imageCLASS MF735Cdw / MF733Cdw / MF731Cdw / MF634Cdw / MF632Cdw User's Guide USRMA-1738-03 2017-11 en Copyright CANON INC.
Contents Setting Up ............................................................................................................................................................ Main Functions 3 ......................................................................................................................................................... 4 Preparations Required Before Use Preventing Unauthorized Access ..............................................................................................
Configuring E-Mail/I-Fax Communication Settings ............................................................................................ 89 Procedure for Setting a Shared Folder as a Save Location Setting a Shared Folder as a Save Location ........................................................................................ 93 ....................................................................................................... 94 Procedure for Setting a FTP Server as a Save Location .........
Registering Destinations ....................................................................................................................................... 182 Registering Destinations in the Address Book ...................................................................................................... 184 Registering Multiple Destinations as a Group .................................................................................................
Printing a Document Secured by a PIN (Secure Print) Printing via Secure Print ............................................................................................ 266 .............................................................................................................................. 267 Printing from a USB Memory Device (Memory Media Print) .................................................................................... 270 Scanning ................................................
Configuring the Network Security Settings ............................................................................................................ 368 Restricting Communication by Using Firewalls ..................................................................................................... 370 Specifying IP Addresses for Firewall Settings ..................................................................................................
............................................................................................................................................................ 491 ......................................................................................................................................................... 493 ............................................................................................................................................................
Countermeasures for Each Error Code Clearing Paper Jams ................................................................................................................ 658 .............................................................................................................................................. 668 Paper Jams in the Feeder ...................................................................................................................................
Setting Up Setting Up Setting Up ............................................................................................................................................................... 3 Main Functions ...................................................................................................................................................... 4 Preparations Required Before Use ...................................................................................................................
Setting Up Registering the Fax Number and Unit Name .................................................................................................. 80 Selecting the Receive Mode ............................................................................................................................ 81 Connecting the Telephone Line ...................................................................................................................... 82 Configuring Scan Settings .........................
Setting Up Setting Up 1W2U-000 Before using the functions of the machine, the environmental conditions must be set in advance. To begin with, check the sequences of flow required to complete the setup, and then perform the actual settings. Preparations Required Before Use(P. 5) ● The functions installed on the machine vary depending on the model you purchased. Before using the machine, see Main Functions(P. 4) and check the available functions.
Setting Up Main Functions 1W2U-001 This manual covers all the functions of the model series you purchased. Before getting started, check which functions are available on the model you purchased.
Setting Up Preparations Required Before Use 1W2U-002 Set up the machine following steps 1 to 5 in order. For more information about a particular step, click on the link to go to the corresponding section. In addition, to use the machine safely, also check Preventing Unauthorized Access(P. 7) . Step 1 Setting Up Using the Setup Guide(P. 9) Step 2 Setting Up the Network Environment(P. 13) ● Configure the network settings that are not covered in the Setup Guide.
Setting Up Setting from the Remote UI ● When the network environment settings are complete, you can efficiently set the machine from a computer using Remote UI. Starting Remote UI(P. 419) Importing data from another machine to save time ● As long as the model is the same, you can save setting data registered on another Canon printer/ multifunction machine to a computer (export) and load the setting data to this machine (import). Importing/Exporting the Setting Data(P.
Setting Up Preventing Unauthorized Access 1W2U-003 This section describes the security measures on how to prevent unauthorized access from the external network. This is a must-read for all users and administrators before using this machine, other printers, and multifunction machines connected to the network.
Setting Up access from the external networks. If you want to assign a global IP address to and use a printer/ multifunction machine, contact your network administrator. Using Firewall to Restrict Transmission A firewall is a system that prevents unauthorized access from the external networks and protects against attacks/ intrusions to a local area network.
Setting Up Setting Up Using the Setup Guide 1W2U-004 When the machine is turned on ( Turning ON the Machine(P. 116) ) for the first time, the Setup Guide starts up to assist you to configure the initial settings of the machine by following the on-screen guidance. In the Setup Guide, the setting screens are displayed in the following order.
Setting Up 6 Gently close the feeder. 7 Select . ➠ Adjustment starts. ● When adjustment is complete, remove the adjustment image from the platen glass. Step 4 Setting the Wireless LAN Configure the settings to connect to the network using the wireless LAN. 1 Select . ● If you select , wireless LAN is not set, and the Setup Guide proceeds to step 5. 2 Select . 3 Select the setting method. ● For more information about the wireless LAN settings, see Wireless LAN(P.
Setting Up Setting the Date/Time 1W2U-005 Set the date and time for the machine. The date and time are used as the reference for the functions specifying the time, therefore, they need to be set accurately. Setting the Time Zone(P. 11) Setting the Current Date and Time(P. 11) Setting the Daylight Saving Time(P. 12) Setting the Time Zone If the time zone setting is changed, the values set in are also changed accordingly. 1 Select
Setting Up 4 Select . ● Set
Setting Up Setting Up the Network Environment 1W2U-006 When connecting the machine to a wired or wireless local area network (LAN), you need to set an IP address unique to the selected network. Select "wired" or "wireless" depending on your communication environment and networking devices. For specific IP address settings, contact your Internet service provider or Network Administrator. ● If the machine is connected to an unsecured network, your personal information might be leaked to a third party.
Setting Up ● To connect to an IEEE 802.1X network, see Authentication Settings(P. 398) . Configuring IEEE 802.1X Select wired or wireless LAN. Selecting Wired LAN or Wireless LAN(P. 15) Connect to a wired or wireless LAN. ● Proceed to the section that corresponds to the setting you selected in step 2. Connecting to a Wired LAN(P. 16) Connecting to a Wireless LAN(P. 17) Set the IP address as necessary. ● At the time of purchase, the machine is set to automatically acquire an IP address.
Setting Up Selecting Wired LAN or Wireless LAN 1W2U-007 After you decide on wired or wireless LAN to connect the machine to the computer, select wired LAN or wireless LAN using the operation panel. Note that if you change the setting from to or vice versa, you will need to uninstall the drivers installed on your computer and then reinstall them. For more information, see the manuals for the relevant drivers on the online manual website. 1 Select
Setting Up Connecting to a Wired LAN 1W2U-008 Connect the machine to a computer via a router. Use a LAN cable to connect the machine to the router. 1 Connect a LAN cable. ● Connect the machine to a router by using a LAN cable. ● Push the connector in until it clicks into place. 2 Wait for several minutes. ➠ The IP address is set automatically. ● You can set the IP address manually. Setting IP Addresses(P. 30) LINKS Setting Up the Network Environment(P.
Setting Up Connecting to a Wireless LAN 1W2U-009 Wireless routers (or access points) connect the machine to a computer via radio waves. If your wireless router is equipped with Wi-Fi Protected Setup (WPS), configuring your network is automatic and easy. If your networking devices do not support automatic configuration, or if you want to specify authentication and encryption settings in detail, you need to manually set up the connection. Make sure that your computer is correctly connected to the network.
Setting Up ◼ PIN Code Mode Some WPS routers do not support the push button mode. If WPS PIN code mode is mentioned on the package or in the instruction manuals of your networking device, set up the connection by entering the PIN code. Setting Up Connection Using WPS PIN Code Mode(P. 21) ● If the wireless router is set to use WEP authentication, you may not be able to set up connection using WPS.
Setting Up Setting Up Connection Using WPS Push Button Mode 1W2U-00A If your wireless router supports WPS push button mode, you can easily set up a connection with a WPS button. ● How to operate the wireless router may vary on each device. See the instruction manuals for your networking device for help. 1 Select
Setting Up 9 Select . ➠ Wait several minutes until the IP address and other items are set automatically. Signal strength ● When more than one wireless router is available for connection, the machine connects to the device with the strongest signal. Signal strength is measured using RSSI (Received Signal Strength Indication). ● You can set the IP address manually. Setting IP Addresses(P.
Setting Up Setting Up Connection Using WPS PIN Code Mode 1W2U-00C If your wireless router supports WPS PIN code mode, generate a PIN code with the machine and register the code to the networking device. ● How to operate the wireless router may vary on each device. See the instruction manuals for your networking device for help. From a Computer 1 Access your wireless router from a computer and display the screen for entering a WPS PIN code.
Setting Up ● The PIN code must be registered within 10 minutes after selecting in step 7. If an error message is displayed during setup ● Select and return to step 6. From the Operation Panel 9 10 Wait until the message is displayed. Select . ➠ Wait several minutes until the IP address and other items are set automatically. Signal strength ● When more than one wireless router is available for connection, the machine connects to the device with the strongest signal.
Setting Up Setting Up Connection by Selecting a Wireless Router 1W2U-00E You can search the wireless routers (or access points) available for connection and select one from the display of the machine. For the network key, enter a WEP key or PSK. Before selecting a wireless router, check and write down the required setup information, including the SSID and network key ( Checking the SSID and Network Key(P. 29) ).
Setting Up To view details of security settings ● Select the wireless LAN router, and select . To return to the original screen, select . If your wireless router is not found ● Check whether the machine is properly installed and ready to connect to the network. Settings Problems(P. 617) 8 Installation/ Enter the network key that you have written down. ● Enter the network key, and select . ● On how to enter text, see 9 Entering Text(P. 131) . Select .
Setting Up If the IP address of the machine has changed ● In a DHCP environment, the IP address of the machine may be changed automatically. If this happens, the connection is maintained as long as the machine and the computer belong to the same subnet. LINKS Connecting to a Wireless LAN(P.
Setting Up Setting Up Connection by Specifying Detailed Settings 1W2U-00F If you want to specify the security settings in detail or cannot establish the wireless connection using the other procedures, manually enter all the required information for the wireless LAN connection. Before specifying detailed settings, check and write down the required information, including the SSID, network key, and wireless security protocols. Checking the SSID and Network Key(P. 29) 1 Select
Setting Up Sets open system authentication, which is also called "open authentication." Uses the WEP key as a password. When is selected ● When connecting to a wireless LAN, the machine experiences an authentication error if the shared key authentication is set on the wireless router. If this happens, the machine automatically changes the setting to and retries the connection. 3 Select the WEP key you want to edit.
Setting Up 8 Select . If an error message is displayed during setup ● Select , check whether the specified settings are correct, and return to step 5. 9 10 Wait until message is displayed. Select . ➠ Wait several minutes until the IP address and other items are set automatically. Signal strength ● When more than one wireless router is available for connection, the machine connects to the device with the strongest signal.
Setting Up Checking the SSID and Network Key 1W2U-00H When manually setting up a wireless connection, you need to specify the SSID and network key of your wireless router. The SSID and network key may be indicated on these networking devices. Check your devices and write down the necessary information before setting up the connection. For more information, see the instruction manuals for your networking devices or contact your manufacturer. SSID A name given for identifying a specific wireless LAN.
Setting Up Setting IP Addresses 1W2U-00J Connecting the machine to a network requires a unique network IP address. Two versions of IP addresses are available: IPv4 and IPv6. Configure these settings depending on the network environment. To use IPv6 addresses, you need to properly configure the IPv4 address settings. Setting IPv4 Address(P. 31) Setting IPv6 Addresses(P.
Setting Up Setting IPv4 Address 1W2U-00K The machine's IPv4 address can be either assigned automatically by a dynamic IP addressing protocol, such as DHCP, or entered manually. When connecting the machine to a wired LAN, make sure that the connectors of the LAN cable are firmly inserted into the ports ( Connecting to a Wired LAN(P. 16) ). You can test the network connection if necessary. Setting IPv4 Address(P. 31) Testing the Network Connection(P.
Setting Up If you do not want to use DHCP/BOOTP/RARP to assign an IP address ● Select . If you select when these services are unavailable, the machine will waste time and communications resources searching the network for these services. 4 Check that is set to . ● If is selected, change the setting to . 5 Select . ● IP addresses assigned via DHCP override the address obtained via Auto IP.
Setting Up 4 Enter the IPv4 address of another device on the network, and select . ➠ If a proper connection has been established, is displayed. LINKS Setting IPv6 Addresses(P. 34) Viewing Network Settings(P. 37) Configuring WINS(P.
Setting Up Setting IPv6 Addresses 1W2U-00L The IPv6 addresses of the machine can be configured via the Remote UI. Before setting IPv6 addresses, check the IPv4 address settings ( Viewing IPv4 Settings(P. 37) ). You need to set the correct IPv4 settings to use IPv6 addresses. Note that the scan function that uses the scanner driver or MF Scan Utility is not available in an IPv6 environment.
Setting Up [Use IPv6] Select the check box to enable IPv6 on the machine. When not using IPv6, clear the check box. [Stateless Address 1] Select the check box when using a stateless address. When not using a stateless address, clear the check box. [Use Manual Address] When you want to manually enter an IPv6 address, select the check box and enter the IP address, prefix length, and default router address in the corresponding text boxes. [IP Address] Enter an IPv6 address.
Setting Up Selecting settings from the operation panel ● IPv6 settings can also be accessed from
Setting Up Viewing Network Settings 1W2U-00R Viewing IPv4 Settings(P. 37) Viewing IPv6 Settings(P. 37) Viewing the MAC Address for Wired LAN(P. 37) Viewing the MAC Address and Information for Wireless LAN(P. 38) ● The IP address is not correctly configured if it is displayed as "0.0.0.0". ● Connecting the machine to a switching hub or bridge may result in a connection failure even when the IP address is correctly configured.
Setting Up Viewing the MAC Address and Information for Wireless LAN 1 Select
Setting Up Configuring Settings for Communication with a Computer 1W2U-00S Specify the protocol and port when operating the machine from a computer via the network. Before configuring the machine for printing or faxing from a computer, perform the basic setup procedures. For more information, see the manuals for the relevant drivers on the online manual website. Configuring Printing Protocols and WSD Functions(P. 40) Configuring Printer Ports(P. 43) Setting Up Print Server(P.
Setting Up Configuring Printing Protocols and WSD Functions 1W2U-00U Configure the protocols that are used for printing documents from a networked computer. ● For more information about the basic operations to be performed when setting the machine from the Remote UI, see Setting Up Menu Options from Remote UI(P. 427) . 1 Start the Remote UI and log in to System Manager Mode. Starting Remote UI(P. 419) 2 Click [Settings/Registration] on the Portal page. 3 Click [Network Settings].
Setting Up Configuring WSD 1 Select [WSD Settings] 2 Configure the settings as necessary. [Edit]. [Use WSD Printing] Select the check box to print via WSD. When not using WSD printing, clear the check box. [Use WSD Browsing] Select the check box to obtain information about the machine from a computer via WSD. This check box is automatically selected when the [Use WSD Printing] check box is selected.
Setting Up more information about how to install the driver for the WSD network, see the manuals for the relevant drivers on the online manual website. To change the port number ● The same port number used for the machine and a computer must be used for printing protocol. Configuring Printer Ports(P. 43) Changing Port Numbers(P. 377) LINKS Configuring Printer Ports(P.
Setting Up Configuring Printer Ports 1W2U-00W Printing errors can occur when the IP address of the machine has been changed, or when a printer has been added via the Windows printer folder. These errors are typically caused by incorrect printer port settings. For example, an incorrect port number or port type may have been specified. In such situations, your attempt to print fails because the document data cannot reach the machine.
Setting Up Standard TCP/IP Port This is a standard Windows port. When you use this type of port, you need to add a new port every time that the IP address of the machine is changed. Select this type of port when you are using the machine in an IPv6 environment and when you cannot add an MFNP port. Adding an MFNP port 1 Click [Add Port]. 2 Select [Canon MFNP Port] in [Available port types] and click [New Port]. 3 Select [Auto Detect] and select the machine when it is detected, and then click [Next].
Setting Up ● When the next screen is displayed, follow the instructions on the screen. *When you select the [Device Type], select [Canon Network Printing Device with P9100] under [Standard]. 5 Click [Finish]. 6 Click [Close]. Changing the port type or number If the printing protocol (LPD or RAW) has been changed on the machine side ( Configuring Printing Protocols and WSD Functions(P. 40) ) or the port number has been changed ( Changing Port Numbers(P.
Setting Up ● If you selected [Raw], change the [Port Number]. ● If you selected [LPR], enter "lp" in [Queue Name]. 3 4 Click [OK]. Click [Close]. LINKS Setting Up Print Server(P.
Setting Up Setting Up Print Server 1W2U-00X With a print server, you can reduce the load on the computer that you print from. The print server also makes it possible to install the drivers on each computer over the network, which saves you the trouble of installing the drivers on each computer by using the provided DVD-ROM. To set up a computer on the network as a print server, configure the settings for sharing the printer.
Setting Up 1 Click [Additional Drivers]. 2 Select the check box for the bit architecture that other computers are running, and click [OK]. ● Select additional drivers from the following, according to the operating system of the print server. Print server Select the check box for 32-bit operating systems [x64] 64-bit operating systems [x86] under [Processor] ● If you do not know whether your Windows operating system is a 32-bit or 64-bit version, see Checking the Bit Architecture(P. 731) .
Setting Up 3 Follow the on-screen instructions to install the drivers. LINKS Printing from a Computer(P.
Setting Up Configuring the Machine for Your Network Environment 1W2U-00Y The configuration of a network varies depending on the purpose of the network. The machine has been designed to be compatible with as many network configurations as possible, and it is equipped with a variety of technologies. Consult your Network Administrator and set a configuration to suit your network environment. Configuring Ethernet Settings(P. 51) Changing the Maximum Transmission Unit(P.
Setting Up Configuring Ethernet Settings 1W2U-010 Ethernet is a standard for communicating data in a local area network (LAN). You can set the communication mode and the Ethernet type. In general, the machine can be used without changing the defaults ( (P. 463) ), but you can change these settings to suit your network environment. 1 Select
Setting Up Simultaneously sends and receives communication data. Use this setting for most environments. 3 4 Select . 5 select the Ethernet type. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. LINKS Changing the Maximum Transmission Unit(P. 53) Setting a Wait Time for Connecting to a Network(P.
Setting Up Changing the Maximum Transmission Unit 1W2U-011 In most Ethernet networks, the maximum size of a packet that can be sent is 1500 bytes. A packet refers to a chunk of data into which the original data is divided before being sent. The maximum transmission unit (MTU) may vary on each network. Change the settings of the machine as necessary. For more information, contact your Network Administrator. 1 Select
Setting Up Setting a Wait Time for Connecting to a Network 1W2U-012 When a network is designed to enjoy redundant connectivity with multiple switching hubs or bridges, it must have a mechanism to prevent packets from looping. One effective solution is to define the role of each switch port. However, communication may still be disrupted for several tens of seconds immediately after you change the way that network devices are connected, or if you add a new device.
Setting Up Configuring DNS 1W2U-013 DNS (Domain Name System) provides a service for name resolution that associates a host (or domain) name with an IP address. Configure the DNS, mDNS, or DHCP option settings as necessary. Note that the procedures for configuring DNS are different for IPv4 and IPv6. ● For more information about the basic operations to be performed when setting the machine from the Remote UI, see Setting Up Menu Options from Remote UI(P. 427) .
Setting Up [DHCP Option Settings] [Acquire Host Name] Select the check box to enable Option 12 to obtain the host name from the DHCP server. [DNS Dynamic Update] Select the check box to enable Option 81 to dynamically update the DNS records through the DHCP server. [Acquire DNS Server Address] Select the check box to enable Option 6 to obtain a DNS server address from the DHCP server. [Acquire Domain Name] Select the check box to enable Option 15 to obtain a domain name from the DHCP server.
