This publication uses 50% recycled paper. CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 P.O. Box 2262, 1180 EG Amstelveen, The Netherlands CANON FRANCE S.A. 17, quai du President Paul Doumer, 92414 Courbevoie, Cedex, France CANON (U.K.) LTD.
FACSIMILE USER’S GUIDE i Preface LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
Trademarks Canon and LASER CLASS are registered trademarks and RAPID Fusing System is a trademark of Canon, Inc. Copyright Copyright © 2001 by Canon, Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon, Inc.
Users in the U.S.A. PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT A. Location Supply a suitable table, cabinet, or desk. See Appendix A for the unit’s dimensions and weight. B. Order Information 1. Only a single telephone line (touch-tone or rotary) is to be used. 2. Order an RJ11-C modular wall jack (USOC code), which should be installed by the phone company. If the RJ11-C wall jack is not present, telephone/fax operation is not possible. 3.
CONNECTION OF THE EQUIPMENT This equipment complies with Part 68 of the FCC rules. On the rear panel of this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. If requested, this information must be given to the telephone company. This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs.
RIGHTS OF THE TELEPHONE COMPANY Should the equipment cause harm to the telephone network, the telephone company may temporarily disconnect service. The telephone company also retains the right to make changes in facilities and services which may affect the operation of this equipment. When such changes are necessary, the telephone company is required to give adequate prior notice to the user. Also, you will be advised of your right to file a compliant with the FCC if you believe it is necessary.
WARNING FOR THE LASER CLASS® 3170/3175 Do not make any changes or modifications to the equipment unless otherwise specified in the manual. If such changes or modifications should be made, you could be required to stop operation of the equipment. This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.
Do not make any changes or modifications to the equipment unless otherwise specified in the manual. If such changes or modifications should be made, you could be required to stop operation of the equipment. vii Preface LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
WARNING FOR THE LASER CLASS® 3170MS Facsimile Transceiver, Model H12168 This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interferences, and (2) this device must accept any interference received, including interference that may cause undesired operation. Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.
WARNING FOR THE ETHERNET BOARD EB-52 FX (INSTALLED) This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when equipment is operated in a commercial environment.
Users in Canada PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT A. Location Supply a suitable table, cabinet, or desk. See Appendix A: Specifications for details about unit's weight and dimensions. B. Order Information 1. Provide only a single line or touch-tone or rotary telephone set terminated with a standard 4-pin modular phone plug. (Touchtone is recommended if available in your area.) 2. Order an RJ11-C modular wall jack (USOC code), which should be installed by the phone company.
NOTICE The Industry Canada label identifies certified equipment. This certification means that the equipment meets certain telecommunications networks protective, operational and safety requirements. The Department does not guarantee the equipment will operate to the user’s satisfaction. Before installing this equipment, users should ensure that it is permitted to be connected to the facilities of the local telecommunications company.
CAUTION Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate. This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations. Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel brouilleur du Canada.
IMPORTANT SAFETY INFORMATION 1. Read these safety instructions and refer to them later if you have any questions. 2. Follow all warnings and instructions marked on the LASER CLASS® 3170 Series. 3. Place the LASER CLASS® 3170 Series on a level surface. To avoid serious damage from falling, never place the LASER CLASS® 3170 Series on an unstable cart, stand, or table. 4. Do not use the LASER CLASS® 3170 Series near water. 5.
9. If you use an extension cord with the LASER CLASS® 3170 Series, make sure that the total of the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating. Also, make sure that the total ampere rating of all products plugged into the wall outlet does not exceed the current amperage of the circuit breaker. 10.
14. Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions: ❏ When the power cord or plug is damaged or frayed. ❏ If liquid has been spilled into the unit. ❏ If the LASER CLASS® 3170 Series has been exposed to rain or water. ❏ If the LASER CLASS® 3170 Series does not operate normally when you have followed the instructions in the User’s Guide. Adjust only those controls that are covered by the operating instructions in the User’s Guide.
Laser Safety This fax complies with 21 CFR Chapter 1 Subchapter J as a Class 1 laser product under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968. This means that the fax does not produce hazardous radiation. Since radiation emitted inside the fax is completely confined within protective housings and external covers, the laser beam cannot escape from the machine during any phase of user operation.
Contents Chapter 1 Welcome ! ....................................................................................................... Main Features .......................................................................................... Options ..................................................................................................... Customer Support .................................................................................. 1-1 1-2 1-5 1-6 Chapter 2 Setting Up .......................
Loading the MP Tray ....................................................................... Turning on and off USE MP TRAY and Setting the Paper Size in the USE MP TRAY Menu .................... Selecting Paper Delivery ..................................................................... Setting Face-down Paper Delivery for Upper and Lower Output Trays ........................................................................ Using the Face-up Tray ............................................................
Setting Up Group Dialing ................................................................... 4-24 Using Speed Dialing ............................................................................ 4-29 Using One-touch Speed Dialing .................................................... 4-29 Using Coded Speed Dialing ........................................................... 4-31 Using Group Dialing ....................................................................... 4-33 Using Directory Dialing ............
Setting the Automatic Receive Mode .............................................. 7-2 Messages Displayed When Receiving a Document ...................... 7-2 Turning on and Adjusting the Auto Switch Time ......................... 7-5 Receiving Documents Manually with the Optional Handset .......... 7-7 Receiving a Document Manually at the Fax .................................. 7-7 Receiving a Document Manually with an Extension Telephone ....................................................................
What is Relay Broadcasting? ................................................................. 9-2 Setting Up and Using a Standard Relay Unit ..................................... 9-3 Setting Your Fax as a Relay Unit ..................................................... 9-4 Changing the Relay Broadcast Settings .......................................... 9-7 Deleting the Relay Group .................................................................
Setting and Using the System Settings Password ............................ 13-2 Setting the System Settings Password .......................................... 13-2 Changing or Canceling the System Settings Password .............. 13-4 Restricting Fax Operation ................................................................... 13-6 Setting Operation Restrictions ....................................................... 13-6 Operating the Fax with Restrictions ON .....................................
Recommended Paper .................................................................... 15-15 Storing the Paper Supply .............................................................. 15-16 Changing the Toner Cartridge .......................................................... 15-17 Storing Toner Cartridges ................................................................... 15-22 Handling Cartridges ..................................................................... 15-22 Storing Cartridges .................
Dimensions ............................................................................................. A-6 Appendix B Documents You Can Scan ........................................................................... B-1 Document Media to Avoid ............................................................... B-1 Specifications for Paper Documents You Can Scan ...................... B-1 Document Thickness ......................................................................... B-1 Document Size ...........
Thank you for purchasing the new Canon LASER CLASS® 3170 Series. This new facsimile unit with its features and options, and greater flexibility enabled by full support of ITU-T subaddress/password sending and receiving, will help you expand your work capacity and efficiency. This Facsimile User’s Guide shows you how to get the most out of your new facsimile unit.
Main Features SEND Quality Images ! Subaddresses ITU-T Improved speed Your fax unit is equipped with the ITU-T standard V.34 mode which enables transmission speeds up to 33,600 bps, more than double the rate of older G3 fax models. Ultra High Quality (UHQ) image Canon’s ultra-high quality image processing produces excellent reproductions in documents you send and copy.
72 128 Coded Speed Dial Relay sending Confidential sending Sequential broadcasting Polling Variety of send and receive features Includes multiple broadcasting, polling, relay sending and receiving, and confidential mailbox sending and receiving. ECM send and receive ECM (error correction mode) reduces errors during sending and receiving on noisy or poor quality telephone lines.
Sending starts immediately Quick-on-line TX Before the fax is finished scanning a long document, it will start dialing and sending the pages that are already scanned. By the time the last page is scanned, the document transmission is well under way. Easy to use A larger display and operation panel with larger buttons makes the fax easier to use. Economical and quiet Canon’s RAPID Fusing System™ realizes quiet operation while you save money.
JBIG, Improved image data compression JBIG is a new ITU-T standard image data compression method. JBIG's compression method allows data to be compressed more efficiently* than MMR, a conventional compression method. JBIG is especially effective when transmitting halftone image documents. Because the smaller data size requires less transmission time, JBIG saves you time and money. *Actual compression ratio may vary with image.
Printer Board I This option enables your LASER CLASS® 3170/3175 to operate as a printer. Printer Board I is a standard feature for LASER CLASS® 3170MS. Document Distribution System* This option enables your LASER CLASS® 3170 Series to operate as a shared fax and network scanner in your network environment. However, please note that this option and the Dual-line Upgrade Kit II cannot be installed on the same fax unit.
Chapter 2 Setting Up Even if your fax unit has been set up for you, take a few minutes to glance through this chapter to become familiar with how to use this User’s Guide. You may also want to check the fax installation to confirm that it has been done correctly. ❏ ❏ ❏ ❏ ❏ ❏ ❏ ❏ How to Use This Guide ............................................................................ 2-3 Where to Set Up the Fax .......................................................................... 2-4 Space Around the Fax .
❏ Using the MP Tray .................................................................................. 2-43 • Loading the MP Tray ........................................................................ • Turning on and off USE MP TRAY and Setting the Paper Size in the USE MP TRAY Menu ...................... ❏ Selecting Paper Delivery ........................................................................ • Setting Face-down Paper Delivery for Upper and Lower Output Trays ..................................
How to Use This Guide (➞2-12) A number preceded by an arrow and enclosed in parentheses references a page number in this User’s Guide which contains more information about the topic of the previous sentence. default A factory setting that remains in effect unless you change it. document A document is the original sheet(s) of paper you send, receive, or copy on the facsimile. menu A menu is a list of options or features from which you select an item to set up or change.
CAUTIONS SHOW YOU HOW TO AVOID CONDITIONS OR INCORRECT OPERATIONS THAT COULD CAUSE DAMAGE TO YOUR HARDWARE OR SOFTWARE OR CAUSE PERSONAL INJURY. This icon denotes feeding a document. Where to Set Up the Fax ❏ Avoid direct sunlight. If you have to place the fax near a window, install heavy curtains or blinds to protect the fax from direct sunlight. ❏ Choose a flat, stable surface free of vibration. ❏ Avoid a location subject to extreme temperature fluctua50°F 90.5°F tion.
❏ Choose a location that is clean and free from dust and moisture. Setting Up ❏ Do not use or store the fax outdoors. LINE ;;;;; ;;;;; Chapter 2 ❏ Place the fax unit near a telephone line. You must have an RJ11-C wall jack installed. If you need assistance, contact your authorized Canon dealer or service representative, or your local telephone company. ❏ To avoid damage to the fax unit from overheating, do not block the exhaust vent. Install the fax unit approximately 4 in.
Space Around the Fax To ensure proper ventilation and easy operation, set up the fax in an area that meets the minimum requirements for clearance as illustrated below. 18.5” (467 mm) PAPER CASSETTE 2 (Standard with the LASER CLASS® 3175, optional for the LASER CLASS® 3170/3170MS.) 23.3” (588 mm) TO AVOID DAMAGE TO THE FAX UNIT FROM OVERHEATING, DO NOT BLOCK THE EXHAUST VENT. INSTALL THE FAX UNIT APPROXIMATELY 4 IN. (10CM) AWAY FROM WALLS OR OTHER EQUIPMENT. 20” (508 mm) 28.1” (713 mm) 32.
Power Requirements ❏ Place the fax near a standard 120 V AC power outlet. This ❏ Do not plug the power cord into an extension cord connector or power strip shared with other plugs. ❏ Do not plug the fax into a power outlet shared with an air conditioner, personal computer, electric typewriter, copier, or other equipment that generates electrical noise. ❏ Check the plug frequently and make sure that it is firmly plugged into the socket.
General Precautions ❏ TO AVOID SERIOUS INJURY, NEVER DISASSEMBLE THE FAX. EXPOSED POWER POINTS INSIDE THE FAX CAN CAUSE ELECTRICAL SHOCK IF YOU TOUCH THEM. ❏ After you unplug the fax unit, always wait at least 5 seconds before you plug it in again. Always unplug before you move the fax. ❏ During electrical storms, disconnect the plug from the power outlet. The fax can hold documents in the memory for up to 12 hours.
❏ Before you transport the fax, remove the cartridge. To protect the cartridge from bright light, cover it with its original protective bag or a cloth. fax unit. Keep metal pins, paper clips, staples and other objects away from the fax. If something falls into the fax unit, remove the plug from the power outlet, and call for service. ❏ Do not set the fax unit, other equipment, or furniture on the power cord. Never knot the power cord or wrap it around another object.
Moving the Fax Unit The fax unit is heavy. Be sure to follow these general guidelines when lifting the fax to move it or to install Paper Cassette 2, etc. ❏ Moving the fax unit requires two people. ❏ When you lift the fax, hold it by the handles on the right and left sides. Never try to lift the fax by gripping paper cassettes by the front and back sides. ❏ Grip firmly the handles by the parts close to the back of the fax unit as shown in the figure below, because the fax unit is heavier at the back.
Unpacking: Have You Got Everything? LIFTING THE FAX UNIT REQUIRES TWO PEOPLE. TO REMOVE THE FAX UNIT FROM THE CARTON BOX, FOLLOW THE GENERAL GUIDELINES AND ILLUSTRATION ON PAGE 2-10. 1. Remove the adhesive tapes on the top of the carton box. 2. Take out the document feeder tray, the accessory tray with the document output tray, documentation, the upper output tray, power cord and telephone line, and the FX6 Toner Cartridge in its protective bag.
3. Remove the four stoppers on the side of the box by squeezing the center grip. 4. Lift and remove the upper carton. Remove the four styrene foam blocks positioned on top of the fax unit. Then lift the fax unit by gripping the handles on the right and left sides. (➞2-10) FAX UNIT 2-12 Setting Up Chapter 2 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
Take out Paper Cassette 2 from its carton box. Setting Up 5. Paper Cassette 2 is optional for the LASER CLASS® 3170/3170MS. For the LASER CLASS® 3170 Series Check each item against this list as you remove it from the box.
For the LASER CLASS® 3175 Only ❏ 1 Paper Cassette 2 (letter-, legal-, A4-, executive-, B5-size, 500-sheet capacity) For the LASER CLASS® 3170MS Only ❏ 1 Printer User’s Guide ❏ 1 CD-ROM (Printer driver) ❏ 1 Sheet of End User Licence Agreement (PCL Board) LASER CLASS® 3170/3170MS Paper Cassette 2 LASER CLASS® 3175 Paper Cassette 2 is a standard feature for the LASER CLASS® 3175 and optional for the LASER CLASS® 3170/3170MS. 2-14 Setting Up Chapter 2 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
For the LASER CLASS® 3170 Series UPPER OUTPUT TRAY DOCUMENT FEEDER TRAY FAX UNIT (with Paper Cassette 1 installed) FACSIMILE USER'S GUIDE DESTINATION LABELS × 2 TRAY LABELS × 1 TELEPHONE LINE FX6 TONER CARTRIDGE POWER CORD For the LASER CLASS® 3175 Only PAPER CASSETTE 2 For the LASER CLASS® 3170MS Only PRINTER USER'S GUIDE Chapter 2 CD-ROM (Printer driver) Setting Up LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US 1.
Options Available For the LASER CLASS® 3170 Series ❏ HANDSET KIT L7 ❏ G3 FAX OPTION MEMORY VII (4 MB) ❏ Verification Stamp Unit 1 ❏ Dual-line Upgrade Kit II For the LASER CLASS® 3170/3170MS ❏ Paper Cassette 2 (PF-52) (letter-, legal-, A4-, executive-, B5-size, 500sheet capacity) For the LASER CLASS® 3170/3175 ❏ Printer Board I For the LASER CLASS® 3170MS, or the LASER CLASS® 3170/ 3175 with Printer Board I installed (These are printer options. For details, refer to the Printer User’s Guide.
Parts of the Fax Front View DOCUMENT FEEDER TRAY DOCUMENT EXTENSION TRAY Holds documents for scanning. Open to support long documents during scanning. DOCUMENT GUIDES Adjust to the width of the document. DOCUMENT OUTPUT TRAY Holds sent or copied documents. ADF COVER UPPER OUTPUT TRAY Provides access to remove paper jams and to clean the scanning area. Holds printed documents after they are ejected from the fax. LCD DISPLAY Displays menu items and messages.
Rear View EXTENSION PHONE JACK FACE-UP TRAY Connect the optional handset jack or an extension phone jack here. Holds printed documents after they are ejected from the fax. TEST PRINT BUTTON This button should only be used by authorized Canon dealers. Please do not press this button. TELEPHONE LINE JACK (L) POWER SOCKET Connect the telephone line here. LIFTING HANDLE Connect the power cord here. Grip the fax here and on the opposite side to lift the fax unit.
Removing the Shipping Material All shipping materials must be removed. Shipping materials are attached inside the fax unit and inside the paper cassette to protect delicate parts from vibration during shipping. Setting Up Removing the Shipping Tapes Remove all the shipping tapes from the unit. Removing the Packing Materials Inside the Fax Unit 1. Chapter 2 Gently lift the ADF cover and remove the styrene foam sheet from inside the feeder area. Setting Up LASER CLASS 3170 Series.
2. Close the ADF cover. 3. Open the printer cover and the MP tray. 4. Remove the tapes and packing materials. 2-20 Setting Up Chapter 2 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
5. Close the printer cover and the MP tray. Removing the Packing Materials from Paper Cassette 1 1. Pull out the Paper Cassette 1 and remove it from the fax unit. 2. Set Paper Cassette 1 down on a flat, stable surface. 3. If tapes are attached to the paper cassette, remove them. Then remove the white spacers under the paper guide clips by first pressing down on the bottom metal plate with one hand and then sliding the white spacers inwards with the other hand. 1 2 4.
Removing the Protective Plastic Sheet The LCD on the operation panel is covered with a plastic sheet to protect it during shipping. This protective material should be removed before you use the fax unit. 2-22 Setting Up Chapter 2 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
Assembling the Fax Follow the instructions in this section to assemble the fax and prepare it for full operation. Install only a Canon FX6 Toner Cartridge in your fax machine. INSTALLING ANY OTHER TYPE OF CARTRIDGE IN THIS FAX UNIT COULD DAMAGE THE FAX UNIT AND VOID YOUR WARRANTY. LEAVE THE TONER CARTRIDGE IN ITS PROTECTIVE BAG UNTIL YOU ARE READY TO INSTALL THE CARTRIDGE. HANDLE THE TONER CARTRIDGE CAREFULLY. (➞15-22) 1. Open the printer cover. 2. Remove the toner cartridge from its protective bag.
Save the protective bag and all other shipping material. You will need this material later when you dispose of the cartridge after it has run out of toner. (➞15-18) 3. Hold the cartridge by the ends and rock it gently five or six times to distribute the toner evenly inside the cartridge. 4. Place the new cartridge on a stable, flat, clean surface, and snap the tab to detach it from the cartridge. 5.
6. To avoid pinching your fingers between the toner cartridge and fax unit, grip the cartridge as shown below. KEEP THE DRUM SLOT FREE OF DUST AND OTHER FOREIGN OBJECTS. 7. Load the cartridge in the direction indicated by the arrow. Gently slide the cartridge into the printer area until it is down inside the fax unit and level. 8. Shut the printer cover. ❏ The fax unit will not operate if the printer cover is not closed completely.
Attaching the Document Output Tray and the Upper Output Tray 1. Attach the upper output tray to the front of the fax unit. Slide the end of the upper output tray down into the fax unit at an incline, lifting the end nearest you. UPPER OUTPUT TRAY • Do not use the fax without first attaching the upper output tray correctly. A paper jam may occur. • When removing the upper output tray, lift the end nearest you slightly and pull the tray forward. 2.
Make sure the knobs on each side of the tray fit into the holes on the side of the fax unit. Back of the tray sits on top of the extended lip of the fax unit. Attaching the Document Feeder Tray 2 Setting Up Slide one side in position first and then the other side. 1 ❏ Attach the supplied tray labels as shown in the illustration below.
Installing Paper Cassette 2 (For the LASER CLASS® 3175 Only) Paper Cassette 2 is standard for the LASER CLASS® 3175, and optional for the LASER CLASS® 3170/3170MS. 1. Remove the tape at the front of Paper Cassette 2. 2. Pull out the paper cassette. 3. If tapes are attached to the paper cassette, remove them. Then remove the spacers under the paper guide clips by first pressing down on the bottom metal plate with one hand and then sliding the white spacers inwards with the other hand.
4. Remove the tapes and packings at the rear of the paper cassette. 2 2 5. If a spacer is attached, remove it from the paper cassette while pressing the bottom plate. 1 2 6. Replace the cassette into Paper Cassette 2 and place it in the location you wish to use the fax after the cassette has been installed. You will need to move the fax unit if you want to use it in the same location it now occupies. Chapter 2 Setting Up LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
7. Lift up the fax unit and hold it over Paper Cassette 2. LIFTING THE FAX UNIT REQUIRES TWO PEOPLE. TO MOUNT THE FAX UNIT ONTO PAPER CASSETTE 2, FOLLOW THE GENERAL GUIDELINES AND ILLUSTRATION ON PAGE 2-10. ALWAYS LIFT THE FAX UNIT BY THE LIFTING HANDLES AT THE BOTTOM, TO AVOID TRAPPING YOUR FINGERS BETWEEN THE FAX UNIT AND PAPER CASSETTE 2. WHENEVER YOU MOVE THE FAX, BE SURE TO LIFT THE FAX UNIT AND PAPER CASSETTE 2 SEPARATELY. DO NOT TRY TO LIFT THEM TOGETHER.
Loading Paper in Paper Cassettes 1 and 2 Before you load paper, follow these general guidelines: ❏ The paper cassettes can be adjusted to hold various sizes of paper. You can load executive- or B5-size paper in Paper Cassette 2 only when you use it for the printer function. When you use it as a paper supply for fax, you can load letter-, legal- or A4-size paper only. ❏ For high-quality printings, we recommend using Canon standard 1724 lb.(64-90g/m2) weight paper.
1. Pull out the paper cassettes from the fax unit. 2. Check if the selectors inside the paper cassettes are set for the size of the paper you are loading. If the setting is correct, go on to step 3. -if notSet the paper cassettes to fit the sizes of the paper you are loading. To change the paper size for Paper Cassette 1 Adjust the paper size side guides in the following way: 2 STOPPER 1 SIZE SIDE GUIDES STOPPER TAB 1 2 TAB WHEN YOU SET TO A4 SIZE. WHEN YOU SET TO LETTER OR LEGAL SIZE.
Lift the stopper in the center of the paper size rear guide slightly, and slide it to the mark indicating the desired paper size. LGL Setting Up A4 LTR WHEN YOU SET TO LETTER SIZE. To change the paper size for Paper Cassette 2 To adjust the paper size side guides, release them by pinching the stopper on the left guide and slide them inwards or outwards according to the paper size you are loading. 1 2 Chapter 2 Setting Up LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
Push up the stopper of the paper size rear guide, and slide it to the mark indicating the desired paper size. WHEN YOU SET TO A4 SIZE. You can load executive- or B5-size paper in Paper Cassette 2 only when you use it for the printer function. When you use it as a paper supply for fax, you can load letter-, legal- or A4-size paper only. Turn the dial on the right-front side of the cassette and adjust it to the size of paper you are loading.
Before you load a stack of paper into the paper cassettes, tap the leading edge of the paper stack on a flat surface so that the edges are evenly aligned. 4. Place the stack of paper in the paper cassettes with the print side facing down. Insert the stack of paper so that it fits neatly to the back of the paper cassettes. When loading 500 sheets into the paper cassettes, divide the stack in two evenly-sized stacks, then load each stack separately. Chapter 2 Setting Up LASER CLASS 3170 Series.
