USER’S GUIDE FAX-T104 Series FAX-T106 Series
If you need to call Customer Service Please complete the following information for future reference: Model Number: FAX-T104, FAX-T106 Serial Number:* Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country. Compilation and Publication Notice Under the supervision of Brother Industries Ltd.
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Safety precautions To use the fax machine safely Please refer to these instructions for later reference and before attempting any maintenance. WARNING There are high voltage electrodes inside the fax machine. Before you clean the fax machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket. Do not handle the plug with wet hands. Doing this might cause an electrical shock.
IMPORTANT SAFETY INSTRUCTION When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: 1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool. 2. Avoid using this product (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. 3.
Quick Reference Guide Sending faxes 5 Automatic transmission 1 2 3 Insert the document face down in the ADF (up to 10 pages). Enter the fax number you want to call. Press Fax Start. 6 Storing Speed-Dial numbers 1 2 Receiving faxes Select Receive Mode 1 For FAX-T104, press Receive Mode to select FAX ONLY, FAX/TEL, TAD:ANSWER MACH. or MANUAL. For FAX-T106, press Receive Mode to select FAX ONLY, FAX/TEL, or MANUAL. Press to select TAD:MSG MGR.
Recording OGM Using Search 2 4 1 2 3 ▲ 3 Insert the document face down in the ADF. Press Search/Mute and use the dial pad to enter the first letter of the name you are looking for. Press or to search the memory. Press Fax Start, when the LCD shows the name you want to call. ▲ 1 4 5 Press Menu/Set, 8, 4. Press ▲ or ▼ to select TAD MESSAGE, and then press Menu/Set. Press ▲ or ▼ to reach RECORD MSG, and then press Menu/Set. Pick up the handset to record a message. Replace the handset.
Table of Contents 1 Introduction ...........................................................1-1 Using this Guide ............................................................. 1-1 Finding information .................................................... 1-1 Symbols used in this Guide ....................................... 1-1 Part names ................................................................ 1-2 FAX-T104 control panel overview................................... 1-3 FAX-T106 control panel overview..
5 Setup Receive ........................................................5-1 Basic receiving operations .............................................. 5-1 Choosing the Receive Mode...................................... 5-1 Setting the Ring Delay .............................................. 5-2 Setting the F/T Ring Time (FAX/TEL mode only) ...... 5-3 Recording the Fax/Tel Outgoing Announcement (F/T MESSAGE) (FAX-T106 only) .......................... 5-3 Fax Detect ..........................................
Setup for Polling Transmit with Secure Code .......... 6-11 Secure Polling.......................................................... 6-12 Memory Transmission ............................................. 6-12 Out of Memory message ......................................... 6-13 Interrupting Delayed Fax and Polled Transmit jobs.............................................. 6-13 TX Lock System....................................................... 6-13 7 Quick-Dial numbers and dialling options............
Setting the maximum time for incoming messages................................................................ 9-6 Setting the Toll Saver ................................................ 9-7 ICM Recording Monitor ............................................. 9-7 Recording a Conversation ......................................... 9-7 Remote Retrieval ............................................................ 9-8 Using the Remote Access Code................................
I Index ........................................................................I-1 A Accessory List ......................................................
1 Introduction Using this Guide Thank you for buying a Brother fax machine. This fax machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of the fax machine by reading this Guide. Finding information All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.
Part names ■ Front view 5 Paper Wire Extension 1 Power Cord 6 Paper Tray 2 Telephone Line Cord 7 Paper Guides 3 Telephone Handset 8 Control Panel 4 Handset Curled Cord 9 Cover Open Lever No. Name Description 1 Power Cord Use to connect the fax machine to the electrical socket. 2 Telephone Line Cord Connect the fax machine to a telephone wall socket. 3 Telephone Handset Use when receiving or making voice calls. 4 Handset Curled Cord Use to connect the handset to the fax machine.
FAX-T104 control panel overview 1 13 2 12 11 3 4 5 6 7 8 9 10 1 LCD (Liquid Crystal Display) Displays messages on the screen to help you set up and use your fax machine. 2 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the fax machine. The # key lets you temporarily switch the dialling type during a telephone call from "PULSE" to "TONE".
A Copy/Reports With document in the ADF: Makes a copy. Without document in the ADF: Lets you access the Reports menu. B One-Touch Keys These keys give you instant access to previously stored Quick-Dial numbers. C Navigation Keys: Menu/Set The same key is used for menu and set operations. Lets you access the menu to program and store your settings in the fax machine. or Press to scroll forward or backward to see a menu selection. —OR— You can press these keys to adjust the beeper, ring or speaker volume.
FAX-T106 control panel overview 17 15 16 1 14 2 13 3 12 4 5 6 7 8 9 10 11 1 LCD (Liquid Crystal Display) Displays messages on the screen to help you set up and operate your fax machine. 2 Play/Record Lets you listen to voice messages and print fax messages stored in memory. This also lets you record telephone calls. 3 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the fax machine.
B Copy/Reports With a document in the ADF: Makes a copy. Without a document in the ADF: Lets you access the Reports menu. C One-Touch Dial Keys These keys give you instant access to previously stored Quick-Dial numbers. D Erase Lets you delete voice messages, all fax messages or all messages. E (Microphone) Picks up your voice when you speak to another party using Speaker Phone. F Digital TAD Lets you activate Message Manager. Also, notifies you that you have voice or fax messages in the memory.
