USER’S GUIDE MFC-5200C ®
If you need to call customer service Please complete the following information for future reference: Model Number: MFC-5200C Serial Number:* Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your warranty on-line at www.registermybrother.
Brother numbers IMPORTANT For technical help, you must call the country where you bought the MFC. Calls must be made from within that country. Register Your Product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product.
Brother fax back system (USA only) Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use and an Index of fax back subjects. In USA only: 1-800-521-2846 The Brother fax back system number has been preprogrammed on Speed Dial # 01.
Notice - Disclaimer of Warranties (USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE.
Brother® One Year Limited Warranty and Replacement Service (USA only) Who is covered: •This limited warranty ("warranty") is given only to the original end-use/retail purchaser (referred to in this warranty as "Original Purchaser") of the accompanying product, consumables and accessories (collectively referred to in this warranty as "this Product").
Brother® One Year Limited Warranty and Replacement Service (USA only) conform to the manufacturer's specifications for new product/parts. The repaired or replacement Machine and/or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center.
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship.
Safety Precautions To Use the MFC Safely WARNING There are high voltage electrodes inside the MFC. Before you replace internal parts, clean the MFC or clear a paper jam, make sure you have unplugged the power cord from the power outlet. Do not handle the plug with wet hands. Doing this might cause an electrical shock. To prevent injuries, be careful not to put your hands on the edge of the MFC under the scanner cover.
WARNING ■ ■ ■ Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall jack. Never install telephone wiring during a lightning storm. Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location. For PLUG CABLE EQUIPMENT, the socket-outlet should be installed near the equipment and should be easily accessible.
Quick Reference Guide 1 2 3 Real Time Transmission Sending Black & White Faxes 1 Automatic Transmission 2 3 Place the original face up in the ADF (Automatic Document Feeder), or face down on the scanner glass. Enter the fax number using the dial pad, Speed Dial or Search. Press Fax Start. 4 Sending a Cover Page*1 1 2 3 4 5 6 7 8 9 Place the original face up in the ADF, or face down on the scanner glass. Press Menu/Set, 2, 2, 7. When NEXT FAX ONLY appears, press Menu/Set.
1 2 3 4 5 Storing Numbers Making Copies Storing Speed Dial Numbers Making a Single Copy Press Menu/Set, 2, 3, 1. Enter a two-digit Speed Dial number, and then press Menu/Set. Enter a number (up to 20 digits), and then press Menu/Set. Enter a name (or leave it blank), and then press Menu/Set. Press Stop/Exit. 1 Dialing Operations 3 4 Speed Dialing 1 2 3 Place the original face up in the ADF, or face down on the scanner glass.
Table of Contents 1 2 Introduction .......................................................................... 1-1 Using this Guide ............................................................... 1-1 Finding information ..................................................... 1-1 Symbols used in this Guide ........................................ 1-1 Fax Test Sheet procedure and registering your product (USA only) ..............................................................
Paper specifications for the manual feed slot......... 2-3 Printable area ............................................................. 2-5 3 4 5 xii On-Screen Programming .................................................... 3-1 User-friendly programming ............................................... 3-1 Menu table .................................................................. 3-1 Navigation keys ................................................................ 3-2 Initial setup ....................
Canceling a scheduled job ......................................... 5-8 Telephone services .......................................................... 5-9 Distinctive Ring........................................................... 5-9 What does your telephone company’s ’Distinctive Ring’ do? ............................................................ 5-9 What does Brother’s ’Distinctive Ring’ do? ............ 5-9 Do you have Voice Mail?......................................
7 8 9 10 xiv Auto Dial numbers and Dialing options ............................. 7-1 Storing numbers for easy dialing ...................................... 7-1 Storing Speed Dial numbers....................................... 7-1 Changing Speed Dial numbers................................... 7-2 Setting up Groups for Broadcasting............................ 7-3 Dialing options .................................................................. 7-4 Manual dialing with an external telephone..............
Selecting the fixed reduction ratio ........................ 10-8 Using the Options key .............................................. 10-8 Paper Type ........................................................... 10-9 Paper Size .......................................................... 10-10 Near Edge ......................................................... 10-10 Brightness .......................................................... 10-11 Contrast..............................................................
Using PhotoCapture Center™ for scanning originals..... 11-18 12 13 xvi Using the MFC as a printer ............................................... 12-1 Using the Brother MFC-5200C printer driver .................. 12-1 Features.......................................................................... 12-1 Choosing the right type of paper..................................... 12-2 How to print your document............................................ 12-2 Using the manual feed slot ........................
Quick Print Setup ............................................... 13-17 Support tab ............................................................. 13-18 Brother Solutions Center .................................... 13-18 Web Update ....................................................... 13-18 Check Setting ..................................................... 13-18 14 Using the Brother Control Center for Windows® 95/98/ 98SE/Me/2000 Professional and Windows NT® WS 4.0........
15 16 xviii How to scan using Windows® ........................................... 15-1 Scanning a document .................................................... 15-1 TWAIN compliant......................................................15-1 How to Access the Scanner...................................... 15-2 Scanning a document into the PC ............................15-3 Scanning a whole page ........................................ 15-3 PreScanning to crop a portion you want to scan ..
17 18 19 Using PC-FAX (For Windows®) ......................................... 17-1 PC-FAX sending ............................................................. 17-1 Setting up user information....................................... 17-1 Sending setup........................................................... 17-2 Outside line access .................................................. 17-2 Include header.......................................................... 17-2 Address Book file.......................
Using the Brother Printer Driver with Your Apple® Macintosh® (OS X v.10.1) ............................................................... 19-4 Choosing page setup options ...................................19-4 Printing a document.................................................. 19-4 Choosing printing options .........................................19-5 Sending a fax from your Macintosh® application (OS 8.5 - 9.2) ...............................................................
If you are having difficulty with your MFC................. 21-7 How to improve print quality ......................................... 21-10 Cleaning the print head .......................................... 21-10 Print Quality Check................................................. 21-10 Checking the ink volume .............................................. 21-13 Packing and shipping the MFC..................................... 21-13 Routine maintenance....................................................
1 Introduction 1 Using this Guide Thank you for buying a Brother multi-function center (MFC). This MFC is simple to use, with LCD screen instructions to guide you through programming your MFC. You can make the most of your MFC by taking a few minutes to read this Guide. Finding information All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.
Fax Test Sheet procedure and registering your product (USA only) After setting your Station ID, please fill in the Test Sheet included with your MFC and fax it to Brother’s Automated Fax Response System as your first transmission. This will check that your MFC is working properly. To get a response, you must have set your Station ID. (See Setting the Station ID on page 4-3.
MFC-5200C control panel overview 9 1 2 3 1 ON/OFF You can turn the MFC on or off. 2 Fax and telephone keys: Redial/Pause Redials the last number you called. It also inserts a pause in auto dial numbers. Receive Mode Use to select how the MFC will handle incoming calls. Dial Pad Use this to dial telephone and fax numbers and as a keyboard for entering information into the MFC.
4 Navigation keys: Menu/Set Lets you access the Menu to program and store your settings in the MFC. or Press to scroll forward or backward to a menu selection. Also, you can use these keys to do an alphabetical search for the names of stored numbers. or Volume Press to scroll through the menus and options. When using the speaker or ring, you can press these keys to adjust the volume. 5 Copy keys (Temporary settings): Quality Use this key to temporarily change the quality for Copying.
Turning the MFC on and off When the MFC is idle, you can turn it on and off by pressing the ON/OFF key. In OFF mode, the MFC will send delayed faxes that have been set up and can still receive faxes in FAX ONLY mode. You can even retrieve faxes using remote retrieval if you are away from your MFC. If you want to do other operations, you must turn the machine back on. Turning the MFC off Press and hold down the ON/OFF key until the LCD shows: The LCD and scanner light will go off.
About fax machines If you’ve never used an MFC before, it might seem a little mysterious. But you’ll soon recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily. Custom features Do you have Voice Mail on the phone line? If you have Voice Mail on the phone line where you will install your new MFC, there is a strong possibility that Voice Mail and the MFC may conflict with each other while receiving incoming calls.
Fax tones and handshake When someone is sending a fax, the MFC sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Fax Start, and they will continue for about 60 seconds after dialing. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line.
ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the MFC to check a fax transmission while it is in progress. ECM transmissions are only possible between machines that both have this feature. If they do, you may send and receive fax messages that are continuously being checked by the machine. Your MFC must have enough memory for this feature to work.
If you do not receive all your faxes, you must reset the setting on your external TAD to four rings. If You Subscribe to your Telephone Company’s Distinctive Ring Service: You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company’s Distinctive Ring service, have registered the distinctive ring pattern on your MFC, use that number as a fax number and set your machine’s Receive mode to MANUAL.
Connections The external TAD must be plugged into the back side of the MFC, into the jack labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring). 1 Plug the telephone line cord from the wall jack into the back side of the MFC, in the jack labeled LINE. 2 Plug the telephone line cord from your external TAD into the back side of the MFC, in the jack labeled EXT.
Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order. Your MFC can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away.
Installing MFC, External Two-Line TAD and Two-Line Telephone When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the MFC on Line 2, which is explained in the following steps. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2.
Multi-Line Connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you. It is advisable to have a separate line for the MFC. You can then leave the MFC in FAX mode to receive faxes any time of day or night.
2 Paper 2 About paper The print quality of your document can be affected by the kind of paper you use in the machine. To ensure the best print quality for the settings you’ve chosen, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various paper types before purchasing large quantities. For best results, use the recommended paper.
Recommended paper Plain Paper: Inkjet Paper: Glossy Paper: Transparencies: Xerox 4200 KODAK® Premium Inkjet Paper (Matte) JETPRINT PHOTO® Graphic image paper - Gloss Finish 3M Transparency Film (CG3410) The output quality depends on the paper type and paper brand. Visit us at http://solutions.brother.com and check the latest recommendations for paper that can be used with the MFC-5200C.
Paper specifications for the Paper Tray Cut Sheet Paper Plain Paper / Inkjet Paper: Weight 17 to 32 lb (64 to 120 g/m2) Glossy Paper: Up to 40 lb (150 g/m2) Post card: Up to 45 lb (170 g/m2) Index card: Up to 32 lb (120 g/m2) Thickness Plain Paper / Inkjet Paper: 0.003 to 0.006 in. (0.08 to 0.15 mm) Glossy Paper: Up to 0.007 in. (0.18 mm) Envelopes: Up to 0.02 in. (0.52mm) Post card: Up to 0.009 in. (0.23 mm) Index card: Up to 0.006 in. (0.15 mm) Paper Tray Up to 0.39 in.
Do not use paper or envelopes: ■ ■ ■ ■ ■ that are damaged, curled, wrinkled, or irregularly shaped that are extremely shiny or highly textured that were previously printed by a laser printer that cannot be arranged uniformly when stacked that are made with a short grain Do not use envelopes: ■ ■ ■ ■ ■ that are of a baggy construction that are embossed (have raised writing on them) that have clasps on them that are not sharply creased that are preprinted on the inside PAPER 2 - 4
Printable area The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. Cut Sheet Paper Envelopes 3 3 4 1 4 1 2 ■ 2 unprintable 1Top 2Bottom Fax 0.12 0.47 0.25 0.25 Printer 0.12 0.47 (0.12)*1 0.23 0.23 Copy 0.12 0.47 (0.12)*1 0.23 (0.12)*1 0.23 (0.12)*1 Executive Printer 0.12 0.47 (0.12)*1 0.12 0.12 Post Card 4" × 6" Printer 0.12 0.47 (0.12)*1 0.12 0.
3 On-Screen Programming 3 User-friendly programming Your MFC is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections your MFC has to offer. Since your programming is done on the LCD, we have created stepby-step on-screen instructions to help you program your MFC. All you need to do is follow the instructions as they guide you through the menu selections and programming options.
Navigation keys * Access the menu * Go to the next menu level * Accept an option * Scroll through the current menu level * Go back to the previous menu level * Go forward to the next menu level * Exit the menu You can access the menu mode by pressing Menu/Set. When you enter the menu, the LCD scrolls. Press 1 for General Setup menu SELECT ↑ ↓ & SET 1.GENERAL SETUP —OR— Press 2 for Fax menu SELECT ↑ ↓ & SET 2.FAX —OR— Press 3 for Copy menu SELECT ↑ ↓ & SET 3.
To access the menu, press Menu/Set. to accept Stop to Exit Main Menu 1.GENERAL SETUP Submenu Menu Selections Options Descriptions Page 1.PAPER TYPE — PLAIN INKJET GLOSSY (4-COLOR or 3-COLOR) TRANSPARENCY Sets the type of paper in the paper tray. 4-1 2.PAPER SIZE — LETTER LEGAL Sets the size of paper in the paper. 4-2 3.DATE/TIME — — Puts the date and time on the LCD and in headings of faxes you send. 4-2 4.
