Online User's Guide MFC-J4340DW MFC-J4440DW MFC-J4540DW © 2020 Brother Industries, Ltd. All rights reserved.
Home > Table of Contents Table of Contents Before You Use Your Machine ............................................................................................................. 1 Definitions of Notes ........................................................................................................................................ 2 Trademarks ....................................................................................................................................................
Home > Table of Contents Print Using Brother iPrint&Scan (Windows/Mac) ......................................................................................... 80 Print Photos or Documents Using Brother iPrint&Scan (Windows/Mac)............................................ 81 Print on Both Sides of the Paper Automatically Using Brother iPrint&Scan (Automatic 2-sided Printing)(Windows/Mac) .....................................................................................................................
Home > Table of Contents Send a Fax in Real Time .................................................................................................................. 185 Send a Fax at a Specified Time (Delayed Fax)................................................................................ 186 Change the Fax Auto Redial Setting ................................................................................................ 187 Cancel a Fax in Progress ......................................................
Home > Table of Contents Security .............................................................................................................................................. 323 Before Using Network Security Features ................................................................................................... 324 Configure Certificates for Device Security ................................................................................................. 325 Supported Security Certificate Features ..
Home > Table of Contents About Using TX Lock........................................................................................................................ 395 Mobile/Web Connect ......................................................................................................................... 399 Brother Web Connect................................................................................................................................. 400 Brother Web Connect Overview ...............
Home > Table of Contents Clean the Print Head from Your Brother Machine ............................................................................ 511 Clean the Print Head Using Web Based Management .................................................................... 513 Clean the Print Head from Your Computer (Windows)..................................................................... 514 Clean the Machine's LCD............................................................................................
Home > Before You Use Your Machine Before You Use Your Machine • Definitions of Notes • Trademarks • Open Source Licensing Remarks • Copyright and License • Important Notes 1
Home > Before You Use Your Machine > Definitions of Notes Definitions of Notes We use the following symbols and conventions throughout this User's Guide: WARNING WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries. CAUTION CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.
Home > Before You Use Your Machine > Trademarks Trademarks Apple, App Store, AirPrint, Mac, iPad, iPhone, iPod touch, macOS, iPadOS and Safari are trademarks of Apple Inc., registered in the United States and other countries. Nuance and PaperPort are trademarks or registered trademarks of Nuance Communications, Inc. or its affiliates in the United States and/or other countries. Wi-Fi®, Wi-Fi Alliance® and Wi-Fi Direct® are registered trademarks of Wi-Fi Alliance®.
Home > Before You Use Your Machine > Open Source Licensing Remarks Open Source Licensing Remarks This product includes open-source software. To view Open Source Licensing Remarks and Copyright Information, go to your model's Manuals page at support.brother.com.
Home > Before You Use Your Machine > Copyright and License Copyright and License ©2020 Brother Industries, Ltd. All rights reserved. This product includes software developed by the following vendors: This product includes the “KASAGO TCP/IP” software developed by ZUKEN ELMIC, Inc. Copyright 1989-2020 Datalight, Inc., All Rights Reserved. FlashFX® Copyright 1998-2020 Datalight, Inc.
Home > Before You Use Your Machine > Important Notes Important Notes • Check support.brother.com for Brother driver and software updates. • To keep your machine performance up to date, check support.brother.com for the latest firmware upgrade. Otherwise, some of your machine's functions may not be available. • Do not use this product outside the country of purchase as it may violate the wireless telecommunication and power regulations of that country.
Home > Introduction to Your Machine Introduction to Your Machine • Before Using Your Machine • Control Panel Overview • LCD Overview • Touchscreen LCD Overview • Settings Screen Overview • Navigate the Touchscreen • Set the Ready Screen • Set Default Function Screens • Enter Text on Your Brother Machine • Access Brother Utilities (Windows) • USB / Ethernet Port Locations on Your Brother Machine 7
Home > Introduction to Your Machine > Before Using Your Machine Before Using Your Machine Before attempting any printing operation, confirm the following: • Make sure you have installed the correct software and drivers for your machine. • For USB or network cable users: Make sure the interface cable is physically secure. Selecting the correct type of paper For high quality printing, it is important to select the correct type of paper.
Home > Introduction to Your Machine > Control Panel Overview Control Panel Overview >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1 2 3 4 5 6 8 7 1. 1.8"(44.9 mm) Liquid Crystal Display (LCD) Displays messages to help you set up and use the machine. 2. Mode Buttons FAX Press to switch the machine to Fax mode. SCAN Press to switch the machine to Scan mode. COPY Press to switch the machine to Copy mode. WEB Press to switch the machine to Web mode. 3.
Press to access the ink menu while the machine is idle. • Press to store Speed Dial and Group numbers in the machine's memory. • Press to look up and dial numbers that are stored in the machine's memory. Press to configure the wireless settings while the machine is idle. a or b Press to scroll through the menus and options. d or c • Press to move the cursor left or right on the LCD. • Press to either confirm or cancel a procedure which is in progress. 4.
8. Power On/Off Press to turn the machine on. Press and hold to turn the machine off. The LCD displays [Shutting Down] and stays on for a few seconds before turning itself off. A connected external telephone or Telephone Answering Device (TAD) will always remain available. If you turn the machine off using , it will still clean the print head periodically to maintain print quality.
5. Power On/Off Press to turn the machine on. Press and hold to turn the machine off. The touchscreen displays [Shutting Down] and stays on for a few seconds before turning itself off. A connected external telephone or Telephone Answering Device (TAD) will always remain available. If you turn the machine off using , it will still clean the print head periodically to maintain print quality.
Home > Introduction to Your Machine > LCD Overview LCD Overview Related Models: MFC-J4340DW The Home screen shows the machine’s status when the machine is idle. When displayed, this indicates that your machine is ready for the next command. Home Screen 1 2 01. 01. 2021 Fax 6 1. 01 5 4 3 Quiet Mode This icon appears when the [Quiet Mode] setting is set to [On]. The Quiet Mode setting can reduce printing noise. When Quiet Mode is turned on, the print speed becomes slower. 2.
Home > Introduction to Your Machine > Touchscreen LCD Overview Touchscreen LCD Overview Related Models: MFC-J4440DW/MFC-J4540DW You can switch Home screens by pressing d or c. From the Home screens, you can access the various settings. Home Screen 1 2 3 4 5 6 7 This screen shows the machine’s status when the machine is idle. When displayed, it indicates that your machine is ready for the next command. 1. Date & Time Displays the date and time set on the machine. Quiet Mode 2.
• Your machine is not connected to the wireless access point/router. Press this button to configure wireless settings. For more detailed information, see the Quick Setup Guide. • The wireless setting is disabled. The wireless network is connected. A three-level indicator in each of the Home screens displays the current wireless signal strength. The wireless access point/router cannot be detected. You can configure wireless settings by pressing the Wireless Status button. 5.
Related Information • Introduction to Your Machine Related Topics: • Set the Ready Screen • Reduce Printing Noise • Check the Ink Volume (Page Gauge) • Settings Screen Overview • Error and Maintenance Messages 16
Home > Introduction to Your Machine > Settings Screen Overview Settings Screen Overview Related Models: MFC-J4440DW/MFC-J4540DW The touchscreen shows the machine's status when you press [Settings]. Use the Settings menu to access all of your Brother machine's settings. 2 3 1 4 8 5 7 6 1. [Maintenance] Press to access the following menus: • [Improve Print Quality] • [Print Head Cleaning] • [Ink Volume] • [Ink Cartridge Model] • [Print Options] • [Ink Cartridge Check] 2.
Related Information • Introduction to Your Machine Related Topics: • Touchscreen LCD Overview • Check the Ink Volume (Page Gauge) 18
Home > Introduction to Your Machine > Navigate the Touchscreen Navigate the Touchscreen Related Models: MFC-J4440DW/MFC-J4540DW Using your finger, press d c or a b on the LCD to display and access the machine options. IMPORTANT DO NOT press the LCD with a sharp object such as a pen or stylus. It may damage the machine. NOTE DO NOT touch the LCD immediately after plugging in the power cord or turning on the machine. Doing this may cause an error. This product adopts the font of ARPHIC TECHNOLOGY CO., LTD.
Home > Introduction to Your Machine > Set the Ready Screen Set the Ready Screen Related Models: MFC-J4440DW/MFC-J4540DW You can change the Ready screen to either the [Screen 1], [Screen 2], [Screen 3], [Shortcuts 1], [Shortcuts 2] or [Shortcuts 3] screen. When the machine is idle or you press 1. Press , the machine will go back to the screen that you have set. [Settings] > [All Settings] > [General Setup] > [Screen Settings] > [Home Screen]. 2.
Home > Introduction to Your Machine > Set Default Function Screens Set Default Function Screens Related Models: MFC-J4440DW/MFC-J4540DW You can set the Scan default screen using the Screen Settings. 1. Press [Settings] > [All Settings] > [General Setup] > [Screen Settings] > [Scan Screen]. 2. Press a or b to display the scan options, and then select the option you want to set as the default screen. 3. Press .
Home > Introduction to Your Machine > Enter Text on Your Brother Machine Enter Text on Your Brother Machine • The characters that are available may differ depending on your country. • For touchscreen models, the keyboard layout may differ depending on the function you are setting. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine.
• Press to cycle between letters, numbers and special characters. • Press to cycle between lowercase and uppercase letters. • To move the cursor to the left or right, press d or c. Inserting spaces • To enter a space, press [Space]. Or, you can press c to move the cursor. Making corrections • If you entered an incorrect character and want to change it, press d or c to highlight the incorrect character. Press , and then enter the correct character.
Home > Introduction to Your Machine > Access Brother Utilities (Windows) Access Brother Utilities (Windows) Brother Utilities is an application launcher that offers convenient access to all Brother applications installed on your computer. 1. Do one of the following: • Windows 10 Click • > Brother > Brother Utilities. Windows 8.
Home > Introduction to Your Machine > Access Brother Utilities (Windows) > Uninstall the Brother Software and Drivers (Windows) Uninstall the Brother Software and Drivers (Windows) 1. Do one of the following: • Windows 10 Click • > Brother > Brother Utilities. Windows 8.1 Move your mouse to the lower left corner of the Start screen and click (if using a touch-based device, swipe up from the bottom of the Start screen to bring up the Apps screen).
Home > Introduction to Your Machine > USB / Ethernet Port Locations on Your Brother Machine USB / Ethernet Port Locations on Your Brother Machine The USB and Ethernet ports are located inside the machine (Ethernet ports are available only for certain models). To install the driver and software necessary to use your machine, go to your model's Downloads page at support.brother.com. 1. Place both hands under the plastic tabs on both sides of the machine to lift the scanner cover (1) into the open position.
Home > Paper Handling Paper Handling • Load Paper • Load Documents 27
Home > Paper Handling > Load Paper Load Paper • Load Paper in Paper Tray #1 / Paper Tray #2 • Load Paper in the Manual Feed Slot • Unprintable Area • Paper Settings • Acceptable Print Media • Error and Maintenance Messages • Paper Handling and Printing Problems 28
Home > Paper Handling > Load Paper > Load Paper in Paper Tray #1 / Paper Tray #2 Load Paper in Paper Tray #1 / Paper Tray #2 • Load Cut-Sheet Paper or Photo Paper in the Paper Tray #1 / Paper Tray #2 • Load Legal Size Paper in the Paper Tray #1 / Paper Tray #2 • Load Envelopes in the Paper Tray #1 29
Home > Paper Handling > Load Paper > Load Paper in Paper Tray #1 / Paper Tray #2 > Load Cut-Sheet Paper or Photo Paper in the Paper Tray #1 / Paper Tray #2 Load Cut-Sheet Paper or Photo Paper in the Paper Tray #1 / Paper Tray #2 • If the [Check Paper] setting is set to [On] and you pull the paper tray out of the machine, a message appears on the LCD, allowing you to change the paper size and paper type. • Load only one size and type of paper in the paper tray at a time.
Always make sure the paper is not curled or wrinkled. 5. Gently load paper in the paper tray with the printing surface face down. Make sure the paper is flat in the tray and the paper length guide (1) touches the edges of the paper. 1 IMPORTANT • Be careful not to push the paper in too far; it may lift at the back of the tray and cause paper feed problems. • Loading more than 20 sheets of photo paper may cause paper jams.
8. Pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2).
Home > Paper Handling > Load Paper > Load Paper in Paper Tray #1 / Paper Tray #2 > Load Legal Size Paper in the Paper Tray #1 / Paper Tray #2 Load Legal Size Paper in the Paper Tray #1 / Paper Tray #2 • If the [Check Paper] setting is set to [On] and you pull the paper tray out of the machine, a message appears on the LCD, allowing you to change the paper size and paper type. • Load only one size and type of paper in the paper tray at a time.
4. Gently press and slide the paper width guides (1) and the paper length guide (2) to fit the paper size. 1 2 5. Fan the stack of paper well to avoid paper jams and misfeeds. Always make sure the paper is not curled or wrinkled. 6. Gently load paper in the paper tray with the printing surface face down. Make sure the paper is flat in the tray and the paper length guide (1) touches the edges of the paper.
IMPORTANT Be careful not to push the paper in too far; it may lift at the back of the tray and cause paper feed problems. To add paper before the tray is empty, remove the paper from the tray and combine it with the paper you are adding. Always fan the stack of paper well to prevent the machine from feeding multiple pages. 7. Gently adjust the paper width guides (1) to fit the paper. Make sure the paper guides touch the edges of the paper. 1 8. Slowly push the paper tray completely into the machine. 9.
Home > Paper Handling > Load Paper > Load Paper in Paper Tray #1 / Paper Tray #2 > Load Envelopes in the Paper Tray #1 Load Envelopes in the Paper Tray #1 • If the [Check Paper] setting is set to [On] and you pull the paper tray out of the machine, a message appears on the LCD, allowing you to change the paper size and paper type. • You can load envelopes in a variety of sizes. See Related Information: Paper Type and Paper Size for Each Operation.
1 2 IMPORTANT If envelopes are multi-feeding, load one envelope in the paper tray at a time. 5. Slowly push the paper tray completely into the machine. 6. Pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2).
Home > Paper Handling > Load Paper > Load Paper in the Manual Feed Slot Load Paper in the Manual Feed Slot Load special print media in this slot, one sheet of paper at a time. The machine automatically turns on Manual Feed mode when you put paper in the manual feed slot. 1. Open the manual feed slot cover. 2. Lift the paper support. 3. Slide the manual feed slot paper guides to fit the width of the paper you are using. 4.
When using envelopes, load the envelopes with the printing surface face up and the flap on the left as shown in the illustration. IMPORTANT • DO NOT load more than one sheet of paper in the manual feed slot at any time. Doing this may cause a paper jam. When printing multiple pages, do not feed the next sheet of paper until the LCD displays a message instructing you to feed the next sheet. • DO NOT load paper in the manual feed slot when you are printing from the paper tray.
When loading an envelope, or a sheet of thick paper, push the media into the manual feed slot until you feel the paper feed rollers pull it. 6. Pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2). 2 1 • If the document does not fit on one sheet, the machine will prompt you to load another sheet of paper. Place another sheet of paper in the manual feed slot, and follow the instructions displayed on the LCD.
Home > Paper Handling > Load Paper > Unprintable Area Unprintable Area The unprintable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut-sheet paper and envelopes. The machine can print in the shaded areas of cut-sheet paper only when the Borderless print feature is available and turned on.
Home > Paper Handling > Load Paper > Paper Settings Paper Settings • Change the Paper Size and Paper Type • Change the Check Paper Setting • Shrink Page Size of an Oversized Incoming Fax 42
Home > Paper Handling > Load Paper > Paper Settings > Change the Paper Size and Paper Type Change the Paper Size and Paper Type Set the Paper Size and Paper Type settings for the paper tray. • To get the best print quality, set the machine for the type of paper you are using. • When you change the size of the paper you load in the tray, you must change the Paper Size setting on the LCD at the same time. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2.
• Error and Maintenance Messages • Paper Handling and Printing Problems 44
Home > Paper Handling > Load Paper > Paper Settings > Change the Check Paper Setting Change the Check Paper Setting If this setting is set to [On] and the paper tray is removed, the LCD displays a message asking if you want to change the Paper Size and Paper Type settings. The default setting is [On]. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a. Select [General Setup]. Press OK. b. Select [Check Paper]. Press OK. c.
Home > Paper Handling > Load Paper > Acceptable Print Media Acceptable Print Media The print quality can be affected by the type of paper you use in the machine. To get the best print quality for the settings you have selected, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated paper), glossy paper, recycled paper, and envelopes. We recommend testing various paper types before buying large quantities. For best results, use Brother paper.
Home > Paper Handling > Load Paper > Acceptable Print Media > Recommended Print Media Recommended Print Media For the best print quality, we recommend using the Brother paper listed in the table. Brother paper may not be available in all countries. If Brother paper is not available in your country, we recommend testing various paper types before purchasing large quantities.
Home > Paper Handling > Load Paper > Acceptable Print Media > Handle and Use Print Media Handle and Use Print Media • Store paper in its original packaging and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. • Avoid touching the shiny (coated) side of photo paper. • Some envelope sizes require that you set margins in the application. Make sure you do a test print first before printing many envelopes.
Home > Paper Handling > Load Paper > Acceptable Print Media > Choose the Right Print Media Choose the Right Print Media • Paper Type and Paper Size for Each Operation • Paper Capacity of the Paper Trays • Load Cut-Sheet Paper or Photo Paper in the Paper Tray #1 / Paper Tray #2 • Load Envelopes in the Paper Tray #1 • Load Paper in the Manual Feed Slot 49
Home > Paper Handling > Load Paper > Acceptable Print Media > Choose the Right Print Media > Paper Type and Paper Size for Each Operation Paper Type and Paper Size for Each Operation Paper Type Cut-Sheet Cards Envelopes 1 Paper Size Usage Fax Copy Direct Print 1 Printer A4 210 x 297 mm Yes Yes Yes Yes Letter 215.9 x 279.4 mm Yes Yes Yes Yes Legal 215.9 x 355.6 mm Yes Yes - Yes Mexico Legal 215.9 x 339.
Home > Paper Handling > Load Paper > Acceptable Print Media > Choose the Right Print Media > Paper Capacity of the Paper Trays Paper Capacity of the Paper Trays Paper Size Paper Types No. of sheets Weight Thickness A4, Letter, Legal, Mexico Legal, India Legal, Folio, Executive, A5, A6, Envelopes (C5, Com-10, DL, Monarch), Photo (10 x 15 cm), Photo L (9 x 13 cm), Photo 2L (13 x 18 cm), Index card (13 x 20 cm) Plain Paper, Recycled Paper 150 1 64 to 120 g/m² 0.08 to 0.
Home > Paper Handling > Load Documents Load Documents • Load Documents in the Automatic Document Feeder (ADF) • Load Documents on the Scanner Glass • Unscannable Area 52
Home > Paper Handling > Load Documents > Load Documents in the Automatic Document Feeder (ADF) Load Documents in the Automatic Document Feeder (ADF) The ADF can hold multiple pages and feeds each sheet individually. Use paper that is within the sizes and weights shown in the table. Always fan the pages before placing them in the ADF. Document Sizes and Weights Length 1: 148 to 355.6 mm Width: 148 to 215.
Related Information • Load Documents Related Topics: • Copy a Document • Error and Maintenance Messages • Telephone and Fax Problems • Other Problems 54
Home > Paper Handling > Load Documents > Load Documents on the Scanner Glass Load Documents on the Scanner Glass Use the scanner glass to fax, copy, or scan one page at a time. Document Sizes Supported Length: Up to 297 mm Width: Up to 215.9 mm Weight: Up to 2 kg (ADF models) To use the scanner glass, the ADF must be empty and the ADF document support must be closed. 1. Lift the document cover. 2.
Home > Paper Handling > Load Documents > Unscannable Area Unscannable Area The unscannable area of a page depends on the settings in the application you are using. The figures below show the typical unscannable measurements. Usage Fax Document Size A4 Top (1) Left (2) Bottom (3) Right (4) 3 mm 3 mm 1 Letter 4 mm Legal Copy All paper sizes Scan 1 3 mm 3 mm 1 mm 1 mm The unscannable area is 1 mm when using the ADF.
Home > Print Print • Print from Your Computer (Windows) • Print from Your Computer (Mac) • Print Using Brother iPrint&Scan (Windows/Mac) • Print Photos Directly from a USB Flash Drive • Print an Email Attachment 57
Home > Print > Print from Your Computer (Windows) Print from Your Computer (Windows) • Print a Photo (Windows) • Print a Document (Windows) • Cancel a Print Job (Windows) • Print More Than One Page on a Single Sheet of Paper (N in 1) (Windows) • Print as a Poster (Windows) • Print on Both Sides of the Paper Automatically (Automatic 2-sided Printing) (Windows) • Print as a Booklet Automatically (Windows) • Print a Colour Document in Greyscale (Windows) • Prevent Smudged Printouts and Paper Jams (Windows) •
Home > Print > Print from Your Computer (Windows) > Print a Photo (Windows) Print a Photo (Windows) 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears. 3. Make sure you have loaded the correct media in the paper tray. IMPORTANT • For best results, use Brother paper.
Home > Print > Print from Your Computer (Windows) > Print a Document (Windows) Print a Document (Windows) 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears. 3. Make sure you have loaded the correct size paper in the paper tray. 4. Click the Basic tab. 5.
Home > Print > Print from Your Computer (Windows) > Cancel a Print Job (Windows) Cancel a Print Job (Windows) If a print job was sent to the print queue and did not print, or was sent to the print queue in error, you may have to delete it to allow subsequent jobs to print. 1. Double-click the printer icon in the task tray. 2. Select the print job you want to cancel. 3. Click the Document menu. 4. Select Cancel. 5. Click Yes.
Home > Print > Print from Your Computer (Windows) > Print More Than One Page on a Single Sheet of Paper (N in 1) (Windows) Print More Than One Page on a Single Sheet of Paper (N in 1) (Windows) 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears. 3. Click the Basic tab. 4.
Home > Print > Print from Your Computer (Windows) > Print as a Poster (Windows) Print as a Poster (Windows) Enlarge your print size and print the document in poster mode. 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears. 3. Click the Basic tab. 4.
Home > Print > Print from Your Computer (Windows) > Print on Both Sides of the Paper Automatically (Automatic 2-sided Printing) (Windows) Print on Both Sides of the Paper Automatically (Automatic 2-sided Printing) (Windows) • Make sure the jam clear cover is closed. • If paper is curled, straighten it and put it back in the paper tray. • Use regular paper. DO NOT use bond paper. • If the paper is thin, it may wrinkle. 1. Select the print command in your application. 2.
Option for Portrait Description Short Edge (Top) Short Edge (Bottom) Option for Landscape Description Long Edge (Top) Long Edge (Bottom) Short Edge (Right) Short Edge (Left) 8. Select the Binding Offset check box to specify the offset for binding in inches or millimetres. 9. Click OK to return to the printer driver window. 10. Change other printer settings, if needed. The Borderless feature is not available when using this option. 11. Click OK again, and then complete your print operation.
Related Information • Print from Your Computer (Windows) Related Topics: • Print Settings (Windows) • Print as a Booklet Automatically (Windows) 66
Home > Print > Print from Your Computer (Windows) > Print as a Booklet Automatically (Windows) Print as a Booklet Automatically (Windows) Use this option to print a document in booklet format using 2-sided printing. The document's pages will be arranged according to the correct page number and will allow you to fold at the centre of the print output without having to change the order of the printed pages. • Make sure the jam clear cover is closed.
Option for Landscape Description Top Binding Bottom Binding 8. Select one of the options from the Booklet Printing Method menu. Option Description All Pages at Once Every page will be printed in booklet format (four pages to every piece of paper, two pages per side). Fold your printout in the middle to create the booklet.
Home > Print > Print from Your Computer (Windows) > Print a Colour Document in Greyscale (Windows) Print a Colour Document in Greyscale (Windows) Greyscale mode makes the print processing speed faster than colour mode. If your document contains colour, selecting Greyscale mode prints your document in 256 levels of greyscale. 1. Select the print command in your application. 2.
Home > Print > Print from Your Computer (Windows) > Prevent Smudged Printouts and Paper Jams (Windows) Prevent Smudged Printouts and Paper Jams (Windows) Some types of print media may need more drying time. Change the Reduce Smudge option if you have problems with smudged printouts or paper jams. 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button.
Home > Print > Print from Your Computer (Windows) > Use a Preset Print Profile (Windows) Use a Preset Print Profile (Windows) Print Profiles are presets designed to give you quick access to frequently-used printing configurations. 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears. 3. Click the Print Profiles tab. 4.
Related Information • Print from Your Computer (Windows) • Create or Delete Your Print Profile (Windows) Related Topics: • Print Settings (Windows) 72
Home > Print > Print from Your Computer (Windows) > Use a Preset Print Profile (Windows) > Create or Delete Your Print Profile (Windows) Create or Delete Your Print Profile (Windows) Add up to 20 new print profiles with customised settings. 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears. 3.
Home > Print > Print from Your Computer (Windows) > Change the Default Print Settings (Windows) Change the Default Print Settings (Windows) When you change an application's print settings, the changes only apply to documents printed with that application. To change print settings for all Windows applications, you must configure the printer driver properties. 1.
Home > Print > Print from Your Computer (Windows) > Print Settings (Windows) Print Settings (Windows) >> Basic Tab >> Advanced Tab Basic Tab 1. Media Type Select the media type you want to use. To achieve the best print results, the machine automatically adjusts its print settings according to the selected media type. 2. Print Quality Select the print quality you want. Because print quality and speed are related, the higher the quality, the longer it will take to print the document. 3.
Borderless Select this option to print photos without borders. Because the image data is created slightly larger than the paper size you are using, this will cause some cropping of the photo edges. You may not be able to select the Borderless option for some combinations of media type and quality, or from some applications. 4. Colour / Greyscale Select colour or greyscale printing. The print speed is faster in greyscale mode than it is in colour mode.
Advanced Tab 1. Colour Enhancement Select this option to use the Colour Enhancement feature. This feature analyses your image to improve its sharpness, white balance and colour density. This process may take several minutes depending on the image size and your computer's specifications. 2. Scaling Select these options to enlarge or reduce the size of the pages in your document. Fit to Paper Size Select this option to enlarge or reduce the document pages to fit a specified paper size.
