PaperJet 55 user guide – Edition 3 – 10.10.01 This product is intended to be connected to analogue networks and private switching systems in the United Kingdom. This product has not been designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services.
PaperJet 55 user guide – Edition 3 – 10.10.01 Please open this page for an ‘at a glance’ guide to your PaperJet 55.
PaperJet 55 user guide – Edition 3 – 10.10.01 Please open this page for a ‘further at a glance’ guide to your PaperJet 55.
PaperJet 55 user guide – Edition 3 – 10.10.01 At a glance Plain paper sheet feeder Paper support Max. capacity 40 sheets of 80gsm paper. Document feeder Paper feeder width guide Holds up to 5 sheets placed face down for faxing or copying. Adjust to fit the width of your paper for A4, Letter and Legal sizes. Telephone line socket Mains power socket Document feeder width guides Adjust to fit the width of your document for A4, Letter and Legal sizes.
PaperJet 55 user guide – Edition 3 – 10.10.01 AB 2 C 1 DEF 3 E rror Play GH Half Tones Function RX Mode 䊳 Volume Monitor Recall Speed Dial Last TX PQ 7 Start Clear Reduction/Enlargement button. Reduces and enlarges copies to either 70% or 140%. Pause Resolution 䊴 Resolution button. Allows you to choose text or photo resolution for copies. Contrast Contrast button. Adjusts the contrast of documents to be copied. Copy button. Press to start copying a document.
PaperJet 55 user guide – Edition 3 – 10.10.
PaperJet 55 user guide – Edition 3 – 10.10.01 Key features Plain paper fax Holds up to 40 sheets of A4 paper for ink jet quality printing. 21 page memory If you run out of ink or paper while receiving a fax the document will be stored in the memory and automatically printed out when the new paper or ink has been added. IMPORTANT To print from your PC A Bi-directional parallel printer cable is required. To print in colour, a colour ink cartridge is required.
PaperJet 55 user guide – Edition 3 – 10.10.
PaperJet 55 user guide – Edition 3 – 10.10.01 Introduction Unpacking your PaperJet 55 When you unpack you should have: PaperJet 55 with attached mains power cable and fitted 3-pin plug. The following items are not included with your PaperJet 55 but are required for PC printing and printing of colour documents Printer cable Colour cartridge Telephone line cord NOTE Starter print cartridge Handset with cord Using the PC print facility Please refer to the separate PaperJet 55/65 PC Printing Guide.
PaperJet 55 user guide – Edition 3 – 10.10.01 Safety information Never put foreign bodies into the fax machine. Their accidental contact with powered parts may cause a fire or electric shocks. Do not expose to direct sunlight. Do not stand your fax machine on carpets or other surfaces which generate fibres, or place it in locations preventing free flow of air over its surfaces. Do not submerge any part of your fax machine in water and do not use it in damp or humid conditions such as bathrooms.
PaperJet 55 user guide – Edition 3 – 10.10.01 Setting up 1 Plan the location of your PaperJet 55 3 Connect the handset Place your PaperJet 55 on a stable, flat surface. Make sure it is close enough to the telephone and mains power sockets so that cables will reach. Remember to leave enough room at the front of the machine for documents to come out. Allow a free flow of air around the machine for ventilation. Plug the handset cord into the socket marked at the back of the machine.
PaperJet 55 user guide – Edition 3 – 10.10.01 6 Load paper NOTE The socket in the back of the line plug is for line connection of an answering machine. Line connection from answer machine. The plain paper sheet feeder can hold up to 40 sheets of 80gsm paper. It can accommodate A4 (210 x 297mm), US Letter (216 x 279mm), and US Legal (216 x 356mm) and weights between 70-90gsm. 5 Connect the mains power Maximum Level Place the paper in the sheet feeder. Do not force it in.
PaperJet 55 user guide – Edition 3 – 10.10.01 7 If necessary, check the paper size setting 8 Install the starter print cartridge Open the printer compartment cover. Your PaperJet 55 is preset to use standard A4 paper. If you need to use a different size you will need to change the setting as shown below. To ensure your PaperJet is set to print on the paper size you are using, check the print format setting.