To access the menu, press Menu/Set. to accept Stop to Exit Main Menu Submenu 1.GENERAL SETUP (Continued) 8.LOCAL LANGUAGE (Canada Only) 2.FAX 1.SETUP RECEIVE Menu Selections — Options ENGLISH FRENCH Descriptions Page Allows you to change the LCD Language for your country. See French User’s Guide 1.RING DELAY 04 03 02 01 00 Sets the number of rings before the MFC answers in FAX or FAX/TEL mode. 5-2 2.F/T RING TIME 70 40 30 20 Sets the pseudo/doublering time in FAX/TEL mode. 5-3 3.
To access the menu, press Menu/Set. to accept Stop to Exit Main Menu 2.FAX (Continued) Submenu 2.SETUP SEND (Continued) Menu Selections 2.FAX RESOLUTION Options STANDARD FINE S. FINE PHOTO COLOR STD COLOR FINE — 3.DELAYED FAX 4.BATCH TX ON OFF Descriptions Page Sets the default resolution for outgoing faxes. 6-6 Sets the time of day that the delayed faxes will be sent. 6-15 Sends all delayed faxes that are to the same fax number at the same time of day as one transmission. 6-16 5.
To access the menu, press Menu/Set. to accept Stop to Exit Main Menu 2.FAX (Continued) Submenu 3.SET AUTO DIAL 4.SETUP REPORTS 5.REMOTE FAX OPT Menu Selections Options Descriptions Page 1.SPEED-DIAL — Stores Speed Dial numbers, so you can dial by pressing only a few keys. 7-1 2.SETUP GROUPS — Sets up a Group number for Broadcasting. 7-3 Initial setup for Transmission Verification Report and Activity Report. 9-1 1.TRANSMIS SION ON ON+IMAGE OFF OFF+IMAGE 2.ACT.
To access the menu, press Menu/Set. to accept Stop to Exit Main Menu 2.FAX (Continued) Submenu Menu Selections 0.TEL SERVICE (DISTINCTIVE) Options OFF SET (ON) 3.COPY — 1.QUALITY NORMAL Descriptions Page Uses the Telephone Company’s Distinctive Ring subscriber service to register the ring pattern with the MFC. 5-11 Selects the copy quality. 10-16 Expands the printable area on the left, right and bottom edges of the paper up to 0.12 in. (3 mm). 10-16 BEST FAST — 2.NEAR EDGE ON OFF 3.
To access the menu, press Menu/Set. to accept Stop to Exit Main Menu Submenu 4. PHOTOCAPTURE 1.PRINT QUALITY Menu Selections — Options NORMAL Descriptions Page Selects the print quality. 11-15 Selects the print size 11-15 FINE PHOTO 5" × 3.5" 6" × 4" 7" × 5" 8" × 10" 2.PRINT SIZE — 3.BRIGHTNESS — - + + + + + Adjusts the brightness. 11-15 4.CONTRAST — - + + + + + Adjusts the contrast. 11-15 Adjusts the hue of the white areas. 11-16 5.TRUE2LIFE ON 1.
To access the menu, press Menu/Set. to accept Stop to Exit Main Menu 5.TEST PRINT 6.PRINT REPORTS Submenu — Menu Selections Options Descriptions Page — — You can print a test sample page to check the print quality and adjust the Vertical Alignment. 21-10 1.HELP LIST — — — — You can print lists & reports. 9-3 2.AUTO DIAL 3.FAX ACTIVITY — — 4.TRANSMISSION — — 5.USER SETTINGS — — The factory settings are shown in Bold.
4 Initial setup 4 Getting started Setting the Paper Type Set the MFC for the type of paper you are using. 1 Press Menu/Set, 1, 1. GENERAL SETUP 1.PAPER TYPE or to select PLAIN, 2 Press INK JET, GLOSSY or TRNSPARENCY. Press Menu/Set. or press to select 3 If you selected GLOSSY, GLOSSY:4-COLOR or GLOSSY:3-COLOR. Press Menu/Set. The print quality of black ink varies depending on the kind of glossy paper you are using. Black ink is used when you select GLOSSY:4-COLOR.
Setting the Paper Size You can use two sizes of paper for printing your faxes and copiesletter and legal. When you change the type of paper you load in the MFC, you will need to change the setting for Paper Size at the same time so your MFC can fit an incoming fax on the page. 1 Press Menu/Set, 1, 2. GENERAL SETUP 2.PAPER SIZE or to select LETTER 2 Press or LEGAL. Press Menu/Set. 3 Press Stop/Exit. For the next copy and PhotoCapture Center™ only, you can change the paper size to post card size (4" × 6").
Setting the Station ID You should store your name or company name and fax and telephone number to be printed on all fax pages that you send. 1 Press Menu/Set, 1, 4. GENERAL SETUP 4.STATION ID 2 Enter your fax number (up to 20 digits). STATION ID FAX: Press Menu/Set. You must enter a fax number to continue (up to 20 digits). 3 Enter your telephone number STATION ID TEL: (up to 20 digits). Press Menu/Set. (If your telephone number and fax number are the same, enter the same number again.
Entering text When you are setting certain functions, such as the Station ID, you may need to type text into the MFC. Most number keys have three or four letters printed above them. The keys for 0, # and do not have printed letters because they are used for special characters. By pressing the appropriate number key repeatedly, you can access the character you want.
NOTICE The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other enti
Setting the Beeper Volume You can set the beeper volume to LOW, MED, HIGH or OFF. The default (original) setting is LOW. When the beeper is on, the MFC beeps every time you press a key or make a mistake and when a fax is being sent or received. 1 Press Menu/Set, 1, 5, 2. VOLUME 2.BEEPER to select your option. 2 Press or 3 When the LCD shows the option you want. Press Menu/Set. 4 Press Stop/Exit. Setting the Speaker Volume You can set the volume of the MFC’s one-way speaker. 1 Press Menu/Set, 1, 5, 3.
Turning on Automatic Daylight Savings Time You can set the MFC to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. 1 Press Menu/Set, 1, 6. GENERAL SETUP 6.AUTO DAYLIGHT 2 Press or to select ON (or OFF). Press Menu/Set. 3 Press Stop/Exit. Setting Tone or Pulse dialing mode Your MFC comes set for Tone dialing service (multi-frequency). If you have Pulse dialing service (rotary), you need to change the dialing mode.
5 Setup Receive 5 Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for your MFC. You can choose the mode that best suits your needs by pressing Receive Mode repeatedly.
To select or change your Receive Mode Press Receive Mode repeatedly until your new selection appears. After three seconds the LCD shows the date and time, along with your new Receive Mode. RECEIVE MODE FAX/TEL? If you are changing the Receive Mode while in another operation, the LCD will return to that operation. Current Receive Mode FAX : FAX ONLY F/T : FAX/TEL TAD : EXTERNAL TAD MNL : MANUAL Setting the Ring Delay The Ring Delay sets the number of times the MFC rings before it answers.
Setting the F/T Ring Time (FAX/TEL mode only) If you set the Receive Mode to FAX/TEL, you’ll need to decide how long the MFC will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the machine prints the fax.) This ringing happens after the initial ringing from the phone company. Only the fax machine rings (for 20, 30, 40 or 70 seconds) and no other phones on the same line will ring with the special pseudo/double-ring.
Easy Receive When you use this feature, you don’t have to press Fax Start when you answer a fax call. Selecting ON allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see RECEIVING on the LCD or when you hear “chirps” through the handset of an extension phone connected to another wall jack (phone socket), just replace the handset and your MFC will do the rest.
Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension or external telephone in the EXT. jack, you can make your MFC take the call by using the Fax Receive Code. When you press the Fax Receive Code 5 1, the MFC starts to receive a fax. (See Easy Receive on page 5-4.) If the MFC answers a voice call and pseudo/double-rings for you to take over, use the Telephone Answer Code # 5 1 to take the call at an extension phone.
Changing the remote codes Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 51. The preset Telephone Answer Code is # 51. If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code and Telephone Answer Code to another three-digit code (such as # # #). 1 2 3 4 5 Press Menu/Set, 2, 1, 4. SETUP RECEIVE 4.REMOTE CODE Press or to select ON (or OFF). Press Menu/Set. If you want to, enter a new Fax Receive Code.
Polling Polling is the process of retrieving faxes from another fax machine. You can use your MFC to ’poll’ other machines, or you can have someone poll your MFC. Everyone who is involved in Polling needs to set up their fax machines for Polling. When someone polls your MFC to receive a fax, they pay for the call. If you poll someone’s fax machine to receive a fax, you pay for the call. Some fax machines do not respond to the Polling feature.
Canceling a scheduled job You can cancel tasks you’ve scheduled, such as a Delayed Fax or Polling Transmit. (See Canceling a job in the memory on page 6-10.) 1 Press Menu/Set, 2, 6. Any jobs that are waiting will appear on the LCD. If no job is waiting, the LCD shows NO JOB WAITING. 2 If you have more than two jobs FAX 6.REMAINING JOBS waiting, press or to select the job you want to cancel. Press Menu/Set. —OR— If you have only one job waiting, go to Step 3. 3 Press 1 to cancel.
Telephone services Your MFC supports the Distinctive Ring telephone service that some telephone companies offer. If you have Voice Mail, Call Waiting, Caller ID, Call Waiting/Caller ID, RingMaster, an answering service, an alarm system or other custom features on your telephone line, it may affect the way your MFC works. (See Custom features on a single line on page 21-8.) If you have Voice Mail on your phone line, please read the following carefully.
Do you have Voice Mail? If you have Voice Mail on the phone line you will install your new MFC on, there is a strong possibility that Voice Mail and the MFC will conflict with each other while receiving incoming calls. However, this Distinctive Ring feature allows you to use more than one number on your line, so both Voice Mail and the MFC can work together without any problems. If each one has a separate phone number, neither will interfere with the other’s operations.
■ The MFC will only answer calls to its registered number. ■ The first two rings are silent on the fax machine. This is because the fax must «listen» to the ring pattern (to compare it to the pattern that was ’registered’). (Other telephones on the same line will ring.) ■ If you program the MFC properly, it will recognize the registered ring pattern of the ’fax number’ within 2 ring patterns and then answer with a fax tone. When the ’voice number’ is called, the MFC will not answer.
6 Setup Send 6 Before you begin Before you can begin sending faxes, make sure you read all the instructions and cautions listed for putting originals in the Automatic Document Feeder (ADF). Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission or real time transmission.
1 2 3 4 Unfold the ADF ADF Document Document Support Support. Unfold the ADF ADF Document Output Document Support Extension. Output Support Fan the pages well Extension and stagger them at an angle. Make sure you put the originals face up, top edge first in the ADF until you feel them touch the feed roller. Adjust the paper guides to fit the width of your originals. Originals are Face Up in the ADF ADF Document Output Support Extension 5 Dial the fax number. Press Fax Start.
Setting the special media lever This is to feed special types of originals (such as thin paper, thick paper, coated paper or glossy paper). It will allow the originals to feed through the ADF without slipping or jamming. Use the special media lever to select the Special position. ( ) Regular Position Special Position Special Media Lever If the originals ’double-feed,’ try again by inserting only one page at a time in the ADF or use the Scanner Glass.
Faxing from the scanner glass You can use the scanner glass to fax pages of a book or one page at a time. Originals can be letter or A4 size (8.5 inches to 11.7 inches). To use the scanner glass, the ADF must be empty. 1 2 3 4 5 6 7 Originals are Lift the document Face Down on the cover. Scanner Glass Using the document guidelines on the left, center the original face down on the scanner glass. Close the document cover. If the original is a book or is thick, do not slam the cover or press on it.
Basic sending operations Contrast If your original is very light or very dark, you may want to set the contrast. Use S.LIGHT to send a very light document. Use S.DARK to send a very dark document. 1 Place the original face up in the SETUP SEND 1.CONTRAST ADF, or face down on the scanner glass. Press Menu/Set, 2, 2, 1. or to select AUTO, S.LIGHT or S.DARK. 2 Press Press Menu/Set.
Fax resolution When you have an original in the ADF or on the scanner glass you can use the Fax Resolution key to change the setting temporarily (for this fax only). Press Fax Resolution repeatedly until the LCD shows the setting you want. —OR— You can change the default setting. 1 Press Menu/Set, 2, 2, 2. SETUP SEND 2.FAX RESOLUTION or to select the 2 Press resolution you want, Press Menu/Set. 3 Press Stop/Exit. STANDARD Suitable for most typed documents.
Manual transmission Manual transmission lets you hear the dialing, ringing and faxreceiving tones while sending a fax. 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Pick up the handset of the external phone and listen for a dial tone —OR— Press Hook and listen for a dial tone. 3 On the external phone, dial the fax number you want to call. If you pressed Hook, dial using the MFC dial pad. 4 When you hear the fax tone, Press Fax Start.
