BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Welcome… to your BT PaperJet 40 multifunctional fax machine. A multifunctional machine that combines phone, fax and copying functions. Send and receive faxes. Easy controls let you adjust the resolution and contrast for fine details, drawing and photographs. Enlarge, reduce and make multiple copies of original documents. Quickdial directory lets you dial your 10 most important or frequently used numbers by pressing just two buttons.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 This User Guide provides you with all the information you need to get the most from your fax machine. Got everything? BT PaperJet 40 machine Handset Curly handset cable You must first set up your machine before you can use it. This doesn’t take long as it is easy to do. Just follow the simple instructions on the next few pages or see the Quick Start guide enclosed.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 4 In this guide Getting started Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Connect any additional devices . . . . . . . . . . . . . . 8 Getting to know your fax Fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Display screen . . . . . . . . . . . . . . . . . .
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 In this guide Caller Display Caller Display . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Caller information not available . . . . . . . . . . . . . . 30 Calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 View and dial entries in the calls list . . . . . . . . . . . 31 Delete entries from the calls list. . . . . . . . . . . . . . 31 Copy a number from the calls list to the directory . . . . . . . . . . . . . . .
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 6 Getting started Location WARNING Do not place your BT PaperJet 40 in the bathroom or other humid areas. You need to place your BT PaperJet 40 close enough to mains power and telephone sockets so that the cables will reach. Make sure it is at least 10cm away from other electrical appliances. Always choose a smooth, flat, horizontal surface. Avoid soft surfaces such as carpets.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Getting started 2. Connect one end of the curly cable into the telephone handset and the other end into the socket marked . Place the handset in the cradle. 3. Your BT PaperJet 40 can hold up to 15 sheets of 80g/m2 paper. To prevent several sheets being drawn into the machine together, always fan out the paper first, then tap it down on a flat surface before inserting it into the paper tray.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 8 Getting started Entering names For example to enter the name TOM. Press once to enter T. Press three times to enter O (or 7 times for lower case o). Use to move the cursor to the right. Press once to enter M (or 5 times for lower case m). You can enter up to 20 characters. The following letters and characters are available. If you enter a wrong digit or character, press or to move the cursor, and press to delete.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Getting started …To separate sockets You can also connect other devices to the same line even if they are in different rooms, but you will not be able to use certain functions, for example, being able to transfer a call from your BT PaperJet 40 to a telephone. Connecting to a switchboard? To set up switchboard/PBX connection, see page 50.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Getting to know your fax Control panel LEFT/RIGHT Lets you select options, move the cursor and adjust the volume. Clr Clr is used to delete numbers and letters. Red indicator When flashing read the message in the display screen. DIRECTORY 0-9 Press to select a quickdial number for dialling Press and hold to begin storing a quickdial number. DIRECTORY A-Z Press to open the directory Press and hold to begin storing an entry.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 12 Getting to know your fax Display screen Fine and Photo Resolution options for faxing and copying. If no symbol is displayed, the standard resolution for normal text documents is set. (CLOCK) (SUN) (CRESCENT MOON) Timer – lets you choose different settings for day time and night time. Ringer is switched off for fax and phone calls. Faxes are stored in the memory. Ink roll capacity. Unviewed calls in the calls log.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Using the phone 13 Making calls 1. Enter the number. It is displayed. Lift the handset and the number is dialled. 2. To end the call, replace the handset. Handsfree Dial a number without picking up the handset: 1. Press Display shows DIAL NUMBER. Enter the number. 2. Lift the handset when the display shows LIFT HANDSET. 3. To end the call, replace the handset. Redial You can redial up to the last 5 numbers called. 1. Press then five numbers. 2.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 14 Using the phone Quickdial directory Entering names For example to enter the name TOM. once to enter T. Press You can use the keypad to store up to 10 numbers which can be dialled by pressing just 2 buttons. Numbers stored in the Quickdial directory will also appear in the main directory. Press three times to enter O (or 7 times for lower case o). Use to move the cursor to the right.