5. Use Watermark Select this option to print a logo or text on your document as a watermark. Select one of the preset watermarks, add a new watermark, or use an image file you have created. 6. Header-Footer Print Select this option to print the date, time and PC login user name on the document. 7. Barcode Print Mode Select this option to print barcodes at the most suitable quality and resolution. 8.
Home > Print > Print from Your Computer (Mac) Print from Your Computer (Mac) • Print Using AirPrint 79
Home > Print > Print Using Brother iPrint&Scan (Windows/Mac) Print Using Brother iPrint&Scan (Windows/Mac) • Print Photos or Documents Using Brother iPrint&Scan (Windows/Mac) • Print on Both Sides of the Paper Automatically Using Brother iPrint&Scan (Automatic 2sided Printing)(Windows/Mac) • Print More Than One Page on a Single Sheet of Paper Using Brother iPrint&Scan (N in 1) (Windows) • Print a Colour Document in Greyscale Using Brother iPrint&Scan (Windows/Mac) 80
Home > Print > Print Using Brother iPrint&Scan (Windows/Mac) > Print Photos or Documents Using Brother iPrint&Scan (Windows/Mac) Print Photos or Documents Using Brother iPrint&Scan (Windows/Mac) 1. Make sure you have loaded the correct media in the paper tray. IMPORTANT For photo printing: • For best results, use Brother paper. • When you print on photo paper, load one extra sheet of the same photo paper in the paper tray. 2. Start Brother iPrint&Scan. • Windows Launch • (Brother iPrint&Scan).
• The actual screen may differ depending on the version of the application. • Use the latest application. See Related Information. • When printing documents with many pages, you can also select the pages you want to print. 7. Change other printer settings, if needed. 8. Click Print. IMPORTANT For photo printing: To get the best print quality for the settings you have selected, always set the Media Type option to match the type of paper you load.
Home > Print > Print Using Brother iPrint&Scan (Windows/Mac) > Print on Both Sides of the Paper Automatically Using Brother iPrint&Scan (Automatic 2-sided Printing)(Windows/Mac) Print on Both Sides of the Paper Automatically Using Brother iPrint&Scan (Automatic 2-sided Printing)(Windows/Mac) • Make sure the jam clear cover is closed. • If paper is curled, straighten it and put it back in the paper tray. • Use regular paper. DO NOT use bond paper. • If the paper is thin, it may wrinkle. 1.
Option Description On (Flip on short edge) 7. Change other printer settings, if needed. 8. Click Print.
Home > Print > Print Using Brother iPrint&Scan (Windows/Mac) > Print More Than One Page on a Single Sheet of Paper Using Brother iPrint&Scan (N in 1) (Windows) Print More Than One Page on a Single Sheet of Paper Using Brother iPrint&Scan (N in 1) (Windows) This feature is not available on Mac. 1. Launch (Brother iPrint&Scan). The Brother iPrint&Scan screen appears. 2. If your Brother machine is not selected, click the Select your Machine button, and then select your model name from the list. Click OK.
Home > Print > Print Using Brother iPrint&Scan (Windows/Mac) > Print a Colour Document in Greyscale Using Brother iPrint&Scan (Windows/Mac) Print a Colour Document in Greyscale Using Brother iPrint&Scan (Windows/Mac) Greyscale mode makes the print processing speed faster than colour mode. If your document contains colour, selecting Greyscale mode prints your document in 256 levels of greyscale. 1. Start Brother iPrint&Scan. • Windows Launch • (Brother iPrint&Scan).
Home > Print > Print Photos Directly from a USB Flash Drive Print Photos Directly from a USB Flash Drive Related Models: MFC-J4440DW/MFC-J4540DW Even if your machine is not connected to your computer, you can print photos directly from a USB Flash memory drive.
Home > Print > Print Photos Directly from a USB Flash Drive > Compatible USB Flash Drives Compatible USB Flash Drives Related Models: MFC-J4440DW/MFC-J4540DW Your Brother machine has a media drive (slot) for use with common data storage. IMPORTANT The USB direct interface supports only USB flash drives and digital cameras that use the USB mass storage standard. Other USB devices are not supported.
Home > Print > Print Photos Directly from a USB Flash Drive > Important Information about Photo Printing Important Information about Photo Printing Related Models: MFC-J4440DW/MFC-J4540DW Your machine is designed to be compatible with modern digital camera image files and USB flash drives. Read the points below to avoid photo printing problems: • The image file extension must be .JPG (other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognised).
Home > Print > Print Photos Directly from a USB Flash Drive > Print Photos from a USB Flash Drive on the Brother Machine Print Photos from a USB Flash Drive on the Brother Machine Related Models: MFC-J4440DW/MFC-J4540DW • Preview and Print Photos from a USB Flash Drive • Print a Photo Index Sheet (Thumbnails) from a USB Flash Drive • Print Photos by Image Number • Print Photos with Auto Cropping • Print Borderless Photos from a USB Flash Drive • Print the Date from Your Photo's Data • Print Settings for P
Home > Print > Print Photos Directly from a USB Flash Drive > Print Photos from a USB Flash Drive on the Brother Machine > Preview and Print Photos from a USB Flash Drive Preview and Print Photos from a USB Flash Drive Related Models: MFC-J4440DW/MFC-J4540DW You can preview your photos on the LCD before printing them, or print images stored on a USB flash drive. • If your photos are large files, there may be a delay before each photo is displayed. 1. Insert a USB flash drive in the USB slot. 2.
Home > Print > Print Photos Directly from a USB Flash Drive > Print Photos from a USB Flash Drive on the Brother Machine > Print a Photo Index Sheet (Thumbnails) from a USB Flash Drive Print a Photo Index Sheet (Thumbnails) from a USB Flash Drive Related Models: MFC-J4440DW/MFC-J4540DW Print a photo Index Sheet to see small preview versions of all pictures on your USB flash drive. • The machine assigns numbers for images (such as No.1, No.2, No.3, and so on).
Home > Print > Print Photos Directly from a USB Flash Drive > Print Photos from a USB Flash Drive on the Brother Machine > Print Photos by Image Number Print Photos by Image Number Related Models: MFC-J4440DW/MFC-J4540DW Before you can print an individual image, you must print the photo Index Sheet (thumbnails) to know the image number. 1. Insert a USB flash drive in the USB slot. 2. Press [JPEG Print] > [Index Print] > [Print Photos]. 3. Enter the image numbers you want to print using the touchscreen.
Home > Print > Print Photos Directly from a USB Flash Drive > Print Photos from a USB Flash Drive on the Brother Machine > Print Photos with Auto Cropping Print Photos with Auto Cropping Related Models: MFC-J4440DW/MFC-J4540DW If your photo is too long or too wide to fit within the layout space, part of the image will be cropped. • The factory setting is On. To print the entire image, change this setting to Off. • If you set the [Cropping] setting to Off, set the [Borderless] setting to Off, also.
Home > Print > Print Photos Directly from a USB Flash Drive > Print Photos from a USB Flash Drive on the Brother Machine > Print Borderless Photos from a USB Flash Drive Print Borderless Photos from a USB Flash Drive Related Models: MFC-J4440DW/MFC-J4540DW This feature expands the printable area to the edges of the paper. Printing time will be slower. 1. Insert a USB flash drive in the USB slot. 2. Press [JPEG Print] > [Select Files]. 3. Press d or c to display each photo.
Home > Print > Print Photos Directly from a USB Flash Drive > Print Photos from a USB Flash Drive on the Brother Machine > Print the Date from Your Photo's Data Print the Date from Your Photo's Data Related Models: MFC-J4440DW/MFC-J4540DW Print the date if it is already in your photo’s information. The date will be printed in the lower-right corner. To use this setting, the photo data must include the date. 1. Insert a USB flash drive in the USB slot. 2. Press [JPEG Print] > [Select Files]. 3.
Home > Print > Print Photos Directly from a USB Flash Drive > Print Photos from a USB Flash Drive on the Brother Machine > Print Settings for Photos Print Settings for Photos Related Models: MFC-J4440DW/MFC-J4540DW [Print Settings] to display the settings shown in the table. Press Option Description Print Quality Select the print resolution for your type of document. When you select the Inkjet Paper option in the Paper Type setting, you can select only Fine. Paper Type Select the paper type.
Home > Print > Print an Email Attachment Print an Email Attachment You can print files by emailing them to your Brother machine. • If this option is not available, update your machine's firmware. Go to your model's Downloads page at support.brother.com. • You can attach up to 10 documents, 20 MB in total, to an email.
2. Press a or b to display the [Online Functions] option, and then press it. • If this function is locked, contact your Network Administrator for access. • If information regarding [Online Functions] appears, read it, and then press [OK]. 3. Press a or b to display the [Enable] option, and then press it. Follow the on-screen instructions. Online Functions are enabled. 4. Press a or b to display the [Email Print] option, and then press it.
Home > Scan Scan • Scan Using the Scan Button on Your Machine • Scan Using Brother iPrint&Scan (Windows/Mac) • Scan from Your Computer (Windows) • Scan from Your Computer (Mac) • Configure Scan Settings Using Web Based Management 100
Home > Scan > Scan Using the Scan Button on Your Machine Scan Using the Scan Button on Your Machine • Scan Photos and Graphics • Save Scanned Data to a Folder as a PDF File • Save Scanned Data to a USB Flash Drive • Scan Multiple Business Cards and Photos (Auto Crop) • Scan to an Editable Text File Using OCR • Save Scanned Data as an Email Attachment • Scan to FTP • Scan to SSH FTP (SFTP) • Scan to Network (Windows) • Scan to SharePoint • Web Services for Scanning on Your Network (Windows 7, Windows 8.
Home > Scan > Scan Using the Scan Button on Your Machine > Scan Photos and Graphics Scan Photos and Graphics Send scanned photos or graphics directly to your computer. Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent changes, use Brother iPrint&Scan. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Load your document. 2. Press (SCAN). 3. Press a or b to select the [to PC] option, and then press OK. 4.
Option Description Document Size Select your document size. Brightness Select the brightness level. Contrast Select the contrast level. Auto Deskew Correct any skewed documents when they are scanned. Skip Blank Page When On is selected, blank pages are skipped. Remove Background Change the amount of background colour that is removed. 10. Press Mono Start or Colour Start. [Colour Setting] depends on the settings you have selected.
• To save the settings as a shortcut, press [Save as Shortcut]. You will be asked if you want to make this a One Touch Shortcut. Follow the LCD instructions. 7. Press [Start]. The machine starts scanning. If using the machine's scanner glass, follow the LCD instructions to complete the scanning job.
Home > Scan > Scan Using the Scan Button on Your Machine > Save Scanned Data to a Folder as a PDF File Save Scanned Data to a Folder as a PDF File Scan documents and save them to a folder on your computer as PDF files. Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent changes, use Brother iPrint&Scan. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Load your document. 2. Press (SCAN). 3.
Option Description File Type Select the file format for your document. Document Size Select your document size. Brightness Select the brightness level. Contrast Select the contrast level. Auto Deskew Correct any skewed documents when they are scanned. Skip Blank Page When On is selected, blank pages are skipped. Remove Background Change the amount of background colour that is removed. 10. Press Mono Start or Colour Start. [Colour Setting] depends on the settings you have selected.
Option Description Remove Background Colour Change the amount of background colour that is removed. • To save the settings as a shortcut, press [Save as Shortcut]. You will be asked if you want to make this a One Touch Shortcut. Follow the LCD instructions. 7. Press [Start]. The machine starts scanning. If using the machine's scanner glass, follow the LCD instructions to complete the scanning job.
Home > Scan > Scan Using the Scan Button on Your Machine > Save Scanned Data to a USB Flash Drive Save Scanned Data to a USB Flash Drive Related Models: MFC-J4440DW/MFC-J4540DW Scan documents and save them directly to a USB flash drive without using a computer. 1. Load your document. 2. Insert a USB flash drive in the USB slot. 3. Press [Scan to Media]. 4. Do one of the following: • • To change the settings, press [Options], and then go to the next step.
Option Description Skip Blank Page When On is selected, blank pages are skipped. Skip Blank Page Sensitivity Select the sensitivity level for detecting blank pages in the scanned data. The higher the sensitivity, the easier it is for the machine to detect blank pages. Remove Background Colour Change the amount of background colour that is removed. Margin Settings Adjust your document's margins. • To save the settings as a shortcut, press [Save as Shortcut].
Home > Scan > Scan Using the Scan Button on Your Machine > Save Scanned Data to a USB Flash Drive > Compatible USB Flash Drives Compatible USB Flash Drives Related Models: MFC-J4440DW/MFC-J4540DW Your Brother machine has a media drive (slot) for use with common data storage. IMPORTANT The USB direct interface supports only USB flash drives and digital cameras that use the USB mass storage standard. Other USB devices are not supported.
Home > Scan > Scan Using the Scan Button on Your Machine > Scan Multiple Business Cards and Photos (Auto Crop) Scan Multiple Business Cards and Photos (Auto Crop) Related Models: MFC-J4440DW/MFC-J4540DW You can scan multiple documents placed on the scanner glass. The machine will scan each document and use the Auto Crop feature to create separate files or a single multi-page file. Guidelines for Auto Crop 1. 10 mm or greater 2.
Home > Scan > Scan Using the Scan Button on Your Machine > Scan to an Editable Text File Using OCR Scan to an Editable Text File Using OCR Your machine can convert characters in a scanned document to text using optical character recognition (OCR) technology. You can edit this text using your preferred text-editing application. • The Scan to OCR feature is available for certain languages. • Use the Scan button on the machine to make temporary changes to the scan settings.
Option Description Resolution Select the scan resolution for your document. File Type Select the file format for your document. Document Size Select your document size. Brightness Select the brightness level. Contrast Select the contrast level. Auto Deskew Correct any skewed documents when they are scanned. Skip Blank Page When On is selected, blank pages are skipped. Remove Background Change the amount of background colour that is removed. 10. Press Mono Start or Colour Start.
Option Description Skip Blank Page When On is selected, blank pages are skipped. Remove Background Colour Change the amount of background colour that is removed. • To save the settings as a shortcut, press [Save as Shortcut]. You will be asked if you want to make this a One Touch Shortcut. Follow the LCD instructions. 7. Press [Start]. The machine starts scanning. If using the machine's scanner glass, follow the LCD instructions to complete the scanning job.
Home > Scan > Scan Using the Scan Button on Your Machine > Save Scanned Data as an Email Attachment Save Scanned Data as an Email Attachment Send the scanned data from your machine to your email application as an attachment. • Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent changes, use Brother iPrint&Scan.
To use the [Scan Settings] option, you must connect a computer with Brother iPrint&Scan installed to the machine. 8. Press a or b to select the [Set at Device] option, and then press OK. 9. Select the scan settings you want to change, and then press OK. Option Description Colour Setting Select the scan colour format of your document. Resolution Select the scan resolution for your document. File Type Select the file format for your document. Document Size Select your document size.
Option Description Document Size Select your document size. Brightness Select the brightness level. Contrast Select the contrast level. Auto Deskew Correct any skewed documents when they are scanned. Skip Blank Page When On is selected, blank pages are skipped. Remove Background Colour Change the amount of background colour that is removed. • To save the settings as a shortcut, press [Save as Shortcut]. You will be asked if you want to make this a One Touch Shortcut.
Home > Scan > Scan Using the Scan Button on Your Machine > Scan to FTP Scan to FTP Related Models: MFC-J4440DW/MFC-J4540DW Scan documents directly to an FTP server when you need to share the scanned information. For added convenience, configure different profiles to save your favourite Scan to FTP destinations.
Home > Scan > Scan Using the Scan Button on Your Machine > Scan to FTP > Set up a Scan to FTP Profile Set up a Scan to FTP Profile Related Models: MFC-J4440DW/MFC-J4540DW Set up a Scan to FTP Profile to scan and upload the scanned data directly to an FTP location. We recommend Microsoft Internet Explorer 11/Microsoft Edge for Windows, Safari 10/11 for Mac, Google Chrome™ for Android (4.x or later), and Google Chrome™/Safari for iOS (10.x or later).
Option Description Quality Select a quality setting. If you choose the User Select option, the machine will prompt users to select a setting each time they use the scan profile. File Type Select the file type you want to use for the scanned document. If you choose the User Select option, the machine will prompt users to select a setting each time they use the scan profile. Document Size Select your document size from the list. This is necessary to make sure the scanned file is the correct size.
Home > Scan > Scan Using the Scan Button on Your Machine > Scan to FTP > Upload Scanned Data to an FTP Server Upload Scanned Data to an FTP Server Related Models: MFC-J4440DW/MFC-J4540DW 1. Load your document. 2. Press [Scan] > [to FTP/SFTP]. 3. The server profiles you have set up using Web Based Management are listed. Select the profile you want.
Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SSH FTP (SFTP) Scan to SSH FTP (SFTP) Related Models: MFC-J4440DW/MFC-J4540DW Scan documents directly to an SFTP server, a secure version of an FTP server. For added convenience, configure different profiles to save your favourite Scan to SFTP destinations.
Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SSH FTP (SFTP) > Set up a Scan to SFTP Profile Set up a Scan to SFTP Profile Related Models: MFC-J4440DW/MFC-J4540DW Set up a Scan to SFTP Profile to scan and upload scanned data directly to an SFTP location. We recommend Microsoft Internet Explorer 11/Microsoft Edge for Windows, Safari 10/11 for Mac, Google Chrome™ for Android (4.x or later), and Google Chrome™/Safari for iOS (10.x or later).
Option Description File Name Select a file name from the preset names provided, or from userdefined names. You can set the user-defined names and file name style in the Scan File Name menu in the navigation bar. Quality Select a quality setting. If you choose the User Select option, the machine will prompt users to select a setting each time they use the scan profile. File Type Select the file type you want to use for the scanned document.
Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SSH FTP (SFTP) > Create a Client Key Pair Using Web Based Management Create a Client Key Pair Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: https://192.168.1.
Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SSH FTP (SFTP) > Export a Client Key Pair Using Web Based Management Export a Client Key Pair Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: https://192.168.1.
Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SSH FTP (SFTP) > Import a Server Public Key Using Web Based Management Import a Server Public Key Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: https://192.168.1.
Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SSH FTP (SFTP) > Upload Scanned Data to an SFTP Server Upload Scanned Data to an SFTP Server Related Models: MFC-J4440DW/MFC-J4540DW 1. Load your document. 2. Press [Scan] > [to FTP/SFTP]. 3. The server profiles you have set up using Web Based Management are listed. Select the profile you want.
Home > Scan > Scan Using the Scan Button on Your Machine > Scan to Network (Windows) Scan to Network (Windows) Related Models: MFC-J4440DW/MFC-J4540DW Scan documents directly to a CIFS server on your local network. For added convenience, you can configure different profiles to save your favourite Scan to Network destinations.
Home > Scan > Scan Using the Scan Button on Your Machine > Scan to Network (Windows) > Set up a Scan to Network Profile Set up a Scan to Network Profile Related Models: MFC-J4440DW/MFC-J4540DW Set up a Scan to Network Profile to scan and upload scanned data directly to a folder on a CIFS server. We recommend Microsoft Internet Explorer 11/Microsoft Edge for Windows, Safari 10/11 for Mac, Google Chrome™ for Android (4.x or later), and Google Chrome™/Safari for iOS (10.x or later).
Option Description Skip Blank Page Sensitivity Select the sensitivity level for detecting blank pages in the scanned data. The higher the sensitivity, the easier it is for the machine to detect blank pages. Remove Background Colour Change the amount of background colour that is removed. Brightness Select the brightness level. Contrast Select the contrast level. Use PIN for Authentication To PIN-protect this profile, select On, and then type a four-digit PIN in the PIN Code field. Auth.
Home > Scan > Scan Using the Scan Button on Your Machine > Scan to Network (Windows) > Upload Scanned Data to a CIFS Server Upload Scanned Data to a CIFS Server Related Models: MFC-J4440DW/MFC-J4540DW 1. Load your document. 2. Press [Scan] > [to Network]. • If you registered your user ID, the [to My Folder] option appears when you log on to the machine using Active Directory Authentication or LDAP Authentication. • To send scanned data to your designated folder on the CIFS server, press [to My Folder].
Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SharePoint Scan to SharePoint Related Models: MFC-J4440DW/MFC-J4540DW Scan documents directly to a SharePoint server when you need to share the scanned information. For added convenience, configure different profiles to save your favourite Scan to SharePoint destinations.
Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SharePoint > Set up a Scan to SharePoint Profile Set up a Scan to SharePoint Profile Related Models: MFC-J4440DW/MFC-J4540DW Set up a Scan to SharePoint Profile to scan and upload the scanned data directly to a SharePoint location. We recommend Microsoft Internet Explorer 11/Microsoft Edge for Windows, Safari 10/11 for Mac, Google Chrome™ for Android (4.x or later), and Google Chrome™/Safari for iOS (10.x or later).
Option Description Skip Blank Page Sensitivity Select the sensitivity level for detecting blank pages in the scanned data. The higher the sensitivity, the easier it is for the machine to detect blank pages. Remove Background Colour Change the amount of background colour that is removed. Margin Settings Adjust your document's margins. Brightness Select the brightness level. Contrast Select the contrast level.
Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SharePoint > Upload Scanned Data to a SharePoint Server Upload Scanned Data to a SharePoint Server Related Models: MFC-J4440DW/MFC-J4540DW 1. Load your document. 2. Press [Scan] > [to SharePoint]. 3. The server profiles you have set up using Web Based Management are listed. Select the profile you want.
Home > Scan > Scan Using the Scan Button on Your Machine > Web Services for Scanning on Your Network (Windows 7, Windows 8.1, and Windows 10) Web Services for Scanning on Your Network (Windows 7, Windows 8.1, and Windows 10) The Web Services protocol enables Windows 7, Windows 8.1 and Windows 10 users to scan using a Brother machine on the network. You must install the driver via Web Services. • Use Web Services to Install Drivers Used for Scanning (Windows 7, Windows 8.
Home > Scan > Scan Using the Scan Button on Your Machine > Web Services for Scanning on Your Network (Windows 7, Windows 8.1, and Windows 10) > Use Web Services to Install Drivers Used for Scanning (Windows 7, Windows 8.1, and Windows 10) Use Web Services to Install Drivers Used for Scanning (Windows 7, Windows 8.1, and Windows 10) • Make sure you have installed the correct software and drivers for your machine.
Home > Scan > Scan Using the Scan Button on Your Machine > Web Services for Scanning on Your Network (Windows 7, Windows 8.1, and Windows 10) > Scan Using Web Services from Your Machine (Windows 7, Windows 8.1, and Windows 10) Scan Using Web Services from Your Machine (Windows 7, Windows 8.1, and Windows 10) If you have installed the driver for scanning via Web Services, you can access the Web Services scanning menu on your Brother machine's LCD.
Home > Scan > Scan Using the Scan Button on Your Machine > Web Services for Scanning on Your Network (Windows 7, Windows 8.1, and Windows 10) > Configure Scan Settings for Web Services Configure Scan Settings for Web Services 1. Do one of the following: • Windows 10 Click > Windows System > Control Panel. In the Hardware and Sound group, click View devices and printers. • Windows 8.1 Move your mouse to the lower right corner of your desktop.
Home > Scan > Scan Using the Scan Button on Your Machine > Change Scan Settings Using Brother iPrint&Scan Change Scan Settings Using Brother iPrint&Scan Brother iPrint&Scan allows you to change the machine's Scan Button settings. 1. Start Brother iPrint&Scan. • Windows Launch • (Brother iPrint&Scan). Mac In the Finder menu bar, click Go > Applications, and then double-click the iPrint&Scan icon. The Brother iPrint&Scan screen appears. 2.
Home > Scan > Scan Using Brother iPrint&Scan (Windows/Mac) Scan Using Brother iPrint&Scan (Windows/Mac) 1. Start Brother iPrint&Scan. • Windows Launch • (Brother iPrint&Scan). Mac In the Finder menu bar, click Go > Applications, and then double-click the iPrint&Scan icon. The Brother iPrint&Scan screen appears. 2. If your Brother machine is not selected, click the Select your Machine button, and then select your model name from the list. Click OK. 3.
Home > Scan > Scan from Your Computer (Windows) Scan from Your Computer (Windows) There are several ways you can use your computer to scan photos and documents on your machine. Use the software applications we provide or use your favourite scanning application.
Home > Scan > Scan from Your Computer (Windows) > Scan Using Nuance™ PaperPort™ 14SE or Other Windows Applications Scan Using Nuance™ PaperPort™ 14SE or Other Windows Applications You can use the Nuance™ PaperPort™ 14SE application for scanning. To download the Nuance™ PaperPort™ 14SE application, click • (Brother Utilities), select Do More in the left navigation bar, and then click PaperPort. • Nuance™ PaperPort™ 14SE supports Windows 7, Windows 8.
8. Adjust the settings in the Scanner Setup dialog box, if needed. 9. Click the Document Size drop-down list, and then select your document size. 10. Click PreScan to preview your image and crop unwanted portions before scanning. 11. Click Start. The machine starts scanning.
Home > Scan > Scan from Your Computer (Windows) > Scan Using Nuance™ PaperPort™ 14SE or Other Windows Applications > TWAIN Driver Settings (Windows) TWAIN Driver Settings (Windows) Note that the item names and assignable values will vary depending on the machine. 1. Scan Select the Photo or Document option depending on the type of document you want to scan. Scan (Image Type) Resolution Scan Type Photo Use for scanning photo images.
• Grey (Error Diffusion) Use for photographic images or graphics. (Error Diffusion is a method for creating simulated grey images without using true grey dots. Black dots are put in a specific pattern to give a grey appearance.) • True Grey Use for photographic images or graphics. This mode is more accurate because it uses up to 256 shades of grey. • 24bit Colour Use to create an image with the most accurate colour reproduction. This mode uses up to 16.
Improve and enhance the quality of your scanned images with this selection. The Reduce Noise option is available when selecting the 24bit Colour option and the 300 x 300 dpi, 400 x 400 dpi, or 600 x 600 dpi scan resolution. • B&W Image Quality - B&W Threshold Adjustment Adjust the threshold to generate a monochrome image. - Character Correction Correct the broken or incomplete characters of the original to make them easier to read. - B&W Inversion Invert black and white in the monochrome image.
