BT Freelance XD7500 User Guide
Welcome… to your BT Freelance XD7500 digital cordless telephone and answering machine • Digital call clarity with up to 300m range outdoors and up to 50m indoors (in ideal conditions). • Directory – lets you store up to 20 names and numbers for easy dialling. • Caller Display - lets you see who’s calling and your phone stores details of the last 10 callers in a Calls list.1 • Digital answering machine with up to 15 minutes recording time.
Section This User Guide provides you with all the information you need to get the most from your phone. You must first set up your phone before you can use it. This doesn’t take long as it is easy to do. Just follow the simple instructions on the next few pages.
In this guide Getting started Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Set the date and time format . . . . . . . . . . . . 8 Set the date and time . . . . . . . . . . . . . . . . . . 9 Setting up the charger. . . . . . . . . . . . . . . . . . 10 Getting to know your phone Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Handset display icons . . . . . . . . . . . . . . . . . . 12 Base . .
In this guide Base settings Change PIN code . . . . . . . . . . . . . . . . . . . . . . 35 Dial mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Ringer melody . . . . . . . . . . . . . . . . . . . . . . . . 36 Ringer volume . . . . . . . . . . . . . . . . . . . . . . . . 37 Delete handset . . . . . . . . . . . . . . . . . . . . . . . . 37 Caller Display Calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 View/dial a number . . . . . . . . . . . . . . . . . . . .
Getting started WARNING Do not place your BT Freelance XD7500 in the bathroom or other humid areas. Handset range The BT Freelance XD7500 has a range of 300 metres outdoors when there is a clear line of sight between the base and the handset. Any obstruction between the base and handset will reduce the range significantly. With the base indoors and handset either indoors or outdoors, the range will normally be up to 50 metres. Thick stone walls can severely affect the range.
Getting started 2. Batteries will come inserted in the battery compartment. Pull the plastic tag as instructed to activate the batteries. 3. Place the handset on the base to charge the batteries for at least 16 hours. The main handset is pre-registered to the base as Handset 1. This is shown on the display. When the handset is fully charged the display shows the symbol. 4. After 16 hours, connect the telephone line cord to the base and plug the other end into the wall socket.
Getting started The charge capacity of rechargeable batteries will reduce with time as they wear out, so reducing the talk/standby time of the handset. Eventually they will need to be replaced. New batteries can be obtained from the BT Freelance Helpline 0800 218 2182. Batteries and handset may become warm during charging. This is normal. Your BT Freelance XD7500 uses the 24 hour clock.
Getting started Set the date and time 1. Press the Left soft key to open the main menu. 2. Press or until the display shows HS SETTINGS and press the OK soft key. DATE & TIME is displayed, press the OK soft key again. 3. Press or until the display shows SET TIME and press the OK soft key. 4. The current time setting is displayed, enter 2 digits for the hour and 2 for the minute using the 24hr format (eg for 10.54pm, press ) and press the OK soft key, you will hear a confirmation tone. 5.
Getting started Under no circumstances use nonrechargeable batteries. Only use NiMH rechargeable batteries with a capacity of 600mAh or higher. Using inappropriate batteries will invalidate your guarantee and may damage the telephone.
Getting to know your phone Handset Display With amber backlight. Right soft key Use with icons displayed above the key. Up/Calls list Press to display the Calls list, page 38, and to move up menu options. Use to increase the volume. Left soft key Use with icons displayed above the key. Talk Press to make and receive phone calls, page 18. Down/Redial list Press to display the Redial list, page 21 and to move down menu options. Use to decrease the volume.
Getting to know your phone Handset display icons These are the symbols you will see on your handset’s display. Battery Answer machine On – answer machine on Flashing – new message received Skip forward/backward Alarm On – alarm set Flashing – alarm time reached New call Flashing – charging Handset On – handset in use Flashing – incoming call Keypad lock Keypad lock on Clear Mute/unmute a call. Clears characters when in entry screen.
Getting to know your phone Base Vol.-/Vol.+ Adjust speaker volume during playback. Find Press to page/locate a handset. <> Skip forward during message playback. Ans on/off Switch answering machine on/off. Message display showing number of messages and answering machine status. Delete Delete messages during playback. Play Play messages. If you experience any problems, please call the Helpline on Freephone 0800 218 2182* or email bt.helpdesk@vtecheurope.