5. Press down on the front of the paper stack to make sure the corners are below the paper size guide clips. Then press the stack down again to make sure it is below the paper limit marks on the side of the paper cassettes and the paper size guides hook at the back of the cassettes. PAPER LIMIT MARKS 6. 2-36 Setting Up Press the paper stack down to make sure it has a clearance of approximately 0.04 in. (1 mm) from the hook of the paper size rear guide. Chapter 2 LASER CLASS 3170 Series.
Reinsert the cassette into the fax unit: Align the cassette with the rails on the fax unit, then lift slightly to insert the cassette. Slide it all the way into the fax unit. Setting Up 7. Make sure you insert the cassette all the way into the fax unit until it locks into place. ❏ The paper volume status bars on the paper cassettes indicate the level of the current paper supply. When you see the paper volume status bar drop, make sure you have a supply of paper on hand to fill the cassettes.
Connecting the Handset (option) A telephone handset is available as an option for the fax machine. This handset is for use with Canon LASER CLASS® 3170 Series only. 1. Attach the handset cradle holder to the back of the cradle with the screws provided. TOP BOTTOM 2. Fit the handset cradle holder over the holes on the fax unit. 3. Screw the handset cradle holder on the fax unit. 2-38 Setting Up Chapter 2 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
Connect the end of the handset connector cord to the extension ). phone jack marked with the handset icon ( 5. Place the handset on the handset cradle. Setting Up 4. Connecting the Telephone Line Chapter 2 1. Make sure you have an RJ11-C wall jack. If you need assistance, contact your dealer or telephone company. 2. Connect one end of the supplied telephone line to the fax jack marked . Setting Up LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
3. Connect the other end of the telephone line to your wall telephone jack. If you have installed the optional Dual-line Upgrade Kit, you can connect another telephone line to the fax unit. (➞2-54) Connecting an Extension Phone To connect an extension phone to the fax, you have to use the extension phone jack. Only one jack is provided to be used with the optional handset or an extension phone. A separate jack is not provided for an extension phone.
1. Connect the power cord to the power socket on the rear of the fax unit. 2. Connect the other end of the power cord to the power source. THE FAX MUST BE CONNECTED TO A PROPERLY GROUNDED, THREE-PRONG 120 V AC OUTLET. After you connect the power cord to the power source, the fax LCD display will light. There is no power switch on the fax unit. It will take a few seconds for the unit to warm up. PLEASE WAIT The unit has warmed up and is ready to use when you see the date and time display.
INSTALL CARTRIDGE You have not yet installed the toner cartridge. Install the FX6 toner cartridge. (➞2-23) REPLACE CARTRIDGE The toner cartridge has run out of toner. Replace the toner cartridge. CHECK PRINTER COVER The printer cover is not closed completely. If it does not close easily, do not force it. Remove the toner cartridge, and insert it again. Make sure it is sitting level inside the fax machine then close the printer cover again. SUPPLY REC.
Using the MP Tray To use the MP tray with the LASER CLASS® 3170MS or the LASER CLASS® 3170/3175 with the Printer Board I installed, follow the guidelines below. Otherwise, the paper-size-matching error occurs and the message “CHECK PAPER SIZE” appears on the display. ❏ Even when you use the MP tray for the fax function, it is necessary to set the same paper size on the printer menus as on the fax menus.
• Avoid pressing or applying excessive force on the MP tray as this may cause damage. • The paper stack must not exceed the paper limit mark. • Do not load different sizes of paper on the MP tray at the same time. • Do not add paper to the MP tray if paper is already loaded; incorrect paper feed or a paper jam may occur. Only add paper when the MP tray is empty.
Pull the MP tray out using the handle on the panel. 2. Pull out the extension tray using the center grip. 3. The MP tray holds approximately 100 sheets of paper. Before you load paper on the MP tray, tap the edges of the stack to make sure the leading edge and sides of the stack are even. Setting Up 1. Chapter 2 Setting Up LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
4. Insert the paper stack as far as it will go into the fax unit, with the print side facing up and the top of the paper going into the fax unit first. Then adjust the paper guides to the size of the paper. PAPER SENSOR PAPER-FEED ROLLER • Make sure that the leading edge of the paper is inserted all the way into the MP tray so that it is below the paper-feed roller. The paper sensor for the MP tray is located to the left of the paper feed roller, when viewed from the front of the fax unit.
Setting Up • Make sure that the paper guides are set correctly. To print with the MP tray, you also need to select the paper size in the USE MP TRAY menu. (➞2-48) • Make sure that the paper is loaded correctly and that the leading edge is fully inserted into the fax unit. • Make sure that the paper sensor is resting on top of the paper. (The paper sensor must rest on top of the paper, not just touch the edge of the paper.
Turning on and off USE MP TRAY and Setting the Paper Size in the USE MP TRAY Menu To use the MP tray as one of the input trays, you need to select ON for USE MP TRAY in the FAX’S PRINTER SET menu. Also, to use the MP tray for the fax function with the LASER CLASS® 3170MS or the LASER CLASS® 3170/3175 with the Printer Board I installed, it is necessary to set the same paper size on the printer menus as on the fax menus.
Set 5. Press Set. USE MP TRAY OFF 6. Press the search buttons to display ON. ON If you use the MP tray for the printer function and load paper of sizes other than letter, legal or A4, it is necessary to set USE MP TRAY to OFF on the FAX’S PRINTER SET menu. Set 7. Press Set. SET MP TRAY SIZE LTR 8. Press the search buttons to select the paper size you are loading onto the MP tray. SET MP TRAY SIZE A4 Set 9. Press Set. FAX’S PRINTER SET 2. # OF RX COPIES Stop Chapter 2 10.
Selecting Paper Delivery The fax machine has three output trays: an upper output tray, a lower output tray, and a face-up tray. The paper delivery method used by the fax is determined by whether the face-up tray is open or closed, and by the settings you make in the FAX’S PRINTER SET menu. Setting Face-down Paper Delivery for Upper and Lower Output Trays UPPER OUTPUT TRAY LOWER OUTPUT TRAY When the face-up tray is open, the fax will automatically select face-up delivery.
1. Open the FAX’S PRINTER SET menu. Open all three of the One-touch Speed Dialing panels. Then press Data Registration. Data Registration REGISTRATION 1. DATA REGISTRATION Set Setting Up Press Set. DATA REGISTRATION 1. USER SETTINGS Press the search buttons until you see the display below. DATA REGISTRATION 5. FAX’S PRINTER SET Set Press Set. FAX’S PRINTER SET 1. USE MP TRAY 2. Open the SELECT OUTPT TRAY menu. Press the search buttons until you see the display below. FAX’S PRINTER SET 7.
Set Press Set. SELECT OUTPT TRAY 1.FAX Set Press Set. FAX LOWER OUTPUT TRAY 3. Press the search buttons to select either the lower or upper output tray when receiving documents by fax. FAX UPPER OUTPUT TRAY Set 4. Press Set. SELECT OUTPT TRAY 2. COPY Select a tray for each function in the same way.
Set 5. Press Stop to return to standby. •If the full paper sensor detects that the tray is full when the output tray settings are input, the fax stops printing. If the fax is receiving documents, they are stored in memory and the messages RECEIVED IN MEMORY and OUTPUT TRAY FULL appear alternately on the display. •Once you have picked up the printed paper from the output trays, do not replace them onto the trays. It may cause paper jam.
Using the Optional Dual-Line The optional Dual-line Upgrade Kit, allows you to connect one more telephone line to the fax unit at the same time. This section describes how to connect the telephone lines to the Dual-line Upgrade Kit and set up the fax unit. Connecting Two Telephone Lines The Dual-line Upgrade Kit must be installed inside the fax unit by a qualified service technician. For details, contact a local authorized Canon dealer.
3. Connect one end of Line 1 to the Line 2 to the jack. jack and connect one end of Setting Up Telephone jack marked for Line 1 connection Telephone jack marked for Line 2 connection 4. Chapter 2 Connect the other end of the two telephone lines to the wall telephone jacks. Setting Up LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
How the Two Telephone Lines Operate The fax unit uses the two telephone lines in different ways. ❏ Line 1, connected to the telephone jack (on the right side of the fax unit) marked the fax unit.
Registering the Telephone Numbers for the Lines The telephone numbers that you register with the procedure below will appear in the display of the other party's fax unit during document transmissions and appear in printed reports and lists. 1. Open all three of the One-touch Speed Dialing panels. Then press Data Registration. REGISTRATION 1.DATA REGISTRATION Data Registration Set 2. Press Set. DATA REGISTRATION 1.USER SETTINGS 3. Press the search buttons until you see the display below.
ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER Use these buttons on the numeric keypad to enter the telephone number for Line 2. DEF 3 MNO 6 Data entry buttons WXY 9 0-9 SYMBOLS 0 Space Tone Delete Clear Enters a number. Enters a space (spaces are optional). Deletes the rightmost digit of the number you are entering so you can enter a new digit. Clears the entire entry if you want to start again. You can register a number of up to 20 digits. Set 6.
Set 9. Press Set. DUAL LINE OPTIONS 3.TX LINE PRIORITY Set 10. Press Set. Setting Up TX LINE PRIORITY LINE1 TX PRIORITY The fax unit is set to operate with the first setting (LINE1 TX PRIORITY) without making any adjustments. 11. Press the search buttons until you see the setting you need. LINE1 TX PRIORITY When both lines are open, transmission is sent on Line 1. If Line 1 is busy and Line 2 is open, transmission is sent on Line 2.
2-60 Setting Up Chapter 2 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
Chapter 3 Getting Started This chapter describes some important settings that you should perform before you use the fax. Before you use the fax you should set the correct date and time, register the fax unit telephone number, and register the unit name (your personal name or a company name). If these tasks have been done for you, then you may want to enter your own sender name.
Operation Buttons (One-touch panels closed) LCD Display Displays messages and prompts during operation. Displays selections, text, numbers and names when registering information. Change Cartridge Energy Saver Change Cartridge Rec. Paper Lights when toner in the toner cartridge runs low. Replace the toner cartridge. On Line Rec. Paper Lights when the paper cassettes run out of paper. Re-fill the cassettes with paper. Job Go Alarm Shift Menu PRT.
Energy Saver Switches the fax out of the energy saver mode. PRT. Message Switches the LCD display between the fax messages and the printer messages. Manual RX Getting Started Switches the fax between the auto and manual receive mode. Direct TX Sets the fax in the direct sending mode so you can send a document ahead of other documents stored in the fax memory. Direct sending scans a document and sends it immediately without storing the document in the memory.
Operation Buttons (One-touch panels open) + Data Delayed Registration Transmission Memory Box Memory Reception Polling Transfer Confidential Mailbox Press + to enter a plus sign in a fax number. Relay Broadcast Memory Reference Pin Code Displays the PIN code message so you can enter the PIN code for dialing through a PBX. Report TTI Selector Enters a registered sender's name to appear at the top of the document you are sending.
Using the Menus and Buttons This section provides a brief overview on how to use the menu buttons to open menus, make selections, and register data. General Guidelines for Registering Information Always keep these points in mind while you are using the menus: ❏ If you pause and do not press a button for 60 seconds, the fax returns ❏ If your fax is set to manual receiving and the fax rings while you are registering information, pick up the handset.
4. Press the search buttons to display the name of the next or previous menu title. DATA REGISTRATION 1.USER SETTINGS DATA REGISTRATION 7.SYSTEM SETTINGS Note that displaying menu names with the search buttons is rotational. If you press with the last menu name displayed, the display rotates to the first menu name. If you press with the first menu displayed, the display rotates to the last selection.
Entering Names for Registration When you come to a step that requires entering a name for data registration, follow the procedure below. In a display that requires a name entry, the letter or number in the upper right corner of the LCD display tells you the entry mode. UNIT NAME _ Press * to change the entry mode. Display Entry mode What it does :A Text :1 Number Allows you to enter upper and lower case letters. You can also press # to enter a symbol. Allows you to enter numbers.
3. If the next letter you want to enter is under another button, just press that button to move the cursor right and enter the first letter of that group with a single button press. -if notIf the next letter you want to enter is under the same button you just pressed, press e to move the cursor to the right one space. Then keep pressing the button again until the letter you want appears. ❏ You can also enter symbols. Just press # until you see the symbol you want. ❏ To enter a space, press Space.
Menu Button Summary Table When you come to a step where you must enter a number or name for data registration—in this section or in any part of this Facsimile User’s Guide—refer to the table below. To see some of the buttons described below, you may have to open all three of the One-touch Speed Dialing panels. Buttons for registering information Press to display the next item of the menu. If you press when the last item is displayed, the display rotates to the first item on the menu.
Buttons for registering information (cont'd) Enters a space between letters or numbers. You may enter spaces in telephone numbers—they do not affect dialing. Pressing Space also deletes the character at the cursor position. Deletes the number from the right digit. Clears the entire entry if you want to erase it and start again. After you are finished making settings or registering information, press Stop to return to the standby mode.
4. Press the search buttons until you see the display below. USER SETTINGS 10.TEL LINE TYPE Set 5. Press Set. TEL LINE TYPE TOUCH TONE Display and check the current line setting. Use the search buttons to alternate the settings. Getting Started 6. TEL LINE TYPE TOUCH TONE TEL LINE TYPE ROTARY PULSE Set 7. Display the setting you need, then press Set. 8. Press Stop to return to standby. Stop Chapter 3 Getting Started LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
Registering Required Sender Information According to recent amendments to the FCC rules governing the use of facsimile equipment in the United States, the following sender information must be printed on every facsimile transmission: ❏ Your fax number ❏ Your personal name or company name ❏ Time and date of transmission Your fax is already set to print this information at the top of every document you send, but you must register your fax unit’s telephone number, your personal name or company name, the curren
For documents that you receive, you can turn on the RX FOOTER feature which displays the date, time received, transaction number, and page number in the lower right corner of the document.(➞16-15) 12/31/1999 FRI 03:57 [TX/RX NO 5015] 001 Follow this procedure to set the current date and time, register the number of your own fax unit, and register your name or company name. 1. Open the USER SETTINGS menu. Open all three of the One-touch Speed Dialing panels. Then press Data Registration.
3. ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF Register the date and time. Use the buttons on the numeric keypad to enter the month, day, and year. 3 MNO 6 DATE & TIME 01/02/00 WXY 9 11:30 SYMBOLS 0 Use the buttons on the numeric keypad to enter the current time. Tone ❏ Use the 24-hour format to enter the time (e.g. 1:00 p.m. as 13:00). ❏ To set the year to 2000 or later, enter 00, 01, 02, ..., etc. ❏ Just enter the new number over the old number.
ABC 1 GHI 4 PRS 7 3 JKL MNO 5 6 TUV Data entry buttons WXY 9 8 OPER Use these buttons on the numeric keypad to enter your own fax number. DEF 2 0-9 SYMBOLS 0 Space Tone Delete Clear + Enters a number. Enters a space (spaces are optional). Deletes the rightmost digit of the number you are entering so you can enter a new digit. Clears the entire entry if you want to start again. Enters a plus sign (+). You can register a number of up to 20 digits.
Above each button on the numeric keypad, there is a group of letters. These are the letters you can enter with the button below. Each button contains the upper and lower case letters for its group of letters. (For example: ABCabc) Press the button of the letter you want to enter. If the letter you want is not displayed first, keep pressing the button until the letter you want appears. If you go past the letter you want, just keep pressing the button until you see it again.
To delete: If you make a mistake and want to delete the entire entry so you can start again, press Clear. Clear C To make a correction: Press the left or right cursor button to move the cursor under the letter or number you want to change. ABC 1 GHI 4 PRS 7 DEF 2 JKL 5 TUV UNIT NAME CANON DIV. #20 6 WXY 9 8 OPER Press a button to enter a letter or number. 3 MNO :A SYMBOLS 0 Set When you are finished entering the unit name, press Set.
Registering Sender Names Registering alternative sender names is optional but you may want to register sender names if many people are using the fax. If each user registers his or her personal name as a sender name, they can enter their sender name to replace the UNIT NAME printed at the top of documents they send. (➞3-12) To enter the sender name, press TTI Selector when you scan the document for sending. (➞6-6) Registering a Sender Name Follow this procedure to register sender names. 1.
❏ Keep pressing the search buttons until you see a number with no entry. SENDER’S NAME 05 : 5. Press Set. SENDER’S NAME 05 : _ ABC 1 GHI 4 PRS 7 DEF 2 3 JKL MNO 5 6 TUV Use the buttons on the numeric keypad to enter a name of up to 24 characters. (➞3-7) SENDER’S NAME 05 : K.SMITH WXY 9 8 OPER 6. :A Getting Started Set :A SYMBOLS 0 Tone Set 7. When you are finished entering the name, press Set.
Changing or Erasing a Sender Name 1. Repeat steps 1 to 3 of the procedure you used to register the sender name. (➞3-18) 2. Press the search buttons to display the name you want to edit or delete. SENDER’S NAME 10 : J. SMITH Set 3. Press Set. SENDER’S NAME 10 : J.SMITH ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF 3 4. MNO 6 :A To change the sender name, use the buttons on the numeric keypad. (➞3-7) -if not- WXY 9 To delete the sender name, press Clear. SYMBOLS 0 Tone Set 5.
Using the Energy Saver Mode (For the LASER CLASS ® 3170/3175 Only) You can set the fax machine to enter a low-energy sleep mode after it remains idle for a specified length of time. This ensures that the fax machine consumes less power when it is not being used. If you install either the optional Dual-line Upgrade Kit or the PCL6 Printer Board, this function will not work. 1. Open all three of the One-touch Speed Dialing panels. Then press Data Registration. Data Registration REGISTRATION 1.
Set 6. Press Set. ENERGY SAVER OFF 7. Press a search button to display ON. ENERGY SAVER ON Set 8. Press Set. ENERGY SVR TIME 03MIN. ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF 3 MNO 6 WXY 9. Use the buttons on the numeric keypad to enter a number for the time (minutes) you want the fax machine to remain idle before it automatically enters the low-energy sleep mode. You can set a time from 03 to 30 minutes. 9 ENERGY SVR TIME 30MIN. SYMBOLS 0 Tone Set 10. Press Set. SYSTEM SETTINGS 11.
Returning to the Full Power Mode The display tells you the fax has entered the energy saver mode with this message: ENERGY SAVER Energy Saver The indicator under the energy saver button to the right of the LCD display will also light red. Getting Started To restore the full power mode, press the Energy Saver button. While the fax machine is powering up, PLEASE WAIT is displayed for a few moments. PLEASE WAIT ' While the fax unit is powering up, you can perform any operation.
The fax does not enter the energy saver mode in the following cases: ❏ When documents are stored in the memory. ❏ When a paper or document jam has occurred, when the paper cassettes have run out of paper, or when the toner cartridge has run out of toner. ❏ When a document has been fed into the automatic document feeder (ADF). ❏ When you install either the optional Dual-line Upgrade Kit or PCL6 Printer Board. You cannot press the Energy Saver button to put the fax in the energy saver mode.
Chapter 4 Setting Up and Using Speed Dialing This chapter introduces some basic dialing features then shows you how to set up the speed dialing buttons. Speed dialing includes One-touch Speed Dialing, Coded Speed Dialing, and Group Dialing. Directory dialing, also described in this chapter, allows you to locate a number for dialing by searching names and numbers registered on the fax for speed dialing.
Read This before Entering Telephone Numbers Read this section before you register numbers for speed dialing, especially if your site has special dialing requirements like dialing through a PBX. Entering Pauses for Dialing If your fax is connected to a switchboard or PBX (private branch exchange), you may have to dial a number to connect to an outside line. The outside number must also be registered with the fax number. The switching system may also require that you insert a pause after the outside number.
Keep in mind these important points about pauses: ❏ A pause entered within a number (p) is 2 seconds long. ❏ You can add consecutive pauses (pp) with the Pause button. Each additional pause adds 2 seconds to the pause time. ❏ You can change the length of a pause entered within a number.(➞ below) ❏ A pause at the end of a number (P) is 10 seconds long. ❏ You may have to insert one or more pauses at the end of a number to dial an overseas number.
Press the search buttons until you see the display below. DATA REGISTRATION 3.TX SETTINGS Set 3. Press Set. TX SETTINGS 1.ECM TX Press the search buttons until you see the display below. TX SETTINGS 2.MID PAUSE SET Set 4. Press Set. MID PAUSE SET 02SEC ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF 3 Set 5. Use the buttons on the numeric keypad to enter a new time. You can enter a number from 01 to 15 seconds. Then press Set. 6. Press Stop to return to standby.
What is Speed Dialing? Speed dialing allows you streamline and customize dialing procedures by registering a telephone number and other important settings so you can start a document transmission while pressing only a few buttons. The three methods of speed dialing include: One-touch Speed Dialing One-touch Speed Dialing allows you to start a document transmission by pressing only one button. You can register up to 72 destinations for Onetouch Speed Dialing.
Setting Up One-touch Speed Dialing One-touch Speed Dialing allows you to dial a number and send a document at the press of one button. You can register up to 72 fax numbers, one for every One-touch Speed Dialing button on the operation panel. In addition to the telephone number and name of the other party, you can set the timer for the transmission as well as enter other important settings. Follow this procedure to register a telephone number for One-touch Speed Dialing. 1.
2. Specify the One-touch Speed Dialing button that you want to register. Press the search buttons to scroll the display. Press the down search button to scroll to the next number or press the up search button to scroll to the previous number. -if notClose the appropriate One-touch Speed Dialing panel and press the One-touch Speed Dialing button that you want to register. If a number is already registered for a button, you will see that number displayed.
❏ If you make a mistake, press Clear to erase the number and start again. TELEPHONE NUMBER TEL =123 4567_ Set 4. Press Set. TELEPHONE NUMBER DATA ENTRY OK 1-TOUCH SPD DIAL 2.NAME 5. Set Enter a name. Press Set. NAME :A _ ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF Use the buttons on the numeric keypad to enter a name for the number up to 16 characters long. (➞3-7) 3 MNO 6 NAME WXY 9 :A CANON U.S.A. NY SYMBOLS 0 Tone Set 6. Press Set. NAME DATA ENTRY OK :A 1-TOUCH SPD DIAL 3.
Data Registration Stop To stop here and register another button Press Data Registration. Repeat the procedure from step 2. To end the procedure and return to standby Press Stop. To perform the optional settings 7. Open the OPTIONAL SETTING menu. Set Press Set. OPTIONAL SETTING OFF Press the search buttons until you see the display below. OPTIONAL SETTING ON Set OPTIONAL SETTING 1.SET TIME 8. Set the time for the transmission.
Set Press Set again. SET TIME _ : ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF 3 Use the buttons on the numeric keypad to enter the time. Enter the time in the 24-hour format (e.g. 1:00 p.m. as 13:00). MNO 6 SET TIME WXY 00:30 9 SYMBOLS 0 Tone If you want to clear the time you have set, do the procedure from the beginning and press Clear at this step, then press Set. Set Press Set. SET TIME 2: Set : Press Set. SET TIME _ : Set Data Registration Enter another time and press Set.
Set 9. Perform the transmission type settings. Press Set. Then press the search buttons to display the transmission type items. TX TYPE REGULAR TX TX TYPE POLLING RX For details about using ITU-T subaddresses and passwords, see the description of setting up and using a memory box. (➞8-12) REGULAR TX Designates the transaction as a normal transmission with no special features. You can cancel the currently set TX TYPE by selecting REGULAR TX.
PSWD/SUBADDRESS 1.PASSWORD 2.SUBADDRESS POLLING RX 1.PASSWORD 2.SUBADDRESS Allows you to enter an ITU-T password or subaddress for the transmission. (➞6-28) The ITU-T password for the transmission. The ITU-T subaddress for the transmission. Allows you to set a One-touch Speed Dialing button to poll another fax every time you use it to dial. Press Set then enter the ITU-T subaddress and password.(➞11-3) The ITU-T password for the other party’s polling box.
Press the search buttons until you see the display you want. LONG DISTANCE LONG DISTANCE (1) Select LONG DISTANCE (1) and try to send the document again. If this setting does not solve the problem, try settings (2) and (3). Set Press Set. OPTIONAL SETTING 4.TX SPEED 11. Change the transmission speed if it takes a long time for your document transmissions to begin. Set Press Set.