Home > Scan > Scan from Your Computer (Windows) > Scan Using Windows Fax and Scan Scan Using Windows Fax and Scan Windows Fax and Scan application is another option that you can use for scanning. • Windows Fax and Scan uses the WIA scanner driver. • If you want to crop a portion of a page after pre-scanning the document, you must scan using the scanner glass (also called the flatbed). 1. Load your document. 2. Launch Windows Fax and Scan. 3. Click File > New > Scan. 4.
• WIA Driver Settings (Windows) 150
Home > Scan > Scan from Your Computer (Windows) > Scan Using Windows Fax and Scan > WIA Driver Settings (Windows) WIA Driver Settings (Windows) Profile Select the scan profile you want to use from the Profile drop-down list. Source Select the Flatbed or Feeder (Scan one side) option from the drop-down list. Paper size The Paper size option is available if you select the Feeder (Scan one side) as the Source option. Colour format Select a scan colour format from the Colour format drop-down list.
set a higher brightness level and scan the document again. You can also type a value in the field to set the brightness level. Contrast Increase or decrease the Contrast level by moving the slider to the right or left. An increase emphasises dark and light areas of the image, while a decrease reveals more details in grey areas. You can also type a value in the field to set the contrast level.
Home > Scan > Scan from Your Computer (Mac) Scan from Your Computer (Mac) • Scan Using AirPrint (macOS) 153
Home > Scan > Configure Scan Settings Using Web Based Management Configure Scan Settings Using Web Based Management • Set the Scan Job Email Report Using Web Based Management 154
Home > Scan > Configure Scan Settings Using Web Based Management > Set the Scan Job Email Report Using Web Based Management Set the Scan Job Email Report Using Web Based Management When you scan a document, the machine will send a scan job email report automatically to the registered email address. 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: https://192.168.1.2 3.
Home > Copy Copy • Copy a Document • Enlarge or Reduce Copied Images • Sort Copies • Make Page Layout Copies (N in 1 or Poster) • Copy on Both Sides of the Paper (2-sided Copy) • Copy an ID Card • Copy Settings 156
Home > Copy > Copy a Document Copy a Document >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Make sure you have loaded the correct size paper in the paper tray. 2. Load your document. (COPY). 3. Press The LCD displays: 01 Press Start Quality Normal Paper Type Plain Paper 4. Enter the number of copies using the dial pad. 5. Change the copy settings, if needed. Press a or b to scroll through the copy settings. Select a copy setting, and then press OK.
When you load paper other than A4 size plain paper, you must change the [Paper Size] and [Paper Type] settings by pressing Option [Options]. Description (No. of Copies) Enter the number of copies in one of the following ways: • Press - or + on the touchscreen. • Press to display the keyboard on the touchscreen, and then enter the number of copies using the touchscreen keyboard. Press OK. (Options) Press [Options] to change the copy settings for the next copy only.
Home > Copy > Enlarge or Reduce Copied Images Enlarge or Reduce Copied Images Select an enlargement or reduction ratio to resize your copied data. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Load your document. 2. Press (COPY). 3. Enter the number of copies using the dial pad. 4. Press a or b to select [Enlarge/Reduce]. Press OK. 5. Press a or b to select the available options. Press OK. 6.
5. Press a or b to display the available options, and then press the option you want to change. 6. Do one of the following: • If you selected the [Enlarge] or [Reduce] option, press the enlargement or reduction ratio you want to use. • If you selected the [Custom(25-400%)] option, press (backspace) to erase the displayed percentage, or press d to move the cursor, and then enter an enlargement or reduction ratio from [25%] to [400%]. Press [OK].
Home > Copy > Sort Copies Sort Copies Sort multiple copies. Pages will be stacked in the order they are fed, that is: 1, 2, 3, and so on. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Load your document. 2. Press (COPY). 3. Enter the number of copies using the dial pad. 4. Press a or b to select the following: a. Select [Stack/Sort]. Press OK. b. Select [Sort]. Press OK. 5. Press Mono Start or Colour Start.
Home > Copy > Make Page Layout Copies (N in 1 or Poster) Make Page Layout Copies (N in 1 or Poster) The N in 1 copy feature saves paper by copying two or four pages of your document onto one page of the copy. The poster feature divides your document into sections, then enlarges the sections so you can assemble them into a poster. To print a poster, use the scanner glass. • Make sure the paper size is set to A4, or Letter. • You can make only one Poster copy at a time.
Option Description 2in1 ID Vertical (Using the scanner glass) 2in1 ID Horizontal (Using the scanner glass) 4in1(Portrait) 4in1(Landscape) Poster(2x1) (Using the scanner glass) Poster(2x2) (Using the scanner glass) Poster(3x3) (Using the scanner glass) 6. Press Mono Start or Colour Start. If you placed the document in the ADF or are making a poster, the machine scans the pages and starts printing. 7.
3. Enter the number of copies in one of the following ways: • Press [-] or [+] on the touchscreen. • Press to display the keyboard on the touchscreen, and then enter the number of copies using the touchscreen keyboard. Press [OK]. 4. Press [Options] > [Page Layout]. 5. Press a or b to display the options, and then press the option you want.
Option Description Poster(3x3) (Using the scanner glass) 6. Read and confirm the displayed list of settings you have selected, and then press [OK]. 7. When you have finished changing settings, press [Mono Start] or [Colour Start]. If you placed the document in the ADF or are making a poster, the machine scans the pages and starts printing. 8.
Home > Copy > Copy on Both Sides of the Paper (2-sided Copy) Copy on Both Sides of the Paper (2-sided Copy) Reduce the amount of paper you use by copying onto both sides of the paper. • You must choose a 2-sided copy layout from the following options before you can start 2-sided copying. • The layout of your original document determines which 2-sided copy layout you should choose. • When you manually make 2-sided copies from a 2-sided document, use the scanner glass.
4. To sort multiple copies, press a or b to select the following: a. Select [Stack/Sort]. Press OK. b. Select [Sort]. Press OK. 5. Press a or b to select [2-sided Copy]. Press OK. 6. Do one of the following: • To make 2-sided copies from a 1-sided document, press a or b to select the following: a. To change the layout options, select [Layout]. Press OK. b. Select [Long Edge Flip] or [Short Edge Flip]. Press OK. c. Select [1sided⇒2sided]. Press OK.
8. Press [Mono Start] or [Colour Start]. If you placed the document in the ADF, the machine scans the pages and starts printing. 9. If you are using the scanner glass, repeat the following steps for each page of the document: • Place the next page on the scanner glass, and then press [Continue] to scan the page. • After scanning all the pages, press [Finish]. DO NOT touch the printed page until it is ejected the second time.
Home > Copy > Copy an ID Card Copy an ID Card Use the [2in1(ID)] feature to copy both sides of an identification card onto one page, keeping the original card size. • Make sure the paper size is set to A4 or Letter. • You may copy an identification card to the extent permitted under applicable laws. For more detailed information, see the Product Safety Guide. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1.
6. After the machine has scanned the first side, turn over the identification card and press c to scan the other side. MFC-J4440DW/MFC-J4540DW 1. Place your identification card face down near the upper-left corner of the scanner glass. 2 in 1 ID (Vertical) 2 in 1 ID (Horizontal) a a a a d d c c b b a. 3 mm or greater (top, left) b. 145 mm c. 2 in 1 ID (Vertical): 207 mm 2 in 1 ID (Horizontal): 102 mm d. Scannable area 2. Press [Copy]. 3.
Home > Copy > Copy Settings Copy Settings >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW To change copy settings, press (COPY). Option Description Quality Select the Copy resolution for your type of document. Paper Type Select a paper type. If copying on special paper, set the machine for the type of paper you are using to get the best print quality. Paper Size Select a paper size. If copying on paper other than A4 size, you must change the Paper Size setting.
Option Description Stack/Sort Select to stack or sort multiple copies. Stack 1 Page Layout Sort 1 2 2 1 2 1 Make N in 1, 2 in 1 ID, or Poster copies. 4 in1 Auto Deskew 2 Poster Select to correct a skewed copy. It is only available if the document is skewed by less than 3 degrees. Set New Default Saves the copy settings that you use most often by setting them as the default settings. Factory Reset Restores any changed copy settings to the factory settings.
Option Description Remove Background Colour Removes the document's background colour in copies. The white becomes more apparent. This saves some ink and may make certain copies easier to read. 2-sided Copy Select to copy on both sides of the paper. 1-sided→2-sided 1 1 2 2 2-sided→2-sided 1 1 2 Stack/Sort 2 Select to stack or sort multiple copies. Stack 1 Page Layout 1 Sort 2 2 1 2 1 Make N in 1, 2 in 1 ID, or Poster copies.
Option Description Watermark Copy Places text in your document as a watermark. Set New Default Saves the copy settings that you use most often by setting them as the default settings. Factory Reset Restores any changed copy settings to the factory settings. You can save the current settings by pressing [Save as Shortcut].
Home > Fax Fax • Send a Fax • Receive a Fax • Voice Operations and Fax Numbers • Telephone Services and External Devices • Fax Reports • PC-FAX 175
Home > Fax > Send a Fax Send a Fax • Send a Fax from Your Brother Machine • Send a Fax Manually • Send a Fax at the End of a Conversation • Send the Same Fax to More than One Recipient (Broadcasting) • Send a Fax in Real Time • Send a Fax at a Specified Time (Delayed Fax) • Change the Fax Auto Redial Setting • Cancel a Fax in Progress • Check and Cancel a Pending Fax • Fax Options 176
Home > Fax > Send a Fax > Send a Fax from Your Brother Machine Send a Fax from Your Brother Machine >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Load your document in the ADF or place it on the scanner glass. 2. Press (FAX). The LCD displays: Press Start Enter Number Fax Resolution Standard Contrast Auto 3. Enter the fax number in one of the following ways: • Dial Pad (Enter the fax number manually.) Press all digits of the number using the dial pad.
• If you are using the ADF, the machine starts scanning and sending the document. • If you are using the scanner glass and pressed Mono Start, the machine starts scanning the first page. Go to the next step. • If you are using the scanner glass and pressed Colour Start, the LCD asks if you want to send a colour fax. Press c to confirm. The machine starts dialling and sending the document. 7. When the LCD displays [Next page?], do one of the following: • Press c to scan another page.
If the LDAP search is available, the result will be shown on the touchscreen with 4. To change the fax settings, press . [Options]. When finished, press [OK]. 5. Press [Fax Start]. • If you are using the ADF, the machine starts scanning and sending the document. • If you are using the scanner glass and selected [Mono] in [Colour Setting], the machine starts scanning the first page. Go to the next step.
Home > Fax > Send a Fax > Send a Fax Manually Send a Fax Manually Manual fax transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Load your document. 2. To listen for a dial tone, pick up the handset of the external telephone. 3. Dial the fax number using the external telephone. 4. When you hear fax tones, press Mono Start or Colour Start. • If you are using the scanner glass, press c to send a fax. 5.
Home > Fax > Send a Fax > Send a Fax at the End of a Conversation Send a Fax at the End of a Conversation At the end of a conversation, you can send a fax to the other party before you both hang up. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Ask the other party to wait for fax tones (beeps) and to press the Start key before hanging up. 2. Load your document. 3. Press Mono Start or Colour Start. • If you are using the scanner glass, press c to send a fax. 4.
Home > Fax > Send a Fax > Send the Same Fax to More than One Recipient (Broadcasting) Send the Same Fax to More than One Recipient (Broadcasting) Use the Broadcasting feature to send the same fax to multiple fax numbers at the same time. • This feature is available only for monochrome faxes. • Address Book numbers must be stored in the machine’s memory before they can be used in a broadcast. • Group numbers must also be stored in the machine’s memory before they can be used in a broadcast.
If the [Out of Memory] message appears, press Stop/Exit to cancel. MFC-J4440DW/MFC-J4540DW You can include Groups, Address Book numbers, and up to 50 manually-dialled numbers in the same broadcast. If you did not use any of the Address Book numbers for Groups, you can broadcast faxes to as many as 250 different numbers. 1. Load your document. 2. Press [Fax]. If [Fax Preview] is set to [On], press 3. Press [Fax] > [Sending Faxes]. [Options] > [Broadcasting]. 4. Press [Add Number].
Home > Fax > Send a Fax > Send the Same Fax to More than One Recipient (Broadcasting) > Cancel a Broadcast in Progress Cancel a Broadcast in Progress While broadcasting multiple faxes, you can cancel just the fax currently being transmitted or cancel the whole broadcast job. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to select the following: a. Select [Fax]. Press OK. b. Select [Remaining Jobs]. Press OK.
Home > Fax > Send a Fax > Send a Fax in Real Time Send a Fax in Real Time When sending a fax, the machine scans the document into the memory before sending it. As soon as the telephone line is free, the machine starts dialling and sending. If you want to send an important document immediately without waiting for the machine to retrieve the scan from its memory, turn on [Real Time TX].
Home > Fax > Send a Fax > Send a Fax at a Specified Time (Delayed Fax) Send a Fax at a Specified Time (Delayed Fax) Related Models: MFC-J4440DW/MFC-J4540DW You can store up to 50 faxes in the machine's memory to be sent within the next twenty-four hour period. This feature is available only for monochrome faxes. 1. Load your document. 2. Press [Fax]. If [Fax Preview] is set to [On], press 3. Press [Fax] > [Sending Faxes]. [Options] > [Delayed Fax]. 4. Press [Delayed Fax]. 5. Press [On]. 6.
Home > Fax > Send a Fax > Change the Fax Auto Redial Setting Change the Fax Auto Redial Setting If the line is busy when you are sending a fax automatically, and the Fax Auto Redial is set to [On], the machine redials up to three times at five-minute intervals. The default setting for Fax Auto Redial is [On]. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to select the following: a. Select [Initial Setup]. Press OK. b. Select [Fax Auto Redial]. Press OK. c.
Home > Fax > Send a Fax > Cancel a Fax in Progress Cancel a Fax in Progress >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Stop/Exit to cancel a fax that is already in progress. 2. When you press Stop/Exit while the machine is dialling or sending, the LCD displays [Cancel Job?]. Press c to confirm. MFC-J4440DW/MFC-J4540DW 1. Press to return to the Home screen. 2. Press to cancel a fax that is already in progress. 3.
Home > Fax > Send a Fax > Check and Cancel a Pending Fax Check and Cancel a Pending Fax Follow these steps to view or to cancel faxes stored in the machine's memory and waiting to be sent. If there are no fax jobs in memory, the LCD displays [No Jobs Waiting]. You can cancel a fax job before it is sent. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to select the following: a. Select [Fax]. Press OK. b. Select [Remaining Jobs]. Press OK. 3.
Home > Fax > Send a Fax > Fax Options Fax Options >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW To change fax-sending settings, press (FAX). Option Description Fax Resolution Set the resolution for outgoing faxes. The fax quality often can be improved by changing the Fax Resolution. Contrast Adjust the contrast. If your document is very light or very dark, changing the contrast may improve the fax quality.
Option Delayed Fax Description • Colour faxes cannot be stored in the machine’s memory and the machine sends them immediately. • Use the ADF to send colour faxes with multiple pages. • You cannot send a colour fax when Preview is set to On. Set the time of day the delayed faxes will be sent. (monochrome only) Batch TX (monochrome only) Economise by sending all delayed faxes scheduled for the same time and fax number as one fax to save transmission time.
Home > Fax > Receive a Fax Receive a Fax • Receive Mode Settings • Set Fax Detect • Fax Preview • Shrink Page Size of an Oversized Incoming Fax • Set the Fax Receive Stamp • Receive a Fax at the End of a Telephone Conversation • Memory Receive Options • Remote Fax Retrieval 192
Home > Fax > Receive a Fax > Receive Mode Settings Receive Mode Settings • Receive Modes Overview • Choose the Correct Receive Mode • Set the Number of Rings Before the Machine Answers (Ring Delay) • Set the F/T Ring Time (Pseudo/Double-ring) 193
Home > Fax > Receive a Fax > Receive Mode Settings > Receive Modes Overview Receive Modes Overview Some receive modes answer automatically ([Fax Only] and [Fax/Tel]). You may want to change the Ring Delay before using these modes. Fax Only [Fax Only] mode automatically answers every call as a fax. Fax/Tel [Fax/Tel] mode helps you manage incoming calls, by recognising whether they are fax or voice calls and handling them in one of the following ways: • Faxes are received automatically.
Home > Fax > Receive a Fax > Receive Mode Settings > Choose the Correct Receive Mode Choose the Correct Receive Mode You must choose a Receive Mode depending on the external devices and telephone services you have on your line. By default, your machine automatically will receive any faxes that are sent to it. The diagram below will help you select the correct mode. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to select the following: a. Select [Fax]. Press OK.
Related Topics: • Remote Retrieval Commands • Enable the Machine to Work with BT Call Sign (with Your External Telephone only) • Connect an External TAD • Telephone and Fax Problems 196
Home > Fax > Receive a Fax > Receive Mode Settings > Set the Number of Rings Before the Machine Answers (Ring Delay) Set the Number of Rings Before the Machine Answers (Ring Delay) When somebody calls your machine, you will hear the normal telephone ring sound. The number of rings is set in the Ring Delay option. • The Ring Delay setting sets the number of times the machine rings before it answers in [Fax Only] and [Fax/Tel] modes.
Home > Fax > Receive a Fax > Receive Mode Settings > Set the F/T Ring Time (Pseudo/Double-ring) Set the F/T Ring Time (Pseudo/Double-ring) When you set the Receive Mode to [Fax/Tel], if the call is a fax, your machine will receive it automatically. However, if it is a voice call, the machine will sound the F/T ring (pseudo/double-ring) for the time you set in the F/T Ring Time option. When you hear the F/T ring, it means that a voice caller is on the line.
Home > Fax > Receive a Fax > Set Fax Detect Set Fax Detect If Fax Detect is On: The machine receives a fax call automatically, even if you answer the call. When the message that your machine is receiving a fax appears on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest. If Fax Detect is Off: If you are at the machine and answer a fax call by lifting the handset, press the Start button, and then select [Receive] to receive the fax.
Home > Fax > Receive a Fax > Fax Preview Fax Preview Related Models: MFC-J4440DW/MFC-J4540DW Use the Fax Preview feature to view received faxes on the LCD.
Home > Fax > Receive a Fax > Fax Preview > Set Fax Preview to On Set Fax Preview to On Related Models: MFC-J4440DW/MFC-J4540DW • This feature is available only for monochrome faxes. • When Fax Preview is turned on, a backup copy of received faxes will not be printed for Fax Forwarding, PC-Fax Receiving and Forward to Cloud operations, even if you set Backup Print to On.
Home > Fax > Receive a Fax > Fax Preview > Preview New Faxes Preview New Faxes Related Models: MFC-J4440DW/MFC-J4540DW When a fax is received, a message appears on the LCD. • This feature is available only for monochrome faxes. • To see a fax you already previewed, press 1. Press [Fax] and [Received Faxes]. to view new faxes. 2. The fax list includes old and new faxes. A green mark appears next to new faxes. Press the fax you want.
Button Result Enlarge the fax. Reduce the fax. or Scroll vertically. or Scroll horizontally. Rotate the fax clockwise. Delete the fax. Press Yes to confirm. Go back to the previous page. Go to the next page. Go back to the fax list. Print the fax. Start If the fax is a single page, it starts printing. A touchscreen message asks if you want to delete the fax from the machine's memory. To delete the fax, press Yes. To keep the fax in the machine's memory, press No.
Home > Fax > Receive a Fax > Shrink Page Size of an Oversized Incoming Fax Shrink Page Size of an Oversized Incoming Fax When the [Auto Reduction] feature is [On], your Brother machine reduces any oversized incoming fax page to fit on your paper. The machine calculates the reduction ratio using the page size of the fax, and your Paper Size setting. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to select the following: a. Select [Fax]. Press OK. b.
Home > Fax > Receive a Fax > Set the Fax Receive Stamp Set the Fax Receive Stamp Set the machine to print the date and time of receipt at the top of each incoming fax page. Make sure you have set the current date and time on the machine. This feature is available only for monochrome faxes. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to select the following: a. Select [Fax]. Press OK. b. Select [Setup Receive]. Press OK. c. Select [Fax Rx Stamp]. Press OK. d.
Home > Fax > Receive a Fax > Receive a Fax at the End of a Telephone Conversation Receive a Fax at the End of a Telephone Conversation If you are speaking on the telephone connected to your machine and the other party is also speaking on a telephone connected to his fax machine, at the end of the conversation, the other party can send you a fax before you both hang up. • Your machine's ADF must be empty. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1.
Home > Fax > Receive a Fax > Memory Receive Options Memory Receive Options Use Memory Receive options to direct incoming faxes while you are away from the machine. You can use only one Memory Receive option at a time. Memory Receive can be set to: • Fax Forwarding (MFC-J4440DW/MFC-J4540DW) • Fax Storage (MFC-J4440DW/MFC-J4540DW) • PC-Fax Receive • Forward to Cloud (MFC-J4440DW/MFC-J4540DW) The machine forwards your received faxes to the online services.
Home > Fax > Receive a Fax > Memory Receive Options > Forward Incoming Faxes to Another Machine Forward Incoming Faxes to Another Machine Related Models: MFC-J4440DW/MFC-J4540DW Use the Fax Forwarding feature to automatically forward your incoming faxes to another machine. This feature is available only for monochrome faxes. 1. Press [Settings] > [All Settings] > [Fax] > [Setup Receive] > [Memory Receive]. 2. Press a or b to display the [Fax Forward] option, and then press it. 3.
Home > Fax > Receive a Fax > Memory Receive Options > Store Incoming Faxes in the Machine's Memory Store Incoming Faxes in the Machine's Memory Related Models: MFC-J4440DW/MFC-J4540DW Use the Fax Storage feature to store incoming faxes in the machine's memory. Retrieve your stored fax messages from your fax machine when you are at another location using the Remote Retrieval commands. Your machine prints a backup copy of each stored fax. • This feature is available only for monochrome faxes. 1.
Home > Fax > Receive a Fax > Memory Receive Options > Use PC-Fax Receive to Transfer Received Faxes to Your Computer (Windows only) Use PC-Fax Receive to Transfer Received Faxes to Your Computer (Windows only) Turn on the PC-Fax Receive feature to automatically store incoming faxes to your machine's memory, and then send them to your computer. Use your computer to view and store these faxes. • This feature is available only for monochrome faxes.
Related Information • Memory Receive Options Related Topics: • Transfer Your Faxes or Fax Journal Report • Transfer Faxes to Your Computer • Receive Faxes Using PC-FAX Receive (Windows) 211
Home > Fax > Receive a Fax > Memory Receive Options > Change Memory Receive Options Change Memory Receive Options Related Models: MFC-J4440DW/MFC-J4540DW If there are faxes in your machine's memory when you change any Memory Receive option, the LCD displays one of the following questions: • • • If received faxes have already been printed, the touchscreen displays [Erase all documents?] - If you press [Yes], faxes in the memory will be erased before the setting changes.
Home > Fax > Receive a Fax > Memory Receive Options > Turn Off Memory Receive Turn Off Memory Receive Related Models: MFC-J4440DW/MFC-J4540DW Turn off Memory Receive if you do not want the machine to save or transfer incoming faxes. 1. Press [Settings] > [All Settings] > [Fax] > [Setup Receive] > [Memory Receive]. 2. Press [Off]. The touchscreen displays [Print all faxes?] or [Erase all documents?] if received faxes are in your machine's memory. 3. Press .
Home > Fax > Receive a Fax > Memory Receive Options > Print a Fax Stored in the Machine's Memory Print a Fax Stored in the Machine's Memory • This feature is available only for monochrome faxes. • After you print the fax, it is erased from the machine's memory. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW If you turn on [PC Fax Receive], your machine will receive and store your faxes in its memory even when your PC is turned off. 1. Press Settings. 2. Press a or b to select the following: a.
Home > Fax > Receive a Fax > Remote Fax Retrieval Remote Fax Retrieval Related Models: MFC-J4440DW/MFC-J4540DW Use Remote Retrieval to call your machine from any touch-tone telephone or fax machine, and use a remote access code and remote commands to retrieve fax messages.
Home > Fax > Receive a Fax > Remote Fax Retrieval > Set a Remote Access Code Set a Remote Access Code Related Models: MFC-J4440DW/MFC-J4540DW Set a Remote Access Code to access and control your machine even when you are away from it. 1. Press [Settings] > [All Settings] > [Fax] > [Remote Access]. 2. Enter a three-digit code using the numbers [0] through [9], [*], or [#] using the dial pad (The preset '*' cannot be changed). Press [OK].
Home > Fax > Receive a Fax > Remote Fax Retrieval > Use Your Remote Access Code Use Your Remote Access Code Related Models: MFC-J4440DW/MFC-J4540DW 1. When away from your Brother machine, dial your fax number from a touch-tone telephone or fax machine. 2. When your machine answers, immediately enter your three-digit Remote Access Code, followed by *. 3.
Home > Fax > Receive a Fax > Remote Fax Retrieval > Remote Retrieval Commands Remote Retrieval Commands Related Models: MFC-J4440DW/MFC-J4540DW Use the Remote Commands in this table to access fax commands and options when you are away from your machine. When you call the machine and enter your remote access code (three digits followed by *), the system will sound two short beeps and you must enter a Remote Command (column 1), followed by one of the options (column 2) for that command.
Home > Fax > Receive a Fax > Remote Fax Retrieval > Forward Faxes Remotely Forward Faxes Remotely Related Models: MFC-J4440DW/MFC-J4540DW Call your machine from any touch-tone telephone or fax machine to forward incoming faxes to another machine. • You must turn on Fax Storage, or Fax Preview before you use this feature. 1. Dial your fax number. 2. When your machine answers, enter your Remote Access Code (three digits followed by *). If you hear one long beep, you have messages. 3.
Home > Fax > Receive a Fax > Remote Fax Retrieval > Change the Fax Forwarding Number Change the Fax Forwarding Number Related Models: MFC-J4440DW/MFC-J4540DW 1. Dial your fax number. 2. When your machine answers, enter your Remote Access Code (three digits followed by *). If you hear one long beep, you have messages. 3. When you hear two short beeps, press 9 5 4. 4.
