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Safety Precautions WARNING Indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries. Follow these guidelines to avoid the risk of fire, burns, injury, electric shocks, rupture, overheating, abnormal odors or smoke. User’s Guide English Thank you for purchasing Brother's PT-2040. Use your new PT-2040 label maker to create labels for multiple applications. Select from the many frames, character sizes, and styles to design beautiful custom labels.
1 GETTING STARTED Installing Power Supply Installing a Tape Cassette When using AC Adapter (AD-24ESA-01/ AD-24ESAW-01): 1. Insert the Power Adapter cord into the AC Adapter Jack on the side of the machine. 1. Open the Cassette Cover by lifting both sides at the same time. 2. Insert the Power Adapter into a standard AC electrical outlet. Battery Compartment Cover When using batteries: 1. Make sure the power is off. 2.
LCD and Keyboard 1 X Removing the protective film 2 29 28 3 4 5 6 7 8 9 10 11 27 26 25 24 23 22 21 20 19 12 18 13 13 17 16 14 15 1. Tape Cutter Lever 2. Width 3. Power key 4. Underline / Frame 5. Style 6. Cursor key 7. Function (Fn) key 8. Clear key 9. OK key 10. Escape key 11. Backspace key 12. Enter key 13. Shift key 14. Accent key To protect your machine from scratching during shipping, a protective film was placed on the LCD. Make sure to remove the protective film before using the machine.
Supplies and Accessories For a complete list of tapes compatible with your machine, see your model’s page at support.brother.com. Tape Cassettes: AC Adapter: Print Head Cleaning Cassette: Brother TZe tapes with mark. 0.13" (3.5 mm), 0.23" (6 mm), 0.35" (9 mm), 0.47" (12 mm), 0.70" (18 mm) See the included Supplies and Accessories Guide. Initial Settings 1 Turn your machine on. Supply power by using the AC Adapter (included) or six AA batteries (not included), and then press 2 Set the language.
2 BASIC USAGE Entering Text You can enter a maximum of 80 characters (including spaces, tabs, symbols, and a return) for a label. X Cursor Keys To move to the end of your text: + X Switching Upper Case / Lower Case To move to the beginning of your text: + Upper case ( ON) Lower case ( OFF) X Entering Accented Characters - X Creating Two-Line Labels Move the cursor to where you want to start the next line and press . Use either 0.35" (9 mm), 0.47" (12 mm), or 0.70" (18 mm) tape for two-line printing.
Printing Labels X Preview (Enter numbers) • Pressing the Preview key displays all of the text and the label length, then returns to the original text. • Only the text can be previewed, not the font, style, size, underline/frame or any additional features. X Feeding (Tape Feed) + • This function feeds approximately 1" (25 mm) of blank tape. • When using the Chain Print feature, after the last label is printed, feed the tape. • Do not pull the tape, as this may damage the Tape Cassette.
Setting Margins The laminate mechanism creates a margin of about 1" (25 mm) at the beginning of printing. You can reduce this margin by printing labels continuously. You can also change the margin before and after the text. [Margin] [Full / Half / Narrow / Chain Print] • The printed dots (:) indicate the end of the label. Cut along the printed dots (:) with scissors. Ŷ When printing a single sheet: abc 1" (25 mm) Half 1" (25 mm) : Use this option to print multiple labels with the narrowest margins.
Setting Margins (cont) Saving Labels Files Ŷ When printing multiple copies (2 to 9 copies of the same text): Chain Print (ref) Narrow abc abc abc 1" (25 mm) 0.16" (4 mm) 0.16" (4 mm) : abc : abc : abc 1" 0.16" 0.16" 0.16" 0.16" 0.16" 0.16" (25 mm) (4 mm) (4 mm) (4 mm) (4 mm) (4 mm) (4 mm) Once the final sheet prints, feed the tape, and press the Tape Cutter Lever. Ŷ When printing multiple labels (different text): Chain Print abc def ghi 1" (25 mm) 0.
3 USING TEMPLATES 4 DESIGNING LABELS Auto Format Setting Font You can choose from six preset label lengths to create labels for various applications. (Select a format) Applications Display Label image Display Label image Label Lengths CD Spine 4.5" (113 mm) DVD Spine 5.8" (148 mm) USB Stick 1.3" (34 mm) Binder Spine 7.9" (200 mm) File Folder 4.7" (120 mm) Divider Tab 1.
Setting Font Width [Width] Setting Underline/Frame [Normal/x 2/x Refer to the Frame Designs table section in this guide. 1/2] [Underline/Frame] Label image [Normal] [x 2] [x 1/2] (Select an item) NOTE • When using 0.13" (3.5 mm) tape, only [Underline] is available. Setting Font Style Setting Symbol [Style] (Select an Press to select various symbols. Refer to the Basic Symbols and Pictograph Symbols table sections in this guide.
5 HELPFUL HINTS Shortcuts If you encounter any problems with your product, please do not return your product to the store. After referring to the User's Guide, if you still need assistance or need to locate a service center, contact Brother Customer Service at: (In USA) Voice: 1-877-BROTHER Web: www.brother-usa.com Fax: 1-901-379-1210 To order supplies and accessories, visit www.brothermall.com or call 1-877-552-6255.
Troubleshooting X Error messages Message X What to do when... Cause / Remedy Problem Invalid! • There is no text above the cursor when you selected [Numbering]. • An invalid character was selected for [Numbering]. • An invalid value was selected for [Tab Length] or [Label Length]. • An invalid value was entered as the label length while using templates. No Text! • You tried to print a text file when there was no data stored in the memory.
Troubleshooting (cont) Problem The ink ribbon is separated from the ink roller. Solution If the ink ribbon is broken, replace the Tape Cassette. If not, leave the tape uncut and remove the Tape Cassette, then wind the loose ink ribbon back onto the spool. Spool The tape does • Check that the end of the tape feeds under not feed the Tape Guide. properly or the tape gets stuck inside the machine. Tape Guide End of Tape • The Tape Cutter Lever is pressed while printing.
Underline Books Round Tools Octagon Party Banner Dog Emphasis Pets Bubble Spring Square Summer Brackets Autumn Arabesque Winter Leaf Happy Note: Images are for illustrative purposes only.
Federal Communications Commission (FCC) Supplier’s Declaration of Conformity (USA) Responsible Party: Brother International Corporation 200 Crossing Boulevard Bridgewater, NJ 08807-0911, U.S.A. TEL: (908) 704-1700 Product Name: Model Number: Label Writer PT-2040 This equipment complies with Part 15 of the FCC Rules.