12. Turn ECM off or on. Set Press Set. ECM ON Press the search buttons to display OFF or ON. ECM (error correction mode) reduces system and line errors during sending or receiving with another fax that supports ECM. Otherwise, this setting is ignored. If transmission speed appears to be extremely slow, you may be able to speed up transmission time by turning ECM off. Set Press Set. 1-TOUCH SPD DIAL 11 = This completes all settings for telephone registration of a Onetouch Speed Dialing button.
Setting Up Coded Speed Dialing Coded Speed Dialing allows you to dial a number and send a document by pressing four buttons. First you press Coded Dial and then enter a three-digit code. You can register up to 128 fax numbers for this speed dialing method. In addition to the telephone number and name of the other party, you can set the timer for the transmission and as well as enter other important settings identical to those for One-touch Speed Dialing.
Set Press Set. CODED SPD DIAL *000 = 2. Coded Dial ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER 0 Tone Specify the Coded Speed Dialing code that you want to register. Press Coded Dial. Then use the buttons on the numeric keypad to enter a three-digit code (000-127). DEF 3 MNO -if not- 6 WXY 9 SYMBOLS Press the search buttons to scroll the display. Press the down search button to scroll to the next number or press the up search button to scroll to the previous number.
ABC 1 GHI 4 PRS 7 DEF 2 3 JKL 6 TUV ❏ To enter a space, press Space. Spaces are optional and ignored WXY 9 8 Enter the telephone number. ❏ Use the buttons on the numeric keypad to enter the number. MNO 5 OPER 3. during dialing. SYMBOLS 0 ❏ After you have entered the number if you see that one of the Tone digits is incorrect, press the left cursor key (f) to move the cursor to the digit you want to correct and press Delete. Then enter the correct number.
Set Press Set. NAME DATA ENTRY OK :A CODED SPD DIAL 3.OPTIONAL SETTING This completes the minimum settings for registering a three-digit Coded Speed Dialing code. To stop here and register another code Press Data Registration. Repeat the procedure from step 2. Data Registration Stop Set To end the procedure and return to standby Press Stop. 5. To perform the optional setting Press Set to continue. OPTIONAL SETTING OFF Press the search buttons until you see the display below.
Set Press Set. SET TIME 1: : Set Press Set again. SET TIME _ : ABC 1 GHI 3 JKL 4 MNO 5 PRS 6 TUV SET TIME WXY 00:30 9 8 7 Use the buttons on the numeric keypad to enter the time. Enter the time in the 24-hour format (e.g. 1:00 p.m. as 13:00). DEF 2 SYMBOLS OPER 0 Tone Setting Up and Using Speed Dialing If you want to clear the time you have set, do the procedure from the beginning and press Clear at this step, then press Set. Set Press Set. SET TIME 2: : Set Press Set.
Data Registration To continue registration for the current button, press Data Registration. Then go to step 7. OPTIONAL SETTING 2.TX TYPE -if notStop Set To end registration and return to standby, press Stop. 7. Perform the transmission type settings. Press Set. Then press the search buttons to display the transmission type items. TX TYPE REGULAR TX TX TYPE POLLING RX For details about using ITU-T subaddresses and passwords, see the description of setting up and using a memory box.
ORIG RELAY TX 1.PASSWORD 2.SUBADDRESS Designates the transaction as a relay transmission with your fax as the originator. Press Set then enter the subaddress and password for the relay broadcast. (➞9-10) The ITU-T password for the relay broadcast. The ITU-T subaddress for the relay broadcast. POLLING RX 1.PASSWORD 2.SUBADDRESS Allows you to set a Coded Speed Dialing button to poll another fax every time you use it to dial. Press Set then enter the ITUT subaddress and password.
8. If you experience transmission errors during long distance sending, change the long distance setting. OPTIONAL SETTING 3.LONG DISTANCE Set Press Set. LONG DISTANCE DOMESTIC Press the search buttons until you see the display you want. LONG DISTANCE LONG DISTANCE (1) Select LONG DISTANCE (1) and try to send the document again. If this setting does not solve the problem, try settings (2) and (3). Set Press Set. OPTIONAL SETTING 4.TX SPEED 9.
Set Press the search buttons to display the speed you want to select. Then press Set. OPTIONAL SETTING 5.ECM 10. Turn ECM off or on. Set Press Set. ECM ON Press the search buttons to display OFF or ON. Set Setting Up and Using Speed Dialing ECM (error correction mode) reduces the effect of system and line errors on documents that occur during sending or receiving with another fax that supports ECM. Otherwise, this setting is ignored.
Setting Up Group Dialing Group Dialing allows you to register several telephone numbers for Onetouch Speed Dialing or for Coded Speed Dialing so you can dial a large group of numbers by pressing a One-touch Speed Dialing button, or by pressing Coded Dial, followed by a three-digit code. Telephone numbers already registered for One-touch or Coded Speed Dialing can be registered as members of the group. Follow this procedure to register a group of telephone numbers for Group Dialing. 1.
2. Register the group of numbers for a One-touch Speed Dialing button or for a Coded Speed Dialing code. To register the group for a One-touch Speed Dialing button Press the search buttons to scroll the number display. Press the down search button to scroll to the next number or press the up search button to scroll to the previous number. -if not- 1 Close the appropriate One-touch Speed Dialing panel and press the One-touch Speed Dialing button you want to register.
3. Set Register all the numbers for the group. Press Set. TEL = To register a One-touch Speed Dialing button Close the appropriate One-touch Speed Dialing panel. Press the One-touch Speed Dialing button with the telephone number you want to include in the group.
Set Press Set. NAME DATA ENTRY OK :A GROUP DIAL 3.SET TIME 5. Set the time for the group transmission. ❏ This setting is optional. If you do not set the timer, the transmission will begin after you press the One-touch Speed Dialing button, or press Coded Dial followed by a three-digit code, for the group. ❏ If you set the timer for the Group Dialing code, every document you send with this code will be sent at the same time every day.
Set 6. Press Set, enter another time, and press Set. You can register up to 5 sending times. -if not- Data Registration To continue registering another group, press Data Registration. -if not- Stop To end registration and return to standby, press Stop. 4-28 Setting Up and Using Speed Dialing Chapter 4 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
Using Speed Dialing Follow the procedures in this section to use speed dialing. The three speed dialing methods are One-touch Speed Dialing, Coded Speed Dialing, and Group Dialing. If you forget where a number is registered, you can find it and dial it with directory dialing. (➞4-35) Using One-touch Speed Dialing Follow this procedure to start a transmission and send a document at the press of a One-touch Speed Dialing button.
Here are some important points you should keep in mind when you use One-touch Speed Dialing: ❏ To start scanning immediately, press Start/Scan. Otherwise the fax will wait 5 seconds before it starts scanning. This timeout feature can be turned off. (➞16-11) ❏ To locate and press the correct button, you may have to open the One-touch Speed Dialing panels. ❏ The fax will not dial the number registered for the One-touch Speed Dialing button until you set the document on the fax for sending.
Using Coded Speed Dialing Follow this procedure to start a transmission and send a document at the press of the Coded Dial button followed by a three-digit code. To use this feature, you must first register a telephone number for Coded Speed Dialing. (➞4-15) 1. Set the document on the fax. (➞6-3) Set the document resolution, contrast, and document type. (➞6-4) You can also select a sender’s name with the TTI Selector. (➞6-6) DOCUMENT READY Coded Dial 2. Press Coded Dial once.
Here are some important points you should keep in mind when you use Coded Speed Dialing: ❏ To start scanning immediately, press Start/Scan. Otherwise the fax will wait 5 seconds before it starts scanning. This timeout feature can be turned off. (➞16-11) ❏ The fax will not dial the Coded Speed Dialing number until you set the document on the fax for scanning.
Using Group Dialing Follow this procedure to start a transmission and send a document to several destinations with a One-touch or Coded Speed dialing number registered for group dialing. To use this feature, you must first register a group of telephone numbers for One-touch or Coded Speed Dialing. (➞4-24) 1. Set the document on the fax. (➞6-3) Set the document resolution, contrast, and document type. (➞6-4) You can also select a sender’s name with the TTI Selector. (➞6-6) DOCUMENT READY 2.
Here are some important points you should keep in mind when you use Group Dialing: ❏ To start scanning immediately, press Start/Scan. Otherwise the fax will wait 5 seconds before it starts scanning. This timeout feature can be turned off. (➞16-11) ❏ The fax will not dial the numbers for the Group Dialing number until you set the document on the fax.
Using Directory Dialing Follow this procedure to look up the other party’s name and retrieve the number for dialing. This feature is convenient when you know the other party’s name but cannot recall the One-touch Speed Dialing button ,the code for Coded Speed Dialing, or Group Dialing where the number is registered. 1. Set the document on the fax. (➞6-3) Set the document resolution, contrast, and document type. (➞6-4) You can also select a sender’s name with the TTI Selector. (➞6-6) 2. Press Directory.
4. Press the directory search buttons on the front of the operation panel to display the other names and numbers registered for the button letter group. TEL = 123 4567 12 SOUTHWEST ❏ The names for One-touch Speed Dial are prefixed with two digits and the names for Coded Speed Dial numbers are prefixed with an asterisk (*) and three digits. ❏ When you reach the last number and name registered for the letter group, you will return to the first number and name in the group.
Chapter 5 Using the Fax as a Copier This chapter describes all the settings and procedures for using the fax unit as a copier. Preparing the Document .......................................................................... Setting a Document on the Fax ............................................................... Performing the Document Settings ........................................................ Making Copies .........................................................................................
Preparing the Document Follow these simple guidelines to check your document before you set the document on the fax for copying. ❏ For best results, load only documents of recommended standard size and weight. Refer to Appendix B. (➞B-1) ❏ The document guides on the document feeder tray can be adjusted to the width of non-standard size paper. For best results, however, all sheets in the stack should be of the same width. ❏ Although the document guides on the document feeder tray indicate 11 × 17 in.
Setting a Document on the Fax You can set a stack of up to 50 letter- or A4-size pages, or 20 legal- or 11 × 17 in.- or B4-size pages into the fax for copying. However, the effective scanning width is up to B4 size (10 in.). Place the document face up on the document feeder tray of the fax unit. 2. If the document is too long for the document feeder tray (e.g. legal size, 11 × 17 in. size), pull out the document extension tray. 3. Slide the document guides to fit the width of the document.
4. Make sure the document is below the load limit marks for A4/ LTR and B4/LGL sizes. 5. Insert the document fully into the fax until the leading edge of the document stops in the ADF. The fax will display some messages. MEMORY IN USE 36% DOCUMENT READY If the fax already displays DOCUMENT READY before you set a document, a small-sized document, such as a STMT-size document, may have remained in the ADF from a previous fax or copy job.
❏ Press the appropriate button repeatedly to light the setting you want. ❏ After the document is copied, the settings return to the setting before copying. Ultra Fine Super Fine Darker Fine Standard Text Standard Lighter Text / Photo Chapter 5 Contrast Document Type Resolution When copying a document, Ultra Fine is automatically selected for you. Contrast Adjusts the lightness/darkness of the document pages scanned for copying. Darker For documents with light text or colors.
Making Copies Follow this procedure to use the fax as a copier. Copy 1. Set the document on the fax. (➞5-3) 2. Press Copy. COPY CASSETTE 1 3. 01 LTR Perform the document settings. (➞5-4) Ultra Fine Super Fine Darker Fine Standard Text Standard Lighter Text / Photo Resolution 4. Contrast Document Type If you want to select another paper cassette or the MP tray, open all three of the One-touch Speed Dialing panels, then press the search buttons.
Chapter 6 Sending Documents This chapter describes fundamental procedures for dialing and sending documents. We will also show you how to send a document to more than one location, set a document for delayed sending, and send a document with a subaddress and password. ❏ Setting a Document for Sending ............................................................. 6-2 • Preparing the Document .................................................................... 6-2 • Setting the Document on the Fax ..........
Setting a Document for Sending This section describes how to prepare a document for sending and how to perform the initial settings before dialing. Preparing the Document Follow these simple guidelines to check your document before you set the document on the fax for scanning. ❏ For best results, load only documents of recommended standard size and weight. Refer to Appendix B. (➞B-1) ❏ The document guides on the document feeder tray can be adjusted to the width of non-standard size paper.
Setting the Document on the Fax You can set a stack of up to 50 letter- or A4-size pages, or 20 legal- or 11 × 17 in.- or B4-size pages into the fax for scanning. However, the effective scanning width is up to B4 size (10 in.). Place the document face up on the document feeder tray of the fax unit. 2. If the document is too long for the document feeder tray (e.g. legal size, 11 × 17 in. size), pull out the document extension tray. 3. Slide the document guides to fit the width of the document.
4. Make sure the document is below the load limit marks for A4/ LTR and B4/LGL sizes. 5. Insert the document fully into the fax until the leading edge of the document stops in the ADF. The fax will display some messages. MEMORY IN USE 36% DOCUMENT READY If the fax already displays DOCUMENT READY before you set a document, a small-sized document, such as a STMT-size document, may have remained in the ADF from a previous fax or copy job.
Ultra Fine Super Fine Darker Fine Standard Text Standard Lighter Text / Photo Contrast Document Type Resolution Adjusts the resolution for documents with fine text and thin lines. The higher the resolution, the higher the quality output, but the slower the scanning speed. Ultra Fine Eight times the Standard resolution. Super Fine Four times the Standard resolution. Fine Twice the Standard resolution. Standard For normal printed or typewritten text.
Selecting a Sender Name Follow this procedure to select one of the registered sender names. ❏ Sender names are selected by pressing the TTI Selector button. ❏ This setting is optional. If you do not select a sender name before sending a document, the registered unit name will be printed at the top of the document in the sender information area. (➞3-12) ❏ If you select a sender name before you send a document, it will replace the unit name printed in the sender information area.
Set 4. Press Set. 5. Continue the procedure for the feature you want to use. Using Regular Dialing When you come to a step that requires dialing a number, you can dial the number with the buttons on the numeric keypad just like dialing a telephone number. This is called regular dialing. To make dialing easier, register frequently used numbers for speed dialing. (➞4-1) ABC 1 GHI 4 PRS 7 DEF 2 3 JKL Set the document on the fax. (➞6-3) 2. Dial the telephone number.
Canceling Sending a Document Follow this procedure to cancel a transmission in progress. To Cancel Sending on a Single-Line Stop 1. Press Stop. If you are using direct sending, an alarm sounds and the transmission is canceled immediately. -if notIf you are using memory sending, a message is displayed. CANCEL DURING TX/RX? YES=(*) NO=(#) or 2. Press * to cancel the transmission or press # if you change your mind and do not want to cancel.
To Cancel Sending on a Dual-Line If you have installed the Dual-line Upgrade Kit and both lines are in use at the same time and you want to select a transmission which you want to cancel, follow this procedure. 1. Press the search buttons to view the displays for each transaction. 12/31/1999 FRI 23:01 TX/RX NO. 5432 12/31/1999 FRI 23:01 TX/RX NO. 1234 If you are using direct sending, you cannot change the line. Stop 2. Press Stop. If you are using memory sending, a message is displayed.
Dialing Long Distance with Regular Dialing Follow this procedure to dial a long distance number and send a document with regular dialing. 1. Set the document on the fax. (➞6-3) Set the document resolution, contrast, and document type. (➞6-4) • You cannot select a sender’s name after you press Hook or pick up the handset. • You cannot insert a pause when you dial using the numeric keypad after pressing Hook or after picking up the handset. Hook 2. Press Hook if you want to use manual sending.
ABC 1 GHI 4 PRS 7 DEF 2 3 JKL MNO 5 6 TUV TEL = 011p81 123 4567P WXY 9 8 OPER 4. Dial the remainder of the number then press Start/Scan. After a few moments the call will connect. SYMBOLS 0 Tone Start / Scan If you did not press Hook in step 2, you may have to insert a pause at the end of the telephone number. The pause at the end of the number is 10 seconds. For details about the necessary length of the pause, contact your local telephone company or local authorized Canon dealer.
Overview of Sending Methods This section briefly describes the methods and advantages of the three main sending methods: memory sending, direct sending, and manual sending. Memory Sending With memory sending, document scanning and sending is fast, allowing you to get your document back quickly so you do not have to spend so much time standing around the fax. You can start scanning a document for sending even while the fax is busy sending another document. MEMOR Y SEND 1. Set the document on the fax.
ABC 1 GHI 4 PRS 7 DEF 2 3 JKL Dial the other party’s fax number. Use the buttons on the numeric keypad to dial the number. (➞6-7) MNO 5 -if not- 6 TUV WXY Press a One-touch Speed Dialing button to dial the number. (➞4-29) 9 8 OPER 2. -if not- SYMBOLS 0 Press Coded Dial and a three-digit code to dial the number. (➞4-31) Tone -if notPress Directory and search for the name to dial the number. (➞4-35) If you make a mistake during dialing, press Stop to return to standby and start again.
Other party’s fax number and name 12/31/1999 FRI 23:01 DIALING 12/31/1999 FRI 23:01 123 4567 12/31/1999 FRI 23:01 CALLING 12/31/1999 FRI 23:01 TX/RX NO. 0031 12/31/1999 FRI 23:01 CANON CANADA Displayed only if the other party’s telephone number and name are registered for the speed dialing button used to dial the number. ECM transmission mode 12/31/1999 FRI 23:05 ECM TX P.001 Unless this feature has been turned off, the document is sent in the ECM (error correction mode) for transmission.
Direct Sending The fax dials the number, connects the call, and then scans and sends the document one page at a time. Direct sending is slower than memory sending, but because this method bypasses memory you can send a document ahead of other documents stored in the memory. SEND ❏ Direct sending scans and sends each page one at a time. ❏ With direct sending you can watch each page as it is scanned and sent.
2. Direct TX Press Direct TX. The Direct TX lamp lights. The fax is now in the direct sending mode. 3. ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER Dial the other party’s fax number. Use the buttons on the numeric keypad to dial the number. (➞6-7) DEF 3 -if not- MNO 6 Press a One-touch Speed Dialing button to dial the number. (➞4-29) WXY 9 -if not- SYMBOLS Press Coded Dial and a three-digit code to dial the number.
Manual Sending Manual sending allows you to talk to the other party before you send the document. This method is useful if the operator of the other fax must manually set the other fax to receive before it can receive a document. ❏ The sending speed is 14400 bps or less when sending manually. ❏ The handset is available as an option. (➞2-16) 1. Set the document on the fax. (➞6-3) Set the document resolution, contrast, and document type. (➞6-4) You cannot set sender's name when sending manually. Hook 2.
3. ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF 3 Dial the other party’s fax number. Use the buttons on the numeric keypad to dial the number. (➞6-7) -if not- MNO 6 Press a One-touch Speed Dialing button to dial the number. (➞4-29) WXY 9 -if not- SYMBOLS Press Coded Dial and a three-digit code to dial the number. (➞4-31) 0 Tone -if notPress Directory and search for the name to dial the number and press Set. Then press Start/Scan.
Re-dialing When the Line is Busy If the other party’s line is busy or if there is no answer, the fax waits two minutes and then dials the same number again. This feature is called automatic redialing. What is Automatic Redialing? After the initial dial attempt, the fax will wait two minutes and try to dial again. If the second attempt fails, the fax will again wait for two minutes and make a final attempt to complete the call.
To cancel redialing If you are using direct sending, press Stop. Stop -if notDelete File If you are using memory sending, press Delete File. (➞8-9) To erase the document from the memory Use the Delete File button to delete the file from the memory. (➞8-9) Delete File Setting Up Redialing Follow this procedure to set up these redialing features: ❏ The number of times the fax attempts to redial. ❏ The length of the time interval the fax waits between dialing attempts. 1. Open the TX SETTINGS menu.
2. Press the search buttons until you see the display below. TX SETTINGS 3.AUTO REDIAL Set Press Set. AUTO REDIAL ON If OFF is displayed, press the search buttons until you see ON. Set Press Set. 3. Press the search buttons to display the item you want to set up, then press Set. 4. Press Stop to return to standby. Set Stop Auto Redial Setup Summary 1.REDIAL TIMES Sets the number of times the fax attempts to dial a number before it cancels the transaction automatically.
Sequential Broadcasting to More Than One Location Follow this procedure to scan a document once and send it to several locations. With this sending method, called sequential broadcasting, you can send the same document to a maximum of 210 locations. If you frequently send the same document to several locations, use Group Dialing. With Group Dialing you can register up to 199 facsimile numbers and send the same document to these numbers at the press of only one or four buttons.
Set ABC 1 GHI 4 PRS 7 2 JKL 3 M NO 5 6 TUV WXY 9 8 OPER Use regular dialing with the numeric keypad to dial up to 10 destinations, but make sure that you press Set after each number you enter with regular dialing. DEF You can also press the Redial button to redial the last number dialed with the numeric keypad. SYMBOLS 0 Tone You must dial the second number within 5 seconds of dialing the first number. All subsequent numbers must be dialed within 10 seconds.
Sending Documents at a Preset Time Follow this procedure to set a time for sending. This feature is called delayed sending or timer sending. Use timer sending to store a document in the memory and then have it sent at a later time when telephone rates are lower. You can set up to 70 documents for delayed sending. 1. Set the document on the fax. (➞6-3) Set the document resolution, contrast, and document type. (➞6-4) You can also select a sender’s name with the TTI Selector. (➞6-6) 2.
Set 4. Press Set. DELAYED TX SELECT LOCATIONS TEL = ABC 1 GHI 4 PRS 7 DEF 2 3 JKL MNO 5 6 TUV -if not- WXY 9 8 OPER Dial the other party's fax number. Use the buttons on the numeric keypad to dial the number. (➞6-7) SYMBOLS 0 Tone Close the One-touch Speed Dialing panels and dial the other party’s fax number by pressing a One-touch Speed Dialing button. (➞4-29) -if notPress Coded Dial and a three-digit code to dial the number.
5. If you want to skip selecting a sender name, go to step 6. -if not- TTI Selector If you want to select a sender name, press the TTI Selector button until you see the sender name you want to use. You can also use the search buttons to scroll up or down the TTI list. SENDER’S NAME 19 CANON FAX DIV. Set 6. Press Set. The fax scans the document and stores it in the memory. DELAYED TX SCANNING DOC. 2339 P.001 ❏ The fax will hold the document in the memory until the timer for the document goes off.
Sending a Document with a Subaddress/ Password You can send documents with ITU-T standard subaddresses and passwords. In order for a transaction to succeed, the subaddresses and passwords on the sending and receiving fax units must match. You can use two methods to send a document with an ITU-T subaddress and password: ❏ Press a One-touch or Coded Speed Dialing button registered for subaddress/password sending.
3. 1 Press the One-touch Speed Dialing button registered for subaddress/password sending. (➞4-29) 72 -if notCoded Dial 0 0 0 1 2 7 Press the Coded Dial button followed by the three-digit code for the Coded Speed Dialing number registered for subaddress/password sending. (➞4-31) -if not- Directory Start / Scan Press Directory and search for the name to dial a number registered for subaddress/password sending. (➞4-35) 4. Press Start/Scan. TRANSMITTING SCANNING DOC. 0010 P.
1. Set the document on the fax. (➞6-3) Set the document resolution, contrast, and document type. (➞6-4) You can also select a sender’s name with the TTI Selector. (➞6-6) ABC 1 GHI 3 JKL 4 6 TUV WXY To dial with One-touch Speed dialing, press the One-touch Speed Dialing button where the number is registered. 9 8 7 SYMBOLS OPER Dial the telephone number. Use the buttons on the numeric keypad to enter the telephone number, or use the speed dialing buttons to dial. MNO 5 PRS 2.