Manual and automatic fax redial If you’re sending a fax manually and the line is busy, press Redial/Pause and then press Fax Start to try again. If you want to make a second call to the last number you dialed, press Redial/Pause and then press Fax Start to save time. Redial/Pause only works when you dial using the control panel. If you’re sending a fax automatically and the line is busy, the MFC will automatically redial one time five minutes after the transmission.
Real Time Transmission When you are sending a fax, the MFC will scan the originals into the memory before sending. Then, as soon as the phone line is free, the MFC will start dialing and sending. If the memory becomes full, the MFC will send the original in real time (even if REAL TIME TX is set to OFF). Sometimes, you may want to send an important original immediately, without waiting for memory transmission. You can set REAL TIME TX to ON.
Checking job status Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows NO JOB WAITING.) (See Canceling a job in the memory below.) 1 Press Menu/Set, 2, 6. FAX 6.REMAINING JOBS 2 If you have more than one job waiting, press or to scroll through the list. 3 Press Stop/Exit. Canceling a job in the memory You can cancel tasks you’ve scheduled, such as Polling Transmit or fax jobs waiting in the Memory to be sent. (See Checking job status above.
Advanced sending operations Composing the electronic Cover Page The Cover Page is created at the receiving machine. Your Cover Page includes the name stored in the Speed Dial memory. If you’re dialing manually, the name is left blank. The Cover Page shows your Station ID and the number of pages you’re sending. (See Setting the Station ID on page 4-3.) If you have Cover Page set to ON (Menu/Set, 2, 2, 7), the number of pages is left blank. You can select a comment to include on COVERPG SETUP 1.
Composing your own comments You can set up two comments of your own. 1 Press Menu/Set, 2, 2, 8. SETUP SEND 8.COVERPAGE MSG or to choose 5 or 6 2 Press for your own comment. Press Menu/Set. 3 Use the dial pad to enter your customized comment. Press Menu/Set. (See Entering text on page 4-4.) 4 Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu —OR— Press 2 to exit.
Cover page for the next fax only This feature does not work without the Station ID. So make sure it has been set. (See Setting the Station ID on page 4-3.) If you only want to send a Cover Page with a particular fax, this Cover Page will include the number of pages in your document. 1 Place the original face up in the SETUP SEND 7.COVERPG SETUP ADF, or on the scanner glass. 2 Press Menu/Set, 2, 2, 7. 3 When LCD shows NEXT FAX ONLY. Press Menu/Set. or to select ON (or OFF). 4 Press Press Menu/Set.
Send a cover page for all faxes This feature does not work without the Station ID. So make sure it has been set. (See Setting the Station ID on page 4-3.) You can set the fax machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting. 1 Press Menu/Set, 2, 2, 7. SETUP SEND 7.COVERPG SETUP or to select ON. 2 Press 3 4 Press Menu/Set. If you selected ON, Press or to select one of the standard or your own comments. Press Menu/Set.
Overseas Mode After you send a fax using this feature, the feature will turn itself off. 1 Place the original face up in the ADF, SETUP SEND 9.OVERSEAS MODE or face down on the scanner glass. 2 3 4 5 6 Press Menu/Set, 2, 2, 9. Press or to select ON (or OFF). Press Menu/Set. Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu —OR— Press 2 if you have finished choosing settings, and then go to Step 5 Enter the fax number you’re calling. Press Fax Start.
Delayed Batch Transmission (Not available for color faxes) Before sending the delayed faxes, your MFC will economize by sorting all the documents in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax. 1 2 3 Press Menu/Set, 2, 2, 4. Press or to select ON (or OFF). Press Menu/Set. Press Stop/Exit. SETUP SEND 4.
7 Auto Dial numbers and Dialing options 7 Storing numbers for easy dialing You can set up your MFC to do two types of easy dialing: Speed Dial and Groups for Broadcasting faxes. If you lose electrical power, the auto dial numbers that are in the memory will not be lost. Storing Speed Dial numbers You can store Speed Dial numbers, so that when you dial you will only have to press a few keys (Search/Speed Dial, #, the two-digit number, and Fax Start). The MFC can store 100 Speed Dial numbers.
Changing Speed Dial numbers If you try to store a Speed Dial number where a number is already stored, the LCD will show the current name stored there and will ask you to do one of the following: 1 Press 1 to change the stored number #05:XXXXXXXX 1.CHANGE 2.EXIT —OR— Press 2 to exit without making a change. 2 Enter a new number. Press Menu/Set. ■ If you want to erase the whole number or whole name, press Stop/Exit when the cursor is to the left of the digits or letters.
Setting up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only a few keys (Search/Speed Dial, #, the two-digit number, and Fax Start). First, you’ll need to store each fax number as a Speed Dial number. Then, you can combine them into a Group. Each Group uses up a Speed Dial number. You can have up to six Groups, or you can assign up to 99 numbers to one large Group.
You can print a list of all the Speed Dial numbers. (See Chapter 9 Printing Reports.) Dialing options When you dial using an auto dial number, the LCD shows the name you’ve stored, or if you haven’t stored a name, the fax number you’ve stored. Manual dialing with an external telephone Manual dialing means pressing all of the digits of the phone number. 1 Pick up the external telephone’s handset —OR— Press Hook. 2 When you hear a dial tone, dial the number using the dial pad.
Speed dialing 1 2 3 Place the original face up in the ADF, or face down on the scanner glass. Press Search/Speed Dial, #, and then the two-digit Speed Dial number. (See Storing Speed Dial numbers on page 7-1.) Press Fax Start. Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination.
Broadcasting (Not available for color faxes) Broadcasting is when the same fax message is automatically sent to more than one fax number. Using the Menu/Set key, you can include Groups, Speed Dial numbers and up to 50 manually dialed numbers. If you did not use up all the numbers for Groups, access codes or credit card numbers, you can ’broadcast’ faxes to up to 150 different numbers.
Pause Press Redial/Pause to insert a 3.5-second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause. Fax Redial If you’re sending a fax manually and the line is busy, press Redial/Pause to try again. Anytime you want to make a second call to the last number you dialed, press Redial/Pause to save time.
8 Remote fax options (Not available for color faxes) 8 Fax Forwarding/Paging You cannot use Paging and Fax Forwarding at the same time. You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF. Programming a Fax Forwarding number When Fax Forwarding is set to ON, your MFC stores the received fax in the memory. Then it dials the fax number you’ve programmed and forwards the fax message. 1 Press Menu/Set, 2, 5, 1. REMOTE FAX OPT 1.
Programming your pager number When Paging is selected, your MFC dials the pager number you’ve programmed, and then dials your Personal Identification Number (PIN). This activates your pager so you will know that you have a fax message in the memory. 1 Press Menu/Set, 2, 5, 1. REMOTE FAX OPT 1.FAX FWD/PAGING 2 3 4 5 Press or until the LCD FAX FWD/PAGING PAGING? shows PAGING?. Press Menu/Set. Enter your pager phone number PAGING #:_ (up to 20 digits) Followed by # #. Press Menu/Set.
Setting Fax Storage If you set Fax Storage to ON, you will be able to retrieve fax messages from another location using Fax Forwarding, Paging, or Remote Retrieval operations. The LCD will show when you have a fax stored in memory. 1 Press Menu/Set, 2, 5, 2. REMOTE FAX OPT 2.FAX STORAGE The LCD will ask you to choose a fax setting. or to select ON (or OFF). 2 Press Press Menu/Set. 3 Press Stop/Exit.
Changing your remote access code Enter your Remote Access Code when the MFC picks up your call, so you can access features while you are away from your MFC. The access code is preset to 1 5 9 , but you can change it. 1 Press Menu/Set, 2, 5, 3. REMOTE FAX OPT 3.REMOTE ACCESS 2 Enter a three-digit number from 000 to 999. Press Menu/Set. (The “ ” cannot be changed). Do not use the same digits that appear in your Fax Receive Code or Telephone Answer Code. See Operation from extension telephones on page 5-5.
Remote commands Follow the commands below to access features when you are away from the machine. When you call the MFC and enter your Remote Access Code (159 ), the system will give you two short beeps and you must enter a remote command. Remote commands 95 Operation details Change the Fax Forwarding or Paging settings 1 OFF If you hear one long beep, the change has been accepted. If you hear three short beeps, you cannot change it because the conditions have not been met.
Retrieving fax messages 1 2 3 4 Dial your fax number. When your machine answers, immediately enter your Remote Retrieval Access Code (159 ). As soon as you hear two short beeps, use the dial pad to press 962. Using the dial pad, enter the number of the remote fax machine that you want your fax messages sent to (up to 20 digits) followed by # #. You cannot use and # as dial numbers. However, press # if you want to store a pause. 5 Hang up after you hear your MFC beep.
9 Printing Reports 9 MFC settings and activity You need to set up the Transmission Verification Report and Activity Report Interval in the menu table. Press Menu/Set, 2, 4, 1. SETUP REPORTS 1.TRANSMISSION —OR— Press Menu/Set, 2, 4, 2. SETUP REPORTS 2.ACT.INTERVAL Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK).
Setting the Fax Activity Report Interval You can set the MFC to print activity reports at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to OFF, you can print the report by following the Steps on the next page. The default setting is EVERY 50 FAXES. 1 Press Menu/Set, 2, 4, 2. SETUP REPORTS 2.ACT.INTERVAL or to choose an 2 Press ACT.INTERVAL EVERY 50 FAXES interval. Press Menu/Set.
Printing reports Five reports are available: PRINT REPORTS 1.HELP LIST Prints the Help List so you can see at-a-glance how to quickly program your MFC. PRINT REPORTS 2.AUTO DIAL Lists names and numbers stored in the Speed Dial memory, in numerical order. PRINT REPORTS 3.FAX ACTIVITY Lists information about the last incoming and outgoing faxes. (TX means Transmit.) (RX means Receive.) PRINT REPORTS 4.TRANSMISSION Prints a Transmission Verification Report for your last transmission. PRINT REPORTS 5.
10 Making copies 10 Using the MFC as a copier Your MFC allows you to make high-quality photocopies and transparencies. Copies can be in black and white or full color. Always make sure you have paper in the paper tray before making copies. Do not pull on the paper while copying is in progress. Copy Keys Incoming faxes cannot be received on paper or into the memory while the MFC is copying. If the original is a post card, place it on the scanner glass. Post cards can NOT be put through the ADF.
Making a single copy 1 2 3 Place the original face up in the ADF, or face down on the scanner glass. As needed, use Options and Enlarge/ Reduce to change the settings. Press Black Copy or Color Copy. To stop copying and release the original, press Stop/Exit. Making more than one copy (Using the ADF) You can make multiple copies using the ADF. Multiple copies will be stacked or sorted. Use the Options key to select SORT. (See Using the Options key on page 10-8.) 1 Place the original face up in the ADF.
Single or multiple copies (Using the scanner glass) You can make multiple copies using the scanner glass. Multiple copies will be stacked (all copies of page 1, then all copies of page 2, and so on). Use the Options key to choose more settings. For details about using the Options key, please see Using the Options key on page 10-8. 1 Lift the Document Cover.
Using more than one temporary copy setting When you want to change the settings only for the next copy, use the Enlarge/Reduce, Quality and Options keys. Copy Keys You can use different combinations. For example, if you want to copy a photograph on glossy paper with best print quality, press the Quality key to select BEST and then press the Options key to select GLOSSY in the Paper Type setting. ■ Improve Quality (See Using the Quality key on page 10-6.
These settings are temporary, and the MFC returns to its original settings 30 seconds after it finishes copying. If you want to reuse these temporary settings, put the next original in the ADF or scanner glass before the 30 seconds expire.
Using the Quality key The Quality key temporarily changes the copy quality to NORMAL, BEST or FAST. Press Quality key repeatedly to light the indicator for your setting. —OR— Press Quality and or until the LCD shows the setting you want as shown. Press Quality and or 1 2 3 NORMAL Recommended mode for ordinary printouts. Good copy quality with adequate copy speed. FAST Fast copy speed and lowest ink consumption. Use FAST to save time (documents to be proof-read, large documents or many copies).
Using the Enlarge/Reduce key You can select the following enlargement or reduction ratios. ZOOM allows you to enter a ratio from 25% to 400%. Press Enlarge/Reduce and or 100% 94% A4 → LTR 78% LGL → LTR 50% 25% ZOOM 400% 200% 150% 104% EXE → LTR 1 2 3 4 5 Place the original face up in the ADF, or face down on the scanner glass. Use the dial pad to enter the number of copies you want (up to 99). Press Enlarge/Reduce. SELECT ↑ ↓ & SET 100% Press or to select the enlargement or reduction ratio you want.
Selecting the fixed reduction ratio To select a reduction ratio, you will need to know the size of the paper you registered in Menu/Set, 1, 2. —OR— See Using the Options key on page 10-8. If you want to make a copy the same size as the original, you should choose a reduction of 94%. (For example, if you copy from letter to letter, you should choose a reduction of 94%.) Original the size of... LETTER A4 LEGAL Paper size is... LETTER LEGAL LETTER LETTER LEGAL Recommended reduction ratio is...
