ELE LABELING CTRONIC SYSTEM PT-H500LI In order to use your P-touch labeler safely, read the included Quick Setup Guide first. Read this guide before using your P-touch labeler. Keep this guide in a handy place for future reference. Please visit us at http://solutions.brother.com/ where you can get product support and answers to frequently asked questions (FAQs).
EDITING A LABEL................................................................................... 3 Entering and Editing Text.............................................................................................. 3 Entering Text from the Keyboard ............................................................................ 3 Using Text Reminder .............................................................................................. 3 Deleting Text Reminder Memory ...............................
INTRODUCTION USING THE FILE MEMORY ................................................................. 38 Storing a Label into Memory ........................................................................................38 Opening a Stored Label File ........................................................................................38 Printing a Stored Label File..........................................................................................39 Deleting a Stored Label File....................
EDITING A LABEL Entering Text from the Keyboard The keyboard of your P-touch labeler can be used in the same way as a standard computer keyboard. Refer to the "Quick Setup Guide" for the name and location of each key.
EDITING A LABEL Adding a New Line • To end the current line of text and start a new line, press the Enter key. A carriage return mark appears at the end of the line, and the cursor moves to the start of the new line. • There is a maximum number of lines of text that can be entered for each tape width. A maximum of 7 lines for 0.94" (24mm) tape, 5 lines for 0.70" (18mm) tape, 3 lines for 0.47" (12mm) tape, 2 lines for 0.35" (9mm) tape, and 0.23" (6 mm) tape, and 1 line for 0.13" (3.5mm) tape.
EDITING A LABEL Deleting all text at once Use the Clear key to delete all text at once. 1 Press the Clear key. The Clear options are displayed. 2 Using the or key, select "Text Only" to delete all text while retaining the current format settings, or select "Text&Format" to delete all text and format settings. Press the Esc key to return to the text entry screen, without erasing (or clearing) text or format. 3 Press the OK or Enter key. All text is deleted.
EDITING A LABEL Press the Esc key to return to the previous step.
EDITING A LABEL Entering Icons To enter an icon, use the Icon function (see below). Entering Icons Using the Icon Function 1 Press the Icon key. A list of icon categories and icons in that category is displayed. The last icon entered is selected in the displayed list. 2 Select an icon category (Sign, Business, etc.) using the the OK or Enter key. 3 Select an icon using the , , or key and then press the OK or Enter key. The selected icon is inserted into the line of text.
EDITING A LABEL Category Icons Personal Nature/Earth Pictograph The symbols shown in the table may look slightly different on the LCD and when printed. Entering Accented Characters The P-touch labeler can display and print a set of accented characters such as other language specific characters. 1 Enter the character you wish to change to an accented character. Caps mode can be used with the Accent function. 2 Press the Accent key. The character you entered will change to an accented character.
Character a A c C d D e E g G i I k K l L Accented Characters Character n N o O r R s S t T u U y Y z Z Accented Characters EDITING A LABEL Accented Character List Setting Character Attributes Setting Character Attributes by Label Using the Font key, you can select a font and apply size, width, style, line, and alignment attributes. 1 1 Press the Font key. The current settings are displayed. 2 Select an attribute using the the or key. 3 Press the OK or Enter key to apply the settings.
EDITING A LABEL • • • • Press the Esc key to return to the previous step. Press the Space key to set the selected attribute to the default value. Refer to the Setting Options table for all the available settings. Small characters may be difficult to read when certain styles are applied (e.g. Shadow + Italic).
Attribute Font Value Result Value HEL (Helsinki) BEL (Belgium) BRU (Brussels) ATL (Atlanta) US (US) ADM (Adams) LA (Los Angeles) SGO (San Diego) BRN (Brunei) SOF (Sofia) FLO (Florida) GER (Germany) CAL (Calgary) LGO (Letter Gothic) Auto 48pt Result EDITING A LABEL Setting Options When Auto is selected, the text is automatically adjusted to print in the largest size available for each tape width.