About fax machines Custom features Do you have BT’s Call Minder on the phone line? If you have Call Minder on the phone line where you will install your new fax machine, there is a strong possibility that Call Minder and the fax machine may conflict with each other while receiving incoming calls. Why should there be problems? Since both the fax machine and Call Minder will pick up the call after the number of rings you have set, each of them has the ability to keep the other from receiving calls.
Fax tones and handshake When someone is sending a fax, the fax machine sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Fax Start and they will continue for about 60 seconds after dialling. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line.
Connections Connecting an external telephone You can connect a separate telephone as shown in the diagram below. . Extension Telephone External Telephone (Example for UK) Whenever this phone (or TAD) is in use, the LCD shows EXT. TEL IN USE and, if the fax handset is lifted, an alarm sounds. To disconnect the call on the external phone and switch to the fax, lift the handset and press Tel (FAX-T104 only) or Speaker Phone (FAX-T106 only).
Do not connect a TAD elsewhere on the same phone line. TAD TAD (Example for UK) Connections The external TAD must be connected as shown above. 1 2 3 4 Set your external TAD to one or two rings. (The fax machine’s Ring Delay setting does not apply.) Record the outgoing message on your external TAD. Set the TAD to answer calls. For FAX-T104, set the Receive Mode to TAD:ANSWER MACH.. For FAX-T106, set the Receive Mode to TAD:MSG MGR. (See Choosing the Receive Mode on page 5-1.
Using extension telephones (For U.K. only) It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your fax machine.
Multi-Line connections (PABX) Most offices use a central telephone system. While it is often relatively simple to connect the fax machine to a key system or a PABX (Private Automatic Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you. It is advisable to have a separate line for the fax machine.
2 Paper About paper Handling and using plain paper Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. Paper specifications for the paper tray Size: Weight: Thickness: Capacity: A4 64 to 90 g/m2 0.08 to 0.12 mm up to 30 sheets The fax machine can only scan an image 208 mm wide, regardless of how wide the paper is. Do not use cardboard, newspaper, or fabric.
How to load paper To load paper Before you add paper, remove all of the paper from the paper tray. 1 Fan the stack of paper well to avoid paper jams and mis-feeds. Tap the stack of paper so the edges are even. 2 Gently insert the paper. The side to be printed on must be face down.
3 On-Screen Programming User-friendly programming The fax machine is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections the fax machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program the fax machine.
Navigation keys Access the menu Go to the next menu level Accept an option Scroll through the current menu level Go back to the previous menu level Go forward to the next menu level Exit the menu You can access the menu mode by pressing Menu/Set. When you enter the menu, the LCD SELECT ↑ ↓ & SET scrolls. Press 1 for Initial Setup 1.INITIAL SETUP —OR— Press 2 for Setup Receive menu 2.SETUP RECEIVE —OR— Press 3 for Setup Send menu 3.SETUP SEND —OR— Press 4 for Cancel Job menu 4.
Press the Menu numbers. (ex. Press 1, 1 for Date/Time) —OR— to select 1.INITIAL SETUP Main Menu to select Menu Selections Options Page 1. DATE/TIME — Puts the date and time on the LCD and in the headings of faxes you send. 4-1 2. AUTO DAYLIGHT ON OFF Changes for Daylight Savings Time automatically. 4-1 3. STATION ID — Program your name, fax number to appear on each page you fax. 4-2 4.
Press the Menu numbers. (ex. Press 1, 1 for Date/Time) —OR— to select Main Menu Menu Selections 2.SETUP RECEIVE (Continued) Options to accept to exit Descriptions Page You can answer calls at an external or extension phone and use codes to turn the fax machine on or off. You can also transfer a voice call from your cordless phone to your fax machine. You can personalize these codes. 5-6 5. AUTO ON REDUCTION OFF Reduces size of incoming faxes. 5-4 6. MEM.
Press the Menu numbers. (ex. Press 1, 1 for Date/Time) —OR— to select Main Menu Menu Selections 6.SET QUICK-DIAL 5.INTERRUPT 4.CANCEL JOB 3.SETUP SEND (Continued) 7. DELAYED FAX 7.REPORT SETTING to select Options — 8. POLLED TX STANDARD SECURE to accept Descriptions Page Set the time of day in 24 hour format that the delayed faxes will be sent. 6-10 Set up your fax machine with a document to be retrieved by another fax machine. 6-11 9. MEMORY TX NEXT FAX ONLY You can send faxes from memory.
Press the Menu numbers. (ex. Press 1, 1 for Date/Time) —OR— to select 8.SETUP TAD (FAX-T106 Only) 8.REMOTE FAX OPT (FAX-T104 Only) Main Menu to select Menu Selections Options to accept Descriptions to exit Page 1. FORWARD/ STORE OFF Sets the fax machine to FAX FORWARD forward fax messages or FAX STORAGE to store incoming faxes in the memory so you can retrieve them while you are away from your fax machine. 8-2 2. REMOTE ACCESS --- You must set your own code for Remote Retrieval. 8-3 3.
Press the Menu numbers. (ex. Press 1, 1 for Date/Time) —OR— to select 0.MISCELLANEOUS 9.SETUP MELODY (FAX-T106 Only) Main Menu to select Menu Selections Options to accept Descriptions Page 1. RING PATTERN SIGNAL MELODY1 MELODY2 MELODY3 MELODY4 Selects ring pattern. 4-6 2. MUSIC ON HOLD OFF MELODY1 MELODY2 MELODY3 MELODY4 Select the melody type or turn the hold music off. 4-6 1. TX LOCK — Prohibits most functions except receiving faxes. 6-13 2.