Paper Type You can change the paper type only for the next copy. Select the type of media that you are using to get the best print quality. To get the best color photograph copy quality 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Use the dial pad to enter the number of copies you want (up to 99). or to select PAPER TYPE. 3 Press Options and Press Menu/Set. or to select the type of paper you are using 4 Press (PLAIN, INKJET, GLOSSY or TRANSPARENCY). Press Menu/Set.
Paper Size You can change the paper size setting only for the next copy. You can copy only on Letter, Legal and Post Card size paper. 1 2 3 4 5 Place the original face up in the ADF, or face down on the scanner glass. Use the dial pad to enter the number of copies you want (up to 99). Press Options and select PAPER SIZE. Press Menu/Set. Press or to select the size of paper you are using (LETTER, LEGAL, or 4"(W)×6"(H)). Press Menu/Set. Press Black Copy or Color Copy. —OR— Press or for more settings.
Brightness You can adjust the copy brightness to make copies darker or lighter. 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Use the dial pad to enter the number of copies you want (up to 99). or to 3 Press Options and BRIGHTNESS + select BRIGHTNESS. Press Menu/Set. to make a lighter copy 4 Press —OR— Press to make a darker copy. Press Menu/Set. 5 Press Black Copy or Color Copy. —OR— Press or for more settings.
Sorting copies using the ADF If you want to sort multiple copies, use the ADF. 1 Place the originals face up in the ADF. 2 Use the dial pad to enter the number of copies you want (up to 99). or to select STACK/SORT. 3 Press Options and Press Menu/Set. or to select SORT (or STACK). 4 Press Press Menu/Set. 5 Press Black Copy or Color Copy —OR— Press or for more settings. Sorting color copies uses more memory. How much memory is used depends on the data.
4 Press or to select 2 IN 1, 4 IN 1, POSTER (or OFF (1 IN 1)). Press Menu/Set. If you selected 2 IN 1 or 4 IN 1 in NEXT:PRESS SET END:PRESS COPY Step 4, put the next original on the scanner glass. Press Menu/Set. 5 Press Black Copy or Color Copy. 2 in 1 4 in 1 Poster You can make a poster size copy of a photograph. For 2 in 1 or 4 in 1 copies, you cannot use the Enlarge/Reduce key, print glossy paper, or Near Edge feature. For color 2 in 1 or 4 in 1 copies, you can only use letter paper.
Turning on Manual Feed Your MFC has a manual feed slot at the back of machine. Use the manual feed slot when you want to copy on thicker paper. If there is paper in the paper tray you will have to take it out, and then load one sheet of paper at a time in the manual feed slot. 1 2 3 4 5 6 7 8 9 Place the original face up in the ADF, or face down on the scanner glass. Press Options and or to select MANUAL FEED. Press Menu/Set. Press or to select ON (or OFF). Press Menu/Set.
Changing the default copy settings You can adjust copy settings that are shown in the chart. These settings will stay until you change them again. Submenu 1.QUALITY 2.NEAR EDGE 3.BRIGHTNESS 4.CONTRAST 5.COLOR ADJUST Menu Selections Options — NORMAL BEST FAST — ON OFF — + + + + + — + + + + + 1.RED R:+ R:+ R:+ R:+ R:+ 2.GREEN G:+ G:+ G:+ G:+ G:+ 3.
Copy Quality 1 2 3 Press Menu/Set, 3, 1. Press or to select NORMAL, BEST or FAST. Press Menu/Set. Press Stop/Exit. COPY 1.QUALITY Near Edge 1 2 3 Press Menu/Set, 3, 2. Press or to select ON (or OFF). Press Menu/Set. Press Stop/Exit. COPY 2.NEAR EDGE Brightness 1 2 3 Press Menu/Set, 3, 3. Press to make a lighter copy —OR— Press to make a darker copy. Press Menu/Set. Press Stop/Exit. COPY 3.BRIGHTNESS Contrast You can change the contrast to help an image look sharper and more vivid.
Color Adjustment 1 2 3 4 Press Menu/Set, 3, 5. COPY 5.COLOR ADJUST Press or to select RED, GREEN or BLUE. Press Menu/Set. Press to make a darker copy. —OR— Press to make a lighter copy. Press Menu/Set. Return to Step 2 to select the next color —OR— Press Stop/Exit.
Legal limitations Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.
11 Walk-Up PhotoCapture Center™ 11 Introduction Your Brother MFC includes three media drives (slots) to use with popular digital camera media: CompactFlash™, SmartMedia™ and Memory Stick™. The PhotoCapture Center™ feature lets you print digital photos from your digital camera at high resolution to get photo quality printing. Basic flow 1 2 3 4 Insert the media card firmly into the media drive (slot). (See Getting started on page 11-2.
Getting started There are separate slots on your MFC, for a CompactFlash™ card, a SmartMedia™ card and a Memory Stick™. Use only media cards with 3.3 voltage in your MFC. The top left slot is for a SmartMedia™ Card, the top right slot is for a Memory Stick™ and the bottom is for a CompactFlash™ Card. Firmly insert the card into the appropriate slot.
Media Card Indicator Lights: ■ LED light is ON, the media card is inserted properly. ■ LED is OFF, the media card is not properly inserted. ■ LED is BLINKING, the media card is being read or written to. LED Do NOT unplug the power cord or remove the media card from the PhotoCapture Center™ while the MFC is reading or writing to the card (LED is blinking). You will loose your data or damage the card. The MFC can only read one Media card at a time so do not insert more than one card.
Printing the Index (Thumbnails) The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and so on). It does not recognize any other numbers or file names that your digital camera or PC have used to identify the pictures. You can print a thumbnail page (Index page with 6 or 4 images per line). This will show all the pictures on the media card. Make sure you have done Steps 1 to 4 on page 11-3. 5 6 Press or to select PRINT INDEX. Press Menu/Set.
Printing images Before you can print an individual image, you have to know the image number. Print the Index first. See Printing the Index (Thumbnails) on page 11-4. Make sure you have done steps 1 to 4 on page 11-3. 5 6 Press or to choose PHOTOCAPTURE PRINT IMAGES PRINT IMAGES. Press Menu/Set. Use the dial pad to enter the image ENTER & SET KEY IMG:1,3,6 number that you want to be printed from the Index page (Thumbnails). Press Menu/Set.
Changing the settings for printing images You can use the Options key to change the settings for the number of Copies, Paper Type, Paper & Print Size, Print Quality, Brightness, True2Life® and Manual Feed only for the next printed image. Make sure you have done Steps 1 to 7 on pages 11-3 to 11-5. 8 Press or to change the settings. The LCD scrolls through the options again. Menu Selections Options (1) NO.
10 After you have selected all your settings, the LCD shows. Press Color Copy to print the image. PRESS COPY OR ↑ ↓ FOR NEXT OPT. If you did not select any image PRESS SET KEY OR ↑ ↓ FOR NEXT OPT. numbers to print, the LCD shows: Press Menu/Set and or to select PRINT IMAGES, and enter the image numbers. (See Printing images on page 11-5.
Menu selections Make sure you have done Steps 1 to 8 on pages 11-3 to 11-6. Number of Copies 9 10 11 Press or to select NO. OF COPIES:01. Press Menu/Set. Use the dial pad to enter the number of copies you want. Press Menu/Set. Press Color Copy to print —OR— Press or for more settings. Paper Type 9 10 11 Press or to select PAPER TYPE. Press Menu/Set. Press or to select the type of paper you are using, (PLAIN, INK JET, GLOSSY or TRANSPARENCY). Press Menu/Set.
Paper and Print Size Make sure you have done Steps 1 to 8 on pages 11-3 to 11-6. 9 10 11 12 Press or to select PAPER & PRINT SIZE. Press Menu/Set. Press or to select the size of the paper you are using (LETTER, LEGAL, 6"(W)X4"(H) or 4"(W)X6"(H)). Press Menu/Set. If you select LETTER or LEGAL, press or to select the print size (5"X 3.5",6"X 4",7"X 5"or 8"X 10"). Press Menu/Set. —OR— If you selected 6"(W)X4"(H)or 4"(W)X6"(H). press or to select FULL PAGE or HALF PAGE. Press Menu/Set.
Print Quality 9 10 11 Press or to select PRINT QUALITY. Press Menu/Set. Press or to select NORMAL, FINE or PHOTO. Press Menu/Set. NORMAL Recommended mode for ordinary printouts. Good print quality with adequate print speed. FINE Better print quality than normal and faster copy speed than PHOTO. PHOTO Use this mode to print precise images such as photographs. PHOTO uses the highest resolution and slowest speed. Press Color Copy to print —OR— Press or for more settings.
Color enhancement (True2Life®) You can turn on the color enhancement (True2Life®) feature to print more vivid images. If you want to customize the White Balance, Sharpness or Color Density, press Menu/Set, 4, 5. (See Color enhancement (True2Life®) on page 11-16.) or to select TRUE2LIFE. 9 Press Press Menu/Set. or to select ON (or OFF). 10 Press Press Menu/Set. 11 Press Color Copy to print —OR— Press or for more settings. ■ The PhotoCapture Center™ prints only in color.
Turning on Manual Feed Use the manual feed slot when you want to print on thick paper. If there is paper in the paper tray you will have to take it out, and then load one sheet of paper at a time in the manual feed slot. 1 2 3 4 5 6 7 Press or to select MANUAL FEED. Press Menu/Set. Press or to select ON (or OFF). Press Menu/Set. Take the paper out of the paper tray. Open the manual feed slot cover. In the manual feed slot, insert one sheet of paper with the side you wish to print on face up.
DPOF printing DPOF stands for Digital Print Order Format. Major Digital Camera manufacturers (Canon Inc., E Eastman Kodak Company, Fuji Photo Film Co., Ltd. and Matsushita Electric Industrial Co., Ltd. and Sony Corporation.) created this standard to make it easier to print images from a digital camera. If your digital camera supports DPOF printing, you will be able to select on the Digital Camera display the images and number of copies you want to print.
Changing the default settings You can adjust the Print Quality, Print Size, Brightness, Contrast, True2Life® and Scan to Card settings, that are shown in the chart. These settings will remain set until you change them again. Press Menu/Set, 4, followed by the number of the setting you want to change. (See details on the following pages.) Submenu 1.PRINT QUALITY Menu Selections — 2.PRINT SIZE — 3.BRIGHTNESS — 4.CONTRAST — 5.TRUE2LIFE ON Options (1) NORMAL FINE PHOTO 5" × 3.
Print Quality 1 2 3 Press Menu/Set, 4, 1. Press or to select NORMAL, FINE or PHOTO. Press Menu/Set. Press Stop/Exit. PHOTOCAPTURE 1.PRINT QUALITY Print Size 1 2 3 Press Menu/Set, 4, 2. Press or to select 5"X 3.5", 6"X 4", 7"X 5" or 8"X 10". Press Menu/Set. Press Stop/Exit. PHOTOCAPTURE 2.PRINT SIZE Brightness 1 2 3 4 Press Menu/Set, 4, 3. Press or to select BRIGHTNESS. Press Menu/Set. Press to make a lighter print —OR— Press to make a darker print. Press Menu/Set. Press Stop/Exit.
4 Press Stop/Exit. Color enhancement (True2Life®) 1 2 3 Press Menu/Set, 4, 5. PHOTOCAPTURE 5.TRUE2LIFE Press or to select TRUE2LIFE. Press Menu/Set. Press or to select ON (or OFF). Press Menu/Set. If you select ON, you can customize the White Balance, Sharpness or Color Density. 4 If you selected ON, Press or to select the WHITE BALANCE. Press Menu/Set. To skip the White Balance. Press or to select the SHARPNESS or the COLOR DENSITY. or to adjust the degree of White Balance. 5 Press Press Menu/Set.
Understanding the Error Messages Once you are familiar with the types of errors that can occur while you’re using the PhotoCapture Center™, you can easily identify and troubleshoot any difficulties. When an error message appears on the LCD, the MFC will beep to get your attention. MEDIA ERROR—This message will appear if you insert a media card that is either bad or not formatted, or when there is a problem with the media drive, or if the DPOF print file on the media card tried to select a .
Using PhotoCapture Center™ from your PC You can access the media card that is in the media drive (slot) of the MFC from your PC. See Using PhotoCapture Center™ from your PC (For Windows®, see Using the PhotoCapture Center™ from your PC (For Windows®) on page 18-1. For Macintosh, see Using the PhotoCapture Center™ from Macintosh® on page 19-18.) Using PhotoCapture Center™ for scanning originals You can scan the originals into a media card. See Scan to Card on page 15-17.
12 Using the MFC as a printer 12 Using the Brother MFC-5200C printer driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center at: http://solutions.brother.