Home > Fax > Voice Operations and Fax Numbers Voice Operations and Fax Numbers • Voice Operations • Store Fax Numbers • Set up Broadcasting Groups 221
Home > Fax > Voice Operations and Fax Numbers > Voice Operations Voice Operations • Pick up a Voice Call in Fax/Tel Receive Mode 222
Home > Fax > Voice Operations and Fax Numbers > Voice Operations > Pick up a Voice Call in Fax/Tel Receive Mode Pick up a Voice Call in Fax/Tel Receive Mode When the machine is in Fax/Tel mode, it will use the F/T Ring (pseudo/double-ringing) to alert you to pick up a voice call. If you are at the machine, lift the external telephone’s handset, and then press Tel/R button or [Pickup] button to answer.
Home > Fax > Voice Operations and Fax Numbers > Store Fax Numbers Store Fax Numbers • Store Address Book Numbers • Save Outgoing Call Numbers to the Address Book • Save Caller ID History Numbers to the Address Book • Change or Delete Address Book Names or Numbers 224
Home > Fax > Voice Operations and Fax Numbers > Store Fax Numbers > Store Address Book Numbers Store Address Book Numbers >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW You can store up to 40 Address Book numbers as two-digit Speed Dial numbers, and give each number a name. 1. Press (Address Book). 2. Press a or b to select [Set Speed Dial]. Press OK. 3. Press a or b to select the following: a. Select the two-digit Speed Dial number where you want to store the number. Press OK. b. Select [Name].
Related Information • Store Fax Numbers Related Topics: • Set up Broadcasting Groups 226
Home > Fax > Voice Operations and Fax Numbers > Store Fax Numbers > Save Outgoing Call Numbers to the Address Book Save Outgoing Call Numbers to the Address Book You can copy numbers from your Outgoing Call history and save them in your Address Book. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press (FAX). 2. Press a or b to select the following: a. Select [Call History]. Press OK. b. Select [Outgoing Call]. Press OK. c. Select the number you want to store. Press OK. d.
Home > Fax > Voice Operations and Fax Numbers > Store Fax Numbers > Save Caller ID History Numbers to the Address Book Save Caller ID History Numbers to the Address Book If you have a Caller ID subscriber service with your telephone company, you can copy numbers from your Caller ID History and save them in your Address Book. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press (FAX). 2. Press a or b to select the following: a. Select [Call History]. Press OK. b. Select [Caller ID History].
Home > Fax > Voice Operations and Fax Numbers > Store Fax Numbers > Change or Delete Address Book Names or Numbers Change or Delete Address Book Names or Numbers >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press (Address Book). 2. Do one of the following: • To change the number, press a or b to select the following: a. Select [Change]. Press OK. b. Select the Speed Dial name where you want to change the number. Press OK. Do the following steps: a.
Related Information • Store Fax Numbers 230
Home > Fax > Voice Operations and Fax Numbers > Set up Broadcasting Groups Set up Broadcasting Groups Creating and sending to a Group, which can be stored in the Address Book, allows you to send the same fax message to many fax numbers, or Broadcast. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW First, you must store each fax number in the Address Book. Then, you can include them as numbers in the Group. Each Group uses up a Speed Dial number.
• Delete a Broadcasting Group • Add or Delete a Broadcasting Group Member Related Topics: • Send the Same Fax to More than One Recipient (Broadcasting) • Store Address Book Numbers 232
Home > Fax > Voice Operations and Fax Numbers > Set up Broadcasting Groups > Change a Broadcasting Group Name Change a Broadcasting Group Name >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press (Address Book). 2. Press a or b to select the following: a. Select [Change]. Press OK. b. Select the Group to change. Press OK. c. Select [Name] and then press OK. Enter the new Group name (up to 16 characters) using the dial pad and then press OK.
Home > Fax > Voice Operations and Fax Numbers > Set up Broadcasting Groups > Delete a Broadcasting Group Delete a Broadcasting Group >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press (Address Book). 2. Press a or b to select [Delete]. Press OK. 3. Do the following steps: a. Press a or b to select the Group you want to delete. b. Press d or c to select the check box labelled with the Group name. Press OK. 4. Press Stop/Exit. MFC-J4440DW/MFC-J4540DW 1.
Home > Fax > Voice Operations and Fax Numbers > Set up Broadcasting Groups > Add or Delete a Broadcasting Group Member Add or Delete a Broadcasting Group Member >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press (Address Book). 2. Press a or b to select the following: a. Select [Change]. Press OK. b. Select the Group you want to change. Press OK. c. Select [Add/Delete]. Press OK. d. Select [Alphabetical Order] or [Numerical Order]. Press OK. 3.
Home > Fax > Telephone Services and External Devices Telephone Services and External Devices • Use BT Call Sign • Caller ID • Set the Telephone Line Type • Voice Over Internet Protocol (VoIP/Telephone Line Interference) • External TAD (Telephone Answering Device) • External and Extension Telephones 236
Home > Fax > Telephone Services and External Devices > Use BT Call Sign Use BT Call Sign This feature of the machine lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one telephone line. Each telephone number has its own distinctive ringing pattern, so you know which telephone number is ringing. This is one way you can have a separate telephone number for your machine.
Home > Fax > Telephone Services and External Devices > Use BT Call Sign > Enable the Machine to Work with BT Call Sign (with Your External Telephone only) Enable the Machine to Work with BT Call Sign (with Your External Telephone only) This feature is available only in the U.K. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to select the following: a. Select [Fax]. Press OK. b. Select [Miscellaneous]. Press OK. c. Select [BT Call Sign]. Press OK. d.
Home > Fax > Telephone Services and External Devices > Caller ID Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. This service displays the telephone number, or name if it is available, of your caller as the line rings. • The [ID Unknown] message means the call originated outside your Caller ID service area. • The [ID Withheld] message means the caller has intentionally blocked transmission of Caller ID information.
Home > Fax > Telephone Services and External Devices > Caller ID > Set Caller ID to On Set Caller ID to On This feature is available only in the U.K. and Ireland. If you subscribe to the Caller ID service on your phone line, set Caller ID to On to display the caller's telephone number on the LCD as the telephone rings. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to select the following: a. Select [Fax]. Press OK. b. Select [Miscellaneous]. Press OK. c.
Home > Fax > Telephone Services and External Devices > Set the Telephone Line Type Set the Telephone Line Type If you are connecting the machine to a line that features PBX or ISDN to send and receive faxes, you must select a Telephone Line Type that matches your line's features. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to select the following: a. Select [Initial Setup]. Press OK. b. Select [Phone Line Set]. Press OK. c. Select [Normal], [PBX] or [ISDN].
Home > Fax > Telephone Services and External Devices > Set the Telephone Line Type > PBX and TRANSFER PBX and TRANSFER The machine's [Phone Line Set] default setting is [Normal], which lets the machine connect to a standard Public Switched Telephone Network (PSTN) line. However, many offices use a central telephone system or Private Branch Exchange (PBX). Your machine can be connected to most types of PBX. The machine's recall feature supports timed break recall only (TBR).
Home > Fax > Telephone Services and External Devices > Voice Over Internet Protocol (VoIP/Telephone Line Interference) Voice Over Internet Protocol (VoIP/Telephone Line Interference) VoIP is a type of phone system that uses an Internet connection instead of a traditional telephone line. Telephone providers frequently bundle VoIP together with Internet and cable services. Your machine may not work with some VoIP systems.
Home > Fax > Telephone Services and External Devices > External TAD (Telephone Answering Device) External TAD (Telephone Answering Device) You can connect an external Telephone Answering Device (TAD) to the same line as your machine. When the TAD answers a call, your machine will “listen” for the CNG (fax calling) tones sent by a sending fax machine. If it hears them it will take over the call and receive the fax.
Home > Fax > Telephone Services and External Devices > External TAD (Telephone Answering Device) > Connect an External TAD Connect an External TAD 1. Set your external TAD to the minimum number of rings allowed. For more information, contact your telephone provider. (The machine’s Ring Delay setting does not apply.) 2. Record the outgoing message on your external TAD. 3. Set the TAD to answer calls. 4. Set the Receive Mode on your machine to [External TAD].
Home > Fax > Telephone Services and External Devices > External TAD (Telephone Answering Device) > Record an Outgoing Message (OGM) on the External TAD Record an Outgoing Message (OGM) on the External TAD 1. Record five seconds of silence at the beginning of your message. This allows your machine time to listen for fax tones. We recommend beginning your OGM with an initial five second silence because the machine cannot hear fax tones over a loud voice.
Home > Fax > Telephone Services and External Devices > External TAD (Telephone Answering Device) > Multi-line Connections (PBX) Multi-line Connections (PBX) We suggest you ask the company that installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls.
Home > Fax > Telephone Services and External Devices > External and Extension Telephones External and Extension Telephones • Connect an External or Extension Telephone • Operation from External and Extension Telephones • Use Extension Telephones • Use the Remote Codes 248
Home > Fax > Telephone Services and External Devices > External and Extension Telephones > Connect an External or Extension Telephone Connect an External or Extension Telephone You can connect a separate telephone to your machine as shown in the diagram below. 1 2 (Example for U.K.) 1 Extension telephone 2 External telephone Please make sure you use an external telephone with a cable no more than three metres long.
Home > Fax > Telephone Services and External Devices > External and Extension Telephones > Operation from External and Extension Telephones Operation from External and Extension Telephones If you answer a fax call at an extension or an external telephone, you can make your machine take the call by using the Remote Activation Code. When you press the Remote Activation Code *51, the machine starts to receive the fax.
Home > Fax > Telephone Services and External Devices > External and Extension Telephones > Use Extension Telephones Use Extension Telephones Your premises may already be wired with parallel extension telephones, or you may plan to add extension telephones to your line, as well as your machine. While the simplest arrangement is a straightforward parallel connection, there are some problems with this.
Home > Fax > Telephone Services and External Devices > External and Extension Telephones > Use the Remote Codes Use the Remote Codes Remote Activation Code If you answer a fax call on an extension or external telephone, you can tell your machine to receive it by pressing the Remote Activation Code *51. Wait for the chirping sounds then replace the handset.
Home > Fax > Telephone Services and External Devices > External and Extension Telephones > Use the Remote Codes > Change the Remote Codes Change the Remote Codes The preset Remote Activation Code is *51. The preset Remote Deactivation Code is #51. If you are always disconnected when accessing your External TAD remotely, try changing the three-digit remote codes using the numbers 0-9, *, #. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to select the following: a.
Home > Fax > Fax Reports Fax Reports • Set the Transmission Verification Report's Style • Set the Fax Journal's Interval Period • Print Reports 254
Home > Fax > Fax Reports > Set the Transmission Verification Report's Style Set the Transmission Verification Report's Style You can use the Transmission Verification Report as proof that you sent a fax. This report lists the receiving party's name or fax number, the time and date of transmission, duration of transmission, number of pages sent, and whether or not the transmission was successful.
Home > Fax > Fax Reports > Set the Fax Journal's Interval Period Set the Fax Journal's Interval Period You can set the machine to print a Fax Journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). (MFC-J4340DW) When using the Auto Power Off feature and the machine powers off before the chosen Interval Period, the machine will print a Fax Journal report, and then erase all fax jobs from the Journal's memory. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings.
5. If you selected [Every 7 Days], press [Day]. Press a or b to display the [Every Monday], [Every Tuesday], [Every Wednesday], [Every Thursday], [Every Friday], [Every Saturday] or [Every Sunday] option, and then press the first day of the seven-day countdown. 6. Press .
Home > Fax > PC-FAX PC-FAX • PC-FAX for Windows • PC-FAX for Mac 258
Home > Fax > PC-FAX > PC-FAX for Windows PC-FAX for Windows • PC-FAX Overview (Windows) • Send a Fax Using PC-FAX (Windows) • Receive Faxes on Your Computer (Windows) 259
Home > Fax > PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows) PC-FAX Overview (Windows) Reduce paper consumption and save time by using the Brother PC-FAX software to send faxes directly from your computer.
Home > Fax > PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows) > Configure PC-FAX (Windows) Configure PC-FAX (Windows) Before sending faxes using PC-FAX, personalise the send options in each tab of the PC-FAX Setup dialog box. 1. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). 2. Click PC-FAX in the left navigation bar, and then click Setup Sending. The PC-FAX Setup dialog box appears. 3.
Home > Fax > PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows) > Configure your PC-Fax Address Book (Windows) Configure your PC-Fax Address Book (Windows) Add, edit and delete members and groups to personalise your Address Book.
Home > Fax > PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows) > Configure your PC-Fax Address Book (Windows) > Add a Member to your PC-FAX Address Book (Windows) Add a Member to your PC-FAX Address Book (Windows) Add new people and their fax information to the PC-Fax Address Book if you want to send a fax using the Brother PC-Fax software. 1. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). 2.
Home > Fax > PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows) > Configure your PC-Fax Address Book (Windows) > Create a Group in your PC-FAX Address Book (Windows) Create a Group in your PC-FAX Address Book (Windows) Create a group to broadcast the same PC-FAX to several recipients at one time. 1. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). 2. Click PC-FAX in the left navigation bar, and then click Address Book (Send).
Home > Fax > PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows) > Configure your PC-Fax Address Book (Windows) > Edit Member or Group Information in your PC-FAX Address Book (Windows) Edit Member or Group Information in your PC-FAX Address Book (Windows) 1. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). 2. Click PC-FAX in the left navigation bar, and then click Address Book (Send). The Address Book dialog box appears. 3.
Home > Fax > PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows) > Configure your PC-Fax Address Book (Windows) > Delete a Member or Group in your PC-FAX Address Book (Windows) Delete a Member or Group in your PC-FAX Address Book (Windows) 1. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). 2. Click PC-FAX in the left navigation bar, and then click Address Book (Send). The Address Book dialog box appears. 3.
Home > Fax > PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows) > Configure your PC-Fax Address Book (Windows) > Export your PC-FAX Address Book (Windows) Export your PC-FAX Address Book (Windows) You can export the Address Book as an ASCII text file (*.csv) or a vCard (an electronic business card) and save it on your computer. • You cannot export the group settings when you export the Address Book data. 1.
Related Information • Configure your PC-Fax Address Book (Windows) 268
Home > Fax > PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows) > Configure your PC-Fax Address Book (Windows) > Import Information to your PC-FAX Address Book (Windows) Import Information to your PC-FAX Address Book (Windows) You can import ASCII text files (*.csv) or vCards (electronic business cards) into your Address Book. 1. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). 2.
Home > Fax > PC-FAX > PC-FAX for Windows > Send a Fax Using PC-FAX (Windows) Send a Fax Using PC-FAX (Windows) PC-FAX supports only monochrome faxes. A monochrome fax will be sent even if the original data is colour and the receiving fax machine supports colour faxes. 1. Create a file in any application on your computer. 2. Select the print command in your application. 3. Select Brother PC-FAX as your printer, and then complete your print operation. The Brother PC-FAX dialog box appears. 4.
Home > Fax > PC-FAX > PC-FAX for Windows > Receive Faxes on Your Computer (Windows) Receive Faxes on Your Computer (Windows) Use the Brother PC-FAX software to receive faxes on your computer, screen them and print only those faxes you want.
Home > Fax > PC-FAX > PC-FAX for Windows > Receive Faxes on Your Computer (Windows) > Receive Faxes Using PC-FAX Receive (Windows) Receive Faxes Using PC-FAX Receive (Windows) The Brother PC-FAX Receive software lets you view and store faxes on your computer. It is automatically installed when you install your machine's software and drivers and works on locally or network-connected machines. • PC-FAX Receive supports only monochrome faxes.
Home > Fax > PC-FAX > PC-FAX for Windows > Receive Faxes on Your Computer (Windows) > Receive Faxes Using PC-FAX Receive (Windows) > Run the Brother PC-FAX Receive on Your Computer (Windows) Run the Brother PC-FAX Receive on Your Computer (Windows) We recommend selecting the Start PC-FAX Receive on computer startup check box so that the software runs automatically and can transfer any faxes upon computer startup. 1.
Home > Fax > PC-FAX > PC-FAX for Windows > Receive Faxes on Your Computer (Windows) > Receive Faxes Using PC-FAX Receive (Windows) > Run the Brother PC-FAX Receive on Your Computer (Windows) > Set Up Your Computer for PC-FAX Receiving (Windows) Set Up Your Computer for PC-FAX Receiving (Windows) 1. Double-click the (PC-FAX Receive) icon in your computer task tray. The PC-FAX Receive window appears. 2. Click Settings. 3.
Home > Fax > PC-FAX > PC-FAX for Windows > Receive Faxes on Your Computer (Windows) > Receive Faxes Using PC-FAX Receive (Windows) > Run the Brother PC-FAX Receive on Your Computer (Windows) > Add Your Machine to PC-FAX Receiving (Windows) Add Your Machine to PC-FAX Receiving (Windows) • If you installed the machine following the instructions for a network user, then the machine should already be configured for your network. 1. Double-click the (PC-FAX Receive) icon in your computer task tray.
Home > Fax > PC-FAX > PC-FAX for Windows > Receive Faxes on Your Computer (Windows) > Receive Faxes Using PC-FAX Receive (Windows) > View Received PC-FAX Messages (Windows) View Received PC-FAX Messages (Windows) Receiving Status Icon Indicated Status Standby mode No unread messages Receiving messages Messages received Unread messages 1. Double-click the (PC-FAX Receive) icon in your computer task tray. The PC-FAX Receive window appears. 2. Click any faxes in the list to view them. 3.
Related Information • Receive Faxes Using PC-FAX Receive (Windows) 277
Home > Fax > PC-FAX > PC-FAX for Mac PC-FAX for Mac • Send a Fax Using AirPrint (macOS) 278
Home > Network Network • Supported Basic Network Features • Configure Network Settings • Wireless Network Settings • Network Features • Brother Management Tools 279
Home > Network > Supported Basic Network Features Supported Basic Network Features The print server supports various features depending on the operating system. Use this table to see which network features and connections are supported by each operating system.
Home > Network > Configure Network Settings Configure Network Settings • Configure Network Settings Using the Control Panel • Change Machine Settings Using Web Based Management 281
Home > Network > Configure Network Settings > Configure Network Settings Using the Control Panel Configure Network Settings Using the Control Panel To configure the machine for your network, use the control panel's [Network] menu selections. • For information about the network settings you can configure using the control panel, see Related Information: Settings Tables. • You can also use management utilities, such as Web Based Management, to configure and change your Brother machine's network settings.
Home > Network > Wireless Network Settings Wireless Network Settings • Use the Wireless Network • Use Wi-Fi Direct® • Enable/Disable Wireless LAN • Print the WLAN Report 283
Home > Network > Wireless Network Settings > Use the Wireless Network Use the Wireless Network • Before Configuring Your Machine for a Wireless Network • Configure Your Machine for a Wireless Network Using the Setup Wizard from Your Computer • Configure Your Machine for a Wireless Network Using the Setup Wizard from Your Mobile Device • Configure Your Machine for a Wireless Network Using the Machine's Control Panel Setup Wizard • Configure Your Machine for a Wireless Network Using the One Push Method of Wi
Home > Network > Wireless Network Settings > Use the Wireless Network > Before Configuring Your Machine for a Wireless Network Before Configuring Your Machine for a Wireless Network Before attempting to configure a wireless network, confirm the following: • If you are using an enterprise wireless network, you must know the User ID and Password.
Home > Network > Wireless Network Settings > Use the Wireless Network > Configure Your Machine for a Wireless Network Using the Setup Wizard from Your Computer Configure Your Machine for a Wireless Network Using the Setup Wizard from Your Computer 1. Do one of the following: • Windows Download the installer from your model's Downloads page at support.brother.com. • Mac a. Download the installer from your model's Downloads page at support.brother.com. b.
Home > Network > Wireless Network Settings > Use the Wireless Network > Configure Your Machine for a Wireless Network Using the Setup Wizard from Your Mobile Device Configure Your Machine for a Wireless Network Using the Setup Wizard from Your Mobile Device 1. Do one of the following: • Android™ devices Download and install Brother Mobile Connect from Google Play™. • All iOS or iPadOS supported devices including iPhone, iPad and iPod touch Download and install Brother Mobile Connect from the App Store.
Home > Network > Wireless Network Settings > Use the Wireless Network > Configure Your Machine for a Wireless Network Using the Machine's Control Panel Setup Wizard Configure Your Machine for a Wireless Network Using the Machine's Control Panel Setup Wizard >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW Before configuring your machine, we recommend writing down your wireless network settings. You will need this information before you continue with the configuration. 1.
When your wireless device connects successfully, the machine displays [Connected]. You have completed the wireless network setup. To install the drivers and software necessary to use your machine, go to your model's Downloads page at support.brother.com. MFC-J4440DW/MFC-J4540DW Before configuring your machine, we recommend writing down your wireless network settings. You will need this information before you continue with the configuration. 1.
Related Information • Use the Wireless Network 290
Home > Network > Wireless Network Settings > Use the Wireless Network > Configure Your Machine for a Wireless Network Using the One Push Method of Wi-Fi Protected Setup™ (WPS) Configure Your Machine for a Wireless Network Using the One Push Method of Wi-Fi Protected Setup™ (WPS) If your wireless access point/router supports WPS (Push Button Configuration), you can use WPS from your machine's control panel menu to configure your wireless network settings.
Home > Network > Wireless Network Settings > Use the Wireless Network > Configure Your Machine for a Wireless Network Using the PIN Method of Wi-Fi Protected Setup™ (WPS) Configure Your Machine for a Wireless Network Using the PIN Method of Wi-Fi Protected Setup™ (WPS) If your wireless LAN access point/router supports WPS, you can use the Personal Identification Number (PIN) Method to configure your wireless network settings. The PIN Method is one of the connection methods developed by the Wi-Fi Alliance®.
• The Registrar is usually the wireless LAN access point/router. • The settings page may differ depending on the brand of wireless LAN access point/router. For more information, see the instructions supplied with your wireless LAN access point/router. If you are using a Windows 7, Windows 8.1, or Windows 10 computer as a Registrar, complete the following steps: 7. Do one of the following: • Windows 10 Click • > Windows System > Control Panel. In the Hardware and Sound group, click Add a device.
• To use a Windows 7, Windows 8.1, or Windows 10 computer as a Registrar, you must register it to your network in advance. For more information, see the instructions supplied with your wireless LAN access point/router. • If you use Windows 7, Windows 8.1, or Windows 10 as a Registrar, you can install the printer driver after the wireless configuration by following the on-screen instructions. To install the driver and software necessary to use your machine, go to your model's Downloads page at support.
Home > Network > Wireless Network Settings > Use the Wireless Network > Configure Your Machine for a Wireless Network When the SSID is Not Broadcast Configure Your Machine for a Wireless Network When the SSID is Not Broadcast >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW Before configuring your machine, we recommend writing down your wireless network settings. You will need this information before you continue with the configuration. 1. Check and write down the current wireless network settings.
• If you selected the [WPA/WPA2-PSK] option, press a or b to select the Encryption type [TKIP+AES] or [AES], and then press OK. Enter the WPA key, and then press OK. • For more information about how to enter text, see Related Information. • Your Brother machine supports the use of the first WEP key only. 9. The machine attempts to connect to the wireless device you have selected. If your wireless device is connected successfully, the machine's LCD displays [Connected].
• If you selected the [Open System] option, press either [None] or [WEP]. If you selected the [WEP] option for Encryption type, enter the WEP key, and then press [OK]. • If you selected the [Shared Key] option, enter the WEP key, and then press [OK]. • If you selected the [WPA/WPA2-PSK] option, press either [TKIP+AES] or [AES]. Enter the WPA key, and then press [OK]. • For more information about how to enter text, see Related Information.
Home > Network > Wireless Network Settings > Use the Wireless Network > Configure Your Machine for an Enterprise Wireless Network Configure Your Machine for an Enterprise Wireless Network >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW Before configuring your machine, we recommend writing down your wireless network settings. You will need this information before you continue with the configuration. 1. Check and record the current wireless network settings.
• If you configure your machine using EAP-TLS authentication, you must install the client certificate issued by a CA before you start configuration. Contact your network administrator about the client certificate. If you have installed more than one certificate, we recommend writing down the certificate name you want to use. • If you verify your machine using the common name of the server certificate, we recommend writing down the common name before you start configuration.
Network Name (SSID) Authentication Method Encryption Mode EAP-FAST/NONE AES User ID Password TKIP EAP-FAST/MS-CHAPv2 AES TKIP EAP-FAST/GTC AES TKIP PEAP/MS-CHAPv2 AES TKIP PEAP/GTC AES TKIP EAP-TTLS/CHAP AES TKIP EAP-TTLS/MS-CHAP AES TKIP EAP-TTLS/MS-CHAPv2 AES TKIP EAP-TTLS/PAP AES TKIP EAP-TLS AES - TKIP - For example: Network Name (SSID) HELLO Authentication Method Encryption Mode User ID Password EAP-FAST/MS-CHAPv2 AES Brother 12345678 • If you configure your machine
For more information about how to enter text, see Related Information. 7. Select the Authentication Method, and then press it. 8. Do one of the following: • If you selected the [EAP-FAST], [PEAP] or [EAP-TTLS] option, select the Inner Authentication method [NONE], [CHAP], [MS-CHAP], [MS-CHAPv2], [GTC] or [PAP]. Depending on your Authentication method, the Inner Authentication method selections differ. Select the encryption type [TKIP+AES] or [AES].
Home > Network > Wireless Network Settings > Use Wi-Fi Direct® Use Wi-Fi Direct® • Wi-Fi Direct Overview • Configure Your Wi-Fi Direct Network Using the Push Button Method • Configure a Wi-Fi Direct Network Manually • If You Are Having Difficulty with Your Machine's Network 302
Home > Network > Wireless Network Settings > Use Wi-Fi Direct® > Wi-Fi Direct Overview Wi-Fi Direct Overview Wi-Fi Direct is one of the wireless configuration methods developed by the Wi-Fi Alliance®. It allows you to securely connect your mobile device to your Brother machine without using a wireless router/access point. 1 2 1. Mobile device 2. Your Brother machine • You can use Wi-Fi Direct with either the wired or wireless network connection at the same time.