Getting to know your phone Navigating the menus Your BT Freelance XD7500 handset features an easy to use menu system. Have a look at the menu map on the next page. When the handset is switched on and in standby: 1. Press the Left soft key to open the main menu and select the function you want by pressing the or button. Left soft key Right soft key Up and Down keys If you experience any problems, please call the Helpline on Freephone 0800 218 2182* or email bt.helpdesk@vtecheurope.
Getting to know your phone Handset menu map Ans Machine Play Message Calls List Store Number Directory Add BS Settings Base Ringer HS Settings Date & Time Delete All Delete View Ring Volume Alarm Memo Delete All Edit Delete HS Ringer Ans On/Off Details Delete Dial Mode Tones Delete All Change PIN HS Name Ans Settings Capacity Registration Reset Display Auto Answer Menu navigation Press or to scroll through the menu options. Press Left soft key OK to select an option.
Getting to know your phone The default PIN setting is 0000. Default You can reset your BT Freelance XD7500 back to the default settings. This will not delete your directory entries. 1. Press the Left soft key 2. Press or to open the main menu. until the display shows RESET and press OK. 3. PIN? Is displayed, enter the PIN and press OK. 4. CONFIRM? is displayed, press OK. If you experience any problems, please call the Helpline on Freephone 0800 218 2182* or email bt.helpdesk@vtecheurope.
Getting to know your phone Default settings table Handset Default Value Base Default Value Redial List Empty System PIN (4-digit) 0000 Call List Empty Base Ringer Melody 2 External Ringer Melody Melody 1 Ringer Volume Volume 3 Internal Ringer Melody Melody 3 Dial Mode Tone Ringer Volume Volume 5 Earpiece Volume Volume 4 Answer Machine Default Value Speaker Volume Volume 4 Answer Machine ON/OFF ON Handset Name HANDSET Answer Mode ANS & REC Key Tone ON OGM Default OGM Low
Using the phone Call timer Your handset automatically displays the duration of every external call. The call time will remain on the display until 2 seconds after the call has ended. Switch the handset on/off 1. Press and hold to switch the handset on and off. Make a call 1. Press . Enter the telephone number and the number is dialled. Preparatory dialling Press Right soft key C to delete an incorrect digit.
Using the phone 2. To turn the ringer off when receiving a call press the Right soft key C. The display will briefly show VOLUME OFF. Or If the handset is on the base/charger, lift the handset to answer the call. If two handsets are engaged on an internal call and an external incoming call is received, beeps will be emitted at both internal handsets. The internal call has to be ended before the external call can be answered.
Using the phone Answer a call in handsfree When the phone rings: 1. Press and the call is transferred to the loudspeaker. Switch to handsfree during a call During a call: 1. Press the call is transferred to the loudspeaker. 2. Press to toggle between Handsfree and the handset. 3. Press to end the call. Secrecy During a call, you can talk to someone nearby without your caller hearing. 1. Press Right soft key C. The display shows MUTE and your caller cannot hear you. 2.
Using the phone Redial Your BT Freelance XD7500 stores the details of the last 5 calls made into a redial list. Stored redial numbers can be up to 20 digits long. 1. Press to display the Redial list. 2. Press or 3. Press or to select any of the last 5 numbers called. If a redial number is stored in the Directory, the caller’s name will be displayed instead of the number. If there are no redial numbers stored, LIST EMPTY will be displayed.
Using the phone To delete a number from the redial list 1. Press to display the Redial list. 2. Press or to display the number to be deleted and press Left soft key . 3. Press or OK to select. to display DELETE and press Left soft key 4. Press Right soft key to return to standby. To delete the entire redial list 1. Press to display the Redial list. 2. With any of the redial numbers displayed, press Left soft key . 3. Press or to display DELETE ALL and press Left soft key OK to select. 4.
Using the phone Keypad lock You can lock the keypad to prevent accidentally dialling numbers while carrying the handset around. 1. Press and hold is displayed. for 1.5 seconds until the 2. To unlock the keypad, press and hold icon again. When the keypad is locked incoming calls can still be answered. Once the call has ended, the keypad lock is re-activated. IMPORTANT Emergency calls CANNOT be made when the keypad lock is on. Ringer volume on/off 1. Press and hold for 1.
Using the phone Making internal calls If you only have two handsets you do not need to enter the handset number to call. If you purchased a BT Freelance XD7500 multi-pack, you can make internal calls between handsets. 1. Press the Right soft key and enter the number of the handset you want to call. The other handset will ring and display your handset number to let the handset user know who is calling. When the other handset answers hold your conversation as normal. 2. Press to end the call.
