SOFTWARE USER’S GUIDE Not all models are available in all countries.
Table of Contents Section I 1 Printing Windows® 2 Using the Brother printer driver..................................................................................................................2 Features ....................................................................................................................................................2 Choosing the right type of paper................................................................................................................
2 Scanning 34 Scanning a document using the TWAIN driver........................................................................................34 Scanning a document into the PC .....................................................................................................34 Pre-Scanning to crop a portion you want to scan..............................................................................36 Auto Crop ........................................................................................
Device Settings tab..................................................................................................................................65 Configuring Remote Setup ................................................................................................................65 Accessing Quick Dial.........................................................................................................................65 Configuring Scan button settings............................................
Brother PC-FAX Software 84 PC-FAX sending ......................................................................................................................................84 Setting up user information................................................................................................................84 Sending setup....................................................................................................................................85 Setting up a cover page...............
Section II Apple Macintosh 8 Printing and Faxing 115 Setting up your Macintosh .....................................................................................................................115 Choosing the right type of paper............................................................................................................115 Simultaneous printing, scanning and faxing ....................................................................................115 Clearing data from the memory ....
CUSTOM SCAN ....................................................................................................................................160 File types .........................................................................................................................................161 Document Size ................................................................................................................................161 User-defined button ..............................................
Section I ® Windows Printing Scanning ControlCenter4 Remote Setup Brother PC-FAX Software PhotoCapture Center™ Firewall settings (For Network users) I 2 34 54 82 84 102 105
1 Printing 1 1 Note • The screens in this section are from Windows® XP. Screens on your PC may vary depending on your operating system. • If your PC is protected by a firewall, and you are unable to network print, network scan or PC Fax, you may need to configure the firewall settings. If you are using the Windows® Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been made.
Printing Choosing the right type of paper 1 1 For high quality printing, it is important to choose the right type of paper. Be sure to read Loading paper and Loading documents in the Basic User’s Guide before buying paper. Simultaneous printing, scanning and faxing 1 Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during PC printing.
Printing Status Monitor 1 1 The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of error messages such as paper empty, paper jam or ink replacement required. You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing Status Monitor located in Start/All Programs/Brother/MFC-XXXX on your PC. There is also a link to the Genuine Brother Supplies web site.
Printing Turning off the Status Monitor 1 1 If you want to switch off the Status Monitor, follow these steps: a Right-click the Brother Status Monitor icon or window and click Load Status Monitor on Startup to clear the check mark. b Right-click again then click Exit. Note Even if the Status Monitor is off, you can check the machine’s status at any time by clicking Status Monitor from the Start menu on your PC.
Printing Printer driver settings 1 1 You can change the following printer settings when you print from your PC: Media Type Print Quality Paper Size Orientation Color/Grayscale Ink Save Mode Scaling Accessing the printer driver settings a b 1 From an application such as Microsoft® Notepad, click File, then Print in your application. Choose Brother MFC-XXXX Printer (where XXXX is your model name) and click Preferences. The printer driver window appears.
Printing Basic tab 1 1 1 2 3 4 5 6 19 7 8 9 10 11 12 13 14 15 16 17 18 1 Media Type drop-down list 2 Slow Drying Paper check box 3 Print Quality drop-down list 4 Paper Size drop-down list 5 Borderless check box 6 Color Mode option 7 Orientation option 8 Copies option 9 Collate check box 10 Reverse Order check box 11 Multiple Page drop-down list 12 Page Order drop-down list 13 Border Line drop-down list 14 Duplex / Booklet drop-down list 15 Duplex Settings button 16 Paper Source drop-down list (Not ava
Printing a Choose your settings for Media Type, Slow Drying Paper and Print Quality. 1 Note Check Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may cause some slight blurring of text. b Choose Paper Size, Borderless, Color Mode, Orientation, number of Copies and the page order, Collate, Reverse Order, Multiple Page, Page Order, Border Line, Duplex / Booklet and Paper Source (not available for MFC-J6510DW) (if any). c Click OK to apply your chosen settings.
Printing Fast 1 The fastest print mode and the lowest amount of ink used. Use for printing large volume documents or documents for proofing. Media Type Color/Grayscale Print Quality Selection Plain Paper Color/Grayscale Fast, Normal, High, Best Inkjet Paper Color/Grayscale Normal, Photo Brother BP71 Photo Paper, Brother BP61 Photo Paper or Other Photo Paper Color/Grayscale Fast, Photo, Best Transparencies Color/Grayscale Normal Note The default settings are shown in bold.
Printing Color Mode 1 1 Color is adjusted to get the closest color match with the PC monitor. Natural: Use for photographic images. The color is adjusted to print more natural colors. Vivid: Use for business graphics such as charts, graphics and text. The color is adjusted to print more vivid colors. Orientation 1 Orientation chooses the position your document will be printed (in Portrait or Landscape).
Printing 1 Reverse Order 1 Reverse Order prints the pages of your document in the opposite order. Multiple Page 1 The Multiple Page option lets you choose the N in 1 options or the 1 in N options. The N in 1 options print 2, 4, 9 or 16 pages of a document on 1 sheet of paper. The 1 in N options enlarges your print size and prints the document in poster print mode. Page Order 1 When the N in 1 option is selected, the Page Order can be selected from the drop-down list.
Printing Booklet 1 Use this option to print a document in booklet format using duplex printing; it will arrange the document according to the correct page number and allows you to fold at the center of the print output without having to change the order of the page number. When choosing Booklet, the Duplex Settings button becomes available to choose. You can set following settings in the Duplex Settings dialog box.
Printing Advanced tab 1 1 1 2 3 4 5 6 7 8 9 10 11 1 Color/Grayscale option 2 Color Settings button 3 Ink Save Mode check box 4 Scaling option 5 Mirror Print check box 6 Reverse Print check box 7 Use Watermark check box 8 Header-Footer Print check box 9 Other Print Options button 10 Default button 11 OK button a b c Choose your setting for Color/Grayscale. Choose Ink Save Mode to help reduce ink consumption. Choose your setting for the Scaling feature.
Printing d You can choose reverse printing options. 1 Check Mirror Print to reverse the data from left to right. Check Reverse Print to reverse the data up to down. Note Mirror Print is not available when choosing Transparencies as a Media Type. e You can print a logo or text onto your document as a watermark. You can choose one of the preset watermarks, or you can use a bitmap file or text file that you have created.
Printing Color Settings 1 1 Click Color Settings on the Advanced tab to see options for enhanced print settings. Color Enhancement (True2Life) 1 Checking the Color Enhancement (True2Life) option enables the True2Life feature. This feature analyzes your image to improve its sharpness, white balance and color density. This process may take several minutes depending on the size of the image and the specifications of your PC. Color Density Adjusts the total amount of color in the image.
Printing Green 1 Increases the intensity of Green in the image to make the image greener. Blue Increases the intensity of Blue in the image to make the image bluer. Bi-Directional Printing 1 When Bi-Directional Printing is checked, the print head prints in both directions offering faster print speeds. When unchecked, the print head will only print in one direction giving higher quality printouts, but slower printing speeds.
Printing Watermark Settings 1 1 Choose a watermark you want to use or edit from Select Watermark. Transparent 1 Check Transparent to print the watermark image in the background of your document. If this feature is unchecked, the watermark is printed at the front of your document. In Outline Text 1 Check In Outline Text if you only want to print an outline of the watermark. This feature is available when choosing a text watermark.
Printing 1 You can change the watermark settings with this feature. If you want to add a new watermark, enter Title and then choose Use Text or Use Bitmap File in Watermark Style. Title Enter a title you like in the field when adding a new watermark. Your chosen watermark is overwritten with this title. Text Enter your watermark text in Text, then choose Font, Style, Size and Choose Color. Bitmap Enter a file name and location of your bitmap image in File, or click Browse to search for the file.
Printing Header-Footer Print 1 1 You can print the date and time from your computer's system clock, and the PC login user name or your entered text on your document. To customize the settings, click Settings on the Advanced tab. ID Print 1 You can choose your PC login user name or your entered text as a header or footer from the following ways: Choosing Login User Name to print your PC login user name. Choosing Custom to print your entered text in the Custom text box.
Printing Other Print Options 1 1 Click Other Print Options on the Advanced tab to set more Printer functions: Note The screen shown in this section may vary depending on your machine. Change Data Transfer Mode 1 The Change Data Transfer Mode feature lets you choose a print data transfer mode to improve print quality or print speed. Recommended Setting Choose Recommended Setting for general use. Improved Print Quality Choose Improved Print Quality for better print quality.
Printing Advanced Color Settings 1 1 You can set the Halftone Pattern and Match Monitor for more color adjustment. Halftone Pattern The machine can use two methods (Diffusion or Dither) to arrange dots to express halftones. There are some predefined patterns and you can choose which one to use for your document. • Diffusion Dots are put at random to create the halftones. Use for printing photographs that have delicate shades and graphics.