4 Initial Setup Getting started Setting the Date and Time When the fax machine is not in use, it will display the date and time. If you set up the Station ID the date and time displayed by your fax machine will be printed on every fax you send. If there is a power failure, you may have to reset the date and time. 1 2 3 4 5 6 Press Menu/Set, 1, 1. 1.DATE/TIME Enter the last two digits of the year. Press Menu/Set. Enter two digits for the month. Press Menu/Set.
Setting the Station ID You should store your name or company name and fax number so they print on all fax pages that you send. The telephone number will appear only on cover pages and call back messages. It is important that you enter the fax and telephone numbers in the internationally standardised format, i.e. in accordance with the following strict sequence: ■ The “+” (plus) character (by pressing key) ■ Your Country Code (e.g.
Entering text When you are setting certain menu selections, such as the Station ID, you may need to type text into the fax machine. Most number keys have three or four letters printed on them. The keys for 0, # and do not have printed letters because they are used for special characters. By pressing the appropriate dial pad key repeatedly, you can access the character you want.
Setting the Beeper Volume You can change the beeper volume. The default (factory) setting is LOW. When the beeper is on, the fax machine will beep when you press a key, make a mistake or after you send or receive a fax. 1 2 3 Press Menu/Set, 1, 4. 4.BEEPER (LOW, HIGH or OFF) Press ▲ or ▼ to select your option. Press Menu/Set. Press Stop/Exit. Setting the Speaker Volume You can adjust the speaker volume. 1 2 3 For FAX-T104, lift the handset and press Tel. For FAX- T106, press Speaker Phone.
Setting the Ring Volume You can turn the ring off or you can select a ring volume level when your machine is idle (not being used). Press or to adjust the volume level. Every time you press these keys, the fax machine will ring so you can hear the active setting as the LCD shows it. The volume changes with each key press. The new setting will stay until you change it again.
Melody Settings (FAX-T106 only) Setting the Ring Pattern You can select a ring pattern from signal (regular ring pattern) or 4 types of melody. The default setting is SIGNAL. 1 2 3 Press Menu/Set, 9, 1. 1.RING PATTERN Press ▲ or ▼ to select SIGNAL, MELODY1, MELODY2, MELODY3 or MELODY4 and press Menu/Set. Press Stop/Exit. You can select a melody for the initial ring only. The F/T pseudo-ring will stay the same. Setting the Music on Hold You can select the music on hold. You can also set the music to OFF.
5 Setup Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for the fax machine. You can choose the mode that best suits your needs. LCD How it works When to use it FAX ONLY (automatic receive) The fax machine automatically answers every call as a fax. For dedicated fax lines. FAX/TEL* (fax and telephone) The fax machine controls the line and automatically answers every call. If the call is a fax it will receive the fax.
Current Receive Mode 09/06 15:25 FAX MNL: MANUAL FAX: FAX ONLY F/T: FAX/TEL TAD:ANSWER MACH. (FAX-T104 only) TAD:MSG MGR (FAX-T106 only) To select or change your Receive Mode 1 Press Receive Mode. The LCD shows your current selection. The options on FAX-T104 are: FAX ONLY FAX/TEL TAD:ANSWER MACH.
Setting the F/T Ring Time (FAX/TEL mode only) If you set the Receive Mode to FAX/TEL, you’ll need to decide how long the fax machine will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the fax machine prints the fax.) This pseudo double ringing happens after the initial ringing from the phone company. Only the fax machine rings and no other phones on the same line will ring with the special pseudo/double-ring.
Fax Detect When you use this feature, you don’t have to press Fax Start or the Fax Receive Code 5 1 when you answer a fax call and hear calling beeps. Just hold the handset and wait a few seconds. Selecting ON allows the fax machine to receive fax calls automatically, even if you lift the machine’s handset or the handset of an extension or external phone.
Reception into memory As soon as the paper tray becomes empty during fax reception, the screen will display CHECK PAPER; please put some paper in the paper tray. (See Quick Setup Guide.) If the Memory Receive is set to ON at this time… If sufficient memory is available, the current fax reception will continue. Subsequent incoming faxes will also be stored into memory until the memory becomes full, following which no further incoming fax calls will be answered automatically.
Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone, or an external telephone into the correct socket on the machine, you can make the fax machine take the call by using the Fax Receive Code. When you press the Fax Receive Code 5 1, the fax machine starts to receive a fax. (See Fax Detect on page 5-4.
To transfer a telephone call to the fax machine When you pick up the voice call at the remote DECT cordless phone and would like to transfer it to the fax machine, 1 2 3 Press DECT Activation Voice Code 8 1 at remote cordless phone. The fax machine rings (pseudo-ring same as current F/T ring) and the display shows “PICK UP PHONE”. Pick up the handset and press Tel (FAX-T104 only). —OR— Just press Speaker Phone (FAX-T106 only) at the fax machine in order to transfer the voice call to the fax machine.
Printing a fax from the memory (FAX-T104 only) If you have selected FAX Forwarding or Fax Storage (Menu/Set, 8, 1) you can still print a fax from the memory when you are at the fax machine. (See Setting Fax Storage on page 8-2.) 1 2 3 Press Menu/Set, 8, 3. 3.PRINT DOCUMENT Press Fax Start. After printing has finished, press Stop/Exit. Polling Polling is the process of retrieving faxes from another fax machine.
Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time. 1 2 3 4 5 6 7 Press Menu/Set, 2, 7. Press ▲ or ▼ to select TIMER. Press Menu/Set. The screen prompts you to enter the time you want to begin polling. Enter the time (in 24-hour format) you want to begin polling. For example, enter 21:45 for 9:45 PM. Press Menu/Set. Enter the fax number you are polling. Press Fax Start. The machine makes the polling call at the time you entered.