Password 5. If you want to enter a password, press Password. PASSWORD You must press Password within 5 seconds of pressing Set. If you wait longer than the timeout interval before pressing Password, the fax will start scanning the document. The timeout interval can be turned off. (➞16-11) ABC 1 GHI 4 PRS 7 DEF 2 JKL 3 Use the buttons on the numeric keypad to enter the ITU-T password. Then press Set. 6 TEL = 123 4567 02 JOHN BARRISTER WXY 9 8 OPER 6.
This chapter describes the basic receive features. You can receive document transmission automatically or manually. In the automatic receive mode the fax will receive a document automatically. In the manual receive mode, if you have installed the optional handset kit you can answer the telephone by picking up the handset on the fax and pressing Start/Scan to start receiving the fax. You can also start manual receiving from an extension telephone with remote receiving.
Receiving Documents Automatically After you take your fax out of the box and set it up, it is set to receive documents automatically. Use automatic receiving for a fax on a dedicated telephone line that you do not need for telephone voice communication. Setting the Automatic Receive Mode Manual RX Check the indicator above the Manual RX button. When this indicator is off, the fax is in the automatic receive mode. When a fax document is sent to you, your fax unit receives the document automatically.
12/31/1999 FRI 12:20 TX/RX NO. 5001 TRANSACTION NUMBER Documents received are assigned transaction numbers in ascending order starting with the number 5001 up to 9999. After 9999 is reached, numbering starts from 5001 again. Other party’s fax number The other party’s facsimile number is displayed only if it is registered on the other party's fax.
Successful reception You will see these alternating messages displayed after a document is successfully received. 12/31/1999 FRI 11:34 RECEPTION OK 12/31/1999 FRI 11:34 TX/RX NO. 5011 You can also confirm reception of a document by printing an Activity Report or an Activity Management Report. (➞14-9) Receive error messages Here are few of the most common error messages. The fax has run out of paper while printing or copying a document: SUPPLY REC.
If you have installed the optional handset or connected an extension telephone to the fax machine, follow this procedure to set the ring time before the fax switches automatically to the document receive mode while in the manual receive mode. This allows more time for you to pick up the handset and answer the telephone for voice communication before the fax switches to the receive mode. 1. Open the RX SETTINGS menu. Open all three of the One-touch Speed Dialing panels. Then press Data Registration.
Set Press Set. MAN/AUTO SWITCH OFF Press the search buttons until you see the display below. MAN/AUTO SWITCH ON Set Press Set. F/T RING TIME 15SEC 3. ABC 1 GHI 4 PRS 7 3 JKL MNO 5 6 TUV -if not- WXY 9 8 OPER Use the buttons on the numeric keypad to enter a number for the time (01 to 99) in seconds. DEF 2 Set the amount of time the fax waits before automatically switching to the document receive mode. Press the search buttons to increase or decrease the number setting.
When you use manual receiving, this means you can monitor all incoming calls yourself by picking up the handset every time the fax rings. If you pick up the handset and determine the call is from another person, start your conversation. If you hear a slow beep tone, this means the call is a fax transmission. To receive the document, just press Start/Scan and then hang up the handset. The receiving speed is 14400 bps or less when receiving manually.
Start / Scan 3. Press Start/Scan to start receiving the document. Then hang up the handset by placing it back in the handset cradle. The fax will start to receive the document. The fax will make a beeping sound if the handset is not completely on its handset cradle. This is called the offhook alarm. The offhook alarm can be turned off. (➞16-6) Receiving a Document Manually with an Extension Telephone You can connect one extension telephone to the facsimile unit.
Follow this procedure to change the remote receive ID. 1. Open the RX SETTINGS menu. Open all three of the One-touch Speed Dialing panels. Then press Data Registration. Data Registration REGISTRATION 1.DATA REGISTRATION Set Press Set. DATA REGISTRATION 1.USER SETTINGS Press the search buttons until you see the display below. DATA REGISTRATION 4.RX SETTINGS Set Press Set. RX SETTINGS 1.ECM RX 2. Press the search buttons until you see the display below. RX SETTINGS 3.REMOTE RX Set 3. Press Set.
Set 4. Press Set. REMOTE RX ID 25 ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER Use the buttons on the numeric keypad to enter a new number (00 to 99) for the ID. DEF 3 MNO 6 -if not- WXY 9 Press the search buttons to increase or decrease the number. SYMBOLS 0 Tone Set Then press Set. To turn off remote receiving Press the search buttons in step 3 until you see the display below. REMOTE RX OFF Set Press Set. Stop 5. Press Stop to return to standby.
Receiving Documents Canceling Receiving a Document To Cancel Receiving on a Single-Line Follow this procedure to cancel receiving a document. 1. Visually check the display to confirm that a document is being received. 12/31/1999 FRI 12:20 RECEIVE 5012 Stop 2. To cancel the reception, press Stop. The following message is displayed: CANCEL DURING TX/RX? YES=(*) NO=(#) or 3. Press * to cancel receiving the document or press # to let receiving continue.
12/31/1999 12:50 FAX 833 4423 WORLD ESTATE,INC. 001 ********************* RX REPORT *** *** ********************* INCOMPLETE RECEPTION TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. RESULT 5005 1 213 978 3314 BELZER,INC. 12/31 12:49 00'20 0 NG STOP Then the fax returns to standby.
3. Press * to cancel receiving the document or press # if you change your mind and do not want to cancel. After you press * an alarm sounds, document reception is canceled, and the following messages are displayed. 12/31/1999 FRI 12:21 STOP KEY PRESSED 12/31/1999 FRI 12:21 RECEIVE 5012 If the receive report feature is on or set to PRINT ERROR ONLY, an RX REPORT also prints.
Setting Up the Fax for Document Transfer Follow the procedure below to create a file for switching the fax automatically into the transfer mode. 1. Open the TRANSFER menu. Open all three of the One-touch Speed Dialing panels. Then press Data Registration. Data Registration REGISTRATION 1.DATA REGISTRATION Set Press Set. DATA REGISTRATION 1.USER SETTINGS Press the search buttons until you see the display below. DATA REGISTRATION 6.FILE SETTINGS Set Press Set. FILE SETTINGS 1.CONFID.
2. Press Set. Then press the search buttons to scroll the display so you can see each setting. SETUP FILE 1.FILE NAME SETUP FILE 6.PRINT RX DOC. Set Stop 3. Press Set then follow the summary in the table below to perform the settings. 4. Press Stop to return to standby. Transfer Setup Summary The default settings, shown in bold below, remain in effect unless you change them. 1.FILE NAME Enter a file name up to 24 characters long. 2.
Transfer Setup Summary (Cont'd) 4.SELECT ORIG UNIT Allows you to set the fax to receive and relay documents only from originator fax units that you designate. OFF All fax transmissions are received and transferred. ON The fax machine receives and transfers transmissions only from fax units that you designate by fax telephone number. TEL = Press the One-touch Speed Dialing button or press the Coded Dial button followed by the three-digit code to designate the originator fax machines for receive and transfer.
6.PRINT RX DOC. Sets the fax to print a copy of the transferred document at the transfer unit. OFF Received and transferred documents are not printed at the transfer unit. ON A copy of every document received and transferred is printed at the transfer unit. # OF RX COPIES To enter the number of copies (01-99) use the numeric keypad to enter the number or press the search buttons to increase or decrease the number and press Set.
Turning Transfer Mode OFF Follow this procedure to turn the transfer mode off manually at any time. TRANSFER 1. Transfer Open all three of the One-touch Speed Dialing panels. Then press Transfer. PASSWORD _ ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF 3 Set 2. MNO If you have registered a password, use the numeric keypad to enter your four-digit password, then press Set. 6 12/31/1999 FRI 08:30 WXY 9 SYMBOLS 0 Tone The fax is now in the standby mode and is ready for normal operation.
GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF 3 Set 4. Use the buttons on the numeric keypad to enter the four-digit password protecting the transfer setup file. Then press Set. 5. Press the search buttons to display the desired setting. MNO Receiving Documents ABC 1 6 WXY 9 SYMBOLS 0 Tone CHANGE DATA 1.FILE NAME CHANGE DATA 6.PRINT RX DOC. Set 6. With the setting you want to change on the display, press Set. 7.
Canceling the Transfer Settings Follow this procedure to delete the transfer setup file and cancel the transfer settings. 1. Open the TRANSFER menu. (➞7-14) TRANSFER 1.SETUP FILE 2. Press the search buttons until you see the display below. TRANSFER 3.DELETE FILE Set 3. Press Set. DELETE FILE PASSWORD _ If you have not set the password, you can skip the next step. ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF 3 Set 4.
Chapter 8 Using the Memory Features Some operations require that a document resides in the memory before it is sent. For example, if you scan a document and set the timer, it will wait in the memory until it is time for the fax to send the document. If you scan a document for polling sending, the document will wait in the memory until it is requested for sending by a polling request from another fax.
When the Fax Displays RECEIVED IN MEMORY If paper or toner runs out while you are receiving a document or the fax detects that the output tray is full, the fax will automatically store the unprinted pages of the document in the memory and display these messages: RECEIVED IN MEMORY RECEPTION OK 12/31/1999 FRI 12:30 TX/RX NO. 5033 1. Rec. Paper Check the LCD display and the indicators on the left of the display. Add paper to the paper cassettes, if the Rec.
❏ As each page is printed, it is deleted from the memory. ❏ If the memory becomes full, you will not be able to receive the remaining pages. Contact the other party and request to send the document again. mately 192 letter-size pages* in the memory. The LASER CLASS® 3175 can store up to approximately 448 letter-size pages* in the memory. With the optional memory kit, the LASER CLASS® 3170 Series can receive up to approximately 704 pages in the memory.
❏ The transaction numbers for documents sent, numbered 0001 to 4999, are displayed then the transaction numbers for documents received, numbered 5001 to 9999, are displayed. The transaction numbers are stored in descending order, from the larger numbers to the smaller numbers. ❏ Note the following notations used to tell you about the status of the transaction: Notation Meaning OK Document transaction has been completed. NG Transaction failed.
Printing a Memory List 1. Open all three of the One-touch Speed Dialing panels. Then press Memory Reference. If no documents are currently stored in the memory, you will see this message: Memory Reference NO DOC. STORED If documents are stored in the memory the first item on the MEMORY REFERENCE menu is displayed. MEMORY REFERENCE 1.DOC. MEMORY LIST Set 2. Press Set to start printing the memory list. PRINTING REPORT 12/31/1999 13:01 FAX 833 4423 WORLD ESTATE,INC.
Printing a Document in the Memory Follow this procedure to print a document in the memory. To select a document for printing, you must know its transaction number. You may want to print a memory list for reference. (➞8-5) 1. Open all three of the One-touch Speed Dialing panels. Then press Memory Reference. Memory Reference MEMORY REFERENCE 1.DOC. MEMORY LIST 2. Press the search buttons until you see the display below. MEMORY REFERENCE 2.PRINT DOCUMENT Set 3. Press Set to set up to print.
Sending a Document in Memory to a Different Destination To select a document for sending, you must know its transaction number. You may want to print a memory list for reference. (➞8-5) 1. Memory Reference Open all three of the One-touch Speed Dialing panels. Then press Memory Reference. MEMORY REFERENCE 1.DOC. MEMORY LIST 2. Press the search buttons until you see the display below. MEMORY REFERENCE 3.RESEND DOCUMENT Set 3. Press Set then select the document you want to send.
Set ABC 1 GHI 4 PRS 7 DEF 2 3 JKL 5 Enter the four-digit password and press Set. RESEND DOCUMENT SELECT LOCATIONS 6 TUV WXY 9 8 OPER 5. MNO SYMBOLS 0 TEL = Tone 6. Set ABC 1 GHI 4 PRS 7 2 3 JKL MNO 5 6 TUV WXY -if not- 9 8 OPER Dial the fax number. Use the buttons on the numeric keypad to dial the telephone number and press Set. DEF SYMBOLS 0 Use One-touch Speed Dialing, Coded Speed Dialing, or Group Dialing to dial the number. Tone Set Press Set.
Erasing a Document from the Memory To select a document for deletion, you must know its transaction number. You may want to print a memory list for reference. (➞8-5) Deleting a Document with the Delete File Button Delete File 1. Press Delete File. DELETE DOCUMENT TX/RX NO. 0057 If you want to know the destination telephone number and time of the document, press the cursor buttons (f e) before pressing Set. 2. Open all three of the One-touch Speed Dialing panels. 3.
5. Press * to delete the selected document or press # to cancel the deletion. After you press * the document is erased. TX/RX NO. ERASING END Stop 6. 0004 Press Stop to return to standby. Deleting a Document with the Memory Reference Button 1. Open all three of the One-touch Speed Dialing panels. Then press Memory Reference. Memory Reference MEMORY REFERENCE 1.DOC. MEMORY LIST 2. Press the search buttons until you see the display below. MEMORY REFERENCE 4.DELETE DOCUMENT Set 3. Press Set.
Set ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF 3 5. Enter the four-digit password and press Set. MNO OK TO DELETE? YES=(*) NO=(#) 6 WXY 9 SYMBOLS 0 6. Press * to delete the selected document or press # to cancel the deletion. After you press *, the document is erased. TX/RX NO. ERASING END Stop 7. 0004 Press Stop to return to standby. Setting Up and Using a Memory Box In this section we will show you how to set up a memory box and use it to send and receive documents.
Before You Create Memory Boxes Before you set up a memory box, there are a few things you should know about the other party’s fax machine to ensure efficient transactions. You have to know how the other party is using the subaddress and password: ❏ If the other party has set a subaddress and password, you must register both a subaddress and password for the memory box. ❏ If the other party has set a subaddress only, then you must also register a matching subaddress.
Access Settings PASSWORD If you set a password when you create the memory box (below 2.PASSWORD), you will have to enter the password to view or change the rest of the settings afterwards. Main Settings 1.FILE NAME A personal name you can assign to the memory box to identify it in printed reports. 2.PASSWORD A four-digit password you assign to the memory box to protect the settings from unauthorized access. You must also use this password and the box number to print documents stored in the memory box.
Feature Settings 6.RECEIVE Allows you to set up how documents are handled in the memory box when they are received. You can set the memory box to check the ID (telephone number) of the originator, and specify that the received document be held in the memory box and not printed. 7.TRANSMIT Allows you to set up memory box transmission. You can set the memory box to relay documents immediately or store them in the memory box. You can set the timer for all documents set for sending from the memory box. 8.
Press the search buttons until you see the display below. FILE SETTINGS 3.MEMORY BOX Set Press Set. 2. Using the Memory Features MEMORY BOX 1.SETUP FILE Give the memory box a number. Set Press Set. SETUP FILE SET BOX # ABC 1 GHI 4 PRS 7 3 JKL MNO 5 ❏ You can enter a number from 00 to 99 for the memory box 6 TUV number. WXY 9 8 OPER Use the buttons on the numeric keypad to enter a two-digit code for the memory box. DEF 2 00 You can also use the search buttons to change the number.
Set 4. With the item displayed that you want to set press Set. Then perform the settings as described in the summary below. 5. When you are finished setting up the memory box, press Stop to return to standby. Stop Memory Box Setup Summary The default settings, shown in bold, remain in effect unless you change them. 1.FILE NAME NAME This setting allows you to enter a personal name for the memory box that will appear in printed reports. Enter a name of up to 24 characters and press Set. 2.
5.RX PASSWORD 0-9, *, #, spaces (20 digits) The ITU-T standard RX password for your memory box. This password must match the ITU-T password sent with a document to your fax in order for the transaction to succeed. If your RX password does not match the TX password sent with the document from the other party’s fax, your fax will not receive the document. 6.RECEIVE Determines whether or not the document is received in the memory box and how it is received. NO Documents are not received in the memory box.
Memory Box Setup Summary (Cont'd) 2.PRINT RX DOC. 1.PRINT METHOD Determines whether to print a received document. ON Documents will be printed when they are received in the memory box and you can set how they will be printed. OFF Documents received in the memory box are not printed. If you turn on PRINT RX DOC., you can also set the print method. AUTO A document will print automatically as soon as it is received in the memory box. MAN. You will have to manually print documents received in the memory box.
Memory Box Setup Summary (Cont'd) 1.RECEIVED DOCUMENT TX REPORT 2.SCAN DOCUMENT Chapter 8 Determines whether to (1) transmit documents received in the memory box from another fax or (2) transmit documents scanned into the memory box. Sets the memory box to receive documents from other fax units and transmit them to other destinations. TRANSMIT Documents received in the memory box can be transmitted to other destinations.
Memory Box Setup Summary (Cont'd) 3.TX START TIME Allows you to set the timer for the transmission of a document received or scanned into the memory. EVERYDAY Enter the time (in 24-hour format) that you want to transmit the documents from the memory box. You can set up to 5 times to transmit documents every day. SELECT DAYS Select one or more days of the week to transmit documents from the memory box. Enter the time (in 24-hour format) that you want to transmit the documents from the memory box.
Memory Box Setup Summary (Cont'd) Chapter 8 This setting determines which document is to be sent when the memory box is polled: (1) only documents received in the memory box or (2) only documents scanned into the memory box. 1.RECEIVED DOCUMENT Determines whether to transmit the documents received in the memory box when the memory box is polled. TRANSMIT When the memory box is polled, documents received from other fax units and stored into the memory box are sent.
Changing the Memory Box Settings Follow this procedure to change the memory box settings. 1. Open the MEMORY BOX menu. (➞8-14) MEMORY BOX 1.SETUP FILE 2. Press the search buttons to display until you see the display below. MEMORY BOX 2.CHANGE DATA Set 3. Press Set. CHANGE DATA SET BOX # Set ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF 3 4. MNO 00 Use the buttons on the numeric keypad to enter the number of the box you want to change and press Set.
7. With the setting you want to change on the display, press Set. 8. Follow the same procedures you used to set the initial settings or change the defaults. (➞8-16) If you want to change the operation password, first you will have to enter the old password (it will not be displayed) and then enter the new password (it will be displayed as you enter it). Stop 9. When you are finished making changes, press Stop to return to standby. Canceling a Memory Box Follow this procedure to cancel a memory box.
Set ABC 1 GHI 4 PRS 7 DEF 2 3 JKL 5 Enter the four-digit password protecting the memory box settings and press Set. 6 TUV WXY DELETE FILE FILE DELETED 9 8 OPER 5. MNO SYMBOLS 0 Tone Stop 6. Press Stop to return to standby. Sending a Document Stored in the Memory Box Follow this procedure to store a document in the memory box for sending according to the memory box setup. (➞8-14) 1. Set the document on the fax. (➞6-3) Set the document resolution, contrast, and document type.
TTI Selector 5. Press TTI Selector until you see the sender name you want to use. You can also use the search buttons to scroll up and down the TTI list. SENDER’S NAME 01 R.LOUIS 6. Press Set. TRANSMIT SCANNING DOC. 0037 P.001 The fax begins to scan the document. The document is stored in the memory box and will be sent according to the memory box settings.
A message will alternate with the standby display (date and time) until you print the document received in the memory box. RECEIVED IN MEM. BOX 1. Open all three of the One-touch Speed Dialing panels. Then press Memory Box. MEMORY BOX 1.MEMORY BOX TX Memory Box 2. Press the search buttons until you see the display below. MEMORY BOX 2.MEMORY BOX RX Set 3. Press Set. SUBADDRESS Set ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF 3 4.
What Happens to Memory after a Power Failure How Your Registered Data Is Protected This is what happens when the fax is disconnected: ❏ The backup battery takes over and keeps a trickle of current flowing to the memory in order to preserve all the documents in the memory waiting to be sent or printed.
❏ To avoid shortening the backup battery service life, use the fax within a temperature range of 50°F to 90.5°F (10°C to 32.5°C). If the fax is used in an environment that is too hot or too cold, this can shorten the service life of the backup battery. ❏ If the backup battery cannot preserve data even after you plug in the power source and the fax is left on for 1 day (24 hours), call for service and have the backup battery replaced. 8-28 Using the Memory Features Chapter 8 LASER CLASS 3170 Series.
Chapter 9 Using a Relay Network This chapter shows you how to relay documents and how to have documents relayed for you. ❏ What is Relay Broadcasting? ................................................................... 9-2 ❏ Setting Up and Using a Standard Relay Unit ....................................... 9-3 • Setting Your Fax as a Relay Unit ....................................................... 9-4 • Changing the Relay Broadcast Settings ...........................................
What is Relay Broadcasting? In a relay broadcast, the originator fax unit sends a document over a long distance to another fax called the relay unit. After the relay unit receives your document, it automatically sends the document to several other fax units in the local area. In this way you can send a document to several fax units in the same locality with only one long distance transmission. Originator Relay Unit In a relay network your fax unit can function as both an originator and a relay unit.
Setting Up and Using a Standard Relay Unit In this section we will show you how to set up and manage a relay network with the standard relay features provided on the fax. Before you set up your fax to relay documents from the originator fax unit, confirm the following points: ❏ Make sure your unit telephone number is correctly registered. (➞3-13, 14-5) ❏ Make sure the telephone number of the originator fax unit is registered on your fax for a speed dialing button.
Setting Your Fax as a Relay Unit Follow this procedure to set your fax to participate in a relay network as a relay unit. 1. Open the RELAY TX GROUP menu. Open all three of the One-touch Speed Dialing panels and press Data Registration. Data Registration Set REGISTRATION 1.DATA REGISTRATION Press Set. DATA REGISTRATION 1.USER SETTINGS Press the search buttons until you see the display below. DATA REGISTRATION 6.FILE SETTINGS Set Press Set. FILE SETTINGS 1.CONFID.
2. Set Give the relay group a number from 00 to 99. Press Set. SETUP FILE SET RLY TX GROUP# 00 Set ABC 1 GHI 4 PRS 7 DEF 2 JKL 3 MNO 5 TUV 6 SETUP FILE 1.GROUP DIAL NAME WXY 9 8 OPER Use the buttons on the numeric keypad to enter the two-digit relay group number and press Set. SYMBOLS 0 Use the search buttons to display all the items in the menu. Set With the item displayed that you want to set, press Set. Then follow the instructions in the table below to set up the relay group.
Relay Group Setup Summary (Cont'd) 4.RX PASSWORD 20 digits (* # spaces) When your fax is the relay unit, this ITU-T password must match the ITU-T password of the document sent from the originator in order for your fax to receive the document. Otherwise, your fax will not receive the document. Enter a number up to 20 digits long (it can include spaces and the symbols * and #). 5.
8.TX REPORT This feature determines if your fax unit returns a relay transmission report to the originator after your fax unit receives and relays a document. TRANSMIT After your fax unit relays a document, it sends a transmission report back to the originator. In order for the feature to perform correctly, the originator’s unit telephone number must be registered on your fax for One-touch or Coded Speed Dialing.
1. Open the RELAY TX GROUP menu. (➞9-4) RELAY TX GROUP 1.SETUP FILE 2. Press the search buttons until you see the display below. RELAY TX GROUP 2.CHANGE DATA Set 3. Press Set. CHANGE DATA SET RLY TX GROUP# 00 Set ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF 3 4. MNO Use the buttons on the numeric keypad to enter the group number. Then press Set. 6 WXY CHANGE DATA PASSWORD 9 SYMBOLS 0 _ Tone If you have not set the operation password, you can skip the next step.
❏ To turn off the relay feature for the group and retain the setup, press the search buttons to display 10.RELAY B’CAST, press Set, and turn this feature off. You do not have to delete the relay group to disable it temporarily. ❏ To change the operation password, first you have to enter the old password (it is not displayed as you enter it) and then you have to enter the new password (it is displayed as you enter it). Stop 7. When you are finished making changes, press Stop to return to standby.
ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF 3 Set 4. Enter the four-digit operation password and press Set. MNO DELETE FILE FILE DELETED 6 WXY 9 SYMBOLS 0 Tone Stop 5. Press Stop to return to standby. If the relay has been set for timer sending and the document is still in the memory, you will not be able to delete the relay group until the document is sent. In this case the fax will prompt: CANNOT DELETE Wait until the document is sent before you attempt to delete the relay group.