Printing Advanced Duplex Settings 1 1 Some types of print media may need more drying time when using the duplex feature. Change Advanced Duplex Settings if you have problems with smudged duplex prints or paper jams. Normal Choose Normal to print at normal speed, using a normal amount of ink. Duplex 1 (Slower print speed) Choose Duplex 1 to print at a slower speed, using a normal amount of ink.
Printing Retrieve Printer’s Color Data 1 This setting helps you to optimize print quality by acquiring the device information. Use this option when you have replaced the device or changed the network device of the destination network address. Use Printer’s Color Data Check this box if you want to use the printer’s color data. Remove the check mark if you do not want to use the information.
Printing Print Profiles tab 1 1 Print Profiles are editable presets designed to give you quick access to frequently used printing configurations. 6 1 2 3 4 5 1 Print profile list box 2 Edit a profile button 3 Restore default profiles button 4 Always show Print Profiles tab first check box 5 OK button 6 Current print profile view a b Choose your profile from the print profile list box. c Click OK to apply your chosen profile.
Printing Edit a profile 1 1 The Save your profile changes dialog appears by clicking Edit a profile. You can overwrite any of the preset profiles with your preferred settings. 2 1 3 4 1 Icon drop-down list 2 Name text box 3 Print profile list box 4 OK button a b c Choose an icon you want to use from the Icon list, then enter a title you like in Name. Choose a profile you want to overwrite from the print profile list box, then click OK.
Printing Support 1 1 The Support window shows the driver version and settings information. There are also links to the Brother Solutions Center and Genuine Supplies Website. Click Support on the printer driver window to display the Support window: Brother Solutions Center The Brother Solutions Center is a web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.
Printing Using FaceFilter Studio for photo printing by REALLUSION 1 FaceFilter Studio is an easy-to-use borderless photo printing application. FaceFilter Studio also lets you edit your photo data. You can add photo effects such as red eye reduction or skin tone enhancement. To use FaceFilter Studio, you must install the FaceFilter Studio application from the CD-ROM supplied with your machine.
Printing Starting FaceFilter Studio with your Brother machine turned On 1 1 a When you launch FaceFilter Studio for the first time, this screen will appear, if your Brother machine is turned On, and connected to your computer, the FaceFilter Studio will detect your Brother machine. b After you click Continue in step a, this screen will appear. FaceFilter Studio is ready to use with full functionality.
Printing Starting FaceFilter Studio when your Brother machine is turned Off 1 1 a When you launch FaceFilter Studio for the first time, if your Brother machine is turned Off or not connected to your computer, this screen will appear. b Click Detect in step a, and this screen will appear. Turn on your Brother machine and check that it is connected to your computer and then click Yes. c If FaceFilter Studio does not detect the Brother machine, this screen will appear.
Printing e After you click the check mark in step d, FaceFilter Studio will start with limited functionality. The Print icon on the top menu will be grayed out and you will not be able to use the Print function. 1 Note • When FaceFilter Studio starts with limited functionality, the image file will be saved with a watermark. • To start FaceFilter Studio with full functionality, see Starting FaceFilter Studio with your Brother machine turned On on page 28.
Printing b Click the Print icon in the top menu bar to move to the print screen. 1 c Click the Print icon on the left to open the print settings dialog box. d Choose Paper Size, Paper Source, Orientation, number of Copies, Scaling and Printing Area. Note If you want to print a borderless photo, choose Full Page Photo in Scaling and borderless paper in Paper Size.
Printing e Click Print Setting and choose your Brother machine. Click OK. 1 Note If you want to use photo paper, click Properties and set the Media Type and Print Quality in the printer driver dialog. f Click Print in the Print settings dialog box and your photo will print. Smart Portrait 1 The Smart Portrait function detects faces in the photo and adjust the brightness of the skin tone automatically. a Open the image file.
Printing Print Expression List 1 1 FaceFilter Studio lets you modify a facial expression by applying an expression template or by manual adjustment. In the Select Expression step, you can preview or print the expression list of your choice. Uninstalling FaceFilter Studio 1 To uninstall FaceFilter Studio, choose Start/All Programs/Reallusion/FaceFilter Studio/Uninstall FaceFilter Studio.
2 Scanning 2 The scanning operations and the drivers used will be different depending on your operating system. The machine uses a TWAIN compliant driver for scanning documents from your applications. ® ® 2 ® (Windows XP/Windows Vista /Windows 7) Two scanner drivers are installed.
Scanning e Choose TWAIN: TW-Brother MFC-XXXX or TWAIN: TW-Brother MFC-XXXX LAN from the Available Scanners list. (Where XXXX is your model name.) f g Check the Display scanner dialog box on the Scan or Get Photo panel. h Adjust the following settings, if needed, in the Scanner Setup dialog box: 2 Click Scan. The Scanner Setup dialog box appears. 1 2 3 4 5 6 7 8 1 Scan (Image Type) 2 Resolution 3 Scan Type 4 Reduce Noise 5 Brightness 6 Contrast 7 Document Size 8 Auto Crop i Click Start.
Scanning Pre-Scanning to crop a portion you want to scan 2 You can preview your image and crop unwanted portions before scanning by using the PreScan button. When you are satisfied with the preview, click Start on the Scanner Setup dialog box to scan the image. a b 2 Follow the steps from a to g of Scanning a document into the PC on page 34. Choose the settings for Scan (Image Type), Resolution, Scan Type, Brightness, Contrast and Document Size as needed.
Scanning Auto Crop 2 You can scan multiple documents placed on the scanner glass by checking Auto Crop. When using Auto Crop, the machine will scan each document and create separate files. For example, if you place three documents on the scanner glass, the machine will scan and create three separate files. If you want to create a three page file, scan the documents as PDF. 2 1 3 2 3 2 1 1 2 1 0.4 in. (10 mm) or greater 2 0.8 in.
Scanning Settings in the Scanner Setup dialog box 2 Scan (Image Type) 2 2 Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be automatically altered for each of the default settings.
Scanning 256 Color Uses up to 256 colors to scan the image. 24bit Color 2 Uses up to 16.8 million colors to scan the image. Although using 24bit Color creates an image with the most accurate color reproduction, the image file size will be about three times larger than a file created using the 256 Color option. It requires the most memory and has the longest transfer time. Reduce Noise 2 You can improve and enhance the quality of your scanned images with this selection.
Scanning Document Size 2 Choose one of the following sizes: Auto Auto is shown as the default setting for Document Size (for the ADF, Letter or Ledger size paper only). You can scan a standard sized document without any further adjustments to Document Size. If you want to use Auto Crop, choose a Document Size other than Auto. A3 11.7 x 16.5 in (297 x 420 mm) Ledger 11 x 17 in (279.4 x 431.8 mm) JIS B4 10.1 x 14.3 in (257 x 364 mm) A4 8.3 x 11.7 in (210 x 297 mm) JIS B5 7.2 x 10.
Scanning Note You can see the actual paper size you chose on the screen. 2 • Width: shows the width of scanning area. • Height: shows the height of scanning area. • Data Size: shows the approximate data size in Bitmap format. The size will vary depending on the type of file, resolution and number of colors used.
Scanning Scanning a document using the WIA driver (Windows® XP/Windows Vista®/Windows® 7) 2 2 WIA compliant 2 For Windows® XP/Windows Vista®/Windows® 7 you can choose Windows® Imaging Acquisition (WIA) when scanning images. You can scan images directly into the PaperPort™12SE viewer that Brother included with your machine or you can scan images directly into any other applications that support WIA or TWAIN scanning. Scanning a document into the PC 2 There are two ways to scan a whole page.
Scanning h Adjust the following settings, if needed, in the Scanner Setup dialog box: 2 1 2 3 4 5 6 1 Paper source 2 Picture type 3 Adjust the quality of the scanned picture 4 Page size 5 Preview 6 Scan i j k Choose Document Feeder or Flatbed from the Paper source drop-down list. Choose the picture type. Choose the Page size from the drop-down list.
Scanning l If you want to change some advanced settings, click Adjust the quality of the scanned picture. You can choose Brightness, Contrast, Resolution and Picture type from Advanced Properties. Click OK after choosing the settings. 2 Note By default, the scanner resolution can be set to a maximum of 1200 dpi. If you want to scan at higher resolutions, use the Scanner Utility. (See Scanner Utility on page 45.) m Click Scan in the Scan dialog box. The machine starts scanning the document.
Scanning e Press and hold down the left mouse button and drag it over the portion you want to scan. 2 f If you need advanced settings, click Adjust the quality of the scanned picture. You can choose Brightness, Contrast, Resolution and Picture type from Advanced Properties. Click OK after choosing settings. g Click Scan in the Scan dialog box. The machine starts scanning the document. This time only the chosen area of the document appears in the PaperPort™12SE window (or your application window).