EDITING A LABEL Attribute Width Value Result Value x2 x 2/3 x 3/2 x 1/2 Result x1 Normal BLD (Bold) Style OUT (Outline) SHD (Shadow) SLD (Solid) I+BLD (Italic Bold) I+OUT (Italic Outline) I+SHD (Italic Shadow) I+SLD (Italic Solid) VRT (Vertical) ITA (Italic) Off Line UND (Underline) STR (Strikeout) Align (Alignment) Left Right Center Just (Justify) • The actual printed font size depends on the tape width, number of characters and number of input lines.
When "Size" of the Font key is set to "Auto" and "Length" of the Label key is set to a specific length, you can select the way to reduce the text size to fit within the label length. 1 Press the Menu key, select "Auto Fit Style" using the OK or Enter key. 2 Select the style using the or or key, and then press the key. EDITING A LABEL Setting Auto Fit Style When "Text Size" is selected, the total text size is modified to fit within the label.
EDITING A LABEL Frames Attribute Value Result Value Off 16 01 17 02 18 03 19 04 20 05 21 06 22 07 23 08 24 09 25 10 26 11 27 12 28 13 29 14 30 15 31 Frame 14 Setting Frame Result
Result Value EDITING A LABEL Attribute Value Result 32 50 33 51 34 52 35 53 36 54 37 55 38 56 39 57 40 58 41 59 42 60 43 61 44 62 45 63 3 46 64 4 47 65 48 66 Frame 1 2 5 6 7 49 67 8 Setting Frame 15
EDITING A LABEL Attribute Value Result Value 68 84 69 85 70 86 71 87 72 88 73 89 74 90 75 91 76 92 77 93 78 94 79 95 80 96 81 97 82 98 83 99 Frame 16 Setting Frame Result
EDITING A LABEL Setting the Label Length Setting the Label Length You can set the length of the label within the range 1.2" (30 mm) - 12.0" (300 mm). 1 Press the Label key. 2 Select "Length" using the key. 3 Press the OK or Enter key. or key, and then set the value by using the or • Press the Esc key to return to the previous step. • Press the Space key to set the value to default setting.
EDITING A LABEL Using Templates You can quickly and easily create labels for a variety of purposes, such as file tabs, equipment labels, name badges, etc. Simply select a layout from the templates, enter the text and apply formatting as desired. Symbols, icons and accented characters can also be used in Templates. Using Templates - Example creating an Asset Tag 1 Press the Template key. The last template used is displayed. 2 Select a template using the 3 Press the OK or Enter key.
Enter the text and then press the OK or Enter key. Repeat this for each text field. After all text fields are entered, the print menu is displayed when the OK or Enter key is pressed. 9 Select "Print" using the the Copies screen. or key and then press the OK or Enter key to display EDITING A LABEL 8 • Select "Edit" to change the text data or style settings. • Select "Save" to store the label to the file memory. For the file memory, refer to "USING THE FILE MEMORY" on page 38.
EDITING A LABEL Templates Attribute Value Details Flag 1 (0.47" x 3.5" [12mm x 90mm]) Flag 2 (0.47" x 3.5" [12mm x 90mm]) Cable Wrap 1 (Rotate & repeat) (0.94" x 1.5" [24 mm x 39 mm]) Cable Wrap 2 (Rotate & repeat) Template Name (0.70" x 1.5" [18mm x 39mm]) Faceplate(VRT) (0.47" x 2.7" [12mm x 70mm]) Binder Spine 1 Binder Spine 2 File Folder Tab Divider Tab (Hanging Folder) (0.94" x 8.6" [24 mm x 219 mm]) (0.70" x 8.6" [18mm x 219mm]) (0.47" x 3.2" [12 mm x 82 mm]) (0.47" x 1.
Value Details Bin Box (0.70" x 3.0" [18 mm x 76 mm]) EDITING A LABEL Attribute Equipment Label (0.70" x 2.2" [18 mm x 58 mm]) Address Label 1 (0.94" x 2.7" [24 mm x 70 mm]) Template Name Address Label 2 (0.70" x 2.7" [18 mm x 70 mm]) Name Badge 1 (0.94" x 2.8" [24 mm x 72 mm]) Name Badge 2 (0.70" x 2.8" [18 mm x 72 mm]) CD Case Spine 1 CD Case Spine 2 (0.23" x 4.4" [6 mm x 113 mm]) 1 2 (0.13" x 4.4" [3.