PaperJet 55 user guide – Edition 3 – 10.10.01 Pull the cartridge towards the front of the machine until you hear it click into position. 9 Automatic print quality test page Your PaperJet 55 automatically cleans the print nozzles and prints a test page. Once printed, the display shows CHECK PRINT OUT 1 = EXIT 0 = REPEAT The printed sheet contains the following: Close the cover. If the display continues to show CHECK PRINT HEAD the cartridge may not be installed properly.
PaperJet 55 user guide – Edition 3 – 10.10.01 10 Set the date and time NOTE The current date and time will be printed on every fax page you send. Function F Press the Function button until the display shows FAX SET UP You can stop any procedure and return your PaperJet 55 to standby at any time by pressing STOP. If you do not press any button on your PaperJet 55 for 2 minutes it will automatically return to standby.
PaperJet 55 user guide – Edition 3 – 10.10.01 To set the position of your fax header For example to enter the name JOHN: JK L Press the 5 button until the display shows J. 5 Volume MN Press the 6 button until the display shows O. O 6 Volume GH Volume MN O 6 Press > Press the 4 button until the display shows H. I 4 Your name, fax number, date and time can be shown at the top of the page outside the text area or slightly lower down inside the text area.
PaperJet 55 user guide – Edition 3 – 10.10.01 Using your PaperJet 55 Sending faxes Setting the contrast and resolution What type of paper you can use Dimensions: • width • length Thickness: • 60 -90gsm • 50 -140gsm • 140 -160gsm After inserting the document in the feeder. Contrast 148mm – 216mm. 216mm – 600mm. Contrast 䊳 To select the setting you want. • NORMAL – when the original document is clearly printed. • DARK – when the original document is light. • LIGHT – when the original document is dark.
PaperJet 55 user guide – Edition 3 – 10.10.01 To select the default resolution setting Your machine is pre-set to STD resolution for faxing and copying. You can change this setting so that the resolution is automatically set to FINE. NOTE If you make a mistake when entering a number, press the < > buttons to move the cursor over the digit and enter the correct digit. To delete the whole number press the Clear button.
PaperJet 55 user guide – Edition 3 – 10.10.01 To dial using the handset Place document face down in the document feeder. If necessary set the Contrast and Resolution settings. Pick up the handset and listen via the earpiece. 0-9 Start Use the keypad to dial the number you want. Automatic re-dialling If a fax fails to be sent, for example, the number dialled was engaged, your PaperJet 55 will automatically retry up to 3 times at 2 minute intervals.
PaperJet 55 user guide – Edition 3 – 10.10.01 To send a fax at a pre-set time (delayed faxing) You can set your PaperJet 55 to send a fax at a specific time in order to take advantage of cheaper call rates or to allow for different time zones. Place document face down in the document feeder. If necessary set the Contrast and Resolution settings. Press to confirm.
PaperJet 55 user guide – Edition 3 – 10.10.01 Display shows TYPE FAX NUMBER. If required, enter the second number to which you want to send your fax and press the Start button again. To broadcast a document Start You can set your machine to send a document to up 10 different numbers (broadcasting). See “To fax from memory” below. Display shows TYPE FAX NUMBER. Start Repeat the last step until you have entered all the numbers you want up to a maximum of 10.
PaperJet 55 user guide – Edition 3 – 10.10.01 CANCEL – the machine cancels the memory setting and returns to standby. CHANGE PARAM? – you can change the fax number and time settings. Display shows TYPE TIME. 0-9 Start 0-9 Receiving faxes RX Mode Change the time if required. Press to display the following settings. Display shows TYPE NUMBER and the number already entered. AUTOMATIC RX – This is Automatic reception. Your fax machine automatically answers fax calls (this is the default setting).