Scanning Running the utility You can run the utility by clicking the Scanner Utility located in Start/All Programs/Brother/MFC-XXXX menu (where XXXX is your model name)/Scanner Settings/Scanner Utility. Screens on your PC may vary depending on your operating system or the model of your machine. 2 Note (Windows Vista® and Windows ® 7) When the User Account Control screen appears, do the following. • For users who have administrator rights: Click Allow or Yes.
Scanning Scanning a document using the WIA driver (Windows® Photo Gallery and Windows® Fax and Scan users) 2 2 Scanning a document into the PC 2 There are two ways to scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass. If you want to scan and then crop a portion of a page after pre-scanning the document, you must scan using the scanner glass (Flatbed). (See Pre-Scanning and cropping a portion using the scanner glass on page 49.
Scanning f Adjust the following settings, if needed, in the Scanner dialog box: 2 1 2 3 4 5 6 9 7 8 10 11 1 Profile 2 Source 3 Paper size 4 Color format 5 File type 6 Resolution 7 Brightness 8 Contrast 9 Scanning area 10 Preview 11 Scan Note By default, the scanner resolution can be set to a maximum of 1200 dpi. If you want to scan at higher resolutions, use the Scanner Utility. (See Scanner Utility on page 45.) g Click Scan on the Scan dialog box. The machine starts scanning the document.
Scanning Pre-Scanning and cropping a portion using the scanner glass 2 The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click Scan in the Scan dialog box to scan the image. a b c Follow the steps from a to e of Scanning a document into the PC on page 47. Put the document face down on the scanner glass. Choose Flatbed from the Source drop-down list.
Scanning Using ScanSoft™ PaperPort™12SE with OCR by NUANCE™ 2 Note 2 • ScanSoft™ PaperPort™12SE supports Windows® XP (SP3 or higher), XP Professional x64 Edition (SP3 or greater), Windows Vista® (SP2 or higher) and Windows ® 7 only. • For Windows® 2000 (SP4 or higher) users, you can download ScanSoft™ PaperPort™11SE by Nuance™ during the installation of MFL-Pro Suite. See the Quick Setup Guide. ScanSoft™ PaperPort™12SE for Brother is a document management application.
Scanning Image View displays a close-up of a single page. You can open a PaperPort™12SE item by clicking the Open with Image View button on the Desktop ribbon. As long as you have the appropriate application on your PC to display it, you can also open a nonPaperPort™12SE item by double-clicking it. 2 Organizing your items in folders 2 PaperPort™12SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you choose to view in Desktop.
Scanning To send an item from PaperPort™12SE to another program, simply drag and drop the item from the PaperPort™12SE desktop to the program icon on the Send To bar. PaperPort™12SE automatically converts the item to the preferred format. If PaperPort™12SE does not automatically recognize one of the applications on your PC, you can manually create a link using the New Link button on the Tools ribbon.
Scanning Uninstalling ScanSoft™ PaperPort™12SE with OCR 2 (Windows® XP) 2 a Click Start, Control Panel, Add or Remove Programs, and click the Change or Remove Programs icon. b Choose Nuance PaperPort 12 from the list and click Change or Remove. (Windows Vista® and Windows® 7) a Click the b Choose Nuance PaperPort 12 from the list and click Uninstall. 2 2 button, Control Panel, Programs and Programs and Features.
3 ControlCenter4 3 Overview 3 ControlCenter4 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter4 eliminates the need to manually launch specific applications. 3 ControlCenter4 has two user interfaces: Home Mode and Advanced Mode. Home Mode The Home Mode gives you easy access to your machine's main functions. See Using ControlCenter4 in Home Mode on page 55.
ControlCenter4 Using ControlCenter4 in Home Mode 3 This section briefly introduces the ControlCenter4 function in Home Mode. For more details of the each function, click Help. 1 2 3 4 5 6 7 8 3 9 1 Print or edit images, attach images to E-mail, open images with an application and copy images from a memory card or USB Flash memory drive. 2 Scan directly to a file, E-mail, word processor or graphics application of your choice. 3 Access the PC-FAX applications available for your device.
ControlCenter4 ControlCenter4 Features for Home Mode users 3 Photo (See Photo tab on page 57.) See Printing images on page 58. See Editing images on page 58. See Attaching images to E-mail on page 58. 3 See Opening images with an application on page 58. See Copying images from a memory card or USB Flash memory drive on page 57. Scan (See Scan tab on page 59.) See Saving the scanned image on page 60. See Printing the scanned image on page 61.
ControlCenter4 Photo tab 3 There are five functions: Print, Edit, Open with an Application, Send E-mail and Photo Capture. This section briefly introduces the functions. For more details of each function, click Help.
ControlCenter4 Opening the folder tree 3 The Desktop button lets you open the folder tree from the desktop to choose images you want to print, edit, attach to a new Email and open with a specific application directly. Printing images 3 3 The Print button lets you print images. a Choose images you want to print by clicking the image from the image viewer, check the check box under the image, and then enter the number of copies you want to print (1-99).
ControlCenter4 Scan tab 3 There are five scan options: Save, Print, Open with an Application, Send E-mail and OCR. This section briefly introduces the Scan tab function. For more details of each function, click Help.
ControlCenter4 File types 3 You can choose from the following list of file types when saving to a folder. Windows® Bitmap (*.bmp) JPEG (*.jpg) TIFF (*.tif) 3 TIFF Multi-Page (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) Secure PDF (*.pdf) XML Paper Specification (*.xps) Note • The XML Paper Specification is available for Windows Vista®, Windows® 7 or when using applications which support XML Paper Specification files.
ControlCenter4 Printing the scanned image 3 You can scan a page on the machine and print copies using any of the features of the ControlCenter4 supported Brother machine’s printer driver. a b c d e f Select the Scan tab. 3 Configure the settings in PC Scan setting area. Click Scan. Confirm and edit (if necessary) the scanned image in the image viewer. Click Print. Configure the print settings and then click Start Printing.
ControlCenter4 g Your default E-mail application will open and the image will be attached to a new, blank email. Using the OCR feature 3 The OCR button lets you scan a document and converts it into text. This text can be edited using your favorite word processing software. a b c d e f g Select the Scan tab. Configure the settings in the PC Scan setting area. Click Scan. Confirm and edit (if necessary) the scanned image in the image viewer. Click OCR. Configure the OCR settings and click OK.
ControlCenter4 PC-FAX tab 3 This section briefly introduces the PC-FAX tab function. For more details of each function, click Help. Note The PC-FAX software can only send Black & White fax documents.
ControlCenter4 Sending an image file from your computer 3 The Send Image File button lets you send an image file as a fax from the PC using the Brother PC-FAX software. a b c Select the PC-FAX tab. d e Click Send. 3 Click Send Image File. Click on the folder tree to browse for the folder where the image you want to send is located. Then select the file you want to send. The PC-FAX sending dialog will appear. Enter a fax number and then click Start.
ControlCenter4 Device Settings tab 3 This section briefly introduces the Device Settings tab function. For more details of each function, click Help. 3 1 2 3 4 1 Remote Setup button 2 Quick Dial button 3 Device Scan Settings button 4 BRAdmin button Configuring Remote Setup 3 The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus. a b c Select the Device Settings tab. Click Remote Setup. The Remote Setup Program window will appear.
ControlCenter4 Configuring Scan button settings 3 The Device Scan Settings button lets you configure your machine’s SCAN key settings. 3 a b c d Select the Device Settings tab. Click Device Scan Settings. The Device Scan Settings dialog will appear. You can change settings of each Scan button function. Click OK. Launching the BRAdmin utility 3 If you have installed BRAdmin Light or BRAdmin Professional 3, the BRAdmin button lets you open the BRAdmin Light or BRAdmin Professional 3 utility.
ControlCenter4 Support tab 3 This section briefly introduces the Support tab function. For more details of each function, click Help. Opening ControlCenter Help 3 3 The ControlCenter Help lets you open the Help file for detailed information about ControlCenter. a b c Select the Support tab. Click ControlCenter Help. The ControlCenter Help main page will appear.
ControlCenter4 Using ControlCenter4 in Advanced Mode 3 This section briefly introduces the ControlCenter4 function in Advanced Mode. For more details of the each function, click Help. 1 2 3 4 5 6 7 8 9 10 3 11 1 Scan directly to a file, E-mail, word processor or graphics application of your choice. 2 Access the PC-Copy feature available via your PC.