EDITING A LABEL Using Block Layouts You can quickly and easily create labels using the preset block layouts. Simply select a layout from the block layouts, enter the text and apply formatting as desired. Using Block Layouts 1 2 Press the Block Layout key. 3 Press the OK or Enter key. When the tape width has not changed, the last block layout selected is displayed. When the tape width has changed, the default layout for the new tape width is displayed.
Select "Print" using the the Copies screen. or key and then press the OK or Enter key to display • Select "Edit" to change the text data or style settings. • Select "Save" to store the label to the file memory. For the file memory, refer to "USING THE FILE MEMORY" on page 38. • Select "Cancel" to exit the Block Layouts function. • Select "Change Layout" to use a different layout. • Select "Print Options" to set the print settings.
EDITING A LABEL Attribute Value 1+2LineA 1+2LineB 0.94"/24mm 1+3Line 1+4Line 1+5Line 2LineA 2LineB 3Line 0.
Value EDITING A LABEL Attribute Details 2LineA 2LineB 0.47"/12mm 3Line 1+2Line 2LineA 0.35"/9mm 2LineB 1+2Line 0.23"/6mm 1+2Line Creating a Bar Code Label Using the Bar Code function you can create labels with one dimensional bar codes for use with cash registers, stock control systems or other bar code reader systems, or even asset control tags used in an asset management system. • The P-touch labeler is not designed exclusively for creating bar code labels.
EDITING A LABEL Setting Bar Code Parameters and Entering Bar Code Data 1 Press the Bar Code key. Up to five bar codes can be entered on a label. 2 Select an attribute using the the or key. or key, and then set a value for that attribute using Characters may not appear below the bar code even when "On" is selected for "Under#", depending on the tape width being used, the number of lines entered, or the current character style settings. 3 Press the OK or Enter key to apply the settings.
Attribute Protocol Width Value CODE39, CODE128, EAN-8, EAN-13, GS1-128 (UCC/EAN-128), UPC-A, UPC-E, I-2/5 (ITF), CODABAR Small EDITING A LABEL Bar Code Settings Large Under# On (characters printed below Off bar code) Off C.
EDITING A LABEL CODE128, GS1-128 (UCC / EAN-128) Code Special Character Code Special Character Code Special Character 1 (SPACE) 25 49 DC3 2 26 50 DC4 3 27 51 NAK 4 28 52 SYN 5 29 NUL 53 ETB 6 30 54 CAN 7 31 SOH 55 EM 8 32 STX 56 SUB 9 33 ETX 57 ESC 10 34 EOT 58 11 35 ENQ 59 FS 12 36 ACK 60 13 37 BEL 61 GS 14 38 BS 62 15 39 HT 63 RS 16 40 LF 64 17 41 VT 65 US 18 42 FF 66 DEL 19 43 CR 67 FNC3 20 44 SO 68 FNC2 21 45 SI 69 FNC4 22 46 DLE 70 FNC1 23 47 DC1 24 48 DC2 Editing and Deleting a Bar Code • To edit ba
LABEL PRINTING Using the Preview function you can check the layout of the label and the type of the installed tape before printing. 1 Press the Preview key. An image of the label is displayed on the screen. 1. The bar indicates the position of the currently displayed portion of the label. 2. The tape width of the installed tape cassette and the label length are indicated as follows. Tape width x Label length 3. The information for the installed tape cassette is 1 3 detected and indicated.
LABEL PRINTING Printing Multiple Copies Using this function you can print up to 99 copies of the same label. 1 Make sure that the appropriate tape cassette is inserted and ready for printing. 2 Press the Print key, and then select the number of copies to be printed using the or key, or type the number using the number keys. Hold down the 3 or key to quickly adjust the number of copies. Press the OK or Enter key. "Printing... Copies" is displayed while the labels are being printed.