Home > Network > Wireless Network Settings > Use Wi-Fi Direct® > Configure Your Wi-Fi Direct Network Using the Push Button Method Configure Your Wi-Fi Direct Network Using the Push Button Method >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW When a machine receives the Wi-Fi Direct request from your mobile device, the message [Wi-Fi Direct connection request received.] appears on the LCD. Press c to connect. 1. Press Settings. 2. Press a or b to select the following: a. Select [Network]. Press OK.
Related Topics: • Wi-Fi Direct Overview • Configure a Wi-Fi Direct Network Manually 305
Home > Network > Wireless Network Settings > Use Wi-Fi Direct® > Configure a Wi-Fi Direct Network Manually Configure a Wi-Fi Direct Network Manually Configure the Wi-Fi Direct setting from the machine's control panel. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a. Select [Network]. Press OK. b. Select [Wi-Fi Direct]. Press OK. c. Select [Manual]. Press OK. 3. The machine displays the SSID (Network Name) and Password (Network Key).
Home > Network > Wireless Network Settings > Enable/Disable Wireless LAN Enable/Disable Wireless LAN >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a. Select [Network]. Press OK. b. Select [WLAN(Wi-Fi)]. Press OK. c. Select [WLAN Enable]. Press OK. d. Do one of the following: • To enable Wi-Fi, select [On]. Press OK. • To disable Wi-Fi, select [Off]. Press OK. MFC-J4440DW/MFC-J4540DW 1. Press [Settings] > [Network] > [Network I/F].
Home > Network > Wireless Network Settings > Print the WLAN Report Print the WLAN Report The WLAN Report shows your machine's wireless status. If the wireless connection fails, check the error code on the printed report. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to select the [Print Reports] option, and then press OK. 3. Press a or b to select the [WLAN Report] option, and then press OK. 4. Press c. The machine will print the WLAN Report.
Home > Network > Wireless Network Settings > Print the WLAN Report > Wireless LAN Report Error Codes Wireless LAN Report Error Codes If the Wireless LAN Report shows that the connection failed, check the error code on the printed report and see the corresponding instructions in the table: Error Code Problem and Recommended Solutions TS-01 The WLAN (Wi-Fi) is not enabled. Check the following points and try to set up your wireless connection again: TS-02 • Enable the WLAN setting on your machine.
Error Code Problem and Recommended Solutions TS-05 The Network Name (SSID) and Network Key (Password) are incorrect. Check the following points and try to set up your wireless connection again: TS-06 • Confirm the Network Name (SSID) and Network Key (Password). • If your Network Key contains upper-case and lower-case letters, make sure you type them correctly.
How to confirm wireless security information (SSID/authentication method/encryption method/Network Key) of your WLAN access point/router: 1. The default security settings may be provided on a label attached to the WLAN access point/router. Or the manufacturer's name or model number of the WLAN access point/router may be used as the default security settings. 2. See the documentation provided with your WLAN access point/router for information on how to find the security settings.
Home > Network > Network Features Network Features • Print the Network Configuration Report • Configure and Operate LDAP Search • Synchronize Time with the SNTP Server Using Web Based Management • Reset the Network Settings to Factory Default 312
Home > Network > Network Features > Print the Network Configuration Report Print the Network Configuration Report The Network Configuration Report lists the network configuration, including the network print server settings. • Node Name: The Node Name appears on the current Network Configuration Report. The default Node Name is "BRNxxxxxxxxxxxx" for a wired network or "BRWxxxxxxxxxxxx" for a wireless network (where "xxxxxxxxxxxx" is your machine's MAC Address / Ethernet Address.
Home > Network > Network Features > Configure and Operate LDAP Search Configure and Operate LDAP Search Related Models: MFC-J4440DW/MFC-J4540DW The LDAP feature allows you to search for information, such as fax numbers and email addresses, on your server. When you use the Fax feature, you can use the LDAP search to find fax numbers or email addresses. • The LDAP feature does not support simplified Chinese, traditional Chinese, or Korean. • The LDAP feature supports LDAPv3.
Home > Network > Network Features > Configure and Operate LDAP Search > Change LDAP Configuration Using Web Based Management Change LDAP Configuration Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW Use Web Based Management to configure your LDAP settings in a web browser. 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: https://192.168.1.2 3.
Related Topics: • Access Web Based Management • Synchronize Time with the SNTP Server Using Web Based Management 316
Home > Network > Network Features > Configure and Operate LDAP Search > Perform an LDAP Search Using Your Machine's Control Panel Perform an LDAP Search Using Your Machine's Control Panel Related Models: MFC-J4440DW/MFC-J4540DW After you configure LDAP settings, you can use the LDAP search feature to find fax numbers to use for: • Sending a Fax • The LDAP feature supports LDAPv3. • The LDAP feature does not support SSL/TLS.
Home > Network > Network Features > Synchronize Time with the SNTP Server Using Web Based Management Synchronize Time with the SNTP Server Using Web Based Management The Simple Network Time Protocol (SNTP) is used to synchronize the time used by the machine for authentication with the SNTP time server. (This is not the time displayed on the machine's LCD.) You can automatically or manually synchronize the machine's time with the Coordinated Universal Time (UTC) provided by the SNTP time server.
Home > Network > Network Features > Synchronize Time with the SNTP Server Using Web Based Management > Configure Date and Time Using Web Based Management Configure Date and Time Using Web Based Management Configure date and time to synchronize the time used by the machine with the SNTP time server. This feature is not available in some countries. 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
Home > Network > Network Features > Synchronize Time with the SNTP Server Using Web Based Management > Configure the SNTP Protocol Using Web Based Management Configure the SNTP Protocol Using Web Based Management Configure the SNTP protocol to synchronize the time the machine uses for authentication with the time kept by the SNTP time server. 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
Home > Network > Network Features > Reset the Network Settings to Factory Default Reset the Network Settings to Factory Default You can use your machine's control panel to reset the print server to its default factory settings. This resets all information, such as the password and IP address. • This feature restores all wired (supported models only) and wireless network settings to the factory settings. • You can also reset the print server to its factory settings using Web Based Management.
Home > Network > Brother Management Tools Brother Management Tools Use one of Brother's management tools to configure your Brother machine's network settings. Go to your model's Downloads page at support.brother.com to download the tools.
Home > Security Security • Before Using Network Security Features • Configure Certificates for Device Security • Use SSL/TLS • Use SNMPv3 • Use IPsec • Use IEEE 802.1x Authentication for a Wired or a Wireless Network • Use Active Directory Authentication • Use LDAP Authentication • Use Secure Function Lock 3.
Home > Security > Before Using Network Security Features Before Using Network Security Features Your machine employs some of the latest network security and encryption protocols available today. These network features can be integrated into your overall network security plan to help protect your data and prevent unauthorised access to the machine. We recommend disabling the FTP and TFTP protocols. Accessing the machine using these protocols is not secure.
Home > Security > Configure Certificates for Device Security Configure Certificates for Device Security You must configure a certificate to manage your networked machine securely using SSL/TLS. You must use Web Based Management to configure a certificate.
Home > Security > Configure Certificates for Device Security > Supported Security Certificate Features Supported Security Certificate Features Your machine supports the use of multiple security certificates, which allows secure authentication and communication with the machine. The following security certificate features can be used with the machine: • SSL/TLS communication • IEEE 802.
Home > Security > Configure Certificates for Device Security > Step by Step Guide for Creating and Installing a Certificate Step by Step Guide for Creating and Installing a Certificate There are two options when choosing a security certificate: use a self-signed certificate or use a certificate from a Certificate Authority (CA). Option 1 Self-Signed Certificate 1. Create a self-signed certificate using Web Based Management. 2. Install the self-signed certificate on your computer.
Home > Security > Configure Certificates for Device Security > Create a Self-signed Certificate Create a Self-signed Certificate 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: https://192.168.1.2 • If you are using a Domain Name System or enable a NetBIOS name, you can type another name, such as "SharedPrinter" instead of the IP address.
Home > Security > Configure Certificates for Device Security > Create CSR and Install a Certificate from a Certificate Authority (CA) Create CSR and Install a Certificate from a Certificate Authority (CA) If you already have a certificate from an external trusted CA, you can store the certificate and private key on the machine and manage them by importing and exporting.
Home > Security > Configure Certificates for Device Security > Create CSR and Install a Certificate from a Certificate Authority (CA) > Create a Certificate Signing Request (CSR) Create a Certificate Signing Request (CSR) A Certificate Signing Request (CSR) is a request sent to a Certificate Authority (CA) to authenticate the credentials contained within the certificate. We recommend installing a Root Certificate from the CA on your computer before creating the CSR. 1. Start your web browser. 2.
10. Click Save. • Follow your CA's policy regarding the method to send a CSR to your CA. • If you are using the Enterprise root CA of Windows Server 2008/2008 R2/2012/2012 R2/2016/2019, we recommend using the Web Server for the certificate template to securely create the Client Certificate. If you are creating a Client Certificate for an IEEE 802.1x environment with EAP-TLS authentication, we recommend using User for the certificate template. For more detailed information, visit support.brother.
Home > Security > Configure Certificates for Device Security > Create CSR and Install a Certificate from a Certificate Authority (CA) > Install a Certificate on Your Machine Install a Certificate on Your Machine When you receive a certificate from a CA, follow the steps below to install it into the print server: Only a certificate issued with your machine's CSR can be installed onto the machine. When you want to create another CSR, make sure that the certificate is installed before creating another CSR.
Home > Security > Configure Certificates for Device Security > Import and Export the Certificate and Private Key Import and Export the Certificate and Private Key Store the certificate and private key on your machine and manage them by importing and exporting them.
Home > Security > Configure Certificates for Device Security > Import and Export the Certificate and Private Key > Import a Certificate and Private Key Import a Certificate and Private Key 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: https://192.168.1.
Home > Security > Configure Certificates for Device Security > Import and Export the Certificate and Private Key > Export the Certificate and Private Key Export the Certificate and Private Key 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: https://192.168.1.
Home > Security > Configure Certificates for Device Security > Import and Export a CA Certificate Import and Export a CA Certificate You can import, export and store CA certificates on your Brother machine.
Home > Security > Configure Certificates for Device Security > Import and Export a CA Certificate > Import a CA Certificate Import a CA Certificate 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: https://192.168.1.2 • If you are using a Domain Name System or enable a NetBIOS name, you can type another name, such as "SharedPrinter" instead of the IP address.
Home > Security > Configure Certificates for Device Security > Import and Export a CA Certificate > Export a CA Certificate Export a CA Certificate 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: https://192.168.1.2 • If you are using a Domain Name System or enable a NetBIOS name, you can type another name, such as "SharedPrinter" instead of the IP address.
Home > Security > Configure Certificates for Device Security > Manage Multiple Certificates Manage Multiple Certificates The multiple certificate feature allows you to use Web Based Management to manage each certificate installed on your machine. In Web Based Management, navigate to the Certificate or CA Certificate screen to view certificate content, delete, or export your certificates.
Home > Security > Use SSL/TLS Use SSL/TLS • Introduction to SSL/TLS • Manage Your Network Machine Securely Using SSL/TLS • Print Documents Securely Using SSL/TLS • Send an Email Securely Using SSL/TLS 340
Home > Security > Use SSL/TLS > Introduction to SSL/TLS Introduction to SSL/TLS Secure Socket Layer (SSL) or Transport Layer Security (TLS) is an effective method of protecting data sent over a local or wide area network (LAN or WAN). It works by encrypting data, such as a print job, sent over a network, so anyone trying to capture it will not be able to read it. SSL/TLS can be configured on both wired and wireless networks and will work with other forms of security such as WPA keys and firewalls.
Home > Security > Use SSL/TLS > Introduction to SSL/TLS > Brief History of SSL/TLS Brief History of SSL/TLS SSL/TLS was originally created to secure web traffic information, particularly data sent between web browsers and servers. For example, when you use Internet Explorer for Internet Banking and you see https:// and the little padlock icon in the web browser, you are using SSL.
Home > Security > Use SSL/TLS > Introduction to SSL/TLS > Benefits of Using SSL/TLS Benefits of Using SSL/TLS The primary benefit of using SSL/TLS is to guarantee secure printing over an IP network by restricting unauthorised users from reading data sent to the machine. SSL's key selling point is that it can be used to print confidential data securely. For example, an HR department in a large company may be printing wage slips on a regular basis.
Home > Security > Use SSL/TLS > Manage Your Network Machine Securely Using SSL/TLS Manage Your Network Machine Securely Using SSL/TLS • Configure a Certificate for SSL/TLS and Available Protocols • Access Web Based Management Using SSL/TLS • Install the Self-signed Certificate for Windows users with Administrator Rights • Configure Certificates for Device Security 344
Home > Security > Use SSL/TLS > Manage Your Network Machine Securely Using SSL/TLS > Configure a Certificate for SSL/TLS and Available Protocols Configure a Certificate for SSL/TLS and Available Protocols Configure a certificate on your machine using Web Based Management before you use SSL/TLS communication. 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: https://192.168.1.
Home > Security > Use SSL/TLS > Manage Your Network Machine Securely Using SSL/TLS > Access Web Based Management Using SSL/TLS Access Web Based Management Using SSL/TLS To manage your network machine securely, you must use management utilities with security protocols. • To use HTTPS protocol, HTTPS must be enabled on your machine. The HTTPS protocol is enabled by default. • You can change the HTTPS protocol settings using the Web Based Management screen. 1. Start your web browser. 2.
Home > Security > Use SSL/TLS > Manage Your Network Machine Securely Using SSL/TLS > Install the Self-signed Certificate for Windows users with Administrator Rights Install the Self-signed Certificate for Windows users with Administrator Rights The following steps are for Microsoft Internet Explorer. If you use another web browser, consult the documentation for your web browser to get help with installing certificates. 1.
11. Click Next. 12. Click Finish. 13. Click Yes, if the fingerprint (thumbprint) is correct. 14. Click OK.
Home > Security > Use SSL/TLS > Print Documents Securely Using SSL/TLS Print Documents Securely Using SSL/TLS • Print Documents Using SSL/TLS • Configure Certificates for Device Security • Configure a Certificate for SSL/TLS and Available Protocols 349
Home > Security > Use SSL/TLS > Print Documents Securely Using SSL/TLS > Print Documents Using SSL/TLS Print Documents Using SSL/TLS To print documents securely with IPP protocol, use the IPPS protocol. 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: https://192.168.1.
Home > Security > Use SNMPv3 Use SNMPv3 • Manage Your Network Machine Securely Using SNMPv3 351
Home > Security > Use SNMPv3 > Manage Your Network Machine Securely Using SNMPv3 Manage Your Network Machine Securely Using SNMPv3 The Simple Network Management Protocol version 3 (SNMPv3) provides user authentication and data encryption to manage network devices securely. To manage your network machine securely, we recommend using the SNMPv3 protocol when you use BRAdmin Professional 4. 1. Start your web browser. 2.
Related Topics: • Access Web Based Management 353
Home > Security > Use IPsec Use IPsec Related Models: MFC-J4440DW/MFC-J4540DW • Introduction to IPsec • Configure IPsec Using Web Based Management • Configure an IPsec Address Template Using Web Based Management • Configure an IPsec Template Using Web Based Management 354
Home > Security > Use IPsec > Introduction to IPsec Introduction to IPsec Related Models: MFC-J4440DW/MFC-J4540DW IPsec (Internet Protocol Security) is a security protocol that uses an optional Internet Protocol function to prevent data manipulation and ensure the confidentiality of data transmitted as IP packets. IPsec encrypts data carried over the network, such as print data sent from computers to a printer.
Home > Security > Use IPsec > Configure IPsec Using Web Based Management Configure IPsec Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW The IPsec connection conditions comprise two Template types: Address and IPsec. You can configure up to 10 connection conditions. 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: https://192.168.1.2 3.
Related Topics: • Access Web Based Management • Configure Certificates for Device Security 357
Home > Security > Use IPsec > Configure an IPsec Address Template Using Web Based Management Configure an IPsec Address Template Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: https://192.168.1.2 3. If required, type the password in the Login field, and then click Login.
Option Description For example: 192.168.1.1/24 Because the prefix is specified in the form of a 24-bit subnet mask (255.255.255.0) for 192.168.1.1, the addresses 192.168.1.xxx are valid. 8. Click Submit. When you change the settings for the template currently in use, restart your machine to active the configuration.
Home > Security > Use IPsec > Configure an IPsec Template Using Web Based Management Configure an IPsec Template Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: https://192.168.1.2 3. If required, type the password in the Login field, and then click Login.
Home > Security > Use IPsec > Configure an IPsec Template Using Web Based Management > IKEv1 Settings for an IPsec Template IKEv1 Settings for an IPsec Template Related Models: MFC-J4440DW/MFC-J4540DW Option Description Template Name Type a name for the template (up to 16 characters). Use Prefixed Template Select Custom, IKEv1 High Security or IKEv1 Medium Security. The setting items are different depending on the selected template.
Option Description • Hash Select None, MD5, SHA1, SHA256, SHA384 or SHA512. • SA Lifetime Specify the IKE SA lifetime. Type the time (seconds) and number of kilobytes (KByte). • Encapsulation Mode • Remote Router IP-Address Select Transport or Tunnel. Type the IP address (IPv4 or IPv6) of the remote router. Enter this information only when the Tunnel mode is selected.
Related Information • Configure an IPsec Template Using Web Based Management 363
Home > Security > Use IPsec > Configure an IPsec Template Using Web Based Management > IKEv2 Settings for an IPsec Template IKEv2 Settings for an IPsec Template Related Models: MFC-J4440DW/MFC-J4540DW Option Description Template Name Type a name for the template (up to 16 characters). Use Prefixed Template Select Custom, IKEv2 High Security, or IKEv2 Medium Security. The setting items are different depending on the selected template.
Option Description • Remote Router IP-Address Type the IP address (IPv4 or IPv6) of the remote router. Enter this information only when the Tunnel mode is selected. SA (Security Association) is an encrypted communication method using IPsec or IPv6 that exchanges and shares information, such as the encryption method and encryption key, in order to establish a secure communication channel before communication begins. SA may also refer to a virtual encrypted communication channel that has been established.
Option Description You can select only the certificates that were created using the Certificate page of Web Based Management's Security configuration screen.
Home > Security > Use IPsec > Configure an IPsec Template Using Web Based Management > Manual Settings for an IPsec Template Manual Settings for an IPsec Template Related Models: MFC-J4440DW/MFC-J4540DW Option Description Template Name Type a name for the template (up to 16 characters). Use Prefixed Template Select Custom. Internet Key Exchange (IKE) IKE is a communication protocol that is used to exchange encryption keys in order to carry out encrypted communication using IPsec.
Option Description when an IPsec packet is received. The SPI parameter, which identifies the SA, is included in the Authentication Header (AH) and Encapsulating Security Payload (ESP) header. These settings are necessary when Custom is selected for Use Prefixed Template, and Manual is selected for Internet Key Exchange (IKE). Enter the In/Out values. (3-10 characters) Encapsulating Security • Protocol Select ESP or AH. - ESP is a protocol for carrying out encrypted communication using IPsec.
Home > Security > Use IEEE 802.1x Authentication for a Wired or a Wireless Network Use IEEE 802.1x Authentication for a Wired or a Wireless Network • What Is IEEE 802.1x Authentication? • Configure IEEE 802.1x Authentication for a Wired or a Wireless Network Using Web Based Management (Web Browser) • IEEE 802.
Home > Security > Use IEEE 802.1x Authentication for a Wired or a Wireless Network > What Is IEEE 802.1x Authentication? What Is IEEE 802.1x Authentication? IEEE 802.1x is an IEEE standard for wired and wireless networks that limits access from unauthorised network devices. Your Brother machine (supplicant) sends an authentication request to a RADIUS server (Authentication server) through your access point or HUB.
Home > Security > Use IEEE 802.1x Authentication for a Wired or a Wireless Network > Configure IEEE 802.1x Authentication for a Wired or a Wireless Network Using Web Based Management (Web Browser) Configure IEEE 802.1x Authentication for a Wired or a Wireless Network Using Web Based Management (Web Browser) • If you configure your machine using EAP-TLS authentication, you must install the client certificate issued by a CA before you start configuration.
• To enable IEEE 802.1x authentication for wired networks, select Enabled for Wired 802.1x status on the Wired 802.1x Authentication page. • If you are using EAP-TLS authentication, you must select the client certificate installed (shown with certificate name) for verification from the Client Certificate drop-down list. • If you select EAP-FAST, PEAP, EAP-TTLS, or EAP-TLS authentication, select the verification method from the Server Certificate Verification drop-down list.
Home > Security > Use IEEE 802.1x Authentication for a Wired or a Wireless Network > IEEE 802.1x Authentication Methods IEEE 802.1x Authentication Methods EAP-FAST Extensible Authentication Protocol-Flexible Authentication via Secured Tunneling (EAP-FAST) has been developed by Cisco Systems, Inc., which uses a user ID and password for authentication, and symmetric key algorithms to achieve a tunnelled authentication process.
Home > Security > Use Active Directory Authentication Use Active Directory Authentication Related Models: MFC-J4440DW/MFC-J4540DW • Introduction to Active Directory Authentication • Configure Active Directory Authentication Using Web Based Management • Log On to Change the Machine Settings Using the Machine's Control Panel (Active Directory Authentication) 374
Home > Security > Use Active Directory Authentication > Introduction to Active Directory Authentication Introduction to Active Directory Authentication Related Models: MFC-J4440DW/MFC-J4540DW Active Directory Authentication restricts the use of your machine. If Active Directory Authentication is enabled, the machine's control panel will be locked. You cannot change the machine's settings until you enter a User ID and password.
Home > Security > Use Active Directory Authentication > Configure Active Directory Authentication Using Web Based Management Configure Active Directory Authentication Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW Active Directory authentication supports Kerberos authentication and NTLMv2 authentication. You must configure the SNTP protocol (network time server) and DNS server configuration for authentication. 1. Start your web browser. 2.
Related Information • Use Active Directory Authentication Related Topics: • Access Web Based Management 377
Home > Security > Use Active Directory Authentication > Log On to Change the Machine Settings Using the Machine's Control Panel (Active Directory Authentication) Log On to Change the Machine Settings Using the Machine's Control Panel (Active Directory Authentication) Related Models: MFC-J4440DW/MFC-J4540DW When Active Directory Authentication is enabled, the machine's control panel will be locked until you enter your User ID and password on the machine's control panel. 1.
Home > Security > Use LDAP Authentication Use LDAP Authentication Related Models: MFC-J4440DW/MFC-J4540DW • Introduction to LDAP Authentication • Configure LDAP Authentication Using Web Based Management • Log On to Change the Machine Settings Using the Machine's Control Panel (LDAP Authentication) 379
Home > Security > Use LDAP Authentication > Introduction to LDAP Authentication Introduction to LDAP Authentication Related Models: MFC-J4440DW/MFC-J4540DW LDAP Authentication restricts the use of your machine. If LDAP Authentication is enabled, the machine's control panel will be locked. You cannot change the machine's settings until you enter a User ID and password.
Home > Security > Use LDAP Authentication > Configure LDAP Authentication Using Web Based Management Configure LDAP Authentication Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: https://192.168.1.2 3. If required, type the password in the Login field, and then click Login.
Home > Security > Use LDAP Authentication > Log On to Change the Machine Settings Using the Machine's Control Panel (LDAP Authentication) Log On to Change the Machine Settings Using the Machine's Control Panel (LDAP Authentication) Related Models: MFC-J4440DW/MFC-J4540DW When LDAP Authentication is enabled, the machine's control panel will be locked until you enter your User ID and password on the machine's control panel. 1.
Home > Security > Use Secure Function Lock 3.0 Use Secure Function Lock 3.0 Related Models: MFC-J4440DW/MFC-J4540DW Secure Function Lock 3.0 increases security by restricting the functions available on your machine. • Before Using Secure Function Lock 3.0 • Configure Secure Function Lock 3.0 Using Web Based Management • Scan Using Secure Function Lock 3.0 • Configure Public Mode for Secure Function Lock 3.0 • Additional Secure Function Lock 3.
Home > Security > Use Secure Function Lock 3.0 > Before Using Secure Function Lock 3.0 Before Using Secure Function Lock 3.0 Related Models: MFC-J4440DW/MFC-J4540DW Use Secure Function Lock to configure passwords, set specific user page limits, and grant access to some or all of the functions listed here. You can configure and change the following Secure Function Lock 3.
Home > Security > Use Secure Function Lock 3.0 > Configure Secure Function Lock 3.0 Using Web Based Management Configure Secure Function Lock 3.0 Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: https://192.168.1.2 3. If required, type the password in the Login field, and then click Login.
Home > Security > Use Secure Function Lock 3.0 > Scan Using Secure Function Lock 3.0 Scan Using Secure Function Lock 3.0 Related Models: MFC-J4440DW/MFC-J4540DW Setting Scan restrictions (for administrators) Secure Function Lock 3.0 allows an administrator to restrict which users are allowed to scan. When the Scan feature is set to Off for the public user setting, only users who have the Scan check box selected will be able to scan.
Home > Security > Use Secure Function Lock 3.0 > Configure Public Mode for Secure Function Lock 3.0 Configure Public Mode for Secure Function Lock 3.0 Related Models: MFC-J4440DW/MFC-J4540DW Use the Secure Function Lock screen to set up Public Mode, which limits the functions available to public users. Public users will not need to enter a password to access the features made available through Public Mode settings. Public Mode includes print jobs sent via Brother iPrint&Scan and Brother Mobile Connect. 1.
Home > Security > Use Secure Function Lock 3.0 > Additional Secure Function Lock 3.0 Features Additional Secure Function Lock 3.0 Features Related Models: MFC-J4440DW/MFC-J4540DW Configure the following features in the Secure Function Lock screen: All Counter Reset Click All Counter Reset, in the Page Counters column, to reset the page counter. Export to CSV file Click Export to CSV file, to export the current and last page counter including User List / Restricted Functions information as a CSV file.
Home > Security > Use Secure Function Lock 3.0 > Register an External IC Card Reader Register an External IC Card Reader Related Models: MFC-J4440DW/MFC-J4540DW When you connect an external IC (Integrated Circuit) card reader, use Web Based Management to register the card reader. Your machine supports HID class driver supported external IC card readers. 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
Home > Security > Send an Email Securely Send an Email Securely Related Models: MFC-J4440DW/MFC-J4540DW • Configure Email Sending Using Web Based Management • Send an Email with User Authentication • Send an Email Securely Using SSL/TLS 390
Home > Security > Send an Email Securely > Configure Email Sending Using Web Based Management Configure Email Sending Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW We recommend using Web Based Management to configure secured email sending with user authentication, or email sending using SSL/TLS. 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: https://192.168.1.2 3.