ControlCenter4 ControlCenter4 Features for Advanced Mode users 3 Scan (See Scan tab on page 70.) See Opening the scanned image with application on page 71. See Using the OCR feature on page 72. See Attaching the scanned data to E-mail on page 72. 3 See Saving the scanned image on page 72. PC-Copy (See PC-Copy tab on page 73.) See Printing the scanned image on page 73. Photo (See Photo tab on page 74.) See Printing/Editing images on page 74.
ControlCenter4 Scan tab 3 There are four scan options: Image, OCR, E-mail and File. This section briefly introduces the Scan tab function. For more details of each function, click Help. 1 2 3 4 5 3 1 PC Scan setting area 2 Image button 3 OCR button 4 E-mail button 5 File button Note • You can change the default settings of each button by right-clicking the appropriate button or clicking Configuration. When the settings dialog appears, you can change the settings and then click OK.
ControlCenter4 File types 3 You can choose from the following list of file types when saving to a folder. Windows® Bitmap (*.bmp) JPEG (*.jpg) TIFF (*.tif) 3 TIFF Multi-Page (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) Secure PDF (*.pdf) XML Paper Specification (*.xps) Note • The XML Paper Specification is available for Windows Vista®, Windows® 7 or when using applications which support XML Paper Specification files.
ControlCenter4 Using the OCR feature 3 The OCR button lets you scan a document and converts it into text. This text can be edited using your favorite word processing software. a b Select the Scan tab. c d Click OCR. 3 If you want to change the scan settings, right-click OCR and then change settings. If you want to preview and configure the scanned image, check Pre Scan. Click OK. Your default word processing application will open and display the converted text data.
ControlCenter4 PC-Copy tab 3 Printing the scanned image 3 You can scan a page on the machine and print copies using any of the features of the ControlCenter4 supported Brother machine’s printer driver. a b Select the PC-Copy tab. c d Click Color Copy, Monochrome Copy, 2 in 1 Copy or 4 in 1 Copy. 3 If you want to change the scan settings, right-click the button you want to change and then change the settings. If you want to preview and configure the scanned image, check Pre Scan. Click OK.
ControlCenter4 Photo tab 3 There are four functions: Photo Print, Open PCC Folder, Copy from PCC and Copy to Application. This section briefly introduces the functions. For more details of each function, click Help. 1 2 3 4 3 1 Photo Print button 2 Open PCC Folder button 3 Copy from PCC button 4 Copy to Application button Printing/Editing images 3 The Photo Print button lets you print or edit images. Printing images a b Click Photo Print, then the image viewer appears.
ControlCenter4 Editing images a b Click Photo Print, then the image viewer appears. c d e Click Edit, then the Edit window appears. 3 Choose images you want to edit by clicking the image from the image viewer, check the check box under the image, and then enter the number of copies you want to print (1-99). 3 Edit the images with Trimming, Image Correction and Image Enhancement functions. Click Save.
ControlCenter4 PC-FAX tab 3 This section briefly introduces the PC-FAX tab function. For more details of each function, click Help. Note The PC-FAX software can only send Black & White fax documents. 3 Sending an image file from your computer 3 The Send Image File button lets you send an image file as a fax from the PC using the Brother PC-FAX software. a b c Select the PC-FAX tab. d e Click Send. Click Send Image File.
ControlCenter4 Device Settings tab 3 This section briefly introduces the Device Settings tab function. For more details of each function, click Help. Configuring Remote Setup 3 3 The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus. a b c Select the Device Settings tab. Click Remote Setup. The Remote Setup Program window will appear. For Remote Setup configuration, see Remote Setup on page 82.
ControlCenter4 Configuring Scan button settings 3 The Device Scan Settings button lets you configure your machine’s SCAN key settings. 3 a b c d Select the Device Settings tab. Click Device Scan Settings. The Device Scan Settings dialog will appear. You can change settings of each Scan button function. Click OK. Launching the BRAdmin utility 3 If you have installed BRAdmin Light or BRAdmin Professional 3, the BRAdmin button lets you open the BRAdmin Light or BRAdmin Professional 3 utility.
ControlCenter4 Support tab 3 This section briefly introduces the Support tab function. For more details of each function, click Help. Opening ControlCenter Help 3 3 The ControlCenter Help lets you open the Help file for detailed information about ControlCenter. a b c Select the Support tab. Click ControlCenter Help. The ControlCenter Help top page will appear.
ControlCenter4 Custom tab 3 This section briefly introduces adding Custom tabs. For more details, click Help. Creating a Custom tab 3 3 You can create up to three customized tabs including up to five customized buttons with your preferred settings. a Click Configuration and then select Create custom tab. Creating a Custom button a 3 Click Configuration and then select Create custom button. Select a button you want to create from the menu. The settings dialog will appear.
ControlCenter4 b Enter the button name and change the settings if necessary. Click OK. (The setting options vary depending on the created button.) 3 Note You can change or remove the created tab, button or settings. Click Configuration and follow the menu.
4 Remote Setup 4 Remote Setup 4 The Remote Setup program lets you configure many machine settings from a Windows® application. When you start this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine. Click Start, All Programs, Brother, MFC-XXXX, and Remote Setup. 4 OK Lets you start uploading data to the machine and exit the Remote Setup application.
Remote Setup Import Lets you read the settings from a file. Note • You can use the Export button to save Quick-Dial or all your settings for your machine. • If your PC is protected by a firewall, and is unable to use Remote Setup, you may need to configure the firewall settings to allow communication through port number 137. For more information, see Firewall settings (For Network users) on page 105.
5 Brother PC-FAX Software 5 PC-FAX sending 5 The Brother PC-FAX feature lets you use your PC to send a document file from an application as a standard fax. You can send a file created in any application on your PC as a PC-FAX. You can even attach a cover page. All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or simply enter the destination address or fax number into the user interface.
Brother PC-FAX Software Sending setup 5 From the Brother PC-FAX Setup dialog box, choose the Sending tab to display the screen below. 5 Outside line access Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to get an outside line in your office). Include header To add the header information you entered in the User Information tab to the top of your sent faxes, check the Include header box.
Brother PC-FAX Software Setting up a cover page From the PC-FAX dialog box, click the 5 icon to access the Brother PC-FAX Cover Page Setup screen. The Brother PC-FAX Cover Page Setup dialog box appears: 5 Entering cover page information 5 Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page. To Choose the recipient information you want to add to the cover page.
Brother PC-FAX Software Sending a file as a PC-FAX using the Facsimile style user interface a b 5 Create a file in any application on your PC. Click File, then Print. The Print dialog box appears: 5 c Choose Brother PC-FAX as your printer, and then click Print. The Facsimile style user interface appears: Note If the Simple style user interface appears, change the user interface selection setting. (See Sending setup on page 85.
Brother PC-FAX Software e To include a cover page, click Cover Page On. Note You can also click the cover page f icon to create or edit a cover page. Click Start to send the fax. Note • If you want to cancel the fax, click Stop. • If you want to redial a number, click Redial to scroll through the last five fax numbers, choose a number, and then click Start. Sending a file as a PC-FAX using the Simple style user interface a b c 5 5 Create a file in any application on your PC.
Brother PC-FAX Software d Enter the fax number using any of the following methods: Enter the fax number in the To: field. Click the To: button, and then choose destination fax numbers from the Address Book. If you make a mistake, click Clear to delete all the entries. e To send a cover page and note, check Cover page On. Note You can also click the f Click the send icon to create or edit a cover page. 5 icon. Note If you want to cancel the fax, click the cancel icon.
Brother PC-FAX Software Address Book 5 If Outlook, Outlook Express or Windows Mail is installed on your PC, you can choose in the Select Address Book drop-down list which address book to use for PC-FAX sending. There are four types: Brother Address Book, Outlook, Outlook Express, Windows Mail Address or Windows Contacts. For the address book file, you must enter the path and file name of the database file which contains the address book information. Click Browse to choose the database file.
Brother PC-FAX Software Brother Address Book a 5 Click Start, All Programs, Brother, MFC-XXXX (where XXXX is your model name), PC-FAX Sending, then PC-FAX Address Book. The Brother Address Book dialog box appears: 5 Setting up a member in the Address Book 5 In the Brother Address Book dialog box you can add, edit and delete members and groups. a In the Address Book dialog box, click the icon to add a member.
Brother PC-FAX Software Speed Dial setup 5 From the Brother PC-FAX Setup dialog box, choose the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.) 5 You can register a member or group on each of the ten Speed Dial buttons. Registering an address in a Speed Dial button a b c 5 Click the Speed Dial button you want to program. Click the member or group you want to store on the Speed Dial button. Click Add >>.
Brother PC-FAX Software Setting up a group for broadcasting 5 You can create a group to send the same PC-FAX to several recipients at one time. a In the Brother Address Book dialog box, click the icon to create a Group. The Brother Address Book Group Setup dialog box appears: 5 b c Enter the name of the new group in the Group Name field. d After all the members you want have been added, click OK. In the Available Names box, choose each member to be included in the group, and then click Add >>.