Using the phone 3. Enter the number of the handset you want to call. The other handset will ring and display your handset number to let the handset user know who is calling. The external caller will be put on hold. 4. When the other handset answers, press If you only have two handsets you do not need to enter the handset number to call. to transfer the call.
Directory If there are no stored entries, LIST EMPTY will be displayed. If you try to store a new entry and the directory is full, you will hear an error tone and FULL will be displayed. If the number you store has more than 11 digits, the display shows to the left of the number to indicate more digits ahead. Insert a pause in a number You may need to do this if you are connected to a switchboard. When entering a number, usually after entering the switchboard access code (e.g.
Directory Dial/view a number 1. Press to open the directory. The first entry is displayed. 2. Press or you want. to scroll through the directory to the entry Searching for a name Example: To search for Jaime, press once to display the first entry beginning with J, then use and to scroll to Jaime. Or, search alphabetically, using the keypad to enter the first letter of the name you want, then scroll to the exact entry using the or buttons. 3. Press Left soft key to confirm.
Directory 5. The number is displayed followed by a flashing cursor. Edit the number using the Right soft key C to delete incorrect digits and enter new ones using the keypad, then press OK to save. 6. The current ringtone is played and displayed. Use to choose a new ringtone if required and press OK. 7. Press If you have purchased a BT Freelance XD7500 multiple pack, entries are only deleted on the handset you are using. or to return to standby mode. Delete a directory entry 1.
Directory Directory capacity 1. Press to open the directory. The first entry is displayed. 2. Press the Left soft key then to display CAPACITY. 3. Press OK and the number of entries used out of 20 is displayed. 4. Press to return to standby mode. If you experience any problems, please call the Helpline on Freephone 0800 218 2182* or email bt.helpdesk@vtecheurope.
Handset settings Ringer melody There are 10 different ringer melodies to choose from for both internal and external calls. 1. Press the Left soft key to open the main menu. 2. Press or and press OK. until the display shows HS SETTINGS 3. Press until RINGER is displayed and press OK. or 4. Press or press OK. to select INT RING or EXT RING and 5. The current ringtone is played, use or to listen to the alternatives and press OK to confirm your choice. 6. Press and hold to return to standby.
Handset settings 5. The current ringtone is played at the current volume setting. Press or to listen to new volume levels or off, press OK to store. 6. Press and hold to return to standby. Handset tones on/off Your BT Freelance XD7500 has a series of tones designed to alert you to certain situations. A tone will sound: when the battery is low; when you move out of range of the base and there is no coverage; to confirm each button press (key beeps). You can switch the handset tones on or off. 1.
Handset settings Handset name You can give each handset a name up to a maximum of 11 characters, for example KITCHEN. It will still display its number. 1. Press the Left soft key to open the main menu. 2. Press or press OK. until the display shows HS SETTINGS and 3. Press or to select. until HS NAME is displayed, press OK 4. Press C to delete characters and use the keypad to enter the name you want, then press OK to confirm. 5. Press and hold to return to standby.
Handset settings 4. Press or OK to confirm. to select TIME or HANDSET NAME, then press 5. Press and hold to return to standby. Registering handsets If you have purchased a multi pack, the handsets in these packs are already pre-registered to the main base. 1. Press the Left soft key then or until REGISTRATION is displayed, then press OK. 2. PIN? is displayed. Enter the base PIN (original setting 0000) and press OK. 3. The handset will display SEARCHING, press and hold the button on the base. 5.
Handset settings Use any key to disable the alarm when it is activated. If SNOOZE has been turned on pressing any key will turn the alarm off for 7 minutes. 3. Press until ALARM is displayed and press OK to select. 4. Press or to select ON or OFF and press OK. 5. If you select ON you should now enter the time in 24hr format, i.e. for 07.30am enter , and press OK. 6. SNOOZE is now displayed.
Base settings 35 Change PIN code The default PIN setting is 0000. Your System PIN can help prevent unauthorised users from changing the settings on your phone. If you change your PIN, keep a note of the new number by writing it in the space provided on page 56. 1. Press the Left soft key 2. Press or and press OK. to open the main menu. until the display shows BS SETTINGS 3. Press or until CHANGE PIN is displayed, press OK to select. ENTER PIN? is displayed. 4.