Before you send a document to another fax for relay broadcasting, contact the other party and confirm the following points about their fax: ❏ The relay unit must support ITU-T subaddress/password transactions. ❏ If you want a relay transmission report sent back to your fax from the relay unit, instruct the relay unit to turn this feature on when they set up the relay function on their fax.
Sending a Document to a Relay Unit with Speed Dialing You can register a telephone number for relay sending under a Onetouch or Coded Speed Dialing button. Check these points before you send a document to another party for relay: ❏ Contact the other party and ask for the ITU-T subaddress and password they are using for receiving documents to relay.
2. Open all three of the One-touch Speed Dialing panels and press Relay Broadcast. Relay Broadcast ORIG RELAY TX SELECT LOCATIONS TEL= 3. ABC 4 PRS 7 2 3 JKL MNO 5 6 TUV -if not- WXY 9 8 OPER Dial the relay units. Use regular dialing. (➞6-7) SYMBOLS Press a One-touch Speed Dialing button, or press Coded Dial followed by a three-digit code. (➞4-29, 4-31) 0 Tone -if notDial the number with directory dialing. (➞4-35) TEL= 123 4567 01 CANON, INC. Set Press Set.
DEF ABC 1 GHI 4 PRS 7 2 JKL Enter the ITU-T subaddress required to start the relay broadcast on the other party’s fax. Then press Set. 6 WXY TEL= 123 4567 01 CANON, INC. 9 8 OPER 4. MNO 5 TUV Set 3 SYMBOLS 0 Tone If a password is not required go on to the next step. -if notPassword If an ITU-T password is also required to start the relay broadcast, press Password. PASSWORD You must press Password within 5 seconds of pressing Set.
Chapter 10 Using Confidential Mailboxes This chapter shows you how to send and receive confidential documents. A confidential document is a document that does not print as soon as it is received. The receiving party must use a password to unlock his or her mailbox in order to print the document. Use confidential sending and receiving for documents that you want only the person with the correct password to read. You cannot use the conventional Canon confidential mailbox feature. • Creating a Mailbox .......
Setting Up and Using the Standard Mailbox Features In this section we will describe how to create your own mailbox, change the mailbox settings when necessary, and delete the mailbox when it is no longer needed. Creating a Mailbox Follow this procedure to create a mailbox to hold confidential documents in a private mailbox protected with a password. 1. Open the CONFID. MAILBOX menu. Open all three of the One-touch Speed Dialing panels. Then press Data Registration. Data Registration REGISTRATION 1.
2. Set Give the mailbox a number. Press Set. SETUP FILE SET BOX # ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF Set 00 Use the buttons on the numeric keypad to enter a two-digit code for the confidential mailbox number. Then press Set. 3 MNO 6 WXY SETUP FILE 1.FILE NAME 9 SYMBOLS 0 Tone Set Press Set. FILE NAME _ ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF Give the mailbox a name to identify it in printed reports.
ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF Set Use the buttons on the numeric keypad to enter a four-digit password. Then press Set. 3 MNO 6 SETUP FILE 3.SUBADDRESS WXY 9 SYMBOLS 0 Tone 5. Set Give the mailbox an ITU-T subaddress. Press Set. SUBADDRESS This item is the ITU-T standard subaddress. This setting is required. All confidential documents must be sent to your fax with this subaddress in order to be stored in your mailbox.
7. Normally only one copy of the document received in a confidential mailbox is printed. If you want to print more copies, change this setting. Otherwise, go on to the next step. Set To specify more copies, press Set. # OF RX COPIES 01COPIES Press the search buttons to increase or decrease the number. -if notUse the buttons on the numeric keypad to enter a two-digit number. For numbers 00 to 09 you must enter 2 digits, including the zero. Set Press Set. 8.
Changing Mailbox Settings Follow this procedure to change the settings for a mailbox. To open a mailbox to view and change the settings, you must know the mailbox number and password. 1. Open the CONFID. MAILBOX menu. (➞10-2) CONFID. MAILBOX 1.SETUP FILE 2. Press the search buttons until you see the display below. CONFID. MAILBOX 2.CHANGE DATA 3. Open the mailbox with its number and password. Set Press Set.
4. Press the search buttons to display the item you want to change. CHANGE DATA 1.FILE NAME CHANGE DATA 5.# OF RX COPIES Set Stop 5. With the item you want to change shown in the display, press Set. 6. To change an item, follow the same procedure you used to perform the initial settings. (➞10-3) 7. Press Stop to return to standby. Canceling a Mailbox 1. Open the CONFID. MAILBOX menu. (➞10-2) CONFID. MAILBOX 1.SETUP FILE 2. Press the search buttons until you see the display below. CONFID.
Set ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF 3 4. MNO Use the buttons on the numeric keypad to enter the number of the mailbox you want to delete. Then press Set. 6 WXY DELETE FILE PASSWORD 9 SYMBOLS 0 _ Tone Set ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF 3 5. MNO 6 Use the buttons on the numeric keypad to enter the four-digit password protecting the mailbox you want to delete. Then press Set. WXY 9 DELETE FILE FILE DELETED SYMBOLS 0 Tone Stop 6.
❏ The report lists the subaddress where the documents have been received. ❏ Printing this Confidential Receive Report every time you receive a confidential document can be turned off and on. (➞16-8) After the report prints, a message alternates with the standby display (date and time) until you print the report received in the mailbox. RECEIVED IN MAILBOX Follow this procedure to print a document received in a confidential mailbox. 1. Open all three of the One-touch Speed Dialing panels.
Set ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF 3 MNO 5. Use the buttons on the numeric keypad to enter the four-digit password to open the mailbox. Then press Set. 6 WXY 9 SYMBOLS 0 Tone To protect your password, it is not displayed when you enter it. The document starts printing. CONFIDENTIAL RX PRINTING P.001/002 Sending a Confidential Document Sending a document with a subaddress and password does not ensure that the document will be received as a confidential document.
❏ The other party’s fax unit does not have to be a Canon fax unit, but make sure the other party’s fax unit supports the use of ITU-T subaddresses and passwords. ❏ Perform the procedure to register a telephone number for One-touch or Coded Speed Dialing. (➞4-6, 4-15) ❏ If the speed dialing buttons are already set up, perform the procedure to change the One-touch or Coded Speed Dialing settings.
2. Open all three of the One-touch Speed Dialing panels and press Confidential Mailbox. Confidential Mailbox CONFID. TX/RX 1.CONFIDENTIAL TX Set 3. Press Set. CONFIDENTIAL TX SELECT LOCATIONS TEL = ABC 1 DEF 2 GHI 3 JKL 4 6 TUV Close the One-touch Speed Dialing panels and press a One-touch Speed dialing button to dial the number, or press Coded Dial and enter the three-digit code. (➞4-29, 4-31) WXY 9 8 7 SYMBOLS OPER Use the buttons on the numeric keypad to dial the number.
Password 6. If you must also enter an ITU-T password, press Password. Otherwise, just go on to the next step. PASSWORD You must press Password within 5 seconds of pressing Set. If you wait longer than the timeout interval before pressing Password, the fax will start scanning the document. The timeout interval can be turned off. (➞16-11) Set ABC 1 GHI 4 PRS 7 JKL 3 MNO 5 TUV 6 WXY TEL= 123 4567 01 CANON, INC. 9 8 OPER Use the buttons on the numeric keypad to enter the ITU-T password.
10-14 Using Confidential Mailboxes Chapter 10 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
Chapter 11 Setting Up and Using Polling This chapter shows you how to set up and use polling sending and receiving. Polling is useful when one or both parties cannot be in the office at the same time. ❏ What is Polling? ....................................................................................... 11-2 • Before You Use Polling Receiving .................................................... 11-2 ❏ Polling Other Fax Machines to Receive a Document .........................
What is Polling? Polling means a fax calls another fax and requests that the other fax send a document that it is holding. Unlike normal sending and receiving, in polling the receiver always calls the sender. This is called polling to receive a document. The sender sends the document in response to the polling by a telephone call from the receiver. Your fax can be set up to function in both roles. Your fax can poll to receive a document, or it can be polled to send a document that it is holding.
Polling Other Fax Machines to Receive a Document Follow this procedure to poll another fax to receive the document that it is holding. This procedure starts polling the other fax immediately. You can also set the fax to poll at a preset time. (➞11-5) 1. Open all three of the One-touch Speed Dialing panels. Then press Polling. POLLING 1.POLLING TX Polling 2. Press the search buttons until you see the display below. POLLING 2.POLLING RX Set 3. Press Set. TEL= TTI Selector 4.
If you make a mistake during dialing, press Stop to return to standby and start again. If you want to receive a document from a fax unit that does not support ITU-T subaddress/password transactions, press Start/ Scan. -if notIf you want to receive a document from a fax unit that supports ITU-T transactions, press Set. Then press the Subaddress button. SUBADDRESS You must press Subaddress within 5 seconds of pressing Set.
An ITU-T password is a number up to 20 digits long which can include spaces and the symbols * and #. ABC 1 GHI 4 PRS 7 DEF 2 JKL 6 WXY TEL= 123 4567 01 CANON, INC. 9 8 OPER Use the buttons on the numeric keypad to enter the ITU-T password. Then press Set. MNO 5 TUV Set 3 SYMBOLS 0 Tone Start / Scan 7. Press Start/Scan to start polling the other faxes. ❏ If the other document is holding the document under a subaddress, your subaddress must match the other party’s subaddress.
1. Open the PRESET POLLING menu. Open all three of the One-touch Speed Dialing panels. Then press Data Registration. Data Registration REGISTRATION 1.DATA REGISTRATION Set Press Set. DATA REGISTRATION 1.USER SETTINGS Press the search buttons until you see the display below. DATA REGISTRATION 6.FILE SETTINGS Set Press Set. FILE SETTINGS 1.CONFID. MAILBOX Press the search buttons until you see the display below. FILE SETTINGS 4.PRESET POLLING Set Press Set. PRESET POLLING 1.SETUP FILE Set 2.
ABC 1 GHI 3 JKL 4 PRS 3. MNO 5 Enter a two-digit box number (00-99) for the polling box. Then press Set. 6 TUV 7 Set DEF 2 WXY SETUP FILE 1.FILE NAME 9 8 SYMBOLS OPER 0 Tone 4. Set Enter a file name. Press Set. FILE NAME _ :A This is the name of the file that will hold the polled document you receive. ABC 1 GHI 4 PRS 7 DEF 2 JKL 5 TUV 6 WXY 9 8 OPER Use the buttons on the numeric keypad to enter a name of up to 24 characters long.
Set 6. ABC 1 GHI 4 MNO 5 SETUP FILE 3.SELECT LOCATIONS 6 TUV 7 Enter a four-digit password and press Set. 3 JKL PRS Set DEF 2 Press Set to set a password. WXY 9 8 SYMBOLS OPER 0 Tone Set Press Set. TEL = ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER 0 Tone DEF 3 MNO 6 7. Dial the other party’s fax number. Press a One-touch Speed Dialing button to dial the number. (➞4-29) WXY 9 SYMBOLS -if notPress Coded Dial and a three-digit code to dial the number.
8. Set the fax to poll other faxes every day or on selected days. To set preset polling for every day SETUP FILE 4.START TIME Set Press Set. START TIME EVERYDAY Set Press Set. EVERYDAY 1: : Set Press Set. EVERYDAY _ : ABC 1 GHI 4 PRS 7 DEF 2 JKL 3 MNO 5 TUV 6 WXY 9 8 OPER Use the buttons on the numeric keypad to enter the time. Enter the time in the 24-hour format (e.g. 1:00 p.m. as 13:00). ❏ If you make a mistake, press Clear to erase the number and try again.
Set Press Set and use the numeric keypad to enter another time in 24hour format. You can register up to 5 times for your fax to poll other faxes every day. Stop When you are finished setting times, press Stop to return to standby. To set preset polling for selected days SETUP FILE 4.START TIME Set Press Set. START TIME EVERYDAY Press the search buttons until you see the display below. START TIME SELECT DAYS Set Press Set. SELECT DAYS 1.
ABC 1 GHI 4 PRS 7 DEF 2 JKL 3 MNO 5 TUV 6 WXY 9 8 OPER Use the buttons on the numeric keypad to enter the time. Enter the time in the 24-hour format (e.g. 1:00 p.m. as 13:00). ❏ If you make a mistake, press Clear to erase the number and try again. SYMBOLS 0 MON Tone 02:00 Set Press Set. If you want to set more than one time for your fax unit to poll the other faxes on the selected day, press the search buttons to display another empty setting.
Changing the Preset Polling Settings Follow this procedure to change the settings of the preset polling setup file. 1. Open the PRESET POLLING menu. (➞11-6) PRESET POLLING 1.SETUP FILE 2. Press the search buttons until you see the display below. PRESET POLLING 2.CHANGE DATA Set 3. Press Set. CHANGE DATA SET BOX # ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF Set 3 4. MNO 6 WXY 00 Use the buttons on the numeric keypad to enter the two-digit number of the preset polling box you want to change.
6. Set Use the search buttons to display the item you want to change and press Set. CHANGE DATA 1.FILE NAME CHANGE DATA 4.START TIME 7. To change a setting, follow the same procedures you used to set them. (➞11-7) ❏ To change the password setting, you will first have to enter the current password and press Set. Then you can enter a new password and press Set. Stop 8. When you are finished making changes, press Stop to return to standby.
ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF Set 3 4. MNO Use the buttons on the numeric keypad to enter the preset twodigit code of the polling box. Then press Set. 6 WXY DELETE FILE PASSWORD 9 SYMBOLS 0 _ Tone If you have not set the operation password, you can skip the next step. ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF 3 Set 5. MNO 6 Use the buttons on the numeric keypad to enter the four-digit password protecting the preset polling setup file. Then press Set.
Setting Up Polling Sending This section shows you how to set up your fax to store and hold a document until it is polled by another fax to send it. Before You Can Be Polled to Send Before you set up your polling box, contact the parties who are going to poll your fax to receive documents and confirm the following points: ❏ The other parties must know your ITU-T subaddress number. ❏ If you are also using an ITU-T password for the polling box, they must also know this password.
Press the search buttons until you see the display below. DATA REGISTRATION 6.FILE SETTINGS Set Press Set. FILE SETTINGS 1.CONFID. MAILBOX 2. Open the POLLING BOX menu. Press the search buttons until you see the display below. FILE SETTINGS 5.POLLING BOX Set Press Set. POLLING BOX 1.SETUP FILE 3. Create a polling box and give it a number. Set Press Set.
4. Create a file name to store the document in the memory where it will wait to be polled by other fax units. Set Press Set. FILE NAME _ ABC 1 GHI 4 PRS 7 JKL 3 MNO 5 TUV 6 FILE NAME CANON TOKYO WXY 9 8 OPER Use the buttons on the numeric keypad to enter a name of up to 24 characters. (➞3-7) DEF 2 :A :A SYMBOLS 0 Tone Set Press Set. SETUP FILE 2.PASSWORD 5. If you don't want to set password, press the search buttons to go to the next step.
Set Press Set. SETUP FILE 3.SUBADDRESS If you set the box number to 00 for a party whose fax unit does not support ITU-T subaddress/password transactions, you do not have to register 3.SUBADDRESS and 4.TX PASSWORD. Just press the search buttons to display 5.ERASE AFTER TX then go to step 8. Set 6. Press Set. SUBADDRESS This is the ITU-T subaddress. An ITU-T subaddress is a number of up to 20 digits long which can include spaces and the symbols * and #.
ABC 1 GHI 4 PRS 7 JKL 3 MNO 5 TUV TX PASSWORD #12345676 6 WXY 9 8 OPER Use the buttons on the numeric keypad to enter the password. DEF 2 SYMBOLS 0 Tone Set Press Set. SETUP FILE 5.ERASE AFTER TX 8. Set the polling box to erase or keep the document after polling. Set Press Set. Press the search buttons to display the setting you want. ERASE AFTER TX ON ERASE AFTER TX ON OFF The document in the memory box is erased after it is sent once in response to polling by another fax.
Scanning a Document into the Memory for Polling Sending Follow this procedure to scan a document into the polling box. The document will remain in the polling box to be polled by other fax units. 1. Set the document on the fax. (➞6-3) Set the document resolution, contrast, and document type. (➞6-4) You can select a sender’s name with the TTI Selector. (➞6-6) Polling 2. Open all three of the One-touch Speed Dialing panels. Then press Polling. POLLING 1.POLLING TX Set 3. Press Set.
Set 6. Press Set. The fax starts scanning the document into the polling box. POLLING TX SCANNING DOC. 6048 P.003 When another party polls your fax to receive a document stored in your polling box, the document is sent if the following conditions are met: ❏ If you entered both a subaddress and a password when you created the polling box, the subaddress and the password of the other party’s polling request must match the subaddress and the password for the polling box.
Set 3. Press Set. CHANGE DATA SET BOX # ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF Set 3 4. MNO 00 Use the buttons on the numeric keypad to enter the polling box number. Then press Set. 6 WXY CHANGE DATA PASSWORD 9 SYMBOLS 0 _ Tone If you have not set the operation password, you can skip the next step. ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF 3 Set 5. MNO Use the buttons on the numeric keypad to enter the four-digit password protecting the polling box setup file.
Canceling a Polling Box Follow this procedure to cancel a polling box. You cannot cancel a polling box when the polling box is holding a document for polling sending. 1. Open the POLLING BOX menu. (➞11-15, 11-16) POLLING BOX 1.SETUP FILE 2. Press the search buttons until you see the display below. POLLING BOX 3.DELETE FILE Set 3. Press Set. DELETE FILE SET BOX # GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF Set 3 4.
Stop 6. Press Stop to return to standby. 11-24 Setting Up and Using Polling Chapter 11 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
Chapter 12 Other Special Features This chapter describes some convenient features that you may want to use in daily operations. ❏ ❏ ❏ ❏ Other Special Features Using the Telephone ............................................................................... 12-2 Tone Dialing on a Pulse Line ................................................................. 12-3 Setting and Using the Program Button ................................................ 12-5 Setting Up and Using the Optional Stamp Feature ......
Using the Telephone Follow this procedure to use the telephone for voice communication if you have installed the optional handset kit. (➞2-38) or Hook 1. Pick up the handset. -if notPress the Hook button. TEL = 2. ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER 0 DEF 3 MNO 6 When you hear the dial tone, dial the telephone number. Use the buttons on the numeric keypad to dial the number. (➞6-7) -if not- WXY 9 Press a One-touch Speed Dialing button to dial the number.
3. When the other party answers your call, you can talk into the handset. -if notIf you did not pick up handset in step 1, pick up the handset as soon as you hear the other party answer. The other party will not be able to hear you until you pick up the handset. -if not- Hook or If the other party does not answer, or if the line is busy, just hang up the handset or press Hook to disconnect.
3. When the recorded message of the information service answers, press Tone. Tone After you press Tone you will see a “T” in the display. TEL = 123 4567T If your fax is connected to a touch tone line, “*” will appear on the display when you press Tone. ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF 3 MNO 4. Use the buttons on the numeric keypad to enter the numbers requested by the information service. 6 WXY 9 SYMBOLS 0 Tone 12-4 Other Special Features Chapter 12 LASER CLASS 3170 Series.
Setting and Using the Program Button The program button feature allows you to register a setting so you can automatically perform a routine procedure with a single button press. 1. Data Registration Set Open all three of the One-touch Speed Dialing panels. Then press Data Registration. REGISTRATION 1.DATA REGISTRATION Set 2. Press Set twice. DATA REGISTRATION 1.USER SETTINGS USER SETTINGS 1.DATE & TIME 3. Press the search buttons until you see the display below. USER SETTINGS 7.PROGRAM KEY Set 4.
Program button Setup Summary The default settings, shown in bold, remain in effect unless you change them. PRINT REPORT Sets the Program button to function as a print transmission report button. Whenever you need a transmission report for a document you are sending, just press the Program button and a transmission report will print after the document is sent. REPORT Assigns the Program button to the functions of the Report button.
To set transmission report feature Press the search buttons until you see the display below. PROGRAM KEY PRINT REPORT Set Press Set. To use this feature, press the Program button before you dial to have a report printed for the transaction. To set up the Report button feature Press the search buttons until you see the display below. PROGRAM KEY REPORT Set Press Set. Program Set Now any time you need a report, press the Program button. Use the search buttons to choose the report you want.
Use the Resolution, Contrast, or Document Type buttons to set these features for scanning (or copying) the document. (➞6-4) Set Press Set. SELECT SCANNING MODE DATA ENTRY OK Stop 6. Press Stop to return to standby. Setting Up and Using the Optional Stamp Feature If the optional stamp feature is provided on your fax machine, you can set the fax to stamp the front, lower left corner of every page you scan for sending. Setting Up the Stamp Feature Data Registration 1.
Set Press Set. TX SETTINGS 1.ECM TX 3. Press the search buttons until you see the display below. TX SETTINGS 7.TX STAMP This item will not appear on the menu unless your fax machine has been provided with the stamp option. Set 4. Press Set. 5. Press the search buttons to display ON or OFF then press Set. Set If you turn this feature ON, select one of the options described on the next page. Stop When you are finished, press Stop to return to standby. Other Special Features 6.
TX Stamp Setup Summary The default settings, shown in bold, remain in effect unless you change them. Turns on the stamp feature. After you set this switch ON, documents will be stamped according to the following settings. If you do not want to stamp temporarily, you can use the STAMP button to turn the stamp feature off. STAMP ACTION DIRECT & Stamps all documents you scan MEMORY TX for direct sending or memory sending. DIRECT TX Stamps only documents you scan for direct sending.
3. If you want to stamp document pages, press the search buttons until you see ON. TX STAMP ON -if notIf you want to turn the stamp feature off, press the search buttons until you see OFF. TX STAMP OFF Set 4. Press Set. TEL = Close all three of the One-touch Speed Dialing panels and send the document. Other Special Features 5. Chapter 12 Other Special Features 12-11 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
How the Fax Operates with Default Settings There are many minor features that you can change to customize the operation of the fax. Some of these features are listed in the table below. The description in the third column is the default setting. In other words, this is how the fax will operate unless you change the referenced setting. If your fax is not operating as described, this means the default may have already been changed.
Feature Menu Item Description of default ECM TX ECM RX The fax is set to conduct all transactions using ECM (error correction mode). If transmission speed appears to be extremely slow, you may be able to speed up transmission time by turning ECM off. (➞16-10, 16-14) Energy Saver ENERGY SAVER The Energy Saver feature is off and will remain off until you turn it on. (➞3-21, 16-31) Language DISPLAY LANGUAGE The initial display language is English. Spanish and French are also available.
Feature Menu Item Description of default Program button PROGRAM KEY If you press Program before you start a transmission, you can tell the fax to print an activity report for the transmission. This button can be programmed for other functions.(➞12-5, 16-6) Quick-on-line TX QUICK ON-LINE TX When you are scanning documents, the fax will start dialing and sending before all pages are scanned. You can turn this feature off.
Feature Menu Item Description of default RX REPORT A report is not printed when you receive a fax. However, you can set the fax to print a report every time you receive a document or if an error occurs during reception. (➞16-8) Restricting use: DACs, user access codes RESTRICTIVE CODES No password or access codes are set on the fax to restrict sending documents, printing, or using the handset to make a telephone call. All these functions can be restricted.
12-16 Other Special Features Chapter 12 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
In this chapter we will show you how to protect the fax from unauthorized access. Some of these features also allow you to keep track of fax transactions based on division numbers or user access codes that you can assign to individuals or sections inside your company. ❏ Setting and Using the System Settings Password .............................. 13-2 • Setting the System Settings Password ............................................ 13-2 • Changing or Canceling the System Settings Password ..............