Brother PC-FAX Software Deleting a member or group a Choose the member or group you want to delete. b Click the delete c When the confirmation dialog box appears, click OK. 5 icon. Exporting the Address Book 5 You can export the whole Address Book to an ASCII text file (*.csv). You can also create a vCard for an address book member that can be attached to an outgoing E-mail (a vCard is an electronic business card that contains the sender’s contact information.
Brother PC-FAX Software d Click OK to save the data. 5 e Enter the file name, and then click Save. Importing to the Address Book 5 You can import ASCII text files (*.csv), vCards (electronic business cards) or Remote Setup Dial Data into your Address Book. a Do one of the following: From the Address Book, click File, Import, then Text. From the Address Book, click File, Import, then vCard and go to step e.
Brother PC-FAX Software b From the Available Items column choose the data fields you want to import, and click Add >>. Note From the Available Items list choose the fields in the same order they are listed in the import text file. c d e Choose Tab or Comma based on the file format you are importing from Divide Character. Click OK to import the data. Enter the file name, and then click Open. 5 Note If you chose Text in a, Files of type: will be Text files (*.txt;*.csv).
Brother PC-FAX Software PC-FAX receiving 5 The Brother PC-FAX Receive Software lets you view and store faxes on your PC. It is automatically installed when you install the MFL-Pro Suite and works on locally or network connected machines. When enabled, your machine will receive faxes in its memory. Once it has received the fax, it will automatically be sent to your PC. If you turn your PC off, your machine will continue to receive and store your faxes in its memory.
Brother PC-FAX Software Enabling the PC-FAX Receiving software on your machine 5 You can optionally enable the Backup Print option. When enabled, the machine will print a copy of the fax before the fax is sent to the PC or the PC is switched off. a b Press Menu. c Press a or b to choose Setup Receive. Press OK. d Press a or b to choose Memory Receive. Press OK. e Press a or b to choose PC Fax Receive. Press OK. f Confirm the message. Press OK.
Brother PC-FAX Software Setting up your PC a Right-click the PC-FAX 5 icon on your PC tasktray, and then click PC-Fax Rx Setup. The PC-Fax Rx Setup dialog box appears: 5 b c d In Save file to, click Browse if you want to change the path where PC-FAX files are saved. e To automatically start the PC-FAX receiving software when you start Windows ®, check Add to Startup folder.
Brother PC-FAX Software Configuring the Network PC-FAX Receiving Settings 5 The settings to send received faxes to your computer were automatically configured during the installation of MFL-Pro Suite. (See the Quick Setup Guide.) If you are using a different machine than the one that was registered to your PC during the installation of the MFL-Pro Suite software, follow the steps below. a In the PC-Fax Rx Setup dialog box, click Network Settings. The Network Settings dialog box appears.
Brother PC-FAX Software Viewing new PC-FAX messages 5 Each time your PC is receiving a PC-FAX, the icon will alternate between and been received, the icon will change to once the received fax has . The icon will change to . Once the fax has been viewed. a Double-click b c Open the Fax Received folder. to run ScanSoft™ PaperPort™12SE. 5 Double-click any new faxes to open and view them.
6 PhotoCapture Center™ 6 CAUTION DO NOT start your PC with a memory card or USB Flash memory drive installed in the media drive of the machine. You could lose your data or damage the media. Note • The PhotoCapture Center™ will read only the media that was put in first. • While the machine is printing from the PhotoCapture Center™, your PC cannot access the PhotoCapture Center™ for any other operation.
PhotoCapture Center™ When you take out a memory card or USB Flash memory drive, do the following to prevent damage to the memory card or USB Flash memory drive: a In Windows® Explorer, right-click the removable disk icon and choose Eject. b Wait until the 6 (PHOTO CAPTURE) key stops blinking before taking out the media. CAUTION DO NOT take out the memory card or USB Flash memory drive while PHOTO CAPTURE is blinking to avoid damaging the card, USB Flash memory drive or data stored on the card.
PhotoCapture Center™ For Network Users a b Put a memory card or USB Flash memory drive into your machine. c Click the name of the file you want to see. 6 Start your browser software in which FTP is supported. Your browser software accesses the media using the FTP protocol and the network Host Name of the machine. You can also access the media by entering ftp://XXX.XXX.XXX.XXX (where XXX.XXX.XXX.XXX is the IP address of your Brother machine) from your web browser.
7 Firewall settings (For Network users) 7 Before using the Brother software 7 Firewall settings on your PC may reject the necessary network connection for network printing, network scanning and PC Fax. If you are using Windows® Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been made. If you did not install from the CD-ROM follow the instructions below to configure Windows® Firewall.
Firewall settings (For Network users) d Add port 54925 for network scanning by entering the information below: 1 In Description of service: Enter any description, for example “Brother Scanner”. 2 In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network: Enter “Localhost”. 3 In External Port number for this service: Enter “54925”. 4 In Internal Port number for this service: Enter “54925”. 5 Make sure UDP is selected. 6 Click OK. 1 2 3 5 7 4 e f Click Add.
Firewall settings (For Network users) Windows Vista® users a Click the button, Control Panel, Network and Internet, Windows Firewall and click Change settings. b When the User Account Control screen appears, do the following: 7 Users who have administrator rights: Click Continue. 7 For users who do not have administrator rights: Enter the administrator password and click OK. c Make sure that Windows Firewall on the General tab is set to On.
Firewall settings (For Network users) d Choose the Exceptions tab. e f Click Add port... 7 To add port 54925 for network scanning, enter the information below: 1 In Name: Enter any description, for example “Brother Scanner”. 2 In Port number: Enter “54925”. 3 Make sure UDP is selected. Then, click OK. 1 2 3 g h Click Add port... To add port 54926 for Network PC-Fax, enter the information below: 1 In Name: Enter any description, for example “Brother PC-Fax”. 2 In Port number: Enter “54926”.
Firewall settings (For Network users) j If you still have trouble with your network connection such as Network Scanning or Printing, check the File and Printer Sharing box in the Exceptions tab and then click OK. 7 Windows® 7 users a Click the button, Control Panel, System and Security and then Windows Firewall. Make sure the Windows Firewall is set to On. b c Click Advanced settings. The Windows Firewall with Advanced Security window appears. 7 Click Inbound Rules.
Firewall settings (For Network users) d Click New Rule. 7 e f Choose Port and click Next. To add port enter the information below: For network scanning Choose UDP and enter “54925” in the Specific local ports. Click Next. For Network PC-Fax Choose UDP and enter “54926” in the Specific local ports. Click Next. g Choose Allow the connection and click Next.
Firewall settings (For Network users) h i Check the applicable items and click Next. Enter any description in Name: (for example “Brother Scanner” or “Brother PC-Fax”) and click Finish. 7 j k Make sure that the new setting is added and is checked. Click Outbound Rules.
Firewall settings (For Network users) l Click New Rule. 7 m n Choose Port and click Next. To add port enter the information below: For network scanning Choose UDP and enter “54925” in the Specific remote ports. Click Next. For Network PC-Fax Choose UDP and enter “54926” in the Specific remote ports. Click Next. o Choose Allow the connection and click Next.
Firewall settings (For Network users) p q Check the applicable items and click Next. Enter any description in Name: (for example “Brother Scanner” or “Brother PC-Fax”) and click Finish. 7 r Make sure that the new setting is added and is checked.
Section II Apple Macintosh Printing and Faxing Scanning ControlCenter2 Remote Setup & PhotoCapture Center™ II 115 136 152 171
8 Printing and Faxing 8 Setting up your Macintosh 8 Note • The screens shown in this section are from Mac OS X 10.5.x. Screens on your Macintosh may vary depending on your operating system and application. • Before you can connect the machine to your Macintosh, you need to purchase a USB cable (type A/B) that is no longer than 6 feet (2 meters). IMPORTANT DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub.
Printing and Faxing Status Monitor 8 The Status Monitor utility is a configurable software tool for monitoring the status of the machine, letting you see error messages such as paper empty, paper jam or ink replacement required at pre-set update intervals. Before you can use the tool you must choose your machine in the Model drop-down list in ControlCenter2.
Printing and Faxing Hiding or showing the window After starting the Status Monitor, you can hide or show the window. To hide the window, go to the menu bar, Brother Status Monitor and choose Hide Status Monitor. To show the window, click the Status Monitor icon in the dock or click the Ink Level button in the DEVICE SETTINGS tab of ControlCenter2. Quitting the window Click the Brother Status Monitor in the menu bar and then choose Quit Status Monitor from the drop-down list.