PaperJet 55 user guide – Edition 3 – 10.10.01 Using the one-touch memories To store a one touch entry Using the codes 0-9, your PaperJet 55 has 10 one-touch memories under which you can store a name, fax number and telephone number. Using the keypad to enter names and numbers The keypad lets you type letters when you are asked to enter a name. You can store numbers up to 52 digits long, and names up to 16 characters long, in each one-touch memory.
PaperJet 55 user guide – Edition 3 – 10.10.01 If you stored a fax number you can now add a phone number to the memory or vice versa. You can also create a new memory entry. To send a one-touch fax Place document face down in the document feeder. Press to return to standby Stop Or If necessary set the Contrast and Resolution settings. Press to enter another name or number. Start Repeat the procedure above to enter names and numbers. Start Stop 0-9 Press to confirm your last entry.
PaperJet 55 user guide – Edition 3 – 10.10.01 Volume Press to switch between FAX or TEL NUMBER. To edit or delete a speed dial entry Press to select the fax or phone number setting you want. Start Follow the steps shown above to store a speed dial entry. A new name and number will overwrite the existing entry. Display shows 1: FAX or TEL NUMBER. Enter the number you want to store. If necessary, press the < > buttons to move the cursor. 0-9 Volume Press to confirm.
PaperJet 55 user guide – Edition 3 – 10.10.01 Reports and lists What the report terms mean Reports contain the following information: Your PaperJet 55 prints the following reports Power failure report Always printed automatically. – if a power failure occurs while a fax is being sent or received the report gives you details about that fax.
PaperJet 55 user guide – Edition 3 – 10.10.01 To switch automatic printing of transmission and error reports on and off To switch automatic printing of delayed transmission on and off.
PaperJet 55 user guide – Edition 3 – 10.10.01 Your PaperJet 55 prints the following lists To print the configuration, speed dial and one-touch lists You can obtain at any time a print-out of: – setup and configuration of your machine – speed dialling entries – one-touch entries.
PaperJet 55 user guide – Edition 3 – 10.10.01 To dial a one-touch phone number To search through the speed dial entries Do not put a document in the document feeder. Do not put a document in the document feeder. You can dial without lifting up the handset. 0-9 Press and hold the memory location number you want until the telephone number (if stored) is displayed. The number is automatically dialled. When you hear your call being answered, lift the handset and talk.
PaperJet 55 user guide – Edition 3 – 10.10.01 Copying documents Your PaperJet 55 can act as a convenience copier and make multiple copies of a document as well as enlarging or reducing your original. To stop copying Stop Remove any remaining sheets of paper in the document feeder. Do not use • • • • • Torn, crumpled and rolled paper Paper that is too thin Wet or moist paper Carbon paper Correction fluid, paper clips or staples.
PaperJet 55 user guide – Edition 3 – 10.10.01 Additional features To set the print quality To set the print area of a document You can adjust the output quality of the printer. There are 2 settings: NORMAL and HIGH QUALITY. The default setting is HIGH QUALITY. You can set the print area of a received fax to 70% 76%, 80% or 94% of the original. The recommended reduction settings are: A4 = 94%, Letter = 80%, Legal = Off (no reduction).
PaperJet 55 user guide – Edition 3 – 10.10.01 To receive a document longer than the paper size To set the number of rings before your fax machine takes a call If you receive a document sent using a longer paper size than the one in your fax machine, you may find the text is cut off. If the fax machine is set to AUTOMATIC RX or PHONE FAX RX, it is pre-set to answer incoming calls after 2 rings. You can make the fax print the remaining text on another sheet.
PaperJet 55 user guide – Edition 3 – 10.10.01 To adjust the duration of the phone call alert beeps To change the remote start code Function Press until the display shows INSTALLATION F When your PaperJet 55 is set to PHONE/FAX RX mode it automatically answers all calls. If it is a phone call, it is set to beep for 20 seconds to alert you to pick up the handset. You can adjust the duration of these beeps. Press Start until the display shows TYPE Start CODE Enter the new digit you want after the ✱.
