User's Manual Part 1

section 03
page
5
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click Insert to add the photo.
D. CLIENT STATUS
The client status field is useful for keeping track of the amount and type of assessments
you have completed. Client status can also be used as a criterion under Statistical Que-
ries. The drop-down menu should already be populated with status options, but you can
also add, edit or remove status information by double clicking on the blank text field.
E. START/END TIME
The assessment start time and date are automatically logged on the Client Case page when
you click on New Case in the Client Information Screen. In order to record an end time,
simply double click in the corresponding blank field once the assessment is completed,
and the current time will be entered into the field. You may also manually enter a time by
typing in the text field. The evaluation times will be displayed on the cover sheet of your
report.
F. EVALUATOR 1 AND 2
The Evaluator 1 and 2 fields allow the evaluator(s) to enter their name and credentials
into the Client Case page. Enter a new Evaluator by double clicking in text field. A screen
will pop up which will allow you to enter in the Evaluator’s name, designation, occupation
and registration number. This information will be included in the front of the report and
beneath the signature sign-off line (if a signature is requested when printing the report).
Please note this is not a feature of all reports printed in ODES. Click the Allow Digital
Signature checkbox if you would like to add your signature to the software; this is a useful
tool if you are anticipating e-mailing reports. See Section 2-IV-B on directions for adding a
digital signature.
G. ADDING IN ICD-9 CODES
ICD-9 codes can be stored within ODES for later use. Double click the blank ICD-9 Codes
box on the Client Case page, and a screen will pop up allowing you to select the proper
codes. To assign an existing ICD-9 code to your client, select the code from the Codes in
Database drop-down menu and click Add. Create new codes by double clicking on the ICD-9
Codes in Database field and entering in the code and description. Once an ICD-9 code has
been added to the database, it will be available from the drop-down menu for future cli-
ents. In addition, once a code is entered, it is available for use in the note templates.
H. AREAS OF COMPLAINT
A client’s areas of complaint may be obtained from his or her responses to the Pain Dia-
gram or the Ransford Pain Diagram. To enter the information into the database, double
click on the large Area of Complaint Information box or click Add in the Area of Complaint
Information section of the Client Case page. A pain diagram will be displayed, which will
allow you to enter in location information and pain descriptions. After clicking on the dia-
gram location where the client presents a complaint, complete the chart that is below the
body diagrams. Once you have entered all the information, click Add, and it will appear on
the Client Case page.
I. LOCKING CASES
This feature allows the evaluator to prevent other individuals from modifying a case. In
order to access a locked case, a password must be entered. Please note that it is your
responsibility to remember this password. If the password is forgotten, our technical sup-
port/customer service staff at BTE Technologies, Inc. will not be able to help you retrieve
it. Lock the case by clicking Lock Case at the bottom of the Client Case page. A screen will