Move the cursor to the first character to be incremented in the numbering sequence and press the OK or Enter key. 5 Move the cursor to the last character to be incremented in the numbering sequence and press the OK or Enter key. The number of labels to be printed is displayed. 6 Select the number of labels to be printed using the key, or type the number using the number key. Hold down the or number of copies. 7 LABEL PRINTING 4 or key to quickly adjust the Press the OK or Enter key.
LABEL PRINTING Mirror Printing Using the mirror printing function you can create labels with the text printed in reverse so that they can be read from the opposite side when attached to glass or other transparent material. 1 Make sure that the appropriate tape cassette is inserted and ready for printing. 2 Press the Print Options key, and select "Mirror" using the 3 Press the OK or Enter key. The message "Print OK?" is displayed 4 Press the OK or Enter key. "Printing...
Setting Large Margin Small Margin Description Automatically cuts the tape after each label is printed, leaving a margin of 0.96" (24.5 mm) on each end. Example ABC ABC 0.96” 0.96” (24.5mm) (24.5mm) Automatically cuts a piece of blank tape before printing the first label and then cuts the tape after each label is printed, leaving a 0.08" (2 mm) margin at both ends of each label. ABC LABEL PRINTING Tape Cutting Options ABC 0.08” 0.08” (2mm) (2mm) 0.96” (24.
LABEL PRINTING Setting Description Example • Select this setting when using special tape. • When multiple copies are printed one time: • When using Fabric Iron-On Tapes, select "No Cut" for Cut Options before printing. After printing, remove the tape cassette from the ABC ABC ABC P-touch labeler and use scissors to cut the 0.16” 0.16” 0.96” tape. (24.5mm) (4mm) (4mm) • When a label is printed two times: Special tape 1 2 ABC ABC 1.04” 0.96” (24.5mm) (26.5mm) 1. 1st print 2.
1 If necessary, trim the printed label to the desired shape and length using scissors, etc. 2 Peel the backing from the label. 3 Position the label and then press firmly from top to bottom with your finger to attach the label. LABEL PRINTING Attaching Labels • Most TZe tapes offer a convenient crack and peel backing. To remove the backing, simply fold the label lengthwise with the text facing inward, to expose the inside edges of the backing. Then, peel off the backing one piece at a time.
LABEL PRINTING 3 Select the category using the or key, and then press the OK or Enter key. Refer to the Label Collection List to view all of the available labels. 4 The first label image is displayed. Select a label using the or key, and then press the OK or Enter key. To add the label to your "Favorites", select "Add to Favorites" using the or key, and then press the OK or Enter key to register the selected label image in the Favorites category.
LABEL PRINTING Category Label Communication Attention Retail * Labels are for illustrative purposes only.
USING THE FILE MEMORY You can store up to 50 of your most frequently used labels in the file memory. Each label is stored as a file, allowing you to quickly and easily recall your label when needed again. When the file memory is full, each time you save a file you will need to overwrite one of your stored files. Storing a Label into Memory 1 After entering the text and formatting the label, press the File key and select "Save" using the or key. 2 Press the OK or Enter key. A file number is displayed.
1 Press the File key and select "Print" using the 2 Press the OK or Enter key. The file number of the stored label is displayed. The label text is also displayed to identify the label. 3 Select a file number using the to display the Copies screen. 4 Select the number of copies to be printed using the using the number keys. 5 Press the OK or Enter key to print the labels. "Printing... Copies" is displayed while the labels are being printed. or or key.
USING P-TOUCH SOFTWARE You will need to install P-touch Editor and the printer driver to use your P-touch labeler with your computer. For details on how to install the P-touch software, please refer to the Quick Setup Guide. Using P-touch Editor Refer to the procedures below for your computer’s operating system. In the screen shots, “XX-XXXX” is displayed to represent the P-touch labeler model number.
• You can also start P-touch Editor using shortcuts, if you selected to create shortcuts during installation. • Shortcut icon on the desktop: double-click to start P-touch Editor • Shortcut icon in the Quick Launch bar: click to start P-touch Editor • To change how P-touch Editor functions when it starts, click [Tools]-[Options] in the P-touch Editor menu bar to display the [Options] dialog box. Select [General] and the desired setting in the [Operations] list box under the [Startup Settings].