Setting and Using the System Settings Password The system settings password protects all the settings in the System Settings menu. If you fail to create and safeguard a system password, then anyone can open the System Settings menu and change or disable the settings. Setting the System Settings Password Follow this procedure to set the system settings password. 1. Open the SYSTEM SETTINGS menu. Open all three of the One-touch Speed Dialing panels. Then press Data Registration.
Set the system password. Restricting Use of the Fax 2. Set Press Set. PASSWORD _ ABC 1 GHI 4 PRS 7 DEF 2 JKL MNO 5 TUV 6 PASSWORD WXY 3377 9 8 OPER Use the buttons on the numeric keypad to enter a four-digit password between 0000 and 9999. 3 SYMBOLS 0 Tone 3. Record the password number and store it in a safe location. You must enter this system password every time you open the System Settings menu. Set Press Set. SYSTEM SETTINGS 2.RESTRICTIVE CODES Stop 4.
Changing or Canceling the System Settings Password Follow this procedure to cancel or change the System Settings password. 1. Open the SYSTEM SETTINGS with your password. Open all three of the One-touch Speed Dialing panels. Then press Data Registration. Data Registration REGISTRATION 1.DATA REGISTRATION Press Set. Set DATA REGISTRATION 1.USER SETTINGS Press the search buttons until you see the display below. DATA REGISTRATION 7.SYSTEM SETTINGS Set Press Set.
2. Press Set. PASSWORD _ ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF Set 3 3. MNO 6 Use the buttons on the numeric keypad to enter the current password. Then press Set. The current password is not displayed as it is entered. WXY 9 PASSWORD SYMBOLS 0 _ Tone ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF 3 Set 4. MNO 6 Enter the new password and press Set. The new password is displayed as it is entered. -if not- WXY 9 To cancel the password setting, press Clear then Set.
Restricting Fax Operation This section describes how to set up restrictions on operation of the fax. We will first show you how to set up restrictions on sending documents, printing fax reports and copying, and using the telephone. Then we will show you how to use the fax with these restrictions on. Finally, we will show you how to turn these restrictions off temporarily or make changes in the settings. The table below is a brief summary of how restrictive codes and passwords are used.
Open the SYSTEM SETTINGS menu with your system settings password. (➞13-4) SYSTEM SETTINGS 1.PASSWORD 2. Press the search buttons until you see the display below. SYSTEM SETTINGS 2.RESTRICTIVE CODES Set 3. Turn on the transmission restriction feature. Press Set. RESTRICTIVE CODES 1.TX SETTINGS Set Press Set. TX SETTINGS OFF Press the search buttons until you see the display below. TX SETTINGS ON Set Press Set. DAC SETUP OFF Chapter 13 Restricting Use of the Fax LASER CLASS 3170 Series.
4. Enter the department access codes. Press the search buttons to display ON then press Set. Set DAC SETUP ON ENTER DAC 01: If the first number is already in use, press the search buttons until you see an empty line. -if notIf you do not want to set a department access code (DAC) and want to use only the user access code for transactions, use the search keys to display OFF, then press Set and go on to step 6 to set the user access code.
GHI 4 PRS 7 2 JKL 3 MNO 5 TUV 6 DAC PASSWORD WXY 2222 9 8 OPER Use the buttons on the numeric keypad to enter a four-digit code for the department access code password or the user access code. DEF ABC 1 Enter the department access code password or the user access code. or SYMBOLS 0 USER ACCESS CODE 1234 Tone Set Press Set.
Press the search buttons to display ON. FAX’S PRINTER SET ON Press Set. Set USER ACCESS CODE _ 9. ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF 3 MNO 6 WXY 9 Enter a user access code to protect the copying and printing features. Use the buttons on the numeric keypad to enter a four-digit user access code. This user access code is used only to restrict access to copying and printing. USER ACCESS CODE SYMBOLS 0 2894 Tone Set Press Set. RESTRICTIVE CODES 3.TEL SETTING 10.
Stop 11. Press Stop to return to standby. Operating the Fax with Restrictions ON This section describes how to operate the fax with the operation restriction features set up and turned on. Sending a Document with Restrictions ON Follow this procedure to send a document after department access codes (DAC) and passwords have been set up. 1. Set the document on the fax. (➞6-3) Set the document resolution, contrast, and document type. (➞6-4) You can also select a sender’s name with the TTI Selector.
-if notIf you see this message, you have to enter the user access code. Go on to step 5. USER ACCESS CODE _ ABC 1 GHI 2 JKL 4 PRS 5 TUV 8 7 OPER DEF Set 4. Enter the DAC (department access code). Use the buttons on the numeric keypad to enter the four-digit DAC (department access code) then press Set. 3 MNO 6 WXY DAC PASSWORD 9 SYMBOLS _ 0 Tone If you enter the wrong department access code, the fax beeps and waits for you to enter the correct code.
GHI 2 JKL 4 PRS 5 TUV 8 7 OPER DEF Set 3. 3 MNO 6 Use the buttons on the numeric keypad to enter the four-digit user access code that you set previously to restrict access to copying. Then press Set. WXY COPY CASSETTE 1 9 SYMBOLS 0 01 LTR Tone 4. Follow the normal procedure to complete copying the document. (➞5-6) Printing a Report with Restrictions ON Follow this procedure to print a report about information stored in the fax with the printing restriction set up and turned on. 1.
Turning Restrictions OFF and ON Follow this procedure to turn off the following features temporarily without changing the settings. 1. Open the SYSTEM SETTINGS menu with your system settings password. (➞13-4) SYSTEM SETTINGS 1.PASSWORD 2. Press the search buttons until you see the display below. SYSTEM SETTINGS 2.RESTRICTIVE CODES Set 3. Press Set. RESTRICTIVE CODES 1.TX SETTINGS 4. Press the search buttons to display the feature you want to turn off. RESTRICTIVE CODES 1.
Restricting Use of the Fax Press the search buttons to display OFF, then press Set. Set To turn off restricted printing Press the search buttons until you see the display below. RESTRICTIVE CODES 2.FAX’S PRINTER SET Set Press Set. FAX’S PRINTER SET ON Press the search buttons to display OFF, then press Set. Set To turn off restricted use of the telephone Press the search buttons until you see the display below. RESTRICTIVE CODES 3.TEL SETTING Set Press Set.
Receiving Documents from Registered Senders Only Follow this procedure to turn restricted receiving on and off. Restricted receiving limits document reception to fax units whose telephone numbers are registered on your fax for One-touch or Coded Speed Dialing buttons. You cannot receive a document from another fax unless it is registered on your fax for a speed dialing button, so the fax will not receive unsolicited direct mail. 1. Open the SYSTEM SETTINGS menu with your system settings password.
Normally a document prints as soon as you receive it. However, there may be occasions when you want the fax to store all documents in the memory until you are ready to print them. Locking the fax to receive and store all documents in the memory is called memory lock. You may want to turn the memory lock on when the fax is left unattended at night or over long holidays to prevent a large volume of printed documents from collecting on the paper output tray.
Set Press Set. Be sure to enter your system settings password if you have one. SYSTEM SETTINGS 1.PASSWORD Press the search buttons until you see the display below. SYSTEM SETTINGS 3.MEMORY LOCK RX Set Press Set. MEMORY LOCK RX OFF 2. Turn on the memory lock feature. Press the search buttons until you see the display below. MEMORY LOCK RX ON Set Press Set. 3. Set Press the search buttons to display the setting you want and press Set. MEMORY LOCK RX 1.MEM LOCK PASSWORD MEMORY LOCK RX 3.TIME SETUP 4.
The default settings, shown in bold, remain in effect unless you change them. 1.MEM LOCK PASSWORD 0000 to 9999 This password protects the memory lock settings. You must also use this password to unlock the memory so you can print documents stored in the memory. Use the buttons on the numeric keypad to enter a four-digit password and press Set. 2.REPORT Set the fax to print reports or not.
Turning the Memory Lock ON Follow this procedure to put the fax in the memory lock mode if the memory lock mode timer has not been set or if you want to put the fax in the memory lock mode before the timer turns the memory lock on. If the timer is set for the memory lock feature, the fax will enter and leave the memory lock mode automatically. (➞13-17) 1. Open all three of the One-touch Speed Dialing panels. Then press Memory Reception.
Open all three of the One-touch Speed Dialing panels. Then press Memory Reception. Memory Reception MEM LOCK PASSWORD _ ABC 1 GHI 4 PRS 7 DEF 2 3 JKL 3. MNO 5 Use the buttons on the numeric keypad to enter the four-digit memory lock password and press Set. 6 TUV All the documents received in the memory while the fax was in the memory lock mode are printed.
Press the search buttons until you see the display below. DATA REGISTRATION 3.TX SETTINGS Set Press Set. TX SETTINGS 1.ECM TX 2. Press the search buttons until you see the display below. TX SETTINGS 7.PIN CODE If the TX STAMP option has been installed, this item will appear as 8.PIN CODE. Set 3. Press Set. PIN CODE OFF 4. Press the search buttons until ON appears. PIN CODE ON Set 5. Press Set. NECESS. PIN CODE OFF 13-22 Restricting Use of the Fax Chapter 13 LASER CLASS 3170 Series.
6. If your PBX requires PIN code entry depending on destination, press Set to leave NECESS. PIN CODE set to OFF. -if notIf your PBX always requires PIN code entry, press the search buttons until ON appears. NECESS. PIN CODE ON Set 7. Press Set. PIN CODE BEF/AFT BEFORE TEL NO. Set 8. To select BEFORE TEL NO., press Set. -if notTo select AFTER TEL NO., press the search buttons until AFTER TEL NO. appears and press Set. Set Stop Chapter 13 9. Press Stop.
Dialing with a PIN Code after the Number When NECESS. PIN CODE of the pin code setting (➞13-22) is OFF, you can operate as described below. 1. Set the document on the fax machine. DOCUMENT READY ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF 3 2. Enter the telephone number. MNO TEL = 6 123 4567 WXY 9 SYMBOLS 0 Tone Pin Code 3. Open all three of the One-touch Speed Dialing panels, press Pin Code, then press Set. TEL = 123 4567C Set Start / Scan 4.
When NECESS. PIN CODE of the pin code setting (➞13-22) is OFF, you can operate as described below. 1. Set the document on the fax machine. DOCUMENT READY 2. Open all three of the One-touch Speed Dialing panels and press Pin Code. TEL= C Pin Code Set ABC 1 GHI DEF 2 JKL 4 PRS Use the buttons on the numeric keypad to enter the other party’s fax number. Then press Set. MNO 5 6 TUV 7 3. 3 TEL= WXY C123 4567 9 8 SYMBOLS OPER 0 Tone Start / Scan 4.
Setting PIN Code Access for Speed Dialing This method allows you to register One-touch and Coded Speed Dialing buttons for PIN Code Access. When a user attempts to dial with a speed dialing button, the fax machine will prompt the user to enter a PIN Code. When NECESS. PIN CODE of the pin code setting (➞13-22) is OFF, you can operate as described below. 1. Select the speed dialing location to register the telephone number. (➞4-7, 4-16) TELEPHONE NUMBER TEL=_ Pin Code 2.
If you register the PIN Code entry when registering automatic dialing (➞13-26), do the following procedures. 1. Set the document on the fax machine. DOCUMENT READY 2. 1 Coded Dial 72 Start / Scan Press a speed dialing button. TEL= C123 4567 01 CANON 3. Press Start/Scan. ENTER PIN CODE ABC 1 GHI 4 PRS 7 DEF 2 JKL 3 6 ENTER PIN CODE WXY 9 8 OPER Enter the PIN code using the buttons on the numeric keypad. A maximum of 20 digits can be entered for the PIN code. MNO 5 TUV 4.
Forced PIN Code Access Follow this procedure to dial when Forced PIN Code Access (NECESS. PIN CODE) has been turned ON. With Forced PIN Code Access ON, you must enter a PIN Code every time you dial. The PIN Code must be entered either before or after the number, depending on how PIN Code Access has been set up. (➞13-23) 1. Set the document on the facsimile. DOCUMENT READY ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF 3 2.
Chapter 14 Printing Reports and Lists You can print lists of telephone numbers and transmissions settings registered in the fax, as well as print reports about document transactions. ❏ ❏ ❏ ❏ Printing the Speed Dialing Lists ........................................................... 14-2 Printing the User Data List .................................................................... 14-5 Printing the List of Sender Names ....................................................... 14-6 Reports ...............
Printing the Speed Dialing Lists Follow this procedure to print the speed dialing lists. You can print two types of One-touch or Coded Speed Dialing list: a standard list (List 1) or a detailed list (List 2). 1. Open the SPEED DIAL LIST menu. Open all three of the One-touch Speed Dialing panels. Then press Report. Report REPORT 1.ACTIVITY REPORT Press the search buttons until you see the display below. REPORT 2.SPEED DIAL LIST Set Press Set. SPEED DIAL LIST 1.1-TOUCH LIST 2.
Set 3. Press Set. The Group Dial list starts printing. 4. Set 1.NO The One-touch or Coded Speed Dial list is printed in order of the Speed Dial numeric list, from the lowest number to the highest number. 2.YES The Connection ID (name) column is sorted and the One-touch or Coded Speed Dial list is printed in alphabetical order. Press the search buttons to display YES or NO. Press Set. After you press Set, the report starts printing. PRINTING REPORT Samples of each type of list are shown below.
One-Touch Speed Dial List 2 12/31/1999 09:41 FAX 833 4423 WORLD ESTATE,INC. 001 *********************************** 1-TOUCH SPD DIAL LIST 2 *** *** *********************************** [ [ [ 01] 02] 03] CONNECTION TEL CONNECTION ID TX START TIME TX SPEED TX TYPE ECM 889 344 222 AK ENTERPRISES (1)10:00 (2)12:00 33600bps(0) REGULAR TX ON CONNECTION TEL CONNECTION ID TX START TIME TX SPEED TX TYPE ECM 513 931 7660 ENVIRONS CORP.
Printing the User Data List Follow this procedure to print a comprehensive list of the current user data and other settings. Open all three of the One-touch Speed Dialing panels. Then press Report. Printing Reports and Lists 1. REPORT 1.ACTIVITY REPORT Report 2. Press the search buttons until you see the display below. REPORT 3.USER DATA LIST Set 3. Press Set. USER DATA LIST 1.USER DATA Set 4. Press Set to start printing. After you press Set, the report starts printing.
Printing the List of Sender Names Follow this procedure to print a list of sender names registered in the fax. ❏ The sender names are names registered to print at the top of documents you send in place of the unit name. (➞3-12) ❏ Sender names are selected by pressing TTI Selector just before you send a document. (➞6-6) 1. Open all three of the One-touch Speed Dialing panels. Then press Report. REPORT 1.ACTIVITY REPORT Report 2. Press the search buttons until you see the display below. REPORT 3.
Set 5. Press Set. After you press Set, the report starts printing. PRINTING REPORT 12/31/1999 13:38 FAX 833 4423 WORLD ESTATE,INC. Printing Reports and Lists Sender Name List 001 *********************** SENDER NAME *** *** *********************** 01:R.LOUIS 04:B.THOMAS Chapter 14 02:S.ROBERTS 05:F.DILLON 03:R.SEAL 06:B.DWYER Printing Reports and Lists LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
Reports Reports contain information about past fax transactions. The Activity Report or the Activity Management Report prints a list of the past 40 transactions, and other reports report information about transactions as they occur. Here is a summary of some of the abbreviations used in activity reports. ST. TIME Represents the time the last attempt was made to transmit a document. USAGE T Represents the amount of time it took during the last attempt to transmit.
Printing the Activity Management Report 1. Open all three of the One-touch Speed Dialing panels. Then press Report. REPORT 1.ACTIVITY REPORT Report Set 2. Press Set. After you press Set, the fax prints an Activity Management Report in the standard format with all transactions listed chronologically. Activity Management Report 12/31/1999 14:36 FAX 833 4423 WORLD ESTATE,INC. 001 *************************** ACTIVITY REPORT *** *** *************************** ST.
Samples are shown below. Activity Management Report (TX/RX separate) 12/31/1999 15:03 FAX 833 4423 WORLD ESTATE,INC. 001 ***************************************** *** *** ACTIVITY MANAGEMENT REPORT TX ***************************************** ST. TIME CONNECTION TEL/ID *12/31 11:18 ADAM BOOK,CPA 732 2233 *12/31 13:08 *12/31 14:05 SENDER NAME R.LOUIS SEYMOUR GREEN 1 914 438 3619 NO. MODE PGS.
Department Access Code Report 12/31/1999 15:14 FAX 833 4423 WORLD ESTATE,INC. 001 ************************** ACTIVITY REPORT *** *** ************************** DEPT. ACCESS CODE:1222 CONNECTION TEL/ID *12/31 15:11 ADAM BOOK,CPA 732 2233 SENDER NAME S.ROBERTS NO. 0015 MODE TRANSMIT PGS. ECM RESULT 1 OK 00'15 DEPT. ACCESS CODE:3111 ST. TIME *12/31 15:12 CONNECTION TEL/ID SEYMOUR GREEN 1 914 438 3619 SENDER NAME R.LOUIS NO. 0016 MODE TRANSMIT PGS.
Transmission (TX) Report You can change the Report Settings to print a transmission report for every document you send. (➞16-8) 12/31/1999 13:34 FAX 833 4423 WORLD ESTATE,INC. 001 ********************* TX REPORT *** *** ********************* TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. SENT RESULT 14-12 Printing Reports and Lists 0012 761 1298 JOHN BARRISTER 12/31 13:30 00'16 1 OK Chapter 14 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
Transmission (TX) Report with first page You can adjust the transmission report setting to print the first part of the document as part of the report to remind you of the content of the document. (➞16-8) This is only effective when you send documents by Memory Sending. 12:28 FAX 833 4423 WORLD ESTATE,INC. 001 Printing Reports and Lists 12/31/1999 ********************* TX REPORT *** *** ********************* TRANSMISSION OK THIS ITEM APPEARS ONLY IF THE DAC (DEPARTMENT ACCESS CODE) HAS BEEN SET.
Multi-transaction Report If the transmission was a sequential broadcast, then a Multi- transaction Report is printed. 12/31/1999 14:05 FAX 833 4423 WORLD ESTATE,INC. 001 ****************************** *** MULTI TX/RX REPORT *** ****************************** TX/RX NO PGS.
Reception (RX) Report You can set the fax to print an activity report every time you receive a document. (➞16-8) 12/31/1999 14:08 FAX 833 4423 WORLD ESTATE,INC. 001 ********************* RX REPORT *** *** ********************* TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. RESULT Printing Reports and Lists RECEPTION OK 5008 1 213 978 3314 BELZER,INC.
Memory Box Report The fax prints a Memory Box Report as soon as a document is received in a memory box. 12/31/1999 13:29 FAX 833 4423 WORLD ESTATE,INC. 001 ***************************** *** *** MEMORY BOX REPORT ***************************** BOX # FILE NAME TX/RX NO CONNECTION TEL SUBADDRESS CONNECTION ID ST. TIME USAGE T PGS. RESULT #66 R.LOUIS 5006 1 213 978 3314 0000 BELZER,INC. 12/31 13:29 00'18 1 OK This feature can be turned off with the User Data Settings.
Memory Lists Confidential Mailbox List Follow this procedure to print a list of all confidential mailboxes registered in the fax. This list also shows you which confidential mailboxes are currently holding documents. This list does not list the passwords for the confidential mailboxes. 1. Open all three of the One-touch Speed Dialing panels. Then press Report. REPORT 1.ACTIVITY REPORT Report 2. Press the search buttons until you see the display below. REPORT 5.CONF MAILBX LIST Set 3.
Document Memory List Follow this procedure to print a Document Memory List for all documents currently stored in the memory. Report 1. Open all three of the One-touch Speed Dialing panels. Then press Report. REPORT 1.ACTIVITY REPORT 2. Press the search buttons until you see the display below. REPORT 4.DOC. MEMORY LIST Set 3. Press Set. PRINTING REPORT 12/31/1999 13:01 FAX 833 4423 WORLD ESTATE,INC. 001 **************************** *** *** DOC.
Received memory box list Follow this procedure to list all documents currently received and held in memory boxes. Report 1. Open all three of the One-touch Speed Dialing panels. Then press Report. 2. Printing Reports and Lists REPORT 1.ACTIVITY REPORT Press the search buttons until you see the display below. REPORT 6.RX MEM. BOX LIST Set 3. Press Set. PRINTING REPORT 12/31/1999 15:01 FAX 833 4423 WORLD ESTATE,INC.
Memory Clear Report If a power failure occurs, the documents currently stored in the memory can be saved for up to approximately 12 hours. If power is not restored to the fax within 12 hours, the documents in the fax memory will be lost. If this time limit has elapsed by the time power is restored to the fax unit, as soon as power is restored a list of documents deleted from the memory as a result of the power failure is printed automatically. 12/31/1999 11:52 FAX 833 4423 WORLD ESTATE,INC.
Chapter 15 Maintenance & Frequently Asked Questions This chapter shows you how to perform the routine tasks required to keep the fax unit operating at peak performance. ❏ Removing Document Feed Jams .......................................................... 15-2 ❏ Removing Printer Feed Jams ................................................................. 15-4 ❏ ❏ ❏ ❏ ❏ ❏ ❏ ❏ ❏ Chapter 15 • Locating a Paper Jam ........................................................................
Removing Document Feed Jams To prevent frequent jams during document scanning, always check the pages before you feed them into the fax. (➞6-2) If a document is curled or wrinkled, make a copy of the original and scan the copy. If a paper jam occurs during scanning, the Error lamp blinks red and a message will appear in the display: CHECK DOCUMENT Stop 1. Press Stop. 2. Gently lift the ADF cover. 15-2 Maintenance & Frequently Asked Questions Chapter 15 LASER CLASS 3170 Series.
Pull the document straight out to remove it. Maintenance & Frequently Asked Questions 3. Always open the ADF cover before you attempt to remove a jammed document. 4. Chapter 15 Close the ADF cover and press down on it gently until you hear it lock in place. Maintenance & Frequently Asked Questions 15-3 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
Removing Printer Feed Jams Observe these guidelines when you are inspecting the fax for printer feed jams: ❏ If the paper jam occurred as a result of a power failure, restore power to the fax unit by re-connecting it to the power source before you follow the procedures below. ❏ Make sure you check all the areas described below because paper jams can occur at more than one location. ❏ Follow the exact order of the steps below. ❏ When removing the paper cassettes, remove them gently.
Locating a Paper Jam A paper jam can occur in any of the following locations shown below. You should check each location for jammed paper and remove it. 3.IMAGING AREA 2.OUTPUT TRAYS AREA 1.FACE-UP TRAY AREA 5.PAPER CASSETTE 1 AREA 6.PAPER CASSETTE 2 AREA (if installed) Area Page 1. Face-up tray area 2. Output trays area 3. Imaging area 4. MP tray area 5. Paper Cassette 1 area 6.
1. Face-up tray area Gently pull out the jammed paper. If the jammed paper cannot be easily removed, do not force it. This can happen when the trailing edge of the paper is still within the paper feed area. The pressure from the pressure roller must be released before removing the paper. To do this, open the printer cover and follow the instructions (➞15-9) to hold the green lever and flip the transfer guide up. Then, try removing the jammed paper from this area.
2. Chapter 15 If you cannot see the edge of the paper Use both hands to pull the paper up. Maintenance & Frequently Asked Questions 15-7 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.0 Maintenance & Frequently Asked Questions If you can see the edge of the paper Gently remove the jammed paper.
3. After the paper’s edge has rolled out, pull the paper forward carefully. If the jammed paper cannot be easily removed, do not force it. This can happen when the trailing edge of the paper is still within the paper feed area. The pressure from the pressure roller must be released before removing the paper. To do this, open the printer cover and follow the instructions (➞15-9) to hold the green lever and flip the transfer guide up. Then, try removing the jammed paper from this area.