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Using the phone 5. Press or to move the cursor and the left of the cursor will be deleted. 6. Enter any new numbers and press to delete. The number to to confirm. Delete a Quickdial entry 1. Press then the is stored. 2. Press then - button under which the number you want to confirm. Main directory You can store a number during a phone conversation by following these steps. You can store up to 50 names and numbers in the main directory.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 16 Using the phone Edit a Directory entry 1. Press then or to display the entry you want. 2. Press and hold for two seconds. Press or to move the cursor and to delete. The character to the left of the cursor will be deleted. 3. Enter any new characters and press displayed. 4. Press or to move the cursor and left of the cursor will be deleted. 5. Enter any new numbers and press to confirm. The number is to delete. The number to the to confirm.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Faxing 17 Inserting documents To avoid pages being drawn in together, always fan out the pages to separate them and tap down before inserting them into the document feeder for faxing or copying. Move the document guide to the size of your document. Insert the document, with the text facing towards you into the document feeder. The document feeder holds up to 10 pages of 65-90g/m2 paper.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 18 Faxing Resolution Your BT PaperJet 40 is pre-set to fax documents at standard resolution. If sending text and drawings with fine detail, press in the display screen before sending. If sending photos, press before sending. until until appears appears in the display screen About 40 seconds after the document has been faxed your machine will reset to standard resolution. The contrast is pre-set to MEDIUM.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Faxing If you answer a call by picking up the handset and hear the fax tones, press and replace the handset. Receiving a fax via an external phone If you have attached an external phone and hear the fax tones when you answer a call: Press to start fax reception on your BT PaperJet 40. Receiving faxes into the memory If you run out of paper or if the ink film is empty, incoming faxes will be stored in the memory.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 20 Faxing To set manual reception 1. Press , 2. Press 3. Press , then . The display shows TOTAL RINGS. . The display shows FAX RINGS. or 4. Press 5. Press , until the display shows MANUAL RECEPTION. . The display shows RINGER VOL. or 6. Press and LOW, MED and HIGH will be displayed and a sample heard. when the required setting is displayed.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Faxing 4. Press or to display the number of rings before the fax checks the status of the incoming call. The number you set should be less than or equal to the TOTAL RINGS. 5. Press 6. Press . The display shows RINGER VOL. or 7. Press and LOW, MED and HIGH will be displayed and a sample heard. when the required setting is displayed.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 22 Faxing Delete an entry or the whole group. 1. Press , then . 2. Press or to select the group you want, 1-5 then press 3. Press or to display DELETE MEMBER? and press . . 4. Press or to scroll to the entry you want to delete and then press , or press on any entry if you want to delete a group. 5. Press or to select YES to delete an entry or ALL to delete the whole group. 6. Press to confirm or press to cancel and return to standby.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Faxing Broadcast to a group Providing you have stored a group of numbers, see page 21, you can send a fax to the whole group. 1. Insert the document with the text facing towards you, in the document feeder. , If necessary select the Resolution (FINE or PHOTO). Now press then . 2. Press or to select the group 1-5, then 3. Press or to display SEND FAX? and press persons listed in the group. . .
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 24 Faxing Polling You can dial another fax machine to collect a document set to be polled. You can also set a document on your BT PaperJet 40 for another fax machine to poll. Polling is only available between compatible fax machines. Polling is sometimes called Faxback. Quick polling When you know a document is ready to be polled from another machine: 1. Do not lift the handset. Dial the number of the other machine then press and hold .
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Faxing 4. The document will stay in the document feeder until it is polled. To cancel the poll remove the document. Timer mode If you want, you can set different modes for day and night change the number of rings before fax calls are answered. , e.g. At night pre-set to 10pm-6am, faxes will be received without ringing and telephone calls will have a quiet ring.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 26 Faxing the number of rings before the fax answers a call: 0-5, and Manual reception. If you select 0 you will not hear any rings before your fax answers the call. If you set manual you will have to answer calls using the handset. ringer vol: Low, Med, High. 1. Press , 2. Press for day settings or , for night settings. . The display shows TOTAL RINGS. 3. Press or to display the total number of rings you want (between 0 and 7).