Setting Up [mDNS Settings] [Use mDNS] Adopted by Bonjour, mDNS (multicast DNS) is a protocol for associating a host name with an IP address without using DNS. Select the check box to enable mDNS and enter the mDNS name in the [mDNS Name] text box. 3 Click [OK]. Configuring IPv6 DNS 1 Select [IPv6 Settings] 2 Configure IPv6 DNS settings. [Edit]. ● The [Use IPv6] check box must be selected to configure the settings. Setting IPv6 Addresses(P.
Setting Up Enter alphanumeric characters for the name of the domain the machine belongs to, such as "example.com." [DNS Dynamic Update] Select the check box to dynamically update the DNS records whenever the machine's IP address is changed. To specify the type(s) of addresses you want to register to the DNS server, select the check box for [Register Manual Address], [Register Stateful Address], or [Register Stateless Address].
Setting Up Configuring SMB 1W2U-014 Server Message Block (SMB) is a protocol for sharing resources, such as files and printers, with more than one device in a network. The machine uses SMB to store scanned documents into a shared folder. Depending on your network, you may have to set the NetBIOS name and workgroup name. NetBIOS Name In a Windows network that uses NetBIOS, NetBIOS names are used for identifying network-connected computers as well as for file sharing and other network services.
Setting Up [NetBIOS Name] Enter alphanumeric characters for the NetBIOS name of the machine. [Workgroup Name] Enter alphanumeric characters for the name of the workgroup that the machine belongs to. ● NetBIOS names or workgroup names that start with an asterisk (*) cannot be registered to a WINS server. 6 Click [OK]. 7 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. LINKS Configuring WINS(P.
Setting Up Configuring WINS 1W2U-015 Windows Internet Name Service (WINS) is a name resolution service that associates a NetBIOS name (a computer or printer name in an SMB network) with an IP address. To enable WINS, the WINS server must be specified. ● In order to specify WINS server settings, NetBIOS name and workgroup name are required to be set. Configuring SMB(P. 59) ● The function is not available in an IPv6 network.
Setting Up ● If the IP address of the WINS server is obtained from a DHCP server, the obtained IP address overrides the IP address entered in the [WINS Server Address] text box. 6 Click [OK]. 7 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Selecting settings from the operation panel ● WINS settings can also be accessed from
Setting Up Registering LDAP Servers 1W2U-016 If an LDAP server is implemented in the network, you can search the server for fax numbers or e-mail addresses, and then specify them as destinations or register them in the Address Book. Note also that if send function authentication ( LDAP Server Authentication(P. 364) ) is enabled, you must register the server used for authentication. You can register a maximum of five LDAP servers each for searching and for authentication to the machine.
Setting Up [Server Name] Enter the name to be assigned to the LDAP server. [Server Address] Enter the IP address of the LDAP server or enter alphanumeric characters for the host name of the server (example: ldap.example.com). [Server Address] and DNS ● To prevent errors from occurring when searching for destinations, make sure to check the following: - If the host name is entered for [Server Address], make sure that a DNS server is available in the network.
Setting Up Specify how long the machine searches. [Login Information] Select [Do Not Use], [Use], or [Use (Security Authentication)] depending on the type of authentication implemented by the LDAP server. When [Use] or [Use (Security Authentication)] is selected, the user name and password must be specified. [Do Not Use] Select not to authenticate the machine using the login information. [Use] Select to authenticate the machine using the login information.
Setting Up [Server Name] Enter the name to be assigned to the LDAP server. [Server Address] Enter the IP address of the LDAP server or enter alphanumeric characters for the host name of the server (example: ldap.example.com). [Server Address] and DNS ● To prevent errors from occurring when searching for destinations, make sure to check the following: - If the host name is entered for [Server Address], make sure that a DNS server is available in the network.
Setting Up [User Name Attribute] Enter the attribute name, to be compared with a user name entered during authentication, consisting of alphanumeric characters (Example: "sAMAccountName"). ● Not required if [Use (Security Authentication)] is selected in [Login Information]. [E-Mail Address Attribute] Enter the attribute name, to be used for obtaining an e-mail address from the authentication server, consisting of alphanumeric characters (Example: "mail").
Setting Up Monitoring and Controlling the Machine with SNMP 1W2U-017 Simple Network Management Protocol (SNMP) is a protocol for monitoring and controlling communication devices in a network by using Management Information Base (MIB). The machine supports SNMPv1 and security-enhanced SNMPv3. You can check the status of the machine from a computer when you print documents or use the Remote UI. You can enable either SNMPv1 or SNMPv3, or both at the same time.
Setting Up 5 Specify SNMPv1 settings. ● If you do not need to change SNMPv1 settings, proceed to the next step. [Use SNMPv1] Select the check box to enable SNMPv1. You can specify the rest of SNMPv1 settings only when this check box is selected. [Use Community Name 1]/[Use Community Name 2] Select the check box to specify a community name. If you do not need to specify a community name, clear the check box. [Community Name] Enter alphanumeric characters for the name of the community.
Setting Up [Use SNMPv3] Select the check box to enable SNMPv3. You can specify the rest of SNMPv3 settings only when this check box is selected. [Enable User] Select the check box to enable [User Settings 1]/[User Settings 2]/[User Settings 3]. To disable user settings, clear the corresponding check box. [User Name] Enter alphanumeric characters for the user name. [MIB Access Permission] Select [Read/Write] or [Read Only] for the access privileges to MIB objects.
Setting Up ● With SNMP, the printer management information, such as printing protocols and printer ports, can be monitored and obtained regularly from a computer on the network. [Acquire Printer Management Information from Host] Select the check box to enable monitoring of the printer management information of the machine via SNMP. To disable monitoring of the printer management information, clear the check box. 8 Click [OK]. 9 Restart the machine.
Setting Up Other Network Settings 1W2U-018 Configure the following items according to your network environment. Configuring FTP PASV Mode(P. 72) Configuring SNTP(P. 72) Monitoring the Machine from the Device Management Systems(P. 73) Configuring FTP PASV Mode PASV is an FTP communication mode used for file transfer. To connect to an FTP server through a firewall, you must use PASV mode. First check that the PASV mode is set on the FTP server.
Setting Up 5 Select the [Use SNTP] check box and specify the required settings. [Use SNTP] Select the check box to use SNTP for synchronization. If you do not want to use SNTP, clear the check box. [NTP Server Name] Enter the IP address of the NTP or the SNTP server. If DNS is available on the network, you can enter a host name (or FQDN) consisting of alphanumeric characters instead (example: ntp.example.com). [Polling Interval] Specify the interval between one synchronization and the next.
Setting Up information. SLP settings can be specified via the Remote UI. This section also describes the procedure to configure settings for communication between the machine and plug-ins for imageWARE Enterprise Management Console. *For more information about imageWARE Enterprise Management Console, contact your local authorized Canon dealer. To use imageWARE Enterprise Management Console plug-ins ● You need to enable the settings of the dedicated port and the SNMP settings.
Setting Up ● To change the port number for multicast discovery, see Changing Port Numbers(P. 377) . [Scope Name] To include the machine into a specific scope, enter alphanumeric characters for the scope name. 3 Click [OK]. Notifying a device management software of the power status of the machine 1 Select [Sleep Mode Notification Settings] 2 Select the [Notify] check box and specify the required settings. [Edit].
Setting Up
Setting Up Installing Drivers 1W2U-019 Install the various drivers and associated software on your computer. 1 Make the necessary preparation before proceeding with the installation. ● Install the optional devices on the main unit in advance. Optional Equipment(P. 718) ● If the machine is supplied with a DVD-ROM, insert the DVD-ROM into the drive on the computer. ● You can download drivers and software you are going to use from the Canon website (http:// www.canon.com/).
Setting Up Configuring Initial Settings for Fax Functions 1W2U-01A Follow steps 1 to 4 described below to configure the fax settings. First, determine which receive mode best suits your intended use, and then follow the on-screen instructions to configure the settings. For more information about a particular step, click on the link to go to the corresponding section. Step 1 Deciding Which Fax Receive Mode to Use(P. 79) Step 2 Registering the Fax Number and Unit Name(P.
Setting Up Deciding Which Fax Receive Mode to Use 1W2U-01C Before configuring the fax settings, determine which receive mode best suits your intended use. Intended use Receive mode Use fax only/Never use telephone This setting is for when you want to use the machine exclusively for receiving faxes, and you do not want to use the telephone. Mostly use telephone/Almost never use fax Connect your telephone to the machine. This setting is for when you mostly want to use the telephone.
Setting Up Registering the Fax Number and Unit Name 1W2U-01E Register the fax number and unit name of your machine. This information is printed at the top of each page sent from the machine. 1 Select
Setting Up Selecting the Receive Mode 1W2U-01F Select the receive mode that suits your intended use beforehand ( Use(P. 79) ). 1 Select . 2 Select the receive mode. Deciding Which Fax Receive Mode to ● Select or to select the receive mode for the operations you intend to carry out. ● If you have subscribed to a Distinctive Ring Pattern Detection (DRPD) service provided by your telephone company, is also available for the receiving mode. Receiving Faxes(P.
Setting Up Connecting the Telephone Line 1W2U-01H Connect the telephone line to the machine. 1 Connect the telephone line to the machine. ● Connect the included telephone cable to the telephone line jack on the machine ( ) and the telephone line jack on the wall. ● If you are using a telephone or answering machine, connect it to the external telephone jack ( ). ● If you are connecting an external telephone with fax functions, set up the telephone to receive faxes manually.
Setting Up Configuring Scan Settings 1W2U-01J To send scanned originals directly by e-mail or I-Fax or save them to shared folders or FTP server, you need to configure the network. The Send Function Setting Tool, an application that is included with the machine, will assist you with the required setup. Set the necessary configuration depending on your purpose and network environment. Saving to a Computer Preparing to Use the Machine as a Scanner(P.
Setting Up Preparing to Use the Machine as a Scanner 1W2U-01K To use this machine as a scanner, you must complete preparations in advance, including installation of software to a computer. For more information, see the manuals for the relevant drivers on the online manual website. In Windows, when connecting this machine to a computer via a wireless or wired LAN, you need to register this machine in "MF Network Scanner Selector" using the following procedure.
Setting Up Procedure for Setting to Send E-Mail/Send and Receive I-Fax 1W2U-01L Before configuring the machine for scanning to e-mail, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting to a Wireless LAN(P. 17) Connecting to a Wired LAN(P. 16) Make sure that you have the following information: ● The IP address of the machine. Viewing Network Settings(P. 37) ● An e-mail address to be registered as a destination.
Setting Up Configuring Basic E-Mail Settings 1W2U-01R This section describes how to configure the e-mail settings by using the Send Function Setting Tool. With the Send Function Setting Tool, you can also register e-mail addresses to the Address Book. ● The Send Function Setting Tool helps you configure the basic settings for sending e-mails.
Setting Up If the machine is not displayed in [Device List] ● Click [Search Again]. If the problem persists, click [Search by IP Address], enter the IP address of the machine, and then click [OK]. 6 2 Confirm the settings and click [OK]. Click [Start]. ● If the login screen is displayed, enter the appropriate ID and PIN in the corresponding text boxes, and then click [Logon]. 3 Click [Send to E-mail Settings].
Setting Up With the Send Function Setting Tool, you can register an e-mail address into in the Address Book. Select a number from the drop-down list. [Name for Favorites Number] Enter the name for identifying the destination to be registered. Set a name that will be easy for you to find later in the Address Book. [Send Destination Settings] [Destination E-mail Address] Enter the e-mail address that you want to send your scanned originals to.
Setting Up Configuring E-Mail/I-Fax Communication Settings 1W2U-01S Use the Remote UI to configure the detailed send and receive settings, such as the settings for using the machine to send and receive I-Faxes and the settings for POP authentication and encryption of communication before you send email or I-Faxes. Contact your provider or network administrator for the required settings.
Setting Up Specify the settings required for I-Fax reception [POP RX] Select the check box to receive I-Faxes. [POP Interval] This sets the interval (in minutes) used for automatically connecting to the POP3 server. If there are any I-Fax documents on the server, they are automatically received and printed. To disable automatic reception ● Set [POP Interval] to [0]. When [0] is set, you receive I-Faxes manually. Manually(P.
Setting Up [Use SMTP Authentication (SMTP AUTH)] To enable authentication on the SMTP server, select the check box and enter alphanumeric characters in the [User Name] text box. [Set/Change Password] To specify or change the password, enter alphanumeric characters in the [Password] text box. Configuring encrypted communication You can configure encryption of communication with an SMTP or POP3 server. [Use TLS for SMTP] Select the check box to use TLS for encrypting communication with the SMTP server.
Setting Up ● Depending on the network you are using, you may need to change the SMTP or POP3 port setting ( Changing Port Numbers(P. 377) ). For more information, contact your Internet service provider or Network Administrator. LINKS Procedure for Setting to Send E-Mail/Send and Receive I-Fax(P. 85) Configuring Basic E-Mail Settings(P. 86) Basic Operations for Scanning Originals(P. 284) Using Internet Fax (I-Fax)(P.
Setting Up Procedure for Setting a Shared Folder as a Save Location 1W2U-01U Before configuring the machine for scanning to shared folders, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting to a Wireless LAN(P. 17) Connecting to a Wired LAN(P. 16) Make sure that you have the following information: ● The IP address of the machine. Viewing Network Settings(P. 37) ● The name of the computer where the shared folder is located. Computer Name(P.
Setting Up Setting a Shared Folder as a Save Location 1W2U-01W The feature of scanning to shared folders is also called "Scan to SMB" because the feature uses Server Message Block (SMB), a Windows-specific technology. SMB is a protocol for sharing resources, such as files and printers, with more than one device in a network ( Configuring SMB(P. 59) ).
Setting Up If the machine is not displayed in [Device List] ● Click [Search Again]. If the problem persists, click [Search by IP Address], enter the IP address of the machine, and then click [OK]. 6 2 Confirm the settings and click [OK]. Click [Start]. ● If the login screen is displayed, enter the appropriate ID and PIN in the corresponding text boxes, and then click [Logon]. 3 Click [Store to Shared Folder Settings].
Setting Up [Favorites Number] With the Send Function Setting Tool, you can register a shared folder for saving scanned documents into in the Address Book. Select a number from the drop-down list. [Name for Favorites Number] Enter the name for identifying the destination to be registered. Set a name that will be easy for you to find later in the Address Book. [Store Destination Settings] [Protocol] The protocol that is used for sending scanned documents to a shared folder is displayed.
Setting Up Procedure for Setting a FTP Server as a Save Location 1W2U-01X Before configuring the machine for scanning to FTP Server, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting to a Wireless LAN(P. 17) Connecting to a Wired LAN(P. 16) Make sure that you have the following information: ● The IP address of the machine. Viewing Network Settings(P. 37) ● FTP server name. ● Path to the FTP server and folder name.
Basic Operations Basic Operations Basic Operations ............................................................................................................................................ 100 Parts and Their Functions ................................................................................................................................. 103 Front Side ................................................................................................................................................
Basic Operations Customizing the Home Screen ..................................................................................................................... 171 Registering Frequently Used Settings ........................................................................................................... 174 Changing the Default Settings for Functions .................................................................................................. 176 Setting Sounds ..................................
Basic Operations Basic Operations 1W2U-01Y This chapter describes basic operations, such as how to use the operation panel or how to load the paper, that are frequently performed to use the functions of the machine. ◼ Parts and Their Functions This section describes the exterior and interior parts of the machine and their functions, as well as how to use the keys on the operation panel and how to view the display. Parts and Their Functions(P.
Basic Operations ◼ Placing Originals This section describes how to place originals on the platen glass and in the feeder. Placing Originals(P. 135) ◼ Loading Paper This section describes how to load the paper into the paper drawer and multi-purpose tray. Loading Paper(P. 139) ◼ Customizing the Display This section describes how to rearrange buttons or create shortcut buttons in order to make it easier to use screens shown in the display. Customizing the Display(P.
Basic Operations ◼ Setting Sounds This section describes how to adjust the volume of various machine sounds, such as those produced when fax sending is complete or when an error occurs. Setting Sounds(P. 178) ◼ Entering Sleep Mode This section describes how to set the sleep mode. Entering Sleep Mode(P. 180) ◼ Registering Destinations This section describes how to register destinations for sending faxes or scanned documents. Destinations(P.
Basic Operations Parts and Their Functions 1W2U-020 This section describes the parts of the machine (exterior, front and back side, and interior) and how they function. In addition to describing the parts of the machine used for such basic operations as loading paper and replacing the toner cartridges, this section also describes the keys on the operation panel and display. Read this section for tips on how to use the machine properly. Front Side(P. 104) Back Side(P. 108) Interior(P. 109) Feeder(P.
Basic Operations Front Side 1W2U-021 Feeder Automatically feeds originals into the machine for scanning. When two or more sheets of original are loaded in the feeder, originals can be scanned continuously. Feeder(P. 110) USB port (for USB device connection) Use this port to connect a third-party USB memory device or USB keyboard. Connecting a USB memory device allows you to print data from the memory device or store scanned originals on the memory device. Insert a USB Memory Device(P.
Basic Operations Lift handles Hold the lift handles when carrying the machine. Relocating the Machine(P. 591) Operation panel The operation panel consists of keys such as Home key, Stop key, a display, and status indicators. You can perform all the operations and specify settings from the operation panel. Operation Panel(P. 114) Basic Screens(P. 121) Output tray Printed paper is output to the output tray. Power switch Turns the power ON or OFF.
Basic Operations Insert a USB Memory Device 1W2U-022 Insert a USB memory into the USB port on the front side of the machine. You can directly print data from a USB memory or directly save scanned originals on a USB memory. Before using a USB memory device ● The supported formats of USB memory device are FAT16 and FAT32. ● It is necessary to set
Basic Operations LINKS Printing from a USB Memory Device (Memory Media Print)(P. 270) Saving Data to a USB Memory Device(P.
Basic Operations Back Side 1W2U-023 Rear cover Open the rear cover when clearing paper jams. Clearing Paper Jams(P. 668) Rating label The label shows the serial number, which is needed when making inquiries about the machine. Problem Cannot Be Solved(P. 680) When a Power socket Connect the power cord. USB port (for USB device connection) Use this port to connect devices such as a third-party USB keyboard.
Basic Operations Interior 1W2U-024 Toner cartridge tray Install the toner cartridges. Load the Y (yellow), M (magenta), C (cyan), and K (black) toner cartridges in the slots from the rear to the front respectively. Procedure for Replacing the Toner Cartridge(P. 586) LINKS Replacing the Toner Cartridge(P.
Basic Operations Feeder 1W2U-025 Feeder cover Open when clearing paper jams. Paper Jams in the Feeder(P. 670) Slide guides Adjust these guides to match the width of original. Original supply tray Automatically feeds originals into the machine for scanning. When two or more sheets of original are loaded in the feeder, originals can be scanned continuously. Placing Originals(P. 135) Original output tray Scanned originals are output here.