Open the printer cover and remove the toner cartridge. Store the cartridge in its original protective bag to avoid exposure to light. 3. While holding the green lever, flip the transfer guide up. Gently ease the edge of the paper away from the guide. After the paper rear-most edge has come out, slowly pull the paper forward and out of the fax unit. GREEN LEVER 1 2 TRANSFER CHARGING ROLLER TRANSFER GUIDE • The spring for the transfer guide is strong.
4. If you cannot reach the paper, open the MP tray and remove the envelope feeder slot cover if attached. 1 2 ENVELOPE FEEDER SLOT COVER 5. Pull out the jammed paper holding its leading edge while opening the release guide as far as it will go. RELEASE GUIDE Replace the envelope feeder slot cover onto the MP tray after removing the jam. 15-10 Maintenance & Frequently Asked Questions Chapter 15 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
1. If a paper jam occurs in the MP tray area follow the procedure for removing the paper jam in the imaging area on pages 15-8 to 1510. 2. If you cannot easily reach the paper to clear the jam, slowly pull the jammed paper out from the front. Do not pull the jammed paper upwards when removing it from the fax unit. This could damage the paper sensor. If the paper does not come out easily, do not force it.
5. Paper Cassette 1 area 1. Remove Paper Cassette 1. If Paper Cassette 2 is installed, be sure to remove it first. If you can see the edge of the paper Locate the jammed paper inside the fax unit and gently pull it out. If the paper does not come out easily or you cannot grasp the edge of the paper easily, do not force it. Go to step 2. Always release the transfer guide inside the fax unit before removing the paper.
3. Hold the green lever and flip the transfer guide up, then slowly pull the paper out from below. 1 GREEN LEVER 2 • The spring for the transfer guide is strong. Always guide the transfer guide slowly back to its original position by holding the green lever. Never let it jump back by releasing the lever. • When removing the jammed paper, be careful not to touch the transfer charging roller. If the roller becomes dirty, the print quality will deteriorate.
1. Remove Paper Cassette 2. 2. Locate the jammed paper inside Paper Cassette 2 and gently pull it out. • If the jammed paper is still within the paper feed area inside the fax unit, do not force it. Always release the transfer guide inside the fax unit before removing the paper. (➞15-9) • When removing the jammed paper, be careful not to touch the transfer charging roller. If the roller becomes dirty, the print quality will deteriorate.
Storing Recording Paper Use only the recommended paper or paper of similar quality, and store it carefully. When installing the recording paper, refer to page 2-31. Recommended Paper Quality Weight Storage Use plain bond, typewriter quality without curls, folds, or rough edges. 17-24 lb. (64-90 g/m2) 64°F to 75°F (18°C to 24°C) 40%-60% relative humidity ❏ Before buying large quantities of other paper, test it with the fax to make sure it is reliable. ❏ Use only plain white paper.
Storing the Paper Supply Improper paper storage can affect the quality of the printing. Follow these guidelines when you store paper. ❏ Store unused paper in its wrapping to protect the paper against humidity. ❏ Do not store paper on the floor where humidity is higher. ❏ If the humidity of the surrounding area is higher than normal, store the paper in a specially designed storage box. ❏ To prevent excessive paper curl, do not stack paper too high.
Changing the Toner Cartridge Change Cartridge When the toner runs low in the toner cartridge, the Change Cartridge indicator on the operation panel will light and you will see this message: The fax may be set to continue printing or to store the remainder of a document being received into the memory. (➞16-18) You may be able to extend the service life of the toner cartridge by removing it and rotating it 5 or 6 times to re-distribute the toner inside the cartridge.
2. Open the printer cover to remove the old cartridge and discard it. Do not attempt to disassemble the cartridge or refill the cartridge. DO NOT INCINERATE THE CARTRIDGE. SCATTERED TONER POWDER IS HIGHLY FLAMMABLE. To dispose of the cartridge: To protect the environment, Canon has started a special program to help you dispose of your empty toner cartridges. After you install a toner cartridge, keep the original packing material. Inside the box is a shipping label.
Rock the new cartridge five or six times to distribute the toner evenly inside the cartridge. 5. Place the cartridge on a flat, clean surface. 6. Snap the tab to detach it from the cartridge. 7. As you steady the cartridge with one hand, remove the seal by gently pulling the plastic tab with your other hand. Maintenance & Frequently Asked Questions 4. Use a firm, even pull to avoid breaking the seal. PULL STRAIGHT OUT • Do not pull the tab upwards or downwards; the tape may break.
8. To avoid pinching your fingers between the toner cartridge and the fax unit, grip the cartridge as shown below. KEEP THE DRUM SLOT FREE OF DUST AND OTHER FOREIGN OBJECTS. DO NOT TOUCH THE PROTECTIVE SHUTTER ON THE BOTTOM OF CARTRIDGE. 9. Load the cartridge in the direction indicated by the arrow. Gently slide the cartridge into the printer until it is completely down inside the fax unit and level. 10. Carefully close the printer cover.
❏ The fax unit will not operate if the cover is not closed completely. If the printer cover is open you will see a message: CHECK PRINTER COVER Open the printer cover again and make sure the toner cartridge is sitting level and close the printer cover again. Maintenance & Frequently Asked Questions 11. Lower the upper output tray, the document output tray, and the document feeder tray. Chapter 15 Maintenance & Frequently Asked Questions 15-21 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
Storing Toner Cartridges Follow these simple guidelines when you handle and store toner cartridges. Handling Cartridges ❏ Do not remove the toner cartridge from its protective bag until you are ready to install it. ❏ Save the protective bag. You may need it later to re-pack the cartridge temporarily to protect it from exposure to light. ❏ Never expose a toner cartridge to direct sunlight, and do not leave it exposed to normal room light (about 1,000 lux) for longer than 5 minutes.
Storing Cartridges ❏ Store a toner cartridge in the original box and protective bag until you are ready to install it. ❏ Store toner cartridges at a constant temperature within a range of 32°F to 95°F (0°C to 35°C). Do not store cartridges in locations subject to extreme fluctuation of temperature and humidity. ❏ To prevent caking in the toner, never stand the cartridge on its end and do not store it upside down.
Periodic Cleaning Follow these simple procedures to keep the fax clean and operating smoothly. Before you clean the fax, print all documents received in the memory. Cleaning the Fax Unit 1. Before you clean the fax, disconnect the power cord of the fax unit from the power source. 2. Moisten a soft cloth with water and a small amount of diluted mild detergent. To prevent damage to the surface of the fax unit, never use thinner, benzene, alcohol, acetone, or any other organic solvent to clean the fax.
Chapter 15 1. Disconnect the power cord of the fax unit from the power source. 2. Lift the document feeder tray, the document output tray and the upper output tray. 3. Open the printer cover and remove the toner cartridge. Store the cartridge in its original protective bag to avoid exposure to light. Maintenance & Frequently Asked Questions 15-25 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
4. Using a soft clean cloth, wipe any paper dust off the black plate of the transfer guide. TRANSFER GUIDE 5. While holding the green lever, flip the transfer guide up. Wipe the edge of the transfer guide with a soft, clean cloth, to remove toner and paper dust from both sides of the transfer guide. GREEN LEVER TRANSFER GUIDE 15-26 Maintenance & Frequently Asked Questions Chapter 15 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
6. Pull the transfer guide back to its full extent, then wipe the silver metal strip with cloth. Then gently guide the transfer guide back to its original position. 1 2 • The spring for the transfer guide is strong. Always guide the transfer guide slowly back to its original position by holding the green lever. Never let it jump back by releasing the lever. • To avoid deterioration in print quality, never touch the transfer charging roller when you clean the metal strip. 7.
2. C Gently open the upper unit of the ADF cover, as shown in the illustration below. BE SURE NOT TO OPEN THE ADF COVER FULLY TO THE EXTENT THAT THE LOWER UNIT IS LIFTED AS SHOWN IN THE ILLUSTRATION ON THE RIGHT. THE LOWER UNIT MAY FALL HEAVILY WHEN YOU UNLOCK THE ADF COVER ON STEP 3. 15-28 Maintenance & Frequently Asked Questions Chapter 15 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
Release the upper unit of the ADF cover by pushing the hook inside with your finger or using a pencil. 4. Open the upper unit of the ADF cover fully and clean the rollers. ROLLERS ❏ Use a dry cloth to wipe clean the underside of the ADF cover. ❏ Use a dry cloth to wipe up paper dust around the rollers. Chapter 15 Maintenance & Frequently Asked Questions 15-29 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.0 Maintenance & Frequently Asked Questions 3.
5. Gently close the upper unit of the ADF cover until you hear it lock. MAKE SURE THAT THE UPPER UNIT OF THE ADF COVER IS LOCKED IN POSITION SECURELY BEFORE PROCEEDING TO STEP 6. 6. Lift the document feeder tray, and gently open the ADF cover until it stops, grasping the document feeder tray and the ADF cover at the same time. 15-30 Maintenance & Frequently Asked Questions Chapter 15 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
Chapter 15 While holding the ADF cover open with one hand, use one finger of your other hand to gently push in the black plastic loop to separate it from the stub on the fax machine. 8. Gently lift the ADF cover up to the full open position. Maintenance & Frequently Asked Questions 15-31 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.0 Maintenance & Frequently Asked Questions 7.
9. Use a soft, dry cloth to wipe clean the scanning glass, the white strip above, rollers and the area around the glass. Use a soft cloth that will not scratch the scanning glass. WHITE STRIP SCANNING GLASS ROLLERS STAMP (option) ❏ Use a dry cloth to wipe clean the underside of the ADF cover. ❏ Use a dry cloth to wipe up paper dust around the rollers. If you have installed the optional stamp kit, be careful not to touch the stamp ink compartment when cleaning the scanning area. 10.
12. Close the ADF cover and press down on it slightly until you hear it lock in place, and lower the document feeder tray. 13. Connect the power cord of the fax unit at the power source. Refilling the Stamp Ink Compartment (option) Follow this procedure to refill the stamp ink compartment if you are using the optional stamp feature. ❏ Please contact your local authorized Canon dealer when you run out of ink. Chapter 15 1. Disconnect the power cord of the fax unit from its power source. 2.
3. Locate the stamp pad then apply only one drop of ink to the stamp ink compartment. ❏ To avoid a malfunction, do not add too much ink. ❏ Use only Shachihata X Stamper Ink CS-20 Yellow. ❏ Do not use the stamp feature for at least one hour. If you have to send a document, turn off the stamp feature for the first hour. (➞12-10) TO AVOID INK SPILLAGE, APPLY ONLY ONE DROP OF INK TO THE STAMP PAD. 4.
Error Code Table (listed by number) CODE PROBLEM A document may be jammed in the automatic document feeder (ADF) . SOLUTION Remove the jammed document and try again. (➞15-2) #0003 The document is longer than 39.4 inches (1 meter). Make a reduced copy of the document with a copy machine and then send the copy, or cut the document and paste it up on smaller sheets of paper. (➞B-2) #0005 The other party’s fax did not respond within 35 seconds. Send the document again.
CODE PROBLEM SOLUTION #0021 You cannot be polling receiving. Make sure the subaddress/passwords match the settings on the other party’s fax unit. If the other party's fax is a Canon fax and can set a polling ID, request that they set the polling ID to 255 decimal or 1111 1111 binary. #0022 The settings for the One-touch or Coded Speed dialing buttons you are using to dial the other party have been deleted. Correct the One-touch or Coded Speed dial registration settings.
PROBLEM SOLUTION #0080 The other party’s fax does not support receiving a document with a subaddress. Call the other party and confirm whether or not their fax supports subaddress receiving. Try sending again without a subaddress. #0081 The other party’s fax does not support receiving a document with an ITU-T password. Call the other party and confirm whether or not their fax supports ITU-T password receiving. Try sending again without a password.
List of LCD Display Messages (Alphabetic List) Here is a list of messages that are displayed on the screen when a problem occurs in the fax or the printer. MESSAGE WHAT IT MEANS #ALREADY IN USE The box number you entered is already in use. For example, you cannot use the same box number for a confidential mailbox and a polling box. Try again with another box number. AUTO REDIAL The other party’s line was busy on the previous dialing attempt and your fax unit is dialing the number again.
MESSAGE WHAT IT MEANS DOCUMENT TOO LONG The document is longer than 39.4 inches (1 meter). Cut the document into smaller sheets. Reduce them on a copy machine if necessary. Then paste them on standard letter or A4-size sheets for scanning. ENTER DAC You have to enter department access code to send document. HANG UP PHONE The transaction has completed but the handset is not sitting completely on its cradle. Make sure the handset is sitting completely on its cradle. MEMORY FULL The memory is full.
MESSAGE WHAT IT MEANS NO RX PAPER The other party’s fax unit has run out of paper and cannot receive your document. Contact the other party and ask them to re-supply recording paper to their fax unit. NO TEL# You have pressed a One-touch Speed Dialing button, or pressed Coded Dial followed by a 3-digit code, but no telephone number is registered. If you have forgotten where the number is registered, use directory dial. (➞4-35) You can also print a list of all numbers registered for speed dialing.
WHAT IT MEANS SELECTIVE POLL REJECT You have set up a polling box for polling sending with an ITU-T subaddress, but the other party’s fax unit does not support use of an ITU-T subaddress for polling receiving. START AGAIN An error has occurred on the telephone line or in your fax unit. Start the procedure from the beginning. If the problem persists, call for service. STOP KEY PRESSED You have pressed the Stop button to cancel the current transaction.
Questions and Answers Documents Are Not Being Sent Correctly. ❏ Cannot send after dialing? Is the document set in the automatic document feeder (ADF) correctly? Remove the document and set it correctly. (➞6-3,15-2) Is the number dialing correctly? Check the number registered for the speed dialing button and make sure it is correct. You may want to print a list of all registered speed dialing buttons. (➞14-2) If you do not have time to check and correct the registration immediately, use regular dialing.
❏ Are the documents you send too light? Is the Lighter indicator on your operation panel on? Press the Contrast button until Standard or Darker is selected. (➞6-5) Is your document too light? Press the Contrast button until Darker is selected then try sending again. (➞6-5) Is the scanning glass on your fax clean? Copy a document on your fax and see if the copy is streaked or dirty. If the copy is streaked or dirty, clean the scanning glass.
Does the ITU-T subaddress/password match those of the other party? Make sure you set the correct subaddress/password. (➞10-10) Is the memory of the other fax full? Check with the other party and make sure there is enough memory to receive your document. Ask the other party to clear their memory then try again.
Documents Are Not Being Received Correctly. ❏ Cannot receive documents automatically? Is the Manual RX indicator on your operation panel on? If this indicator is on, press the button below Manual RX to turn it off. (➞7-2) ❏ Cannot receive manually? Did you press Start/Scan before you hung up the handset? When you hear a high pitched tone, press Start/Scan before you hang up the handset. Review the procedure for manual receiving with the optional handset kit installed on the fax.
Are you polling with a subaddress or password? Contact the other party and confirm that their fax supports receiving a polling request with a subaddress or password. If the other party's fax supports subaddress/password polling, confirm that you are using the correct subaddress and password. If the other party's fax does not support subaddress/password polling, call the other party without subaddress/password. (➞11-3) Documents Are Not Being Copied.
Is your fax set for ECM receiving or sending? Because the fax is constantly checking for errors during transmission, ECM receiving or sending requires more time. The fax is set to conduct all transactions using ECM (error correction mode). If transmission speed appears to be extremely slow, you may be able to speed up transmission time by turning ECM off.
Recording the User Reminder Sheets The user reminder sheets are essential for recording the passwords, box numbers, subaddresses, and so on, so you do not forget them. We recommend that you make a copy of these sheets, fill them out, and use them for reference. After you fill out these reminder sheets, store them in a safe place to protect their confidentiality and so you can find them later for reference.
Department Access Code Password (four-digit) Dept. Access Code (four-digit) Password (four-digit) Maintenance & Frequently Asked Questions Dept. Access Code (four-digit) Preset Polling Box No. (two-digit) Chapter 15 Box Name Password (four-digit) Maintenance & Frequently Asked Questions 15-49 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
Confidential Mailboxes Box No. (two-digit) Box Name Password (four-digit) Subaddress RX Password (Max. 20-digit) (Max. 20-digit) Password (four-digit) Subaddress RX Password (Max. 20-digit) (Max. 20-digit) Relay Broadcast Groups Group No. (two-digit) Group Name 15-50 Maintenance & Frequently Asked Questions Chapter 15 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
Memory Boxes Box Name Password (four-digit) Subaddress (Max. 20-digit) TX Password (Max. 20-digit) RX Password (Max. 20-digit) Maintenance & Frequently Asked Questions Box No. (two-digit) Polling Boxes Box No. (two-digit) Chapter 15 Box Name Password (four-digit) Subaddress (Max. 20-digit) TX Password (Max. 20-digit) Maintenance & Frequently Asked Questions 15-51 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
15-52 Maintenance & Frequently Asked Questions Chapter 15 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
Chapter 16 Summary of Important Settings This chapter contains a comprehensive list of all the settings you can perform with the DATA REGISTRATION menus. ❏ ❏ ❏ ❏ ❏ ❏ ❏ ❏ ❏ ❏ ❏ Chapter 16 Opening the Data Registration Menu .................................................. 16-2 Summary of User Data Settings ............................................................ 16-3 User Settings ............................................................................................ 16-4 Report Settings .......
Opening the Data Registration Menu Follow this procedure to display the user data settings. 1. Open all three of the One-touch Speed Dialing panels. Then press Data Registration. REGISTRATION 1.DATA REGISTRATION Data Registration Set 2. Press Set to display the next menu. DATA REGISTRATION 1.USER SETTINGS 3. Use the search buttons to display the item you want to set or change. DATA REGISTRATION 1.USER SETTINGS DATA REGISTRATION 7.SYSTEM SETTINGS Set 4.
Summary of User Data Settings Here is a summary of the user data menus. 1.USER SETTINGS Use these settings to set up the operating environment of the fax unit. These settings include important features like registering the names, telephone number and the date and time that prints on documents you send, setting alarms and scanning density, and so on. Do these settings as soon as you set up your fax. After they are set, you should not need to change them very often. (➞16-4) 2.
8. DUAL LINE OPTIONS Use these settings to set up the operating environment of the additional telephone line. This menu only appears after installing the optional Dual-line Upgrade Kit for LASER CLASS® 3170 Series. These settings include registering the second telephone line number and line type, the telephone line priority on Line 1 and Line 2. (➞16-32) User Settings 1. Open all three of the One-touch Speed Dialing panels. Then press Data Registration. Data Registration REGISTRATION 1.
2. UNIT TELEPHONE # Register your fax number. (➞3-14) This setting is required in the United States. 3. UNIT NAME Register your name or company name. (➞3-15) In the United States, you are required to enter your name or company name. 4. SENDER’S NAME Register up to 19 alternate sender names. Before you send a document, press the TTI Selector button and select a name to replace the name you registered for 3.UNIT NAME. (➞3-18) 5.
7. PROGRAM KEY Use the program button to streamline the procedures for printing activity reports or doing the scanner settings. (➞12-5) PRINT REPORT Press the Program button whenever you need a transmission report for a document you are sending. REPORT If you select this setting, you do not have to open all three of the One-touch Speed Dialing panels to start printing a report. Whenever you need to print a report, press the Program button.
Report Settings 1. Open all three of the One-touch Speed Dialing panels. Then press Data Registration. Data Registration REGISTRATION 1.DATA REGISTRATION Set 2. Press Set. DATA REGISTRATION 1.USER SETTINGS 3. Press the search buttons to display 2.REPORT SETTINGS. DATA REGISTRATION 2.REPORT SETTINGS Set 4. Press Set. 5. Chapter 16 Summary of Important Settings REPORT SETTINGS 1.TX REPORT Use the search buttons to display the item you want to set or change.
*Default settings are in bold. 1.TX REPORT Print a transmission report. (➞14-11) PRINT ERROR ONLY Print a report only if an error occurs. OUTPUT YES A report prints for every transmission. REPORT WITH TX IMAGE Only available for PRINT ERROR ONLY or OUTPUT YES. ON A prompt asks you to confirm whether to print the first page of the document to remind you of what it contains. OFF No prompt appears and no first page is printed. OUTPUT NO Print no report, even if an error occurs. 2.
5.ACTIVITY REPORT 1. AUTO PRINT Print an activity management report. (➞14-9) Print an activity report after every 40 transactions. ON An activity report prints after the 40th transaction is completed. OFF No activity report prints after the 40th transaction is completed. 2. DAILY REPORT TIME OFF A time is not set to print a transaction report every day. ON 3.TX/RX SEPARATE Allows you to set a time for an activity to be printed every day. Set the report time for the daily report. Use 24-hour settings.
TX (Send) Settings 1. Open all three of the One-touch Speed Dialing panels. Then press Data Registration. Data Registration REGISTRATION 1.DATA REGISTRATION Set 2. Press Set. DATA REGISTRATION 1.USER SETTINGS 3. Press the search buttons to display 3.TX SETTINGS. DATA REGISTRATION 3.TX SETTINGS Set 4. Press Set. TX SETTINGS 1.ECM TX 5. Use the search buttons to display the item you want to set or change. *Default settings are in bold. 1.
3.AUTO REDIAL ON Select whether to perform automatic redial when the other line is busy or no answer. (➞6-20) Customize the redial operation. From 01 to 10 times. (02TIMES) 1. REDIAL TIMES Even if the fax machine is set to redial several times, it will redial only once if there is no tone or there is a ring back tone during the first attempt. 2. REDIAL INTERVAL 4.BATCH TX ON OFF After the first attempt at dialing fails, re-dialing is not attempted.
7.TX STAMP ON Turn stamping off or on and how documents are to be stamped. (➞12-8) STAMP ACTION DIRECT & MEMORY TX Stamps only documents sent direct and from memory. DIRECT TX OFF Stamps documents sent with direct sending only. The stamp feature is turned off and disabled. Note: The stamp feature is available as an option. If the stamp option is not provided on your fax machine, this item will not appear in the menu and PIN CODE will appear as item 7. 8.
RX (Receive) Settings 1. Open all three of the One-touch Speed Dialing panels. Then press Data Registration. Data Registration REGISTRATION 1.DATA REGISTRATION Set 2. Press Set. DATA REGISTRATION 1.USER SETTINGS 3. Press the search buttons to display 4.RX SETTINGS. DATA REGISTRATION 4.RX SETTINGS Set Press Set. RX SETTINGS 1.ECM RX 5. Chapter 16 Use the search buttons to display the item you want to set or change. Summary of Important Settings 16-13 LASER CLASS 3170 Series.
*Default settings are in bold. 1.ECM RX Turn the ECM (error correction mode) receiving off and on. This switch does not affect the button setups for Onetouch or Coded Speed Dialing. (➞4-6, 4-15) ON All receptions are conducted with ECM if the other party's fax supports ECM. OFF ECM is turned off. 2.MAN/AUTO SWITCH Set the fax machine to switch to document receive mode after ringing for a specified length of time in the manual receive mode.
ON Select how incoming documents are to be received in the memory if the fax runs out of toner or paper, or the output trays are full of printed pages. (➞8-2) Remainder of the fax is stored in the memory and can be printed out as soon as you re-fill the paper cassette, change the toner cartridge, clear the paper jam, or pick up the printed pages from the output trays. MEMORY RX ALARM OFF ON OFF 5.RX PAGE FOOTER The memory alarm alerts you when a document has been received in the memory.
Fax’s Printer Set 1. Open all three of the One-touch Speed Dialing panels. Then press Data Registration. Data Registration REGISTRATION 1.DATA REGISTRATION Set 2. Press Set. DATA REGISTRATION 1.USER SETTINGS 3. Press the search buttons to display 5.FAX’S PRINTER SET. DATA REGISTRATION 5.FAX’S PRINTER SET Set 4. Press Set. FAX’S PRINTER SET 1.USE MP TRAY 5. Use the search buttons to display the item you want to set or change.