Home > Security > Send an Email Securely > Send an Email with User Authentication Send an Email with User Authentication Related Models: MFC-J4440DW/MFC-J4540DW Your machine supports the SMTP-AUTH method to send email via an email server that requires user authentication. This method prevents unauthorised users from accessing the email server. You can use the SMTP-AUTH method for email notification and email reports (available for certain models).
Home > Security > Send an Email Securely > Send an Email Securely Using SSL/TLS Send an Email Securely Using SSL/TLS Related Models: MFC-J4440DW/MFC-J4540DW Your machine supports SSL/TLS communication methods. To use an email server that is using SSL/TLS communication, you must configure the following settings. We recommend using Web Based Management to configure SSL/TLS.
Home > Security > Lock the Machine Settings from the Control Panel Lock the Machine Settings from the Control Panel Before turning on the machine's Access Lock, make a careful note of your password. If you forget the password, you must reset all passwords stored in the machine by contacting your administrator or Brother customer service.
Home > Security > Lock the Machine Settings from the Control Panel > About Using TX Lock About Using TX Lock Related Models: MFC-J4340DW Block unauthorised data transmission to and from the machine. TX Lock lets you prevent unauthorised access to the machine. While TX Lock is On, the following operations are available: • Receiving faxes • PC-Fax Receive (If PC-Fax Receive was already On) While the TX Lock feature is turned on, your machine will receive faxes and store them in its memory.
Home > Security > Lock the Machine Settings from the Control Panel > About Using TX Lock > Set the TX Lock Password Set the TX Lock Password Related Models: MFC-J4340DW 1. Press Settings. 2. Press a or b to select the following: a. Select [Fax]. Press OK. b. Select [Miscellaneous]. Press OK. c. Select [TX Lock]. Press OK. 3. Enter a four-digit number for the password. Press OK. 4. Re-enter the password. Press OK. 5. Press Stop/Exit.
Home > Security > Lock the Machine Settings from the Control Panel > About Using TX Lock > Change the TX Lock Password Change the TX Lock Password Related Models: MFC-J4340DW 1. Press Settings. 2. Press a or b to select the following: a. Select [Fax]. Press OK. b. Select [Miscellaneous]. Press OK. c. Select [TX Lock]. Press OK. d. Select [Set Password]. Press OK. 3. Enter the four-digit number of the current password. Press OK. 4. Enter a four-digit number for the new password. Press OK. 5.
Home > Security > Lock the Machine Settings from the Control Panel > About Using TX Lock > Turn TX Lock On/Off Turn TX Lock On/Off Related Models: MFC-J4340DW 1. Press Settings. 2. Press a or b to select the following: a. Select [Fax]. Press OK. b. Select [Miscellaneous]. Press OK. c. Select [TX Lock]. Press OK. d. Select [Set TX Lock]. Press OK. 3. Enter the registered four-digit password. Press OK. The machine goes offline and the LCD displays [TX Lock Mode]. Turning off TX Lock: a. Press Settings. b.
Home > Mobile/Web Connect Mobile/Web Connect • Brother Web Connect • AirPrint • Mopria® Print Service • Brother Mobile Connect • Print with Near-Field Communication (NFC) 399
Home > Mobile/Web Connect > Brother Web Connect Brother Web Connect • Brother Web Connect Overview • Online Services Used with Brother Web Connect • Set Up Brother Web Connect • Scan and Upload Documents Using Brother Web Connect • Upload a Document from an External Memory Device Using Brother Web Connect • Download and Print Documents Using Brother Web Connect • Download and Save a Document to an External Memory Device Using Brother Web Connect • FaxForward to Cloud or E-mail 400
Home > Mobile/Web Connect > Brother Web Connect > Brother Web Connect Overview Brother Web Connect Overview Certain websites provide services that allow users to upload and view images and files on the website. Your Brother machine can scan images and upload them to these services, and also download from and print images that are already uploaded to these services. 1 3 2 4 1. Printing 2. Scanning 3. Photos, images, documents and other files 4.
Home > Mobile/Web Connect > Brother Web Connect > Brother Web Connect Overview > Configure the Proxy Server Settings Using the Machine's Control Panel Configure the Proxy Server Settings Using the Machine's Control Panel If your network uses a proxy server, the following proxy server information must be configured on the machine: • Proxy server address • Port number • User Name • Password >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2.
Home > Mobile/Web Connect > Brother Web Connect > Brother Web Connect Overview > Configure the Proxy Server Settings Using Web Based Management Configure the Proxy Server Settings Using Web Based Management If your network uses a proxy server, the following proxy server information must be configured using Web Based Management: • Proxy server address • Port number • User Name • Password We recommend Microsoft Internet Explorer 11/Microsoft Edge for Windows, Safari 10/11 for Mac, Google Chrome™ for A
Home > Mobile/Web Connect > Brother Web Connect > Online Services Used with Brother Web Connect Online Services Used with Brother Web Connect Use Brother Web Connect to access online services from your Brother machine. Some of these web services offer business versions. To use Brother Web Connect, you must have an account with the online service you want to use. If you do not already have an account, use a computer to access the service's website and create an account.
Google Drive™ Evernote® Accessible Services Dropbox OneNote Brother Creative Center OneDrive Box PPTX JPEG JPEG PDF PDF DOCX DOCX XLSX XLSX PPTX PPTX TIFF TIFF JPEG - FaxForward to the online services JPEG JPEG (MFC-J4440DW/ MFC-J4540DW) PDF PDF TIFF TIFF Upload scanned images Upload images saved on media (MFC-J4440DW/ MFC-J4540DW) • Not all services are available in all countries.
Home > Mobile/Web Connect > Brother Web Connect > Set Up Brother Web Connect Set Up Brother Web Connect • Brother Web Connect Setup Overview • Create an Account for Each Online Service Before Using Brother Web Connect • Apply for Brother Web Connect Access • Register an Account on Your Brother Machine for Brother Web Connect • Set Up Brother Web Connect for Brother CreativeCenter 406
Home > Mobile/Web Connect > Brother Web Connect > Set Up Brother Web Connect > Brother Web Connect Setup Overview Brother Web Connect Setup Overview Configure the Brother Web Connect settings using the following procedure (when using Brother CreativeCenter, this procedure is not necessary): Step 1: Create an account with the service you want to use. Access the service's website using a computer and create an account. (If you already have an account, there is no need to create an additional account.
Related Information • Set Up Brother Web Connect 408
Home > Mobile/Web Connect > Brother Web Connect > Set Up Brother Web Connect > Create an Account for Each Online Service Before Using Brother Web Connect Create an Account for Each Online Service Before Using Brother Web Connect To use Brother Web Connect to access an online service, you must have an account with that online service. If you do not already have an account, use a computer to access the service's website and create an account.
Home > Mobile/Web Connect > Brother Web Connect > Set Up Brother Web Connect > Apply for Brother Web Connect Access Apply for Brother Web Connect Access To use Brother Web Connect to access online services, you must first apply for Brother Web Connect access using a computer that has the Brother Software installed. 1.
Home > Mobile/Web Connect > Brother Web Connect > Set Up Brother Web Connect > Register an Account on Your Brother Machine for Brother Web Connect Register an Account on Your Brother Machine for Brother Web Connect You must enter your Brother Web Connect account information and configure your machine so that it can use Brother Web Connect to access the service you want. • You must apply for Brother Web Connect access to register an account on your machine.
• If information regarding the Internet connection appears on the machine's LCD, read the information and press [OK]. • Occasionally, updates or announcements about Brother Web Connect's features will appear on the LCD. Read the information, and then press [OK]. 2. Press a or b to display the service with which you want to register. Press the service name. 3. If information regarding Brother Web Connect appears, press [OK]. 4. Press [Register/Delete] > [Register Account]. 5.
Home > Mobile/Web Connect > Brother Web Connect > Set Up Brother Web Connect > Set Up Brother Web Connect for Brother CreativeCenter Set Up Brother Web Connect for Brother CreativeCenter Related Models: MFC-J4440DW/MFC-J4540DW Brother Web Connect is set up to work with Brother CreativeCenter automatically. No configuration is needed to create the calendars, business cards, posters and greeting cards available at www.brother.com/creativecenter. Brother CreativeCenter is not available in all countries.
Home > Mobile/Web Connect > Brother Web Connect > Scan and Upload Documents Using Brother Web Connect Scan and Upload Documents Using Brother Web Connect Upload your scanned photos and documents directly to a web service without using a computer. • When scanning and uploading JPEG files or searchable PDF, monochrome scanning is not available. • When scanning and uploading Microsoft Office files, monochrome scanning and grey scanning are not available.
• If you pressed [Scan] > [to Web], this option does not appear. • This option may not appear depending on the service. 7. Follow the on-screen instructions to complete this operation.
Home > Mobile/Web Connect > Brother Web Connect > Upload a Document from an External Memory Device Using Brother Web Connect Upload a Document from an External Memory Device Using Brother Web Connect Related Models: MFC-J4440DW/MFC-J4540DW Documents saved on media (such as a USB flash drive) connected to the machine can be uploaded directly to a web service. • Uploaded documents are saved in an album named From_BrotherDevice.
Home > Mobile/Web Connect > Brother Web Connect > Download and Print Documents Using Brother Web Connect Download and Print Documents Using Brother Web Connect Documents that have been uploaded to your account can be downloaded directly to your machine and printed. Documents that other users have uploaded to their own accounts for sharing can also be downloaded to your machine and printed, as long as you have viewing privileges for those documents.
Home > Mobile/Web Connect > Brother Web Connect > Download and Print Documents Using Brother Web Connect > Download and Print Using Web Services Download and Print Using Web Services For information on Brother CreativeCenter Templates, see Related Information. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press WEB. • If information regarding the Internet connection appears on the machine's LCD, read the information and press c.
• An album is a collection of documents. However, the actual term may differ depending on the service you use. When using Evernote®, you must select the notebook, and then select the note. • Some services do not require documents to be saved in albums. For documents not saved in albums, select [See Unsorted Files] to select documents. 6. Press the file name you want to print. Confirm the document on the LCD and press [OK]. Select additional documents to print (you can select up to 10 documents). 7.
Home > Mobile/Web Connect > Brother Web Connect > Download and Print Documents Using Brother Web Connect > Download and Print Brother CreativeCenter Templates Download and Print Brother CreativeCenter Templates Related Models: MFC-J4440DW/MFC-J4540DW Brother CreativeCenter is not available in all countries. 1. Press d or c to display [Apps]. Press [Apps]. • If information regarding the Internet connection appears on the machine’s LCD, read it, and then press [OK].
Home > Mobile/Web Connect > Brother Web Connect > Download and Save a Document to an External Memory Device Using Brother Web Connect Download and Save a Document to an External Memory Device Using Brother Web Connect Related Models: MFC-J4440DW/MFC-J4540DW JPEG, PDF and Microsoft Office files can be downloaded from a service and saved directly on media connected to the machine.
Home > Mobile/Web Connect > Brother Web Connect > FaxForward to Cloud or E-mail FaxForward to Cloud or E-mail Related Models: MFC-J4440DW/MFC-J4540DW • Use the FaxForward to Cloud feature to automatically forward incoming faxes to your accounts with the available online services. 1 1. Web Service • Use the FaxForward to E-mail feature to automatically forward incoming faxes to an inbox as email attachments.
Home > Mobile/Web Connect > Brother Web Connect > FaxForward to Cloud or E-mail > Turn On FaxForward to Cloud or E-mail Turn On FaxForward to Cloud or E-mail Related Models: MFC-J4440DW/MFC-J4540DW Turn on the FaxForward feature to automatically forward incoming faxes to either an online service or an inbox as email attachments. • This feature is available only for monochrome faxes.
Home > Mobile/Web Connect > Brother Web Connect > FaxForward to Cloud or E-mail > Turn Off FaxForward to Cloud or E-mail Turn Off FaxForward to Cloud or E-mail Related Models: MFC-J4440DW/MFC-J4540DW Turn off FaxForward when you want to stop incoming faxes from automatically going to either an online service or an inbox as email attachments. If there are received faxes still in your machine's memory, you cannot turn off FaxForward. 1. Press d or c to display [Apps]. Press [Apps].
Home > Mobile/Web Connect > AirPrint AirPrint • AirPrint Overview • Before Using AirPrint (macOS) • Print Using AirPrint • Scan Using AirPrint (macOS) • Send a Fax Using AirPrint (macOS) 425
Home > Mobile/Web Connect > AirPrint > AirPrint Overview AirPrint Overview AirPrint is a printing solution for Apple operating systems that allows you to wirelessly print photos, email, web pages and documents from your iPad, iPhone, iPod touch and Mac computer without the need to install a driver. AirPrint also lets you send faxes directly from your Mac computer without printing them and lets you scan documents to your Mac computer. For more information, visit Apple’s website.
Home > Mobile/Web Connect > AirPrint > Before Using AirPrint (macOS) Before Using AirPrint (macOS) Before printing using macOS, add your machine to the printer list on your Mac computer. 1. Select System Preferences from the Apple menu. 2. Click Printers & Scanners. 3. Click the + icon below the Printers pane on the left. The Add screen appears. 4. Select your machine, and then select AirPrint from the Use pop-up menu. 5. Click Add.
Home > Mobile/Web Connect > AirPrint > Print Using AirPrint Print Using AirPrint • Print from iPad, iPhone, or iPod touch • Print Using AirPrint (macOS) 428
Home > Mobile/Web Connect > AirPrint > Print Using AirPrint > Print from iPad, iPhone, or iPod touch Print from iPad, iPhone, or iPod touch The procedure used to print may vary by application. Safari is used in the example below. 1. Make sure your machine is turned on. Make sure you have loaded the correct paper in the paper tray and change the paper settings for the paper tray on your machine. 2. Use Safari to open the page that you want to print. 3. Tap or . 4. Tap Print. 5.
Home > Mobile/Web Connect > AirPrint > Print Using AirPrint > Print Using AirPrint (macOS) Print Using AirPrint (macOS) The procedure used to print may vary by application. Safari is used in the example below. Before printing, make sure your machine is in the printer list on your Mac computer. 1. Make sure your machine is turned on. Make sure you have loaded the correct paper in the paper tray and change the paper settings for the paper tray on your machine. 2.
Home > Mobile/Web Connect > AirPrint > Scan Using AirPrint (macOS) Scan Using AirPrint (macOS) Before scanning, make sure your machine is in the scanner list on your Mac computer. 1. Load your document. 2. Select System Preferences from the Apple menu. 3. Click Printers & Scanners. 4. Select your machine from the scanner list. 5. Click the Scan tab, and then click the Open Scanner… button. The Scanner screen appears. 6.
Home > Mobile/Web Connect > AirPrint > Send a Fax Using AirPrint (macOS) Send a Fax Using AirPrint (macOS) Make sure your machine is in the printer list on your Mac computer. Apple TextEdit is used in the example below. • AirPrint supports only monochrome fax documents. • (MFC-J4440DW/MFC-J4540DW) Your machine supports the Secure Function Lock feature. Sending faxes via AirPrint is not available if Fax Tx for each user is restricted. 1. Make sure your machine is turned on. 2.
Home > Mobile/Web Connect > Mopria® Print Service Mopria® Print Service Mopria® Print Service is a print feature on Android™ mobile devices developed by the Mopria® Alliance. With this service, you can connect to the same network as your machine and print without additional setup. 2 1 3 1. Android™ Mobile Device 2. Wi-Fi® Connection 3. Your Machine You must download the Mopria® Print Service from the Google Play™ Store and install it on your Android™ device.
Home > Mobile/Web Connect > Brother Mobile Connect Brother Mobile Connect Use Brother Mobile Connect to print and scan from your mobile device. • For Android™ devices Brother Mobile Connect allows you to use your Brother machine's features directly from your Android™ device. Download and install Brother Mobile Connect from Google Play™.
Home > Mobile/Web Connect > Print with Near-Field Communication (NFC) Print with Near-Field Communication (NFC) Related Models: MFC-J4440DW/MFC-J4540DW Near-Field Communication (NFC) allows for simple transactions, data exchange, and wireless connections between two devices that are close to each other. If your Android™ device is NFC-enabled, you can print data (photos, PDF files, text files, web pages and email messages) from the device by touching it to the NFC symbol on the machine's control panel.
Home > Brother iPrint&Scan for Windows and Mac Brother iPrint&Scan for Windows and Mac • Brother iPrint&Scan Overview for Windows and Mac 436
Home > Brother iPrint&Scan for Windows and Mac > Brother iPrint&Scan Overview for Windows and Mac Brother iPrint&Scan Overview for Windows and Mac Use Brother iPrint&Scan for Windows and Mac to print and scan from your computer. The following screen shows an example of Brother iPrint&Scan for Windows. The actual screen may differ depending on the version of the application. • For Windows Go to your model's Downloads page at support.brother.com to download the latest application.
Home > Troubleshooting Troubleshooting If you think there is a problem with your machine, first check each of the items below, then try to identify the problem, and follow our troubleshooting tips. You can correct most problems yourself. If you need additional help, visit support.brother.com for the latest FAQs and troubleshooting tips: 1. Visit support.brother.com. 2. Click FAQs & Troubleshooting and search for your model name.
Home > Troubleshooting > Error and Maintenance Messages Error and Maintenance Messages As with any sophisticated office product, errors may occur and supply items may have to be replaced. If this happens, your machine identifies the error or required routine maintenance and shows the appropriate message. The most common error and maintenance messages are shown in the table. You can correct most errors and perform routine maintenance yourself.
Error Message Cause Action Cannot Print XX A foreign object, such as a paper clip or a piece of ripped paper, is in the machine. inside the machine. If the error message continues, disconnect the machine from the power for several minutes, and then reconnect it. See Related Information: Paper is Jammed Inside and in the Front of the Machine (Jam Inside/Front).
Error Message Cause Action • Cover is Open. The scanner cover is not locked in the closed position. If you are using the PIN Method of WPS, make sure you have entered the correct PIN. Lift the scanner cover and then close it again. Make sure the interface cable (if used) has been guided correctly through the cable channel and out the back of the machine. The ink cartridge cover is not locked in the Firmly close the ink cartridge cover until it closed position. locks into place.
Error Message Cause Action Repairs resulting from the use of nonBrother supplies may not be covered under the stated product warranty. Ink Low The ink level is low. If the sending machine has the ability to convert it, the colour fax will be printed at your machine as a monochrome fax. Prepare a new ink cartridge. You can continue printing until the LCD displays Replace Ink. See Related Information: Replace the Ink Cartridges. • Jam Front The paper is jammed in the machine.
Error Message Cause Action No Device When configuring the Wi-Fi Direct network, the Brother machine cannot find your mobile device. • Make sure your machine and mobile device are in the Wi-Fi Direct mode. • Move the mobile device closer to your Brother machine. • Move your Brother machine and the mobile device to an obstruction-free area. • If you are manually configuring the WiFi Direct network, make sure you have entered the correct password.
Error Message Cause Action See Related Information: Print a Fax Stored in the Machine's Memory. Paper Size Mismatch The paper size setting does not match the 1. Check that the paper size you chose size of paper in the tray. on the machine's display matches the size of the paper in the tray. -ORYou did not set the paper guides in the tray to the indicators for the paper size you are using. See Related Information: Change the Paper Size and Paper Type. 2.
MFC-J4440DW/MFC-J4540DW Error Message Cause Action B&W Print Only One or more of the colour ink cartridges have reached the end of their lives. Replace the ink cartridges. You can use the machine in monochrome mode for approximately four weeks depending on the number of pages you print. See Related Information: Replace the Ink Cartridges.
Error Message Cause Action remains, contact Brother customer service or your local Brother dealer. Cannot Scan XX The machine has a mechanical problem. Disconnect the machine from the power for several minutes, and then reconnect it. If you cannot print documents and received faxes, transfer them to another fax machine or to your computer. See Related Information: Transfer Your Faxes or Fax Journal Report. Comm.Error Poor telephone line quality caused a communication error.
Error Message Cause Action again when the machine has cooled down. Hub is Unusable. A hub or USB flash drive with hub has been connected to the USB direct interface. Hubs, including a USB flash drive with a built-in hub, are not supported. Unplug the device from the USB direct interface. Ink Absorber NearFull The ink absorber box is nearly full. The ink absorber box must be replaced soon. Contact Brother customer service or your local Brother dealer.
Error Message Cause Jam Inside/Front Action See Related Information: Paper is Jammed Inside and in the Front of the Machine (Jam Inside/Front). Repeat Jam Inside/ Front Make sure the paper guides are set to the correct paper size. DO NOT extend the paper tray when you load A5 or smaller size paper. More than one sheet of paper was placed in the manual feed slot. -ORAnother sheet of paper was placed in the manual feed slot before the touchscreen displayed Where to Place the Paper.
Error Message Cause Action No File The USB flash drive in the media drive does not contain a .JPG file. Reinsert the correct USB flash drive in the slot. No Ink Cartridge An ink cartridge is not installed correctly. Remove the ink cartridge and re-install it slowly and firmly until it locks into place. See Related Information: Replace the Ink Cartridges. No Paper Fed No Paper Fed [Tray 1] The machine is out of paper or paper is not correctly loaded in the paper tray.
Error Message Cause Action See Related Information: Print a Fax Stored in the Machine's Memory. Paper Size Mismatch Paper Size Mismatch [Tray 1] Paper Size Mismatch [Tray 2] The paper size setting does not match the 1. Check that the paper size you selected size of paper in the tray. on the machine's display matches the size of the paper in the tray. -ORYou did not set the paper guides in the tray to the indicators for the paper size you are using.
Error Message Cause Action Tray Settings This message is displayed when the setting to confirm the paper type and size is enabled. To not display this confirmation message, change the setting to Off. Tray 1 Settings Tray 2 Settings Unusable Device See Related Information: Change the Check Paper Setting. A broken device is connected to the USB Disconnect device from direct interface. front connector & turn machine off & then on Unplug the device from the USB direct interface.
• Paper Handling and Printing Problems • Clean the Paper Pick-up Rollers for Paper Tray #2 452
Home > Troubleshooting > Error and Maintenance Messages > Transfer Your Faxes or Fax Journal Report Transfer Your Faxes or Fax Journal Report If the LCD shows: • [Cannot Clean XX] • [Cannot Initialise XX] • [Cannot Start XX] • [Cannot Print XX] • [Cannot Scan XX] We recommend transferring your faxes to another fax machine or to your computer. See Related Information: Transfer Faxes to Another Fax Machine. See Related Information: Transfer Faxes to Your Computer.
Home > Troubleshooting > Error and Maintenance Messages > Transfer Your Faxes or Fax Journal Report > Transfer Faxes to Another Fax Machine Transfer Faxes to Another Fax Machine If you have not set up your Station ID, you cannot enter Fax Transfer mode. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Stop/Exit to clear the error temporarily. 2. Press Settings. 3. Press a or b to make your selections: a. Select [Service]. Press OK. b. Select [Data Transfer]. Press OK. c.
Home > Troubleshooting > Error and Maintenance Messages > Transfer Your Faxes or Fax Journal Report > Transfer Faxes to Your Computer Transfer Faxes to Your Computer You can transfer the faxes from your machine's memory to your computer. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Stop/Exit to clear the error temporarily. 2. Make sure you have installed the Brother software and drivers on your computer, and then turn on PC-FAX Receive on the computer. 3.
Home > Troubleshooting > Error and Maintenance Messages > Transfer Your Faxes or Fax Journal Report > Transfer the Fax Journal Report to Another Fax Machine Transfer the Fax Journal Report to Another Fax Machine If you have not set up your Station ID, you cannot enter fax transfer mode. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Stop/Exit to clear the error temporarily. 2. Press Settings. 3. Press a or b to make your selections: a. Select [Service]. Press OK. b. Select [Data Transfer].
Home > Troubleshooting > Error and Maintenance Messages > Error Messages When Using the Brother Web Connect Feature Error Messages When Using the Brother Web Connect Feature Your Brother machine displays an error message if an error occurs. The most common error messages are shown in the chart. You can correct most errors yourself. If you need more tips, go to your model's FAQs & Troubleshooting page at support.brother.com.
Authentication Error Error Messages Cause Action Authentication Error 01 The PIN you entered to access the account is incorrect. The PIN is the four-digit number that was entered when registering the account to the machine. Enter the correct PIN. Authentication Error 02 The temporary ID that was entered is incorrect. Enter the correct temporary ID. The temporary ID that was entered has expired. A temporary ID is valid for 24 hours.
Home > Troubleshooting > Document Jams Document Jams • Document is Jammed in the Top of the ADF Unit • Document is Jammed inside the ADF Unit • Remove Paper Scraps Jammed in the ADF • Error and Maintenance Messages 459
Home > Troubleshooting > Document Jams > Document is Jammed in the Top of the ADF Unit Document is Jammed in the Top of the ADF Unit 1. Remove any paper from the ADF that is not jammed. 2. Open the ADF cover. 3. Remove the jammed document by pulling it upwards. 4. Close the ADF cover. 5. Press Stop/Exit or . IMPORTANT To avoid future document jams, close the ADF cover correctly by pressing it down in the centre.
Home > Troubleshooting > Document Jams > Document is Jammed inside the ADF Unit Document is Jammed inside the ADF Unit 1. Remove any paper from the ADF that is not jammed. 2. Lift the document cover. 3. Pull the jammed document out to the left. 4. Close the document cover. 5. Press Stop/Exit or .
Home > Troubleshooting > Document Jams > Remove Paper Scraps Jammed in the ADF Remove Paper Scraps Jammed in the ADF 1. Lift the document cover. 2. Insert a piece of stiff paper, such as cardstock, into the ADF to push any small paper scraps through. 3. Close the document cover. 4. Press Stop/Exit or .
Home > Troubleshooting > Printer Jam or Paper Jam Printer Jam or Paper Jam Locate and remove the jammed paper.
Home > Troubleshooting > Printer Jam or Paper Jam > Paper is Jammed Inside and in the Front of the Machine (Jam Inside/Front) Paper is Jammed Inside and in the Front of the Machine (Jam Inside/ Front) If the LCD displays [Jam Inside/Front], [Repeat Jam Inside/Front] or [Repeat Jam], follow these steps: 1. Unplug the machine from the electrical socket.
