Using Web Based Management 298
Home > Network > Advanced Network Features > Print the Network Configuration Report Print the Network Configuration Report The Network Configuration Report lists the network configuration, including the network print server settings. • Node Name: The Node Name appears on the current Network Configuration Report. The default Node Name is "BRNxxxxxxxxxxxx" for a wired network or "BRWxxxxxxxxxxxx" for a wireless network (where "xxxxxxxxxxxx" is your machine's MAC Address / Ethernet Address.
Home > Network > Advanced Network Features > Configure Your Mail Server Settings Using Web Based Management Configure Your Mail Server Settings Using Web Based Management Use Web Based Management to configure your Brother machine to connect with your mail server. 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: http://192.168.1.2 3. No password is required by default.
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7. Select the mail server you want to configure. 8. Enter the necessary settings for the mail server. If you select the IMAP4 option, you must enter the full path of the mail folder using single byte characters only, and then enter "Inbox" for the root mail folder. 9. When finished, click Submit. The Test Send/Receive E-mail Configuration dialog box appears. 10. Follow the instructions in the dialog box to test the current settings.
Home > Network > Advanced Network Features > Configure the Brother Machine for Email or Internet Fax (I-Fax) Configure the Brother Machine for Email or Internet Fax (I-Fax) Before using I-Fax, configure your Brother machine to communicate with your network and mail server. You can configure these items using the machine's control panel, Web Based Management, Remote setup, or BRAdmin Professional.
Home > Network > Advanced Network Features > Configure the Brother Machine for Email or Internet Fax (I-Fax) > Fax Using the Internet (I-Fax) Fax Using the Internet (I-Fax) With Internet Fax (I-Fax), you can send and receive fax documents using the Internet as the transport mechanism. Documents are transmitted in email messages as attached TIFF-F files. Your computer can send and receive documents as long as it has an application that can generate and view TIFF-F files.
Home > Network > Advanced Network Features > Configure the Brother Machine for Email or Internet Fax (I-Fax) > Fax Using the Internet (I-Fax) > Important Information about Internet Fax (I-Fax) Important Information about Internet Fax (I-Fax) I-Fax communication on a LAN is very similar to communication via email; however, it is different from fax communication using standard phone lines.
Home > Network > Advanced Network Features > Configure the Brother Machine for Email or Internet Fax (I-Fax) > Initial Setup for Email or Internet Fax (I-Fax) Initial Setup for Email or Internet Fax (I-Fax) Before sending your I-Fax, use the control panel, Web Based Management, or Remote Setup to configure the following optional items: • E-mail Subject • E-mail Message • Size Limit • Request Delivery Notification (Send) If you are unsure of any of these items, contact your system administrator.
Home > Network > Advanced Network Features > Configure the Brother Machine for Email or Internet Fax (I-Fax) > Send an Internet Fax (I-Fax) Send an Internet Fax (I-Fax) Sending an I-Fax is like sending a normal fax. Make sure that your recipient's information is saved in your email address book, and load the document you want to I-Fax into your Brother machine.
Home > Network > Advanced Network Features > Configure the Brother Machine for Email or Internet Fax (I-Fax) > How Your Brother Machine Receives an Internet Fax (I-Fax) How Your Brother Machine Receives an Internet Fax (I-Fax) When your Brother machine receives an incoming I-Fax, it will print the I-Fax automatically.
Related Information • Configure the Brother Machine for Email or Internet Fax (I-Fax) • How Your Computer Receives an I-Fax 309
Home > Network > Advanced Network Features > Configure the Brother Machine for Email or Internet Fax (I-Fax) > Poll the Server Manually Poll the Server Manually 1. Press [Settings] > [All Settings] > [Network] > [E-mail/IFAX] > [Manual POP3 Receive]. 2. Press [Yes] to confirm. 3. The LCD displays [Receiving] and your machine will print the data from the email server.
Home > Network > Advanced Network Features > Configure the Brother Machine for Email or Internet Fax (I-Fax) > How Your Computer Receives an I-Fax How Your Computer Receives an I-Fax When your computer receives an I-Fax, you will receive an email in your email application. The incoming I-Fax is attached to an email message that notifies you in its Subject line that your email server has received an I-Fax.
Home > Network > Advanced Network Features > Configure the Brother Machine for Email or Internet Fax (I-Fax) > Relay Broadcast Relay Broadcast A Relay Broadcast is when your Brother machine receives a message over the Internet and then relays it to another fax machine using conventional telephone lines. If you must fax a document over a long distance or abroad, use the Relay Broadcast Function to save the communication fee. 1 3 3 2 1. The Internet 2. Telephone line 3.
Related Information • Configure the Brother Machine for Email or Internet Fax (I-Fax) • Relay Broadcast from Your Brother Machine • Relay Broadcast from Your Computer 313
Home > Network > Advanced Network Features > Configure the Brother Machine for Email or Internet Fax (I-Fax) > Relay Broadcast > Relay Broadcast from Your Brother Machine Relay Broadcast from Your Brother Machine Use the Relay Broadcast Function to send email from your machine to a conventional fax machine. FAX@brother.com UKFAX@brother.co.uk r 123456789 1 UKFAX@brother.co.uk(fax#123456789) 1. The Internet In this example, your machine's email address is FAX@brother.
Related Information • Relay Broadcast • How to Enter Text on Your Brother Machine 315
Home > Network > Advanced Network Features > Configure the Brother Machine for Email or Internet Fax (I-Fax) > Relay Broadcast > Relay Broadcast from Your Computer Relay Broadcast from Your Computer Use the Relay Broadcast Function to send email from your computer to a conventional fax machine. Some email applications do not support sending an email to multiple fax numbers. If your email application cannot support multiple fax numbers, you can relay to only one fax machine at a time. UKFAX@brother.co.
Home > Network > Advanced Network Features > I-Fax Options I-Fax Options • Internet Fax (I-Fax) Verification Mail • Error Mail 317
Home > Network > Advanced Network Features > I-Fax Options > Internet Fax (I-Fax) Verification Mail Internet Fax (I-Fax) Verification Mail • Verification Mail for sending allows you to request notification from the receiving station where your I-Fax or email was received and processed. • Verification Mail for receiving allows you to transmit a default report back to the sending station after successfully receiving and processing an I-Fax or email.
Home > Network > Advanced Network Features > I-Fax Options > Internet Fax (I-Fax) Verification Mail > Enable Send Notifications for TX Verification Mail Enable Send Notifications for TX Verification Mail 1. Press [ ] [Settings] > [All Settings] > [Network] > [E-mail/IFAX] > [Setup Mail TX] > [Notification]. 2. Select [On] or [Off] to enable or disable the Send Notification feature.
Home > Network > Advanced Network Features > I-Fax Options > Internet Fax (I-Fax) Verification Mail > Enable Receive Notification for TX Verification Mail Enable Receive Notification for TX Verification Mail 1. Press [ ] [Settings] > [All Settings] > [Network] > [E-mail/IFAX] > [Setup Mail RX] > [Notification]. 2.
Home > Network > Advanced Network Features > I-Fax Options > Error Mail Error Mail If there is a delivery error while sending an I-Fax, the mail server will send an error message back to the Brother machine and the error message will be printed. If there is an error while receiving an I-Fax, an error message will be printed, for example, "The message being sent to the machine was not in a TIFF-F format.
Home > Network > Advanced Network Features > Use the Send Fax to Server Feature Use the Send Fax to Server Feature Available as a download The Fax to Server feature allows the machine to scan a document and send it over the network to a separate fax server. The document will then be sent from the server as fax data to the destination fax number over standard phone lines.
Home > Network > Advanced Network Features > Use the Send Fax to Server Feature > Before Sending a Fax to the Fax Server Before Sending a Fax to the Fax Server Available as a download To send a document to the fax server, the correct syntax for that server must be used. The destination fax number must be sent with a prefix and a suffix that match the parameters used by the fax server.
Home > Network > Advanced Network Features > Use the Send Fax to Server Feature > Enable Fax to Server Enable Fax to Server Available as a download • Store the prefix/suffix address for the fax server in your Brother machine. 1. Press [ ] [Settings] > [All Settings] > [Network] > [Fax to Server]. 2. Press [Fax to Server]. 3. Press [On]. 4. Press [Prefix]. 5. Enter the prefix using the touchscreen, and then press [OK]. 6. Press [Suffix]. 7. Enter the suffix using the touchscreen, and then press [OK]. 8.
Home > Network > Advanced Network Features > Use the Send Fax to Server Feature > Operate Fax to Server Operate Fax to Server 1. Place the document in the ADF or on the scanner glass. 2. Enter the fax number. 3. Press [Fax Start]. The machine will send the message over a TCP/IP network to the fax server.
Home > Network > Advanced Network Features > Configure and Operate LDAP Search Configure and Operate LDAP Search : standard, MFC-8530DN/MFC-8535DN/MFC-8540DN: available as a download The LDAP feature allows you to search for information, such as fax numbers and email addresses, on your server. When you use the Fax, I-Fax, or Scan to Email server feature, you can use the LDAP search to find fax numbers or email addresses.
Home > Network > Advanced Network Features > Configure and Operate LDAP Search > Change LDAP Configuration Using Web Based Management Change LDAP Configuration Using Web Based Management Use Web Based Management to configure your LDAP settings in a web browser. 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: http://192.168.1.2 3. No password is required by default.
Home > Network > Advanced Network Features > Configure and Operate LDAP Search > Perform an LDAP Search Using Your Machine's Control Panel Perform an LDAP Search Using Your Machine's Control Panel After you configure LDAP settings, you can use the LDAP search feature to find fax numbers or email addresses to use for: • Sending a Fax • Sending an Internet Fax (I-Fax) • Scanning to Email Server • The LDAP feature supports LDAPv3. • The LDAP feature does not support SSL/TLS.
Home > Network > Advanced Network Features > Synchronize Time with the SNTP Server Using Web Based Management Synchronize Time with the SNTP Server Using Web Based Management The Simple Network Time Protocol (SNTP) is used to synchronize the time used by the machine for authentication with the SNTP time server. (This is not the time displayed on the machine's LCD.) You can automatically or manually synchronize the machine's time with the Coordinated Universal Time (UTC) provided by the SNTP time server.
Home > Network > Advanced Network Features > Synchronize Time with the SNTP Server Using Web Based Management > Configure Date and Time Using Web Based Management Configure Date and Time Using Web Based Management Configure date and time to synchronize the time used by the machine with the SNTP time server. This feature is not available in some countries. 1. Start your web browser. 2.
Home > Network > Advanced Network Features > Synchronize Time with the SNTP Server Using Web Based Management > Configure the SNTP Protocol Using Web Based Management Configure the SNTP Protocol Using Web Based Management Configure the SNTP protocol to synchronize the time the machine uses for authentication with the time kept by the SNTP time server. 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
Option Description Primary SNTP Server Address Type the server address (up to 64 characters). Secondary SNTP Server Address The secondary SNTP server address is used as a backup to the primary SNTP server address. If the primary server is unavailable, the machine will contact the secondary SNTP server. Primary SNTP Server Port Type the port number (1-65535). Secondary SNTP Server Port The secondary SNTP server port is used as a backup to the primary SNTP server port.
Home > Network > Technical Information for Advanced Users Technical Information for Advanced Users • Reset the Network Settings to the Factory Settings 333
Home > Network > Technical Information for Advanced Users > Reset the Network Settings to the Factory Settings Reset the Network Settings to the Factory Settings You can use your machine's control panel to reset the print server to its default factory settings. This resets all information, such as the password and IP address. • You can also reset the print server to its factory settings using BRAdmin Light, BRAdmin Professional, or Web Based Management. 1.
Home > Security Security • Lock the Machine Settings • Network Security Features 335
Home > Security > Lock the Machine Settings Lock the Machine Settings Before turning on the machine's Access Lock, make a careful note of your password. If you forget the password, you must reset all passwords stored in the machine by contacting your administrator or Brother customer service.
Home > Security > Lock the Machine Settings > About Using Setting Lock About Using Setting Lock Use the Setting Lock feature to block unauthorised access to machine settings. When Setting Lock is set to [On], you cannot access the machine settings without entering the password.
Home > Security > Lock the Machine Settings > About Using Setting Lock > Set the Setting Lock Password Set the Setting Lock Password 1. Press [Settings] > [All Settings] > [General Setup] > [Setting Lock]. 2. Enter a four-digit number for the password. 3. Press [OK]. 4. When the LCD displays [Verify:], re-enter the password. 5. Press [OK]. 6. Press .