USING P-TOUCH SOFTWARE Operation modes P-touch Editor has three different operation modes: [Express] mode, [Professional] mode, and [Snap] mode. You can easily switch between modes by using the mode selection buttons. [Express] mode This mode allows you to quickly and easily create layouts that include text and images. The [Express] mode screen is explained below. 1 2 4 6 7 1. 2. 3. 4. 5. 6. 7.
1 2 3 4 5 8 USING P-TOUCH SOFTWARE [Professional] mode This mode allows you to create layouts using a wide-range of advanced tools and options. The [Professional] mode screen is explained below. 6 7 1. 2. 3. 4. 5. 6. 7. 8.
USING P-TOUCH SOFTWARE [Snap] mode This mode allows you to capture all or a portion of your computer screen content, print it as an image, and save it for future use. 1 Click the [Snap] mode selection button. The [Description of Snap mode] dialog box is displayed. 2 Click [OK]. The [Snap] mode palette is displayed. • If you select the [Do Not Display This Dialog Again] check box in the [Description of Snap mode] dialog box, you switch to [Snap] mode next time without displaying the dialog box.
4 3 USING P-TOUCH SOFTWARE 1 2 5 1. 2. 3. 4. 5. Command bar Draw/Edit toolbar Inspector Layout window Database window Snap Mode With this mode, you can capture the screen, print it as an image, and save it for future use. To start the Snap mode, follow the steps below. 1 When you click [Snap Mode], the [Description of Snap mode] dialog box appears. Click [OK]. 1 2 If you put a checkmark in [Do Not Display This Dialog Again], you can go to Snap mode directly from the next time.
USING P-TOUCH SOFTWARE Updating P-touch Editor The software can be upgraded to the latest available version using the P-touch Update Software. In the following steps, you will see XX-XXXX. Read "XX-XXXX" as your P-touch labeler name. • You must be connected to the internet in order to launch the P-touch Update Software. • You may find that the software and the contents in this manual are different.
USING P-TOUCH SOFTWARE 3 Select the [Printer] and [Language], select the check box next to P-touch Editor and then click [Install]. A message is displayed to indicate the installation has finished. Updating P-touch Editor Software (For Macintosh) To use the P-touch Update Software, you can download it from the Brother Solutions Center (http://solutions.brother.com). Macintosh users can access this URL directly by clicking the icon found on your CD-ROM.
USING P-TOUCH SOFTWARE 3 Select the [Printer] and [Language], select the check box next to P-touch Editor and then click [Install]. A message is displayed to indicate the installation has finished. Downloading a New Label Collection Category (Windows® only) Using the P-touch Update Software, additional label collection categories can be downloaded to your P-touch labeler. Furthermore, the software can be upgraded to the latest version using this tool.
The following is an example for Windows® 7. In the following steps, you will see XX-XXXX. Read "XX-XXXX" as your P-touch labeler name. 1 Turn the P-touch labeler on and connect the USB cable. 2 Double-click the [P-touch Update Software] icon. The following method can also be used to start the P-touch Update Software. Click the Start button, and then select [All Programs] [Brother P-touch] - [P-touch Update Software]. 3 Click the [Machine update] icon.
USING P-TOUCH SOFTWARE 5 Select the [Language], select the check box next to the label collection to be downloaded, and then click [Transfer]. Do not turn off the P-touch labeler or disconnect the cable while the data is being transferred. 6 Check the content to be updated, and then click [Start] to begin the update. 7 The screen on the right is displayed on your computer while the software is being updated. The screen on the right appears on the P-touch labeler's LCD display.
. USING P-TOUCH SOFTWARE • Newly downloaded label collection categories are added to the respective "Category". • An asterisk "*" is displayed at the end of the newly added category. • Downloaded label collections can be deleted using the following procedure. 1. Press the Label Collection key. 2. Select the language using the or key and press the OK or Enter key. 3. Select the category using the or key and press the OK or Enter key. 4. Press the Clear key.