Base settings 2. Press or and press OK. until the display shows BS SETTINGS 3. Press or until the display shows DIAL MODE and press OK to select. 4. Press or to display either TONE or PULSE and press OK. You hear a confirmation tone. 5. Press and hold to return to standby. Ringer melody There are 5 different ringer melodies to choose from. 1. Press the Left soft key 2. Press or press OK. to open the main menu. until the display shows BS SETTINGS and 3.
Base settings Ringer volume There are 5 volume levels and ringer off to choose from. 1. Press the Left soft key 2. Press or press OK. to open the main menu. until the display shows BS SETTINGS and 3. Press to display RING VOLUME and press OK, the current ringtone is played. 4. Press or to listen to the volume settings or VOLUME OFF, press OK to select. 5. Press and hold to return to standby. Delete handset 1. Press the Left soft key to open the main menu. 2. Press or press OK.
Caller Display IMPORTANT To use Caller Display you must first subscribe to your network provider’s Caller Display service. A quarterly fee may be payable. For more information on BT Calling Features, call BT free on 0800 800 150. If the caller has withheld their number the display shows WITHHELD. If a call is received from an international number INTERNATIONA is displayed.
Caller Display To copy a Calls list number to the directory 1. Press to display the Calls list, then press the entry you want and press to select. or to 2. STORE NUMBER is displayed, press OK. 3. NAME is displayed. Enter a name using the keypad and press OK to confirm. 4. The number is displayed, press OK to confirm. 5. Ringtone MELODY 1 is played, press or to choose a ringtone to associate with the directory entry. Press OK. 6. Press and hold to return to standby mode. Delete a number 1.
Caller Display Delete the entire Calls list 1. Press to display the Calls list and press 2. Press or OK to select. . to display DELETE ALL and press 3. DELETE LIST? is displayed, press OK again to confirm. 4. LIST EMPTY is displayed. Press and hold to standby mode. to return If you experience any problems, please call the Helpline on Freephone 0800 218 2182* or email bt.helpdesk@vtecheurope.
Answering machine Your BT Freelance XD7500 can digitally record up to 15 minutes of messages. Each message can be up to a maximum of 3 minutes long. You can operate your BT Freelance XD7500 from: I the handset I the base I remotely from any external Touchtone™ telephone. Your BT Freelance XD7500 comes with two pre-recorded outgoing messages, one for Answer and Record mode and one for Answer Only mode. You can also record your own outgoing message.
Answering machine If you have not already set the date and time, you will need to do this so that you will know when each message was received, see pages 8-9. Call Screening When a caller is leaving a message SCREENING? appears on the display. Pressing OK allows you to monitor the message being left without the caller hearing you. You can then press to accept the call or to stop monitoring. 3. Press or to confirm to select ON or OFF, then press OK 4. Press and hold to return to standby mode.
Answering machine Select answer mode 1. Press the Left soft key press OK. 2. Press or OK to select. , the display shows ANS MACHINE, until ANS SETTINGS is displayed and press 3. The display shows ANS MODE, press OK. 4. Press or to select ANS & REC or ANSWER ONLY and press OK to confirm. 5. Press and hold to return to standby. Record your own outgoing message 1. Press the Left soft key , the display shows ANS MACHINE, press OK. 2. Press or OK to select. 3.
Answering machine Play/check outgoing message 1. Press the Left soft key press OK. 2. Press or OK to select. 3. Press , the display shows ANS MACHINE, until ANS SETTINGS is displayed and press to display OUTGOING MSG and press OK. 4. Press or press OK. to select ANS & REC or ANSWER ONLY and 5. PLAY MESSAGE is displayed, press OK to listen to the message. The display will show PLAYING MSG. 6. Press and hold This means deleting your own recorded outgoing message. to return to standby.
Answering machine Message playback When you have new messages stored on your BT Freelance XD7500 answering machine the icon will flash in the display. Playing messages via the handset 1. Press the Left soft key press OK. , the display shows ANS MACHINE, 2. PLAY MESSAGE is displayed, press OK to start playback. The machine announces, “You have (n) new messages”, and your new messages are played back. The machine then announces, “You have (n) old messages”, and any old messages are played back.