Home > Security > Lock the Machine Settings > About Using Setting Lock > Change the Setting Lock Password Change the Setting Lock Password 1. Press [Settings] > [All Settings] > [General Setup] > [Setting Lock] > [Set Password]. 2. Enter the current four-digit password. 3. Press [OK]. 4. Enter a new four-digit password. 5. Press [OK]. 6. When the LCD displays [Verify:], re-enter the password. 7. Press [OK]. 8. Press .
Home > Security > Lock the Machine Settings > About Using Setting Lock > Turn Setting Lock On Turn Setting Lock On 1. Press [Settings] > [All Settings] > [General Setup] > [Setting Lock] > [Lock Off⇒On]. 2. Enter the current four-digit password. 3. Press [OK]. To turn Setting Lock [Off], press on the LCD, enter the current four-digit password, and then press [OK].
Home > Security > Network Security Features Network Security Features • Before Using Network Security Features • Secure Function Lock 3.0 • Use Active Directory Authentication • Use LDAP Authentication • Manage Your Network Machine Securely Using SSL/TLS • Manage Your Network Machine Securely Using IPsec • Send or Receive an Email Securely • Use IEEE 802.
Home > Security > Network Security Features > Before Using Network Security Features Before Using Network Security Features Your Brother machine employs some of the latest network security and encryption protocols available today. These network features can be integrated into your overall network security plan to help protect your data and prevent unauthorised access to the machine. We recommend disabling the Telnet, FTP server and TFTP protocols. Accessing the machine using these protocols is not secure.
Home > Security > Network Security Features > Secure Function Lock 3.0 Secure Function Lock 3.0 Brother's Secure Function Lock 3.0 increases security by restricting the functions available on your Brother machine. • Before Using Secure Function Lock 3.0 • Configure Secure Function Lock 3.0 Using Web Based Management • Scan Using Secure Function Lock 3.0 • Configure Public Mode for Secure Function Lock 3.0 • Additional Secure Function Lock 3.
Home > Security > Network Security Features > Secure Function Lock 3.0 > Before Using Secure Function Lock 3.0 Before Using Secure Function Lock 3.0 Use Secure Function Lock to configure passwords, set specific user page limits, and grant access to some or all of the functions listed here. You can configure and change the following Secure Function Lock 3.0 settings using Web Based Management or BRAdmin Professional (Windows): • Print Print includes print jobs sent via AirPrint and Brother iPrint&Scan.
Home > Security > Network Security Features > Secure Function Lock 3.0 > Configure Secure Function Lock 3.0 Using Web Based Management Configure Secure Function Lock 3.0 Using Web Based Management 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: http://192.168.1.2 3. No password is required by default. Type a password if you have set one, and then click . 4. Click the Administrator tab.
Home > Security > Network Security Features > Secure Function Lock 3.0 > Scan Using Secure Function Lock 3.0 Scan Using Secure Function Lock 3.0 Setting Scan restrictions (for administrators) Secure Function Lock 3.0 allows an administrator to restrict which users are allowed to scan. When the Scan feature is set to Off for the public user setting, only users who have the Scan check box selected will be able to scan.
Home > Security > Network Security Features > Secure Function Lock 3.0 > Configure Public Mode for Secure Function Lock 3.0 Configure Public Mode for Secure Function Lock 3.0 Use the Secure Function Lock screen to set up Public Mode, which limits the functions available to public users. Public users will not need to enter a password to access the features made available through Public Mode settings. Public Mode includes print jobs sent via AirPrint and Brother iPrint&Scan. 1. Start your web browser. 2.
Home > Security > Network Security Features > Secure Function Lock 3.0 > Additional Secure Function Lock 3.0 Features Additional Secure Function Lock 3.0 Features Configure the following features in the Secure Function Lock screen: All Counter Reset Click All Counter Reset, in the Page Counters column, to reset the page counter. Export to CSV file Click Export to CSV file, to export the current page counter including User List / Restricted Functions information as a CSV file.
Home > Security > Network Security Features > Secure Function Lock 3.0 > Register a new ID Card Using Machine's Control Panel Register a new ID Card Using Machine's Control Panel Related Models: MFC-8540DN 1. Touch the NFC logo on the machine's control panel with a registered ID Card. 2. Press [Register Card]. 3. Touch a new ID Card to the NFC logo. The new ID Card's number is registered to the machine. For the supported ID Card types, go to the Brother Solutions Center at support.brother.
Home > Security > Network Security Features > Use Active Directory Authentication Use Active Directory Authentication • Introduction to Active Directory Authentication • Configure Active Directory Authentication Using Web Based Management • Log On to Change the Machine Settings Using the Machine's Control Panel (Active Directory Authentication) 350
Home > Security > Network Security Features > Use Active Directory Authentication > Introduction to Active Directory Authentication Introduction to Active Directory Authentication Active Directory Authentication restricts the use of your Brother machine. If Active Directory Authentication is enabled, the machine's control panel will be locked. You cannot change the machine's settings until you enter a User ID and password.
Home > Security > Network Security Features > Use Active Directory Authentication > Configure Active Directory Authentication Using Web Based Management Configure Active Directory Authentication Using Web Based Management Active Directory authentication supports Kerberos authentication and NTLMv2 authentication. You must configure the SNTP protocol (network time server) and DNS server configuration for authentication. 1. Start your web browser. 2.
Related Information • Use Active Directory Authentication 353
Home > Security > Network Security Features > Use Active Directory Authentication > Log On to Change the Machine Settings Using the Machine's Control Panel (Active Directory Authentication) Log On to Change the Machine Settings Using the Machine's Control Panel (Active Directory Authentication) When Active Directory Authentication is enabled, the machine's control panel will be locked until you enter your User ID and password on the machine's control panel. 1.
Home > Security > Network Security Features > Use LDAP Authentication Use LDAP Authentication • Introduction to LDAP Authentication • Configure LDAP Authentication Using Web Based Management • Log On to Change the Machine Settings Using the Machine's Control Panel (LDAP Authentication) 355
Home > Security > Network Security Features > Use LDAP Authentication > Introduction to LDAP Authentication Introduction to LDAP Authentication LDAP Authentication restricts the use of your Brother machine. If LDAP Authentication is enabled, the machine's control panel will be locked. You cannot change the machine's settings until you enter a User ID and password.
Home > Security > Network Security Features > Use LDAP Authentication > Configure LDAP Authentication Using Web Based Management Configure LDAP Authentication Using Web Based Management 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: http://192.168.1.2 3. No password is required by default. Type a password if you have set one, and then click . 4. Click the Administrator tab. 5.
Home > Security > Network Security Features > Use LDAP Authentication > Log On to Change the Machine Settings Using the Machine's Control Panel (LDAP Authentication) Log On to Change the Machine Settings Using the Machine's Control Panel (LDAP Authentication) When LDAP Authentication is enabled, the machine's control panel will be locked until you enter your User ID and password on the machine's control panel. 1. On the machine's control panel, use the touchscreen to enter your User ID and Password. 2.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/TLS Manage Your Network Machine Securely Using SSL/TLS • Introduction to SSL/TLS • Certificates and Web Based Management • Manage Your Network Machine Securely Using Web Based Management • Manage Your Network Machine Securely Using BRAdmin Professional (Windows) • Print Documents Securely Using SSL/TLS 359
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Introduction to SSL/TLS Introduction to SSL/TLS Secure Socket Layer (SSL) or Transport Layer Security (TLS) is an effective method of protecting data sent over a local or wide area network (LAN or WAN). It works by encrypting data, such as a print job, sent over a network, so anyone trying to capture it will not be able to read it. SSL/TLS will work with other forms of security such as firewalls.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Introduction to SSL/TLS > Brief History of SSL/TLS Brief History of SSL/TLS SSL/TLS was originally created to secure web traffic information, particularly data sent between web browsers and servers. For example, when you use Internet Explorer for Internet Banking and you see https:// and the little padlock icon in the web browser, you are using SSL.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Introduction to SSL/TLS > Benefits of Using SSL/TLS Benefits of Using SSL/TLS The primary benefit of using SSL/TLS on Brother machines is to guarantee secure printing over an IP network by restricting unauthorised users from reading data sent to the machine. SSL's key selling point is that it can be used to print confidential data securely.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Certificates and Web Based Management Certificates and Web Based Management You must configure a certificate to manage your networked Brother machine securely using SSL/TLS. You must use Web Based Management to configure a certificate.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Certificates and Web Based Management > Supported Security Certificate Features Supported Security Certificate Features Your Brother machine supports the use of multiple security certificates, which allows secure management, authentication, and communication with the machine.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Certificates and Web Based Management > Create and Install a Certificate Create and Install a Certificate • Step by Step Guide for Creating and Installing a Certificate • Create and Install a Self-signed Certificate • Create and Install a Certificate from a Certificate Authority (CA) • Import and Export a CA Certificate 365
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Certificates and Web Based Management > Create and Install a Certificate > Step by Step Guide for Creating and Installing a Certificate Step by Step Guide for Creating and Installing a Certificate There are two options when choosing a security certificate: use a self-signed certificate or use a certificate from a Certificate Authority (CA).
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Selfsigned Certificate Create and Install a Self-signed Certificate • Create a Self-signed Certificate • Install the Self-signed Certificate for Windows users with Administrator Rights • Import and Export the Self-signed Certificate on your Brother Machine 367
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Selfsigned Certificate > Create a Self-signed Certificate Create a Self-signed Certificate 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: http://192.168.1.
17. Click Yes to restart your print server. The self-signed certificate is created and saved in your machine's memory. To use SSL/TLS communication, the self-signed certificate must be installed on your computer.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Selfsigned Certificate > Install the Self-signed Certificate for Windows users with Administrator Rights Install the Self-signed Certificate for Windows users with Administrator Rights The following steps are for Microsoft Internet Explorer.
4. Click Continue to this website (not recommended). (Windows XP and Windows Server 2003) When the following dialog box appears, click View Certificate, and then go to step 6. 5. Click Certificate Error, and then click View certificate.
6. Click Install Certificate.... 7. When the Certificate Import Wizard appears, click Next. 8. Select Place all certificates in the following store, and then click Browse....
9. Select Trusted Root Certification Authorities, and then click OK. 10. Click Next. 11. Click Finish. 12. Click Yes, if the fingerprint (thumbprint) is correct. The fingerprint (thumbprint) is printed on the Network Configuration Report. 13. Click OK. The self-signed certificate is now installed on your computer, and SSL/TLS communication is available.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Selfsigned Certificate > Import and Export the Self-signed Certificate on your Brother Machine Import and Export the Self-signed Certificate on your Brother Machine You can store the self-signed certificates on your Brother machine and manage them by importing and exporting.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Selfsigned Certificate > Import and Export the Self-signed Certificate on your Brother Machine > Import the Selfsigned Certificate Import the Self-signed Certificate 1. Start your web browser. 2.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Selfsigned Certificate > Import and Export the Self-signed Certificate on your Brother Machine > Export the Selfsigned Certificate Export the Self-signed Certificate 1. Start your web browser. 2.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Certificate from a Certificate Authority (CA) Create and Install a Certificate from a Certificate Authority (CA) If you already have a certificate from an external trusted CA, you can store the certificate and private key on the machine and manage them by importing and exporting.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Certificate from a Certificate Authority (CA) > Create a Certificate Signing Request (CSR) Create a Certificate Signing Request (CSR) A Certificate Signing Request (CSR) is a request sent to a Certificate Authority (CA) to authenticate the credentials contained within the certificate.
12. Click Save. • Follow your CA's policy regarding the method to send a CSR to your CA. • If you are using the Enterprise root CA of Windows Server 2003/2008/2012/2012 R2, we recommend using the Web Server for the certificate template to securely create the Client Certificate. If you are creating a Client Certificate for an IEEE 802.1x environment with EAP-TLS authentication, we recommend using User for the certificate template.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Certificate from a Certificate Authority (CA) > Install a Certificate on Your Brother Machine Install a Certificate on Your Brother Machine When you receive a certificate from a CA, follow the steps below to install it into the print server: Only a certificate issued with your machine's CSR can be installed onto t
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Certificate from a Certificate Authority (CA) > Import and Export the Certificate and Private Key Import and Export the Certificate and Private Key Store the certificate and private key on your machine and manage them by importing and exporting them.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Certificate from a Certificate Authority (CA) > Import and Export the Certificate and Private Key > Import a Certificate and Private Key Import a Certificate and Private Key 1. Start your web browser. 2.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Certificate from a Certificate Authority (CA) > Import and Export the Certificate and Private Key > Export the Certificate and Private Key Export the Certificate and Private Key 1. Start your web browser. 2.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Certificates and Web Based Management > Create and Install a Certificate > Import and Export a CA Certificate Import and Export a CA Certificate You can import, export and store CA certificates on your Brother machine.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Certificates and Web Based Management > Create and Install a Certificate > Import and Export a CA Certificate > Import a CA Certificate Import a CA Certificate 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: http://192.168.1.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Certificates and Web Based Management > Create and Install a Certificate > Import and Export a CA Certificate > Export a CA Certificate Export a CA Certificate 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: http://192.168.1.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Certificates and Web Based Management > Manage Multiple Certificates Manage Multiple Certificates The multiple certificate feature allows you to use Web Based Management to manage each certificate installed on your machine. In Web Based Management, navigate to the Certificate or CA Certificate screen to view certificate content, delete, or export your certificates.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Manage Your Network Machine Securely Using Web Based Management Manage Your Network Machine Securely Using Web Based Management To manage your network machine securely, you must use management utilities with security protocols. We recommend using the HTTPS protocol for secure management. To use this protocol, HTTPS must be enabled on your machine. • The HTTPS protocol is enabled by default.