Telephone Services Your fax machine supports the Caller ID and BT Call Sign (For U.K. only) telephone services offered by some telephone companies. Caller ID (Caller IDentification) (U.K. only) Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine’s memory.
How Does the Caller ID Work? The Caller ID Appears on the Display When Your Telephone Rings As your telephone rings, the screen displays the caller’s phone number. If the caller’s name is stored in your machine as a Speed-Dial, or One-Touch dial, the caller’s name will be displayed. Once you pick up the handset, the caller’s ID disappears. ■ If # UNAVAILABLE appears on the display, it means that the call came from outside your caller ID service area.
Selecting a Caller ID from the Memory for Call Reply You can display the caller IDs currently stored in the memory and select the number of the caller you want your machine to dial. Call Reply is a convenient feature whereby your Brother fax can dial back a voice/fax call “on-hook” to the opposite party associated with a Caller ID number which has been captured into memory. This saves you from having to copy and dial back to that number manually. 1 2 Press Menu/Set, 0, 3.
To Activate Certain Network Services When Using Call Reply You may wish (in order to activate certain network services), to insert a special prefix to be dialled in front of the Caller ID number when using the Call Reply feature. For example, - Your outgoing Caller ID withheld The required prefix, typically three to six digits (including # and symbols) in length, may be inserted after displaying the desired Caller ID in step 3 on the previous page. (You can enter the prefix up to 20 digits on the machine.
BT Call Sign (U.K. only) This fax machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern, so you know which phone number is ringing. This is one way you can have a separate phone number for your machine.
6 Setup Send How to dial You can dial in any of the following ways. Manual dialling Press all of the digits of the phone or fax number. One-Touch dialling Press the One-Touch key of the location you want to call. (See Storing One-Touch Dial numbers on page 7-1.) Speed-dialling Press Search/Mute, #, and then the two digit Speed-Dial number. (See Storing Speed-Dial numbers on page 7-2.
Fax Redial If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Fax Start to try again. If you want to make a second call to the last number dialled, you can save time by pressing Redial/Pause and Fax Start. Redial/Pause only works if you dialled from the control panel. If you are sending a fax automatically and the line is busy, the fax machine will automatically redial three times at five minute intervals.
Manual transmission Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax. 1 2 3 4 5 Insert the document face down in the ADF. Pick up the handset and listen for a dial tone. —OR— Press Speaker Phone (FAX-T106 only) and listen for a dial tone. Enter the fax number you want to call. (You can enter the digits using the dial pad, or you can enter a One-Touch or Speed-Dial number, or you can call using Search/Mute.) (See How to dial on page 6-1.
Contrast If your document is very light or very dark, you may want to set the contrast. Use LIGHT to make the document darker. Use DARK to make the document lighter. 1 2 3 4 5 6 Insert the document face down in the ADF. Press Menu/Set, 3, 3. 3.CONTRAST Press ▲ or ▼ to select AUTO, LIGHT or DARK. Press Menu/Set. Press 1 if you want to choose ACCEPTED more settings and the LCD will NEXT return to the SETUP SEND menu. 1.YES 2.
Multiple Resolution Transmission Use this feature to select separate resolution settings for each page of the fax you are sending. This could be useful if you are sending a fax with photos and text, or some pages with small print and others with larger print. Resolution settings return to STANDARD after the fax is sent. 1 2 3 4 5 6 Insert the document face down in the ADF. Press Menu/Set, 3, 4. Use ▲ or ▼ to select the resolution for page 1. Press Menu/Set. Repeat Step 2 for each page.
Advanced sending operations Composing the electronic Cover Page The cover page is sent to the receiving party’s machine. Your cover page includes the name or number stored in the One-Touch or Speed-Dial memory. If you are dialling manually, the name is left blank. The cover page shows your Station ID, and the number of pages you are sending. If you have COVERPG SETUP set to ON (See Send a cover page for all faxes on page 6-7), the number of pages is left blank.
Cover page for next fax only This feature does not work unless you have set up the Station ID. (See Setting the Station ID on page 4-2.) If you only want to send a cover page with a particular fax, this cover page will include the number of pages in your document. 1 2 3 4 5 ▲ 6 7 Insert the document face down in the ADF. Press Menu/Set, 3, 1. 1.COVERPG SETUP When the LCD shows NEXT FAX ONLY, press Menu/Set. Press ▲ or ▼ to select NEXT FAX:ON (or NEXT FAX:OFF), and press Menu/Set.
Using a printed Cover Page If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax. 1 2 Press Menu/Set, 3, 1. Press ▲ or ▼ to select PRINT SAMPLE. Press Menu/Set. 1.COVERPG SETUP Broadcasting Using the numbers you have stored in Groups, One-Touch and Speed-Dial memory, you can “Broadcast” faxes automatically to a maximum of 104 different locations in a few simple steps. You must set MEMORY TX, either ON or NEXT FAX ONLY.
Call Reservation You can send a fax and let the other party know that you want to speak to him after the fax transmission is completed. The other fax machine will ring as if it was receiving a telephone call; if the other party picks up the handset, your machine will ring. To have a conversation, lift the handset. If you set Call Reservation and Call Back message to ON, your machine leaves a message if the other party does not answer. 1 2 3 4 5 6 7 Insert the document face down in the ADF.