Basic Operations Multi-Purpose Tray 1W2U-026 MF735Cdw / MF733Cdw / MF731Cdw MF634Cdw / MF632Cdw Paper guides Adjust the paper guides to exactly the width of the loaded paper to ensure that paper is fed straight into the machine. For MF735Cdw / MF733Cdw / MF731Cdw ● Press the lock release lever that is indicated with an arrow in the illustration to release the lock and slide the paper guides. Paper tray Pull out the paper tray when loading paper. LINKS Loading Paper in the Multi-Purpose Tray(P.
Basic Operations Paper Drawer 1W2U-027 MF735Cdw / MF733Cdw / MF731Cdw MF634Cdw / MF632Cdw Paper guides Adjust the paper guides to exactly the size of the loaded paper to ensure that paper is fed straight into the machine. Press the lock release levers that are indicated with arrows in the illustrations to release the locks and slide the paper guides. Lock release lever (for extending the paper drawer) When loading Legal size paper, the paper drawer needs to be extended.
Basic Operations MF735Cdw / MF733Cdw / MF731Cdw MF634Cdw / MF632Cdw LINKS Loading Paper in the Paper Drawer(P.
Basic Operations Operation Panel 1W2U-028 ● The angle of the operation panel can be adjusted. Adjust it to an angle that is most comfortable for viewing the panel. Adjusting the Angle(P. 115) Display You can view the progress of the machine and error statuses. The display is also a touch panel, so you can specify settings by touching the screen directly. Basic Screens(P. 121) Basic Operation(P. 128) Sound Volume key Press to adjust volume. Setting Sounds(P.
Basic Operations Customizing the Home Screen(P. 171) Stop key Press to cancel printing and other operations. NFC (Near Field Communication) mark You can also use functions such as printing by waving a mobile device with Canon PRINT Business installed over this mark. Connecting with Mobile Devices(P. 325) Adjusting the Angle When it is difficult to view the touch panel display, adjust the angle of the operation panel. LINKS Basic Operation(P.
Basic Operations Turning ON the Machine 1W2U-029 This section describes how to turn ON the machine. 1 Make sure that the power plug is firmly inserted into a power outlet. 2 Press the power switch. ➠ The Start screen appears. Operation Panel(P. 114) ● You can select the screen that is displayed first after the machine is turned ON. Startup/Restoration>(P. 444) LINKS Turning OFF the Machine(P.
Basic Operations Turning OFF the Machine 1W2U-02A This section describes how to turn OFF the machine. 1 Press the power switch. ● It may take some time for the machine to completely shut down. Do not unplug the power cord until the display turns off. ● To restart the machine, wait for at least 10 seconds after the machine is turned OFF. ● You can specify the time for each day of the week and configure a setting to automatically turn OFF the machine. Powering OFF at a Fixed Time(P.
Basic Operations Powering OFF at a Fixed Time 1W2U-02C You can make a setting so that the power is automatically tuned OFF at a specified time on each day of the week. This allows you to avoid useless power consumption that may occur due to failure to turn OFF the power. By default, this function is disabled. ● For information about the basic operation to set up the machine from Remote UI, see Options from Remote UI(P. 427) . 1 Start the Remote UI and log in to System Manager Mode.
Basic Operations Enter the desired time to turn OFF the power. For any day of the week, leaving the time field blank means that the auto shutdown function is disabled for that day. 5 Click [OK].
Basic Operations Using the Operation Panel 1W2U-02E You can use the display and keys of the operation panel to configure machine settings or operate functions. This section describes basic usage of the display and keys. Basic Screens(P. 121) Basic Operation(P. 128) Entering Text(P. 131) ● If you want to invert the light and dark parts of the display: ● If you want to adjust the brightness of the display: (P. 468) (P. 468) LINKS Operation Panel(P.
Basic Operations Basic Screens 1W2U-02F The Home screen or settings screen appears on the display, allowing you to initiate functions such as copy and scan. You can also use the display to check information such as error messages and the machine's operation status. The screen is also a touch panel, so you can perform operations by touching the screen directly. Home Screen(P. 122) Screen(P. 125) Message Display(P.
Basic Operations Home Screen 1W2U-02H The Home screen is displayed when the power is turned ON or by pressing to specify settings for and register functions. on the operation panel. Use this screen Change page Use this to view another page in the Home screen. You can also flick sideways to change pages. Displays the totals for black and white and color printouts separately. Viewing the Counter Value(P. 604) Use this button to log out from the machine.
Basic Operations Application Library button You can use these buttons to perform convenient functions by a one-touch operation. For more information, see the manual on Application Library on the online manual website. Use this function to print a secure document. Printing a Document Secured by a PIN (Secure Print)(P. 266)
Basic Operations Press to view operation guidance and error causes/solutions. Shortcut buttons Display "Favorite Settings" that are registered to Copy, Fax, and Scan. Adding Buttons to the Home Screen(P. 171) LINKS Customizing the Home Screen(P.
Basic Operations Screen 1W2U-02J When you select , a screen appears in which you can check the progress of document processing as well as the status of the machine (the amount of toner remaining in the toner cartridges, etc.) and network settings such as the machine's IP address. Displays the details of any errors that occurred. Countermeasures for Each Message(P.
Basic Operations Status and logs of copied, printed, and sent/received documents Displays the current status of the selected item. The screen is shown below as an example. Displays the network settings such as the IP address of the machine and status such as the condition of wireless LAN communications. Viewing Network Settings(P. 37) Used to safely remove a USB memory device.
Basic Operations Message Display 1W2U-02K Messages are displayed on the screen in situations such as when paper runs out or when the expiration of the toner cartridge lifetime is reached. Countermeasures for Each Message(P. 644) When an Error Occurs In some cases when an error occurs, instructions on how to respond to the error are displayed. Follow the onscreen instructions to solve the problem. The screen displayed when a paper jam occurs is shown below as an example.
Basic Operations Basic Operation 1W2U-02L The display is a touch panel, allowing you to operate directly on the screen. Avoid the following actions. ● The display may malfunction or be damaged. - Pressing forcefully - Pressing with pointed objects (fingernails, ballpoint pen, pencil, etc.) - Operating with wet/soiled hands - Operating the display while an object is placed on it ● Before using the touch panel display, peel off the protective film from the display.
Basic Operations If an item is mistakenly touched ● Slide your finger away then release it from the screen to cancel the selection. To return to the previous screen ● Tap to return to the previous screen. ◼ Scrolling the Screen The scroll bar appears on the screen when there is still information that is undisplayed. If the scroll bar is displayed, flick the screen to scroll in the direction of the flick. Note that the scroll bar only appears while the screen is being touched.
Basic Operations ● You can change a variety of display-related settings, such as the display language: Settings>(P. 444) (P. 451) ● You can change various settings about the operability such as screen brightness: 130 (P.
Basic Operations Entering Text 1W2U-02R When entering text or a number, use the keyboard displayed on the screen. The numeric keys are displayed on the screen to enter only numbers. Switching the Type of Character Tap or <1/#> to switch the type of character that is entered. ● To enter upper case characters, tap . Deleting Text One character is deleted each time characters. is tapped. Holding down allows you to delete successive Moving the Cursor (Entering a Space) Tap or to move the cursor.
Basic Operations When buttons other than the numeric keys are displayed ● When <+>/<-> or / are displayed, you can tap the buttons to increase or decrease the numeric value or move the cursor. Entering Characters Using a USB Keyboard You can connect a keyboard to the USB port for USB devices on the Front Side(P. 104) or Back Side(P. 108) and enter text from the keyboard. Even while the keyboard is connected, you can enter text from the operation panel.
Basic Operations Logging in to the Machine 1W2U-02S If Department ID Management is enabled or System Manager IDs are enabled, you must log in before using the machine. You also need to log in if use of the fax and scan functions is restricted. Department ID Management Login(P. 133) Logging in to Authorized Send(P. 133) Department ID Management Login When the login screen appears, use the procedure below to enter the Department ID and PIN. ● When
Basic Operations 1 Enter your user name. 1 Select . 2 Enter your user name. ● On how to enter text, see 2 Enter the password. 1 Select . 2 Enter the password. 3 Entering Text(P. 131) . Select , and select the server for your authentication. ● Select the LDAP server where your user name and password are registered. 4 Select . ➠ The login screen switches to the fax or scan function Home screen.
Basic Operations Placing Originals 1W2U-02U Place originals on the platen glass or in the feeder. Use the platen glass when scanning thick or bound documents such as books. You can load two or more sheets of originals in the feeder so that they can be scanned continuously. For information on loadable sizes, etc., see Main Unit(P. 696) or Feeder(P. 700) . Placing Originals on the Platen Glass(P. 136) Placing Originals in the Feeder(P.
Basic Operations Placing Originals on the Platen Glass 1 Open the feeder. 2 Place the original face down on the platen glass. ● Align the corner of the original with the top-left corner of the platen glass. ● To scan transparent originals (for example, tracing paper or transparencies), cover them with plain white paper. 3 Gently close the feeder. ➠ The machine is ready to scan the document. When scanning is complete ● Remove the original from the platen glass.
Basic Operations 2 Spread the slide guides apart. ● Slide the slide guides outward until they are slightly farther apart than the actual original width. 3 Fan the original stack and align the edges. ● Fan the original stack in small batches, and align the edges by lightly tapping the stack on a flat surface a few times. 4 Place the original(s) face up in the feeder. ● Make sure that the original stack does not exceed the load limit line ( ).
Basic Operations Align the slide guides securely against the edges of the original ● Slide guides that are too loose or too tight can cause misfeeds or paper jam. While originals are being scanned ● Do not add or remove originals. When scanning is complete ● Remove the scanned originals from beneath the feeder to prevent paper jams.
Basic Operations Loading Paper 1W2U-02W You can load the paper into the paper drawer or multi-purpose tray. Load the paper you usually use into the paper drawer. The paper drawer is convenient when using large amounts of paper. Use the multi-purpose tray when you temporarily use a size or type of paper that is not loaded in the paper drawer. See Available Paper(P. 701) for available paper sizes and types. About Paper Precautions for Paper(P. 139) Storing the Paper Printed with the Machine(P.
Basic Operations Paper handling and storage ● It is recommended that you use paper as soon as possible after unwrapping. Paper remaining unused should be covered with the original wrapping paper and stored on a flat surface. ● Keep the paper wrapped in its original package to protect the paper from moisture or dryness. ● Do not store the paper in such a way that may cause it to curl or fold. ● Do not store the paper vertically or do not stack too much paper.
Basic Operations Loading Paper in the Paper Drawer 1W2U-02X Load the paper that you usually use in the paper drawer. When you want to print on paper that is not loaded in the paper drawer, load the paper in the multi-purpose tray. Loading Paper in the Multi-Purpose Tray(P. 149) Loading Regular Size Paper(P. 141) Loading Custom Size Paper(P. 145) ● When using A5 size paper, see Loading Custom Size Paper(P. 145) and load it in the landscape orientation.
Basic Operations 2 Adjust the positions of the paper guides to the paper size you want to use. MF735Cdw / MF733Cdw / MF731Cdw ● While pressing the lock release lever, move the paper guide to align the projection to the appropriate paper size marking. MF634Cdw / MF632Cdw 1 Slide the paper guide located on the side, and align the projection to the appropriate paper size marking.
Basic Operations When loading Legal size paper ● Press the lock release lever, and extend the paper drawer. 3 Load the paper so that the edge of the paper stack is aligned against the paper guide on the front side of the paper drawer. ● Load the paper with the print side face up. ● Fan the paper stack well, and tap it on a flat surface to align the edges of the paper stack.
Basic Operations ● When loading paper with a logo, see 4 Loading Preprinted Paper(P. 157) . Insert the paper drawer into the machine. ● When you insert the paper drawer with set to , a confirmation screen is displayed. (P. 567) When loading Legal size paper ● When the extended paper drawer is inserted, its front side is not flush with the machine. Place the legal dust cover over the open part of the paper drawer.
Basic Operations - You can use only the paper printed with this machine. - You cannot print on the side that has previously been printed on. - If the printouts look faded, set the target paper source to in . (P. 472) - If you are using A5 size paper, the reverse side may not be printed correctly.
Basic Operations 3 Load the paper so that the edge of the paper stack is aligned against the rear side of the paper drawer. ● Load the paper with the print side face up. ● Fan the paper stack well, and tap it on a flat surface to align the edges of the paper stack. Do not exceed the load limit line when loading paper ● Make sure that the paper stack does not exceed the load limit line ( ). Loading too much paper can cause paper jams.
Basic Operations Align the paper guides securely against the edges of the paper ● Paper guides that are too loose or too tight can cause misfeeds or paper jams. 5 Insert the paper drawer into the machine. ● When you insert the paper drawer with set to , a confirmation screen is displayed. (P. 567) When loading longer paper than A4 size ● When the extended paper drawer is inserted, its front side is not flush with the machine.
Basic Operations ● You can print on the back side of printed paper. Flatten any curls on the printed paper and insert it into the paper drawer or multi-purpose tray ( Loading Paper in the Multi-Purpose Tray(P. 149) ), with the side to print face up (previously printed side face down). - When using the multi-purpose tray, load one sheet of paper each time you print. - You can use only the paper printed with this machine. - You cannot print on the side that has previously been printed on.
Basic Operations Loading Paper in the Multi-Purpose Tray 1W2U-02Y When you want to print on paper that is not loaded in the paper drawer, load the paper in the multi-purpose tray. Load the paper that you usually use in the paper drawer. Loading Paper in the Paper Drawer(P. 141) For the MF735Cdw / MF733Cdw / MF731Cdw(P. 149) For the MF634Cdw / MF632Cdw(P.
Basic Operations 3 Spread the paper guides apart. ● Press the lock release lever to slide the paper guides outward. 4 Insert the paper into the multi-purpose tray until the paper stops. ● Load the paper with the print side face up. ● Fan the paper stack well, and tap it on a flat surface to align the edges of the paper stack. Do not exceed the load limit line when loading paper ● Make sure that the paper stack does not exceed the load limit line ( cause paper jams. 150 ).
Basic Operations ● When loading envelopes or paper with a logo, see Paper(P. 157) . 5 Loading Envelopes(P. 154) or Loading Preprinted Align the paper guides against the edges of the paper. ● Slide the paper guides inward until they are aligned securely against the edges of the paper. Align the paper guides securely against the edges of the paper ● Paper guides that are too loose or too tight can cause misfeeds or paper jams. » Continue to Specifying Paper Size and Type in the Multi-Purpose Tray(P.
Basic Operations When loading A5 size paper ● When setting the paper size, make sure the current paper orientation. the Multi-Purpose Tray(P. 162) Landscape orientation 1 Specifying Paper Size and Type in Portrait orientation Spread the paper guides apart. ● Slide the paper guides outward. 2 Insert the paper and align the paper guides against the width of the paper. ● Load the paper with the print side face up.
Basic Operations ● To ensure that the paper is loaded squarely, hold it with both hands until the pull-in operation is complete. ● When loading envelopes or paper with a logo, see Paper(P. 157) . » Continue to Loading Envelopes(P. 154) or Loading Preprinted Specifying Paper Size and Type in the Multi-Purpose Tray(P. 162) Printing on the Back Side of Printed Paper (Manual 2-Sided Printing) ● You can print on the back side of printed paper.
Basic Operations Loading Envelopes 1W2U-030 Make sure to flatten any curls on envelopes before loading them. Also pay attention to the orientation of envelopes and which side is face up. Before Loading Envelopes(P. 154) In the Paper Drawer(P. 155) In the Multi-Purpose Tray(P. 155) ● This section describes how to load envelopes in the orientation you want, as well as procedures that you need to complete before loading envelopes.
Basic Operations 4 Align the edges of the envelopes on a flat surface. In the Paper Drawer Load the envelopes Monarch, COM10, DL, or ISO-C5 in portrait orientation (with the long edges on either side), with the non-glued side (front side) face up. You cannot print on the reverse side of envelopes. ● Load the envelopes so that the edge with the flap is toward the left side as shown in the illustration.
Basic Operations 156
Basic Operations Loading Preprinted Paper 1W2U-031 When you use paper that has been preprinted with a logo, pay attention to the orientation of the paper when loading. Load the paper properly so that printing is performed on the correct side of the paper with a logo. Making 1-Sided Printouts on Paper with Logos(P. 157) Making 2-Sided Printouts on Paper with Logos(P. 157) ● This section mainly describes how to load preprinted paper with the proper facing and orientation.
Basic Operations Printing on Paper with Logos in Portrait Orientation Printing on Paper with Logos in Landscape Orientation The setting ● When you print on preprinted paper, you need to change the facing of the paper to load each time you perform 1-sided and 2-sided printing.
Basic Operations Specifying Paper Size and Type 1W2U-032 You must specify the paper size and type settings to match the paper that is loaded. Make sure to change the paper settings when you load the paper that is different from the previously loaded paper. Specifying Paper Size and Type in the Paper Drawer(P. 160) Specifying Paper Size and Type in the Multi-Purpose Tray(P. 162) Registering Default Paper Settings for the Multi-Purpose Tray(P. 164) Registering a Custom Paper Size(P.
Basic Operations Specifying Paper Size and Type in the Paper Drawer 1W2U-033 1 Select in the Home screen. 2 Select the target paper drawer. Home Screen(P. 122) is displayed only when the optional cassette feeding module is installed. ● 3 Select the paper size in the tab. ● If the loaded paper size is not displayed, select the tab. When loading custom size paper 1 Select . 2 Specify the length of the side and side.
Basic Operations When loading A5 size paper ● In the landscape orientation, select . In the portrait orientation, select . Landscape orientation 4 Portrait orientation Select the paper type. LINKS Loading Paper in the Paper Drawer(P. 141) Limiting the Paper Sizes Displayed(P. 168) Available Paper(P. 701) (P.
Basic Operations Specifying Paper Size and Type in the Multi-Purpose Tray 1W2U-034 The screen shown here is displayed when paper is loaded in the multi-purpose tray. Follow the on-screen instructions to specify settings that match the size and type of the loaded paper. If the screen shown above is not displayed when paper is loaded ● If you always load the same paper in the multi-purpose tray, you can skip the paper setting operations by registering the paper size and type as the default setting.
Basic Operations ● If you register the paper size you use frequently on buttons to , you can call them up with one touch. Registering a Custom Paper Size(P. 166) 3 Select . When loading A5 size paper ● In the landscape orientation, select . In the portrait orientation, select . Example for MF735Cdw / MF733Cdw / MF731Cdw: Landscape orientation 2 Portrait orientation Select the paper type. LINKS Loading Paper in the Multi-Purpose Tray(P.
Basic Operations Registering Default Paper Settings for the MultiPurpose Tray 1W2U-035 You can register default paper settings for the multi-purpose tray. Registering default settings can save yourself the effort of having to specify the settings each time you load the same paper into the multi-purpose tray. ● After the default paper setting is registered, the paper setting screen is not displayed when paper is loaded, and the same setting is always used.
Basic Operations ● If you register the paper size you use frequently on buttons to , you can call them up with one touch. Registering a Custom Paper Size(P. 166) 3 Select . When loading A5 size paper ● In the landscape orientation, select . In the portrait orientation, select . Example for MF735Cdw / MF733Cdw / MF731Cdw: Portrait orientation Landscape orientation 4 Select the paper type. LINKS Loading Paper in the Multi-Purpose Tray(P.