Choosing the right type of paper To get high quality printing using your MFC, it’s very important to select the right type of paper. Be sure to read Chapter 2 Paper in this guide before you select and purchase paper for the MFC. How to print your document When the MFC receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. 1 From your computer select the Print command.
Using the manual feed slot Your MFC has a manual feed slot at the back of the machine. Use the manual feed slot when you want to print on thicker paper. If there is paper in the paper tray you will have to take it out, and then load one sheet of paper at a time in the manual feed slot. 1 2 3 Take the paper out of the paper tray. Open the manual feed slot cover. In the manual feed slot, insert one sheet of paper with the side you wish to print on face up.
9 10 11 Insert the next sheet of paper to continue printing. Press Fax Start. Repeat Step 7 until you have finished printing. Close the manual feed slot cover when you finished. To stop or clear the manual feed, stop it with a PC command and take the MFC offline by pressing the Stop/Exit key. Simultaneous printing and faxing Your MFC can print from your computer while sending or receiving a fax, or while scanning a document into the computer. Fax sending will not be stopped during PC printing.
13 Printer driver settings (Windows® Only) 13 Printer driver settings You can change the following printer settings when you print from your computer: ■ Media Type/Quality (Speed) ■ Page Layout ■ Near Edge Print ■ Color Matching/Halftone ■ Color Enhancement (True2Life®) ■ Scaling ■ Watermark ■ Print Date & Time ■ Quick Print Setup How to access the printer driver settings 1 2 Select Print from the File menu in your application software.
Basic tab * 1 2 3 1 2 3 4 Select the Media Type and Quality. Select the Paper Size, Page Layout, Border Line (if any), Orientation, number of Copies, the page order and Near Edge Print. Select the Paper Feed. Click the Apply button to apply your selected settings. To return to the default settings, click the Default button, then click the Apply button. * This area shows the current settings of Quality, Paper Size, Page Layout, Orientation, Collate/Reverse Order, Near Edge Print and Color/Grayscale.
Media Type To achieve the best print results, the media being printed on should be selected in the driver. The MFC changes the way it prints, depending on the selected media type. Plain Paper Inkjet Paper Glossy Paper (4 color) Glossy Paper (3 color) Transparencies The print quality of black ink depends on the type of glossy paper you are using. Black ink is used when you select Glossy Paper (4 color).
Media Type Plain Paper Inkjet Paper Inkjet Paper Glossy Paper (4 or 3 color) Glossy Paper (4 or 3 color) Transparencies Color/Mono Color/Mono Color Mono Color Mono Color/Mono Print Quality Selection Fast, Normal, Fine, S.Fine Fine, S.Fine, Photo S.Fine, Photo S.Fine, Photo S.Fine, Photo Fine, S.Fine The factory settings are shown in bold. Bi-Directional Printing When Bi-Directional Printing is selected, the print heads print in both directions and offer faster print speeds.
Paper Size The paper size selection provides a large selection of standard paper sizes. If you wish, you can create a custom size ranging from 3.5" × 4" (88.9 × 101.6 mm) to 8.5" × 14" (216.0 × 355.6 mm). From the drop-down box, select the Paper Size you are using. You can enter custom size by selecting User Defined. Select the proper paper thickness to improve the quality of your output.
Orientation Orientation selects the position of how your document will be printed (Portrait or Landscape). Portrait (Vertical) Landscape (Horizontal) Copies The Copies selection sets the number of copies that will be printed (1 to 999). Collate With the collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected.
Paper Feed The Paper Feed pull-down box allows you to choose how the machine feeds paper. ■ Auto Feed: The machine feeds subsequent pages automatically. ■ Manual Feed: The machine feeds one sheet at a time. After the first page is printed, the machine’s LCD instructs you to insert a sheet of paper. Use this mode if you are using the Manual Feed Slot for thicker paper. (See Using the manual feed slot on page 12-3.
Advanced tab 1 2 3 4 To return to the default settings, click the Default button. Change the tab settings by selecting one of the following icons: 1.Color 2.Scaling 3.Watermark 4.
Color Color/Grayscale This selection allows a color document to be printed in black and white using gray scale. Image Type The printer driver will select the most suitable color matching and half tone method, depending on your image type. Generally, text and business graphics are printed vividly and photographic images are printed softly. ■ Auto: The printer driver automatically selects the image type. ■ Photo: Select this mode for photographic images.
Custom Image Type You can select the color matching method manually. Select the best one for your document. Match Monitor Color is adjusted to get the closest color match to the PC monitor. ■ Natural: Suitable for photographic images. This color is adjusted to set the natural color. ■ Vivid: Suitable for business graphics such as charts, graphics and text. The color is adjusted to give more vivid color.
Color enhancement (True2Life®) Selecting Color Enhancement (True2Life®) enables the True2Life® feature. This feature analyzes your image to improve quality sharpness, white balance and color density. This process may take several minutes depending on the size of the image and the specifications of your computer. ■ Color Density This setting adjusts the total amount of color in the image. You can increase or decrease the amount of color in an image to improve a washed out or weak picture.
■ Brightness This setting adjusts the brightness of the whole image. To lighten or darken the image move the scroll bar to the left or right. ■ Contrast This setting adjusts the contrast of an image. This will make darker areas darker and lighter areas lighter. Increase the contrast when you want an image to be clearer. Decrease the contrast when you want an image to be more subdued. ■ Red Increases the intensity of the Red color to make the image redder.
Scaling You can change the print size of your document with the Scaling feature. ■ Check Off if you want to print the document as it appears on your screen. ■ Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper. ■ Check Free if you want to reduce the size. ■ Check Mirror Print to reverse the data from left to right.
Watermark You can place a logo or text into your document as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark, and then select the watermark you want to use. In background Check In background with the Watermark to print the watermark image in the background of your document. If this feature is not checked then the Watermark will be printed on top of your document.
Watermark Style You can change the Watermark’s size and position on the page by selecting the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then select Text or Bitmap in the Watermark Style. ■ Watermark Text Enter your Watermark text into the Text Box, and then select the Font, Size, Color and Style. ■ Watermark Bitmap Enter the file name and location of your bitmap image in the File box, or Browse for the file location.
Device Options Lets you set the following Printer Functions: Print Date & Time When enabled the Print Date and Time feature will print the date and time on your document from your computer’s system clock. Click the Setting button to change the Date and Time format, and the Position and Font. To include a background with the Date and Time, select Opaque. When Opaque is selected, you can click on the Color button to change the color of the Date and Time background.
Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options.
Support tab The Support Tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User Guides, Driver Updates and Tips for using your machine.
14 Using the Brother Control Center for Windows® 95/98/ 98SE/Me/2000 Professional and Windows NT® WS 4.0 14 ■ For Windows® XP, please see the smartUI User’s Guide, which is in the PaperPort® Program Group on your PC. (The MFL Pro Software Suite must be installed.) ■ If you are using Windows® 2000 Professional, we recommend that you are logged on as an administrator.
AutoLoad the Brother Control Center The Control Center is loaded every time Windows® is started. When the Control Center is loaded, the Control Center icon will appear on the task bar. If you don’t want the Control Center to load automatically, you can turn off AutoLoad. If the Control Center icon does not appear on your task bar, you will have to launch the software. From the Start menu, select Programs, ScanSoft PaperPort 8.0, and then click Brother SmartUI POPUP.
Brother Control Center Features Auto Configuration During installation the Control Center will check your system to set up the default applications for E-mail, word processing and the graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Center will create a link and a scanning application button for Outlook. You can change a default application. Right-click the appropriate Control Center button to display Configurations and then click it.
Scanning operations Scan to File—Lets you to scan directly to a file with two mouse clicks. You can change the file type and directory. Scan to E-mail—Lets you, with just two mouse clicks, scan a picture or text document directly into an E-mail application as a standard attachment. You can choose the file type and resolution for the attachment.
Scanner settings for Scan, Copy and PC-Fax buttons When the Pop-Up screen appears, you can access the Scanner Settings window. Click the Smart Click icon at the top right of the Brother Control Center screen —OR— Click the Modify Settings button on any of the Configuration screens. Global settings AutoLoad Pop-Up—Select this checkbox if you want Brother MFL Control Center to load when you turn on your computer.
Setting up the scanner configurations The Pop-Up application stores eight different scanning modes. Each time you scan an original, you can choose the most appropriate scanning mode from the following: Faxing, Filing and Copying Text for OCR Photos Photos (High Quality) Photos (Quick Scan) Custom Draft Copy Fine Copy Each mode has its own set of stored settings.
To access the scanner Configurations screen 1 2 3 Place the original face up in the ADF. The Brother Control Center screen will pop up. Right-click the appropriate Control Center button to display Configurations and then click on it. Click the Modify Settings button. The configuration screen for the Control Center button will appear. To save your settings, click the OK button —OR— To go back to the factory default settings, click the Restore Defaults button.
Scan to File Scanner settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for the mode, click Modify Settings. USING THE BROTHER CONTROL CENTER FOR WINDOWS® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT® WS 4.
Destination folder PaperPort Folder—Select this checkbox to scan the original into your PaperPort folder. Other Folder—Select this checkbox, to scan the original as another file type or to store it in another directory/folder. File—If you selected Other folder from the pull-down list, select the type of file: PaperPort Image Item (*.max) PaperPort Self-Viewing (*.exe) PaperPort Browser-Viewable (*.htm) PaperPort 5.0 Image Item (*.max) PaperPort 4.0 Image Item (*.max) PaperPort 3.0 Image Item (*.
Scan to E-mail Scanner settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for this mode, click Modify Settings. USING THE BROTHER CONTROL CENTER FOR WINDOWS® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT® WS 4.
E-mail application E-mail Application—From the pull-down list, select your E-mail application. E-mail Settings—Click the E-Mail Settings button to set up links. The Send To Options window will appear: Send to Options Convert attachments to specified file type—Converts items to the type in the File Type box. Clear this check box to keep flies in their source format; for example, to keep Word documents in the .doc format and JPEG images in the .jpg format.
Scan to Word Processor Scanner settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for this mode, click Modify Settings. USING THE BROTHER CONTROL CENTER FOR WINDOWS® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT® WS 4.
Word Processor Word Processor—From the pull-down list, select the word processor you want to use. Click the Link Settings button to display the screen to set up the document format you want to use and identify the OCR program: File Type—From the pull-down list, select the file type you want to use for your word processor or text documents. OCR—Identify the OCR program to use to convert scanned document images to editable documents.
User-defined button Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for this mode, click Modify Settings. Target Application Application—From the pull-down list, select the application you want to add to this Pop-Up screen.
Copy Scanner settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Draft Copy or Fine Copy. To change any of the settings for this mode, click Modify Settings. Number of copies Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options button. Click OK to save your Copy settings. 14 - 15 USING THE BROTHER CONTROL CENTER FOR WINDOWS® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT® WS 4.
Send a fax Scanner settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for this mode, click Modify Settings. USING THE BROTHER CONTROL CENTER FOR WINDOWS® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT® WS 4.
FAX Settings Brother PC-Fax FAX Resolution—Fine (200 × 200) 1 To change the fax options, click the FAX Options button. The Brother PC-FAX Properties screen appears: (For Windows® 95/98/98SE/Me and Windows NT® WS 4.0) (For Windows® 2000 Professional) 2 Select the Paper Size and Orientation (Portrait or Landscape) and click OK. To go back to the factory default settings, click the Restore Defaults or Default button.
15 15 How to scan using Windows® The scanning operations and drivers will be different depending on your operating system. For Windows® 95/98/98SE/Me/2000 Professional and Windows NT® Workstation 4.0 The MFC uses a TWAIN Compliant driver for scanning documents from your applications. See Scanning a document, TWAIN compliant on page 15-1. For Windows® XP Use Windows® Imaging Acquisition (WIA) for scanning documents. (See Scanning a document (For Windows® XP only) on page 15-10.
How to Access the Scanner 1 Open the software application (ScanSoft™ PaperPort®) to scan a document. The instructions for scanning in this guide are for when you use ScanSoft™ PaperPort® Ver. 8.0. 2 3 Select Scan from the File drop-down menu or select the Scan button. The Scan pane appears in the left panel. Select TWAIN_32 Brother MFL Pro Scanner from the Scanner drop-down list box.
Scanning a document into the PC You can scan a whole page —OR— scan a portion of the page after pre-scanning the document. Scanning a whole page 1 2 Place the original face up in the ADF (automatic document feeder), or face down on the scanner glass.
PreScanning to crop a portion you want to scan The Pre-Scan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the scanner window to scan the image. 1 Place the original face up in the ADF, or face down on the scanner glass. Scanning area 2 3 Select the settings for Image Type, Resolution, Scan Type, Brightness and Contrast, as needed.
5 6 7 You can enlarge the portion you selected by pressing to check it. If you want to select the different portion, use undo the image. to Place the original face up in the ADF again, if you used the ADF in step 1. Click Start. This time only the selected area of the original will appear in the PaperPort® window (or your software application window). In the PaperPort® window, use the options available to refine the image.