Delayed Fax Depending on the size of the data, you can use this menu setting to send up to 3 faxes at later times within the next 24 hours. 1 2 3 4 5 6 7 Insert the document face down in the ADF. Press Menu/Set, 3, 7. 7.DELAYED FAX Enter the time you want the fax to be sent (in 24-hour format). Press Menu/Set. (For example, enter 19:45 for 7:45 P.M.) Press 1 if you want to leave the 1.DOC 2.MEMORY document in the ADF. —OR— Press 2 to scan the document into the memory.
Setting up Polled Transmit (Standard) Polled Transmit is when you set up the fax machine to wait with a document so another fax machine can call and retrieve it. 1 2 3 4 5 6 Insert the document face down in the ADF. Press Menu/Set, 3, 8. 8.POLLED TX Press ▲ or ▼ to choose POLLING:STANDARD STANDARD. Press Menu/Set. Press 1 if you want to leave the 1.DOC 2.MEMORY document in the ADF. —OR— Press 2 to scan the document into the memory.
6 7 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu. —OR— Press 2 if you have finished choosing settings and go to Step 7. Press Fax Start and wait for the fax to be polled. Secure Polling Secure Polling is a way to keep your documents from “falling into the wrong hands” while the fax machine is set up for polling. You can use Secure Polling only with another Brother fax machine.
Out of Memory message If you get an OUT OF MEMORY message while scanning the first page of a fax, press Stop/Exit to cancel the scan. If you get an OUT OF MEMORY message while scanning a subsequent page, you will have the option to press Fax Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation. If the faxes you send are typically very large or detailed, you may get OUT OF MEMORY errors frequently. If this happens, change the Memory Transmission setting back to OFF.
Setting up the password If you forget the TX Lock password, please contact your Brother dealer or Brother for assistance. 1 2 3 Press Menu/Set, 0, 1. Enter a 4-digit number for the password. Press Menu/Set. If the LCD shows VERIFY:, re-enter the password. Press Menu/Set. Changing the TX Lock password 1 2 3 4 5 Press Menu/Set, 0, 1. Press ▲ or ▼ to select SET PASSWORD. Press Menu/Set. Enter a 4-digit number for the current password. Press Menu/Set. Enter a 4-digit number for a new password.
7 Quick-Dial numbers and dialling options Storing numbers for easy dialling You can set up the fax machine to do following types of easy dialling: One-Touch, Speed-Dial and Groups for Broadcasting faxes. When you dial a quick-dial number, the LCD shows the name, if you stored it, or the number. If you lose electrical power, the quick-dial numbers that are in the memory will not be lost.
Storing Speed-Dial numbers You can store Speed-Dial numbers, so that when you dial you will only have to press a few keys (Search/Mute, #, the two-digit number, and Fax Start). The fax machine can store 100 Speed-Dial numbers. 1 2 3 4 5 Press Menu/Set, 6, 2. 2.SPEED-DIAL Use the dial pad to enter a #05: two-digit Speed-Dial number ENTER & SET (00-99). (For example, press 0 5.) Press Menu/Set. Enter the phone or fax number (up to 20 digits). Press Menu/Set.
2 3 Enter a new number. Press Menu/Set. Follow the directions beginning at Step 4 in Storing One-Touch Number or Storing Speed-Dial numbers. Setting up Groups for Broadcasting Groups, which can be stored on a One-Touch key location, allow you to send the same fax message to many fax numbers by pressing only a One-Touch key and Fax Start. First, you will need to store each fax number as a One-Touch or Speed-Dial number. Then, you can combine them into a Group, Each Group uses up a One-Touch key.
Dialling options You can use the fax machine to make voice telephone calls by dialling manually or by using Search, One-Touch or Speed-Dial memory. You can use the handset to make calls. When you dial a quick-dial number, the LCD shows the name you’ve stored, or if you haven’t stored a name, the fax number you’ve stored. Manual dialling Manual dialling is simply pressing all of the digits of the phone number. 1 2 3 Pick up the handset. —OR— Press Speaker Phone (FAX-T106 only).
One-Touch dialling 1 2 3 Pick up the handset. —OR— Press Speaker Phone (FAX-T106 only). When you hear a dial tone, press the One-Touch key of the location you want to call. To hang up a voice call, replace the handset. —OR— Press Speaker Phone (FAX-T106 only). If you try to use a One-Touch location with no number stored in it, you will hear a warning sound, and LCD will show NOT REGISTERED. The LCD returns to normal after two seconds.
Search You can search for names you have stored in One-Touch and Speed-Dial memories. (See Storing One-Touch Dial numbers on page 7-1 and Storing Speed-Dial numbers on page 7-2.) 2 4 5 ▲ 3 Pick up the handset. —OR— Press Speaker Phone (FAX-T106 only). Press Search/Mute, then enter the first letter of the name you are looking for by using the dial pad. Press or to search the names that are displayed alphabetically. When the screen displays the name you want to call, press Fax Start to begin dialling.
Redial (Telephone) If you are calling someone and the line is busy, you can retry the number by pressing Redial/Pause. 1 2 3 Pick up the handset. —OR— Press Speaker Phone (FAX-T106 only). Press Redial/Pause. To hang up, replace the handset. —OR— Press Speaker Phone (FAX-T106 only). Redial (Fax) If you’re sending a fax manually and the line is busy, press Redial/Pause to try again. Any time you want to make a second call to the last number dialled, press Redial/Pause to save time.
8 Remote Fax Options (FAX-T104 only) This chapter is for Model FAX-T104. If you have model FAX-T106, your remote fax options are handled by the Message Manager Fax Forwarding Setting up Fax Forwarding When you select Fax Forward, your fax machine stores the received fax in the memory. The fax machine will then dial the fax number you’ve programmed and forwards the fax message. 1 2 3 4 Press Menu/Set, 8, 1. 1.FORWARD/STORE Press ▲ or ▼ to select FAX FORWARD. Press Menu/Set.