In this mode, the print server uses version 1 and version 2c of the SNMP protocol. You can use all Brother applications in this mode. However, it is not secure since it will not authenticate the user, and data will not be encrypted. • SNMPv3 read-write access and v1/v2c read-only access In this mode, the print server uses the read-write access of version 3 and the read-only access of version 1 and version 2c of the SNMP protocol.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Manage Your Network Machine Securely Using BRAdmin Professional (Windows) Manage Your Network Machine Securely Using BRAdmin Professional (Windows) To use BRAdmin Professional utility, you must: • Use the latest version of BRAdmin Professional. Go to your model's Downloads page on the Brother Solutions Center at support.brother.com.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ TLS > Print Documents Securely Using SSL/TLS Print Documents Securely Using SSL/TLS To print documents securely with IPP protocol, use the IPPS protocol. 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: http://192.168.1.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using IPsec Manage Your Network Machine Securely Using IPsec • Introduction to IPsec • Configure IPsec Using Web Based Management • Configure an IPsec Address Template Using Web Based Management • Configure an IPsec Template Using Web Based Management 392
Home > Security > Network Security Features > Manage Your Network Machine Securely Using IPsec > Introduction to IPsec Introduction to IPsec IPsec (Internet Protocol Security) is a security protocol that uses an optional Internet Protocol function to prevent manipulation and ensure the confidentiality of data transmitted as IP packets. IPsec encrypts data carried over the network, such as print data sent from computers to a printer.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using IPsec > Configure IPsec Using Web Based Management Configure IPsec Using Web Based Management The IPsec connection conditions are comprised of two Template types: Address and IPsec. You can configure up to 10 connection conditions. 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: http://192.168.1.2 3.
In Main mode, the processing speed is slow, but the security is high. In Aggressive mode, the processing speed is faster than Main mode, but the security is lower. 9. In the All Non-IPsec Traffic field, select the action to be taken for non-IPsec packets. When using Web Services, you must select Allow for All Non-IPsec Traffic. If you select Drop, Web Services cannot be used. 10. In the Broadcast/Multicast Bypass field, select Enabled or Disabled. 11.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using IPsec > Configure an IPsec Address Template Using Web Based Management Configure an IPsec Address Template Using Web Based Management 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: http://192.168.1.2 3. No password is required by default. Type a password if you have set one, and then click . 4.
For example: 192.168.1.1/24 Because the prefix is specified in the form of a 24-bit subnet mask (255.255.255.0) for 192.168.1.1, the addresses 192.168.1.xxx are valid. 10. Select a Remote IP Address option to specify the IP address conditions for the recipient: • Any If you select Any, all IP addresses are enabled. • IP Address Type the specified IP address (IPv4 or IPv6) in the text box. • IP Address Range Type the starting and ending IP addresses for the IP address range.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using IPsec > Configure an IPsec Template Using Web Based Management Configure an IPsec Template Using Web Based Management 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: http://192.168.1.2 3. No password is required by default. Type a password if you have set one, and then click . 4.
Related Information • Manage Your Network Machine Securely Using IPsec • IKEv1 Settings for an IPsec Template • IKEv2 Settings for an IPsec Template • Manual Settings for an IPsec Template 399
Home > Security > Network Security Features > Manage Your Network Machine Securely Using IPsec > Configure an IPsec Template Using Web Based Management > IKEv1 Settings for an IPsec Template IKEv1 Settings for an IPsec Template Template Name Type a name for the template (up to 16 characters).
Use Prefixed Template Select Custom, IKEv1 High Security or IKEv1 Medium Security. The setting items are different depending on the selected template. The default template differs depending on whether you chose Main or Aggressive for Negotiation Mode on the IPsec configuration screen. Internet Key Exchange (IKE) IKE is a communication protocol that is used to exchange encryption keys in order to carry out encrypted communication using IPsec.
Type the time (seconds) and number of kilobytes (KByte) before the IPsec SA will expire. • Encapsulation Mode Select Transport or Tunnel. • Remote Router IP-Address Type the IP address (IPv4 or IPv6) of the remote router. Enter this information only when the Tunnel mode is selected.
Home > Security > Network Security Features > Manage Your Network Machine Securely Using IPsec > Configure an IPsec Template Using Web Based Management > IKEv2 Settings for an IPsec Template IKEv2 Settings for an IPsec Template Template Name Type a name for the template (up to 16 characters).
Use Prefixed Template Select Custom, IKEv2 High Security, or IKEv2 Medium Security. The setting items are different depending on the selected template. Internet Key Exchange (IKE) IKE is a communication protocol that is used to exchange encryption keys in order to carry out encrypted communication using IPsec. To carry out encrypted communication for that time only, the encryption algorithm that is necessary for IPsec is determined and the encryption keys are shared.
SA (Security Association) is an encrypted communication method using IPsec or IPv6 that exchanges and shares information, such as the encryption method and encryption key, in order to establish a secure communication channel before communication begins. SA may also refer to a virtual encrypted communication channel that has been established.
Related Information • Configure an IPsec Template Using Web Based Management 406
Home > Security > Network Security Features > Manage Your Network Machine Securely Using IPsec > Configure an IPsec Template Using Web Based Management > Manual Settings for an IPsec Template Manual Settings for an IPsec Template Template Name Type a name for the template (up to 16 characters). Use Prefixed Template Select Custom. Internet Key Exchange (IKE) IKE is a communication protocol that is used to exchange encryption keys in order to carry out encrypted communication using IPsec.
Select Manual. Authentication Key (ESP,AH) Specify the key to use for authentication. Type the In/Out values. These settings are necessary when Custom is selected for Use Prefixed Template, Manual is selected for Internet Key Exchange (IKE), and a setting other than None is selected for Hash for Encapsulating Security section. The number of characters you can set differs depending on the setting you chose for Hash in the Encapsulating Security section.
• - ESP is a protocol for carrying out encrypted communication using IPsec. ESP encrypts the payload (communicated contents) and adds additional information. The IP packet is comprised of the header and the encrypted payload, which follows the header. In addition to the encrypted data, the IP packet also includes information regarding the encryption method and encryption key, the authentication data, and so on.
Home > Security > Network Security Features > Send or Receive an Email Securely Send or Receive an Email Securely • Configure Email Sending or Receiving Using Web Based Management • Send an Email with User Authentication • Send or Receive an Email Securely Using SSL TLS 410
Home > Security > Network Security Features > Send or Receive an Email Securely > Configure Email Sending or Receiving Using Web Based Management Configure Email Sending or Receiving Using Web Based Management We recommend using Web Based Management to configure secured email sending with user authentication, or email sending and receiving using SSL/TLS. 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
Home > Security > Network Security Features > Send or Receive an Email Securely > Send an Email with User Authentication Send an Email with User Authentication Your Brother machine supports the SMTP-AUTH method to send email via an email server that requires user authentication. This method prevents unauthorised users from accessing the email server. You can use SMTP-AUTH for email notification, email reports and I-Fax. We recommend using Web Based Management to configure the SMTP authentication.
Home > Security > Network Security Features > Send or Receive an Email Securely > Send or Receive an Email Securely Using SSL TLS Send or Receive an Email Securely Using SSL TLS Your Brother machine supports SSL/TLS methods to send or receive an email via an email server that requires secure SSL/TLS communication. To send or receive email via an email server that is using SSL/TLS communication, you must configure SMTP over SSL/TLS, POP3 over SSL/TLS, or IMAP4 over SSL/TLS.
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• Before you verify the server certificate, you must import the CA certificate issued by the CA that signed the server certificate. Contact your network administrator or your Internet Service Provider (ISP) to confirm if importing a CA certificate is necessary. • If you do not need to verify the server certificate, clear the Verify Server Certificate check box. Port Number If you select SSL or TLS for SMTP, POP3, or IMAP4, the Port value will be changed to match the protocol.
Home > Security > Network Security Features > Use IEEE 802.1x Authentication for a Wired or a Wireless Network Use IEEE 802.1x Authentication for a Wired or a Wireless Network • What Is IEEE 802.1x Authentication? • Configure IEEE 802.1x Authentication for a Wired or a Wireless Network Using Web Based Management (Web Browser) • IEEE 802.
Home > Security > Network Security Features > Use IEEE 802.1x Authentication for a Wired or a Wireless Network > What Is IEEE 802.1x Authentication? What Is IEEE 802.1x Authentication? IEEE 802.1x is an IEEE standard for wired and wireless networks that limits access from unauthorised network devices. Your Brother machine (supplicant) sends an authentication request to a RADIUS server (Authentication server) through your access point or HUB.
Home > Security > Network Security Features > Use IEEE 802.1x Authentication for a Wired or a Wireless Network > Configure IEEE 802.1x Authentication for a Wired or a Wireless Network Using Web Based Management (Web Browser) Configure IEEE 802.1x Authentication for a Wired or a Wireless Network Using Web Based Management (Web Browser) • If you configure your machine using EAP-TLS authentication, you must install the client certificate issued by a CA before you start configuration.
Option Description No Verification The server certificate can always be trusted. The verification is not performed. CA Cert. The verification method to check the CA reliability of the server certificate, using the CA certificate that has been issued by the CA that signed the server certificate. CA Cert. + ServerID The verification method to check the common name 1 value of the server certificate, in addition to the CA reliability of the server certificate. 7.
Home > Security > Network Security Features > Use IEEE 802.1x Authentication for a Wired or a Wireless Network > IEEE 802.1x Authentication Methods IEEE 802.1x Authentication Methods EAP-FAST Extensible Authentication Protocol-Flexible Authentication via Secured Tunneling (EAP-FAST) has been developed by Cisco Systems, Inc., which uses a user ID and password for authentication, and symmetric key algorithms to achieve a tunnelled authentication process.
Home > Security > Network Security Features > Store Print Log to Network Store Print Log to Network • Store Log to Network Overview • Configure the Store Print Log to Network Settings Using Web Based Management • Use the Store Print Log to Network's Error Detection Setting • Use Store Print Log to Network with Secure Function Lock 3.
Home > Security > Network Security Features > Store Print Log to Network > Store Log to Network Overview Store Log to Network Overview The Store Print Log to Network feature allows you to save the print log file from your Brother machine to a network server using the Common Internet File System (CIFS) protocol. You can record the ID, type of print job, job name, user name, date, time and the number of printed pages for every print job.
Home > Security > Network Security Features > Store Print Log to Network > Configure the Store Print Log to Network Settings Using Web Based Management Configure the Store Print Log to Network Settings Using Web Based Management 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: http://192.168.1.2 3. No password is required by default. Type a password if you have set one, and then click .
You can also confirm the error status on the LCD of your machine. 9. Click Submit to display the Test Print Log to Network page. To test your settings, click Yes and then go to the next step. To skip the test, click No. Your settings will be submitted automatically. 10. The machine will test your settings. 11. If your settings are accepted, Test OK appears on the screen. If Test Error appears, check all settings, and then click Submit to display the Test page again.
Home > Security > Network Security Features > Store Print Log to Network > Use the Store Print Log to Network's Error Detection Setting Use the Store Print Log to Network's Error Detection Setting Use Error Detection Settings to determine the action that is taken when the print log cannot be stored to the server due to a network error. 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
Home > Security > Network Security Features > Store Print Log to Network > Use Store Print Log to Network with Secure Function Lock 3.0 Use Store Print Log to Network with Secure Function Lock 3.0 When Secure Function Lock 3.0 is active, the names of the registered users for copy, Fax RX and USB Direct Print (if available) are recorded in the Store Print Log to Network report.