Answering machine Adjust volume for message playback 1. During message playback, press the required level. or , until you reach Delete all old messages 1. Press the Left soft key press OK. 2. Scroll , the display shows ANS MACHINE, to DELETE ALL and press OK. 3. CONFIRM? appears. Press OK to confirm. LIST EMPTY is displayed. 4. Press and hold to return to standby mode. Playing messages via the base Switch on/off 1. Press . Playing messages 1. Press .
Answering machine During playback: press once to repeat current message, twice to play previous message. press to play next message. press to delete current message. Adjust volume 1. Press or to increase or decrease the volume. To record a memo 1. Press the Left soft key press OK. 2. Scroll or , the display shows ANS MACHINE, to MEMO and press OK. 3. The display shows RECORDING and you can leave a message. Press OK when you have finished recording the memo. 4.
Answering machine To playback a memo A memo is played back as any other recorded message, see page 45 and 46. Memory full If the memory becomes full when a caller is leaving a message the machine announces “Memory full, thank you for calling” and hangs up. Time Saver Time Saver can save you the cost of a call when you want to ring in to find out if you have new messages. If your answering machine answers after 2 rings, you have new messages. If you have no new messages it will answer after 6 rings.
Answering machine 2. Press or OK to select. until ANS SETTINGS is displayed and press Keep a note of your remote access code by writing it in the space provided on page 56. 3. Press to display RECORD TIME and press OK. The default PIN setting is 0000. or 4. Press or to select 60 SEC, 120 SEC, 180 SEC or UNLIMITED and press OK. 5. Press and hold to return to standby.
Answering machine If you enter the incorrect PIN code, you will hear “Incorrect security code”. You have two chances to enter the correct remote access security code before your BT Freelance XD7500 hangs up. Remote access You can operate your answering machine remotely from any Touchtone™ phone by calling your BT Freelance XD7500 and entering a 4-digit security code.
Answering machine 2. Press to switch the answer machine on. Check for messages 1. Dial your phone number. When you hear your outgoing message, press . You will hear, “Please enter your security code”. * 2. Enter your 4-digit code and your machine announces "You have (n) new messages". The new messages are then automatically played back to you. Remote access commands When you have accessed your answering machine, you can operate it using the keypad numbers on the phone you are using.
Help If you experience any problems, please call the Helpline on 0800 218 2182* or email bt.helpdesk@vtecheurope.com Handset not registering? Is SEARCHING displayed on the handset? Check that the base is plugged into the mains power and switched on. Check that there are charged batteries in the handset and that they are fitted correctly. Forgotten your PIN number Try entering the default PIN = 0000.
Help Handset is not charging properly Make sure the handset is placed properly on the base/charger. When charging, the battery symbol is shown filling up. Clean the charging contacts with a soft, slightly damp (not wet) cloth. Handset does not ring Check that the batteries are inserted correctly. Check that the handset ringer has not been switched off, see page 23. Your caller cannot hear you Check to see if you have the handset on MUTE. If so, secrecy is switched on.
General information Safety information Cleaning Only use the power supply supplied with your BT Freelance XD7500. Using an unauthorised power supply will invalidate your guarantee and may damage the telephone. Simply clean the handset and base with a damp (not wet) cloth, or an anti-static wipe. Never use household polish as this will damage the product. Never use a dry cloth as this may cause a static shock.
General information Product disposal instructions The symbol shown here and on the product means that the product is classed as Electrical or Electronic Equipment and should not be disposed with other household or commercial waste at the end of its working life.
General information The conditions of this guarantee are: Returning your phone The guarantee shall only apply to defects that occur within the 12 month guarantee period. If the Helpline is unable to remedy your problem they will ask you to return the product. Where possible, pack the product in its original packaging. Please remember to include all parts, including the line cords, power supply units and the original batteries.
General information Technical information How many telephones can you have? All items of equipment have a Ringer Equivalence Number (REN) which is used to calculate the number of items that may be connected to any one telephone line. The BT Freelance XD7500 has a total REN of 1, i.e. for a base and up to 4 handsets. Any other instrument provided by BT may be assumed to have a REN of 1 unless stated otherwise. A total REN of 4 is allowed per telephone line.
Offices worldwide The services described in this publication are subject to availability and may be modified from time to time. Services and equipment are provided subject to British Telecommunications plc’s respective standard conditions of contract. Nothing in this publication forms any part of any contract. © British Telecommunications plc 2008. Registered Office: 81 Newgate Street, London EC1A 7AJ. Registered in England No. 1800000. Designed and produced by The Art & Design Partnership Ltd.