Printing and Faxing Using the Brother printer driver 8 Note The printer driver does not support Watermark printing. Choosing page setup options a 8 From an application such as Apple TextEdit, click File, then Page Setup. Make sure Brother MFC-XXXX (where XXXX is your model name) is chosen in the Format for drop-down list. You can change the settings for Paper Size, Orientation and Scale, then click OK. 8 b From an application such as Apple TextEdit, click File, then Print to start printing.
Printing and Faxing (Mac OS X 10.5.x to 10.6.x) For more page setup options, click the disclosure triangle beside the Printer drop-down list. 8 To do borderless printing 8 From the Paper Size drop-down list, choose the size of paper you want to print such as Letter (Borderless).
Printing and Faxing Duplex Printing 8 Automatic Duplex Printing Select Layout. Choose Long-edge binding or Short-edge binding in Two-Sided. 8 Note (For Mac OS X 10.4.11 to 10.5.x) When printing on Ledger or B4 paper, duplex prints will be 0.8 in. smaller at the top and bottom of the original.
Printing and Faxing Choosing printing options 8 To use special printing features, choose Print Settings or Color Settings in the Print dialog box.
Printing and Faxing Print Settings 8 You can choose the Media Type, Slow Drying Paper, Print Quality, Color/Grayscale and Paper Source settings. Note Check Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may cause some slight blurring of text. 8 Media Type 8 To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints depending on the selected media type.
Printing and Faxing Print Quality 8 The quality selection lets you choose the print resolution you want for your document. Print quality and speed are related. The higher the quality, the longer it will take to print the document. The quality selections that are available will vary depending on the media type you choose. (See Resolution in the Specifications of the Basic User’s Guide.) Fast The fastest print mode and the lowest amount of ink used.
Printing and Faxing Advanced settings 8 Click Advanced to configure Layout, Change Data Transfer Mode, Advanced Duplex Settings and Other Print Options settings. Mirror Print 8 8 Check Mirror Print to reverse the data from left to right. Note Mirror Print is not available when choosing Transparencies as the Media Type.
Printing and Faxing Reverse Print 8 Check Reverse Print to reverse the data up to down. Note (For Mac OS X 10.5.x users) Reverse Print is shown as Reverse page orientation in Layout pop-up menu. (For Mac OS X 10.6.x users) Mirror Print and Reverse Print are shown as Flip horizontally and Reverse page orientation in Layout pop-up menu. 8 Change Data Transfer Mode 8 The Change Data Transfer Mode feature lets you choose print data transfer mode to improve print quality or print speed.
Printing and Faxing Advanced Duplex Settings 8 Some types of print media may need more drying time when using the duplex feature. Change Advanced Duplex Settings if you have problems with smudged duplex prints or paper jams. Normal Choose Normal to print at normal speed, using a normal amount of ink. Duplex 1 (Slower print speed) Choose Duplex 1 to print at a slower speed, using a normal amount of ink.
Printing and Faxing Color Settings 8 Color is adjusted to get the closest color match with the Macintosh monitor. Natural: Use for photographic images. The color is adjusted to print more natural colors. Vivid: Use for business graphics such as charts, graphics and text. The color is adjusted to print more vivid colors. None ColorSync (Mac OS X 10.5.x to 10.6.x): This option is shown and used automatically when choosing ColorSync in Color Matching.
Printing and Faxing Contrast Adjusts the contrast of an image. This will make darker areas darker and lighter areas lighter. Increase the contrast when you want an image to be clearer. Decrease the contrast when you want an image to be more subdued. Red Increases the intensity of Red in the image to make the image redder. Green Increases the intensity of Green in the image to make the image greener. Blue Increases the intensity of Blue in the image to make the image bluer.
Printing and Faxing Sending a fax 8 You can send a fax directly from a Macintosh application. a b Create a document in a Macintosh application. From an application such as Apple TextEdit, click File, then Print. (Mac OS X 10.4.11) 8 (Mac OS X 10.5.x to 10.6.x) Click the disclosure triangle beside the Printer drop-down list.
Printing and Faxing c Choose Send Fax from the drop-down list. d Choose Facsimile from the Output drop-down list. 8 e Enter a fax number in the Input Fax Number box, and then click Print to send the fax.
Printing and Faxing Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the Destination Fax Numbers field.
Printing and Faxing Drag a vCard from the Mac OS X Address Book application (Mac OS X 10.4.11) 8 You can address a fax number using a vCard (an electronic business card) from the Mac OS X Address Book application. a b Click Address Book. Drag a vCard from the Mac OS X Address Book application to the Destination Fax Numbers field.
Printing and Faxing c When you are finished addressing your fax, click Print to send the fax. 8 Note The vCard used must contain a work fax or home fax number.
Printing and Faxing Using Mac OS X 10.5.x to 10.6.x Addresses panel 8 You can address a fax number using the Addresses button. a Click Addresses. 8 b Choose the fax number from the Addresses panel and then click To.
Printing and Faxing c When you are finished addressing your fax, click Print to send the fax.
9 Scanning 9 Scanning a document using the TWAIN driver 9 The Brother machine software includes a TWAIN Scanner driver for Macintosh. You can use this Macintosh TWAIN Scanner driver with any applications that support TWAIN specifications. When you scan a document, you can either use the ADF (automatic document feeder) or the Flatbed scanner glass. For more information on loading the documents, see Using the ADF and Using the scanner glass in the Basic User’s Guide.
Scanning Scanning an image into your Macintosh 9 You can scan a whole page, or a portion by pre-scanning the document. Scanning a whole page a b 9 Load your document. Adjust the following settings, if needed, in the scanner setup dialog box: Resolution Scan Type Scanning Area Document Size Adjust Image • Brightness • Contrast c Click Start. When scanning has finished, the image appears in your graphics application.
Scanning d Load your document again. Note Skip this step if you loaded the document on the scanner glass in step a. e Adjust the settings for Resolution, Scan Type, Brightness and Contrast in the Scanner Setup dialog box as needed. f Click Start. This time only the chosen area of the document appears in the application window. g You can refine the image in your editing software.
Scanning Settings in the Scanner window 9 Resolution 9 You can change the scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colors.
Scanning Scan Type 9 Black & White Use for text or line art images. Gray (Error Diffusion) Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are put in a specific pattern to give the gray appearance.) True Gray Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of gray. 256 Color Uses up to 256 colors to scan the image. 24bit Color Uses up to 16.
Scanning Document Size 9 Choose one of the following sizes: Auto Auto is shown as the default setting for Document Size (for the ADF, Letter or Ledger size paper only). You can scan a standard sized document without any further adjustments to Document Size. If you want to use Auto Crop, choose a Document Size other than Auto. A3 297 x 420 mm Ledger 11 x 17 in. JIS B4 257 x 364 mm A4 210 x 297 mm JIS B5 182 x 257 mm Letter 8.5 x 11 in. Legal 8.5 x 14 in. A5 148 x 210 mm Executive 7.
Scanning Adjusting the Image 9 Brightness Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average, and is usually suitable for most images. You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level. If the scanned image is too light, set a lower Brightness level and scan the document again.
Scanning Scanning a document using the ICA driver (Mac OS X 10.6.x) 9 You can scan a document using one of the following methods: Using the Image Capture application Scanning directly from the “Print & Fax” section Using Image Capture 9 In order to use Image Capture included with Mac OS X 10.6.x, the ICA Scanner Driver is required. The Brother CUPS Printer Driver for Mac OS X 10.6.x contains the ICA Scanner Driver.
Scanning d Place your document in the ADF or on the scanner glass. If you place the document in the ADF, select “Document Feeder” for Mode and the size of your document for Scan Size. If you place the document on the scanner glass, select “Flatbed” for Mode. Note When the Detect Separate Items box is unchecked, the document will be scanned as one item and saved as one file. When the Detect Separate Items box is checked, the program will detect each image and save them as separate files.
Scanning e Select the destination folder or destination application for Scan To. You can adjust the following settings, if needed, in the dialog box accessed by clicking on Show Details. Please note that the item name and assignable value may vary depending on the machine. Scan Mode: Choose Document Feeder or Flatbed. Kind: Choose from Color, Black & White or Text. Resolution: Choose the resolution you want to scan your document at.
Scanning Scanning directly from the “Print & Fax” section 9 If you already added your Brother machine in the Print & Fax section, you can scan directly from there. Please follow the steps below: a Connect your Brother machine to the Macintosh using a USB cable. Or connect your Brother machine to the same LAN (if you are using a network model) where the Macintosh is connected. b c d Select System Preferences from the Apple Menu. Click on the Print & Fax icon.
Scanning f Place your document in the ADF or on the scanner glass. If you place the document in the ADF, select “Document Feeder” for Mode and the size of your document for Scan Size. If you place the document on the scanner glass, select “Flatbed” for Mode. Note When the Detect Separate Items box is unchecked, the document will be scanned as one item and saved as one file. When the Detect Separate Items box is checked, the program will detect each image and save them as separate files.