Home > Mobile/Web Connect Mobile/Web Connect • Print with AirPrint • Print with Mopria™ • Use Brother iPrint&Scan • Print and Scan Using Near-Field Communication (NFC) 427
Home > Mobile/Web Connect > Print with AirPrint Print with AirPrint Use Brother AirPrint to wirelessly print photos, emails, web pages, and documents from your iPad, iPhone and iPod touch without installing a printer driver on the device. 1 2 1. Print request 2. Printed photos, emails, web pages, and documents • AirPrint also lets you send faxes directly from your Mac computer without printing them (requires OS X 10.8.5 or later). 1 2 3 1. Wired network 2. Telephone line 3.
Home > Mobile/Web Connect > Print with Mopria™ Print with Mopria™ Mopria™ Print Service is a print feature on Android™ mobile devices (Android™ version 4.4 or later) developed by the Mopria™ Alliance. With this service, you can connect to the same network as your machine and print without additional setup. Many native Android™ apps, including Google Chrome™, Gmail, and Gallery, support printing. 2 1 3 1. Android™ 4.4 or later 2. Wired network 3.
Home > Mobile/Web Connect > Use Brother iPrint&Scan Use Brother iPrint&Scan Use Brother iPrint&Scan to print and scan from various mobile devices. • For Android™ Devices Brother iPrint&Scan allows you to use features of your Brother machine directly from your Android™ device, without using a computer. Go to your model's Downloads page on the Brother Solutions Center at support.brother.com to download Brother iPrint&Scan.
Home > Mobile/Web Connect > Print and Scan Using Near-Field Communication (NFC) Print and Scan Using Near-Field Communication (NFC) Related Models: MFC-8540DN Near-Field Communication (NFC) allows for simple transactions, data exchange, and wireless connections between two devices that are in close range of each other.
Home > ControlCenter ControlCenter Use Brother's ControlCenter software utility to quickly access your frequently-used applications. Using ControlCenter gives you direct access to specific applications.
Home > ControlCenter > ControlCenter4 (Windows) ControlCenter4 (Windows) • Change the Operation Mode in ControlCenter4 (Windows) • Scan Using ControlCenter4 Home Mode (Windows) • Scan Using ControlCenter4 Advanced Mode (Windows) • Set Up the Brother Machine Using ControlCenter4 (Windows) • Create a Custom Tab Using ControlCenter4 Advanced Mode (Windows) 433
Home > ControlCenter > ControlCenter4 (Windows) > Change the Operation Mode in ControlCenter4 (Windows) Change the Operation Mode in ControlCenter4 (Windows) ControlCenter4 has two operation modes: Home Mode and Advanced Mode. You can change modes at any time. Home Mode Advanced Mode • Home Mode ControlCenter4 Home Mode lets you access your machine's main features easily.
ControlCenter4 Advanced Mode gives you more control over the details of your machine's features and allows you to customise one-button scan actions. To change operation mode: 1. Click the (ControlCenter4) icon in the task tray, and then select Open. 2. Click the Configuration button, and then select Mode Select. 3. The mode selection dialog box appears. Select either the Home Mode or Advanced Mode option. 4. Click OK.
Home > ControlCenter > ControlCenter4 (Windows) > Scan Using ControlCenter4 Home Mode (Windows) Scan Using ControlCenter4 Home Mode (Windows) Use ControlCenter4 Home Mode to access your machine's main features.
Home > ControlCenter > ControlCenter4 (Windows) > Scan Using ControlCenter4 Advanced Mode (Windows) Scan Using ControlCenter4 Advanced Mode (Windows) ControlCenter4 Advanced Mode gives you more control over the details of your machine's features and allows you to customise one-button scan actions.
Home > ControlCenter > ControlCenter4 (Windows) > Set Up the Brother Machine Using ControlCenter4 (Windows) Set Up the Brother Machine Using ControlCenter4 (Windows) If Secure Function Lock is set to On, you cannot use Remote Setup. 1. Click the (ControlCenter4) icon in the task tray, and then click Open. 2. Click the Device Settings tab. 3. Click the Remote Setup button. 4. Configure the settings as needed. Export Click to save the current configuration settings to a file.
Apply Click to upload data to the machine without exiting the Remote Setup Program. 5. Click OK. • If your computer is protected by a firewall and is unable to use Remote Setup, you may need to configure the firewall settings to allow communication through port numbers 137 and 161. • If you are using Windows Firewall and you installed the Brother software and drivers from the CD-ROM, the necessary firewall settings have already been set.
Home > ControlCenter > ControlCenter4 (Windows) > Create a Custom Tab Using ControlCenter4 Advanced Mode (Windows) Create a Custom Tab Using ControlCenter4 Advanced Mode (Windows) You can create up to three customised tabs, each including up to five customised buttons, with your preferred settings. Select Advanced Mode as the mode setting for ControlCenter4. 1. Click the (ControlCenter4) icon in the task tray, and then click Open. 2. Click the Configuration button, and then select Create custom tab.
Related Information • ControlCenter4 (Windows) 441
Home > ControlCenter > ControlCenter2 (Mac) ControlCenter2 (Mac) • Scan Using ControlCenter2 (Mac) • Set Up the Brother Machine Using ControlCenter2 (Mac) 442
Home > ControlCenter > ControlCenter2 (Mac) > Scan Using ControlCenter2 (Mac) Scan Using ControlCenter2 (Mac) Use Brother's ControlCenter software to scan photos and save them as JPEGs, PDFs, or other file formats.
Home > ControlCenter > ControlCenter2 (Mac) > Set Up the Brother Machine Using ControlCenter2 (Mac) Set Up the Brother Machine Using ControlCenter2 (Mac) If Secure Function Lock is set to On, you cannot use Remote Setup. 1. In the Finder menu bar, click Go > Applications > Brother, and then double-click the (ControlCenter) icon. The ControlCenter2 screen appears. 2. Click the DEVICE SETTINGS tab. 3. Click the Remote Setup button. The Remote Setup Program screen appears. 4.
OK Click to start uploading data to the machine, and then exit the Remote Setup Program. If an error message appears, enter the correct data again, and then click OK. Cancel Click to exit the Remote Setup Program without uploading data to the machine. Apply Click to upload data to the machine without exiting the Remote Setup Program. 5. When finished, click OK.
Home > Troubleshooting Troubleshooting Use this section to resolve typical problems you may encounter when using your Brother machine. You can correct most problems yourself. IMPORTANT For technical help, you must call Brother customer service or your local Brother dealer. Using non-Brother supplies may affect the print quality, hardware performance, and machine reliability. If you need additional help, go to the Brother Solutions Center at support.brother.com.
Home > Troubleshooting > Error and Maintenance Messages Error and Maintenance Messages (MFC-8540DN) If the LCD displays errors and your Android™ device supports the NFC feature, touch your device to the NFC logo on your Brother machine to access the Brother Solutions Center and browse the latest FAQs from your device. (Your mobile telephone provider's message and data rates may apply.) Make sure the NFC settings of both your Brother machine and your Android™ device are set to On.
Error Message Cause Action Disconnected The other person or other person's fax machine stopped the call. Try to send or receive again. If calls are stopped repeatedly and you are using a VoIP (Voice over IP) system, try changing the Compatibility to Basic (for VoIP). Document Jam The document was not inserted Remove the jammed paper from the ADF unit. or fed correctly, or the Clear any debris or scraps of paper from the ADF document scanned from the unit paper path. ADF was too long. Press .
Error Message Cause Action No Paper The machine is out of paper, or paper is not loaded correctly in the paper tray. • Refill paper in the paper tray. Make sure the paper guides are set to the correct size. • If paper is in the tray, remove it and load it again. Make sure the paper guides are set to the correct size. • Do not overfill the paper tray.
Error Message Cause Action Out of Memory The machine's memory is full. If a fax-sending or copy operation is in process Do one of the following: • Press Send Now to send the pages scanned so far. • Press Partial Print to copy the pages scanned so far. • Press Quit or and wait until the other operations that are in progress finish, and then try again. If a scan operation is in process • Split the document into multiple parts. • Reduce the Resolution. • Reduce the File Size.
Error Message Cause Action Service Error ## Machine's firmware has a problem. • Size Error The paper size defined in the printer driver is not supported by the defined tray. Choose a paper size supported by the defined tray. Size Error 2-sided The paper size specified in the machine's paper size setting is not available for automatic 2sided printing. Press Contact Brother customer service. (if required). Load the correct size of paper in the tray and set the tray for that paper size.
• Transfer Your Faxes or Fax Journal Report • Replace Supplies • Load and Print Using the Paper Tray • Load and Print Using the Multi‑purpose Tray (MP Tray) • Clean the Corona Wire 452
Home > Troubleshooting > Error and Maintenance Messages > Transfer Your Faxes or Fax Journal Report Transfer Your Faxes or Fax Journal Report If the LCD displays: • [Print Unable] ## • [Scan Unable] ## We recommend transferring your faxes to another fax machine or to your computer. You can also transfer the Fax Journal report to see if there are any faxes you must transfer.
Home > Troubleshooting > Error and Maintenance Messages > Transfer Your Faxes or Fax Journal Report > Transfer Faxes to Another Fax Machine Transfer Faxes to Another Fax Machine If you have not set up your Station ID, you cannot enter Fax Transfer mode. 1. Press [Settings] > [All Settings] > [Service] > [Data Transfer] > [Fax Transfer]. 2. Do one of the following: • If the LCD displays [No Data], there are no faxes left in the machine’s memory. Press [Close].
Home > Troubleshooting > Error and Maintenance Messages > Transfer Your Faxes or Fax Journal Report > Transfer Faxes to Your Computer Transfer Faxes to Your Computer 1. Make sure you have installed the software and drivers on your computer, and then turn on PC-FAX Receive on the computer. DO one of the following: • (Windows XP, Windows Vista and Windows 7) (Start) menu, select All Programs > Brother > Brother Utilities.
Home > Troubleshooting > Error and Maintenance Messages > Transfer Your Faxes or Fax Journal Report > Transfer the Fax Journal Report to Another Fax Machine Transfer the Fax Journal Report to Another Fax Machine If you have not set up your Station ID, you cannot enter fax transfer mode. 1. Press [Settings] > [All Settings] > [Service] > [Data Transfer] > [Report Transfer]. 2. Enter the fax number to which the Fax Journal will be forwarded. 3. Press [Fax Start].
Home > Troubleshooting > Document Jams Document Jams • Document is Jammed in the Top of the ADF Unit • Document is Jammed under the Document Cover • Remove Small Scraps of Paper Jammed in the ADF 457
Home > Troubleshooting > Document Jams > Document is Jammed in the Top of the ADF Unit Document is Jammed in the Top of the ADF Unit 1. Remove any paper from the ADF that is not jammed. 2. Open the ADF cover. 3. Pull the jammed document out to the left. If the document rips or tears, be sure you remove any debris or scraps to prevent future jams. 4. Close the ADF cover. 5. Press .
Home > Troubleshooting > Document Jams > Document is Jammed under the Document Cover Document is Jammed under the Document Cover 1. Remove any paper from the ADF that is not jammed. 2. Lift the document cover. 3. Pull the jammed document out to the right. If the document rips or tears, be sure you remove any debris or scraps to prevent future jams. 4. Close the document cover. 5. Press .
Home > Troubleshooting > Document Jams > Remove Small Scraps of Paper Jammed in the ADF Remove Small Scraps of Paper Jammed in the ADF 1. Lift the document cover. 2. Insert a piece of stiff paper, such as cardstock, into the ADF to push any small paper scraps through. 3. Close the document cover. 4. Press .
Home > Troubleshooting > Paper Jams Paper Jams Always remove the remaining paper from the paper tray and straighten the stack when you are adding new paper. This helps prevent multiple sheets of paper from feeding through the machine at one time and prevents paper jams.
Home > Troubleshooting > Paper Jams > Paper is Jammed in the MP tray Paper is Jammed in the MP tray If the machine's control panel or the Status Monitor indicates that there is a jam in the machine's MP tray, follow these steps: 1. Remove the paper from the MP tray. 2. Remove any jammed paper from in and around the MP tray. 3. Fan the paper stack, and then put it back in the MP tray. 4.
Home > Troubleshooting > Paper Jams > Paper is Jammed in the Paper Tray Paper is Jammed in the Paper Tray If the machine's control panel or the Status Monitor indicates that there is a jam in the paper tray, follow these steps: 1. Pull the paper tray completely out of the machine. 2. Slowly pull out the jammed paper. Pulling the jammed paper downward using both hands allows you to remove the paper more easily. 3.
5. Put the paper tray firmly back in the machine.
Home > Troubleshooting > Paper Jams > Paper is Jammed in the Back of the Machine Paper is Jammed in the Back of the Machine If the machine's control panel or the Status Monitor indicates that there is a jam in the back (Rear) of the machine, follow these steps: 1. Leave the machine turned on for 10 minutes for the internal fan to cool the extremely hot parts inside the machine. 2. Open the back cover. 3. Pull the green levers at the left and right sides toward you to release the fuser cover.