Settings in the Scanner window Image Type Select the image type of output from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are: Image Type Resolution Scan Type Photo Select for scanning photo images. 300 x 300 dpi 24-bit color Web Select for attaching the scanned image to web pages. 100 x 100 dpi 24-bit color Text Select for scanning text documents.
Scan Type Black & White: Set the Scan Type to Black & White for text or line art. Gray Scale: Set the Scan Type to Gray or True Gray for photographic images. Colors: Set either: 256 Color, which scans up to 256 colors, or 24-bit color which scans up to 16.8 million colors. Although using 24-bit color creates an image with the most accurate colors, the image file will be approximately three times larger than a file created with 256 Color.
Document Size Set the Size to one of the following: ■ Letter (8 1/2 × 11 in.) ■ A4 (210 × 297 mm) ■ Legal (8 1/2 × 14 in.) ■ A5 (148 × 210 mm) ■ B5 (182 × 257 mm) ■ Executive (7 1/4 × 10 1/2 in.) ■ Business Card (90 × 60 mm) ■ Photo 3.5 × 5 in. (9 × 13cm) ■ Photo 5 × 7 in. (13 × 18cm) ■ APS C 4 × 6 in. (10 × 15cm) ■ Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in.
You can see the actual paper size you selected on the screen. ■ Width: shows the width of scanning area ■ Height: shows the height of scanning area ■ Data Size: shows the approximate data size calculated in a Bitmap format. The size will be different for other file formats such as JPEG.
Scanning a document (For Windows® XP only) WIA compliant Windows® XP uses Windows Image Acquisition (WIA) for scanning images from the MFC. You can scan images directly into the PaperPort® viewer that Brother included with your MFC or you can scan images directly into any other software application that supports WIA or TWAIN scanning. How to access the scanner 1 Open your software application to scan a document. The instructions for scanning in this guide are for when you use ScanSoft™ PaperPort® ver.8.
Scanning a document using the ADF 1 Place the original face up in the ADF (automatic document feeder). A B C D 2 3 4 5 Select the Document Feeder from the Paper source dropdown list box (A). Select the picture type (B). Select the Paper size from the drop-down list box (D). If you require advanced settings, click Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties.
The scanner resolution you can select is up to 1200 × 1200 dpi. 6 To start scanning your document, click the Scan button in the Scan dialog box. PreScanning to crop a portion you want to scan using the Scanner Glass The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button from the scanner window to scan the image. 1 Place the original face down on the scanner glass.
5 Select the portion you want to scan by clicking the left mouse button and dragging it over the area. Scanning area 6 If you require advanced settings, click Picture Type from the Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Advanced Properties. Click the OK button after you choose your settings.
7 To start scanning your document, click the Scan button in the Scan dialog box. This time only the selected area of the original will appear in the PaperPort® window (or your software application window). Brother Scanner Utility The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200dpi and scanning Legal size paper from the ADF when using Windows® XP.
Using the color scan key You can use the Scan to key on the control panel to scan originals into your word processing, graphics or E-mail applications. The advantage of using the Scan to key is that you avoid the mouse clicks required to scan from your computer. The Scan to key will work only for Scan to Card if you are using a Macintosh® computer.
Scan to E-mail You can either scan a black and white or color original into your Email application as a file attachment. Although the Brother Control Center can be configured to send only black and white or color file attachments at one time, you can easily change this setting. (For details see Scan to E-mail on pages 14-10 to 14-11.) 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Press the Scan to key. or to select SCAN TO E-MAIL. 3 Press Press Menu/Set.
Scan to Card You can scan black and white and color originals into a media card. Black and white originals will be stored in TIFF file format (*.TIF). Color originals may be stored in PDF (*.PDF) or JPEG (*.JPG) file format. The default setting is COLOR STD and the default file format is PDF. File names default to the current date. For example, the fifth image scanned on July 1, 2002 would be named 07010205.PDF. You can change the color, quality and file name as you want.
6 7 Press or to select the quality you want. Press Menu/Set. If you selected COLOR STD, COLOR FINE or COLOR S.FINE, press or to select the file format (PDF or JPEG). Press Menu/Set. —OR— To start scanning, press or to select START SCANNING. Press Menu/Set. —OR— To change the file name, go to Step 6. If you selected CHANGE FILE NAME, press 1 to select 1.CHANGE. Use the dial pad to enter the file name. Press Menu/Set. (You can only change the first 6 digits.) Press or to select START SCANNING.
Using ScanSoft™ PaperPort® and TextBridge® OCR ScanSoft™ PaperPort® for Brother is a document management application. You will use PaperPort® to view scanned documents. PaperPort® has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to combine or “stack” documents of different formats for printing, faxing or filing. ScanSoft™ PaperPort® can be accessed through the ScanSoft™ PaperPort® program group.
Viewing items ScanSoft™ PaperPort® provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents each item in a Desktop or folder). Items in the selected folder appear on the PaperPort® Desktop. You can see PaperPort® items (MAX files) and non-PaperPort® items (files created using other applications).
Organizing your items in folders PaperPort® has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View. An item can be a PaperPort® item or a nonPaperPort® item: ■ Folders are arranged in a “tree” structure in the Folder View. You use this section to select folders and view their items in Desktop View. ■ You can simply drag and drop an item onto a folder.
ScanSoft™ TextBridge® OCR lets you convert image text in to text you can edit Software by: ScanSoft™ TextBridge® OCR is installed automatically with PaperPort® when you install Multi-Function Link® Pro on your computer. ScanSoft™ PaperPort® can quickly convert the text on a ScanSoft™ PaperPort® item (which is really just a picture of the text) into text that you can edit with a word processing application.
You can Export items in other formats You can export or save PaperPort® items in several popular file formats, such as BMP, JPEG, TIFF, or self-viewing. For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG files for displaying images. Exporting an image file 1 2 3 4 Select the Save As command from the File pull-down menu in the PaperPort® window. The Save ‘XXXXX’ As dialog box will be displayed.
16 Using Remote Setup (For Windows®) 16 MFC Remote Setup The MFC Remote Setup application lets you to set up your MFC by using the ease and speed of programming on your PC. When you access this application, the settings on your MFC will be downloaded to your PC and displayed on your computer screen. If you change the settings, you can upload them directly to the MFC. OK button When you click OK, the process of uploading the data to the MFC begins.
Export button Click the Export button to save your current settings to a file. Import button Click the Import button to read the settings from your saved file into the Remote Setup screen. You can use the Export and Import buttons to save and use several sets of settings for your MFC.
17 Using PC-FAX (For Windows®) 17 PC-FAX sending The Brother PC-FAX feature lets you send a file from your PC. You can create a file in any application on your PC, and then send it as a PC FAX. You can even attach a cover page note. All you have to do is set up the receiving parties as Members or Groups in your PC FAX Address Book. Then you can use the Address Book Search feature to quickly find them to address your fax. ■ PC FAX is available in Black & White only.
Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. Outside line access If you need to enter a number to access an outside line, enter it here. This is sometimes required by a local PBX telephone system (for example, if you must dial 9, to get an outside line in your office). Include header To add header information to the top of the fax pages you send, check the Include header box.
User interface In the Sending tab select user interface. You can choose the Simple Style or the Facsimile Style.
Speed Dial setup From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature you must select the Facsimile Style user interface.) You can register any Member or Group on each of the ten Speed Dial buttons. To register an address in a Speed Dial button: 1 Click the Speed Dial button you want to program. 2 Click the Member or Group you want to store on the Speed Dial button. 3 Click Add >> to save it. To clear a Speed Dial button: 1 Click the Speed Dial button you want to clear.
The Address Book From the Start menu, select Programs, Brother, Brother MFL Pro Suite, and then click Address Book.
Setting up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups. 1 In the Address Book dialog box, click the icon to add a Member. The Brother Address Book Member Setup dialog box will appear: 2 In the Member Setup dialog box, type the Member’s information. Name and Fax are required fields. Click OK to save the information.
Setting up a Group for Broadcasting If you often send the same PC-FAX to several Members, you can combine them in a Group. 1 In the Brother Address Book dialog box, click the icon to create a Group. The Group Setup dialog box appears: 2 3 4 Type the name of the new Group in the Group Name field. In the Available Names box, select each Member to be included in the Group, and then click Add >>. Members you add to the Group will be added to the Group Members box.
Editing Member information 1 2 3 4 Select the Member or Group you want to edit. Click the edit icon. Change the Member or Group information. Click OK to save your changes. Deleting a Member or Group 1 2 3 Select the Member or Group you want to delete. Click the delete icon. When the Delete OK? dialog box appears, click OK.
Exporting the Address Book You can export the whole Address Book to an ASCII text file (*.csv). Or if you wish, you can select and create a Vcard that will be attached to that Member’s outgoing e-mail. (A Vcard is an electronic business card that contains the sender’s contact information.) To export the whole current Address book: If you are creating a Vcard, you must first select the member. If you select Vcard in Step 1, Save as type: will be Vcard (*.vcf).
5 Type the name of the file, and then select Save.
Importing to the Address Book You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. To import an ASCII text file: 1 From the Address Book select File, point to Import, and then click Text —OR— Click Vcard and go to Step 5. 2 From the Available Items column select the data fields you want to Import, and click Add >>. From the Available Items list select the fields in the same order they are listed in the Import text file.
Setting up a Cover Page From the PC-FAX dialog box click . To access the PC-Fax Cover page setup screen. (See Sending a file as a PC-FAX using the Facsimile style on page 17-13.) The Brother PC-FAX Cover Page Setup dialog box will appear: You can enter information in each field. If you are sending a fax to more than one recipient, the recipient information will not be printed on the Cover Page. To From Comment Type the comment you want to add to the cover page.
Import BMP file You can insert a bitmap file, such as your company logo, in the cover page. Use the browse button to select the BMP file, and then select the alignment style. Count Cover Page When the Count Cover Page box is checked, the Cover Page will be included in the page numbering. When this box is not checked, the Cover Page will not be included. Sending a file as a PC-FAX using the Facsimile style 1 2 Create a file in Word, Excel, Paint, Draw or any other application on your PC.
3 Select Brother PC-FAX as your printer, and then click OK. The Fax Sending dialog box will appear. 4 Enter the fax number using any of the following methods: a. Using the dial pad enter the number. b. Click any of the 10 Speed Dial buttons. c. Click the Address Book button, and then select a Member or Group from the Address Book. If you make a mistake you can click Clear to delete all the entries.
Sending a file as a PC-FAX using the Simple style 1 2 Create a file in Word, Excel, Paint, Draw or any other application on your PC. From the File menu, select Print. The Print dialog box will appear: 3 Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: 4 In the To: field, type the fax number of the recipient. You can also use the Address Book to select destination fax numbers by clicking the To: button.
You can also click the icon to create or edit a cover page. 6 When you are ready to send your fax, click the Send 7 If you wish to cancel the fax, click the Cancel icon. icon.
Setting up PC-FAX receiving (Windows®95/98/98SE/Me/2000 Professional and Windows NT® WS 4.0 only) Running PC-FAX Receiving From the Start menu, select Program File, Brother, Brother MFL Pro Suite and then select ‘PC-FAX Receiving’. The PC-FAX bar for this Windows® session. icon will appear on your PC Task Setting up your PC 1 2 3 4 Right-click the PC-FAX icon on your PC Task Bar, and then click PC-Fax RX Setup.
5 6 7 Make sure File Format is checked for .max (Default Required to use with PaperPort). If you want to, you can check the Play wave file when receiving FAX check box, and then enter the path. To load PC FAX receiving automatically when you start up Windows®, select the Add to Startup folder check box. Viewing new PC-FAX messages Each time you start to receive a PC-FAX, the Blue and Red icons will blink on the PC Task Bar. The Red icon will remain. 1 Run PaperPort. 2 Open the Fax Received folder.
Receiving a Fax into the PC (Windows® XP only) How to receive a Fax automatically Before you can start receiving faxes, please install the appropriate Windows XP driver (Windows XP In-box driver or Brother Windows XP driver). After the driver is installed, refer to the following information to configure your Windows XP PC for Fax receiving. 1 To activate Faxing receiving, click Set up faxing in the Printer Tasks menu. 2 The FAX services will be installed on your PC.
4 Select the Start, All Programs, Accessories, Communications, Fax, Fax Console. If you have not configured your fax connection, the following screen will be displayed. Enter your details, ensuring you specify the outside line access number if necessary and click OK. Select the My location radio button if it is not selected and then click OK.
5 The Fax Configuration Wizard starts. Click Next. 6 Enter the sender information, and then click Next. 7 Select Brother MFC-5200C in the Please select the fax device pull-down list. Click to select the Enable Receive check box. Specify the number of rings before your MFC will attempt to answer the fax. Click Next.