PaperJet 55 user guide – Edition 3 – 10.10.01 To switch the fax tones on and off To adjust the volume of the buzzer Function F Your machine will automatically play dialling tones and fax connection tones over the loudspeaker so that you can hear the progress of the call. You can switch the tones on and off.
PaperJet 55 user guide – Edition 3 – 10.10.01 To switch ECM mode on/off Function F ECM (Error Correction Mode) is a system for correcting errors caused by interference on the line. When switched on, the display shows E when sending or receiving to/from another machine using ECM. The default setting for your machine is to have ECM switched ON and you should not have to change it. However, you can switch it off if you wish.
PaperJet 55 user guide – Edition 3 – 10.10.01 To cancel polling To set a document for polling by another fax machine When you have set a polling time Function Insert a document in the document feeder. Display shows DOCUMENT READY Press until the display shows POLLING RX F Display shows ALREADY ENTERED Set the resolution and contrast if necessary. Start Display shows CHANGE PARAM? Start Volume Start F Start To confirm cancellation. Your fax machine returns to standby.
PaperJet 55 user guide – Edition 3 – 10.10.01 Connecting an answering machine Your PaperJet 55 can work with an answering machine so that you can take voice and fax messages. To ensure the two machines work together, the fax machine must be in TAD/FAX RX mode and the answering machine line cord must be connected into the socket on the back of the PaperJet 55’s line cord doubler plug.
PaperJet 55 user guide – Edition 3 – 10.10.01 If your fax machine interrupts when messages are being left If your PaperJet 55 sometimes switches to fax while callers are trying to leave a message, it may help to increase the silence detection time or to switch it off. To change the silence detection time Function Press until the display shows INSTALLATION. F Display shows TEL.LINE SET UP. Start Press until the display shows SILENCE LAPSE: 6.
PaperJet 55 user guide – Edition 3 – 10.10.01 Connecting to a switchboard You can store the access code required to get an outside line so that you only have to press the EXTERNAL button. Volume With some switchboards you may also need to switch your PaperJet 55 from TONE dialling to PULSE dialling. Check with your switchboard manager or supplier to see if this is necessary. Press the < > buttons to display the options: FLASH or PREFIX. If your access code is recall choose FLASH.
PaperJet 55 user guide – Edition 3 – 10.10.01 Using the External button External External External You can use the External button to insert the access code before numbers stored in the one touch and speed dial memories. Before entering the number (pages 21-22), press External, an E will appear in the display, and continue entering the number as normal. When dialling manually, just press External before dialling the number.
PaperJet 55 user guide – Edition 3 – 10.10.01 Help The error light comes on and an error message is displayed. An error report is automatically printed. Press the Stop button to reset the machine and check the message against the Error Messages list, page 42. If you run out of paper or ink. Your PaperJet 55 will store incoming faxes in the memory.
PaperJet 55 user guide – Edition 3 – 10.10.01 Your machine does not receive faxes automatically • Check that is has not been set for manual reception. • Check that you have ink and paper. • Check for paperjams. You cannot print faxes or copy documents • Check for paper jams. • Check that you have ink and paper. • The type of paper you are using may not be correct, check paper size and weight shown on page 15.
PaperJet 55 user guide – Edition 3 – 10.10.01 Error codes Other problems may be accompanied by a display of ERROR CODE and a number. Check the number against the list below. CODE MESSAGE ERROR CAUSE ACTION OK No message. Operation completed successfully No action. 03 RECEIVER DOES NOT ANSWER The number you are calling does not answer or is not a fax or there is no dial tone. Check for dial tone by lifting the handset and if OK try calling again. 04 ERR.
PaperJet 55 user guide – Edition 3 – 10.10.01 Error messages If you see an error message on the display, check here for its meaning and solution. Messages are listed in alphabetical order. AUTOREDIAL nnn COVER OPEN Close the printer compartment cover. DOC IN MEMORY A received fax is stored in the memory because it could not be printed right away. Check the problem on the display and clear it. Last fax call failed. Your machine will redial after nnn seconds. LAST TX ERR.