Basic Operations Registering a Custom Paper Size 1W2U-036 You can register up to three frequently used custom paper sizes. 1 Select in the Home screen. 2 Select . 3 Select the registration number. Home Screen(P. 122) Deleting a setting ● Select 4 . Specify the length of the side and side.
Basic Operations LINKS Loading Paper in the Paper Drawer(P. 141) Loading Paper in the Multi-Purpose Tray(P.
Basic Operations Limiting the Paper Sizes Displayed 1W2U-037 You can ensure that only frequently used paper sizes are shown in the tab of the screen for selecting the paper size setting. 1 Select in the Home screen. 2 Select
Basic Operations Automatically Selecting an Appropriate Paper Source for Each Function 1W2U-038 Enable or disable the automatic paper source selection feature for each paper source. If this feature is set to , the machine automatically selects a paper source that is loaded with paper of the appropriate size for each print job.
Basic Operations Customizing the Display 1W2U-039 In order to make the Home screen easier to use, you can customize it. In addition, you can work more efficiently by registering your favorite settings to the Basic Features screen for each function. Customizing the Home Screen You can rearrange buttons that are displayed in the Home screen. In addition, you can customize the Home screen to make it easier to select functions by adding shortcut buttons. Customizing the Home Screen(P.
Basic Operations Customizing the Home Screen 1W2U-03A You can add/delete shortcut buttons displayed in the Home screen according to your application or a preferred arrangement. You can also change the order that they are displayed in. Adding Buttons to the Home Screen(P. 171) Changing the Arrangement of Buttons(P. 172) Adding Buttons to the Home Screen You can add shortcut buttons to the Home screen for frequently used functions such as , , and .
Basic Operations ● Clear the check box for the name of the button you want to remove and then select . Once you remove a registered button, a space appears where the button was displayed in the Home screen. If necessary, delete the space. 5 Read the message that is displayed, and select . ➠ A button for the newly selected settings is added to the Home screen. ● If the Home screen is full and no more settings can be registered, delete registered buttons and spaces in .
Basic Operations 5 Select . LINKS Basic Operation(P.
Basic Operations Registering Frequently Used Settings 1W2U-03C If you register your frequently used settings as "favorite settings," you can quickly call up the same settings every time you make copies, send a fax, or scan. In addition, if you register complicated settings as "favorite settings," you can quickly call them up for ease of operation. You can also assign registered setting combinations to a shortcut button displayed in the Home screen.
Basic Operations 6 Select whether to register the settings as a shortcut button. ● If you select , a message appears. Check the message and then select . The registered setting combination is added to the Home screen as a shortcut button. ● If the Home screen is full and the shortcut button cannot be added, use to delete registered buttons or blanks. Customizing the Home Screen(P. 171) ● Registered settings are retained even when the machine is turned OFF.
Basic Operations Changing the Default Settings for Functions 1W2U-03E The default settings are the settings that are displayed whenever you turn ON the machine, or when you select . If you change these default settings to match the operations that you perform frequently, you can eliminate the need to specify the same settings every time you perform an action. ◼ Copy For information about changeable setting items, see
Basic Operations
Basic Operations Setting Sounds 1W2U-03F The machine produces sounds in a variety of situations, such as when fax sending is complete or when a paper jam or error occurs. You can set the volume of each of these sounds individually. ◼ Adjusting 1 Press the 2 Adjust the volume, and select . ( ) key. ● To mute the sound, move the cursor all the way to the left. ◼ Adjusting 1 Press the ( ) key. ● For the model without fax functionality, proceed to step 3.
Basic Operations Setting Description Confirmation sound each time a key on the operation panel or button on the display is pressed Sound produced when an invalid key operation is performed, such as when you enter a number outside the valid setting range Sound produced when a toner cartridge is almost empty Sound produced when a paper jam or other error occurs Sound produced when an operation such as copying or
Basic Operations Entering Sleep Mode 1W2U-03H The sleep mode function reduces the amount of power consumed by the machine by disabling power flow to the operation panel. If no operations will be performed on the machine for a while, such as during a lunch break, you can on the operation panel. save power simply by pressing When in sleep mode ● When the machine enters sleep mode, lights up yellow green.
Basic Operations
Basic Operations Registering Destinations 1W2U-03J You can register frequently used fax/scan destinations in the Address Book and easily select them when needed ( Registering Destinations in the Address Book(P. 184) ). Destinations can be searched alphabetically, from lists in the Address Book, or by entering three-digit numbers (coded dial numbers). You can also specify destinations more quickly by using the following features.
Basic Operations Displays destinations for I-Faxes. < > Displays destinations for shared folders and FTP servers. Registration of destinations is performed from the computer. Setting a Shared Folder as a Save Location(P. 94) Registering Destinations from Remote UI(P. 430) < > Displays a list of destinations registered in Group Dial. ● Use the computer to register a shared folder or FTP server as the destination for scans. Setting a Shared Folder as a Save Location(P.
Basic Operations Registering Destinations in the Address Book 1W2U-03K This section describes how to register destinations from the operation panel. You can also use the Remote UI to register destinations. Registering Destinations from Remote UI(P. 430) 1 Select
in the Home screen. 2 Select Home Screen(P. 122) ● If a screen appears prompting you to enter a PIN, enter the PIN for the Address Book and select . Restricting Use of the Address Book(P.Basic Operations 6 Select conditions to display the search result. Searches and displays the users that meet all the search criteria specified in steps 3 and 4. If users that meet even one of the criteria specified in steps 3 and 4 are found, displays all those users. 7 Select . ➠ The users meeting your search criteria are displayed.
Basic Operations If an error occurs in an image that is being sent, the error is checked and corrected to prevent an improper image from being sent when setting . If it takes time for transmissions to start, such as when there is a poor telephone connection, you can adjust the transmission start speed downward. Specify to according to the transmission conditions when registering overseas fax numbers.
Basic Operations Registering Multiple Destinations as a Group 1W2U-03L You can select multiple destinations that have already been registered and register them together as a group. This section describes how to register a group from the operation panel. You can also use the Remote UI to register a group. Registering Destinations from Remote UI(P. 430) ● Only destinations of the same type of address can be registered in the same group.
Basic Operations 9 Repeat steps 6 to 8 until you have registered all of the destinations that you want to register, and then select . To view information about the destination ● Select the target destination, and select . To remove a destination from the group ● Select the destination that you want to remove from the group, and select 10 Select . 11 Select or . .
Basic Operations Editing the Registered Destinations in the Address Book 1W2U-03R You can change your settings, such as changing a registered fax number or name, changing the type of destination registered as a fax number to an e-mail destination, changing a coded dial number, and adding or deleting group destinations. You can also delete destinations or groups. ● If you delete a destination from the Address Book, it is also deleted from the favorite settings. Frequently Used Settings(P.
Copying Copying Copying ................................................................................................................................................................ 191 Copy Basic Features Screen .............................................................................................................................. 193 Basic Copy Operations ......................................................................................................................................
Copying Copying 1W2U-03S This chapter describes basic copy operations and various other useful functions, such as color balance adjustment and ID card copy. ◼ Using Basic Operations Copy Basic Features Screen(P. 193) Basic Copy Operations(P. 195) Canceling Copies(P. 200) Checking the Copying Status and Log(P. 201) ◼ Enhancing Quality Enhancing and Adjusting Copy Quality(P. 203) Selecting the Type of Original for Copying(P. 204) Adjusting Sharpness for Copying (Sharpness)(P.
Copying ◼ Using Useful Copy Functions Useful Copy Functions(P. 208) Copying Multiple Documents onto One Sheet (N on 1)(P. 209) Collating Copies by Page(P. 210) 192 Making ID Card Copies(P.
Copying Copy Basic Features Screen 1W2U-03U When you select in the Home screen, the Copy Basic Features screen appears. Current setting status and setting buttons The setting status, such as copy ratio, copy paper, and number of copies, are displayed. To copy correctly, be sure to check the settings displayed here. When you want to change a setting, select the desired setting item. Basic Copy Operations(P.
Copying You can collectively restore the default settings. Use this button to start copying. Selecting starts black and white copying. Selecting starts color copying.
Copying Basic Copy Operations 1W2U-03W This section describes the basic operation procedure used to copy an original. 1 Place the original(s). 2 Select in the Home screen. 3 4 Placing Originals(P. 135) Select in the Copy Basic Features screen. Screen(P. 193) Copy Basic Features Enter the number of copies, and select . ● If you have entered an incorrect value, use 5 Home Screen(P. 122) to clear it. Specify the copy settings as necessary.
Copying ◼ Adjusting the Background Density density Adjust the background ● Depending on the original color, portions other than the background may be affected. ● If you select , you can adjust the background density for each color. 2-Sided Copying You can copy two pages of an original on both sides of the paper. You can also copy a 2-sided original on both sides of the paper, or on two sheets of paper.
Copying Specify the original orientation, opening type, and finishing type. Enlarging or Reducing You can enlarge or reduce copies by using a preset copy ratio such as LTR>, or by setting a custom copy ratio in increments of 1 %. ● If you make a setting for after setting the copy ratio, the setting of reduction ratio in takes priority. Select the copy ratio Preset copy ratio Select a copy ratio.
Copying Loading Paper(P. 139) Select the paper source or Uses the paper that is loaded in the multi-purpose tray to make copies. Uses the paper that is loaded in the paper drawer (Drawer 1) of the machine to make copies. Uses the paper that is loaded in the optional cassette feeding module (Drawer 2) to make copies. Automatically selects the Letter or Legal size paper depending on the original size loaded in the feeder.
Copying ● Repeat this step until you finish scanning the entire original. 2 Select . ● When the or message is shown in the display. Countermeasures for Each Message(P. 644) When copying originals with text or images that extend to the edges of the page ● The edges of the original might not be copied. For more information about the scan margins, see Unit(P. 696) .
Copying Canceling Copies 1W2U-03X If you want to cancel copying immediately after selecting , select on the screen or press operation panel. You can also cancel copying after checking the copy status. on the ◼ Select on the Screen That is Displayed While Copying ◼ Press to Cancel If the Screen Displays a List of Documents When is Pressed Originals have been scanned and are waiting to be printed. Select a copy document to be canceled, and select .
Copying Checking the Copying Status and Log 1W2U-03Y You can check the current copy statuses and the logs for copied documents. ● When is set to , you cannot check the copy job log. (P. 566) Useful in the Following Cases ● When some long time has already passed after scanning of your original to be copied but printing of the document has not started yet, you may want to see the waiting list of the documents waiting to be printed.
Copying ➠ Displays detailed information about the document. When a three-digit number is shown in the case of ● This number represents an error code. Countermeasures for Each Error Code(P. 658) LINKS Basic Copy Operations(P. 195) Canceling Copies(P.
Copying Enhancing and Adjusting Copy Quality 1W2U-040 You can improve the copy quality by specifying more detailed settings, such as adjusting the brightness, erasing unnecessary shadows, etc. Selecting the Type of Original for Copying(P. 204) Adjusting Sharpness for Copying (Sharpness)(P. 205) Adjusting the Color(P. 207) 203 Erasing Dark Borders When Copying (Erase Frame)(P.
Copying Selecting the Type of Original for Copying 1W2U-041 You can select the optical image quality for the copy depending on the original type, such as text-only documents, documents with charts and graphs, or magazine photos. Select the original type Priority is given to speed over image quality. This setting is only effective when selected for color copying.
Copying Adjusting Sharpness for Copying (Sharpness) 1W2U-042 You can adjust sharpness of the copied image. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance of magazine photos. Adjust the sharpness Example: If you want to sharpen text and lines written in pencil Example: If you want to improve the appearance of magazine photos LINKS Basic Copy Operations(P. 195) Adjusting the Color(P.
Copying Erasing Dark Borders When Copying (Erase Frame) 1W2U-043 When copying originals that are smaller than the output paper size, frame lines may appear around the edges in the copied image. When copying facing pages from thick book, dark borders may appear. enables you to erase these frame lines and dark borders. ● The width of the frame to erase is increased or decreased relative to the setting. ● is not available when using .
Copying Adjusting the Color 1W2U-044 Adjust the levels of yellow, magenta, cyan, or black. Select the color, and adjust the color level Example: If you want to make a copy with colors that more closely match the original Example: If you want to make a copy with brighter colors than the original ● If you select , you can adjust the levels of the three density areas for each color. LINKS Basic Copy Operations(P.
Copying Useful Copy Functions 1W2U-045 You can copy multiple sheets onto one page, or copy by grouping sheets into complete sets in sequential page order. Also, there is a function to copy both sides of a card, etc. onto one page. Copying Multiple Documents onto One Sheet (N on 1)(P. 209) Collating Copies by Page(P. 210) 208 Making ID Card Copies(P.
Copying Copying Multiple Documents onto One Sheet (N on 1) 1W2U-046 You can reduce the size of a multiple-page original and arrange all pages on one side of the paper. You can save the number of sheets as the document can be copied on fewer pages than those of the original. ● Using reduces the copy ratio automatically (the copy ratio is displayed on the screen).
Copying Collating Copies by Page 1W2U-047 When preparing multiple copies of multi-page originals, set to to collate copies in sequential page order. This function is useful when preparing handouts for meetings or presentations. The copies are grouped by page and not collated.
Copying Making ID Card Copies 1W2U-048 You can use to copy the front and back sides of a card onto the same side of a page. This function is useful when copying a driver's license or ID card. ● is automatically set to <100%>. Place the card on the platen glass LINKS Basic Copy Operations(P.
Faxing Faxing Faxing ................................................................................................................................................................... 213 Fax Basic Features Screen ................................................................................................................................. 216 Basic Operations for Sending Faxes .................................................................................................................
Faxing Faxing 1W2U-049 This chapter describes fax settings, basic fax operations and various other useful functions to suit your needs, such as PC Fax to send documents directly from computers, Address Book to specify destinations easily, and Forwarding to receive faxes even when you are out of the office. ● You need to complete some procedures before using fax functions. Functions(P.
Faxing ◼ Receiving According to Your Purposes Various Receiving Methods(P. 237) Saving Received Documents into the Machine (Memory Reception)(P. 238) ◼ Forwarding All the Received Documents Forwarding the Received Documents Automatically(P. 240) ◼ Sending Faxes Directly from Your Computer Sending Faxes from Your Computer (PC Fax)(P.
Faxing ◼ Sending and Receiving Faxes via the Internet Using Internet Fax (I-Fax)(P.
Faxing Fax Basic Features Screen 1W2U-04A Selecting in the Home screen displays the FAX Basic Features screen that appears when you sending faxes. tab Select this tab to directly enter a destination. tab Select this tab to search for an LDAP server, enter a coded dial, or specify a destination using the recall settings. Basic Operations for Sending Faxes(P. 217) Recalling Previously Used Settings for Sending (Recall Settings)(P.
Faxing Basic Operations for Sending Faxes 1W2U-04C This section describes the basic operation procedure used to fax an original. ● You need to complete some procedures before using fax functions. Functions(P. 78) 1 Place the original(s). 2 Select in the Home screen. Configuring Initial Settings for Fax Placing Originals(P. 135) Home Screen(P. 122) ● If the login screen appears, specify the user name, the password, and the authentication server. in to Authorized Send(P.
Faxing 2 Select an index. 3 Select the check box for the desired destination, and select . Index(P. 182) ● If a destination is selected from in the Home screen, the Fax Basic Features screen can be displayed while the selected destination remains being specified. Specifying from Coded Dial Numbers Three-digit numbers (coded dial numbers) are assigned to addresses in the Address Book. You can specify an address simply by entering its coded dial number.
Faxing shown.) Check the contents and if everything is correct, select . To specify a different destination, select and then re-enter the three-digit coded dial number. Displaying Destinations in Address Book(P. 407) Entering Destinations Directly For a destination that is not registered in the Address Book, specify it by entering a fax number. 1 Enter the fax number in the tab. ● If you have entered an incorrect value, use to clear it.
Faxing ● Name, fax numbers, e-mail addresses, organization names, and organization unit are available criteria for searching destinations. 4 Enter the search target character string, and select . ● On how to enter text, see Entering Text(P. 131) . ● To specify multiple search criteria, repeat steps 3 and 4. 5 Select . 6 Select conditions to display the search result.
Faxing To delete destinations If you specified multiple destinations, you can delete destinations as necessary. 1 Select . 2 Select the check box for the destination to be deleted, and select . ● If you select the Group Dial check box, you can view the destinations registered in the group by selecting . 3 5 Select . Specify the scanning settings as necessary.
Faxing ◼ Adjusting Sharpness Select in the tab Adjust the sharpness Example: If you want to sharpen text and lines written in pencil Example: If you want to improve the appearance of magazine photos Scanning 2-Sided Originals The machine can automatically scan the front and back sides of originals in the feeder.
Faxing Select <2-Sided Original> in the tab Select or Select for originals whose images on the front and back sides face the same direction. Select for originals whose images on the front and back sides face in opposite directions. 6 Select . ● If the screen is displayed, check whether the destination is correct, and then select . ➠ Scanning of the original starts.
Faxing Useful Functions When Sending(P. 230) Checking Status and Log for Sent and Received Documents(P.
Faxing Canceling Sending Faxes 1W2U-04E If you want to cancel sending faxes immediately after selecting , select on the display or press the operation panel. You can also cancel sending faxes after checking the fax status. on ◼ Select on the screen during fax transmission ◼ Press to cancel If the screen displays a list of documents when is pressed Originals have been scanned and are waiting to be processed. Select the document to cancel, and select .
Faxing Receiving Faxes 1W2U-04F This section describes the methods for receiving faxes and how to set up the machine to receive faxes. You need to complete some procedures for using fax functions before specifying the receiving settings. Configuring Initial Settings for Fax Functions(P. 78) ● The machine can print received fax documents on A4 or Letter size paper.
Faxing ● You can set the machine to automatically receive faxes when an incoming call rings within a specified timeframe. (P. 550) When the call is a fax After an incoming call rings, the machine receives the fax automatically. When the call is a telephone call The answering machine activates, enabling the caller to leave a message. If you pick up the handset before the answering machine starts recording a message, you can talk with the caller.
Faxing 3 Select the receiving method. When selecting Specify the following three settings as necessary. When the setting is complete, select . Enables you to specify the duration during which the machine determines whether an incoming call is a fax or a telephone call. Enables you to specify the duration during which an incoming call rings for a telephone call.
Faxing 3 Hang up the handset. LINKS Checking Status and Log for Sent and Received Documents(P. 242) Various Receiving Methods(P.
Faxing Useful Functions When Sending 1W2U-04H This section describes how to forward a fax again to a previously specified destination, how to send a fax after a phone call, and how to save a copy of a fax document. Recalling Previously Used Settings for Sending (Recall Settings)(P. 231) Sending a Fax after a Phone Call (Manual Sending)(P. 234) 230 Saving a Copy of a Sent Original(P.
Faxing Recalling Previously Used Settings for Sending (Recall Settings) 1W2U-04J You can recall the destinations specified in the past. When you specify a previously used destination, the machine also sets the same fax settings such as density you used the last time you sent documents to that destination. ● When is set to , you cannot use this feature. Previously Used Destinations(P.