8 Enter the Transmitting Subscriber Identification (TSID), and then click Next. 9 Enter the Called Subscriber Identification (CSID), and then click Next. 10 Select if you print a received fax or save it in a folder, and then click Next.
11 Click Finish. When PC-FAX Receiving is active, you cannot run the Remote Setup utility. To use Remote Setup, check off Enable Receive in step 7. For information on how to use PC-FAX Sending and Receiving, please refer to Help in the Fax Console. The PC-FAX installation is now complete.
How to view the received faxes Faxes that are received into the PC will appear in the Fax Console. Click Start, point to All Programs, Accessories, Communications, Fax, and then click Fax Console to open the Fax Console. In the left pane, expand the Fax folder (if it is not already expanded). The Fax folder contains the following folders: ■ The Incoming folder contains faxes that are currently being received. ■ The Inbox folder contains faxes that have been received.
18 Using the PhotoCapture Center™ from your PC (For Windows®) 18 Introduction ■ The PhotoCapture Center™ feature requires a USB cable connection to your PC and will work only with Windows® 98/98SE, Me, 2000 Professional and XP. ■ For Windows® 2000 users, to access the PhotoCapture Center™ features from your PC you must first install a Windows® 2000 update. Please see the Quick Setup Guide for installation instructions. 1 Insert a SmartMedia™, CompactFlash™ or Memory Stick™ card into your MFC.
When you take out a media card, do the following to keep from damaging it: 1 In the My Computer window, right-click the removable disk icon and select “Eject” from the Context menu. 2 Wait until the LED on the MFC stops blinking before taking out the media card. Do NOT unplug the power cord, USB cable or remove a SmartMedia™, CompactFlash™ or Memory Stick™ card from the MFC while the MFC is reading the card (LED is flashing). You will loose your data or damage the card.
19 Using your MFC with a Macintosh® 19 Setting up your USB-equipped Apple® Macintosh® G3, G4 or iMac™ or iBook™ with Mac OS 8.5 - 9.2 or Mac OS X v.10.1 Before you can connect the MFC to your Macintosh®, you must buy a USB cable that is not longer than 6 feet (1.8 metres). Do not connect the MFC to a USB port on a key board or a non-powered USB hub. The features supported by the MFC will depend on the operating system you are using. The chart below shows which features are supported.
Using the Brother printer driver with your Apple® Macintosh® (OS 8.5-9.2) To select a Printer: 1 Open the Chooser from the Apple menu. 2 Click the MFL Pro Color icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser.
To print a document: 3 From the application software such as PaperPort®, click File menu and select Page Setup. You can change the settings for Paper Size, Paper Thickness, Paper Source, Orientation, and Scaling and then click OK. 4 From application software such as PaperPort, click File menu and select Print. Click Print to start printing. If you want to change Copies, Pages, Quality, Media Type and Color/Mono, select your settings before clicking Print.
Using the Brother Printer Driver with Your Apple® Macintosh® (OS X v.10.1) Choosing page setup options From application software such as TextEdit, click the File menu and select Page Setup. Make sure MFC-5200C is selected in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scaling, then click OK. Printing a document From application software such as TextEdit, click the File menu. When the print dialog box appears, click Print.
Choosing printing options If you want to print multiple copies, a specific range of pages, or multiple pages on a single sheet of paper, or want to control the special printing features of a printer or application, choose options in the Print dialog.
Sending a fax from your Macintosh® application (OS 8.5 - 9.2) You can send a fax directly from a Macintosh® application by doing the following: 1 Create a document in a Macintosh application. 2 To send a fax, select Print from the File menu. The Printer dialog box will appear: When Printer is selected, the top button shows Print and the Address button is grayed. 3 From the Output pull-down menu, select Facsimile.
4 5 6 7 Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers and the right box shows the Destination Fax Numbers as you select them. To address the fax, type a fax number in the Input Fax Number box. —OR— Select a name or number from the Stored Fax Numbers box, and then click . The name or number of the person you are sending the fax to will appear in the Destination Fax Numbers box.
Setting up your Address Book You can add new Members and Groups to your Address Book, while you are addressing a fax. Adding a new Member 1 To add a new Member to the Address Book, in the Facsimile dialog box click Address. The Address Book dialog box will appear: 2 Click New. The following dialog box will appear: 3 4 Type the name and fax number. You can store a comment in the Memo field (up to 15 characters). Click OK to go back to the Address Book dialog box.
Adding a new Group You can set up a Group of people that you send the same fax to. 1 Click Group. The Group Setting dialog box will appear. 2 3 4 In the Group Name field, type a name for your Group. In the Stored Fax Numbers box select the people for your Group Click. The selected people will appear in the box under the Group Name field. Click OK to go back to the Address Book dialog box. 5 Click OK to go back to the Print/Facsimile dialog box.
Using the Brother TWAIN scanner driver with your Macintosh® The Brother MFC software includes a TWAIN Scanner driver for Macintosh®. You can use this Macintosh® TWAIN Scanner driver with any applications that support the TWAIN specifications. Accessing the scanner Run your Macintosh® TWAIN-compliant application software. The first time you use the Brother TWAIN driver (MFL Pro/P2500), set it as the default by choosing Select Source (or the other menu name to select the device).
Scanning an image into your Macintosh® You can scan a whole page —OR— scan a portion after prescanning the document. Scanning a whole page 1 2 3 Place the original face up in the ADF, or face down on the scanner glass. Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Color Type Scanning Area Brightness Contrast Color Sync Click Start. When scanning has finished, the image will appear in your graphics application.
PreScanning an image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button will allow you to crop unwanted areas from the images. When you are satisfied with the preview, click Start to scan the image. 1 Insert the original face up in the ADF, or face down on the scanner glass. 2 Click PreScan.
Settings in the Scanner window Image Resolution From the Resolution pop-up menu choose the scanning resolution. Higher resolutions use more memory and transfer time, but produce a finer scanned image. Color Type Black & White—Set the image Type to Black and White for text or line art. For photographic images, set the image type to Gray (Error diffusion) or True Gray. Gray (Error Diffusion)—is used for documents with photographic images or graphics.
Scanning Area Set the Size to one of the following: ■ Letter (8.5 × 11 inches) ■ A4 (210 × 297 mm) ■ Legal (8.5 × 14 inches) ■ A5 (148 × 210 mm) ■ B5 (182 × 257 mm) ■ Executive (7.25 × 10.5 inches) ■ Business Card (90 × 60 mm) ■ Custom (adjusts it from 0.35 × 0.35 inches to 8.5 × 14 inches) After you choose a custom size, you can adjust the scanning area. Click and hold the mouse button as you drag the mouse to crop the image. Width: Enter the width of the custom size.
Adjusting the Image Brightness Adjust the Brightness setting to get the best image. The Brother TWAIN Scanner driver offers 100 Brightness levels (-50 to 50). The default value is 0, representing an ‘average’ setting. You can set the Brightness level by dragging the slide bar to the right to lighten the image or to the left to darken the image. You can also type a value in the box to set the level. Click OK. If the scanned image is too light, set a lower Brightness level and scan the image again.
Perceptual Matching—All the colors of a given gamut are scaled proportionally to fit within another gamut. The purpose is to keep maintain the balance between the colors of the image. This is the best way to get realistic images, for photographs and other realistic graphics. Saturation Matching—The relative saturation of colors is maintained from gamut to gamut. So basically the colors are shifted to the edge of the gamut to get the most saturated color possible.
MFC Remote Setup (Mac OS v.10.1 only) The MFC Remote Setup application allows you to quickly set up your MFC by taking advantage of the ease and speed of programming on your Macintosh®. When you access this application, the settings on your MFC will be downloaded automatically to your Macintosh® and displayed on your computer screen. If you change the settings, you can upload them directly to the MFC. The ‘Remote Setup’ application icon is in Macintosh HD/Library/Printers/Brother/Utility.
Using the PhotoCapture Center™ from Macintosh® You can access the Media Card inserted into the MFC from Macintosh®. For Mac OS 8.6 only You have to download “USB Mass Storage Support 1.3.5” software from the web site of Apple® Macintosh®. 1 2 3 4 Insert a SmartMedia™, CompactFlash™ or Memory Stick™ card into your MFC. The removal disk icon will appear on the Desktop. Double-click the Removable Disk icon. The files and folders that are on the media card will be displayed on your screen.
20 Important information 20 Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only. When programming emergency numbers or making test calls to emergency numbers: ■ Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. ■ Perform these activities in the off-peak hours, such as early morning or late evening. This equipment complies with Part 68 of FCC Rules.
Your telephone company may make changes to its facilities, equipment, operations or procedures that could affect the proper functioning of your equipment. If they do, you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service. If you experience trouble with your MFC-5200C, please contact a Brother Authorized Service Center for information on obtaining service or repair.
Federal Communications Commission (FCC) Declaration of Conformity (USA only) Responsible Party: Brother International Corporation 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA TEL: (908) 704-1700 declares, that the products Product Name: MFC-5200C comply with Part 15 of the FCC Rules.
International ENERGY STAR® Compliance Statement As an ENERGY STAR® Partner, Brother Industries, Ltd. has determined that product meets the ENERGY STAR® guidelines for energy efficiency. Important safety instructions 1 2 3 4 5 6 7 8 9 10 Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.
11 12 13 14 15 16 17 If an extension cord is used with this product, make sure that the total ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes (USA only). Do not place anything in front of the machine that will block received faxes. Do not place anything in the path of received faxes.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. PhotoCapture Center is a trademark of Brother International Corporation. Multi-Function Link and True2Life are registered trademarks of Brother International Corporation. © Copyright 2002 Brother Industries, Ltd. All rights reserved. Windows and Windows NT, Microsoft, MS-DOS, Excel and Word are registered trademarks of Microsoft in the U.S. and other countries.
21 Troubleshooting and routine maintenance 21 Troubleshooting IMPORTANT For technical and operational help, you must call the country where you bought the MFC. Calls must be made from within that country. Error Messages As with any sophisticated office product, errors may occur. If this happens, your MFC identify the problem and displays an error message. The most common error messages are shown below. You can correct most problems by yourself.
ERROR MESSAGES ERROR MESSAGE CAUSE ACTION DOC. COVER OPEN The document cover is open. Remove any paper from the ADF and close the document cover, and then press Stop/Exit. DR MODE IN USE The machine is set to Distinctive Ring mode. You can not change the Receive Mode from Manual to another mode. Set Distinctive Ring to OFF. (See Turning off the Distinctive Ring on page 5-11.) HIGH TEMPERATURE The print heads are too warm. Allow the MFC to cool down.
Original jams Based upon where the original or printed sheet is jammed, follow the appropriate set of instructions to remove it. Original is jammed in the top of the ADF unit. 1 Take out any paper from the ADF that is not jammed. 2 Lift the ADF cover 3 Pull the jammed original out to the right. 4 Close the ADF cover. 5 Press Stop/Exit. Original is jammed inside the ADF unit. 1 Take out any paper from the ADF that is not jammed. 2 Lift the document cover. 3 Pull the jammed original out to the right.
Printer Jam or Paper Jam Remove the jammed paper depending on where it is jammed in the MFC. Paper is jammed in the paper tray. 1 Remove any paper from the paper tray that is not jammed. 2 Pull up the jammed paper to remove it. To improve the reliability of paper feeding, turn on Secure Feed mode by pressing the Ink and Scan to keys simultaneously. The MFC will then feed paper more securely, but paper feeding will take a longer time.
Paper is jammed inside the MFC. 1 Open the scanner Scanner Cover cover by releasing the scanner cover release lever and lifting the scanner cover. 2 Remove the jammed paper. If the jammed paper is under the print heads, unplug the MFC, and then you can move the print heads to take out the paper. 3 Close the scanner cover. Paper is jammed inside the front of the MFC. Pull the jammed paper toward you.
Paper is jammed inside the back of the MFC. If the paper rips, the pieces of paper may get stuck inside the back of the machine. 1 Remove any paper from the paper tray that is not jammed. 2 Open the manual feed cover. 3 Use tweezers to pull out the ripped pieces of paper. 4 Close the manual feed cover.
If you are having difficulty with your MFC If you think there is a problem with your MFC, make a copy first. If the copy looks good, the problem is probably not your MFC. Check the chart below and follow the troubleshooting tips. DIFFICULTY SUGGESTIONS Printing or Receiving Faxes Condensed print and white streaks across the page or the top and bottom of sentences are cut off. If your copy looks good, you probably had a bad connection, with static or interference on the phone line.
DIFFICULTY SUGGESTIONS Phone Line or Connections The MFC does not answer when called Make sure the MFC is in the correct receiving mode for your setup (either MANUAL, FAX ONLY, FAX/TEL, or EXTERNAL TAD). Check for a dial tone. If possible, call your MFC to hear it answer. If there is still no answer, check the telephone line cord connection. If there is no ringing when you call your MFC, ask your telephone company to check the line.