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Faxing Reports and print-outs Transmission report Your BT PaperJet 40 can print a transmission report every time you have sent a document. The transmission report for each fax sent can be switched on or off. 1. Press , confirm with then . . Press or to select printing or not, and If there is an error during sending, a report will always be printed. Fax journal You can print out a list with details of the last 10 sent and received faxes.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 28 Faxing Speed Your BT PaperJet 40 automatically adjusts its transmission speed to suit the quality of the line. It always starts at maximum speed – 9600 BPS. However if the signal is poor, for instance, on an overseas call, your machine will slow down the speed automatically. If you are having problems sending a fax it may help to set the speed to 4800 BPS. 1. Press , then press then . Set a slower speed by pressing or , .
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Copying 29 You can make copies of original documents up to 10 pages long. Copies are automatically made using FINE resolution. You can also select PHOTO for copying photographs or documents with shades of grey. IMPORTANT Do not insert into the document feed tray: Pages that are smaller than A5. Newspaper pages (because of printer’s ink). Copy a document 1. Insert the document, with the text facing towards you into the document feeder.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 30 Caller Display IMPORTANT To use Caller Display you must first subscribe to the service from your network provider. A quarterly fee is payable. For more information on BT’s Calling Features, call BT free on 0800 800 150. Caller Display If you subscribe to a Caller Display service you can see who is calling you on the display screen.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Caller Display Calls list The Calls list contains the telephone numbers of your last 10 incoming callers. New calls in the Calls list are indicated by NEW CALLS flashing on the display. If a call is received when the Calls list is full, the oldest entry will automatically be replaced with the new call. View and dial entries in the Calls list 1. Press for two seconds, the Calls list is displayed. 2. Press or to scroll through the Calls list.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 32 Caller Display Copy a number from the Calls list to the Quickdial directory 1. Press and hold 2. Press or for two seconds, the Calls list is displayed. to scroll through the Calls list to the entry you want. 3. Press and hold for 2 seconds. 4. Enter the name you want associated with the number and press 5. The Calls list number is displayed, edit if required then press . .
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Additional settings Print list of original settings Before you make any changes to the original settings on your BT PaperJet 40, you can keep a record of the factory settings. Press then . A list of factory settings is printed. Help button If you are not sure how to use your BT PaperJet 40 you can print out a short guide explaining the main functions.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 34 Additional settings Header name You can change the name entered during setup. This name appears on the header of all faxes you send. 1. Press , then . 2. Use the keypad to enter your name, then press To enter a space, press , to delete, press You can enter up to 32 characters. . . Ringer melody Select from 10 different melodies. 1. Press 2. Press , - then . to select and hear the melody, then press to confirm.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Additional settings Connecting a telephone answering machine If you want to use a telephone answering machine with your BT PaperJet 40 it is recommended that you connect it to the same socket (see page 8). To enable the telephone answering machine to answer incoming calls you must set the number of rings on your BT PaperJet 40 to two or more than the number of rings set on the telephone answering machine.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 36 Installing a new ink film Your BT PaperJet 40 is supplied with a starter ink film, enough to print a few papers. You will then need to insert a new ink film. Each new film comes with a Plug ‘n’ Print card which holds its consumption and setting details and which must be inserted into the machine. Only the starter ink film works without a Plug ‘n’ Print card as the settings were made at the factory.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Installing a new ink film 3. Put your index fingers at each end of the rear ink film roll, lift it up and place it next to the front ink film roll. 4. Remove both rolls. They cannot be re-used. 5. Remove the old Plug ‘n’ Print card from the slot on the left of the ink film compartment . Only the initial ink film supplied with your machine does not have a Plug ‘n’ Print card.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 38 Installing a new ink film 6. Take the new ink film roll, remove the rubber bands around it and slot the large roll into the compartment at the back of the machine. 7. Place the small roll into the front ink film compartment, keeping the blue cog on the right. Make sure the pin on the left has slotted into place. 8. Using the blue cog, rotate the small roll forward to tighten the film so that it does not get creased.