1 6. Slowly pull the jammed paper (1) out of the machine. 1 IMPORTANT • DO NOT touch the encoder strip, a thin strip of plastic that stretches across the width of the machine (1). Doing this may cause damage to the machine. 1 • If the print head is in the right corner as shown in the illustration (2), you cannot move it. Follow these steps: a. Close the scanner cover, and then reconnect the power cord. b.
3 2 • If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to remove the paper. Hold the concave areas with the triangle marks as shown in the illustration (3) to move the print head. • If ink gets on your skin or clothing, immediately wash it off with soap or detergent. If your LCD error message was [Repeat Jam Inside/Front] or [Repeat Jam], move the print head (if needed) to remove any paper remaining in this area.
If your LCD error message was [Repeat Jam Inside/Front] or [Repeat Jam], do the following: a. Make sure you look carefully inside (1) for any scraps of paper. 1 b. (MFC-J4340DW/MFC-J4440DW) Squeeze both levers (1), and then open the Jam Clear Cover at the back of the machine. 1 (MFC-J4540DW) Open the Jam Clear Cover (1) on the back of the machine. 1 c. Slowly pull the jammed paper out of the machine. d. Close the Jam Clear Cover. Make sure the cover is closed completely. 8.
9. Slowly push Tray #1 completely into the machine. 10. Pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2). 2 1 11. Reconnect the power cord.
Additional paper jam clear operations If the LCD error message continues to appear and you repeatedly experience paper jams, do the following: 1. Unplug the machine from the electrical socket and open the manual feed slot cover. 2. Load one sheet of thick A4 or Letter sized paper, such as glossy paper, in the manual feed slot. Insert the paper deep into the manual feed slot. 3. Re-connect the power cord. The paper you placed in the manual feed slot will be fed through the machine and ejected.
Home > Troubleshooting > Printer Jam or Paper Jam > Paper is Jammed in the Front of the Machine (Jam Front) Paper is Jammed in the Front of the Machine (Jam Front) If the LCD displays [Jam Front] or [Repeat Jam Front], follow these steps: 1. Unplug the machine from the electrical socket.
If your LCD error message was [Repeat Jam Front], do the following: a. Make sure you look carefully inside (1) for any scraps of paper. 1 b. (MFC-J4340DW/MFC-J4440DW) Squeeze both levers (1), and then open the Jam Clear Cover at the back of the machine. 1 (MFC-J4540DW) Open the Jam Clear Cover (1) on the back of the machine. 1 c. Slowly pull the jammed paper out of the machine. d. Close the Jam Clear Cover. Make sure the cover is closed completely. 5. Put the paper support firmly back in the machine.
6. Slowly push Tray #1 completely into the machine. 7. Pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2). 2 1 8. Reconnect the power cord.
Additional paper jam clear operations If the LCD error message continues to appear and you repeatedly experience paper jams, do the following: 1. Unplug the machine from the electrical socket and open the manual feed slot cover. 2. Load one sheet of thick A4 or Letter sized paper, such as glossy paper, in the manual feed slot. Insert the paper deep into the manual feed slot. 3. Re-connect the power cord. The paper you placed in the manual feed slot will be fed through the machine and ejected.
Home > Troubleshooting > Printer Jam or Paper Jam > Paper is Jammed in the Back of the Machine (Jam Rear / Jam Tray2) Paper is Jammed in the Back of the Machine (Jam Rear / Jam Tray2) If the LCD displays [Jam Rear] or [Jam Tray2], follow these steps: 1. Unplug the machine from the electrical socket.
1 (MFC-J4540DW) Open the Jam Clear Cover (1) on the back of the machine. 1 5. Slowly pull the jammed paper out of the machine. 6. Close the Jam Clear Cover. Make sure the cover is closed completely. 7. If your LCD error message was [Jam Rear], put the paper support firmly back in the machine. Make sure you fit the paper support into the channels. 8. Slowly push Tray #1 completely into the machine.
(MFC-J4540DW) If your LCD error message was [Jam Tray2], also slowly push Tray #2 completely into the machine. 9. Pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2). 2 1 10. Reconnect the power cord.
Home > Troubleshooting > If You Are Having Difficulty with Your Machine If You Are Having Difficulty with Your Machine For technical help, you must contact Brother customer support. If you think there is a problem with your machine, check the following topics. You can correct most problems yourself. If you need additional help, go to your model's FAQs & Troubleshooting page at support.brother.com. Using non-Brother supplies may affect the print quality, hardware performance, and machine reliability.
Home > Troubleshooting > If You Are Having Difficulty with Your Machine > Paper Handling and Printing Problems Paper Handling and Printing Problems If, after reading this table, you still need help, see the latest FAQs & Troubleshooting tips at support.brother.com.
Difficulties Suggestions One or more ink cartridges have reached the end of their life. See Related Information: Replace the Ink Cartridges. If old, unprinted data remains in the printer driver spooler, it will prevent new print jobs from printing. Open the printer icon and delete all data as follows: • Windows 10, Windows Server 2016, and Windows Server 2019 Click > Windows System > Control Panel. In the Hardware and Sound group, click View devices and printers > Printers. • Windows 8.
Difficulties Suggestions See Related Information: Check the Print Quality. Make sure the Media Type setting in the printer drivers, your application, or the Paper Type setting on the machine matches the type of paper you are using. See Related Information: Change the Paper Size and Paper Type. See Related Information: Print Settings (Windows). Make sure your ink cartridges are fresh. The following may cause ink to clog: • The expiration date written on the cartridge package has passed.
Difficulties Suggestions Printed text or images are skewed. Make sure the paper is loaded correctly in the paper tray and the paper guides are adjusted correctly. See Related Information: Load Paper. Make sure the Jam Clear Cover is closed correctly. There are smudges or stains at Make sure the paper is not too thick or curled. the top centre of the printed page. See Related Information: Acceptable Print Media. Printing appears dirty or ink seems to run.
Difficulties Suggestions If the paper tray is empty, load a new stack of paper into the paper tray. If there is paper in the paper tray, make sure it is straight. If the paper is curled, straighten it. Sometimes it is helpful to remove the paper, turn the stack over and put it back in the paper tray. Reduce the amount of paper in the paper tray, and then try again. Clean the paper pick-up rollers.
Difficulties Suggestions Turn on Auto Reduction. See Related Information: Shrink Page Size of an Oversized Incoming Fax. Received colour fax prints only in monocrome. Replace the colour ink cartridges that have reached the end of their life, and then ask the other person to send the colour fax again. See Related Information: Replace the Ink Cartridges.
Home > Troubleshooting > If You Are Having Difficulty with Your Machine > Telephone and Fax Problems Telephone and Fax Problems >> Telephone Line or Connections >> Handling Incoming Calls >> Receiving Faxes >> Sending Faxes Telephone Line or Connections Difficulties Suggestions Dialling does not work. (No dial tone) Check all line cord connections. Make sure the telephone line cord is plugged into the telephone wall socket and the LINE socket of the machine.
Difficulties Suggestions a slight interruption is crucial to your business, we recommend using a separate telephone line with no custom features. Receiving Faxes Difficulties Suggestions Cannot receive a fax. Check all line cord connections. Make sure the telephone line cord is plugged into the telephone wall socket and the LINE socket of the machine. If you subscribe to DSL or VoIP services, contact your service provider for connection instructions.
Difficulties Suggestions 3. Record the outgoing message on your answering machine. • Record five seconds of silence at the beginning of your outgoing message. • Limit your speaking to 20 seconds. • End your outgoing message with your Remote Activation Code for people sending manual faxes. For example: “After the beep, leave a message or press *51 and Start to send a fax.” 4. Set your answering machine to answer calls. 5. Set your Brother machine’s Receive Mode to External TAD.
Difficulties Suggestions If you connect your machine to a PBX or ISDN line, set the menu setting of Telephone Line Type to your telephone line type. See Related Information: Set the Telephone Line Type. If you often get transmission errors due to possible interference on the telephone line or if you are using a VoIP system, try changing the Compatibility setting to Basic (for VoIP). See Related Information: Telephone Line Interference/VoIP. Sent faxes are blank.
Home > Troubleshooting > If You Are Having Difficulty with Your Machine > Telephone and Fax Problems > Set Dial Tone Detection Set Dial Tone Detection Setting the Dial Tone to [Detection] will shorten the Dial Tone detect pause. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a. Select [Initial Setup]. Press OK. b. Select [Dial Tone]. Press OK. c. Select [Detection] or [No Detection]. Press OK. 3. Press Stop/Exit.
Home > Troubleshooting > If You Are Having Difficulty with Your Machine > Telephone and Fax Problems > Telephone Line Interference/VoIP Telephone Line Interference/VoIP If you are having problems sending or receiving a fax due to possible interference on the telephone line or if you are using a VoIP system, we recommend changing the modem speed to minimise errors in fax operations. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a.
Home > Troubleshooting > If You Are Having Difficulty with Your Machine > Other Problems Other Problems >> Copying Difficulties >> Scanning Difficulties >> Direct Photo Printing Difficulties (MFC-J4440DW/MFC-J4540DW) >> Software Difficulties Copying Difficulties Difficulties Suggestions (MFC-J4440DW/MFC-J4540DW) Contact your administrator to check your Secure Function Lock Settings. Cannot make a copy. Black lines or streaks appear in copies. A Black marks or spots appear in copies.
Direct Photo Printing Difficulties (MFC-J4440DW/MFC-J4540DW) Difficulties Suggestions Part of my photo is missing when printed. Make sure Borderless printing and Cropping are turned off. See Related Information: Print Borderless Photos from a USB Flash Drive. See Related Information: Print Photos with Auto Cropping. Software Difficulties Difficulties Suggestions Cannot print. Uninstall the drivers (Windows) and the Brother software and reinstall the latest version of both. “The device is busy.
Home > Troubleshooting > If You Are Having Difficulty with Your Machine > Network Problems Network Problems • Use the Network Connection Repair Tool (Windows) • Check Your Machine's Network Settings • If You Are Having Difficulty with Your Machine's Network • Troubleshooting 492
Home > Troubleshooting > If You Are Having Difficulty with Your Machine > Network Problems > Use the Network Connection Repair Tool (Windows) Use the Network Connection Repair Tool (Windows) Use the Network Connection Repair Tool to fix the Brother machine's network settings. It will assign the correct IP address and Subnet Mask. Make sure your machine is turned on and is connected to the same network as your computer. 1.
Home > Troubleshooting > If You Are Having Difficulty with Your Machine > Network Problems > Check Your Machine's Network Settings Check Your Machine's Network Settings • Print the Network Configuration Report • Change Machine Settings Using Web Based Management 494
Home > Troubleshooting > If You Are Having Difficulty with Your Machine > Network Problems > If You Are Having Difficulty with Your Machine's Network If You Are Having Difficulty with Your Machine's Network For technical help, you must contact Brother customer support. If you think there is a problem with your machine, check the following topics. You can correct most problems yourself. If you need additional help, go to your model's FAQs & Troubleshooting page at support.brother.com.
Cause Action Interface There is a wireless computer, Bluetooth®supported device, microwave oven, or digital cordless phone near the Brother machine or the mobile device. Move other devices away from the Brother machine or the mobile device. Wi-Fi Direct You have checked and tried all of the above, but your Brother machine still cannot complete the Wi-Fi Direct configuration. • Turn your Brother machine off and back on. Then, try to configure the Wi-Fi Direct settings again.
Cause Action Interface Your security software blocks your machine's access to the network. Some security software might block access without showing a security Wired/Wireless alert dialog box even after successful installation. To allow access, see the instructions for your security software or ask the software manufacturer. Your Brother machine was • not assigned an available IP address. Confirm the IP address and the Subnet Mask.
I Want to Check that My Network Devices are Working Correctly Check Action Interface Wired/Wireless Check that your Brother Check the following: machine, access point/ • The power cord is connected correctly and the Brother machine is router, or network hub is turned on. turned on. • The access point/router or hub is turned on and its link indicator is blinking. Check that you can "ping" the Brother machine from your computer. • All protective packaging has been removed from the machine.
Home > Troubleshooting > If You Are Having Difficulty with Your Machine > Network Problems > If You Are Having Difficulty with Your Machine's Network > Check Network Devices Using the Ping Command Check Network Devices Using the Ping Command Check the IP addresses of both your computer and your Brother machine, and then confirm whether the network is operating correctly.
Home > Troubleshooting > If You Are Having Difficulty with Your Machine > AirPrint Problems AirPrint Problems Difficulty Suggestions My machine is not displayed in the printer list. Make sure your machine is turned on. Confirm the network settings. Move the mobile device closer to the wireless access point/router, or to your machine. I cannot print. Make sure your machine is turned on. Confirm the network settings.
Home > Troubleshooting > Check the Machine Information Check the Machine Information Follow these instructions to check your machine's serial number, firmware version, and firmware update. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to select [Machine Info.]. Press OK. 3. Press a or b to select one of the following options: Option Description Serial No. Check your machine's serial number. Firmware Version Check your machine's firmware version.
Home > Troubleshooting > Reset Your Machine Reset Your Machine IMPORTANT (MFC-J4340DW) When you reset the machine, your faxes that are stored in the machine's memory may be deleted. Before you reset the machine, you can transfer your faxes to your computer or another fax machine so you will not lose any important messages. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a. Select [Initial Setup]. Press OK. b. Select [Reset]. Press OK. c.
Home > Troubleshooting > Reset Your Machine > Reset Functions Overview Reset Functions Overview IMPORTANT (MFC-J4340DW) When you reset the machine, your faxes that are stored in the machine's memory may be deleted. Before you reset the machine, you can transfer your faxes to your computer or another fax machine so you will not lose any important messages. The following reset functions are available: 1. [Machine Reset] You can reset all the machine’s settings that you have changed.
Home > Routine Maintenance Routine Maintenance • Replace the Ink Cartridges • Clean Your Brother Machine • Check Your Brother Machine • Correct the Paper Feed to Clear Vertical Lines • Change the Print Options to Improve Your Print Results • Pack and Ship Your Machine 504
Home > Routine Maintenance > Replace the Ink Cartridges Replace the Ink Cartridges Your Brother machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the four ink cartridges. When the machine detects that an ink cartridge is running out of ink, the machine will display a message. The LCD displays which ink cartridge needs replacing. Be sure to follow the LCD prompts to replace the ink cartridges in the correct order.
3. Open the new ink cartridge bag for the colour indicated on the LCD, and take out the ink cartridge. IMPORTANT • DO NOT touch the ink cartridge in the area indicated (1); this can prevent the machine from detecting the cartridge. 1 • Quickly shake just the black ink cartridge horizontally 15 times as shown, before inserting it into the machine. 4. Insert the ink cartridge in the direction of the arrow on the label. Each colour has its own correct position. 5.
• If you mix the colours by installing an ink cartridge in the wrong position, the LCD shows [Wrong Ink Colour]. Check which ink cartridges are not matched by colour to their ink cartridge positions and move them to their correct positions. • Use unopened ink cartridges by the expiration date written on the ink cartridge package. • DO NOT dismantle or tamper with the ink cartridge; this can cause the ink to leak out of the ink cartridge.
Home > Routine Maintenance > Clean Your Brother Machine Clean Your Brother Machine • Clean the Scanner • Clean the Print Head from Your Brother Machine • Clean the Print Head Using Web Based Management • Clean the Print Head from Your Computer (Windows) • Clean the Machine's LCD • Clean the Outside of the Machine • Clean the Machine's Printer Platen • Clean the Paper Feed Rollers • Clean the Base Pad • Clean the Paper Pick-up Rollers for Paper Tray #1 • Clean the Paper Pick-up Rollers for Paper Tray #2 50
Home > Routine Maintenance > Clean Your Brother Machine > Clean the Scanner Clean the Scanner 1. Unplug the machine from the electrical socket. 2. Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened with water. 1 3 2 3. In the ADF unit, clean the white bar (1) and the glass strip (2) with a lint-free cloth moistened with water. 1 2 If you feel dirt or debris, clean the glass again.
Related Topics: • Telephone and Fax Problems • Other Problems 510
Home > Routine Maintenance > Clean Your Brother Machine > Clean the Print Head from Your Brother Machine Clean the Print Head from Your Brother Machine To maintain good print quality, the machine automatically cleans the print head when needed. If there is a print quality problem, start the cleaning process manually. • Clean the print head if there is a horizontal line or a blank space in the text or graphics on printed pages.
4. Press [Start]. The machine cleans the print head. NOTE If you clean the print head several times and the print has not improved, try the Special cleaning method. The Special cleaning method uses the most power in cleaning the print head, but also consumes the most ink. 1. Press 2. Press [Ink] > [Print Head Cleaning]. for five seconds. The machine starts cleaning. • The Special cleaning method requires a large amount of ink to clean the print head.
Home > Routine Maintenance > Clean Your Brother Machine > Clean the Print Head Using Web Based Management Clean the Print Head Using Web Based Management To maintain good print quality, the machine automatically cleans the print head when needed. If there is a print quality problem, start the cleaning process manually. 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: https://192.168.1.
Home > Routine Maintenance > Clean Your Brother Machine > Clean the Print Head from Your Computer (Windows) Clean the Print Head from Your Computer (Windows) To maintain good print quality, the machine automatically cleans the print head when needed. If there is a print quality problem, start the cleaning process manually. 1. Do one of the following: • For Windows 10, Windows Server 2016, and Windows Server 2019 Click > Windows System > Control Panel.
• Clean the Print Head Using Web Based Management 515
Home > Routine Maintenance > Clean Your Brother Machine > Clean the Machine's LCD Clean the Machine's LCD IMPORTANT DO NOT use liquid cleaners (including ethanol). 1. Press and hold down to turn off the machine. The LCD displays [Shutting Down] for a few seconds before the power goes off. 2. Clean the LCD with a dry, soft lint-free cloth.
Home > Routine Maintenance > Clean Your Brother Machine > Clean the Outside of the Machine Clean the Outside of the Machine IMPORTANT • Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine. • DO NOT use cleaning materials that contain ammonia. • DO NOT use isopropyl alcohol to remove dirt from the control panel. It may crack the panel. 1. If the paper support flap is open, close it, and then close the paper support. 2.
6. Wipe the outside of the paper support with a dry, lint-free cloth to remove dust. 7. Put the paper support firmly back in the machine. Make sure you fit the paper support into the channels. 8. Slowly push the paper tray completely into the machine.
Home > Routine Maintenance > Clean Your Brother Machine > Clean the Machine's Printer Platen Clean the Machine's Printer Platen WARNING Be sure to unplug the machine from the electrical socket before cleaning the printer platen to avoid an electrical shock. 1. Using both hands, use the finger holds on each side of the machine to lift the scanner cover into the open position. 2. Clean the machine’s printer platen (1) and the area around it, wiping off scattered ink with a dry, soft lint-free cloth.
Home > Routine Maintenance > Clean Your Brother Machine > Clean the Paper Feed Rollers Clean the Paper Feed Rollers If the paper feed rollers are stained with ink or have a buildup of paper dust, it may cause paper feed problems. 1. Unplug the machine from the electrical socket. 2. If the paper support flap is open, close it, and then close the paper support. 3. Pull the paper tray (1) completely out of the machine. 1 4.
8. Slowly push the paper tray completely into the machine. 9. Reconnect the power cord. Do not use the machine again until the rollers are dry. Using the machine before the rollers are dry may cause paper feed problems.
Home > Routine Maintenance > Clean Your Brother Machine > Clean the Base Pad Clean the Base Pad Cleaning the Base Pad periodically may prevent the machine from feeding multiple sheets of paper when there are only a few sheets of paper left in the tray. 1. If the paper support flap is open, close it, and then close the paper support. 2. Pull the paper trays (1) completely out of the machine as shown by the arrow. • Tray #1 1 • Tray #2 1 3.
Related Information • Clean Your Brother Machine Related Topics: • Paper Handling and Printing Problems 523
Home > Routine Maintenance > Clean Your Brother Machine > Clean the Paper Pick-up Rollers for Paper Tray #1 Clean the Paper Pick-up Rollers for Paper Tray #1 Cleaning the paper pick-up rollers periodically may prevent paper jams by ensuring that paper feeds correctly. 1. Unplug the machine from the electrical socket. 2. If the paper support flap is open, close it, and then close the paper support. 3. Pull Tray #1 (1) completely out of the machine as shown by the arrow. 1 4.
Related Topics: • Error and Maintenance Messages • Paper Handling and Printing Problems 525
Home > Routine Maintenance > Clean Your Brother Machine > Clean the Paper Pick-up Rollers for Paper Tray #2 Clean the Paper Pick-up Rollers for Paper Tray #2 Related Models: MFC-J4540DW 1. Unplug the machine from the electrical socket. 2. If the paper support flap is open, close it, and then close the paper support. 3. Pull Tray #2 (1) completely out of the machine as shown by the arrow. 1 4. Clean the paper pick-up rollers for Tray #2 (1) with a soft lint-free cloth moistened with water.
Home > Routine Maintenance > Check Your Brother Machine Check Your Brother Machine • Check the Print Quality • Check the Print Alignment from Your Brother Machine • Check the Ink Volume (Page Gauge) • Monitor Machine Status from Your Computer (Windows) • Monitor Machine Status Using Brother iPrint&Scan (Windows/Mac) 527
Home > Routine Maintenance > Check Your Brother Machine > Check the Print Quality Check the Print Quality If faded or streaked colours and text appear or if text is missing on your printouts, the print head nozzles may be clogged. Print the check sheet and look at the nozzle check pattern. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press (Ink). 2. Press a or b to make your selections: a. Select [Impr. PrintQuality]. Press OK. b. Select [Impr. PrintQuality] again. Press OK. 3. Press c.
When a print head nozzle is clogged, the printed sample looks like this: After the print head nozzle is cleaned, the horizontal lines are gone: MFC-J4440DW/MFC-J4540DW 1. Press [Ink] > [Improve Print Quality] > [Check Print Quality]. 2. Press [Start]. The machine prints the check sheet. 3. Check the quality of the four colour blocks on the sheet. 4.
IMPORTANT DO NOT touch the print head. Touching the print head may cause permanent damage and may void the print head's warranty.
Home > Routine Maintenance > Check Your Brother Machine > Check the Print Alignment from Your Brother Machine Check the Print Alignment from Your Brother Machine If your printed text becomes blurred or images become faded after transporting the machine, adjust the print alignment. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW Before adjusting the print alignment, complete a print quality check first by pressing (Ink), a or b to select [Impr. PrintQuality] > [Impr.
• If you select the [Manual] mode, you need to input information printed on the check sheet manually. 5. If you selected the [Auto] mode, select the paper size to print the check sheet on. 6. Load specified size paper in the tray, and then press [Start]. The machine prints the check sheet. 7. Follow the instructions on the LCD.
Home > Routine Maintenance > Check Your Brother Machine > Check the Ink Volume (Page Gauge) Check the Ink Volume (Page Gauge) Although an ink volume icon appears on the machine's LCD, you can view a larger graph that displays the approximate ink remaining in each cartridge. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press (Ink). 2. Press a or b to select [Ink Volume]. Press OK. The LCD displays the ink volume. 1 Ink Volume a xxxxx xxxxx xxxxx xxxxx b c1 a.
a b c d¹ a. Displays the cartridge ink level. b. Displays the ink level remaining in the internal ink reservoir. c. Press to change the display settings for the approximate page yield. d. The page gauge 2 shows the approximate number of remaining pages that can be printed with the cartridges. • When the ink cartridge is near the end of its life or having a problem, one of the following icons appears: The ink level is low. The ink cartridge needs to be replaced. There is a problem with the ink cartridge.
Home > Routine Maintenance > Check Your Brother Machine > Monitor Machine Status from Your Computer (Windows) Monitor Machine Status from Your Computer (Windows) The Status Monitor utility is a configurable software tool for monitoring the status of one or more machines; it allows you to get immediate notification of errors. • Do one of the following: - Double-click the - Launch icon in the task tray.
- You can also check the ink amount using Web Based Management.
Home > Routine Maintenance > Check Your Brother Machine > Monitor Machine Status from Your Computer (Windows) > Status Monitor Indicators and What They Mean (Windows) Status Monitor Indicators and What They Mean (Windows) When you start up your computer, the Brother Status Monitor icon appears on the task tray. • A green icon indicates the normal stand-by condition. • A yellow icon indicates a warning. • A red icon indicates an error has occurred. • A grey icon indicates the machine is offline.
Home > Routine Maintenance > Check Your Brother Machine > Monitor Machine Status from Your Computer (Windows) > Turn Off the Show Status Monitor Feature (Windows) Turn Off the Show Status Monitor Feature (Windows) The Show Status Monitor feature lets you know if there is a problem with a device that your computer is monitoring. The default setting is Only when printing from this PC. To turn it off, follow these steps: 1.
Home > Routine Maintenance > Check Your Brother Machine > Monitor Machine Status from Your Computer (Windows) > Turn Off the Status Monitor (Windows) Turn Off the Status Monitor (Windows) 1. Right-click the (Brother Status Monitor) icon or window, and then select Exit. 2. Click OK.
Home > Routine Maintenance > Check Your Brother Machine > Monitor Machine Status Using Brother iPrint&Scan (Windows/Mac) Monitor Machine Status Using Brother iPrint&Scan (Windows/Mac) Brother iPrint&Scan allows you to monitor your Brother machine's status. 1. Start Brother iPrint&Scan. • Windows Launch • (Brother iPrint&Scan). Mac In the Finder menu bar, click Go > Applications, and then double-click the iPrint&Scan icon. The Brother iPrint&Scan screen appears. 2.
Error icons Icon Description The ink level is low. The ink cartridge needs to be replaced. There is a problem with the ink cartridge. • The actual screen may differ depending on the version of the application. • The remaining ink amount is approximate and may differ from the actual amount of remaining ink. • You can also check the remaining ink amount using Web Based Management.
Home > Routine Maintenance > Correct the Paper Feed to Clear Vertical Lines Correct the Paper Feed to Clear Vertical Lines Adjust the paper feed to reduce vertical lines. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW Before adjusting the print alignment, complete a print quality check first by pressing (Ink), a or b to select [Impr. PrintQuality] > [Impr. PrintQuality] again, and then OK. 1. Press (Ink). 2. Press a or b to make your selections: a. Select [Impr. PrintQuality]. Press OK. b.