Faxing ➠ The selected destination and the fax settings used at the time are specified. You can also change the settings before sending. To delete destinations When you transmitted to multiple destinations, you can delete destinations as necessary. 1 Select . 2 Select the check box for the destination to be deleted, and select . ● If you select the Group Dial check box, you can view the destinations registered in the group by selecting .
Faxing 3 Select . ➠ The faxes are sent. LINKS Basic Operations for Sending Faxes(P.
Faxing Sending a Fax after a Phone Call (Manual Sending) 1W2U-04K You can send faxes manually at the end of a phone conversation. When you hear a beep over the phone, it means the recipient is trying to receive your faxes. Select to send your faxes. ● You need to connect your telephone to the machine beforehand. 1 Place the original(s). Placing Originals(P. 135) ● The machine cannot automatically scan both sides of the originals in Manual Sending.
Faxing LINKS Basic Operations for Sending Faxes(P. 217) Canceling Sending Faxes(P. 225) Checking Status and Log for Sent and Received Documents(P.
Faxing Saving a Copy of a Sent Original 1W2U-04L In addition to the address specified when the fax is sent, you can also send faxed documents to a preset storage address for archiving. This is useful for keeping a log of what has been sent. You can specify a fax number, an e-mail address, a shared folder on the computer, an FTP server or an I-Fax as the storage address. ● Only destinations in the Address Book can be specified as a storage address.
Faxing Various Receiving Methods 1W2U-04R You can store received faxes in the machine's memory without printing them. You can reduce fax paper waste by checking the detailed information of fax documents and only printing necessary documents. Saving Received Documents into the Machine (Memory Reception)(P.
Faxing Saving Received Documents into the Machine (Memory Reception) 1W2U-04S You can store received faxes into memory of the machine, and then print them later. This feature can prevent unauthorized persons from seeing confidential documents unintentionally. Storing Documents into Memory(P. 238) Printing Documents in Memory(P. 238) Checking/Forwarding/Deleting Documents in Memory(P. 239) Storing Documents into Memory To store received documents into memory, set
Faxing
Faxing Forwarding the Received Documents Automatically 1W2U-04U The machine can forward all the received documents to specified destinations. Even if you are out of the office, you can receive fax information anytime, anywhere. Specifying Settings for Documents to be Forwarded Automatically(P. 240) Printing Documents to be Forwarded(P. 240) Printing/Resending/Deleting Documents that Failed to be Forwarded(P.
Faxing 2 Select . 3 Select the document you want to print/resend/delete. ➠ Displays detailed information about the document. ● To print the document, select . ● To resend the document, select , select the check box for the target destination, and then select . ● To delete the document, select . LINKS Receiving Faxes(P. 226) Checking Status and Log for Sent and Received Documents(P.
Faxing Checking Status and Log for Sent and Received Documents 1W2U-04W The statuses and communication logs for sent and received fax and I-Fax documents can be checked separately for sending and receiving. ● When is set to , you cannot check the communication logs. Log>(P. 566) . 2 Select or . 3 Check the statuses and communication logs for sent and received documents.
Faxing When a three-digit number is shown in the case of ● This number represents an error code. Countermeasures for Each Error Code(P. 658) LINKS Basic Operations for Sending Faxes(P. 217) Canceling Sending Faxes(P. 225) Receiving Faxes(P. 226) Sending I-Faxes(P. 248) Receiving I-Faxes(P. 255) Printing Reports and Lists(P.
Faxing Sending Faxes from Your Computer (PC Fax) 1W2U-04X You can send fax documents created on your computer application directly from your computer. This feature eliminates the need to print documents for faxing and saves paper. You need to specify the basic fax settings ( Configuring Initial Settings for Fax Functions(P. 78) ) and install the fax driver on your computer. For more information about how to install the fax driver, see the manuals for the relevant drivers on the online manual website.
Faxing Sending PC Faxes 1W2U-04Y ● When is set to on the machine, you cannot send faxes from computers. Restricting Fax Sending from a Computer(P. 409) ● You need to enable Department ID Management on the fax driver you are using if Department ID Management is enabled on the machine. For more information, click [Help] on the fax driver screen. Setting the Department ID Management(P. 356) 1 Open a document in an application and display the print dialog box.
Faxing 4 Repeat steps 2 and 3 to add concurrent destinations. ● You can also add a destination by clicking [Add Next Destination] in step 3. ● If you need to specify a number to dial an outside line, select [Detailed Settings] [Add Outside Dialing Prefix to G3/G4/IP Fax Number] and enter the number in [Outside Dialing Prefix]. The specified number is added to the beginning of the fax number when the machine dials. ● To make it easier to specify destinations using the Address Book.
Faxing Using Internet Fax (I-Fax) 1W2U-050 The Internet Fax (I-Fax) function allows you to send and receive faxes over the Internet. Originals are sent attached as TIFF images files to e-mail. Since a telephone connection is not used, you can send faxes to distant locations and send documents with many pages without worrying about communications charges. Some advance preparation is required, Procedure for Setting to Send E-Mail/Send and Receive I-Fax(P. 85) such as specifying the mail server settings.
Faxing Sending I-Faxes 1W2U-051 To send a fax to a computer or another I-Fax-compatible device, specify an e-mail address instead of a fax number as the destination. If you send an I-Fax to a computer, it is sent as an e-mail attachment in TIFF format. And in the same way as when you send e-mail to a computer, you can specify multiple destinations and specify Cc and Bcc destinations. 1 Place the original(s). 2 Select in the Home screen. Placing Originals(P. 135) Home Screen(P.
Faxing 4 Select the check box for the desired destination, and select . ● If a destination is selected from in the Home screen, the Basic Features screen for I-Fax sending can be displayed while the selected destination remains being specified. Specifying from Coded Dial Numbers Three-digit numbers (coded dial numbers) are assigned to addresses in the Address Book. You can specify an address simply by entering its coded dial number.
Faxing ● When is set to , a screen is displayed that shows the destination and the name for the number. (For Group Dial, the destination name and the number of destinations are shown.) Check the contents and if everything is correct, select . To specify a different destination, Displaying Destinations in select and then re-enter the three-digit coded dial number. Address Book(P.
Faxing 4 Enter the search target character string, and select . ● On how to enter text, see Entering Text(P. 131) . ● To specify multiple search criteria, repeat steps 3 and 4. 5 Select . 6 Select conditions to display the search result. Searches and displays the users that meet all the search criteria specified in steps 3 and 4.
Faxing ● If you selected or , the destination is specified in the field. ● and addresses can only be selected using or . To delete destinations If you specified multiple destinations, you can delete destinations as necessary. 1 Select . 2 Select the check box for the destination to be deleted, and select .
Faxing Address Book, and specify it. If the destination has not been registered in the Address Book, see Registering Destinations(P. 182) . 1 Select in the tab. 2 Select . 3 Select the check box for the desired reply-to address, and select . ● The reply-to address that can be specified is always one of the e-mail addresses registered in the Address Book. 8 Select .
Faxing 2 Click [Settings/Registration] on the Portal page. 3 Select [TX Settings] 4 Click [Clear] in [Clear Mail Box]. 5 Read the message that is displayed, and click [OK]. Remote UI Screen(P. 420) [Network Settings - E-Mail/I-Fax Settings]. ➠ E-mail is deleted from the mailbox. ● If you always want to send with the same settings: Changing the Default Settings for Functions(P. 176) ● If you want to register a combination of settings to use when needed: Settings(P.
Faxing Receiving I-Faxes 1W2U-052 ◼ When an I-Fax Arrives When an I-Fax arrives, the Data indicator on the operation panel blinks. After the I-Fax is completely received, the document is printed out automatically and the indicator goes out. ● To cancel reception, select .
Printing Printing Printing ................................................................................................................................................................ 257 Printing from a Computer ................................................................................................................................ 258 Canceling Prints ...........................................................................................................................................
Printing Printing 1W2U-053 There are many ways to use the machine as a printer. You can print documents on your computer by using the printer driver or print image files from a USB memory device. Make full use of the print functions to suit your needs. ◼ Printing from a Computer You can print a document made on your computer by using the printer driver. Printing from a Computer(P.
Printing Printing from a Computer 1W2U-054 You can print a document made with an application on your computer by using the printer driver. There are useful settings on the printer driver, such as enlarging/reducing and 2-sided printing, that enable you to print your documents in various ways. Before you can use this function, you need to complete some procedures, such as installing the printer driver on your computer.
Printing ● By setting to , you can print from the paper source specified in the printer driver, regardless of the paper settings on the machine. (P. 493) 1 Open a document in an application and display the print dialog box. 2 Select the printer driver for this machine, and click [Preferences] or [Properties]. 3 Specify the print settings as necessary, and click [OK]. ● Switch the tab according to the settings.
Printing - If the message [The printer requires your attention. Go to the desktop to take care of it.] is displayed, go to the desktop and follow the instructions in the displayed dialog box. This message appears when the machine is set to display the user name during printing and similar instances. LINKS Checking the Printing Status and Log(P.
Printing Canceling Prints 1W2U-055 You can cancel printing from your computer or on the operation panel of the machine. From a Computer(P. 261) From the Operation Panel(P. 262) From a Computer You can cancel printing from the printer icon displayed on the system tray on the desktop. 1 Double-click the printer icon. When the printer icon is not displayed ● Open the printer folder ( Displaying the Printer Folder(P.
Printing From the Operation Panel Cancel printing using ◼ Press or . to Cancel If the Screen Displays a List of Documents When Select the document you want to cancel, and select is Pressed . ◼ Check the Print Job Status Before Canceling Select the document in the tab ● Several pages may be output after you cancel printing. LINKS Basic Printing Operations(P.
Printing Checking the Printing Status and Log 1W2U-056 You can check the current print statuses and the logs for printed documents. ● When is set to , you cannot check the print logs. (P. 566) Useful in the Following Cases ● When your documents are not printed for a long time, you may want to see the waiting list of the documents waiting to be printed.
Printing ➠ Displays detailed information about the document. ● The displayed document name or user name may not reflect the actual document or user name. When a three-digit number is shown in the case of ● This number represents an error code. Countermeasures for Each Error Code(P. 658) LINKS Basic Printing Operations(P. 258) Canceling Prints(P.
Printing Various Printing Methods 1W2U-057 This section describes how to print a document by adding a PIN, and how to print a file stored on a USB memory device without using the printer driver. Printing a Document Secured by a PIN (Secure Print)(P. 266) Printing from a USB Memory Device (Memory Media Print)(P.
Printing Printing a Document Secured by a PIN (Secure Print) 1W2U-058 By setting a PIN to a document when printing from a computer, the document is held in the memory of the machine, and is not printed until the correct PIN is entered on the operation panel of the machine. This function is called "Secure Print," and the document that is protected by a PIN is called a "secured document." Using Secure Print keeps printouts of confidential documents from being left unattended. Printing via Secure Print(P.
Printing Printing via Secure Print 1W2U-059 This section describes how to print a document from an application as a secured document. The first part of this section describes how to send a secured document to the machine, and the second part of this section describes how to print the secured document on the machine. Sending a Secured Document from a Computer to the Machine(P. 267) Printing Out Secured Documents(P. 268) Changing the Valid Time Period for Secured Documents(P.
Printing Printing Out Secured Documents Prints secured documents sent to the machine. After a valid time period ( Changing the Valid Time Period for Secured Documents(P. 269) ) has elapsed, the secured document will be deleted from the memory of the machine and can no longer be printed. ● If secured documents are left unprinted, they occupy the memory and may prevent the machine from printing even ordinary (not secured) documents. Make sure that you print your secured documents as soon as you can.
Printing Changing the Valid Time Period for Secured Documents You can change the valid time period from the time secured document data is sent to the machine until the time it is deleted within a certain period of time. 1 Select
Printing Printing from a USB Memory Device (Memory Media Print) 1W2U-05A You can print files directly by connecting a USB memory device to the machine. Using this function, you can print without using a computer. For more information about the available USB memory devices and how to insert/remove the USB memory device, see Insert a USB Memory Device(P. 106) . 1 Select in the Home screen. 2 Select the check box for the file to print. Home Screen(P.
Printing ● You cannot view the contents of a PDF file. ● You can specify the file display method used to display the screen. Display Settings>(P. 558) or as the default setting for the file sort order. (P. 559) 1 Select .
Printing Uses the paper that is loaded in the multi-purpose tray to print files. Uses the paper that is loaded in the paper drawer (Drawer 1) of the machine to print files. Uses the paper that is loaded in the optional cassette feeding module (Drawer 2) to make copies. ● When specifying other print settings, select . You can adjust the brightness of images. ● When specifying other print settings, select . Enter the number of copies.
Printing Prints on both sides of paper in such a way that the printed pages are opened vertically when bound. ● <2-Sided Printing> may not be available with some sizes or types of paper. Available Paper(P. 701) ● is not available for printing TIFF files. You can select an "N on 1" pattern to print multiple pages of image data on one side of a sheet of paper. Does not apply N on 1. Prints two pages of image data on one side of a sheet of paper.
Printing <2-Sided Printing> You can make 2-sided printouts. Select the binding position. (JPEG files only) Prints data for multiple pages of image data on the same side of a sheet of paper. You can specify the number of pages to print on one side of a sheet of paper. For example, to print four pages on one side of a sheet of paper, select <4 on 1>. You can select the type of original depending on the image to print.
Printing <2-Sided Printing> You can make 2-sided printouts. Select the binding position. Prints data for multiple pages of image data on the same side of a sheet of paper. You can specify the number of pages to print on one side of a sheet of paper. For example, to print four pages on one side of a sheet of paper, select <4 on 1>. Specify pages you want to print. Prints all pages. Specify the range of pages you want to print.
Printing Prints no annotations. Prints only those annotations that are specified to be printed in the PDF file. You can print password protected PDF files by entering the password required to open them. Enter the password, and select . You can select the printing method used to reproduce halftones (the intermediate range between the lighter and darker areas of an image) for optimal image quality.
Printing Selecting prints in toner saving mode. Select when you want to check the layout or other appearance characteristics before proceeding to final printing of a large job. See (P. 496) for the description of the setting. Specify the processing method used to reproduce gradation. gives finer gradation than (P. 496) for the description of the setting. 1>.
Scanning Scanning Scanning .............................................................................................................................................................. 279 Scan Basic Features Screen ............................................................................................................................... 281 Basic Operations for Scanning Originals .........................................................................................................
Scanning Scanning 1W2U-05C You can scan original documents by using the operation panel of the machine or an application on a computer. Whichever way you use, the scanned originals are converted into electronic file formats such as PDFs. Use the scan function to convert large-volume paper documents into files so that you can organize them easily. ● To use this machine as a scanner, you must complete preparations in advance, including installation of software to a computer.
Scanning Useful Scanning Functions(P. 308) ◼ Scanning from a Computer You can scan originals placed on the machine from a computer. The scanned originals are saved to the computer. You can scan using MF Scan Utility (included with the machine), or with other applications such as an image-processing or word-processing application. Using Your Computer to Scan (Remote Scan)(P.
Scanning Scan Basic Features Screen 1W2U-05E When you select in the Home screen, the Scan Basic Features screen appears. Saves the scanned data to a computer. Basic Features Screen for Computer Scanning(P. 281) Puts the machine into the online status when originals are scanned from a computer. Computer to Scan (Remote Scan)(P. 319) Using Your Saves the scanned data to a USB memory device. Basic Features Screen for USB Scanning(P.
Scanning Use this button to start scanning. Basic Features Screen for USB Scanning Send Settings The original is scanned based on the settings specified here. You can collectively restore the default settings. Use this button to start scanning. Selecting starts black and white scanning. Selecting starts color scanning.
Scanning You can check or change the name and address of the specified destination as well as the number of destinations. You can collectively restore the default settings. Use this button to start scanning. Selecting starts black and white scanning. Selecting starts color scanning.
Scanning Basic Operations for Scanning Originals 1W2U-05F This section describes the basic procedures for scanning originals. ◼ Scanning Scanning and Saving to a Computer(P. 285) Saving Data to a USB Memory Device(P. 287) ◼ Operating Jobs Canceling Sending Documents(P. 300) Checking Status and Log for Scanned Originals(P. 301) 284 Sending Data by E-Mail/Saving Data to a Shared Folder or FTP Server(P.
Scanning Scanning and Saving to a Computer 1W2U-05H The sequence of "scanning an original and saving it to a computer" can only be done when scanning from the machine. Scan while specifying what computer originals will be saved to; whether to scan originals in color or black and white; whether to save originals as PDFs or JPEGs; and other settings.
Scanning When placing originals in the feeder in step 1 When scanning is complete, the save destination folder is displayed on the computer. When placing originals on the platen glass in step 1 When scanning is complete, follow the procedure below (except if you selected JPEG as a file format). 1 If there are additional pages of originals to be scanned, place the next original on the platen glass, and select . ● Repeat this step until you finish scanning all of the pages.
Scanning Saving Data to a USB Memory Device 1W2U-05J This section describes how to scan the original and save the scanned data to a USB memory device. ● Before saving data to a USB memory device, insert a USB memory device into the USB port. For information about the available USB memory devices and how to insert and remove a USB memory device, see Insert a USB Memory Device(P. 106) . 1 Place the original(s). 2 Select in the Home screen. Placing Originals(P. 135) Home Screen(P.
Scanning Selecting a File Format You can select the file format to which originals are scanned from PDF/JPEG/TIFF. For PDF, you can select Compact PDF that reduces the data size or the PDF format that enables a text search by including text data scanned with OCR (optical character recognition). You can also create a PDF file with enhanced security by encrypting data or adding the signature. Enhancing the Security of Electronic Files(P.
Scanning Specifying Orientation of Your Original You can specify portrait or landscape orientation. Select the original orientation Scanning 2-Sided Originals The machine can automatically scan the front and back sides of originals in the feeder. ● The machine cannot scan both sides of originals automatically when the originals are placed on the platen glass.
Scanning ● If you want to cancel, select . Canceling Sending Documents(P. 300) When placing originals in the feeder in step 1 When scanning is complete, the saving process starts. When placing originals on the platen glass in step 1 When scanning is complete, follow the procedure below (except if you selected JPEG as a file format). 1 If there are additional pages of originals to be scanned, place the next original on the platen glass, and select .
Scanning Sending Data by E-Mail/Saving Data to a Shared Folder or FTP Server 1W2U-05K This section describes the procedures for scanning originals and sending the scanned data directly from the machine by attaching it to an e-mail or saving it to a shared folder or FTP server. ● Before you can send the data directly by e-mail, you need to complete certain procedures, such as specifying the e-mail server settings. Procedure for Setting to Send E-Mail/Send and Receive I-Fax(P.
Scanning ● Register the shared folder or FTP server address from a computer. Setting a Shared Folder as a Save Location(P. 94) Registering Destinations from Remote UI(P. 430) 1 Select
in the tab. 2 Select . 3 Select an index. 4 Select the check box for the desired destination, and select . Index(P.Scanning 3 Enter a three-digit number. ● If you have entered an incorrect value, use to clear it. If a confirmation screen appears ● When is set to , a screen is displayed that shows the destination and the name for the number. (For Group Dial, the destination name and the number of destinations are shown.) Check the contents and if everything is correct, select .
