Manual

Donot look the _lles
before merging.
2.
• Field names must be contiguous. (You cannot have an empty cell
between field names.)
Fill in the rows beneath the field names. (Each row will be used one at a
time to create individual documents when merging.)
l_ To copy the Spreadsheet merge data to the clipboard:
1. Change the order of the rows so that the rows at the top are the ones you
want to merge.
2. Select the first row (with field names) and any subsequent rows you want
to merge.
3. Press COPY. Spreadsheet copies the field names and entries to the
clipboard and prepares them for merging.
Printing a Merge Document
Once you have set up your Word Processing merge document, you are ready
to print it. Be sure you have created the data document in Addressbook or
Spreadsheet, added merge fields to the Word Processing document, and
copied the merge information (from the Addressbook or Spreadsheet data
documen 0 to the clipboard.
If you see <<field>>
on a printed .....
documen_ check to
see that you
selected either
Merge One or Merge
All. Next, make sure
that the name of the
field in the data
dooument match es
the name of the
merge field in the
merge document.
!_ To print a merge document:
1. _In y_Or Wo_Proces_g merge document, press PRINT. A dialog tmx
appears.
2. In the Print dialog box, select a merge option:
• NO Merge. Select this to prevent merging. If you pdnt a merge
document without merging, Word Processing prints the merge fields
instead.
.
• Merge One. Select this to merge only the first entry in the clipboard.
• Merge All. Select this to merge all merge entries in the clipboard.
Click on Print. Word Processing merges one or all of the entn'es in the
clipboard with the Word Processing merge document.
For each merge entry, Word Processing merges the fields and prints a copy of
the document. If a field appears.in the clipboard but not in the merge
document, Word Processing skips it. If a field appears in the document but
not in the clipboard, the empty merge field (<<field>>) will appear in your
document.
Word Processing 57