Setting Fax Storage If you select Fax Storage, your fax machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the Remote Retrieval commands. 1 2 3 Press Menu/Set, 8, 1. Press ▲ or ▼ to select FAX STORAGE. Press Menu/Set. Press Stop/Exit. 1.FORWARD/STORE If you have set Fax Storage, a backup copy will automatically be printed at the fax machine.
Remote Retrieval You can call your fax machine from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages. Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times. Using your remote access code 1 2 3 4 5 6 Dial the fax number from a telephone or another fax machine using touch tone. When the fax machine answers, immediately enter your Remote Access Code (3 digits followed by ).
Remote commands Follow the commands below to access features when you are away from the fax machine. When you call the fax machine and enter your Remote Access Code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands Operation details 95 Change the Fax Forwarding 1 OFF You can select OFF after you have registered or erase all the fax messages. 2 Fax Forwarding If you hear one long beep, the change has been accepted.
Retrieving fax messages 1 2 3 4 Dial your fax number. When your fax machine answers, immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you have messages. As soon as you hear two short beeps, use the dial pad to press 9 6 2. Wait for the long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to followed by # # (up to 20 digits). You cannot use and # as dial numbers.
9 Message Manager (FAX-T106 only) This section is for FAX-T106. (If you have FAX-T104, please see chapter 8 for your remote fax options.) Message Manager Mode Message Manager Mode allows you to store incoming fax and voice messages in a flexible memory. The memory stores 15 minutes of voice messages, or up to 20 pages of fax messages. The actual number of pages stored in memory varies depending on the content and the resolution used.
1 2 3 Press Menu/Set, 8, 1. The screen prompts you to choose a voice store setting. Press ▲ or ▼ to select VOICE:ON, (or EXT or OFF). If you want to store voice messages in the external answering machine, select EXT. Press Menu/Set. Press Stop/Exit. Setting Fax Forward/Fax Storage You can use either Fax Forward or Fax Storage FAX FORWARD FAX STORAGE OFF When you select FAX FORWARD, your fax machine stores the received fax in the Message Manager memory.
Recording the Message Manager’s Outgoing Message (TAD MESSAGE) Recording the Message Manager’s Outgoing Message (TAD MESSAGE) is the second step you need to follow before you can turn on the Message Manager. Make sure your OGM (Outgoing Message) is less than 20 seconds long. 1 2 Press Menu/Set, 8, 4. The LCD prompts you to choose an OGM. Press ▲ or ▼ to select TAD MESSAGE (not F/T MESSAGE). Press Menu/Set. This is the only setting you can select if you want to turn the Message Manager on.
Activating Message Manager Mode Press and hold until the button lights and the screen displays TAD:MSG MGR. When light is out, the Message Manager is off. (See Setting Up Message Manager on page 9-1.) Message Indicator The light flashes when you have new voice messages and/or faxes waiting for your review. The LCD shows the total number of VOICE:03 DOC:02 voice (including recorded conversations) and/or fax messages stored in Message Manager memory.
Playing Voice Messages Follow the steps below to listen to voice messages. 2 3 ▲ Press Play/Record. Adjust volume by pressing or . All new messages are played in the order they were recorded. The LCD shows the number of the current message, and the total number of messages. If Caller ID information was received, the fax machine beeps during the message and displays the Caller ID information for one second. During playback, the LCD shows the time and date the message was recorded.
Erasing Messages If you choose to erase all fax messages, the fax machine will print any previously unprinted fax messages before erasing them from memory. Fax messages cannot be erased individually. You can erase voice messages individually, or all at once. To erase voice messages individually 1 2 3 4 Press Play/Record. The fax machine beeps and begins message playback. Each message is preceded by one long beep, and followed by two short beeps. To erase a specific message, ERASE THIS MSG.
Setting the Toll Saver When you set the Toll Saver feature, the fax machine answers after 5 rings if you don’t have messages, and after 3 rings if you do have messages. This way, when you call the fax machine, if it rings 4 times, you know you have no messages, and can hang up, avoiding any toll/call charge. When Toll Saver is ON, it overrides your Ring Delay setting. Toll Saver must be off for the fax machine to operate using your Ring Delay setting. (See Setting the Ring Delay on page 5-2.
Remote Retrieval You can call your fax machine from any touch tone telephone or fax machine, then use a Remote Access Code and remote commands to retrieve voice (and fax) messages. You can also program and change some settings for your Message Manager. Using the Remote Access Code 1 2 3 4 5 6 Dial your fax number from a touch tone telephone or another fax machine using touch tone. When your fax machine answers, immediately enter your Remote Access Code.
Remote commands Follow the commands below to access features when you are away from the fax machine. When you call the fax machine and enter your Remote Access Code (3 digits followed by ), the system will give two short beeps and you must enter a remote control command. Remote commands Operation details 91 Playing voice messages After one long beep, the fax machine plays ICM. 1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat.
Remote commands Operation details 98 Change Receive Mode If you hear one long beep, you can change the receive mode. If you hear three short 1TAD beeps, you cannot change it. (Example: There is no TAD message when you want to 2FAX/TEL change to TAD mode.) 3FAX 90 Exit After a long beep, you can exit Remote Retrieval. Retrieving the Memory Status List You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages. 1 2 3 4 Dial your fax number.