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Installing a new ink film 9. Snap out the new Plug ‘n’ Print card and insert it into the slot. 10.Close the cover until it clicks into place. Replace the handset and add paper to the paper tray.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 40 Help Paper is jammed. 1. Display shows PAPER JAM. Open the control panel until it clicks into place. Remove any free paper in the document and paper feed trays, and the handset. 2. Remove the jammed paper. 3. Turn the ink film forward so it doesn’t sag or become creased.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Help 4. Close the cover until it clicks back into place and replace the handset. 5. Replace the paper in the paper feed tray. Document is jammed. 1. Open the paper feed flap and gently pull out the paper. Close the flap again. 2. Remove the handset and any free paper from the document feeder. 3. Open the operation panel by lifting in the middle. When you hear a first click, the panel is in place. 4.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 42 Help 5. Carefully remove the document from the front or back. 6. Close the scanner cover on the left and right, making sure it clicks back into place. 7. Now close the panel so it clicks into place too. Replace the handset. 8. Insert paper.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Help BT PaperJet 40 continues ringing. If you answer a call on another phone, and the fax machine continues to ring, it means the BT PaperJet 40 has already answered the call. You can interrupt the ringing of the fax by pressing on the telephone. Faxes are poor quality. If you are sending faxes with fine detail or photographs, you may need to FINE or PHOTO. See page 18.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 44 Help Display shows NO PHONE LINE. Check your machine is installed correctly. Display shows NO DIAL TONE. Check your telephone line cable is plugged into the socket marked LINE on your BT PaperJet 40. Display continually shows BUSY or faxes you send are constantly interrupted. Try sending the fax using the your call. button so you can hear the progress of Press and dial the number manually.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 General information Safety General Your BT PaperJet 40 should be placed on a level and stable surface at least 10cm away from other electrical equipment. Do not place it in direct sunlight or near a radiator, heater or air conditioning unit. Do not allow it to become dusty or come into contact with water or chemicals. Make sure air can circulate freely around your BT PaperJet 40. Do not cover or use in very enclosed spaces.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 46 General information Cleaning Unplug your BT PaperJet 40 from the mains and telephone line before cleaning. Do not use liquid or aerosol cleaning agents such as sprays or polishes as these will damage the product. Cleaning the exterior. Simply clean the casing with a damp (not wet) cloth or anti-static wipe. Never use a dry cloth as this may cause a static shock. Cleaning the scanner glass. 1. Open the paper feed flap and pull out any paper.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 General information 3. Open the scanner cover by pressing in the two lugs. The cover opens downwards. 4. Use a soft, lint free cloth to gently wipe the scanner glass on top (A) and the white strips (B). 5. Close the scanner cover on the left and right making sure it clicks into place.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 48 General information 6. Close the control panel so until it clicks into place and replace the handset. You can now insert paper again. Guarantee FOR ASSISTANCE CALL THE HELPLINE ON 0870 241 6538 quoting the model and serial number 1. In the event that the Helpline is unable to resolve a problem over the phone, the following will apply: I.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 General information 3. A new or loan fax will be delivered by courier. If a Helpline call is received by 4pm we can arrange an overnight courier, but will agree a delivery time with the customer. On delivery of the new loan or repaired fax as appropriate, the customer must promptly replace it in the box with the faulty fax or loan fax to enable the courier to return the fax to BT. 4.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 50 Technical information How many fax machines/telephones can you have? All items of telephone equipment have a Ringer Equivalence Number (REN), which is used to calculate the number of items which may be connected to any other telephone line. Your BT PaperJet 40 has a REN of 1. A total REN of 4 is allowed. If the total REN of 4 is exceeded, the telephone may not ring.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Technical information If you have entered the correct access code and the display still shows CHECK NOT OK then press to delete the code. If you still have problems connecting to a switchboard, contact the BT PaperJet Helpline on 0870 241 6538. R&TTE This product is intended to be connected to analogue networks and private switching systems in the United Kingdom.
BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Visit us at www.bt.com Offices worldwide The telecommunications services described in this publication are subject to availability and may be modified from time to time. Services and equipment are provided subject to British Telecommunications plc’s respective standard conditions of contract. Nothing in this publication forms any part of any contract. © British Telecommunications plc 2004. Registered Office: 81 Newgate Street, London EC1A 7AJ.
