Specifications

Microcomputer Peripherals, Annual Contract #08-02-9975 Page 6 of 58
Scope, Terms, Special Conditions, and Definitions (continued)
7.0 Special Requirements – Samples (continued)
7.2 Samples are required for all items that are alternates to the Design Guide. All samples must be
delivered and set up prior
to the date and time of the bid opening. Samples of peripherals shall be
delivered to Ms. Kristine Johnston, Director of Purchasing, at the Windfern Administrative Annex,
12510 Windfern Road, Houston, Texas 77064, by 11:00 a.m., Friday, February 22, 2008.
7.3 All samples provided for Items 1 – 37 must be delivered, unpacked, setup, and signed in by the bidder
or the bidder’s service representative.
7.4 The District will accept no responsibility for unpacking deliveries made to the location without a
service representative to unpack, setup, and sign for delivery by the designated deadline. No samples
will be accepted via U.S. Mail, UPS, or any ground carrier or delivery services.
7.5 Samples will be accepted no earlier than a week prior to the bid opening.
7.6 All printer samples must be delivered with installation CDs for printer drivers.
7.7 Identification of Samples – Each sample shall be:
7.7.1 Clearly tagged to show the bidder’s name and address and item number for which the
sample is proposed.
7.7.2 Accompanied by all manuals, documentation, CDs, cables necessary to test the equipment
and original manufacturer packaging.
7.7.3 Accompanied by manufacturer’s data sheets listing specifications if available.
7.8 Conditions Governing Samples
7.8.1 The District will not accept bids for items that are out of date or not in current production at
the time of the bid.
7.8.2 All samples must be fully operable and match the minimum specifications for the item bid.
7.9 Return of Samples – All samples will be the property and responsibility of the bidder and shall be
made available to Cypress-Fairbanks I.S.D. until April 11, 2008. The bidder shall be responsible for
packing and reshipment of any and all samples received by the District. All samples not awarded to
the successful bidder shall be removed from the District within a week after the evaluation period is
over or become the property of the District.
8.0 Pricing Variables
Under each section of specifications indicate unit cost variations due to differing quantities of equipment
listed under all item numbers.
9.0 Contract Period
The District intends to establish a contract with the vendor for the purchase of peripherals from April 11,
2008 until April 30, 2010. During this contract, each party will have the option to renew when availability
of product awarded during this contract no longer exists as long as the renewal price and service provided
under the terms of the contract for a follow-on product is agreeable to both Cypress-Fairbanks Independent
School District and the awarded vendor. The District may choose to upgrade equipment or to replace
component parts provided by the successful bidder. The District will use one of two possible methods to
insure pricing throughout the contract period.