5. Close the fuser cover. 6. Close the back cover until it locks in the closed position.
Home > Troubleshooting > Paper Jams > Paper is Jammed inside the Machine Paper is Jammed inside the Machine If the machine's control panel or the Status Monitor indicates that there is a jam inside the machine, follow these steps: 1. Leave the machine turned on for 10 minutes for the internal fan to cool the extremely hot parts inside the machine. 2. Open the front cover. 3. Remove the toner cartridge and drum unit assembly. WARNING HOT SURFACE The machine's internal parts will be extremely hot.
5. Install the toner cartridge and drum unit assembly into the machine. 6. Close the front cover.
Home > Troubleshooting > Paper Jams > Paper is Jammed in the 2-sided Tray Paper is Jammed in the 2-sided Tray If the machine's control panel or the Status Monitor indicates that there is a jam in the 2-sided paper tray, follow these steps: 1. Leave the machine turned on for 10 minutes for the internal fan to cool the extremely hot parts inside the machine. 2. Pull the paper tray completely out of the machine. 3. At the back of the machine, pull the 2‑sided tray completely out of the machine. 4.
5. Remove paper that may have jammed under the machine due to static electricity. 6. If paper is not caught inside the 2-sided tray, open the back cover. WARNING HOT SURFACE The machine's internal parts will be extremely hot. Wait for the machine to cool down before touching them. 7. Use both hands to gently pull the jammed paper out of the back of the machine. 8. Close the back cover until it locks in the closed position. 9. Put the 2-sided tray firmly back in the rear of the machine. 10.
Related Information • Paper Jams 471
Home > Troubleshooting > Printing Problems Printing Problems Difficulties Suggestions No printout Check that the correct printer driver has been installed and selected. Check to see if the Status Monitor or the machine's control panel displays an error status. Check that the machine is online: • Windows7 and Windows Server 2008 R2 /Start > Devices and Printers . Right-click Click Brother XXX-XXXX and click See what's printing. Click Printer in the menu bar.
Difficulties Suggestions Confirm that the Brother printer driver is selected in your application's Print window. The machine prints the first couple of pages correctly, then some pages have missing text. Check the settings in your application to make sure they are set up to work with your machine. Your computer is not recognising the full signal of the machine’s input buffer. Make sure you connected the interface cable correctly.
Home > Troubleshooting > Improve the Print Quality Improve the Print Quality If you have a print quality problem, print a test page first. If the printout looks good, the problem is probably not the machine. Check the interface cable connections and try printing a different document. If the printout or test page printed from the machine has a quality problem, check the examples of poor print quality in the table and follow the recommendations.
Examples of poor print quality Recommendation Contact Brother customer service. • Select Thick Paper mode in the printer driver or use thinner paper than you are currently using. • Select the appropriate media type in the menu setting. • Check the machine’s environment. Conditions such as high humidity can cause hollow print. • The drum unit may be damaged. Replace the drum unit with a new drum unit. Hollow print • Clean the corona wire inside the drum unit. • The drum unit may be damaged.
Examples of poor print quality Recommendation Black spots at 94 mm intervals • If you use label sheets for laser printers, the glue from the sheets may sometimes stick to the drum surface. Clean the drum unit. See Related Information:Clean the Drum Unit. Black toner marks across the page • If you used paper that has clips or staples, the drum unit may be damaged. • If the unpacked drum unit is in direct sunlight (or room light for long periods of time), the unit may be damaged.
Examples of poor print quality Recommendation the 2-sided tray is inserted completely and the back cover is closed completely. Curled or wavy • Check the paper type and quality. High temperatures and high humidity will cause paper to curl. • If you do not use the machine often, the paper may have been in the paper tray too long. Turn over the stack of paper in the paper tray. Also, fan the paper stack, and then rotate the paper 180° in the paper tray.
Home > Troubleshooting > Telephone and Fax Problems Telephone and Fax Problems Telephone Line or Connections Difficulties Suggestions Dialling does not work. (No Check all line cord connections. Make sure the telephone line cord is plugged into the dial tone) telephone wall socket and the LINE socket of the machine. Make sure your machine has a dial tone by pressing the Hook button in Fax mode. If you subscribe to DSL or VoIP services, contact your service provider for connection instructions.
Difficulties Suggestions Cannot receive a fax. Make sure the machine is in the correct Receive Mode. This is determined by the external devices and telephone subscriber services you have on the same line as the Brother machine. • If you have a dedicated fax line and want your Brother machine to automatically answer all incoming faxes, you should select Fax Auto mode.
Difficulties Suggestions • Condensed print • Horizontal streaks • Top and bottom sentences are cut off This is usually caused by a poor telephone connection. Make a copy; if your copy looks good, you probably had a bad connection, with static or interference on the telephone line. Ask the other party to send the fax again. • Missing lines Vertical black lines when receiving The corona wire for printing may be dirty. Clean the corona wire in the drum unit. The sender’s scanner may be dirty.
Home > Troubleshooting > Telephone and Fax Problems > Set Dial Tone Detection Set Dial Tone Detection Setting the Dial Tone to [Detection] will shorten the Dial Tone detect pause. 1. Press [Settings] > [All Settings] > [Initial Setup] > [Dial Tone]. 2. Press [Detection] or [No Detection] 3. Press .
Home > Troubleshooting > Telephone and Fax Problems > Set Telephone Line Compatibility for Interference and VoIP Systems Set Telephone Line Compatibility for Interference and VoIP Systems Problems sending and receiving faxes due to possible interference on the telephone line may be solved by reducing the modem speed to minimise errors in fax transmission. If you are using a Voice over IP (VoIP) service, Brother recommends changing the compatibility to Basic (for VoIP).
Home > Troubleshooting > Network Problems Network Problems • Error Messages • Use the Network Connection Repair Tool (Windows) • Where Can I Find My Brother Machine's Network Settings? • My Brother Machine Cannot Print, Scan, or PC-FAX Receive over the Network • I Want to Check that My Network Devices are Working Correctly 483
Home > Troubleshooting > Network Problems > Error Messages Error Messages Your Brother machine will display an error message if an error occurs. The most common error messages are shown in the table. Error Messages Cause Action Authentication Error, contact your administrator. Your authentication setting for the Store Print Log to Network feature is not correct. • Make sure the Username and Password in Authentication Setting are correct.
Error Messages Internal Error Cause Action configured the Date&Time for the machine. • The Brother machine's LDAP protocol is disabled. Confirm your authentication method, and then enable the necessary protocol setting in the Web Based Management. The Brother machine's CIFS protocol is disabled. Confirm the Date&Time settings of your machine are correct in Web Based Management.
Home > Troubleshooting > Network Problems > Use the Network Connection Repair Tool (Windows) Use the Network Connection Repair Tool (Windows) Use the Network Connection Repair Tool to fix the Brother machine's network settings. It will assign the correct IP address and Subnet Mask. • (Windows XP/XP Professional x64 Edition/Windows Vista/Windows 7/Windows 8) You must log on with Administrator rights. • Make sure the Brother machine is turned on and is connected to the same network as your computer. 1.
Home > Troubleshooting > Network Problems > Where Can I Find My Brother Machine's Network Settings? Where Can I Find My Brother Machine's Network Settings? • Print the Network Configuration Report • Change Machine Settings from Your Computer 487
Home > Troubleshooting > Network Problems > My Brother Machine Cannot Print, Scan, or PC-FAX Receive over the Network My Brother Machine Cannot Print, Scan, or PC-FAX Receive over the Network Cause Action Interface Your security software blocks your machine's access to the network. (The Network scanning feature does not work. ) • Wired (Windows) Configure the third-party Security/Firewall Software to allow Network scanning.
Cause Action Click Interface (Start) > Control Panel > Hardware and Sound > Printers. - (Windows 7) Click (Start) > Devices and Printers > Printers and Faxes. - (Windows 8) Move your mouse to the lower right corner of your desktop. When the menu bar appears, click Settings > Control Panel. In the Hardware and Sound group, click View devices and printers > Printers. - (Windows Server 2008) - (Windows Server 2012) Click Start > Control Panel > Printers.
Home > Troubleshooting > Network Problems > I Want to Check that My Network Devices are Working Correctly I Want to Check that My Network Devices are Working Correctly Check Action Interface Wired Check that your Brother Check the following: machine, access point/ • The power cord is connected correctly and the Brother machine is router, or network hub is turned on. turned on. • The access point/router or hub is turned on and its link button is blinking.
Home > Troubleshooting > Other Problems Other Problems Difficulties Suggestions The machine will not turn on. Adverse conditions on the power connection (such as lightning or a power surge) may have triggered the machine’s internal safety mechanisms. Unplug the power cord. Wait for ten minutes, then plug in the power cord and press to turn on the machine. If the problem is not solved and you are using a power breaker, disconnect it to make sure it is not the problem.
Difficulties Suggestions Cannot make a copy. Make sure you pressed Copy and the machine is in Copy mode. Contact your administrator to check your Secure Function Lock Settings. Vertical black line appears in copies. Black vertical lines on copies are typically caused by dirt or correction fluid on the glass strip, or the corona wire is dirty. Clean the glass strip and scanner glass and the white bar and white plastic above them. Copies are blank. Make sure you are loading the document correctly.
Home > Troubleshooting > Check the Machine Information Check the Machine Information Follow these instructions to check your Brother machine's serial number and firmware version. 1. Press [Settings] > [All Settings] > [Machine Info.]. 2. Press one of the following options: Option Description Serial No. Check your machine's serial number. Firmware Version Check your machine's firmware version. Page Counter Check the number of total pages the machine has printed.
Home > Troubleshooting > Reset Your Brother Machine Reset Your Brother Machine 1. Press [Settings] > [All Settings] > [Initial Setup] > [Reset]. 2. Swipe up or down or press a or b to display the type of reset functions, and then press the reset function you want to use. 3. [Machine will reboot after resetting. Press [OK] for 2 seconds to confirm.] appears. Press [OK] for two seconds to confirm. The machine will restart. 4. Press .
Home > Troubleshooting > Reset Your Brother Machine > Reset Functions Overview Reset Functions Overview The following reset functions are available: Unplug the interface cable before you choose Network Settings Reset function, All Settings Reset function or Factory Reset function. 1. Machine Reset Reset all the machine’s settings that you have changed, such as Date and Time and Ring Delay. The Address Book, fax reports, and Call history will remain. (For MFC Models) 2.
Home > Routine Maintenance Routine Maintenance • Replace Supplies • Clean the Machine • Check the Remaining Life of Parts • Pack and Ship Your Machine • Replace Periodic Maintenance Parts 496
Home > Routine Maintenance > Replace Supplies Replace Supplies You must replace supplies when the machine indicates that the life of the supply is over. Using non-Brother supplies may affect the print quality, hardware performance, and machine reliability. • The toner cartridge and drum unit are two separate supplies. Make sure both are installed as an assembly. • The model name of supplies may vary depending on the country.
Toner cartridge Drum unit Related Information • Routine Maintenance • Replace the Toner Cartridge • Replace the Drum Unit • Error and Maintenance Messages • Supplies 498
Home > Routine Maintenance > Replace Supplies > Replace the Toner Cartridge Replace the Toner Cartridge 1. Make sure the machine is turned on. 2. Open the front cover. 3. Remove the toner cartridge and drum unit assembly from the machine. 4. Push down the green lock lever and take the toner cartridge out of the drum unit. 5. Unpack the new toner cartridge. 6. Remove the protective cover. 7. Put the new toner cartridge firmly into the drum unit until you hear it lock into place.
Make sure you put the toner cartridge in correctly or it may separate from the drum unit. If you put it in properly, the green lock lever will lift automatically. 8. Clean the corona wire inside the drum unit by gently sliding the green tab from left to right and right to left several times. Be sure to return the tab to the Home position (a). The arrow on the tab must be aligned with the arrow on the drum unit. If it is not, printed pages may have a vertical stripe. 9.
• After replacing a toner cartridge, DO NOT turn off the machine or open the front cover until the machine's display returns to Ready Mode. • The toner cartridge that comes with your Brother machine is a Inbox toner cartridge. • It is a good idea to keep a new toner cartridge ready for use when you see the Toner Low warning. • To ensure high quality printing, we recommend using only Brother Original toner cartridges. When you want to buy toner cartridges, contact Brother Dealer.
Home > Routine Maintenance > Replace Supplies > Replace the Drum Unit Replace the Drum Unit 1. Make sure the machine is turned on. 2. Open the front cover. 3. Remove the toner cartridge and drum unit assembly from the machine. 4. Push down the green lock lever and take the toner cartridge out of the drum unit. 5. Unpack the new drum unit. 6. Put the toner cartridge firmly into the new drum unit until you hear it lock into place.