Home > Routine Maintenance > Change the Print Options to Improve Your Print Results Change the Print Options to Improve Your Print Results If your printouts do not look the way you expect, change the print settings on your Brother machine to improve printout quality. Print speed may be slower when using these settings. • These instructions allow you to improve your print results when you are using your machine for copying, printing from media, or a mobile device.
Home > Routine Maintenance > Pack and Ship Your Machine Pack and Ship Your Machine • When you transport the machine, use the packing materials that came with your machine. Do not tip or turn the product upside down. If you do not pack the machine correctly, any damage that may occur in transit may not be covered by your warranty. • The machine should be adequately insured with the carrier. IMPORTANT It is important to allow the machine to “park” the print head after a print job.
5 4 3 2 1 10. Close the carton and tape it shut.
Home > Machine Settings Machine Settings Customise settings and features to make your machine a more efficient work tool.
Home > Machine Settings > Change Machine Settings from the Control Panel Change Machine Settings from the Control Panel • In the Event of Power Failure (Memory Storage) • General Settings • Save Your Favourite Settings as a Shortcut • Print Reports • Settings and Features Tables 547
Home > Machine Settings > Change Machine Settings from the Control Panel > In the Event of Power Failure (Memory Storage) In the Event of Power Failure (Memory Storage) • Your menu settings are stored permanently and will not be lost. • Temporary settings (for example: Contrast and Overseas Mode) are lost. • The date and time is retained for approximately 24 hours. • (MFC-J4440DW/MFC-J4540DW) Other fax jobs in the machine's memory will not be lost.
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings General Settings • Adjust the Machine Volume • Change for Daylight Saving Time Automatically • Set Sleep Mode Countdown • Set the Machine to Power Off Automatically • Set the Date and Time • Set the Time Zone • Adjust the LCD Backlight Brightness • Change How Long the LCD Backlight Stays On • Set Your Station ID • Set Tone or Pulse Dialling Mode • Prevent Dialling a Wrong Number (Dial Restriction) • Reduce Printing
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Adjust the Machine Volume Adjust the Machine Volume >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a. Select [General Setup]. Press OK. b. Select [Volume]. Press OK. 3. Press a or b to select one of the following options: Option Description Ring Adjust the ring volume.
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Change for Daylight Saving Time Automatically Change for Daylight Saving Time Automatically You can program the machine to change automatically for Daylight Saving Time. It will reset itself forward one hour in the spring, and backward one hour in the autumn. Make sure you have set the correct date and time in the [Date & Time] setting. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2.
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set Sleep Mode Countdown Set Sleep Mode Countdown The Sleep Mode (or Power Save Mode) setting can reduce power consumption. When the machine is in Sleep Mode, it acts as though it is turned off. The machine will wake up and start printing when it receives a print job or a fax. Use these instructions to set a time delay (countdown) before the machine enters Sleep Mode.
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set the Machine to Power Off Automatically Set the Machine to Power Off Automatically The Auto Power Off feature can reduce power consumption. Set the amount of time that the machine must be in Sleep Mode before it automatically powers off. When this feature is set to [Off], you must power off the machine manually. To turn on the machine after the Auto Power Off feature has turned it Off, press .
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set the Date and Time Set the Date and Time The LCD displays the date and time. If they are not current, re-enter them. You can add the date and time to each fax you send by setting your Station ID. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a. Select [Initial Setup]. Press OK. b. Select [Date & Time]. Press OK. c. Select [Date]. Press OK. 3.
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set the Time Zone Set the Time Zone Set the time zone for your location on the machine. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a. Select [Initial Setup]. Press OK. b. Select [Date & Time]. Press OK. c. Select [Time Zone]. Press OK. 3. Enter your time zone, and then select [OK]. 4. Press Stop/Exit. MFC-J4440DW/MFC-J4540DW 1. Press 2.
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Adjust the LCD Backlight Brightness Adjust the LCD Backlight Brightness If you are having difficulty reading the LCD, changing the brightness setting may help. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a. Select [General Setup]. Press OK. b. Select [LCD Settings]. Press OK. c. Select [Backlight]. Press OK. d. Select [Light], [Med], or [Dark].
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Change How Long the LCD Backlight Stays On Change How Long the LCD Backlight Stays On Set how long the LCD backlight stays on. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a. Select [General Setup]. Press OK. b. Select [LCD Settings]. Press OK. c. Select [Dim Timer]. Press OK. d.
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set Your Station ID Set Your Station ID Set the machine's Station ID if you want the date and time to appear on each fax you send. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a. Select [Initial Setup]. Press OK. b. Select [Station ID]. Press OK. 3. Press a or b to select [Fax], and then press OK. 4.
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set Tone or Pulse Dialling Mode Set Tone or Pulse Dialling Mode Your machine is set for a Tone dialling service. If you have a Pulse dialling (rotary) service, you must change the dialling mode. This feature is not available in some countries. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a. Select [Initial Setup]. Press OK. b.
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Prevent Dialling a Wrong Number (Dial Restriction) Prevent Dialling a Wrong Number (Dial Restriction) Related Models: MFC-J4440DW/MFC-J4540DW This feature is to prevent users from sending a fax or call to a wrong number by mistake. You can set the machine to restrict Dialling when you use the dial pad, Address Book, Shortcuts and LDAP search. 1. Press [Settings] > [All Settings] > [Fax] > [Dial Restriction]. 2.
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Reduce Printing Noise Reduce Printing Noise The Quiet Mode setting can reduce printing noise. When Quiet Mode is turned on, the print speed becomes slower. The factory setting is [Off]. • When the Quiet Mode setting is turned on, appears on the Home screen. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a. Select [General Setup]. Press OK. b.
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Change the Language Displayed on the LCD Change the Language Displayed on the LCD Change the LCD language if needed. This feature is not available in some countries. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a. Select [Initial Setup]. Press OK. b. Select [Local Language]. Press OK. c. Select your language. Press OK. 3. Press Stop/Exit.
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Change the Keyboard Setting Change the Keyboard Setting Related Models: MFC-J4440DW/MFC-J4540DW You can choose the type of keyboard for the LCD. 1. Press [Settings] > [All Settings] > [General Setup] > [Keyboard Settings]. 2. Press [QWERTY] or [ABC]. 3. Press .
Home > Machine Settings > Change Machine Settings from the Control Panel > Save Your Favourite Settings as a Shortcut Save Your Favourite Settings as a Shortcut Related Models: MFC-J4440DW/MFC-J4540DW • Add Shortcuts • Change or Delete Shortcuts • Assign a Shortcut to an IC Card 564
Home > Machine Settings > Change Machine Settings from the Control Panel > Save Your Favourite Settings as a Shortcut > Add Shortcuts Add Shortcuts Related Models: MFC-J4440DW/MFC-J4540DW You can add the Fax, Copy, Scan, Web Connect and Apps settings you use most frequently by saving them as your Shortcuts. Later you can press the Shortcut to apply these settings instead of manually re-entering them. Some Shortcut menus are not available depending on your model.
Home > Machine Settings > Change Machine Settings from the Control Panel > Save Your Favourite Settings as a Shortcut > Change or Delete Shortcuts Change or Delete Shortcuts Related Models: MFC-J4440DW/MFC-J4540DW You can change the settings in a Shortcut. You cannot change a Web Connect Shortcut or Apps Shortcut. If you need to change them, delete them, and then add a new Shortcut. 1. If the Home screen 1, screen 2, or screen 3 appears, press [Shortcuts]. 2.
Home > Machine Settings > Change Machine Settings from the Control Panel > Save Your Favourite Settings as a Shortcut > Assign a Shortcut to an IC Card Assign a Shortcut to an IC Card Related Models: MFC-J4440DW/MFC-J4540DW • Assign a Shortcut to an IC Card with IC Card Reader 567
Home > Machine Settings > Change Machine Settings from the Control Panel > Save Your Favourite Settings as a Shortcut > Assign a Shortcut to an IC Card > Assign a Shortcut to an IC Card with IC Card Reader Assign a Shortcut to an IC Card with IC Card Reader Related Models: MFC-J4440DW/MFC-J4540DW You can assign one Shortcut to your IC card. When you touch your IC card to the IC card reader connected to your machine, your personal Shortcut automatically appears on the touchscreen.
Related Information • Assign a Shortcut to an IC Card Related Topics: • Access Web Based Management 569
Home > Machine Settings > Change Machine Settings from the Control Panel > Print Reports Print Reports • Reports • Print a Report • Fax Reports • Telephone and Fax Problems 570
Home > Machine Settings > Change Machine Settings from the Control Panel > Print Reports > Reports Reports The following reports are available: Transmission Verify The Transmission Verify prints a Transmission Verification Report for your last transmission. Address Book The Address Book report prints a list of names and numbers stored in the Address Book memory. Fax Journal The Fax Journal prints a list of information about your last 200 incoming and outgoing faxes. (TX means Transmit, RX means Receive.
Home > Machine Settings > Change Machine Settings from the Control Panel > Print Reports > Print a Report Print a Report >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a. Select [Print Reports]. Press OK. b. Select the report you want to print. Press OK. 3. Press c. 4. Press Stop/Exit. MFC-J4440DW/MFC-J4540DW [Settings] > [All Settings] > [Print Reports]. 1. Press 2.
Home > Machine Settings > Change Machine Settings from the Control Panel > Settings and Features Tables Settings and Features Tables • Settings Tables (1.8"(44.9 mm) Colour LCD) • Features Tables (1.8"(44.9 mm) Colour LCD) • Settings Tables (2.7"(67.5 mm) Touchscreen models) • Features Tables (2.7"(67.
Home > Machine Settings > Change Machine Settings from the Control Panel > Settings and Features Tables > Settings Tables (1.8"(44.9 mm) Colour LCD) Settings Tables (1.8"(44.9 mm) Colour LCD) Related Models: MFC-J4340DW These tables will help you understand your machine's menu selections and options. Settings > [General Setup] Level 3 Level 4 Level 5 Descriptions Maintenance Impr. PrintQuality Impr.
Settings > [Ink] Level 3 Level 4 Descriptions Ink Volume - Check the available ink volume. Remaining Pages - Check the approximate number of remaining pages that can be printed with the currently installed cartridges. Ink Cartridge Model - Check your ink cartridge numbers. Ink Cartridge Check - View your ink cartridge information. Settings > [Fax] Level 3 Level 4 Level 5 Descriptions Setup Receive Ring Delay - Set the number of rings before the machine answers in Fax Only or Fax/Tel mode.
Level 3 Level 4 Level 5 Descriptions WLAN(Wi-Fi) TCP/IP BOOT Method Select the Boot method that best suits your needs. IP Address Enter the IP address. Subnet Mask Enter the Subnet mask. Gateway Enter the Gateway address. Node Name Enter the Node name. WINS Configuration Select the WINS configuration mode. WINS Server Specify the IP address of the primary or secondary WINS server. DNS Server Specify the IP address of the primary or secondary DNS server.
Level 3 Level 4 Level 5 Descriptions Web Connect Settings Proxy Settings Port Change the Web connection settings. User Name Password Network Reset - - Restore all network settings back to the factory settings. Settings > [Print Reports] Level 3 Descriptions XMIT Verify Print a Transmission Verification Report for your last transmission. Address Book Print a list of names and numbers stored in the Address Book.
Level 3 Level 4 Descriptions VoIP service providers offer fax support using various standards. If you regularly experience fax transmission errors, select Basic (for VoIP). Reset Local Language Machine Reset Restore all the machine's settings that you have changed, such as Date and Time. Network Restore all network settings back to the factory settings. Address Book & Fax Erase all stored phone numbers and fax settings. All Settings Restore all the machine's settings back to the factory settings.
Home > Machine Settings > Change Machine Settings from the Control Panel > Settings and Features Tables > Features Tables (1.8"(44.9 mm) Colour LCD) Features Tables (1.8"(44.9 mm) Colour LCD) Related Models: MFC-J4340DW FAX Level 3 Level 4 Descriptions Fax Resolution - Set the resolution for outgoing faxes. Contrast - Adjust the contrast. Glass Scan Size - Adjust the scan area of the scanner glass to the size of the document.
COPY Level 3 Level 4 Descriptions Quality - Select the Copy resolution for your document type. Paper Type - Select the paper type that matches the paper in the tray. Paper Size - Select the paper size that matches the paper in the tray. Enlarge/Reduce 100% - Enlarge Select an enlargement ratio for the next copy. Reduce Select a reduction ratio for the next copy. Fit to Page Adjust the copy size to fit on the paper size you have set.
(Address Book) Level 2 Descriptions Search Dial by pressing only a few buttons. Set Speed Dial Store Speed Dial numbers, so you can dial by pressing only a few buttons. Setup Groups Set up Group numbers for broadcasting. Change Change Address Book numbers. Delete Delete Address Book numbers. Redial/Pause Level 2 Descriptions Redial Send a fax to the last number you called.
Home > Machine Settings > Change Machine Settings from the Control Panel > Settings and Features Tables > Settings Tables (2.7"(67.5 mm) Touchscreen models) Settings Tables (2.7"(67.5 mm) Touchscreen models) Related Models: MFC-J4440DW/MFC-J4540DW These tables will help you understand your machine's menu selections and options. >> [Settings] >> [General Setup] >> [Shortcut Settings] >> [Fax] >> [Network] >> [Print Reports] >> [Machine Info.
Level 3 Level 4 Level 5 Descriptions Maintenance Ink Cartridge Model - Check your ink cartridge numbers. Print Options Reduce Smudging Reduce smudging on the paper or paper jams during printing. Enhance Print Improve print quality and reduce blurriness. Ink Cartridge Check - View your ink cartridge information. Tray 1 Paper Type Set the type of paper in the paper tray. Paper Size (MFC-J4540DW) Set the size of paper in the paper tray.
[Shortcut Settings] [All Settings] > [Shortcut Settings] Level 3 Level 4 Descriptions (Select shortcut button.) Rename Change the shortcut name. Edit Change the shortcut settings. Delete Delete the shortcut. Register Card/NFC Assign a Shortcut to an IC card. Delete Card/NFC Remove a Shortcut from an IC card. [Fax] [All Settings] > [Fax] Level 3 Level 4 Level 5 Descriptions Setup Receive Ring Delay - Set the number of rings before the machine answers in Fax Only or Fax/Tel mode.
Level 3 Level 4 Level 5 Descriptions Miscellaneous BT Call Sign - Use with BT Call Sign. - View or print a list of the last 30 Caller IDs stored in the memory. (U.K. only) Caller ID (U.K. and Ireland only) [Network] [All Settings] > [Network] Level 3 Level 4 Level 5 Level 6 Descriptions Wired LAN TCP/IP BOOT Method - Select the Boot method that best suits your needs. IP Address - Enter the IP address. Subnet Mask - Enter the Subnet mask. Gateway - Enter the Gateway address.
Level 3 Level 4 Level 5 Level 6 Descriptions WLAN(Wi-Fi) WPS/Push Button - - Configure your wireless network settings using the one-button push method. WPS/PIN Code - - Configure your wireless network settings using WPS with a PIN. WLAN Status Status - View the current wireless network status. Signal - View the current wireless network signal strength. SSID - View the current SSID. Comm. Mode - View the current Communication mode. MAC Address - - View the machine's MAC address.
Level 3 Level 4 Level 5 Level 6 Descriptions Network Reset - - - Restore all network settings back to the factory settings. [Print Reports] [All Settings] > [Print Reports] Level 3 Descriptions XMIT Verify Print a Transmission Verification Report for your last transmission. Address Book Print a list of names and numbers stored in the Address Book. Fax Journal Print a list of information about your last 200 incoming and outgoing faxes. (TX means Transmit. RX means Receive.
Level 3 Level 4 Descriptions Phone Line Set - Select the telephone line type. Compatibility - Adjust the equalisation for transmission difficulties. VoIP service providers offer fax support using various standards. If you regularly experience fax transmission errors, select Basic (for VoIP). Reset Local Language Machine Reset Restore all the machine's settings that you have changed, such as Date and Time. Network Restore all network settings back to the factory settings.
Home > Machine Settings > Change Machine Settings from the Control Panel > Settings and Features Tables > Features Tables (2.7"(67.5 mm) Touchscreen models) Features Tables (2.7"(67.
Level 3 Level 4 Level 5 Descriptions Call History Outgoing Call Edit Select a number from the Outgoing Call history and then send a fax to it, add it to the Address Book, or delete it. Caller ID History Apply Select a number from the Caller ID History and then send a fax to it, add it to the Address Book, or delete it. Fax Resolution - Set the resolution for outgoing faxes. Contrast - Adjust the contrast.
Level 3 Level 4 Sending Faxes Address Book Level 5 Level 6 Descriptions - When LDAP is off, the search is within the Local Address Book. (Search:) When LDAP is on, the search is within the Local Address Book and LDAP Server. Detail (Appears only when LDAP is on.) Edit - Store Address Book numbers, set up Group numbers for Broadcasting, and change and delete Address Book numbers. (Select Address Book) Apply Start sending a fax using the Address Book. - Redial the last number you dialled.
Level 3 Level 4 Sending Faxes Level 5 Level 6 Descriptions Address Book Edit Store Address Book numbers, set up Group numbers for Broadcasting, and change and delete Address Book numbers. (Options) Set New Default - Save your settings as the default. Factory Reset - Restore all settings back to the factory settings. - - Save the current settings as a shortcut. Print/Delete Print All(New Faxes) - Print the new received faxes. Print All(Old Faxes) - Print the old received faxes.
Level 3 Level 4 Level 5 Descriptions Enlarge/Reduce Enlarge Select an enlargement ratio for the next copy. Reduce Select a reduction ratio for the next copy. Fit to Page Adjust the copy size to fit on the paper size you have set. Custom(25-400%) Enter an enlargement or reduction ratio. Density - Adjust the density. Remove Background Colour Black Copy Settings Change the amount of background colour that is removed.
Level 3 Level 4 Level 5 Level 6 Descriptions to PC to Image Other Scan to Actions - Scan photos or graphics into your graphics applications. (Select USB or PC) (Options) Save as Shortcut to E-mail Other Scan to Actions - Send a scanned document as an email attachment. (Select USB or PC) (Options) Save as Shortcut to FTP/SFTP Other Scan to Actions - (Select Profile name) - Scan documents directly to an FTP/ SFTP server.
[Apps] Level 1 Descriptions Apps Connect the Brother machine to the Brother Apps service. [USB] Level 3 Level 4 Level 5 JPEG Print Select Files OK Level 6 Descriptions Adjust your photos with the options. (Print Settings) Print All Index Print - Print all photos in your USB flash drive. Print Index Sheet Print a thumbnail page. (Print Settings) Print Photos Print photos by choosing the index numbers. (Print Settings) Scan to Media - - - Scan documents into a USB flash drive.
Level 2 Level 3 Level 4 Descriptions Scan to Media Scan documents and save them directly to a USB flash drive without using a computer. to Network Send scanned data to a CIFS server on your local network or on the Internet. to FTP/SFTP Send scanned data via FTP/SFTP. to SharePoint Send scanned data to a SharePoint server. Web - Connect the Brother machine to an Internet service. Apps - Connect the Brother machine to the Brother Apps service. Rename - Change the shortcut name.
Wi-Fi Setup Level 2 Descriptions Find Wi-Fi Network Configure your wireless network settings manually. WPS/Push Button Configure your wireless network settings using the one-button push method. When you have put a USB Flash drive in the USB slot Level 1 Descriptions JPEG Print Select photo menu. Scan to Media Scan documents into your media. Web Connect the Brother machine to an Internet service.
Home > Machine Settings > Change Machine Settings Using Web Based Management Change Machine Settings Using Web Based Management Web Based Management is a utility that uses a standard web browser to manage your machine using the Hyper Text Transfer Protocol (HTTP) or Hyper Text Transfer Protocol over Secure Socket Layer (HTTPS).
Home > Machine Settings > Change Machine Settings Using Web Based Management > What is Web Based Management? What is Web Based Management? Web Based Management is a utility that uses a standard web browser to manage your machine using the Hyper Text Transfer Protocol (HTTP) or Hyper Text Transfer Protocol over Secure Socket Layer (HTTPS). • • We recommend Microsoft Internet Explorer 11/Microsoft Edge for Windows, Safari 10/11 for Mac, Google Chrome™ for Android (4.
Home > Machine Settings > Change Machine Settings Using Web Based Management > Access Web Based Management Access Web Based Management • We recommend Microsoft Internet Explorer 11/Microsoft Edge for Windows, Safari 10/11 for Mac, Google Chrome™ for Android (4.x or later), and Google Chrome™/Safari for iOS (10.x or later). Make sure that JavaScript and Cookies are always enabled in whichever browser you use.
In the Finder menu bar, click Go > Applications, and then double-click the iPrint&Scan icon. The Brother iPrint&Scan screen appears. 2. If your Brother machine is not selected, click the Select your Machine button, and then select your model name from the list. Click OK. 3. Click (Machine Settings). Web Based Management appears. 4. If required, type the password in the Login field, and then click Login. 5. If you want to pin the navigation menu on the left side of the screen, click and then click .
Home > Machine Settings > Change Machine Settings Using Web Based Management > Set or Change a Login Password for Web Based Management Set or Change a Login Password for Web Based Management The default password to manage this machine’s settings is located on the back of the machine and marked "Pwd". We recommend immediately changing the default password to protect your machine from unauthorised access. 1. Start your web browser. 2.
Home > Machine Settings > Change Machine Settings Using Web Based Management > Set Up Your Machine's Address Book Using Web Based Management Set Up Your Machine's Address Book Using Web Based Management • We recommend using the HTTPS security protocol when configuring settings using Web Based Management. • When you use HTTPS for Web Based Management configuration, your browser will display a warning dialog box. 1. Start your web browser. 2.
Home > Appendix Appendix • Specifications • Supply Specifications • Information Regarding Recycled Paper • Brother Help and Customer Support 604
Home > Appendix > Specifications Specifications >> General Specifications >> Document Size Specifications >> Print Media Specifications >> Fax Specifications >> Copy Specifications >> USB Flash Drive Specifications >> Scanner Specifications >> Printer Specifications >> Interface Specifications >> Network Specifications >> Computer Requirements Specifications General Specifications Printer Type Print Head Inkjet Mono Piezo with 210 nozzles x 1 Colour Piezo with 210 nozzles x 3 Memory Capacity 128 MB
Dimensions • MFC-J4340DW 180 mm 435 mm 588 mm 170 mm 343 mm • MFC-J4440DW 180 mm 435 mm 588 mm 170 mm 343 mm • MFC-J4540DW 250 mm 435 mm 588 mm 232 mm 355 mm Weights • MFC-J4340DW 8.8 kg • MFC-J4340DW XL 9.0 kg • MFC-J4440DW 8.
10.4 kg • MFC-J4540DW XL 10.6 kg Noise Level Sound Pressure Printing Sound Power 7 57.0 dB (A) (Approx.) 6 Printing 8 • MFC-J4340DW LWAd = 6.76 B(A) (Mono) • MFC-J4540DW LWAd = 6.76 B(A) (Mono) • MFC-J4340DW LWAd = 6.70 B(A) (Colour) • MFC-J4540DW LWAd = 6.
Paper Input Paper Tray #2 Paper Size A4, Letter, Legal, Mexico Legal, India Legal, Folio, Executive, A5 Maximum Paper Capacity Up to 250 sheets of 80 g/m² plain paper (MFC-J4540DW) Manual Feed Slot Paper Type 1 Plain Paper, Inkjet Paper (coated paper), Glossy Paper, Recycled Paper Paper Size A4, Letter, Legal, Mexico Legal, India Legal, Folio, Executive, A5, A6, Envelopes (C5, Com-10, DL, Monarch), Photo (10 x 15 cm), Photo L (9 x 13 cm), Photo 2L (13 x 18 cm), Index card (13 x 20 cm) Maximum Pape
1 ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Copy Specifications Colour/Monochrome Yes/Yes Copy Width 204 mm 1 Multiple Copies Stacks/Sorts up to 99 pages Enlarge/Reduce 25% to 400% (in increments of 1%) Resolution Prints up to 1200 × 2400 dpi 1 When copying on A4 size paper. USB Flash Drive Specifications This function is available for MFC-J4440DW/MFC-J4540DW.
1 Maximum 1200 × 1200 dpi scanning with the WIA driver in Windows 7 SP1, Windows 8.1 and Windows 10 (resolution up to 19200 × 19200 dpi can be selected using the scanner utility). 2 The scanning range may decrease as the scanning resolution increases.
Computer Requirements Specifications Supported Operating Systems And Software Functions Computer Platform & Operating System Version PC Interface USB 1 Processor 10/100 BaseTX Wireless Hard Disk Space to Install For Drivers For Applicatio ns (Including Drivers) 650 MB 1.3 GB 50 MB N/A N/A 550 MB 802.11b/g/n (Ethernet) 2 Windows Operating System Windows 7 SP1 3 4 Windows 8.
Related Information • Appendix 612
Home > Appendix > Supply Specifications Supply Specifications >> MFC-J4340DW/MFC-J4540DW >> MFC-J4340DW XL/MFC-J4540DW XL MFC-J4340DW/MFC-J4540DW Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink The first time you install a set of ink cartridges the machine will use an amount of ink to fill the Cartridge ink delivery tubes for high quality printouts. This process will only happen once.
1 All replacement cartridges will provide an approximate page yield stated in accordance with ISO/IEC 24711. For more page yield information, see www.brother.com/pageyield.
Home > Appendix > Information Regarding Recycled Paper Information Regarding Recycled Paper • Recycled paper is of the same quality as paper made from original forest sources. Standards governing modern recycled paper ensure that it meets the highest quality requirements for different printing processes. The imaging equipment supplied by Brother is suitable for using with recycled paper meeting the EN 12281:2002 standard.
Home > Appendix > Brother Help and Customer Support Brother Help and Customer Support If you need help with using your Brother product, visit support.brother.com for FAQs and troubleshooting tips. You can also download the latest software, drivers and firmware, to improve the performance of your machine, and user documentation, to learn how to get the most from your Brother product. Further product and support information is available from your local Brother office website. Visit https:// global.
UK Version A
