Specifications

Microcomputer Peripherals, Annual Contract #08-02-9975 Page 5 of 58
Scope, Terms, Special Conditions, and Definitions
1.0 Scope of Microcomputer Peripheral Applications
The specifications that follow for this section are designed to guide the bidder to present hardware
compatible with the District’s desired goals in this area.
1.1 It is the intention of the Cypress-Fairbanks Independent School District to establish a contract for
Microcomputer Peripherals to be purchased from April 11, 2008 to April 30, 2010.
2.0 Delivery for the successful bidder shall be defined as:
2.1 Delivery Costs – All bid prices to include freight and delivery costs.
2.2 Delivery Points for All Items – Delivery to any/all of 70+ locations within CFISD.
3.0 Warranty for the Successful Bidder Defined
3.1 All warranty terms shall start on the day of officially notified acceptance of delivery to a campus or
administrative location (except the Distribution Center) that the vendor shall receive from an
authorized District representative.
3.2 The District requests that items to be warehoused at the District Distribution Center (for no longer
than one year) have a manufacturer’s maximum standard warranty that would begin only when the
item is delivered from the warehouse to a site for installation. The District will provide shipping
documentation to verify date of installation.
4.0 Vendor Support Requirements – Parts, Service, and Training
Provide a factory authorized source for parts, manuals and video or manual technical training guides. This
is for “after warranty” support for the District’s Computer Repair Department.
5.0 Bid Response Clarification
The bidder may respond to any or all parts of the bid. Alternate bids must be submitted on separate bid
forms, duly signed and sealed for the bid opening.
6.0 Administrative Expenses due to Non-Performance
If, at any time, the Contractor fails to fulfill or abide by the terms, conditions, or specifications of the
contract, the District reserves the right to:
6.1 Purchase on the open market and charge the contractor the difference between contract and actual
purchase price, or
6.2 Deduct such charges from existing invoice totals due at the time, or
6.3 Cancel the contract within thirty (30) days of written intent notification.
7.0 Special Requirements – Samples
7.1 Delivery of Samples – All samples are due by 11:00 a.m., Friday, February 22, 2008, and shall be
delivered by the bidder to the attention of Ms. Kristine Johnston, Director of Purchasing at the
Windfern Administrative Annex, 12510 Windfern Road, Houston, TX 77064, and placed in a location
designated for examination of such samples.
Office Hours: Monday – Thursday 7:30 – 4:30
Friday 7:30 – 4:00