Make sure you put the toner cartridge in correctly or it may separate from the drum unit. If you put it in properly, the green lock lever will lift automatically. 7. Clean the corona wire inside the drum unit by gently sliding the green tab from left to right and right to left several times. Be sure to return the tab to the Home position (a). The arrow on the tab must be aligned with the arrow on the drum unit. If it is not, printed pages may have a vertical stripe. 8.
• There are many factors that determine the actual drum life, such as the temperature, humidity, type of paper, type of toner used and so on. Under ideal conditions, the average drum life is estimated at approximately 30,000 pages based on 1 page per job and 50,000 pages based on 3 pages per job [A4/ letter simplex pages]. The number of pages may be affected due to a variety of factors including but not limited to media type and media size.
Home > Routine Maintenance > Clean the Machine Clean the Machine Clean the outside and inside of the machine regularly with a dry, lint-free cloth. When you replace the toner cartridge or the drum unit, make sure you clean the inside of the machine. If printed pages are stained with toner, clean the inside of the machine with a dry, lint-free cloth.
• Clean the Corona Wire • Clean the Drum Unit • Clean the Paper Pick-up Rollers 506
Home > Routine Maintenance > Clean the Machine > Clean the Scanner Clean the Scanner 1. Press and hold to turn the machine off. 2. Lift the document cover (1). Clean the white plastic surface (2) and scanner glass (3) underneath it with a soft lint-free cloth moistened with water. 1 2 3 3. In the ADF unit, clean the white bar (1) and the scanner glass strip (2) underneath it with a soft lint-free cloth moistened with water. 2 1 4.
Home > Routine Maintenance > Clean the Machine > Clean the Touchscreen LCD Clean the Touchscreen LCD IMPORTANT DO NOT use any type of liquid cleaners (including ethanol). 1. Press and hold to turn the machine off. 2. Clean the touchscreen with a dry, soft lint-free cloth. 3. Press to turn the machine on.
Home > Routine Maintenance > Clean the Machine > Clean the Corona Wire Clean the Corona Wire If you have print quality problems or the control panel displays [Drum !] status, clean the corona wire. 1. Open the front cover. 2. Remove the toner cartridge and drum unit assembly from the machine. 3. Clean the corona wire inside the drum unit by gently sliding the green tab from left to right and right to left several times. Be sure to return the tab to the Home position (a).
5. Close the front cover of the machine.
Home > Routine Maintenance > Clean the Machine > Clean the Drum Unit Clean the Drum Unit If your printout has dots or other repeating marks at 94 mm intervals, the drum may have foreign material, such as glue from a label, stuck on the drum surface. 1. Make sure the machine is in Ready Mode. 2. Press [Settings] > [All Settings] > [Print Reports] > [Drum Dot Print]. 3. Press [Yes]. The machine prints the Drum Dot Check Sheet. 4. Press . 5. Press and hold to turn the machine off. 6.
9. Turn the drum unit as shown in the illustration. Make sure that the drum unit gear is on the left side. 10. Use the numbered markers next to the drum roller to find the mark on the drum. For example, a dot in column 2 on the check sheet means that there is a mark in drum region “2”. 11. Turn the edge of the drum unit toward you while looking at the drum surface to find the mark.
• To avoid print quality problems, DO NOT touch the surface of the drum unit, only the edge. • You can turn the drum unit gear more easily by pulling down the black levers. When you have finished turning the gear, push the levers back to the original position. 12. Wipe the surface of the drum gently with a dry cotton swab until the mark on the surface comes off. NOTE DO NOT clean the surface of the photosensitive drum with a sharp object or any liquids. 13.
15. Close the front cover of the machine. 16. Press to turn the machine on.
Home > Routine Maintenance > Clean the Machine > Clean the Paper Pick-up Rollers Clean the Paper Pick-up Rollers Cleaning the paper pick-up rollers periodically may prevent paper jams by ensuring that paper feeds properly. If you have paper feed problems, clean the pick-up rollers as follows: 1. Press and hold to turn the machine off. 2. Pull the paper tray completely out of the machine. 3. If paper is loaded or something is stuck inside in the paper tray, remove it. 4.
Related Information • Clean the Machine • Printing Problems 516
Home > Routine Maintenance > Check the Remaining Life of Parts Check the Remaining Life of Parts 1. Press [Settings] > [All Settings] > [Machine Info.] > [Parts Life]. 2. Press the machine part you want to check. The LCD displays the approximate remaining part life. 3. Press . To display the approximate remaining life of the toner cartridge, press on the LCD.
Home > Routine Maintenance > Pack and Ship Your Machine Pack and Ship Your Machine WARNING • This product is heavy and weighs more than 16.5 kg. To prevent possible injuries, at least two people should lift the product by holding it at the front and back. • If the machine has the Optional Tray(s) installed, remove the Optional Tray(s) BEFORE moving the machine. Attempting to move the machine without removing the Optional Tray(s) may cause injury to you or damage to the machine.
5. Close the carton and tape it shut. 6. If you have a Lower Tray, repack it as shown.
Home > Routine Maintenance > Replace Periodic Maintenance Parts Replace Periodic Maintenance Parts Replace the following parts regularly to maintain print quality. The parts listed below must be replaced after printing approximately 50,000 pages 1 for the PF Kit MP and 200,000 pages 1 for the PF Kit for the Paper Tray 2, PF Kit for the Optional Tray(s), Fuser Unit, and Laser Unit.
Home > Machine Settings Machine Settings Customise settings and features, create shortcuts, and work with options displayed on the machine's LCD to make your Brother machine a more efficient work tool.
Home > Machine Settings > Change Machine Settings from the Control Panel Change Machine Settings from the Control Panel • In the Event of Power Failure (Memory Storage) • General Settings • Save Your Favourite Settings as a Shortcut • Print Reports • Settings and Features Tables 522
Home > Machine Settings > Change Machine Settings from the Control Panel > In the Event of Power Failure (Memory Storage) In the Event of Power Failure (Memory Storage) Your menu settings are stored permanently, and in the event of a power failure will not be lost.Temporary settings (for example, Contrast, Overseas Mode) will be lost. • During a power failure, the machine will retain the date and time and programmed fax timer jobs (for example: Delayed Fax) for approximately 60 hours.
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings General Settings • Adjust the Machine's Volume • Set Sleep Mode Countdown • About Deep Sleep Mode • Set Auto Power Off Mode • Set the Date and Time • Set the Time Zone • Adjust the LCD Backlight Brightness • Change How Long the LCD Backlight Stays On • Set Your Station ID • Set Tone or Pulse Dialling Mode • Reduce Toner Consumption • Add a Prefix to Every Fax Number • Prevent Dialling a Wrong Number (Dial Restrictio
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Adjust the Machine's Volume Adjust the Machine's Volume 1. Press [Settings] > [All Settings] > [General Setup] > [Volume]. 2. Press one of the following options: (The options will vary depending on your machine.) • [Ring] Adjust the ring volume. • [Beep] Adjust the volume of the beep you hear when you press a button, make a mistake, or after you send or receive a fax. • [Speaker] Adjust the speaker volume.
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set Sleep Mode Countdown Set Sleep Mode Countdown The Sleep Mode (or Power Save Mode) setting can reduce power consumption. When the machine is in Sleep Mode, it acts as though it is turned off. The machine will wake up and start printing when it receives a print job or a fax. Use these instructions to set a time delay (countdown) before the machine enters Sleep Mode.
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > About Deep Sleep Mode About Deep Sleep Mode If the machine is in Sleep Mode and does not receive any jobs for certain length of time, the machine will automatically enter Deep Sleep Mode. The length of time is based on your specific model and settings. Deep Sleep Mode uses less power than Sleep Mode.
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set Auto Power Off Mode Set Auto Power Off Mode If the machine is in Deep Sleep Mode for certain length of time, based on your model and settings, the machine will go into Power Off Mode automatically. The machine does not go into Power Off Mode when the machine is connected to a network or has secure print data in the memory. • To start printing, press 1. Press on the control panel and then send a print job.
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set the Date and Time Set the Date and Time 1. Press [Settings] > [All Settings] > [Initial Setup] > [Date & Time] > [Date]. 2. Enter the last two digits of the year using the LCD, and then press [OK]. 3. Enter the two digits for the month using the LCD, and then press [OK]. 4. Enter the two digits for the day using the LCD, and then press [OK]. 5. Press [Time]. 6.
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set the Time Zone Set the Time Zone Set the time zone for your location on the machine. 1. Press [Settings] > [All Settings] > [Initial Setup] > [Date & Time] > [Time Zone]. 2. Enter your time zone. 3. Press [OK]. 4. Press .
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Adjust the LCD Backlight Brightness Adjust the LCD Backlight Brightness If you are having difficulty reading the LCD, changing the brightness setting may help. 1. Press [Settings] > [All Settings] > [General Setup] > [LCD Settings] > [Backlight]. 2. Press the [Light], [Med] or [Dark] option. 3. Press .
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Change How Long the LCD Backlight Stays On Change How Long the LCD Backlight Stays On Set how long the LCD backlight stays on. 1. Press [Settings] > [All Settings] > [General Setup] > [LCD Settings] > [Dim Timer]. 2. Press the [Off], [10Secs], [20Secs] or [30Secs] option. 3. Press .
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set Your Station ID Set Your Station ID Set the machine to print your Station ID and the fax's date and time at the top of each fax you send. 1. Press [Settings] > [All Settings] > [Initial Setup] > [Station ID] > [Fax]. 2. Enter your fax number (up to 20 digits) using the LCD, and then press [OK]. 3. Press [Tel]. 4. Enter your telephone number (up to 20 digits) using the LCD, and then press [OK]. 5.
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set Tone or Pulse Dialling Mode Set Tone or Pulse Dialling Mode Your Brother machine is set for a Tone dialling service. If you have a Pulse dialling (rotary) service, you must change the dialling mode. This feature is not available in some countries. 1. Press [Settings] > [All Settings] > [Initial Setup] > [Tone/Pulse]. 2. Press [Tone] or [Pulse]. 3. Press .
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Reduce Toner Consumption Reduce Toner Consumption Using the Toner Save feature may reduce toner consumption. When Toner Save is set to on, the print on your documents appears lighter. We DO NOT recommend using the Toner Save feature for printing photo or greyscale images. 1. Press [Settings] > [All Settings] > [General Setup] > [Ecology] > [Toner Save]. 2. Press [On] or [Off]. 3. Press .
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Add a Prefix to Every Fax Number Add a Prefix to Every Fax Number The Dial Prefix setting will automatically dial a predefined number before every fax number you dial. For example: If your telephone system requires a 9 to dial an outside number, use this setting to automatically dial 9 for every fax you send. • Use the numbers and symbols from 0 to 9, #, and *. (You cannot use ! with any other numbers or symbols.
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Prevent Dialling a Wrong Number (Dial Restriction) Prevent Dialling a Wrong Number (Dial Restriction) This feature prevents users from sending a fax or call to the wrong number by mistake. You can set the machine to restrict dialling when you use the dial pad, Address Book, Shortcuts and LDAP search. 1. Press [Settings] > [All Settings] > [Fax] > [Dial Restriction]. 2.
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Reduce Printing Noise Reduce Printing Noise The Quiet Mode setting can reduce printing noise. When Quiet Mode is turned on, the print speed becomes slower. The factory setting is off. 1. Press [Settings] > [All Settings] > [General Setup] > [Ecology] > [Quiet Mode]. 2. Press [On] or [Off]. 3. Press .
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Change the Language on the LCD Change the Language on the LCD Change the LCD language if needed. This feature is not available in some countries. 1. Press [Settings] > [All Settings] > [Initial Setup] > [Local Language]. 2. Press your language. 3. Press .
Home > Machine Settings > Change Machine Settings from the Control Panel > Save Your Favourite Settings as a Shortcut Save Your Favourite Settings as a Shortcut • Add Shortcuts • Change or Delete Shortcuts 540
Home > Machine Settings > Change Machine Settings from the Control Panel > Save Your Favourite Settings as a Shortcut > Add Shortcuts Add Shortcuts You can add the Fax, Copy, or Scan settings you use most frequently by saving them as your Shortcuts. Later you can press the Shortcut to apply these settings instead of manually re-entering them. These instructions describe how to add a Copy Shortcut. The steps for adding a Fax or Scan Shortcut are very similar. 1. Press [Shortcuts]. 2.
