Specifications

Microcomputer Peripherals, Annual Contract #08-02-9975 Page 3 of 58
General Conditions
1.0 Scope of the Bid
1.1 It is the intention of the Cypress-Fairbanks Independent School District (the District) to
establish a contract for Microcomputer Peripherals.
1.2 The District desires to establish a multi year contract for Microcomputer Peripherals for two (2)
years beginning April 11, 2008 through April 30, 2010. This contract must be renewed
annually.
1.3 This bid is in ten parts: Notice to Bidders, General Conditions, Scope, Terms, Special
Conditions, and Definitions, Bid Summary Sheet, Felony Conviction Notification, Conflict of
Interest Questionnaire Requirement, Certificate of Residency, Resident Bidder Form, Bid
Acknowledgment Form, and No Proposal Notification Form.
2.0 Applicability – These conditions are applicable and form a part of all contract documents and a part of
the terms of all purchase orders for items included in the specifications and bid forms issued herewith.
3.0 Specifications – The use of manufacturer’s specifications (Design Guide) by the District is to be
considered informative, giving the bidder information as to the general quality and value requirements.
The bidder shall note in writing any deviations from specifications and shall submit those changed
specifications as alternates. Manufacturers’ data sheets are required to support all alternate specifications.
4.0 Evaluation – In evaluating qualified bids the following considerations will be taken into account for award
recommendations: initial price, future operational costs, overall quality and value to the District, suitability
for the intended use, probability of continuous availability, availability of product line to maintain a District
standard, the range of vendor’s offerings, delivery and installation capabilities, warranty and warranty
service history.
4.1 Bids shall be held open during evaluation for sixty (60) days from the time of opening until
recommendations are presented to the school board.
4.2 The District may award a contract for any or all sections of this bid.
4.3 The minimum specifications listed for each item are intended to illustrate to the vendor the type of
equipment for each item that the District plans to use. The District reserves the right to waive
certain specifications in each item if it is in the best interest of the District.
5.0 Contracts for purchase will be put into effect by means of a purchase order executed by the Purchasing
Department after bids have been awarded and as equipment is required.
6.0 Warranty Conditions – Equipment shall be new, latest model and design, and shall carry the
manufacturer’s maximum standard warranty. The District would like to make arrangements when items
are to be warehoused (for no longer than one year) at the District Distribution Center that the
manufacturer’s maximum standard warranty would begin only when the item is delivered from the
Distribution Center to a site for installation. Alternate options to purchase extended warranties will be
itemized in the bid document. Appropriate documentation of the manufacturer’s warranty terms
must be submitted with the bid. Where applicable, submit third party warranty terms.
7.0
Terms of Payment – Cypress-Fairbanks Independent School District will pay all invoices for accepted
merchandise or service no later than forty-five (45) days from date of acceptance of delivery or completed
installation as set forth in the specifications of this bid.
8.0 Delivery Conditions – All deliveries shall be freight prepaid F.O.B. destination and bids shall include
all freight and delivery charges.
9.0 Installation – Where specified, installation requirements must be met. The contractor shall not deliver the
equipment for the District to hold prior to installation.