RESETTING & MAINTENANCE Resetting the P-touch Labeler You can reset the internal memory of your P-touch labeler when you want to clear all saved label files, or in the event the P-touch labeler is not operating correctly. Resetting the Data to Factory Settings Using the P-touch Labeler Keyboard All text, format settings, option settings and stored label files are cleared when you reset the P-touch labeler. Language and unit settings will also be cleared.
Your P-touch labeler should be cleaned on a regular basis to maintain its performance and life span. Always remove the batteries and disconnect the AC adapter before cleaning the P-touch labeler. Cleaning the Unit Wipe any dust and marks from the main unit using a soft, dry cloth. Use a slightly dampened cloth on difficult to remove marks. Do not use paint thinner, benzene, alcohol or any other organic solvent. These may deform the case or damage the appearance of your P-touch labeler.
TROUBLESHOOTING What to do when... Problem Solution The screen ‘locks’, or • Refer to "Resetting the P-touch Labeler" on page 52 and the P-touch labeler reset the internal memory to the initial settings. If resetting does not respond the P-touch labeler does not solve the problem, normally. disconnect the AC adapter and remove the batteries for more than 10 minutes.
Solution • Please contact our customer service. Refer to the Quick Setup Guide for the contact information. When printing • Because the cut labels must not remain in the tape exit multiple copies of a slot, the message is displayed. label, a message is To disable the message display, press the Menu key, displayed to confirm select "Cut Pause" using the or key, and then press whether you want the the OK or Enter key. labels to be cut after each label is printed.
TROUBLESHOOTING Error Messages When an error message appears on the display, follow the directions provided below. Message Wrong Type Of Adapter Connected! Low Battery! Replace Battery! Recharge Li-ion Battery! Li-ion is damaged Use other power source! Unit Cooling Wait XX min. before restart! Cutter Error! Cause/Remedy An incompatible AC adapter is connected. Use an appropriate AC adapter (AD-E001). The installed batteries are getting weak. The installed batteries are about to run out.
Block Limit! Max 5 Blocks Length Limit! Insert 0.94" Tape Cassette! Insert 24mm Tape Cassette! Insert 0.70" Tape Cassette! Insert 18mm Tape Cassette! Insert 0.47" Tape Cassette! Insert 12mm Tape Cassette! Insert 0.35" Tape Cassette! Insert 9mm Tape Cassette! Insert 0.23" Tape Cassette! Insert 6mm Tape Cassette! Insert 0.13" Tape Cassette! Insert 3.
TROUBLESHOOTING Message Memory Full! Check # of Digits Entered! Input A,B,C or D At Start&End! Maximum Of 5 Bar Codes Per Label! Text Too Large! Select Other Cut Option! Close Cover! Installed tape is not compatible with this machine! Category Full! Already Exists in Favorites! Favorite Folder Empty! Insert Corresponding Tape Cassette! System Error 01! System Error 02! 58 Error Messages Cause/Remedy There is not enough internal memory available when you try to save a label file.
APPENDIX APPENDIX Specifications Main Unit Item Display Character display Screen contrast Printing Print method Print head Print height Print speed Tape cassette No. of lines Cut Options Memory Memory buffer size File storage Other Features Templates Specification 16 characters x 2 lines and guidance area (128 dot x 64 dot) 5 levels (+2, +1, 0, -1, -2) Thermal Transfer 128 dot / 180 dpi 0.71" (18.0 mm) max. (when using 0.94" (24 mm) tape)*1 AC Adapter: Maximum 1.18" (30 mm)/sec. Batteries: Maximum 0.
APPENDIX Item Power Supply Power supply Auto Power-off Size Dimensions Weight Other Operating temperature / humidity Specification Six "AA" alkaline batteries (LR6), Six "AA" Ni-MH rechargeable batteries (HR6)*2 Li-ion Battery (BA-E001), AC adapter (AD-E001). Six "AA" alkaline batteries (LR6)/Six "AA" Ni-MH rechargeable batteries (HR6): 20 min. Li-ion Battery (BA-E001): 30 min. AC adapter (AD-E001): 60 min. Approx. 4.8"(W) x 9.6"(D) x 3.6"(H) [121.8 mm(W) x 245 mm(D) x 90.6 mm(H)] Approx. 1.