DIFFICULTY SUGGESTIONS Cannot print when using Paint Brush. Try setting the Display setting to ’256 colors.’ Cannot print when using Adobe Illustrator. Try to reduce the print resolution. Thick lines and thin lines appear alternately. (banding) Turn OFF ’Bi-Directional Printing’ from the ’Basic’ tab in the printer driver. There are some dense lines. Turn ON ’Reverse Order’ from the ’Paper’ tab in the printer driver.
How to improve print quality Cleaning the print head Clean the print head if you get a horizontal line in the text or graphics on your printed pages. You can clean the four color print heads (black, cyan, yellow, magenta) or a single color by using the Ink key. WARNING Do NOT clean the print head by touching it with your hand or a cloth. 1 Press Ink. 2 Press 1 to select 1.CLEANING. or to select the color you want to clean. 3 Press Press Menu/Set. The MFC will clean the print head.
5 If the quality is OK for all the colors, press 1 (YES) to go to STEP B —OR— If white horizontal lines appear in some color blocks below, press 2 (NO). OK Poor The LCD will ask you if the print BLACK OK? 1.YES 2.NO quality is OK for each color. 6 Press 2 (NO) for any color with a problem. The LCD shows: START CLEANING? 1.YES 2.NO Press 1 (YES). the MFC will start cleaning the colors. 7 After cleaning is finished, press Fax Start.
12 13 Repeat Steps 1 and 2 (in Print Quality Check) to print another sample Print Quality Check Sheet and then check it. Press Stop/Exit. When an ink head nozzle is clogged the printed sample looks like this. After the ink head nozzle is cleaned, the horizontal lines are gone. If you still see missing ink in this Print Quality Check Sheet, repeat the cleaning and test print procedures at least five times.
Checking the ink volume You can check the ink that is left in the cartridge. 1 Press Ink. 2 Press 3 to select 3.INK VOLUME. or to select the color 3 Press INK VOLUME BLACK you want to check. Press Menu/Set. The LCD shows the ink volume. BLACK - 4 + Press Stop/Exit. Packing and shipping the MFC Whenever you transport the MFC, use the packaging that came with it. If you do not pack the MFC properly, you may void your warranty.
3 4 5 6 7 8 Unplug the MFC from the telephone wall jack (phone socket). Unplug the MFC from the AC power outlet. Unplug the Parallel cable or USB cable from the MFC. Remove the telephone line cord, and put all the parts in their original packaging or protective wrapping. Wrap the MFC in the plastic bag. Place the MFC in the original box with the original packaging material.
9 Pack any extra parts (cord and printed materials) in the box. DO NOT pack the used ink cartridges. If you are returning the MFC to Brother as part of the Brother Exchange Service, pack only the MFC. Keep all the separate parts to use with your ‘Exchange’ machine. 10 Close the carton.
Routine maintenance Cleaning the Scanner Unplug the MFC and lift the document cover. Clean the scanner glass and the white film with isopropyl alcohol on a soft lint-free cloth. White Film Document Cover Open the document cover. Clean the white film and the glass strip under the film with isopropyl alcohol on a lint-free cloth.
Cleaning the MFC printer platen WARNING ■ Be careful not to touch the paper feed star wheels and flat cable, and encoding film. ■ Be sure to unplug the MFC from the AC power outlet before cleaning the printer platen. To clean your MFC printer platen, wipe it with a soft lint free cloth that is dry.
3 4 5 Press Menu/Set. If one or more ink cartridges are empty, for example Black, the LCD shows INK EMPTY BLACK and PLS OPEN COVER. Pull the Scanner cover release lever and lift the Scanner cover. Press the appropriate colored ink cartridge cover to open it, and then remove the ink cartridge. PUSH PUSH PUSH PUSH Ink Cartridge Covers 6 7 Open the new ink cartridge bag for the color shown on the LCD, and then take out the ink cartridge.
10 For each new cartridge, press 1 on the dial pad to reset the ink dot counter for that color automatically. The MFC will enter a cleaning cycle for approximately 3 minutes for each replaced cartridge. The LCD alternately shows CLEANING and PLEASE WAIT. When the MFC completes the cleaning cycle, the LCD returns to Standby mode (date and time). WARNING If ink gets in your eyes, irrigate them with water immediately and consult a doctor if you are concerned.
S Specifications S Product description The MFC-5200C is a 6in1 Multi-Function Center: Color Printer, Color Copier (multiple copies), Color Scanner, Plain Paper Color Fax, PhotoCapture Center™ and PC Fax (via your PC).
Print media Paper Input Paper Tray ■ Paper type: Plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes ■ Paper size: Letter, Legal, A5, B5, Executive, envelopes (commercial No. 10, DL, C5), Post card, Index card. Width 3.5-8.5" (89-216 mm) Height 4.0-14" (101-356 mm) Weight 17-32 lb (64-120 g/m2) For more details, see Paper Specifications for Paper Tray, page 2-2. ■ Maximum paper tray capacity: Approx. 100 sheets of 20 lb (80 g/m2) plain paper.
Fax Compatibility ITU-T Group 3 Coding System MH/MR/MMR/JPEG Modem Speed 33600-2400 bps Automatic Fallback Document Size ADF Width: 5.8" to 8.5" (148 mm to 216 mm) ADF Height: 5.8" to 14.0" (148 mm to 356 mm) Scanner Width: Max. 8.5" (216 mm) Scanner Height: Max. 11.7" (297 mm) Scanning Width 8.2 inches (208 mm) Printing Width 8.
Scanner Color/Mono Color/Mono TWAIN Compliant Yes Resolution Up to 9,600 × 9,600 dpi (interpolated) Up to 600 × 2,400 dpi (optical) Document Size ADF Width: ADF Height: Scanner Width: Scanner Height: Scanning Width 8.2 inches (208 mm) Gray Scale 256 levels 5.8" to 8.5" (148 mm to 216 mm) 5.8" to 14.0" (148 mm to 356 mm) Max. 8.5" (216 mm) Max. 11.7" (297 mm) Printer Printer Driver Windows® 95/98/98SE/Me/2000 Professional/XP and Windows NT® Workstation Version 4.
Computer Requirements Minimum System Requirements Processor Minimum Speed Minimum Recommended RAM RAM 95, 98, 98SE Pentium 75MHz 24 MB 32 MB Me Pentium 150 MHz Pentium 75MHz 32 MB 64 MB NT® Workstation 4.0 2000 Professional Pentium 133MHz Pentium 233MHz 64 MB 128 MB XP Computer Platform & Operating System Version Windows® Operating System Apple® IMac™/iBook™ G3/G4 Operating System OS 8.5 - 8.51 (Printing & PC-FAX Only) OS 8.6 - 9.2 (Printing, Scanning and PC-FAX Only) Mac OS X v.10.
Consumable Items Ink Black and 3 individual color ink cartridges separate from the four print heads. Service Life of Ink Cartridge Approximately 950 page/Black cartridge at 5% coverage with 450 × 150 dpi resolution (Fast). Approximately 450 page/Color cartridge at 5% coverage with 450 × 150 dpi resolution (Fast). These numbers are based on consecutive printing; the numbers will vary based on print frequency and number of pages. The MFC periodically cleans the print head to maintain print quality.
G Glossary G ADF (Automatic Document Feeder) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Auto Dial List A listing of names and numbers stored in Speed Dial memory, in numerical order. Automatic fax transmission Sending a fax without picking up the handset of an external phone or pressing Hook. Automatic Redial A feature that enables your MFC to redial the last fax number if the original fax did not go through because the line was busy.
Communication error (or Comm. Error) An error during fax sending or receiving, usually caused by line noise or static. Coding Method Method of coding the information contained in a document. All fax machines must use a minimum standard of Modified Huffman (MH). Your fax machine is capable of greater compression methods, Modified Read (MR), Modified Modified Read (MMR) and Joint Photographic Experts Group (JPEG), if the receiving machine has the same capability.
External phone A TAD (telephone answering device) or telephone that is plugged into the EXT jack of your MFC. F/T Ring Time The length of time that the Brother machine rings (when the receive mode setting is FAX/TEL) to notify you to pick up a voice call that it answered. Fax Activity Report Lists information about the last 200 incoming and outgoing faxes. TX means Transmit. RX means Receive. Fax Forwarding Sends a fax received in memory to another preprogrammed fax number.
Manual fax When you lift the handset of your external telephone so you can hear the receiving fax machine answer before you press Start to begin transmission. Menu mode Programming mode for changing your machine’s settings. Multi-Function Link Pro® Suite Turns your MFC into a printer and a scanner and enables PC faxing using the MFC. Near Edge Allows you to reduce unprintable areas. Next Fax Reservation Dual Access accepts the next original in the ADF for transmission while the Memory is full.
Remote Activation Allows you to transfer a fax call, answered at an external or extension phone, to the MFC. Remote Retrieval Access The ability to access your MFC remotely from a touch tone phone. Remote Retrieval Access Code The four-digit code (159 ) that allows you to call and access your MFC from a remote location. Resolution The number of vertical and horizontal lines per inch. See: Standard, Super Fine and Photo. Ring Delay The number of rings before the MFC answers in FAX mode.
Temporary Settings You can select certain options for each fax transmission without changing the default settings. Tone A form of dialing on the telephone line used for Touch Tone telephones. Transmission The process of sending documents over the phone lines from your MFC to the receiving fax machine. Transmission Verification Report A listing of each transmission, that shows its date, time and number.
S INDEX A access codes, storing and dialing ................................ 7-5 accessories and supplies ........ii ADF (Automatic Document Feeder) .............................. 6-1 ADF cover ......................... 21-3 automatic dialing ............................... 7-4 fax receive ........................ 5-1 fax redial ........................... 6-8 transmission ..................... 6-7 B Broadcasting ....................... 7-6 setting up Groups for ........
D F Date and Time .................... 4-2 Delayed Batch Transmission .................. 6-16 Delayed Fax ..................... 6-15 dialing a pause ............................ 7-7 access codes and credit card numbers ......................... 7-5 automatic fax redial ......... 6-8 Fax Redial ....................... 7-7 Groups ............................. 7-6 Search ............................. 7-4 Speed Dial numbers ........ 7-5 drivers Macintosh ...................... 19-1 printer ...................
FAX/TEL mode ................... 5-1 answering at extension phones ............................ 5-5 double-ringing (voice calls) .................... 5-3 Easy Receive ................... 5-4 FAX Receive Code ........... 5-6 receiving faxes ................. 5-5 Setting F/T Ring Time ...... 5-3 Setting Ring Delay ........... 5-2 Telephone Answer Code .. 5-5 FCC notices ...................... 20-1 L LCD (Liquid Crystal Display) ..................... 1-3, 3-1 M HELP ............................
Paper ........................... 2-1, S-2 capacity ........................... 2-2 jam ................................. 21-3 Size .................................. 4-2 size of original .................. 6-1 Type ................................. 4-1 PaperPort® accessing ....................... 15-2 exporting ...................... 15-23 importing ...................... 15-22 uninstall ....................... 15-23 PC FAX (For Windows®) .. 17-1 receiving ......................
S Safety Instructions .......vii, 20-4 Scanning into PC .............. 15-3 ScanSoft™ PaperPort® ................. 15-19 Scansoft™ TextBridge® OCR ........................... 15-22 Search, for stored numbers 7-4 Setup Date and Time .................. 4-2 Station ID (fax header) ..... 4-3 shipping the machine ...... 21-13 software Brother Control Center ... 14-1 ScanSoft™ Paper Port® ................ 15-19 Speed Dial .......................... 1-3 changing ........................... 7-2 dialing ............
Press 9 0. EXIT REMOTE OPERATION Press 9 8 then for EXTERNAL TAD, press 1. FAX/TEL, press 2. FAX/ONLY, press 3. CHANGE ANSWER MODE 1 long beep — Fax message(s) 3 short beeps — No messages Press 9 7 1 CHECK RECEIVING STATUS 4 Using Remote Retrieval Access Code 1 Dial your fax number from a fax machine using touch tone. 2 When your MFC answers, immediately enter your Remote Retrieval Access Code (159 ).
Changing Remote Retrieval Access Code The cannot be changed. 2 Program Fax Forwarding Number, press 4. Enter the new fax number where you want your fax messages forwarded followed by . Turn Fax Storage on, press 6. Turn Fax Storage off, press 7. RETRIEVE A FAX Press 9 6 then to Retrieve all faxes, press 2, then enter the number of remote fax machine, followed by After the beep, hang up and wait. Erase all fax messages, press 3. 3 . R - 2 REMOTE RETRIEVAL ACCESS CARD 1 Press Menu/Set, 2, 5, 3.
EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. This is confirmed by the registration number. The abbreviation, IC, before the registration number signifies that registration was performed based on a Declaration of Conformity indicating that Industry Canada technical specifications were met. It does not imply that Industry Canada approved the equipment.
® Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only.