Changing the Fax Forwarding Number You can change the default setting of your Fax Forward number from another telephone or fax machine using touch tone. 1 2 3 4 5 6 7 8 Dial your fax number. When your fax machine answers, immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you have messages. When you hear two short beeps, use the dial pad to press 9 5 4.
10 Printing reports FAX settings and activity Your fax machine can print a XMIT Report after each fax you send. Also, a journal of sent and received faxes can be printed at specified intervals. Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you select ON, the report will print for every fax you send.
Printing reports Following reports are available: 5.TEL.INDEX Prints a Transmission Verification Report for the last fax that was sent. This information will remain until you pick up the handset or press Speaker Phone (FAX-T106 only). Prints the Help List so you can see at-a-glance how to quickly program your fax machine. Lists names and numbers stored in One-Touch and Speed-Dial memory, in numerical order. Lists information about the last incoming and outgoing faxes. (TX means Transmit.
11 Making copies Using the fax machine as a copier You can use this fax machine as a copier. Always make sure you have paper in the paper tray before making copies. Copy Key Incoming faxes cannot be received on paper or into the memory while the fax machine is copying. Copy operations To make a single copy that is not reduced, enlarged or sorted, you only have to press one key. Remember, your fax machine cannot scan anything closer than 4 mm from the edge of the paper.
Copy options: Single or Multiple copies, Sort/Stack, Reduce/Enlarge You can choose additional copy options. First, you can select the number of copies. Next, you can choose whether multiple copies will be STACKED (all copies of page 1, then all copies of page 2, etc.) or SORTED (collated). Finally, you can choose an enlargement or reduction ratio. To automatically reduce the copy to the paper size you have set for the paper tray, select AUTO.
12 Important information Important safety instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall socket before cleaning. Do 5 6 7 8 9 10 11 12 13 14 not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water. Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product.
15 16 Unplug this product from the power socket and refer servicing to Authorized Service Personnel under the following conditions: ■ When the power cord is damaged or frayed. ■ If liquid has been spilled into the product. ■ If the product has been exposed to rain or water. ■ If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions.
and routine 13 Troubleshooting maintenance Troubleshooting IMPORTANT For technical help, you must call the country where you bought the fax machine. Calls must be made from within that country. Error messages As with any sophisticated office product, errors may occur. If this happens, your fax machine identifies the problem and displays an error message. The most common error messages are shown below.
ERROR MESSAGES ERROR MESSAGE CAUSE ACTION NOT REGISTERED You tried to access a One-Touch or Speed-Dial number that is not programmed. Set up the One-Touch or Speed-Dial number. (See Storing One-Touch Dial numbers on page 7-1 and Storing Speed-Dial numbers, page 7-2.) OUT OF MEMORY CLEAR MEMORY The data is too large for the fax machine’s memory. (Fax sending or copy operation in process) Press Stop/Exit and wait until the other operations in progress finish and then try again.
ERROR MESSAGES ERROR MESSAGE CAUSE ACTION MEMORY DISABLED The fax machine has a mechanical problem. (Fax-T106) TAD FAILURE —OR— UNABLE TO INIT A foreign obstacle, such as Open the top cover and remove any foreign obstacles from inside the fax machine. If the error UNABLE TO PRINT a clip or ripped paper, is in message continues, the fax machine. disconnect the fax machine UNABLE TO SCAN from the power for several minutes then reconnect it. You will lose all faxes in the memory.
Compatibility If you are having difficulty sending or receiving a fax due to possible interference on the phone line, we recommend that you try setting the compatibility to BASIC. 1 2 3 Press Menu/Set, 0, 2. Press ▲ or ▼ to select BASIC (or NORMAL). Press Menu/Set. Press Stop/Exit. 2.COMPATIBILITY FAX-T106 only ■ BASIC reduces the default modem speed to 9600 bps. Unless interference is a recurring problem on your phone line, you may prefer to use it only when needed.
Paper Jam The paper is jammed in your fax machine. 1 Remove any paper that is not jammed. 2 Open the top cover by lifting the lever on the right side of the top cover. Top Cover 3 Pull the jammed paper gently from the paper feeder toward the front of the fax machine as per diagram A. If you can’t, pull the jammed paper towards the back and remove it as per diagram B. Diagram A Diagram B Printout is jammed. 4 Close the top cover. Press down on both sides of the top cover until it clicks.
If you are having difficulty with the fax machine If you think there is a problem with your fax machine or the way your faxes look, make a copy first. If the copy looks good, the problem is probably not the fax machine. Check the chart below and follow the troubleshooting tips. DIFFICULTY SUGGESTIONS Printing or Receiving Faxes Condensed print and white streaks across the page or the top and bottom of sentences are cut off.
DIFFICULTY SUGGESTIONS Dialling does not work Check all line cord connections. Check the power cord connection. Send a manual fax by pressing Speaker Phone (for FAX T-106 only) or by lifting the handset and dialling the number. Wait to hear fax receiving tones before pressing Fax Start. Change the Tone/Pulse setting. (See Setting Tone or Pulse dialling mode on page 4-5.) Vertical black lines Use the fax machine to make a copy. If the copy shows when sending. the same problem, the scanner area is dirty.
Routine maintenance Cleaning the print head Clean the print head when you want to improve the print quality and also as part of your routine maintenance. After you have just used the fax machine, some internal parts of the fax machine are extremely HOT! So please be careful. 1 2 3 Unplug the telephone line cord and the power cord for safety. Open the top cover by lifting the lever on the right side of the top cover. Take out the print cartridge.