Scanning 2 Select the LDAP server you are using. 3 Select conditions for user information to be searched. ● Name, fax numbers, e-mail addresses, organization names, and organization unit are available criteria for searching destinations. 4 Enter the search target character string, and select . ● On how to enter text, see Entering Text(P. 131) . ● To specify multiple search criteria, repeat steps 3 and 4. 5 Select . 6 Select conditions to display the search result.
Scanning If a screen on which a destination is already specified appears ● You can only send to destinations that are not restricted. To send to other destinations, you must configure the send function authentication settings in such a way that transmission is not restricted. Contact your administrator for details. LDAP Server Authentication(P. 364) Specifying destinations from the transmission records ● You can also recall previously used destinations. Saving (Recall Settings)(P.
Scanning Specifying the Scanning Size of the Original You can specify the scanning size of your original. Select in the tab Select the original size Selecting a File Format You can select the file format to which originals are scanned from PDF/JPEG/TIFF. For PDF, you can select Compact PDF that reduces the data size or the PDF format that enables a text search by including text data scanned with OCR (optical character recognition).
Scanning Select or in the tab Select the PDF format Select ◼ Dividing a TIFF File by Page Specify whether to convert the original with multiple pages into a single TIFF file or create a separate TIFF file for each page. Select tab Select or in the Specifying Orientation of Your Original You can specify portrait or landscape orientation.
Scanning Select for originals whose images on the front and back sides face the same direction. Select for originals whose images on the front and back sides face in opposite directions. ● For information about other scan settings, see between File Size and Image Quality(P. 312) . Scanning Clearly(P. 303) or Adjusting Balance ● For e-mail, you can specify the subject, message, reply-to address, and priority as necessary. E-Mail Settings(P.
Scanning If an E-Mail Send Error Occurs Error notifications are sometimes sent to the e-mail address set to the machine. If you leave it as-is, it may result in an insufficient remaining capacity of mailbox depending on your mail server. It is recommended that you clear the mailbox periodically. To clear the mailbox ● When the mailbox is cleared, all e-mail in the server mailbox is deleted.
Scanning Canceling Sending Documents 1W2U-05L If you want to cancel sending documents immediately after selecting , select on the display or press . You can also cancel sending documents after checking the sending status. ◼ Select to cancel ◼ Press to cancel If the screen displays a list of documents when is pressed Originals have been scanned and are waiting to be processed. Select the document to cancel, and select .
Scanning Checking Status and Log for Scanned Originals 1W2U-05R You can check the status and log for scanned originals sent directly from the machine. ● When is set to , you cannot check the logs for sent documents. Log>(P. 566) 1 Select . 2 Select . 3 Check the statuses and logs for sent documents. tab.
Scanning ● This number represents an error code. Countermeasures for Each Error Code(P. 658) LINKS Basic Operations for Scanning Originals(P. 284) Canceling Sending Documents(P. 300) Printing Reports and Lists(P.
Scanning Scanning Clearly 1W2U-05S When creating files for brochures that contain many pictures or reports written in pencil, you can adjust density and brightness to achieve clearer image quality. Adjusting Image Quality(P. 304) Adjusting Density(P. 305) 303 Adjusting Sharpness When Scanning (Sharpness)(P.
Scanning Adjusting Image Quality 1W2U-05U You can select the image quality for the scan depending on the original type, such as text-only originals, originals with charts and graphs, or magazine photos. Saving Data to a USB Memory Device Select the original type. Sending Data by E-Mail/I-Fax or Saving Data to the Server Specify destinations in // Settings> tab Select the original type LINKS Basic Operations for Scanning Originals(P.
Scanning Adjusting Density 1W2U-05W You can adjust the density of the scan if the text or images in a original are too light or dark. Saving Data to a USB Memory Device Adjust the density Sending Data by E-Mail/I-Fax or Saving Data to the Server Specify destinations in // tab Adjust the density LINKS Basic Operations for Scanning Originals(P. 284) Sending I-Faxes(P. 248) Adjusting Sharpness When Scanning (Sharpness)(P.
Scanning Adjusting Sharpness When Scanning (Sharpness) 1W2U-05X You can adjust the sharpness of the image. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance of magazine photos.
Scanning LINKS Basic Operations for Scanning Originals(P. 284) Sending I-Faxes(P. 248) Adjusting Density(P.
Scanning Useful Scanning Functions 1W2U-05Y The machine is equipped with useful functions such as those that can create secure PDF files to prevent them from being tampered with, and that can send data again to previously specified destinations. Enhancing the Security of Electronic Files(P. 309) Adjusting Balance between File Size and Image Quality(P. 312) Specifying E-Mail Settings(P. 316) 308 Recalling Previously Used Settings for Sending/Saving (Recall Settings)(P.
Scanning Enhancing the Security of Electronic Files 1W2U-060 Digital files are vulnerable in terms of security because they can be easily viewed or tampered with leaving no trace. When scanning important documents, you can take appropriate measures such as encrypting data and adding a device signature to enhance security. Encrypting a PDF File(P. 309) Adding a Device Signature(P. 310) ● Encryption and device signature are only available for PDF files.
Scanning 6 Select . 7 Select the encryption level. Encrypt the file in the 128-bit environment, which can be opened by Adobe Acrobat 7.0 or later. Encrypt the file in the 256-bit environment, which can be opened by Adobe Acrobat 10.0. ● can be changed to with a different compatible version. <256-bit AES Set. (Encrypt. PDF)>(P.
Scanning 4 Proceed to . Saving data to a USB memory device ● Select . Sending e-mail/saving data to a shared folder or FTP server ● Select 5 in the tab. Select the type of PDF format. ● You can specify whether to enable encryption for each PDF format. 6 Select . 7 Select .
Scanning Adjusting Balance between File Size and Image Quality 1W2U-061 You can specify the file compression ratio when converting scanned originals into the JPEG format. makes the compression ratio higher than normal to create smaller files with lower image quality. On the other hand, makes the compression ratio lower than normal larger files with higher image quality.
Scanning Recalling Previously Used Settings for Sending/Saving (Recall Settings) 1W2U-062 You can select a destination from among the past destinations. When you specify a previously used destination, the machine also sets the same scan settings such as density you used the last time you sent documents to that destination. ● When is set to , you cannot use this feature. Previously Used Destinations(P.
Scanning ➠ The selected destination and its scan settings are specified. You can also change the settings before sending. To delete destinations (e-mail/I-Fax) If you specified multiple destinations, you can delete destinations as necessary. 1 Select . 2 Select the check box for the destination to be deleted, and select . ● If you select the Group check box, you can view the destinations registered in the group by selecting .
Scanning Sending I-Faxes(P.
Scanning Specifying E-Mail Settings 1W2U-063 When attaching a scanned originals to an e-mail, you can specify the subject, message, reply-to address, and priority for the e-mail before sending it. 1 Place the original(s). 2 Select in the Home screen. Placing Originals(P. 135) Home Screen(P. 122) ● If the login screen appears, specify the user name, the password, and the authentication server. in to Authorized Send(P. 133) . 3 Select in the Scan Basic Features screen.
Scanning Address Book, and specify it. If the destination has not been registered in the Address Book, see Registering Destinations(P. 182) . 1 Select in the tab. 2 Select . 3 Select the check box for the desired reply-to address, and select . To specify priority 1 Select in the tab. 2 Select a priority level. 6 Select .
Scanning LINKS Checking Status and Log for Scanned Originals(P.
Scanning Using Your Computer to Scan (Remote Scan) 1W2U-064 To scan from a computer, you can use MF Scan Utility or an application such as an image processing or word processing application. If you use ScanGear MF supplied with the machine, you can configure advanced scan settings ( Using ScanGear MF(P. 322) ). ● When using the machine with a USB connection, exit sleep mode before scanning. Mode(P.
Scanning Scanning Documents from an Application 1W2U-065 You can scan originals from applications such as image-processing or wordprocessing software. The scanned image is directly loaded in the application, allowing you to edit or process the image immediately. The following procedure varies depending on the application. ● The application must be compatible with TWAIN or WIA*. For more information, see the instruction manual for your application.
Scanning LINKS Using ScanGear MF(P.
Scanning Using ScanGear MF 1W2U-066 ScanGear MF is a scanner driver included with the machine. You can use ScanGear MF to configure advanced scan settings when you scan. The way of starting ScanGear MF differs depending of the way of scanning from the computer. Starting from MF Scan Utility When scanning from MF Scan Utility, click [ScanGear] to start ScanGear MF. For more information, click [Instructions] on MF Scan Utility.
Linking with Mobile Devices Linking with Mobile Devices Linking with Mobile Devices .................................................................................................................... 324 Connecting with Mobile Devices ...................................................................................................................... 325 Connecting via a Wireless LAN Router (LAN Connection) ..............................................................................
Linking with Mobile Devices Linking with Mobile Devices 1W2U-067 Linking the machine with mobile devices such as smart phones and tablets enables you to use an appropriate application to perform printing, or other operation with ease. In addition, you can operate the machine from mobile devices via remote control to confirm printing status and change the settings of the machine. Connecting with Mobile Devices(P. 325) Connecting Directly (Access Point Mode)(P.
Linking with Mobile Devices Connecting with Mobile Devices 1W2U-068 There are two methods used to connect a mobile device with the machine: connecting via a wireless LAN router, and communicating wirelessly and directly with the machine. Select a connection method in accordance with the communication environment and the device you are using. Perform communication with mobile devices from ( Home Screen(P. 122) ).
Linking with Mobile Devices Connecting via a Wireless LAN Router (LAN Connection) 1W2U-069 If a wireless LAN router is connected to the network connected to the machine, you can establish a communication with a mobile device via the wireless LAN router in the same way for a computer. For information about how to connect a mobile device to your wireless LAN router, see the instruction manuals for your networking devices or contact your manufacturer.
Linking with Mobile Devices ◼ Connecting Using the NFC (Android) Before using the NFC, check whether
Linking with Mobile Devices Connecting Directly (Access Point Mode) 1W2U-06A Even in an environment without a wireless LAN router, using "Access Point Mode," which can directly connect a mobile device to the machine wirelessly, enables you to connect the mobile device on hand to the machine without difficult settings. Preparing for Direct Connection (Access Point Mode)(P. 328) Connecting Directly(P.
Linking with Mobile Devices Canon PRINT Business ● For information about the operating systems compatible with Canon PRINT Business, the detailed setting procedure, and the operating procedure, please see the application's Help or the Canon website (http:// www.canon.com/gomp/). Connecting Directly ● It may take time until connection of the machine and the mobile device is established. ◼ Connecting Manually 1 Select in the Home screen. Home Screen(P.
Linking with Mobile Devices 6 When the target operation is completed, then select . ◼ Connecting Using the NFC (Android) Before using the NFC, check whether
Linking with Mobile Devices ● If the status without data transmission between the mobile device and the machine continues during communication by direct connection, the communication may end. ● Power saving performance of sleep mode degrades while connecting via direct connection. ● If the machine is used with a wireless LAN, you need to keep the machine connected to the wireless LAN when using direct connection.
Linking with Mobile Devices Utilizing the Machine through Applications 1W2U-06C Perform printing and other operations from the mobile device connected to the machine using applications. Various applications including those exclusive to Canon are supported. Use properly in accordance with your device, the application, and the situation. ◼ Using Canon PRINT Business This application is used to perform printing and other operations from mobile devices that support iOS/Android.
Linking with Mobile Devices Using AirPrint 1W2U-06E This section describes the settings required to use AirPrint and the procedures to be performed using Apple devices. AirPrint Settings Configuring AirPrint Settings(P. 333) Displaying the Screen for AirPrint(P. 336) Functions of the AirPrint Printing with AirPrint(P. 338) Scanning with AirPrint(P. 341) Faxing with AirPrint(P. 343) Troubleshooting If AirPrint Cannot Be Used(P.
Linking with Mobile Devices 5 Specify the required settings. [Use AirPrint] Select the check box to enable AirPrint. To disable AirPrint, clear the check box. [Printer Name] Enter the name of the machine. If an mDNS name has already been registered in [mDNS Settings] ( Configuring DNS(P. 55) ), the registered name is displayed. [Location] Enter the location of the machine.
Linking with Mobile Devices ◼ Changing the Setting of Functions Available with AirPrint If you want to disable functions that you are not going to use with AirPrint or encrypt communications, configure the necessary setting using the operation panel. Changing Print and Fax Settings To perform printing or fax sending with AirPrint, IPP protocol is used. Turning the Function On/Off You can specify whether to perform printing and fax sending with AirPrint. The factory default setting is .
Linking with Mobile Devices Displaying the Screen for AirPrint You can display the screen for AirPrint, on which you can not only access the AirPrint Settings but also view information about consumables, such as paper and toner cartridge. Further, you can configure security function settings. 1 Select [System Preferences] [Printers & Scanners], then add the machine to the Mac you are using. ● If the machine has already been added, this operation is not required.
Linking with Mobile Devices [AirPrint Settings] Enables you to check the values entered in the AirPrint settings, such as the name and location of the machine. You can click [Edit] to change the settings. [Other Settings] [Print Security Settings] Configure the print security settings using TLS or authentication. [Scan Security Settings] Configure the scan security settings using TLS. [TLS Settings] Enables you to change the key and certificate used for TLS. TLS(P.
Linking with Mobile Devices Printing with AirPrint 1W2U-06F You can print from an iPad, iPhone, iPod touch, or Mac without using a printer driver. Printing from an iPad, iPhone, or iPod touch(P. 338) Printing from a Mac(P. 339) System Requirements One of the following Apple devices is required to print with AirPrint. ● iPad (all models) ● iPhone (3GS or later) ● iPod touch (3rd generation or later) ● Mac (Mac OS X 10.7 or later)* *OS X v10.
Linking with Mobile Devices 3 Tap [Print]. 4 Select this machine from [Printer]. ● The printers connected to the network are displayed here. Select this machine in this step. ● The screen for selecting this machine in [Printer] is not displayed on applications that do not support AirPrint. You cannot print by using those applications. 5 Specify the print settings as necessary. ● The available settings and paper sizes differ depending on the application you are using. 6 Tap [Print].
Linking with Mobile Devices ● The available settings and paper sizes differ depending on the application you are using. 6 Click [Print]. ➠ Printing starts.
Linking with Mobile Devices Scanning with AirPrint 1W2U-06H You can use AirPrint to transfer the data scanned by the machine directly to a Mac. System Requirements To scan with AirPrint, you need a Mac with OS X 10.9 or later installed. To scan using TLS, you need a Mac with OS X 10.11 or later installed. Network Environment One of the following environments is required.
Linking with Mobile Devices 5 Click [Open Scanner]. ➠ The [Scanner] screen is displayed. 6 Configure the scan settings as necessary. 7 Click [Scan]. ➠ The original is scanned, and the image is displayed.
Linking with Mobile Devices Faxing with AirPrint 1W2U-06J You can send faxes from a Mac in almost the same way as when you print from a Mac. System Requirements To send faxes with AirPrint, you need a Mac with OS X 10.9 or later installed. Network Environment One of the following environments is required.
Linking with Mobile Devices 6 Click [Fax]. ➠ Fax sending starts.
Linking with Mobile Devices If AirPrint Cannot Be Used 1W2U-06K If AirPrint cannot be used, try taking the following solutions. ● Make sure that the machine is turned ON. If the machine is turned ON, first turn it OFF, then wait for at least 10 seconds and then turn it back ON to check if the problem is solved. ● Make sure that no error messages are displayed on the machine. ● Make sure that Apple devices and the machine are connected to the same LAN.
Linking with Mobile Devices Using Google Cloud Print 1W2U-06L Google Cloud Print is a service that enables a user with a Google account to print from a smartphone, tablet, or computer connected to the Internet using applications compatible with Google Cloud Print. Unlike conventional printing from a computer, it does not require a printer driver. Checking the Settings of the Machine(P. 346) Registering the Machine with Google Cloud Print(P.
Linking with Mobile Devices ● For more information about the basic operations to be performed when setting the machine from the Remote UI, see Setting Up Menu Options from Remote UI(P. 427) . 1 Start the Remote UI and log in as an administrator. 2 Click [Settings/Registration] on the Portal page. 3 Select [Network Settings] 4 Click [Edit] for [Basic Settings]. 5 Select the [Use Google Cloud Print] check box 6 Click [Register] in [Registration Status]. Starting Remote UI(P.
Linking with Mobile Devices Managing the Machine by the Remote Control 1W2U-06R You can use the Remote UI from a smart phone or tablet Web browser. You can confirm the machine status or perform various settings from a mobile device. Supported Web Browsers Web browsers supporting the Remote UI for mobile devices are the following. Android OS ● Chrome iOS ● Safari Starting the Remote UI from Mobile Devices Enter the IP address of the machine on the Web browser to start the Remote UI.
Managing the Machine Managing the Machine Managing the Machine ............................................................................................................................... 351 Setting Access Privileges .................................................................................................................................. 353 Setting the System Manager ID and PIN ......................................................................................................
Managing the Machine Updating the Firmware ..................................................................................................................................... 437 Initializing Settings ...........................................................................................................................................
Managing the Machine Managing the Machine 1W2U-06S To reduce the various risks associated with the use of this machine, such as leaks of personal information or unauthorized use by third parties, constant and effective security measures are required. An administrator should manage important settings, such as access privileges and security settings, to ensure that the machine is used safely. ◼ Configuring the Basic Management System Setting Access Privileges(P.
Managing the Machine ◼ Managing the System Configuration and Settings Updating the Firmware(P. 437) Initializing Settings(P.
Managing the Machine Setting Access Privileges 1W2U-06U Protect the machine from unauthorized access by only allowing users with access privileges to use the machine. Access privileges are set separately for system administrators, general users, and the Remote UI. When privileges are set, the user must enter an ID and PIN to print or change settings. Set up an account with full access privileges called "System Manager ID" for a system manager.
Managing the Machine Setting the System Manager ID and PIN 1W2U-06W Set the system manager account, "System Manager ID." You can also set a PIN for the System Manager ID. If the System Manager ID is specified, you can access items that require administrator privileges, for example, and , only when the System Manager ID and PIN have been entered correctly.
Managing the Machine ● Do not forget your PIN. If you forget your PIN, contact your local authorized Canon dealer or the Canon help line. Configuring settings via the Remote UI ● Start the Remote UI and log in to System Manager Mode. Click [Settings/Registration] [System Manager Information] [User Management] [Edit] and specify the necessary settings on the displayed screen.
Managing the Machine Setting the Department ID Management 1W2U-06X You can control access to the machine by using multiple IDs for multiple users or groups. If a user tries to operate the machine when Department ID Management is enabled, a login screen is displayed, and the user must enter their own Department ID and PIN to use the machine. When Department ID Management is enabled, usage of functions, such as printing, is recorded for each Department ID.
Managing the Machine [Department ID] Enter the Department ID number to be registered. [Set PIN] To set a PIN, select the check box and enter the same number both in the [PIN] and [Confirm] text boxes. [Restrict Functions] You can restrict the number of pages to print and the available functions for departments to be registered. To restrict the number of pages to print, select the check box for the target type, and enter the appropriate number of pages in [Number of Pages].