Scanning g Select the destination folder or destination application for Scan To. You can adjust the following settings, if needed, in the dialog box accessed by clicking on Show Details. Please note that the item name and assignable value may vary depending on the machine. Scan Mode: Choose Document Feeder or Flatbed. Kind: Choose from Color, Black & White or Text. Resolution: Choose the resolution you want to scan your document at.
Scanning Using Presto! PageManager 9 Presto! PageManager is an application for managing the documents in your Macintosh. Since it is compatible with most image editors and word processing programs, Presto! PageManager gives you unmatched control over your Macintosh files. You can easily manage your documents, edit your E-mail and files and read documents with the OCR software built into Presto! PageManager. If you use the machine as a scanner, we recommend that you install Presto! PageManager.
Scanning Technical support 9 For USA Company name: NewSoft America Inc. Postal Address: 47102 Mission Falls Court, Suite 202 Fremont CA 94539 Telephone: 510-770-8900 Fax: 510-770-8980 E-mail Address: contactus@newsoftinc.com URL: http://www.newsoftinc.com/ For Canada E-mail Address: contactus@newsoftinc.com Germany Company name: SoftBay GmbH Postal Address: Carlstraße 50, D-52531, Übach-Palenberg, Germany Telephone: 0900 1 409640 E-mail Address: de.nsc@newsoft.eu.
Scanning Italy Company name: 5CA Telephone: 0899399878 E-mail Address: it.nsc@newsoft.eu.com URL: http://it.newsoft.eu.com/ Spain Company name: 5CA Telephone: 0807505598 E-mail Address: sp.nsc@newsoft.eu.com Other countries E-mail Address: tech@newsoft.eu.
10 ControlCenter2 10 Note • The screens shown in this section are from Mac OS X 10.5.x. Screens on your Macintosh may vary depending on your operating system and application. • The features available to you in ControlCenter2 may vary depending on the model number of your machine. Using ControlCenter2 10 ControlCenter2 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manually launch specific applications.
ControlCenter2 Turning the AutoLoad feature off 10 If you do not want ControlCenter2 to run automatically each time you start your Macintosh, do the following. a Click the ControlCenter2 icon in the menu bar and choose Preference. The ControlCenter2 preference window appears. b c Uncheck Start ControlCenter on computer startup. Click OK to close the window. Note The ControlCenter2 application icon is in Macintosh HD/Library/Printers/Brother/Utilities/ControlCenter.
ControlCenter2 SCAN 10 There are four scan buttons for the Scan To Image, Scan To OCR, Scan To E-mail and Scan To File applications. Image (Default: Apple Preview) Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination application, such as Adobe® Photoshop® or any kind of image editing application on your Macintosh.
ControlCenter2 File types 10 Choose the type of file to save the scanned images as from the drop-down list. Windows® Bitmap (*.bmp) JPEG (*.jpg) TIFF (*.tif) TIFF Multi-Page (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) Secure PDF (*.pdf) Note • If you set the file type to TIFF or TIFF Multi-Page, you can choose “Uncompressed” or “Compressed”. • Secure PDF is available for Scan To Image, Scan To E-mail and Scan To File.
ControlCenter2 Enter the Application Name (up to 30 characters) and choose your preferred application by clicking the Browse button. Also choose the File Type from the drop-down list. You can delete an application that you have added. Just choose the Application Name and click the Delete button. 10 Note This function is also available for Scan To E-mail and Scan To OCR. The window may vary depending on the function. If you choose Secure PDF from the File Type list, the Set PDF Password dialog box appears.
ControlCenter2 OCR (word processing application) 10 Scan To OCR converts the graphic page image data into text which can be edited by any word processing application. You can change the default word processing application. To configure Scan To OCR, click the button while holding down the Ctrl key and choose Software Button. To change the word processing application, choose the destination word processing application from the Target Application drop-down list.
ControlCenter2 E-mail 10 The Scan To E-mail feature lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click the button while holding down the Ctrl key and choose the Software Button. To change the E-mail application, choose your preferred E-mail application from the E-mail Application drop-down list. You can add an application to the lists by clicking Add 1.
ControlCenter2 File 10 The Scan To File button lets you scan an image to a folder on your hard disk in any file format. This lets you easily archive your paper documents. To configure the file type and folder, click the button while holding down the Ctrl key and choose the Software Button. You can change the File Name. Enter the file name you want to use for the document (up to 100 characters) in the File Name box. File name will be the file name you registered, current date and sequential number.
ControlCenter2 CUSTOM SCAN 10 There are four buttons which you can configure to fit your scanning needs. To customize a button, click the button while holding down the Ctrl key, and the configuration window appears. There are four scan functions: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Scan to Image Lets you scan a page directly into any image viewer/editor software. You can choose any image editor application on your Macintosh as a destination.
ControlCenter2 File types 10 Choose the type of file to save the scanned images as from the drop-down list. Windows® Bitmap (*.bmp) JPEG (*.jpg) TIFF (*.tif) TIFF Multi-Page (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) Secure PDF (*.pdf) Note • If you set the file type to TIFF or TIFF Multi-Page, you can choose “Uncompressed” or “Compressed”. • Secure PDF is available for Scan to Image, Scan to E-mail and Scan to File.
ControlCenter2 Scan to Image 10 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings. 10 If you choose Secure PDF from the File Type list, the Set PDF Password dialog box appears. Enter your password in the Password and Re-type Password box and then click OK.
ControlCenter2 Scan to OCR 10 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter2 Scan to E-mail 10 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter2 Scan to File 10 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the file format from the File Type drop-down list. Save the file to the default folder or choose your preferred folder by clicking the Browse button. Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter2 COPY / PC-FAX 10 COPY - Lets you use your Macintosh and any printer driver for enhanced copy operations. You can scan a page on the machine and print the copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on your Macintosh including network printers. PC-FAX - Lets you scan a page or document and automatically send the image as a fax from the Macintosh.
ControlCenter2 (Mac OS X 10.4.11) 10 To copy, choose Copies & Pages from the drop-down list. To fax, choose Send Fax from the drop-down list. (See Sending a fax on page 129.) (Mac OS X 10.5.x to 10.6.x) 10 For more options click the triangle beside the Printer drop-down list. To copy, click Print. To fax, click the disclosure triangle beside the Printer drop-down list and then choose Send Fax from the drop-down list. (See Sending a fax on page 129.
ControlCenter2 DEVICE SETTINGS 10 You can configure the machine settings or check ink levels by clicking a button. Remote Setup Lets you open the Remote Setup Program. (See Remote Setup on page 171.) Quick-Dial Lets you open the Set Quick-Dial window of the Remote Setup. (See Remote Setup on page 171.) Ink Level Lets you open the Brother Status Monitor, which displays the ink level for each cartridge.
ControlCenter2 Remote Setup 10 The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus. Note For details, see Remote Setup on page 171. 10 Quick-Dial 10 The Quick-Dial button lets you open the Set Quick Dial window in the Remote Setup Program, so you can easily register or change the dial numbers from your Macintosh.
ControlCenter2 Ink Level 10 The Ink Level button opens the Status Monitor window, which displays the ink level for each cartridge. Note The Brother Status Monitor application is located in Macintosh HD/Library/Printers/Brother/Utilities.
11 Remote Setup & PhotoCapture Center™ 11 Remote Setup 11 The Remote Setup application lets you configure many machine settings from a Macintosh application. When you access this application, the settings on your machine will be downloaded automatically to your Macintosh and displayed on your Macintosh screen. If you change the settings, you can upload them directly to the machine. Note The RemoteSetup application icon is in Macintosh HD/Library/Printers/Brother/Utilities.
Remote Setup & PhotoCapture Center™ Note • You can use the Export button to save Quick-Dial or all your settings for your machine. • If you need to change the machine that was registered to your Macintosh during the installation of MFL-Pro Suite (see the Quick Setup Guide), or if the network environment was changed, you need to specify the new machine. Open the Device Selector and choose the new machine.
Remote Setup & PhotoCapture Center™ PhotoCapture Center™ 11 You can access a memory card or a USB Flash memory drive installed in the machine from a Macintosh. CAUTION DO NOT start your Macintosh with a memory card or a USB Flash memory drive installed in the media drive of the machine. You could lose your data or damage the media. Note • The PhotoCapture Center™ will read only the media that was put in first.
Remote Setup & PhotoCapture Center™ CAUTION DO NOT take out the memory card or USB Flash memory drive while PHOTO CAPTURE is blinking to avoid damaging the card, USB Flash memory drive or data stored on the card. If you take out the memory card or USB Flash memory drive while the PHOTO CAPTURE key is flashing, you must restart your Macintosh at once before putting the same memory card or USB Flash memory drive into the machine. If you do not restart your Macintosh, the data on your media may be destroyed.