Cleaning the scanner 1 2 3 Unplug the telephone line cord and the power cord for safety. Open the top cover by lifting the lever on the right side of the top cover. Clean the white film and the glass strip with isopropyl alcohol on a lint-free cloth. White Film Glass Strip Be careful not to bend the white film or drop anything into the fax machine. 4 Close the top cover. Press down on both sides of the top cover until you hear it click into place.
3 Take the used ribbon out of the cartridge: 1 Snap out the upper and lower right white spools. 2 Slide the roll off the blue gear and lower left white spool. (Do not remove the blue gear and lower left white spool). Blue Gear Used Ribbon Upper White Spool White Spool (Do not remove.) Lower White Spool Cartridge 4 5 Slide the white elastic off the new refill rolls and set them down with the full roll in the lower position. (The ribbon’s shiny side is facing down.
7 Turn the upper right white spool clockwise to tighten the ribbon, as shown. 8 Turn the cartridge over and re-install it in your fax machine: Insert the recessed first and place the cartridge into its four holders. 9 Press down on both sides of the top cover to close it securely.
G Glossary ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Automatic fax transmission Sending a fax without picking up the handset or pressing Speaker Phone (FAX-T106 only). Automatic Redial A feature that enables your fax machine to redial the last fax number after five minutes if the fax did not go through because the line was busy. Auto Reduction Reduces size of incoming faxes.
F/T Ring Time The length of time that the Brother fax machine rings (when the receive mode setting is FAX/TEL) to notify you to pick up a voice call that it answered. Fax Detect Enables the fax machine to respond to CNG tones if you interrupt a fax call by answering it. Fax Forwarding Sends a fax received in memory to another pre-programmed fax number. Fax Receive Code Press this code ( 5 1) when you answer a fax call from an extension or external phone. Fax Storage You can store faxes in memory.
Remote Access Code Your own four-digit code (--- ) that allows you to call and access the fax machine from a remote location. Resolution The number of vertical and horizontal lines per inch. See: Standard, Fine, Super Fine and Photo. Ring Delay The number of rings before the fax machine answers in FAX ONLY, FAX/TEL, and TAD:MSG MGR (FAX-T106 only) mode. Search An electronic, alphabetical listing of stored One-Touch, Speed-Dial and Group numbers. Speed-Dial A pre-programmed number for easy dialling.
S Specifications General Type Desktop facsimile transceiver Memory Capacity 512 KB Paper Tray 64 g/m2 – 90 g/m2: Up to 30 sheets Paper Output 64 g/m2 – 90 g/m2: Up to 20 sheets Printer Type Line Thermal with Ribbon LCD 16 characters x 1 Line (Liquid Crystal Display) Operating Environment Temperature:10-35 °C Humidity: 20-80% Best Print Quality 20-30 °C Power Source 220-240V AC 50/60 Hz Power Consumption Standby: FAX-T104 under 4.4 watts FAX-T106 under 4.
Fax Compatibility ITU-T Group 3 Coding System Modified Huffman (MH) Modem Speed 9600/7200/4800/2400 bps; Automatic Fallback (FAX-T104) 14400/12000/9600/7200/4800/2400 bps; Automatic Fallback (FAX-T106) Document Size Document Input Width 148 mm to 216 mm Paper Size A4 Automatic Document Feeder (ADF) Up to 10 pages Gray Scale 64 levels (Dithered) Polling Types Standard, Sequential, Secure, Delayed Fax Contrast Control Automatic/Light/Dark (manual setting) Resolution • Horizontal 8 dot/mm •
I Index The items in all upper case represent LCD messages. A ADF (automatic document feeder) ................................................6-2 Answering machine (TAD) ........................................ 1-9, 5-1 Automatic fax receive ............................5-1 Fax Detect .......................5-4 fax redial ..............................6-2 transmission .........................6-2 B Backup Printing ........................9-5 Broadcasting ............................6-8 setting up Groups .
G Gray scale ............................... S-2 Groups, setting up ....................7-3 H HELP Help List .............................10-2 Hold .................................. 4-6, 7-6 I ICM Recording Monitor ............9-7 International calls .....................6-8 Interrupting (a scheduled job) ..............................................6-13 J Jams .......................................13-4 L LCD (Liquid Crystal Display) .................................
S Safety instructions ............. iii, 12-1 Search ......................................7-6 Sequential Polling .....................5-9 Setup Date and Time .....................4-1 Station ID (fax header) .........4-2 Socket EXT socket external telephone ...........1-9 TAD (answering machine) .......................................1-9 Speaker Phone .........................7-6 Speed-Dial ................. 1-4, 1-6, 7-5 changing ..............................7-2 dialling ..................................
Press 9 7. then for Fax message, press 1. Voice message, press 2. 1 long beeps – received messages 3 short beeps – no messages Check Receiving Status 5 Press 9 0. Exit Remote Operation Press 9 8. then for TAD:MSG MGR, press 1. FAX/TEL, press 2. FAX ONLY, press 3. 4 Press 9 6. then to Print a Memory Status List press 1, then enter the number of remote fax machine, and then # #. After the beep, hang up and wait. Retrieve all faxes press 2, then enter the number of remote fax machine, and then # #.
Remote Commands Change Fax Forwarding Setting Press 9 5. then to Turn feature off press 1. Enter Fax Forwarding press 2. Program Fax Forward Number press 4. Enter the new number of the remote fax machine where you want your fax messages forwarded, and then press # #. Press 9 6 1 after two short beeps, then enter the number of remote fax machine, and then # # to retrieve Memory Status List. Turn Fax Storage on press 6. 2 Retrieve a Fax Press 9 6.
This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support fax machines purchased in their own countries.