PaperJet 55 user guide – Edition 3 – 10.10.01 POLL. RETRY nnn The last polling call failed. Your fax is waiting to redial the number after nnn seconds. Beeps Error beeps REMOVE DOCUMENT, PRESS Short beep – wrong key pressed when following a set of instructions. A document jam has occurred. Press the Stop button and if the page is not ejected automatically, remove it by hand. (See Removing jammed pages, page 48.) Long beep – unsuccessful procedure.
PaperJet 55 user guide – Edition 3 – 10.10.01 Maintenance 2 Pull the green levers towards the front of the machine to release the printhead assembly. Cleaning your PaperJet 55 First disconnect it from the mains power supply and the telephone line. 3 Lift out the assembly. Clean with a cloth dampened with diluted washing-up liquid. Never use household polish as this may damage your fax machine. Never use a dry cloth as this may cause static shock.
PaperJet 55 user guide – Edition 3 – 10.10.01 6 Insert the new assembly into the holder with the electrical contacts facing towards the front of the machine. 2 Gently pull the black lever at the side of the printhead assembly to the side to release the cartridge. 7 Pull the assembly towards the front of the machine until you hear it click into position. 3 Lift out the cartridge. 4 Remove the new cartridge from its packaging. Holding it by the finger grip, peel off the protective film.
PaperJet 55 user guide – Edition 3 – 10.10.01 Manually cleaning the printhead contacts Lift the printer compartment cover. FRONT OF MACHINE Remove the print cartridge and head. 6 Close the cover To clean the print head and nozzles If the printing quality deteriorates you can quickly clear the print head and test the nozzles with a print-out showing their condition. Function F Use a slightly damp cloth to clean the electrical contacts taking care not to touch the nozzles.
PaperJet 55 user guide – Edition 3 – 10.10.01 Cleaning the print head pad Cleaning the optical scanner Lift the printer compartment cover. Dust or dirt on the optical glass may cause scanning problems such as vertical lines on a received fax or copied document. Move the print cartridge to the right hand side of the machine. If after cleaning, you still get vertical streaks on printed documents, contact your service engineer. NOTE Clean excess ink off the print head pad with a dry cotton swab.
PaperJet 55 user guide – Edition 3 – 10.10.01 Removing jammed pages If a document or sheet of paper becomes jammed while sending a fax or during copying the display shows REMOVE DOCUMENT, PRESS If paper used to print received faxes or photocopies becomes jammed the display shows PAPER ERROR, PRESS First try ejecting the paper by pressing the Stop button. If the paper does not come out automatically: Remove any paper still in the feeders. Lift the printer compartment cover.
PaperJet 55 user guide – Edition 3 – 10.10.01 Technical information PaperJet 55 Model ......................................................Desktop transceiver Display ....................................................LCD 16 + 16 characters. Memory capacity* .....................................21 pages Dimensions Width ......................................................359mm Depth ......................................................234 + 84mm (with paper support extension) Height .................
PaperJet 55 user guide – Edition 3 – 10.10.01 Reception features Printing method . . . . . . . . . . . . . . . . . . . . . Printing on plain paper with ink jet printer Max. printing width . . . . . . . . . . . . . . . . . . . 208mm Printing paper . . . . . . . . . . . . . . . . . . . . . . . A4 (210 x 297mm), Letter and Legal US Letter (216 x 279mm) and US Legal (216 x 356mm) Weight 70-90gsm Paper feed . . . . . . . . . . . . . . . . . . . . . . . . .
PaperJet 55 user guide – Edition 3 – 10.10.
PaperJet 55 user guide – Edition 3 – 10.10.
PaperJet 55 user guide – Edition 3 – 10.10.
PaperJet 55 user guide – Edition 3 – 10.10.01 Offices worldwide The telecommunications services described in this publication are subject to availability and may be modified from time to time. Services and equipment are provided subject to British Telecommunications plc’s respective standard conditions of contract. Nothing in this publication forms any part of any contract. TouchtoneTM is a registered trade mark of British Telecommunications plc in the UK. © British Telecommunications plc 2000.