Managing the Machine ● If you want to return the counts to zero, click the corresponding text link under [Department ID] and click [Clear Count] [OK]. If you want to return the counts of all Department IDs to zero, click [Clear All Counts] [OK]. Using control cards ● When the optional Copy Card Reader-F is attached to the machine, Department IDs will be registered automatically. ● Do not delete the registered department IDs.
Managing the Machine Select the check box to enable Department ID Management. If you do not want to use Department ID Management, clear the check box. ● For information about the [Allow Print Jobs with Unknown IDs]/[Allow Scan Jobs with Unknown IDs]/[Allow Black & White Copy Jobs] check boxes, see Blocking Jobs When Department ID Is Unknown(P. 360) . 6 Click [OK]. Using the operation panel ● You can also switch Department ID Management On/Off from
Managing the Machine 6 Specify the settings as necessary and click [OK]. [Allow PIN Setting] Select the check box to enable the PIN setting. [Department ID] Enter the Department ID number. [PIN] Enter the PIN corresponding to the Department ID as necessary. [Verify] Click to verify that the correct ID and PIN are entered. This function is not available if the machine and the computer are connected via a USB or WSD (Web Services on Devices) port.
Managing the Machine 2 Click [Settings/Registration] on the Portal page. 3 Select [User Management] 4 Click [Edit]. 5 Clear the check boxes as necessary. Remote UI Screen(P. 420) [Department ID Management]. [Allow Print Jobs with Unknown IDs] In order to send job from a computer when Department ID Management is enabled, you need to enter the correct ID and PIN ( Enabling the Department ID Management for Jobs from a Computer(P. 359) ).
Managing the Machine Setting a Remote UI PIN 1W2U-06Y You can set a PIN for access to the Remote UI. All users use a common PIN. ● When Department ID Management is enabled, setting here is not required. Management(P. 356) Setting the Department ID ● For more information about the basic operations to be performed when setting the machine from the Remote UI, see Setting Up Menu Options from Remote UI(P. 427) . 1 Start the Remote UI and log in to System Manager Mode. Starting Remote UI(P.
Managing the Machine Using the operation panel ● Remote UI Access PIN settings can also be accessed from
Managing the Machine LDAP Server Authentication 1W2U-070 If your system has an LDAP server installed, you can ensure that LDAP server authentication is carried out when the send function is used. This enables you to prevent unauthorized use by third parties and information disclosure. Once the authorization settings are enabled, the Authorized Send screen appears when the fax or scan function is used and operation can only continue if it is correctly authorized by the LDAP server.
Managing the Machine 6 Configure the settings for sending e-mail/I-Faxes. [E-Mail/I-Fax Sending] Select whether to allow sending e-mail and I-Faxes. [Do Not Allow] Blocks sending e-mail and I-Faxes. and in the scan function can no longer be used. [Allow] Permits outgoing e-mail and I-Faxes. [Only Allow Sending to Myself] Blocks all outgoing e-mail and I-Faxes other than those to users with authorized email addresses.
Managing the Machine [File Sending] Select whether to allow saving to shared folders and FTP servers. [Do Not Allow] Blocks saving to shared folders and FTP servers. in the scan function can no longer be used. [Allow] Saving to shared folders and FTP servers is not blocked. [Only Allow Sending to Myself or Specified Folder] Blocks all saving to shared folders and FTP servers other than specified folders.
Managing the Machine [Specify Destination Folder] Selecting this check box allows you to specify the folder where the data is saved. If the check box is not selected, the save destination is set based on authorized user information registered on the LDAP server. [Host Name] Enter a host name for the shared folder or FTP server. [Folder Path] Enter a path name for the save destination folder (excluding the host name).
Managing the Machine Configuring the Network Security Settings 1W2U-071 Authorized users may incur unanticipated losses from attacks by malicious third parties, such as sniffing, spoofing, and tampering of data as it flows over a network. To protect your important and valuable information from these attacks, the machine supports the following features to enhance security and secrecy.
Managing the Machine IPSec Communication While TLS only encrypts data used on a specific application, such as a Web browser or an e-mail application, IPSec encrypts the whole (or payloads of) IP packets. This enables IPSec to offer a more versatile security system than TLS. Configuring IPSec Settings(P. 391) IEEE 802.1X Authentication IEEE 802.1X is a standard and mechanism for blocking unauthorized access to the network by collectively managing user authentication information.
Managing the Machine Restricting Communication by Using Firewalls 1W2U-072 Without proper security, unauthorized third parties can access computers and other communication devices that are connected to a network. To prevent this unauthorized access, specify the settings for packet filter, a feature that restricts communication to devices with specified IP addresses or MAC addresses. Specifying IP Addresses for Firewall Settings(P. 371) Specifying MAC Addresses for Firewall Settings(P.
Managing the Machine Specifying IP Addresses for Firewall Settings 1W2U-073 You can either limit communication to only devices with specified IP addresses, or block devices with specified IP addresses but permit other communications. You can specify a single IP address or a range of IP addresses. ● For more information about the basic operations to be performed when setting the machine from the Remote UI, see Setting Up Menu Options from Remote UI(P. 427) .
Managing the Machine 1 Select the [Use Filter] check box and click the [Reject] or [Allow] radio button for the [Default Policy]. [Use Filter] Select the check box to restrict communication. Clear the check box to disable the restriction. [Default Policy] Select the precondition to allow or reject the communication of other devices with the machine. [Reject] Select to pass communication packets only when they are sent to or received from devices whose IP addresses are entered in [Exception Addresses].
Managing the Machine 3 6 Click [OK]. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Using the operation panel ● You can also enable or disable IP address filtering from
Managing the Machine Specifying MAC Addresses for Firewall Settings 1W2U-074 You can limit communication to only devices with specified MAC addresses, or block devices with specified MAC addresses but permit other communications. This function is unavailable when the machine is connected to a wireless LAN. ● For more information about the basic operations to be performed when setting the machine from the Remote UI, see Setting Up Menu Options from Remote UI(P. 427) .
Managing the Machine 1 Select the [Use Filter] check box and click the [Reject] or [Allow] radio button for the [Default Policy]. [Use Filter] Select the check box to restrict communication. Clear the check box to disable the restriction. [Default Policy] Select the precondition to allow or reject other devices to communicate with the machine. [Reject] Select to pass communication packets only when they are sent to or received from devices whose MAC addresses are entered in [Exception Addresses].
Managing the Machine 3 6 Click [OK]. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Using the operation panel ● You can also enable or disable MAC address filtering from
Managing the Machine Changing Port Numbers 1W2U-075 Ports serve as endpoints for communicating with other devices. Typically, conventional port numbers are used for major protocols, but devices that use these port numbers are vulnerable to attacks because these port numbers are well-known. To enhance security, your Network Administrator may change the port numbers. When a port number has been changed, the new number must be shared with the communicating devices, such as computers and servers.
Managing the Machine Setting a Proxy 1W2U-076 A proxy (or HTTP proxy server) refers to a computer or software that carries out HTTP communication for other devices, especially when communicating with resources outside the network, such as when browsing Web sites. The client devices connect to the outside network through the proxy server, and do not communicate directly to the resources outside.
Managing the Machine Change the port number as necessary. [Use Proxy within Same Domain] Select the check box to also use the specified proxy server for communication with devices in the same domain. [Use Proxy Authentication] To enable authentication by the proxy server, select the check box and enter alphanumeric characters for the user name in the [User Name] text box.
Managing the Machine Configuring the Key and Certificate for TLS 1W2U-077 You can encrypt communication between the machine and a Web browser on the computer by using Transport Layer Security (TLS). TLS is a mechanism for encrypting data sent or received over the network. TLS must be enabled when the Remote UI is used for specifying settings for IPSec (Pre-Shared Key Method), IEEE 802.1X authentication (TTLS/ PEAP), or SNMPv3.
Managing the Machine 7 Click [Edit]. 8 Select the [Use TLS] check box and click [OK]. 9 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Using the operation panel ● You can also enable or disable TLS encrypted communication from
Managing the Machine LINKS Generating the Key and Certificate for Network Communication(P. 383) Generating a Key and Certificate Signing Request (CSR)(P. 386) Registering the Key and Certificate for Network Communication(P. 389) Configuring IPSec Settings(P. 391) Configuring IEEE 802.1X Authentication Settings(P. 398) Monitoring and Controlling the Machine with SNMP(P. 68) Registering LDAP Servers(P.
Managing the Machine Generating the Key and Certificate for Network Communication 1W2U-078 A key and certificate can be generated with the machine when it is required for encrypted communication via Transport Layer Security (TLS). You can use TLS when accessing the machine via the Remote UI. Self-signed certificates are used with the key and certificate generated in "Network Communication.
Managing the Machine [Key Settings] [Key Name] Enter alphanumeric characters for naming the key. Set a name that will be easy for you to find later in a list. [Signature Algorithm] Select the signature algorithm from the drop-down list. [Key Algorithm] Select the key generation algorithm from [RSA] or [ECDSA], then select the key length from the dropdown list. In either case, the larger the number for the key length is, the higher the security level becomes. However, the communication speed becomes slower.
Managing the Machine 7 Click [OK]. ● Generating a key and certificate may take some time. ● After the key and certificate is generated, it is automatically registered to the machine. LINKS Registering the Key and Certificate for Network Communication(P. 389) Configuring the Key and Certificate for TLS(P. 380) Configuring IPSec Settings(P.
Managing the Machine Generating a Key and Certificate Signing Request (CSR) 1W2U-079 Because certificates generated on the machine do not have a CA signature, a communication error may result depending on devices it communicates with. To have the certificate authority issue the certificate with the CA signature, you need to obtain data of CSR (Certificate Signing Request), which the administrator can generate from Remote UI. When the certificate is issued, register it in the key with the CSR generated.
Managing the Machine [Key Settings] [Key Name] Enter alphanumeric characters for naming the key. Set a name that will be easy for you to find later in a list. [Signature Algorithm] Select the signature algorithm from the drop-down list. [Key Algorithm] Select the key generation algorithm from [RSA] or [ECDSA], then select the key length from the dropdown list. In any case, the larger the number for the key length, the slower the communication. However, the security is tighter.
Managing the Machine 8 Click [Store in File]. ● A dialog box for storing the file appears. Choose where to store the file and click [Save]. ➠ The CSR file is stored on the computer. 9 Attach the stored file and submit the application to the certification authority. Registering a Certificate to a Key The key with the CSR generated cannot be used until the certificate issued from the certificate authority based on the CSR is registered in the key.
Managing the Machine Registering the Key and Certificate for Network Communication 1W2U-07A You can obtain the key and certificate, and the CA certificate from a certification authority (CA) for use with the machine. Install and register the obtained key and certificate file and CA certificate file in this machine using Remote UI. Check the key and certificate, and CA certificate conditions that are required for the machine in advance ( Management Functions(P. 711) ).
Managing the Machine Deleting the key and certificate file or CA certificate file ● Click [Delete] on the right of the file you want to delete 6 click [OK]. Click [Browse], specify the file to install, and click [Start Installation]. ➠ The key and certificate file or the CA certificate file is installed on the machine from a computer. 7 Register the key and certificate or CA certificate.
Managing the Machine Configuring IPSec Settings 1W2U-07C Internet Protocol Security (IPSec or IPsec) is a protocol suite for encrypting data transported over a network, including Internet networks. While TLS only encrypts data used on a specific application, such as a Web browser or an e-mail application, IPSec encrypts either whole IP packets or the payloads of IP packets, offering a more versatile security system.
Managing the Machine ● For more information about the basic operations to be performed when setting the machine from the Remote UI, see Setting Up Menu Options from Remote UI(P. 427) . 1 Start the Remote UI and log in to System Manager Mode. Starting Remote UI(P. 419) 2 Click [Settings/Registration] on the Portal page. 3 Select [Network Settings] 4 Click [Edit]. 5 Select the [Use IPSec] check box and click [OK]. Remote UI Screen(P. 420) [IPSec Settings].
Managing the Machine [Local Address] Click the radio button for the type of IP address of the machine to apply the policy. [All IP Addresses] Select to use IPSec for all IP packets. [IPv4 Address] Select to use IPSec for all IP packets that are sent to or from the IPv4 address of the machine. [IPv6 Address] Select to use IPSec for all IP packets that are sent to or from an IPv6 address of the machine.
Managing the Machine Description Example IPv6: fe80::10 Delimit alphanumeric characters with colons. Specifying a range of addresses Insert a hyphen between the addresses. 192.168.0.10-192.168.0.20 [Subnet Settings] When manually specifying IPv4 address, you can express the range by using the subnet mask. Enter the subnet mask using periods to delimit numbers (example:"255.255.255.240"). [Prefix Length] Specifying the range of IPv6 addresses manually also allows you to specify the range using prefixes.
Managing the Machine [Authentication] Select the hash algorithm. [Encryption] Select the encryption algorithm. [DH Group] Select the Diffie-Hellman group, which determines the key strength. Authenticating a machine using a pre-shared key 1 Click the [Pre-Shared Key Method] radio button for [Authentication Method] and then click [Shared Key Settings]. 2 Enter alphanumeric characters for the pre-shared key and click [OK].
Managing the Machine [Select Algorithm] Select the [ESP], [ESP (AES-GCM)], or [AH (SHA1)] check box(es) depending on the IPSec header and the algorithm used. AES-GCM is an algorithm for both authentication and encryption. If [ESP] is selected, also select algorithms for authentication and encryption from the [ESP Authentication] and [ESP Encryption] dropdown lists. [ESP Authentication] To enable the ESP authentication, select [SHA1] for the hash algorithm.
Managing the Machine Using the operation panel ● You can also enable or disable IPSec communication from
Managing the Machine Configuring IEEE 802.1X Authentication Settings 1W2U-07E The machine can connect to an 802.1X network as a client device. A typical 802.1X network consists of a RADIUS server (authentication server), LAN switch (authenticator), and client devices with authentication software (supplicants). If a device tries to connect to the 802.1X network, the device must go through user authentication in order to prove that the connection is made by an authorized user.
Managing the Machine 2 Click [Settings/Registration] on the Portal page. 3 Select [Network Settings] 4 Click [Edit]. 5 Select the [Use IEEE 802.1X] check box, and enter the login name in the [Login Name] Remote UI Screen(P. 420) [IEEE 802.1X Settings]. text box. [Use IEEE 802.1X] Select the check box to enable IEEE 802.1X authentication. [Login Name] Enter alphanumeric characters for a name (EAP identity) that is used for identifying the user.
Managing the Machine Setting TTLS/PEAP 1 Select the [Use TTLS] or [Use PEAP] check box. Internal protocol for TTLS ● You can select MSCHAPv2 or PAP. 2 Click [Change User Name/Password]. ● To specify a user name other than the login name, clear the [Use Login Name as User Name] check box. Select the check box if you want to use the login name as the user name. 3 Set the user name/password. [User Name] Enter alphanumeric characters for the user name.
Managing the Machine Using the operation panel ● You can also enable or disable IEEE 802.1X authentication from
Managing the Machine Restricting the Machine's Functions 1W2U-07F Some of the functions of the machine may rarely be used or provide opportunities for misuse. For security purposes, the machine can be set to limit its capabilities by partially or completely disabling these functions. Restricting Access to Address Book and Sending Functions You can specify the PIN in the Address Book to disable a general user from modifying data or limit destinations that can be specified for fax sending.
Managing the Machine Disabling Remote Management When not using Remote UI, you can disable functions to prevent an unauthorized remote operation via Remote UI. Disabling Remote UI(P.
Managing the Machine Restricting Access to Address Book and Sending Functions 1W2U-07H Some cases of information leakage can be prevented by limiting the available fax and e-mail destinations to those registered in the Address Book or LDAP servers, or by setting a PIN for the Address Book so that unauthorized users cannot add or edit Address Book entries. You can also avoid sending documents to unintended recipients if the machine is set to ask you to enter the fax number twice for confirmation.
Managing the Machine Restricting Use of the Address Book 1W2U-07J The Address Book can be set to require users to enter a PIN in order to add new entries to the Address Book or edit existing entries. Setting a PIN to the Address Book can reduce the risk of documents being sent to unintended recipients because changes to the Address Book can only be made by users who know the PIN. 1 Select
Managing the Machine Configuring Basic E-Mail Settings(P. 86) Setting a Shared Folder as a Save Location(P.
Managing the Machine Limiting Available Destinations 1W2U-07K By limiting destinations that can be specified to those registered in the Address Book or LDAP servers, you can reduce the possibility of specifying unintended destinations and prevent users from leaking information. You can configure the setting to display the confirmation screen to prevent the user from misdialing when specifying a coded dial number in the Address Book. Restricting New Destinations that Can Be Specified(P.
Managing the Machine machine to display the details of the coded dial number you selected/entered as a sending destination on the screen before you send documents to that destination.
Managing the Machine Restricting the Fax Sending Functions 1W2U-07L You can set various restrictions for sending faxes, which can prevent information leakage to third parties or sending documents to unintended destinations. Confirming the Entered Fax Number(P. 409) Restricting Fax Sending from a Computer(P. 409) Restricting Sequential Broadcasts(P.
Managing the Machine Sending Faxes from Your Computer (PC Fax)(P. 244) Enabling the Department ID Management for Jobs from a Computer(P. 359) Restricting Use of the Address Book(P. 405) Limiting Available Destinations(P.
Managing the Machine Restricting Printing from a Computer 1W2U-07R You can drastically reduce information leakage risks by limiting the documents printable from a computer to the Secure Print documents ( Printing a Document Secured by a PIN (Secure Print)(P. 266) ).
Managing the Machine Restricting USB Functions 1W2U-07S USB is a convenient way of connecting peripheral devices and storing or relocating data, but USB can also be a source of information leakage if it is not properly managed. Be especially careful when handling USB memory devices. This section describes how to restrict connection via the USB port of the machine and how to prohibit use of USB memory devices. Restricting the USB Connection with a Computer(P. 412) Restricting the Scan to USB Function(P.
Managing the Machine Basic Operations for Scanning Originals(P. 284) Printing from a USB Memory Device (Memory Media Print)(P.
Managing the Machine Disabling HTTP Communication 1W2U-07U HTTP is used for communications over the network, such as when you access the machine via the Remote UI. If you are using a USB connection or are otherwise not using HTTP, you can disable HTTP to block malicious third-party intrusions via the unused HTTP port. ● Disabling HTTP disables some of the network capabilities, such as the Remote UI, WSD printing, and printing with Google Cloud Print.
Managing the Machine Disabling Remote UI 1W2U-07W The Remote UI is useful because the machine settings can be specified by using a Web browser on a computer. To use the Remote UI, the machine must be connected to a computer over the network. If the machine is connected to a computer via USB, or if you do not need to use the Remote UI, you might want to disable the Remote UI to reduce the risk of having your machine controlled remotely over the network by malicious third parties.
Managing the Machine Increasing the Security of Documents 1W2U-07X The machine is equipped with security functions designed to prevent documents from being leaked or tampered with. Device Signature The digital signature is added to scanned documents using a key and certificate mechanism in order to prove to the recipient that the document has been created on the machine. The recipient can verify "the device that created the document" and "whether the document has been tampered with.
Managing the Machine Generating a Device Signature Key 1W2U-07Y You can generate a key and certificate for the device signature that show a document was scanned on the machine. The certificate is appended when an document is scanned and converted into a PDF file. ● Only one key and certificate for the device signature can be generated. It cannot be deleted. ● An optional Send PDF Security Feature Set is required. System Options(P.