Home > Machine Settings > Change Machine Settings from the Control Panel > Save Your Favourite Settings as a Shortcut > Change or Delete Shortcuts Change or Delete Shortcuts 1. Press [Shortcuts]. 2. Press a tab from [1] to [8] to display the Shortcut you want to change. 3. Press the Shortcut you want to change. The settings for the Shortcut you selected appear. To delete the Shortcut or edit the name, press and hold the Shortcut until the options appear, and then follow the on-screen menus. 4.
Home > Machine Settings > Change Machine Settings from the Control Panel > Print Reports Print Reports • Reports • Print a Report 543
Home > Machine Settings > Change Machine Settings from the Control Panel > Print Reports > Reports Reports The following reports are available: Address Book The Address Book report prints an alphabetical list of names and numbers stored in the Address Book memory. Fax Journal The Fax Journal prints a list of information about your last 200 incoming and outgoing faxes. (TX means Transmit, RX means Receive) User Settings The User Settings report prints a list of your current settings.
Home > Machine Settings > Change Machine Settings from the Control Panel > Print Reports > Print a Report Print a Report 1. Press [Settings] > [All Settings] > [Print Reports]. 2. Swipe up or down or press a or b to display the report you want to print, and then press it. 3. Press [Yes]. 4. Press .
Home > Machine Settings > Change Machine Settings from the Control Panel > Settings and Features Tables Settings and Features Tables The Settings tables will help you understand the menu selections and options that are found in the machine’s programs.
Home > Machine Settings > Change Machine Settings from the Control Panel > Settings and Features Tables > Settings Tables Settings Tables [Settings] Level 1 Level 2 Descriptions Date & Time Access the Date and Time setting menus. Toner Network Toner Life View the approximate remaining toner life. Test Print Print a test page. Wired LAN Access the Wired LAN setting menus. Screen Settings - Access the default screen setting menus. Fax Preview - View received faxes on the LCD.
Level 1 Level 2 Level 3 Descriptions LCD Settings Dim Timer - Set how long the LCD backlight stays on after you go back to your Home screen. Screen Settings Home Screen - Set the default Home screen settings. Copy Screen - Set the default Copy screen settings. Scan Screen - Set the default Scan screen settings. Toner Save - Increase the page yield of the toner cartridge. Sleep Time - Set how much time will pass before the machine enters Power Saving Mode.
Level 1 Level 2 Level 3 Descriptions Setup Send Auto Redial - Set the machine to redial the last fax number after five minutes if the fax did not go through because the line was busy. Destination - Set the machine to display the destination information on the LCD during fax dialling. Journal Period Journal Period Set the interval for automatic printing of the Fax Journal. - Set the machine to restrict dialling when using the dial pad.
Level 1 Level 2 Level 3 Descriptions Reset Printer - - Restore the printer settings to the factory settings. [All Settings] > [Network] Level 1 Level 2 Level 3 Level 4 Descriptions Wired LAN TCP/IP BOOT Method IP Boot Tries Select the BOOT method that best suits your needs. IP Address - Enter the IP address. Subnet Mask - Enter the Subnet mask. Gateway - Enter the Gateway address. Node Name - Enter the Node name.
Level 1 Level 2 Level 3 Level 4 Descriptions E-mail/IFAX Setup Server SMTP Verify Cert. Verify the SMTP Server Certificate automatically. POP3/IMAP4 Protocol Select the protocol for receiving an email from the server. Server Enter the server name and address. Port Enter the port number. Mailbox Name Enter the mailbox name. Mailbox Password Enter the password to login to the server.
Level 1 Level 2 Level 3 Level 4 Descriptions I-Fax Forward - - - Enable or disable the I-Fax Forward function. Security IPsec - - IPsec is an optional security feature of the IP protocol that provides authentication and encryption services. We recommend contacting your network administrator before changing this setting. Network Reset - - - Restore all network settings back to the factory settings.
[All Settings] > [Initial Setup] Level 1 Level 2 Descriptions Date & Time Date Add the date and time on the screen and in the headings of the faxes you send. Time Station ID Time Zone Set your time zone. Fax Enter your name and fax number so it appears on each page you fax. Tel Name Tone/Pulse - Select the dialling mode. Dial Tone - Shorten the dial tone detect pause. Dial Prefix - Set a prefix number to always be added before the fax number every time you dial.
Home > Machine Settings > Change Machine Settings from the Control Panel > Settings and Features Tables > Features Tables Features Tables [Toner] Level 1 Descriptions Toner Life View the approximate remaining toner life. Test Print Print a test page. [Fax] (When Fax Preview is Off) Level 1 Level 2 Level 3 Level 4 Descriptions Redial(Pause) - - - Redial the last number called. When you are entering a fax or telephone number on the Touchpanel, Redial changes to Pause on the LCD.
Level 1 Level 2 Level 3 Level 4 Descriptions Options Broadcasting Add Number Add from Address book Send the same fax message to more than one fax number. Search in Address book Delayed Fax Save as Shortcut Delayed Fax - Set Time - Overseas Mode - - Set to On if you have difficulty sending faxes overseas. Glass Scan Size - - Adjust the scan area of the scanner glass to the size of the document. Set New Default - - Save your settings as the default.
Level 1 Level 2 Level 3 Level 4 Descriptions Received Faxes Print/Delete Delete All(Old Faxes) - Delete the old received faxes. Address Book - - - Select the address of the recipient from the address book. Call History - - - Select a number from the Outgoing Call history and then send a fax to it, add it to the Address Book, or delete it. [Copy] Level 1 Level 2 Level 3 Descriptions Start - - Make a monochrome or greyscale copy. ID - - Make a copy of your ID card.
Level 1 Level 2 Level 3 Descriptions Options Quality - Select the Copy resolution for your document type. Enlarge/Reduce 100% - Enlarge Select an enlargement ratio for the next copy. Reduce Select a reduction ratio for the next copy. Auto Adjusts the copy size to fit on the paper size you have set. Custom(25-400%) Enter an enlargement or reduction ratio. Density - Adjust the density. Contrast - Adjust the contrast. Stack/Sort - Select to stack or sort multiple copies.
Level 1 Level 2 Level 3 Descriptions to USB Options File Name Style Scan documents to a USB Flash memory drive. File Size Brightness Contrast ADF Auto Deskew Skip Blank Page Remove Background Colour Set New Default Factory Reset Save as Shortcut - to E-mail Start - Scan Actions - (Select USB or PC) Options Send a scanned document as an email attachment.
Level 1 Level 2 Level 3 to SharePoint (Select Profile name) Save as Shortcut Descriptions Send scanned data via a SharePoint server. Start WS Scan Scan (Appears when you install a Scan for E-mail Web Services Scanner, Scan for Fax which is displayed in your computer's Network Scan for Print explorer.) - Scan data using the Web Service protocol. - [Shortcuts] Level 1 Level 2 Level 3 Level 4 Descriptions Add Shortcut Copy Receipt - Select the settings you want.
[Secure Print] Level 1 Level 2 Level 3 Secure Print (Select User) (Select Secure Print Job) Descriptions You can print data saved in the machine's memory when you enter your four-digit password. Active only when the machine has secure print data. [USB] Level 1 Level 2 Descriptions USB Scan documents to a USB Flash memory drive. Scan to USB Direct Print Print the data directly from the USB flash drive.
Home > Machine Settings > Change Machine Settings from Your Computer Change Machine Settings from Your Computer • Change Machine Settings Using Web Based Management • Change the Machine Settings Using Remote Setup • Where Can I Find My Brother Machine's Network Settings? • Network Management Software and Utilities 561
Home > Machine Settings > Change Machine Settings from Your Computer > Change Machine Settings Using Web Based Management Change Machine Settings Using Web Based Management Web Based Management is a utility that uses a standard web browser to manage your machine using the Hyper Text Transfer Protocol (HTTP) or Hyper Text Transfer Protocol over Secure Socket Layer (HTTPS).
Home > Machine Settings > Change Machine Settings from Your Computer > Change Machine Settings Using Web Based Management > What is Web Based Management? What is Web Based Management? Web Based Management is a utility that uses a standard web browser to manage your machine using the Hyper Text Transfer Protocol (HTTP) or Hyper Text Transfer Protocol over Secure Socket Layer (HTTPS). Type your machine's IP address into your web browser to access and change your print server settings.
Administrator Use this tab to set the Web Based Management password, reset various settings, and configure the function settings that are mainly used by administrators. You can also use Secure Function Lock to restrict functions according to the user. Network Use this tab to change the network settings, enable or disable the network protocols, and configure the security and certificate settings.
Home > Machine Settings > Change Machine Settings from Your Computer > Change Machine Settings Using Web Based Management > Access Web Based Management Access Web Based Management • We recommend using the HTTPS security protocol when configuring settings using Web Based Management. • When you use HTTPS for Web Based Management configuration, your browser will display a warning dialog box. 1. Start your web browser. 2.
Home > Machine Settings > Change Machine Settings from Your Computer > Change Machine Settings Using Web Based Management > Set a Login Password for Web Based Management Set a Login Password for Web Based Management We recommend setting a login password to prevent unauthorised access to Web Based Management. 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: http://192.168.1.
Home > Machine Settings > Change Machine Settings from Your Computer > Change the Machine Settings Using Remote Setup Change the Machine Settings Using Remote Setup The Remote Setup program lets you configure many of your Brother machine's settings from your computer. When you start Remote Setup, the settings on your Brother machine will be downloaded to your computer and displayed on your screen. If you change the settings on your computer, you can upload them directly to the machine.
Home > Machine Settings > Change Machine Settings from Your Computer > Change the Machine Settings Using Remote Setup > Remote Setup (Windows) Remote Setup (Windows) • Set Up the Brother Machine from Your Computer (Windows) • Set Up the Brother Machine Using ControlCenter4 (Windows) • Set Up Your Machine's Address Book Using ControlCenter4 (Windows) 568
Home > Machine Settings > Change Machine Settings from Your Computer > Change the Machine Settings Using Remote Setup > Remote Setup (Windows) > Set Up the Brother Machine from Your Computer (Windows) Set Up the Brother Machine from Your Computer (Windows) If Secure Function Lock is set to On, you cannot use Remote Setup. 1. Do one of the following: • (Windows XP, Windows Vista and Windows 7) Click (Start) > All Programs > Brother > Brother Utilities.
Import Click to import a file and read its settings. Print Click to print the selected items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine, and then click Print. OK Click to start uploading data to the machine, and then exit the Remote Setup Program. If an error message appears, confirm that your data is correct, and then click OK. Cancel Click to exit the Remote Setup Program without uploading data to the machine.
Home > Machine Settings > Change Machine Settings from Your Computer > Change the Machine Settings Using Remote Setup > Remote Setup (Windows) > Set Up the Brother Machine Using ControlCenter4 (Windows) Set Up the Brother Machine Using ControlCenter4 (Windows) If Secure Function Lock is set to On, you cannot use Remote Setup. 1. Click the (ControlCenter4) icon in the task tray, and then click Open. 2. Click the Device Settings tab. 3. Click the Remote Setup button. 4. Configure the settings as needed.
Cancel Click to exit the Remote Setup Program without uploading data to the machine. Apply Click to upload data to the machine without exiting the Remote Setup Program. 5. Click OK. • If your computer is protected by a firewall and is unable to use Remote Setup, you may need to configure the firewall settings to allow communication through port numbers 137 and 161.
Home > Machine Settings > Change Machine Settings from Your Computer > Change the Machine Settings Using Remote Setup > Remote Setup (Windows) > Set Up Your Machine's Address Book Using ControlCenter4 (Windows) Set Up Your Machine's Address Book Using ControlCenter4 (Windows) Use Remote Setup through CC4 to add or change Address Book numbers on your computer. If Secure Function Lock is set to On, you cannot use Remote Setup. 1. Click the (ControlCenter4) icon in the task tray, and then click Open. 2.
Home > Machine Settings > Change Machine Settings from Your Computer > Change the Machine Settings Using Remote Setup > Remote Setup (Mac) Remote Setup (Mac) • Set Up the Brother Machine Using ControlCenter2 (Mac) • Set Up Your Machine's Address Book Using ControlCenter2 (Mac) 574
Home > Machine Settings > Change Machine Settings from Your Computer > Change the Machine Settings Using Remote Setup > Remote Setup (Mac) > Set Up the Brother Machine Using ControlCenter2 (Mac) Set Up the Brother Machine Using ControlCenter2 (Mac) If Secure Function Lock is set to On, you cannot use Remote Setup. 1. In the Finder menu bar, click Go > Applications > Brother, and then double-click the (ControlCenter) icon. The ControlCenter2 screen appears. 2. Click the DEVICE SETTINGS tab. 3.