Remote Setup & PhotoCapture Center™ CAUTION DO NOT take out the memory card or USB Flash memory drive while PHOTO CAPTURE is blinking to avoid damaging the card, USB Flash memory drive or data stored on the card. If you take out the memory card or USB Flash memory drive while the PHOTO CAPTURE key is flashing, you must restart your Macintosh at once before putting the same memory card or USB Flash memory drive into the machine. If you do not restart your Macintosh, the data on your media may be destroyed.
Section III Using the Scan key USB cable scanning Network Scanning III 177 183
12 USB cable scanning 12 Using the Scan key over a USB cable connection 12 Note If you use the SCAN key on a network, see Network Scanning on page 183. You can use the (SCAN) key on the control panel to scan documents directly into your word processing, graphics or E-mail applications, to a folder on your computer, to a memory card or USB Flash memory drive.
USB cable scanning Scan to Image 12 You can scan a black and white or color document into your graphics application for viewing and editing. a Load your document. b Press c Press a or b to choose Scan to Image. Press OK. d Press Black Start or Color Start. The machine starts the scanning process. (SCAN).
USB cable scanning Scan to Media 12 You can scan black and white and color documents directly to a memory card or USB Flash memory drive. Black and white documents will be stored in the PDF (*.PDF) or TIFF file formats (*.TIF). Color documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. File names are based on the current date. For example, the fifth image scanned on July 1, 2010 would be named 07011005.PDF. You can change the color, quality and file name.
USB cable scanning Guidelines for Auto Crop 12 This setting is only available for documents that are rectangular or square. If your document is too long or wide, this setting does not work properly. You must place the documents away from the edges of the scanner glass as shown in the illustration. You must place the documents at least 0.4 in. (10 mm) apart from each other.
USB cable scanning g Press a or b to choose Glass Scan Size. Press a or b to choose the glass scan size you want. Press OK. Do one of the following: If you want to change the file name, go to h. Press Black Start or Color Start to start scanning without changing additional settings. Go to step i. Note • If you choose color in the quality setting, you cannot choose TIFF. • If you choose black and white in the quality setting, you cannot choose JPEG. h The file name is set automatically.
USB cable scanning How to set a new default for Scan to Media 12 You can set your own default settings. Setting the new default a Press b Press a or b to choose Scan to Media. Press OK. c d Press and choose your new setting. Repeat this step for each setting you want to change. e Press 1 or f Press Stop/Exit. 12 (SCAN). After changing the last setting, press a or b to choose Set New Default. Press OK. to choose Yes. Factory reset 12 a Press b Press a or b to choose Scan to Media.
13 Network Scanning 13 To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can set or change the address settings from the control panel (See Control Panel Setup in the Network User’s Guide) or by using the BRAdmin Light software. If you installed the machine following the instructions for a network user in the Quick Setup Guide then the machine should already be configured for your network.
Network Scanning Configuring Network Scanning for Windows® 13 If you are using a different machine than the one that was originally registered to your PC during the installation of MFL-Pro Suite software (see the Quick Setup Guide), follow the steps below. a (Windows® 2000) Click the Start button, Settings, Control Panel, then Scanners and Cameras. (Windows® XP) Click the Start button, Control Panel, Printers and Other Hardware, then Scanners and Cameras (or Control Panel, Scanners and Cameras).
Network Scanning Note (Windows Vista® and Windows ® 7) If the User Account Control screen appears, do the following: • For users who have administrator rights: Click Continue or Yes. • For users who do not have administrator rights: Enter the administrator password and click OK or Yes. c Click the Network Setting tab and choose the appropriate connection method. 13 Specify your machine by address Enter the IP address of the machine in IP Address, and then click Apply or OK.
Network Scanning Specify your machine by name 13 1 Enter the machine node name in Node Name, or click Browse and choose the machine you want to use. 2 Click OK. d Click the Scan To Button tab and enter your PC name in the Display Name field. The machine’s LCD displays the name you enter. The default setting is your PC name. You can enter any name that you like. e If you want to avoid receiving unwanted documents, enter a 4-digit PIN number in the Pin number and Retype Pin number field.
Network Scanning Configuring network scanning for Macintosh 13 If you want to scan from the machine on a network, you must choose the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the Model drop-down list in the main screen of ControlCenter2. If you have already installed the MFL-Pro Suite Software following the network installation steps in the Quick Setup Guide then this selection should already be made.
Network Scanning Note • To use the SCAN key features on the machine, click the check box for Register your computer with the "Scan To" functions at the machine. Then enter the name you want to be displayed on the machine’s LCD for your Macintosh. You can use up to 15 characters. • You can avoid receiving unwanted documents by setting a 4-digit PIN number. Enter your PIN number in the PIN number and Retype PIN number field.
Network Scanning Using the Scan key on your network 13 Note If you are connected using USB, see USB cable scanning on page 177. Scan to E-mail (PC) 13 When you choose Scan to E-mail (PC) your document will be scanned and sent directly to the computer you designated on your network. The ControlCenter software will launch the default E-mail application on the designated computer. You can scan and send a black and white or color document from the computer as an E-mail attachment. a Load your document.
Network Scanning Scan to Image 13 When you choose Scan to Image, your document will be scanned and sent directly to the computer you designated on your network. The ControlCenter software will launch the default graphics application on the designated computer. a Load your document. b Press c Press a or b to choose Scan to Image. Press OK. d Press a or b to choose the destination computer you want to send to. Press OK.
Network Scanning Scan to File 13 When you choose Scan to File, you can scan a black and white or color document and send it directly to a computer you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter. a Load your document. b Press c Press a or b to choose Scan to File. Press OK. d Press a or b to choose the destination computer you want to send to. Press OK.
Network Scanning In addition to the seven preset file names you can store two user defined file names that can be used for creating an FTP Server Profile. Choose Scan to FTP/Network in Web Based Management. In Create a User Defined File Name, enter a file name in one of the two user defined fields and click Submit. A maximum of 15 characters can be entered in each of the user defined name fields. Note Do not use unsuitable characters in the file name (for example ?, /, \, or *).
Network Scanning d The Host Address is the domain name of the FTP server. Enter the Host Address (for example ftp.example.com) (up to 64 characters) or the IP address (for example 192.23.56.189). e f g Enter the Username that has been registered with the FTP server for the machine (up to 32 characters). h Choose the file name you want to use for the scanned document. You can choose from seven preset and two user defined file names.
Network Scanning i j k l Enter the username. Press OK. Enter the password. Press OK. Press Black Start or Color Start. The LCD shows Connecting. When the connection to the FTP server is successful the machine starts the scanning process. If you are using the scanner glass, the LCD displays Next Page?. Press 1 for Yes or press 2 for No.
Network Scanning Scan to Network 13 When you choose Scan to Network, you can scan documents directly to a shared folder on a CIFS server located on your local network or the internet. (For more information about CIFS severs, see the Network Glossary.) The Scan to Network feature supports NTLMv2 authentication. The details required to use Scan to Network can be entered by using Web Based Management to preconfigure and store the details in a Scan to Network profile.
Network Scanning Configuring the Scan to Network Default Settings 13 13 a b c Choose Network in Scan to FTP/Network from the Scan tab. Press Submit. d The Host Address is the domain name of the CIFS server. Enter the Host Address (for example ftp.example.com) (up to 64 characters) or the IP address (for example 192.23.56.189). Choose the Profile you want to configure in Scan to FTP/Network Profile. Enter the name that you want to use for the Scan to Network profile.
Network Scanning e Enter the destination folder where your document will be stored on the CIFS server (for example \brother\abc) (up to 60 characters). f Choose the file name you want to use for the scanned document. You can choose from seven preset and two user defined file names. The file name that will be used for your document will be the file name you selected plus the last 6 digits of the flatbed/ADF scanner counter plus the file extension (For example, Estimate098765.pdf).
Network Scanning g h Press a or b to choose PDF or TIFF for B/W documents. Press OK and go to i. i j k l Enter the username. Press OK. Press a or b to choose Letter, Legal, Ledger, A4 or A3. Press OK. Enter the password. Press OK. Press Black Start or Color Start. The LCD shows Connecting. When the connection to the Network is successful the machine starts the scanning process. If you are using the scanner glass, the LCD displays Next Page?. Press 1 for Yes or press 2 for No.
A Index C R ControlCenter2 Macintosh ............................................................ 152 ControlCenter4 Windows® .............................................................. 54 Remote Setup Macintosh ............................................................. 171 Windows® .............................................................. 82 D Device Selector ...................................... 136, 172, 187 Drivers Macintosh Brother printer driver ......................................
Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com/ This product is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.