Managing the Machine Managing the Machine from a Computer (Remote UI) 1W2U-080 Using a Web browser to operate the machine remotely, you can check the documents waiting to be printed or the status of the machine. You can also make various settings. You can do this without leaving your desk, making system management easier. For more information about the system requirements for the Remote UI, see System Environment(P. 714) . Functions of the Remote UI Checking the Status and Logs(P.
Managing the Machine Starting Remote UI 1W2U-081 To operate remotely, you need to input the IP address of the machine into a Web browser and start the Remote UI. Check the IP address set to the machine in advance ( Viewing Network Settings(P. 37) ). If you have any questions, ask your Network Administrator. 1 Start the Web browser. 2 Enter "http:///" in the address field, and press the [ENTER] key.
Managing the Machine If [Remote UI Access PIN] is set, enter the PIN. Setting a Remote UI PIN(P. 362) When the Department ID Management is enabled Enter the appropriate ID in [Department ID] and PIN in [PIN]. Management(P. 356) 4 Setting the Department ID Click [Log In]. ➠ The Portal page (main page) will be displayed. Remote UI Screen(P. 420) Remote UI Screen When you log in to the Remote UI, the following Portal page appears.
Managing the Machine [Support Link] Displays the support link specified in [Support Link] under [License/Other]. Refresh Icon Refreshes the currently displayed page. [Language] Selects the display language used for the Remote UI screens. [Log Out] Logs off from the Remote UI. The Login page will be displayed. [Mail to System Manager] Displays a window for creating an e-mail to the system manager specified in [System Manager Information] under [User Management].
Managing the Machine Checking the Status and Logs 1W2U-082 Checking Current Status of Print Documents(P. 422) Checking History of Documents(P. 423) Checking Error Information(P. 423) Checking Consumables(P. 423) Checking Device Specifications(P. 424) Checking System Manager Information(P. 424) Checking Print Total Counter(P. 425) Checking History of Toner Cartridges(P. 425) ● A file name of a document may not be displayed in full. The printed application name may be added to the file name.
Managing the Machine Checking History of Documents The history of print, copy, sending faxes/e-mails (TX), or receiving faxes (RX) is displayed. Log in to the Remote UI ( Starting Remote UI(P. 419) ) [Status Monitor/Cancel] [Job Log] Checking Error Information When an error occurs, this page will be displayed by clicking the message displayed under [Error Information] on the Portal page (main page). Remote UI Screen(P. 420) Log in to the Remote UI ( Information] Starting Remote UI(P.
Managing the Machine Checking Device Specifications The maximum print speed and machine features are displayed. Log in to the Remote UI ( Features] Starting Remote UI(P. 419) ) [Status Monitor/Cancel] [Device Checking System Manager Information Information about the machine and the system manager is displayed.
Managing the Machine Checking Print Total Counter The total number of pages that have been printed by the copy, print, and fax functions is displayed. Log in to the Remote UI ( Counter] Starting Remote UI(P. 419) ) [Status Monitor/Cancel] [Check Checking History of Toner Cartridges You can check the usage logs of toner cartridges and other logs. The display can be changed for each color of the toner cartridge. Log in to the Remote UI ( Log] Starting Remote UI(P.
Managing the Machine LINKS Remote UI Screen(P.
Managing the Machine Setting Up Menu Options from Remote UI 1W2U-083 You can change the various machine settings by using the Remote UI. Most of the settings can be set also on the machine, but some settings can only be set using the Remote UI. This section describes the basic flow of changing the settings of the machine using the Remote UI. ● Some settings can only be changed when you have logged in to System Manager Mode.
Managing the Machine 5 Click [Edit]. 6 Specify the required settings. 7 Click [OK].
Managing the Machine 8 Restart the machine as necessary. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. ● For information about whether you need to restart the machine, view the message on the edit screen.
Managing the Machine Registering Destinations from Remote UI 1W2U-084 You can use the computer to register destinations in the Address Book of the machine and edit information of registered destinations. Specify the shared folder or FTP server destination here. ● You can change the settings only when you have logged in to System Manager Mode. 1 Start the Remote UI. 2 Click [Address Book] on the Portal page. Starting Remote UI(P. 419) Remote UI Screen(P.
Managing the Machine 6 Specify the destination. To register the fax destination [Name] Enter the name of the destination. [Fax Number] Enter the fax number of the destination. [ECM TX] Select the check box to make the following possible: if an error occurs in an image that is being sent, the error is checked and corrected to prevent an improper image from being sent.
Managing the Machine To register the e-mail or I-Fax destination [Name] Enter the name of the destination. [E-Mail Address]/[I-Fax Address] Enter the e-mail address of the destination. To register the shared folder or FTP server destination [Name] Enter the name for the destination. [Protocol] Select the protocol for the destination. [Windows (SMB)] Select this when registering a shared folder as a destination. [FTP] Select this when registering an FTP server as a destination.
Managing the Machine [Folder Path] Enter the location of the folder to which the data will be sent. ● For a shared folder Use "\" as a separator. Specify the level that follows the path specified in [Host Name]. ● For an FTP server Use "/" as a separator. The path is an absolute path when a "/" is placed at its top, otherwise a relative path with respective to the current directory of the user who has logged in. [User Name] Enter the user name set for the shared folder or FTP server.
Managing the Machine Importing/Exporting the Setting Data 1W2U-085 Address Book and machine settings data can be saved on your computer (export). Data that is saved on your computer can also be registered in the machine (import). You can easily copy the destinations in the Address Book to multiple machines.* To use these features, it is required that you have logged in to System Manager Mode. *Depending on the model, you cannot import the Address Book data that exported from the machine.
Managing the Machine [Address Book] Select the check box to export Address Book data. [Address Book PIN] If the Address Book is code-protected, enter the code for the Address Book. Address Book(P. 405) Restricting Use of the [Settings/Registration] Select the check box to export machine settings data. [Encryption Password] Enter a password to encrypt the export data using alphanumeric characters. Enter the same password in [Confirm]. To export the data, you must set an encryption password.
Managing the Machine [File Path] Click [Browse] and select the file. [Decryption Password] Enter the password set when the settings were exported. [Address Book] Select the check box to import Address Book data. ● Importing Address Book data will overwrite the Address Book entries currently registered on the machine. [Address Book PIN] If the Address Book is code protected, enter the code for the Address Book. Address Book(P.
Managing the Machine Updating the Firmware 1W2U-086 For the firmware, select the method of update depending on the installation condition of the machine.
Managing the Machine ● Do not turn OFF the machine while the restart is in progress. Updating from a Computer When you have downloaded the latest firmware version from the Canon website, use "User Support Tool" utility software to update the firmware from a computer. For how to perform firmware update from a computer, see the "User Support Tool Operation Guide" included with the firmware.
Managing the Machine Initializing Settings 1W2U-087 You can restore the following settings: Initializing Menu(P. 439) Initializing Key and Certificate(P. 439) Initializing Address Book(P. 440) Initializing All Data/Settings(P. 440) Initializing Menu You can restore the settings of the machine ( Setting Menu List(P. 442) ). Depending on the settings selected, you may need to restart the machine after initialization.
Managing the Machine Initializing Address Book You can restore the settings of the Address Book. Note that all the information registered in the Address Book will be deleted after initializing.
Setting Menu List Setting Menu List Setting Menu List ........................................................................................................................................... 442 .................................................................................................................................................... 443 ...............................................................................................................................
Setting Menu List Setting Menu List 1W2U-088 You can customize the machine based on your environment and needs by configuring settings described in this chapter. To start configuration, select
Setting Menu List 1W2U-089 Item (P. 444) Description This section describes the settings related to viewing of the display. (P. 448) This section describes the USB keyboard settings. (P. 449) This section describes the timer settings and energy settings. (P. 453) This section describes the network settings. (P. 467) This section describes the USB settings and other relevant settings.
Setting Menu List 1W2U-08A All the settings related to viewing of the display are listed with descriptions. Default settings are marked with a dagger ( ). (P. 444) (P. 444) (P. 445) (P. 445) (P. 446) (P. 446) (P. 446) (P.
Setting Menu List *1 *3 Select the display language used for the display, reports, and lists. <日本語> <中文(简体)> <中文(繁體)> <한국어>
Setting Menu List Specify whether to display a message when stains are detected in the document feed scanning area.
Setting Menu List
Setting Menu List 1W2U-08C Specify the layout of an USB keyboard if connected to the machine. The factory default settings differ depending on the country or region where the machine was purchased.
Setting Menu List 1W2U-08E All the settings related to the timer and energy are listed with descriptions. Default settings are marked with a dagger ( ). (P. 449) (P. 449) (P. 450)
Setting Menu List
Setting Menu List <24 Hour>
Setting Menu List
Setting Menu List 1W2U-08F All the settings related to the network are listed with descriptions. Default settings are marked with a dagger ( ).
Setting Menu List
Setting Menu List Set whether to connect directly. By enabling this function, connecting directly with the machine is possible even in an environment without an access point or wireless LAN router. Connecting Directly (Access Point Mode)(P. 328)
Setting Menu List Specify settings for using the machine in a TCP/IP network, such as IP address settings. Specify settings for using the machine in an IPv4 network. Configure the IP address, which is used for identifying devices, such as computers and printers, on a TCP/IP network. Setting IPv4 Address(P. 31)
Setting Menu List Select to check that the machine is connected to a computer over a network. Connection(P. 32) Testing the Network Specify settings for using the machine in an IPv6 network. Setting IPv6 Addresses(P. 34)
Setting Menu List Specify settings for Domain Name System (DNS), which provides a host name for IP address resolutions. Configuring DNS(P. 55) Specify the IP address of the DNS server in the IPv4 environment. : 0.0.0.0 : 0.0.0.
Setting Menu List 0 to 24 to 48 (hr.) Specify settings for using DNS functions without DNS servers.
Setting Menu List 1 to 5 to 60 (min.) Enable or disable automatic browsing and acquiring information for the printer or scanner by using the WSD protocol. Configuring Printing Protocols and WSD Functions(P. 40)
Setting Menu List Change port numbers for protocols according to the network environment. 1 to 515 Changing Port Numbers(P. 377) to 65535 1 to 9100 to 65535 1 to 3702 to 65535 1 to 80 to 65535 1 to 427 to 65535 1 to 110 to 65535 1 to 25 to 65535 1 to 21 to 65535 1 to 161 to 65535 Select the maximum size of packets the machine sends or receives. Unit(P.
Setting Menu List
Setting Menu List
Setting Menu List <10BASE-T> <100BASE-TX> <1000BASE-T> ● When is set to , you cannot select <1000BASE-T>. Check the MAC address of the machine, which is a number unique to each communication device. the MAC Address for Wired LAN(P. 37) Viewing
Setting Menu List Enable or disable settings for filtering packets sent to or received from devices with specified IPv6 addresses. Specifying IP Addresses for Firewall Settings(P.
Setting Menu List Specify whether to use imageWARE Enterprise Management Console plug-ins to manage machine data such as settings and Address Book destinations. For detailed information on imageWARE Enterprise Management Console, contact your nearest Canon dealer. Configuring Settings for Communication between the Machine and Plugins(P. 75) *1*2 Enable communication with a remote monitoring server.
Setting Menu List 1W2U-08H All the settings related to the USB are listed with descriptions. Default settings are marked with a dagger ( ). Specify whether to enable or disable use of the USB port or a USB memory device.
Setting Menu List 1W2U-08J All the settings related to accessibility, such as inverting the screen colors and message display time, are listed with descriptions. Default settings are marked with a dagger ( ). (P. 468) (P. 468) (P. 468) Select to invert the display colors. Select if the display is hard to view even after the brightness was adjusted in .
Setting Menu List 1W2U-08K Item Description (P. 470) This section describes how to adjust image quality for printing. (P. 484) This section describes how to use the cleaning functions.
Setting Menu List 1W2U-08L All the settings related to image quality adjustment are listed with descriptions. Default settings are marked with a dagger ( ). (P. 470) (P. 470) (P. 471) (P. 471) (P. 471) (P. 472) (P.
Setting Menu List Select the timing at which the Correct Print Color Mismatch function is to be performed automatically after the machine is turned ON. You can also perform this adjustment manually ( Correcting "Print Color Mismatch"(P. 599) ).
Setting Menu List -0.20" to 0.00" to + 0.20" (-5.0 to 0.0 to + 5.0 (mm)) -0.20" to 0.00" to + 0.20" (-5.0 to 0.0 to + 5.0 (mm)) -0.20" to 0.00" to + 0.20" (-5.0 to 0.0 to + 5.0 (mm)) * -0.20" to 0.00" to + 0.20" (-5.0 to 0.0 to + 5.0 (mm)) -0.20" to 0.00" to + 0.20" (-5.0 to 0.0 to + 5.
Setting Menu List ● If you set to , image quality may be affected or a paper jam may occur when a certain length of time elapses after printing on the front side or depending on the ambient humidity. When printing on rough paper, especially when color images are printed too light, select . You can specify the settings separately for each paper source.
Setting Menu List
Setting Menu List
Setting Menu List
Setting Menu List 2-Sd Prt)> * When performing 2-sided printing after 1-sided printing, the printed images may be faint due to moisture condensation. In this case, setting to may solve the problem.
Setting Menu List
Setting Menu List
Setting Menu List
Setting Menu List
Setting Menu List If printouts are curled, set to this option. If printouts are faded, set to this option. ● If you set to , printouts may be faded. ● If you set to , printouts may be curled. When black and white print data is mixed with color data, specify whether to prioritize the print speed or to reduce the toner usage of the cyan, magenta, and yellow toner cartridges when printing data.
Setting Menu List ● If you set to , the setting will become effective with next replacement of toner cartridges. ● Immediately after cartridge replacement, a certain amount of time is required for toner to be evenly distributed inside the cartridge. You can configure a setting to prevent stains from being scanned when they are detected in the document feed scanning area. Selecting removes streaks generated by the edge of the original.
Setting Menu List 1W2U-08R The cleaning functions are listed with descriptions. Default settings are marked with a dagger ( ). (P. 484) (P. 484) (P. 484) (P. 484) Clean the fixing assembly after a toner cartridge is replaced or if black streaks appear on printouts. Fixing Assembly(P.
Setting Menu List 1W2U-08S Item Description (P. 486) This section describes settings common to each function. (P. 491) This section describes how to specify the copy settings. (P. 493) This section describes how to specify printer settings. (P. 536) This section describes how to specify settings for sending faxes and scanned originals. (P. 547) This section describes how to specify settings for receiving faxes and e-mails.
Setting Menu List 1W2U-08U All the items related to settings common to each function are listed with descriptions. Default settings are marked with a dagger ( ). (P. 486) (P. 488) (P. 489) (P. 490) Asterisks (*) ● Settings marked with "*1" may not be displayed depending on the model you are using, options, or other setting items. ● Settings marked with "*2" cannot be imported or exported.
Setting Menu List / *1 *1 Specify this setting when you print a document on paper with logos. In general use, to print on paper with logos, you need to change how the paper loaded in the paper source is facing depending on whether you are performing 1- or 2-sided printing.
Setting Menu List Paper Sources Select the paper source that you want to change the setting for. When using paper that has been preprinted with a logo, you need to change how it is facing when you perform 1-sided and 2-sided printing. ● We recommend selecting if you do not need to consider which side to print on. To print on a specific side of paper, you do not need to flip over paper in the paper source whether 1- or 2sided printing is selected.
Setting Menu List If scan is not performed within a specified period of time after the screen below is displayed (the machine is set online for scanning), the machine automatically becomes offline. Specify the time period at which the machine becomes offline. 1 to 5 to 60 (min.
Setting Menu List To run OCR (Optical Character Recognition) on a text original to create a "searchable PDF," specify whether the machine determines the original's text direction and detects the original direction.
Setting Menu List 1W2U-08W All the settings related to the copy are listed with descriptions. Default settings are marked with a dagger ( ). Asterisks (*) ● Settings marked with an asterisk (*) may not be displayed depending on the model you are using, options, or other setting items. You can change the default settings about copy. The selected settings are used as the default settings of the copy function. Changing the Default Settings for Functions(P.
Setting Menu List <1-Sided->2-Sided> <2-Sided->2-Sided>* <2-Sided->1-Sided>*
Setting Menu List 1W2U-08X All the settings related to the printer are listed with descriptions. Default settings are marked with a dagger ( ). (P. 493) (P. 534) Asterisks (*) ● Settings marked with "*1" may not be displayed depending on the model you are using, options, or other setting items. ● Settings marked with "*2" may be unavailable or vary or have different defaults depending on your country or region.
Setting Menu List *1
Setting Menu List <2-Sided Printing> Select whether to make 2-sided printouts.
Setting Menu List /// // 17 Levels
Setting Menu List
Setting Menu List Prints dark text or lines on an area with a colored background with a smooth finish. Prints an image such as a photo or an outline of a figure or text with a smooth finish. Prints an image and halftones with an even balance. Prints the entire image with a smooth finish. ● When is set to in , printing in modes other than all produces the same results.
Setting Menu List
Setting Menu List
Setting Menu List
Setting Menu List Specify this to bind on the long edge of paper. Specify this to bind on the short edge of paper. Shift the print position to adjust the binding margin to apply to the binding edge specified by . The value "0.00" exerts no effect on the binding margin. -1.90 to 0.00
Setting Menu List Setting Value Long Edge Short Edge Irrespective of the paper source, you can shift the print position in units of "0.01" (0.5 mm)" for all print jobs. -2.00 to 0.00
Setting Menu List Printing stops if a certain error occurs in the process. However, if you set this item to , the certain error will be skipped and printing can continue. Normally, set this item to .
Setting Menu List
Setting Menu List Produces finer printing results than using . This option is suitable for printing sharp outlines of the text or fine-line data.
Setting Menu List Setting value Produces a fine print with clear edges of text. It is suitable for printing characters and fine lines. Produces a print with smooth gradation or smooth edges. It is suitable for printing figures or graphs containing gradation areas. Specify the processing method used to correct the color.
Setting Menu List
Setting Menu List Specify the font to use by selecting a corresponding font ID number. You can print the PCL font list with font samples from the operation panel. 0 to 104
Setting Menu List
Setting Menu List
Setting Menu List
Setting Menu List
Setting Menu List Performs processing so that the color tone is suitable for printing bitmap images. When this item is selected, an image is printed in the colors closest to those displayed on the monitor. Minimizes a color variance that occurs when RGB data is converted to CMYK data. Performs processing so that the color tone is deeper and more vivid than .
Setting Menu List ● The default setting is . If you activate the Barcode Printing Kit, it changes to . Specify the AEC (Alternate Escape Code) to be used for bar code commands when the host computer does not support the standard Escape Code. <~> <"> <#> <$> <\> <{> <}> <|>
Setting Menu List
Setting Menu List Select the profile for RGB data according to the monitor you are using.
Setting Menu List Set a JapanColor profile. Data is printed in the color tones closest to those of the Japanese printing standard. Set a U.S. Web Coated profile. Data is printed in the color tones closest to those of the U.S. printing standard. Set a Euro Standard profile. Data is printed in the color tones closest to those of the European printing standard.
Setting Menu List