OK Click to start uploading data to the machine, and then exit the Remote Setup Program. If an error message appears, enter the correct data again, and then click OK. Cancel Click to exit the Remote Setup Program without uploading data to the machine. Apply Click to upload data to the machine without exiting the Remote Setup Program. 5. When finished, click OK.
Home > Machine Settings > Change Machine Settings from Your Computer > Change the Machine Settings Using Remote Setup > Remote Setup (Mac) > Set Up Your Machine's Address Book Using ControlCenter2 (Mac) Set Up Your Machine's Address Book Using ControlCenter2 (Mac) Use Remote Setup through ControlCenter2 to add or change Address Book numbers on your computer. If Secure Function Lock is set to On, you cannot use Remote Setup. 1.
Home > Appendix Appendix • Specifications • How to Enter Text on Your Brother Machine • Supplies • Accessories • Brother Numbers 578
Home > Appendix > Specifications Specifications General Specifications Printer Type • Laser Print Method • Electrophotographic Laser Printer Memory Capacity • (MFC-8535DN) 256 MB • (MFC-8530DN/MFC-8540DN) 512 MB LCD (liquid crystal display) • 3.7 in. (93.
Temperature Storage • 0 to 40 °C Humidity Operating • 20 to 80% (without condensation) Storage • 35 to 85% (without condensation) • Up to 50 sheets ADF (automatic document feeder) For best results we recommend: 1 Measured diagonally 2 USB connections to computer 3 Measured according to IEC 62301 Edition 2.0. • Temperature: 20 to 30 °C • Humidity: 50 to 70% • Paper: 80 g/m2 4 Power consumption varies slightly depending on the usage environment.
Paper Input Paper Tray 2, 3 (Optional) Maximum Paper Capacity 2 • (LT-5500) Up to 250 sheets of 80 g/m2 Plain Paper • (LT-6500) Up to 520 sheets of 80 g/m2 Plain Paper Paper Output 3 2-sided Face Down Output Tray • Up to 150 Sheets of 80 g/m2 Plain Paper (face down delivery to the face down output paper tray) Face Up Output Tray • One sheet (face up delivery to the face up output tray) Paper Type • Plain Paper, Letterhead, Coloured Paper, Thin Paper, Recycled Paper Paper Size • A4 Pape
Multiple Copies • Sorts/Stacks up to 99 pages Enlarge/Reduce • 25 to 400% (in increments of 1%) Resolution • Maximum 1200 x 600 dpi First Copy Out Time 1 • Less than 9.2 seconds at 23 °C / 230 V 1 From Ready Mode and standard tray Scanner Specifications Colour / Black • Yes / Yes TWAIN Compliant • Yes (Windows XP 32 bit SP3 / Windows XP 64 bit SP2 / Windows Vista / Windows 7 / Windows 8 / Windows 8.1) (OS X v10.8.5 / 10.9.x / 10.10.
Interfaces Specifications USB 1 2 • Hi-Speed USB 2.0 Use a USB 2.0 interface cable that is no more than 2.0 metres long. LAN • 10Base-T / 100Base-TX 3 NFC • (MFC-8540DN) Yes 1 Your machine has a USB 2.0 Hi-Speed interface. The machine can also be connected to a computer that has a USB 1.1 interface. 2 Third party USB ports are not supported. 3 Use a straight-through Category 5 (or greater) twisted-pair cable.
Computer Requirements Specifications Supported Operating Systems And Software Functions Computer Platform & Operating System Version PC Interface USB 10Base-T / 100Base-TX 2 1 (Ethernet) Processor Hard Disk Space to Install For Drivers Wireless 3 802.11b/g/ n Wind Windows XP Home Printing 45 ows PC Fax 6 Oper Scanning ating Windows XP 4 5 Syste Professional m Windows Vista 4 5 For Applications (including Drivers) 32 bit (x86) 150 MB (SP3) or 64 bit (x64)(SP2) processor 500 MB 500 MB 1.
Home > Appendix > How to Enter Text on Your Brother Machine How to Enter Text on Your Brother Machine • When you must enter text on your Brother machine, a keyboard appears on the LCD. • The characters that are available may differ depending on your country. • The keyboard layout may differ depending on the operation you perform. • Press to cycle between letters, numbers and special characters. • Press • To move the cursor to the left or right, press d or c.
• Upload Scanned Data to an FTP Server • Set Your Station ID • Store Fax Numbers • Send an Internet Fax (I-Fax) • Relay Broadcast from Your Brother Machine 586
Home > Appendix > Supplies Supplies When the time comes to replace supplies, such as the toner or drum, an error message will appear on your machine's control panel or in the Status Monitor. For more information about the supplies for your machine, visit http://www.brother.com/original/index.html or contact your local Brother dealer. • The toner cartridge and drum unit are two separate parts. • The toner cartridge number will vary depending on your country and region.
Home > Appendix > Accessories Accessories Availability of accessories may vary depending on your country or region. For more information about the accessories for your machine, visit http://www.brother.com/original/index.html or contact your Brother dealer or Brother customer service.
Home > Appendix > Brother Numbers Brother Numbers IMPORTANT For technical and operational assistance, call the call center in mainland China. To seach Frequently asked questions (FAQs)/ASCs/Driver/Manuals, etc, please visit our service website: http://www.95105369.com To search where to purchase consumables, please visit the official website of BROTHER (CHINA) LTD.: http://www.brother.
Home > Glossary Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased.
Home > Glossary • CA Certificate • Caller ID • Cancel Job • Certificate • CIFS • CNG Tones • Coding Method • Communication Error (or Comm.
Home > Glossary • External Phone F • F/T Ring Time • Fax Detect • Fax Forwarding • Fax Journal • Fax Storage • Fax Tones • Fine Resolution • FTP G • Gateway • Grey Scale • Group Number H • HTTP (Web Server) • HTTPS I • IEEE 802.
Home > Glossary J • Journal Period L • LEAP • LLMNR • LPD • LPR M • MAC Address • Manual Fax • MDN • mDNS • Memory Receive N • NetBIOS Name Resolution • Network Configuration Report • Network Connection Repair Tool • Network PC-FAX • Network Remote Setup • Network Shared Printing • Node Name O • Out of Paper Reception • Overseas Mode 593
Home > Glossary P • Paging • Pause • PEAP • Peer-to-Peer • Photo resolution (Mono only) • Protocols • Public Key Cryptosystem • Pulse R • RARP • Real Time Transmission • Remaining Jobs • Remote Activation Code (Fax Auto Mode only) • Remote Deactivation Code (Fax Auto Mode only) • Remote Retrieval Access • Remote Setup • Resolution • Ring Delay • Ring Volume S • Scan to Email Server • Scanning • Search • Secure Function Lock 3.
Home > Glossary • Settings Tables • Shared Key Cryptosystem • SMTP Client • SMTP over SSL • SMTP-AUTH • SNMP • SNMPv3 • SNTP • SSL/TLS • Standard resolution • Station ID • Status Monitor • Store Print Log to Network • Subnet Mask • Super Fine resolution (Mono only) T • TAD (Telephone Answering Device) • TCP/IP • TELNET • Temporary Settings • Tone • Transmission • Transmission Verification Report U • User Settings List 595
Home > Glossary W • Web Based Management • Web Services • WINS • WINS Server 596
Home > Glossary Active Directory Authentication Active Directory Authentication restricts the use of the Brother machine. You cannot use your machine until you log on to the machine using a user ID and password. Address Book Names and numbers you have stored for easy dialling. Address Book List A listing of names and numbers stored in the Address Book memory, in alphabetical order. ADF (Automatic Document Feeder) The document can be placed in the ADF and scanned one page at a time automatically.
Home > Glossary Backup Print Your machine prints a copy of every fax that is received and stored in memory. This is a safety feature so you will not lose messages during a power failure. Beeper Volume Volume setting for the sound when you press a button or make an error. BOOTP The Bootstrap Protocol (BOOTP) is a network protocol used by a network client to obtain an IP Address from a configuration server. To use BOOTP, contact your network administrator.
Home > Glossary BRPrint Auditor (Windows) Brother's BRPrint Auditor software brings the monitoring power of Brother network management tools to locallyconnected machines. This utility allows a client computer to collect usage and status information from your Brother machine connected via the parallel or USB interface. The BRPrint Auditor can then pass this information to another computer running BRAdmin Professional on the network.
Home > Glossary Communication Error (or Comm. Error) An error during fax sending or receiving, usually caused by line noise or static. Compatibility Group The ability of one fax unit to communicate with another. Compatibility is assured between ITU-T Groups. Contrast Setting to compensate for dark or light documents, by making faxes or copies of dark documents lighter and light documents darker.
Home > Glossary A subscriber service purchased from the telephone company that gives you another telephone number on an existing telephone line. The Brother machine uses the new number to simulate a dedicated fax line. DNS Client The Brother print server supports the Domain Name System (DNS) client feature. This feature allows the print server to communicate with other devices using its DNS name. DNS Server The Domain Name System (DNS) is a technology to manage the names of web sites and internet domains.
Home > Glossary Fax Forwarding Sends a fax received into the memory to another pre-programmed fax number. Fax Journal Lists information about the last 200 incoming and outgoing faxes. TX means Transmit. RX means Receive. Fax Storage You can store faxes in the memory. Fax Tones The signals sent by sending and receiving fax machines while communicating information. Fine Resolution Resolution is 203 × 196 dpi. It is used for small print and graphs.
Home > Glossary HTTPS HTTPS (HTTP over SSL/TLS) is the version of the Hypertext Transfer Protocol (HTTP) that uses SSL/TLS so that web content is transferred and displayed securely. IEEE 802.1x IEEE 802.1x is a networking authentication standard used to connect to a wired or wireless LAN. It restricts connections which are not authentic and only users authenticated by a central authority are allowed to be connected.
Home > Glossary IPv6 IPv6 is the next generation Internet protocol. For more information on the IPv6 protocol, go to your model's page on the Brother Solutions Center at support.brother.com. Journal Period The pre-programmed time period between automatically printed Fax Journal Reports. You can print the Fax Journal on demand without interrupting the cycle. LEAP Lightweight Extensible Authentication Protocol (LEAP) is a proprietary EAP method developed by Cisco Systems, Inc.
Home > Glossary The receiver must support the MDN field to be able to send a notification report, otherwise the request will be ignored. mDNS Multicase DNS (mDNS) allows the Brother print server to configure itself to work in an OS X Simple Network Configuration system automatically. Memory Receive Receives faxes into the machine's memory when the machine is out of paper.
Home > Glossary Out of Paper Reception Receives faxes into the machine's memory when the machine is out of paper. Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines. Paging This feature enables your machine to call your cell phone or pager when a fax is received into its memory. Pause Allows you to place a delay in the dialling sequence while you are dialling or while you are storing Address Book numbers.
Home > Glossary Pulse This feature is not available in some countries. A form of rotary dialling on a telephone line. RARP Reverse Address Resolution Protocol (RARP) finds the logical address for a machine that knows only its physical address. To use RARP, contact your network administrator. Real Time Transmission When memory is full, you can send faxes in real time. Remaining Jobs You can check which programmed fax jobs are waiting in the memory and cancel the jobs individually.
Home > Glossary Ring Volume Volume setting for the machine’s ring. Scan to Email Server The Scan to Email Server feature lets you scan a monochrome or colour document and send it directly to an email address from the machine. Scanning The process of sending an electronic image of a paper document into your computer. Search An alphabetical electronic listing of stored Address Book and Group numbers. Secure Function Lock 3.0 Secure Function Lock 3.0 increases security by restricting the use of functions.
Home > Glossary SNMPv3 Simple Network Management Protocol version 3 (SNMPv3) provides user authentication and data encryption to manage network devices securely. SNTP The Simple Network Time Protocol (SNTP) is used to synchronize computer clocks on a TCP/IP network. You can configure the SNTP settings using Web Based Management. SSL/TLS Secure Socket Layer (SSL) or Transport Layer Security (TLS) is an effective method of protecting data that is sent over a local or wide area network.
Home > Glossary IP Address: 192.168.1.3 Subnet Mask: 255.255.255.0 0 denotes that there is no limit to communication at this part of the address. Super Fine resolution (Mono only) 203 × 392 dpi. Best for very small print and line art. TAD (Telephone Answering Device) You can connect an external TAD to your machine. TCP/IP Transmission Control Protocol/Internet Protocol (TCP/IP) is the most popular set of protocols used for communication, such as Internet and email.
Home > Glossary Web Based Management A standard Web Browser can be used to manage your machine using the Hyper Text Transfer Protocol (HTTP) or Hyper Text Transfer Protocol over Secure Socket Layer (HTTPS).
Visit us on the World Wide Web www.brother.com These machines are approved for use in the country of purchase only. Local Brother companies or their dealers will support only machines purchased in their own countries.