*Default settings are in bold. Select whether to use the MP tray. OFF The MP tray cannot be used. ON The MP tray can be used as a paper supply for fax, copy, report, and printer functions. Select the paper size you are loading on the MP tray. The sizes can be set to A4, letter, or legal. SET MP TRAY SIZE 2.# OF RX COPIES Select the number of copies (from 01 to 99) of received documents you want printed. Default is 01 copy. 3.
2. SELECT REDUCE DIR Select the direction of reduction for the percentage of fixed reduction selected above. VERTICAL ONLY Reduction performed in the vertical direction only. HORIZ & VERTICAL Reduction performed in the horizontal and vertical direction. 5.SELECT DENSITY Adjust the print density of documents you receive. LT (Light), STD (Standard), DK (Dark) 6.
Select one output tray for each function (FAX, COPY, REPORT and PRINTER) to classify the output documents. OFF All the printed documents are delivered to the lower output tray. When the full paper sensor detects the tray is full, the paper delivery automatically switches to the upper output tray. If the face-up tray is open, the paper is delivered to the face-up tray. ON Select either the upper output tray or the lower output tray for each function. 1. FAX 2. COPY 3. REPORT 4.
File Settings 1. Open all three of the One-touch Speed Dialing panels. Then press Data Registration. Data Registration REGISTRATION 1.DATA REGISTRATION Set 2. Press Set. DATA REGISTRATION 1.USER SETTINGS 3. Press the search buttons to display 6.FILE SETTINGS. DATA REGISTRATION 6.FILE SETTINGS Set 4. Press Set. FILE SETTINGS 1.CONFID. MAILBOX 5. Use the search buttons to display the item you want to set or change. 16-20 Summary of Important Settings Chapter 16 LASER CLASS 3170 Series.
*Default settings are in bold. 1.SETUP FILE SET BOX # 1.FILE NAME 2.PASSWORD 3.SUBADDRESS 4.RX PASSWORD 5.# OF RX COPIES 2.CHANGE DATA Set up confidential mailbox. (➞10-2) Set up a confidential mailbox. Create a two-digit confidential mailbox number. Give the mailbox a name up to 24 characters long. Assign a password to protect the mailbox from being changed or deleted. Enter a 20-digit (max.) ITU-T subaddress for reception. Enter a 20-digit (max.) ITU-T password for reception.
8.TX REPORT TRANSMIT NOT TRANSMIT 9.TX START TIME 10.RELAY B’CAST OFF ON 2.CHANGE DATA Send a TX report from your fax machine (the relay unit) to the originator of the transmission. Transmits a document relay report to the originator. No report is transmitted. Set the fax machine to hold the document from the originator and then relay it at a specified time. Use 24-hour setting. Up to 5 time settings are possible.
Turn memory box receiving off. Turn memory box receiving on. Turn on checking to make sure the originator is registered on your fax. OFF Receive all documents, regardless of origin. ON Receive documents from registered sources only. TEL= Use the One-touch or Coded Speed Dialing buttons to register fax numbers from which you want the memory box to receive documents. 2.PRINT RX DOC. Turn on printing of documents received in the memory box. OFF Documents received in the memory box are not printed.
8.POLLING TX NO YES 1.ERASE AFTER TX ON OFF 2.TX DOCUMENT 1.RECEIVED DOCUMENT TRANSMIT NOT TRANSMIT 2.SCAN DOCUMENT TRANSMIT NOT TRANSMIT 2.CHANGE DATA For the memory box, turn polling sending on and off. Memory box cannot be used as a polling box. Memory box can be used as a polling box. Set how the document in the memory box is to be handled after being polled and sent. Document is erased after polling/sending. Document remains in the memory box after polling/ sending.
1.SETUP FILE SET BOX # Set up preset polling/receiving setting. (➞11-5) Set up a setting to poll at preset time. Create a two-digit preset polling box. 1.FILE NAME 2.PASSWORD 3.SELECT LOCATIONS TEL= 4.START TIME EVERY DAY SELECT DAYS Enter the name of the file (24 characters). Enter a four-digit password to protect the polling settings. Select the numbers of the fax units you want to poll. Use the Onetouch or Coded Speed Dialing buttons to enter the numbers of the fax machine that you want to poll.
PASSWORD 3.DELETE FILE Enter the password of the polling box you want to change. You can now change any of the settings listed in the table above (1.SETUP FILE). Delete the polling box file. SET BOX # Set the box number for the box you want to delete. PASSWORD Enter the password of the polling box file you want to delete. 6.TRANSFER 1.SETUP FILE Set the fax unit to transfer the documents it receives to other faxes. (➞7-14) Create a file to receive and transfer documents. 1.FILE NAME 2.
System Settings 1. Open all three of the One-touch Speed Dialing panels. Then press Data Registration. Data Registration REGISTRATION 1.DATA REGISTRATION Set 2. Press Set. DATA REGISTRATION 1.USER SETTINGS 3. Press the search buttons to display 7.SYSTEM SETTINGS. DATA REGISTRATION 7.SYSTEM SETTINGS Set Press Set. SYSTEM SETTINGS 1.PASSWORD 5. Chapter 16 Use the search buttons to display the item you want to set or change. Summary of Important Settings 16-27 LASER CLASS 3170 Series.
*Default settings are in bold. PASSWORD Enter the system password protecting the System Settings. (You will not have to do this if the System Settings are not yet password protected.) (➞13-2) 1. PASSWORD Enter a four-digit password to protect the System Settings. 2. RESTRICTIVE CODES Set restrictions for sending and printing with department access codes and user access codes. (➞13-6) 1.TX SETTINGS Restrict sending with department and user access codes. Turn off restrictions on sending.
3.TEL SETTING Allows you to restrict use of the telephone for voice communication. OFF ON 3. MEMORY LOCK RX Turn forced memory receiving on and off. (➞13-17) OFF ON 1.MEM LOCK PASSWORD Enter a four-digit password. OUTPUT NO OUTPUT YES Set a time to turn on forced memory receiving. 3.TIME SETUP OFF ON 1.START TIME Turn on memory receiving at a specified time. EVERY DAY Set up to 5 times for every day. SELECT DAYS Set up to 5 times for each selected day of the week. 2.
5. DATE SETUP MM/DD/YYYY DD/MM YYYY YYYY MM/DD Set the format for the DATE & TIME settings menu and how the date is displayed in the LCD in the standby mode. 6. DISPLAY LANGUAGE Select a language for prompts, messages, menus and printed reports. The number of languages available may be different depending on where you purchased your fax machine. ENGLISH, FRENCH, SPANISH 7. TX START SPEED Set the transmission speed for all documents you send.
10.ENERGY SAVER Set the fax machine to reduce power consumption when not in use. (➞3-21) OFF Fax machine does not power down even when it is idle. ON The fax machine reduces power consumption after it has remained idle for a specified length of time. ENERGY SVR TIME Set the idle time to elapse and trigger reduced power consumption. (03 to 30MIN.) Default is 03MIN. If you have installed the Dual-line Upgrade kit or the PCL6 Printer Board, the energy saver feature will not work and 10.
Dual Line Options 1. Open all three of the One-touch Speed Dialing panels. Then press Data Registration. Data Registration REGISTRATION 1.DATA REGISTRATION Set 2. Press Set. DATA REGISTRATION 1.USER SETTINGS 3. Press the search buttons to display 8.DUAL LINE OPTIONS. DATA REGISTRATION 8.DUAL LINE OPTIONS Set 4. Press Set. DUAL LINE OPTIONS 1.2nd LINE TEL # 5. Use the search buttons to display the item you want to set or change.
*Default settings are in bold. 1.2nd LINE TEL # Register your second fax number. (➞2-57) This setting is required in the United States. 2.2nd LINE TYPE Set the second telephone line type. (➞2-58) TOUCH TONE The telephone line is set for touch-tone dialing. ROTARY PULSE The telephone line is set for rotary pulse dialing. If you need to dial into an information service that requires tone dialing, use the Tone button on the operation panel. (➞12-3) Set the telephone line priority on Line 1 and Line 2.
Relationship between BATCH TX, QUICK ONLINE TX, and Timer Settings BATCH TX TIMER SET WITH SPEED DIALING BUTTONS QUICK ONLINE TX YES NO ON ON Documents go into memory and are grouped. Group is sent at the specified time. If the line is available, documents are not grouped and are sent immediately. If the line is busy, documents go into memory, are grouped, then are sent when the line becomes available. ON OFF Documents go into memory and are grouped. The group is sent at the specified time.
Appendix A Specifications Appendix A Sheet size: Max. width 11 in. (279 mm) Min. width 5.8 in. (148 mm) Automatic Document Feeder (ADF) Capacity: 50 letter- or A4-size pages 20 legal-, B4- or 11 × 17 in.-size pages Effective scanning image size: Width (letter, legal) 10 in. (254 mm) Recording paper size: Width (letter, legal) 8.5 in. (216 mm) (A4) 8.3 in. (210 mm) Paper capacity: MP (multi-purpose) tray: approximately 100 sheets (letter, legal, A4) (80 g/m2 or 21 lbs.
Memory: LASER CLASS® 3170/3170MS 3 MB (192 pages** approx.) Upgrade Option plus 4 MB (additional 256 pages** approx.) = total 448 pages** approx. plus 4 MB × 2 (additional 512 pages** approx.) = total 704 pages** approx. LASER CLASS® 3175 7 MB (448 pages** approx.) Upgrade Option plus 4 MB (additional 256 pages** approx.) = total 704 pages** approx. LCD (Liquid Crystal Display): 20 × 2 Data compression system: MH, MR, MMR, JBIG*** Transmission time: Scanning line density: G3 Mode V.34+JBIG Approx.
Operation Fax printing speed: Approx. 17 pp./min.
Networking Features Transmitting: Sequential broadcast Batch transmission Confidential transmission Relay broadcasting Password/subaddress sending Polling transmission Delayed transmission Receiving: Memory lock reception Polling reception Timer polling Confidential mailbox Relay broadcasting Transfer Received image reduction Collating Copier Features Scanning resolution: 16 dots/mm × 15.4 lines/mm (Memory Copy/Interpolated) Printing resolution: 600 × 600 dpi Copy speed: Multi copy speed Approx.
Telephone Features Optional telephone handset Extension phone hookup Remote reception by extension phone Tone button Pause button Power Power source: 120 V/60 Hz Battery backup: 12 hours Power consumption: LASER CLASS® 3170/3175 Standby approx. 20 W at 77°F (25°C) Operation approx. 285 W, maximum approx. 600 W Energy saver standby approx. 15 W LASER CLASS® 3170MS Standby Operation approx. 26 W at 77°F (25°C) approx. 400 W, maximum approx. 600 W Operating Environment Temperature: 50°F to 90.
Dimensions LASER CLASS® 3170/3170MS 19.8 in. w × 20 in. d × 18.5 in. h (501 mm w × 508 mm d × 467 mm h) (without handset) 22.5 in. w × 20 in. d × 18.5 in. h (571 mm w × 508 mm d × 467 mm h) (with handset) LASER CLASS® 3175 19.8 in. w × 20 in. d × 23.3 in. h (501 mm w × 508 mm d × 588 mm h) (without handset) 22.5 in. w × 20 in. d × 23.3 in. h (571 mm w × 508 mm d × 588 mm h) (with handset) * You can load executive- or B5-size paper in Paper Cassette 2 only when you use it for the printer function.
Appendix B Documents You Can Scan Follow these guidelines if you need exact information about the dimensions of documents you can scan. Document Media to Avoid Avoid trying to scan wrinkled or creased paper, carbon or carbon back paper, curled paper, coated paper, torn paper, onion skin or other very thin paper. Specifications for Paper Documents You Can Scan Quality Weight Thickness Storage Use plain bond, typewriter quality without curl, folds, or rough edges. 16-22 lb. (60 g/m2 to 82.5 g/m2) 0.003 in.
Document Size Make sure the documents you feed into the fax are within the dimensions shown below. For documents that are larger or smaller than these recommended limits, reduce them or enlarge them on a copy machine and then send the copy. Maximum Document Size Minimum Document Size 11" (279 mm) 5.8" (148 mm) 5" (128 mm) 39.4" (1 meter) Scanning Area on the Document The shaded areas in the illustration below show the parts of the document page that are not scanned by the fax.
Printing Area Note that the fax unit cannot print completely from the edge of one border to another. The size of the margin differs slightly with the paper size. max. 0.16" (4 mm) max. letter 0.53" (13.5 mm) max. legal 0.54" (13.9 mm) max. 0.26" (6.5 mm) Documents You Can Scan max. 0.18" (4.5 mm) Appendix B Documents You Can Scan B-3 LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
B-4 Documents You Can Scan Appendix B LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
A Activity report Journal of transactions, both sent and received. ADF Stands for automatic document feeder. Automatic dialing Dialing fax or telephone numbers by pressing one or four buttons. To use automatic dialing, you must register the numbers in the fax unit’s memory. See also One-touch Speed Dialing, Coded Speed Dialing, and Group Dialing. Automatic redialing When the other fax is busy or does not answer, the fax waits 2 minutes and then automatically re-dials the same number.
Broadcasting Transmitting a document to more than one location. C CCITT/ITU-T Formally known as CCITT, Consultative Committee for International Telegraph and Telephone. CCITT has been replaced by the International Telecommunications Unit-Telecommunications Sector (ITU-T), a committee created to set international standards for telecommunications. Coded Speed Dialing Allows you to automatically dial a facsimile number by pressing only four buttons, Coded Dial and a three-digit code.
Default The fax is programmed in the factory with settings that we recommend. These are known as factory default settings. You can customize your fax by programming settings other than the factory default settings. For details, see Chapter 16 of this Facsimile User’s Guide. Delayed transmission With delayed transmission (also called timer sending), you can set a time for the document to be sent. You do not have to be in the office when the document is sent at the specified time.
Document density The document density settings alter the lightness or darkness of the documents sent or received. See density control. Document guides Guide the document into the fax for scanning, copying, or sending. Document memory list The memory list shows what documents are currently stored in the fax memory. Each memory list shows: • Transaction number for each document. • How each document was stored. • Name and number the fax was sent to if they are registered for Onetouch or Coded Speed Dialing.
ECM Stands for error correction mode. Reduces system and line errors when sending or receiving from another fax with ECM capability. When there is noise on the telephone line, a distortion or blank area can occur in the document received by the other party. ECM divides one page into a number of blocks and checks for lost data block by block.
Group dialing Group Dialing allows you to dial up to 199 previously registered Onetouch Speed Dialing or Coded Speed Dialing numbers together as a group. This means you only need to press a One-touch speed dial button or the Coded Dial button followed by a three-digit code to dial a large group of numbers automatically. You register each group of facsimile numbers for a One-touch or Coded Speed Dialing button, so make sure a button is available before trying to register Group Dialing.
Manual receiving Use this setting if you have installed the optional handset kit and there is only one line connected to your office which you use for both phone and fax communication, and you want to monitor all incoming calls yourself. When you hear the ringer, pick up the handset and answer the phone. If you hear a slow beep, this means someone is trying to send you a facsimile transmission. Press Start/Scan and hang up the handset to start receiving the document.
Memory list See document memory list. Memory lock Usually a document is printed as soon as it is received, but the memory lock feature forces all documents to be received in memory until you enter a password to print them. This feature prevents printed documents from piling up on the paper output tray when the office is unattended. After you return to the office, you can print all documents stored in the memory.
The numeric buttons are the round buttons on the operation panel marked the same as a standard telephone keypad. Press to perform regular dialing. The numeric buttons are also used to enter numbers and letters when registering numbers and names. O One-touch Speed Dialing Each One-touch Speed Dialing button holds a facsimile telephone number. After the numbers are registered, all you have to do is press one button to dial. Up to 72 numbers can be registered for One-touch Speed Dialing.
PIN code PIN means Personal Identification Number. Some Private Branch Exchange (PBX) systems require that a PIN code be entered when dialing a number to make a call or send a document by fax machine. PIN codes prevent unauthorized personnel from making calls. To protect privileged access to the telephone lines, only authorized users are entrusted with the PIN codes for daily operations.
Dialing a number with the numeric buttons. Use regular dialing to dial a number that is not registered for any of the automatic dialing methods. Press Hook then use the numeric buttons to dial the number you want to call. Relay broadcast See relay sending. Relay sending Also called relay broadcast. You can send a document once to a fax in a distant location and then have that fax relay your document to several other destinations in the same area.
• Error TX Report If the fax fails to send a document because the other party does not answer, even after automatic redialing, or if an error occurs, then your fax will immediately print an error transmission report. The report includes the facsimile number of the other party so you can try sending again and can print part of the first page of the document so you can identify it.
The ITU-T password set on your fax to match the ITU-T password of all incoming documents. If your RX password matches the ITU-T password of the incoming transmission, the document is received. If the passwords do not match, the document is not received. The maximum length of the password is 20 digits and may consist of numbers, spaces, asterisk (*), and pound mark (#). S Scanning area The scanning area is narrower than the original document size on the entire border around the document.
Standard Use this setting to send normal, typewritten or printed documents containing only text and no drawings, photographs, or illustrations. Standby On and ready to use. All operations start from the standby mode where the date and time are displayed. Super Fine This button increases the clarity of documents you send. The lamp shows you the current setting. It is four times the Standard resolution. Switchboard Also called a PBX (private branch exchange) internal switching system.
A touch-tone or tone dial telephone is dialed by pressing buttons that sends tones of varying pitch to the telephone switching system. Transaction number When a document is scanned into or received in the memory, it is assigned a transaction number (TX/RX). You can select documents in the memory for sending, printing, or deleting by specifying the transaction number. Transfer A special feature you can set up on the fax to have all documents received on the main fax unit transferred to another fax unit.
TX password The ITU-T password set on your fax that accompanies the document you send and must match the RX password on the fax where it is received. If your TX password matches the RX password of the other party’s fax, the document is received. If the passwords do not match, the document is not received. The maximum length of the password is 20 digits and may consist of numbers, spaces, asterisk (*), and pound mark (#). U UHQ Stands for ultra high quality image.
Index Activity Management Report sample, 14-9 setting, 16-9 Activity Management Report (TX/RX) separate sample, 14-10 setting, 16-9 Activity Report (RX) sample, 14-15 setting, 16-8 Activity Report (TX) sample, 14-12 setting, 16-8 Activity Report (TX) with image sample, 14-13 setting, 16-8 Activity Reports printing, 14-9 automatic redialing described, 6-19 setting, 6-20 B batch sending function, 4-9, 4-18, 4-27, 16-34 C cancelling receiving, 7-11 receiving optional Dual-line, 7-12 sending, 6-8 sending opt
D data registration entering a name, 3-7 menu, 16-2 sender information, 3-12 date format, 16-30 registering, 3-13 setting, 16-4 date and time registering, 3-13 DATE SETUP format setting, 16-30 defaults defined, 2-3 listed, 12-12 delayed sending setting, 6-24 setting timer, 6-24 density scanning density, 16-5 print density, 16-18 Department Access Code setting, 13-6 using, 13-11 Department Access Code Report sample, 14-11 dialing Coded Speed Dialing, 4-15, 4-31 directory dialing, 4-35 entering pauses, 4-2 Gr
described, 16-3 listed, 16-20 MEMORY BOX, 16-22 POLLING BOX, 16-25 PRESET POLLING, 16-25 RELAY TX GROUP, 16-21 TRANSFER, 16-26 G Group Dial List sample, 14-4 Group Dialing defined, 4-5 registering for Coded Speed Dialing button, 4-25, 4-26 registering for One-touch Speed Dialing button, 4-25, 4-26 setting timer, 4-27 setting up, 4-24 using, 4-33 F H fax memory options, 1-5 fax unit assembling, 2-23 front view, 2-17 lifting, 2-10 parts, 2-17 rear view, 2-18 FAX’S PRINTER SET # OF RX COPIES, 16-17 describ
J jam document feed, 15-2 printer feed, 15-4 L language switching, 16-30 location choosing, 2-4 ideal temperature, 2-4 space around fax unit, 2-6 long distance setting for Coded Speed Dialing, 4-22 setting for One-touch Speed Dialing, 4-12 M manual receiving disabled with optional Dual-line, 7-2, 7-7 manual/auto switching, 7-5, 16-14 procedure, 7-7 manual sending described, 6-17 procedure, 6-17 memory creating memory box, 8-11 deleting document, 8-9, 8-10 erasing document, 8-9 locking to receive all docum
P paper loading MP tray, 2-43 loading Paper Cassettes 1 and 2, 2-31 storing, 15-15, 15-16 Paper Cassettes 1 and 2 adjusting for paper size, 2-32 inserting in fax unit, 2-37 loading, 2-31 Paper delivery selecting face-up tray, 2-53 selecting upper and lower output trays, 2-50, 16-19 paper jams avoiding, 2-9 removing, 15-4 pauses adjusting length, 4-3 entering for dialing, 4-2 MID PAUSE SET, 16-10 PHONE NO.
memory list, 8-5 paper supply source for reports, 16-9 removing jams, 15-4 reports with restrictions on, 13-13 sender names, 14-6 TONER SUPPLY LOW, 16-18 User Data List, 14-5 Program button setting up, 12-5 pulse dial setting, 3-10 R receive report See “RX REPORT”, 14-15, 16-8 RECEIVED IN MEMORY message, 8-2 Received Memory Box List sample, 14-19 receiving all documents in memory, 13-17 auto switch time, 7-5 automatically, 7-2 canceling, 7-11 confidential documents, 10-8 manually, 7-7 memory receiving, 16-
ECM RX, 16-14 listed, 16-13 MAN/AUTO SWITCH, 16-14 MEMORY RX, 16-15 REMOTE RX, 16-14 RX PAGE FOOTER, 16-15 RX START SPEED setting, 16-30 S safety electrical storms, 2-8 handling power cord, 2-7 power cord, 2-7 space around fax unit, 2-6 search name/number from directory, 4-35 search buttons defined, 2-3 security closed network, 13-16 copying, 13-12 operating fax with restrictions on, 13-11 printing reports, 13-13 restricting fax operation, 13-6 sending document with restriction, 13-11 setting restrictions
registering, 3-13 RX footer, 3-13 RX PAGE FOOTER, 16-15 setting, 3-13 unit name, 3-15, 16-5 unit telephone number, 3-14, 16-5 Sender Name List sample, 14-7 sender names changing, 3-20 deleting, 3-20 printing list, 14-6 registering, 3-18 selecting before sending, 6-6 sender’s name setting, 16-5 sending adjusting scanning settings, 6-4 BATCH TX, 16-11, 16-34 canceling, 6-8 confidential document with speed dialing, 10-10 confidential documents, 10-10 contrast, 6-5 direct sending, 6-15 document from memory box,
T telephone line connecting, 2-39 jack required, 2-5 selecting type, 16-6 switching, 3-10 temperature fax unit location, 2-4 time registering, 3-14 setting, 16-4 timer set for polling, 11-5 setting for Coded Speed Dialing, 4-18 setting for Group Dialing, 4-27 setting for One-touch Speed Dialing, 4-9 setting for sending, 6-24 tone dial setting, 3-10 toner cartridge handling, 15-22 installing new, 2-23 protecting, 2-9 removing seal, 2-24 replacing, 15-17 storing, 15-23 transaction history displaying, 8-3 tra
USER SETTINGS DATE & TIME, 16-4 DENSITY CONTROL, 16-5 described, 16-3 listed, 16-4 OFFHOOK ALARM, 16-6 PROGRAM KEY, 16-6 SENDER’S NAME, 16-5 TEL LINE TYPE, 16-6 TX TERMINAL ID, 16-5 UNIT NAME, 16-5 UNIT TELEPHONE #, 16-5 VOLUME CONTROL, 16-6 User’s Data List sample, 14-5 I-10 Index LASER CLASS 3170 Series. CFYA/YAH/YAN 120v US V1.
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