Easy Operation Guide CONTENTS Preface Manuals for the Machine............................. 1 What You Can Do with This Machine .......... 3 The Control Panel ....................................... 5 Copying Functions Operating the Express Copy Basic Features Screen ................................ 7 Making a Copy............................................. 9 What You Can Do with This Machine (Regular Copy Basic Features Screen) ............................................
Manuals for the Machine The manuals for the machine are divided as follows. Please read them accordingly to make full use of the machine. * Indicates that this guide is a printed manual and is also included in the e-Manual. Learning About the Useful Functions of the Machine Tutorial CD A tutorial that enables you to learn examples of how to use functions, and try out actual procedures with a simulator.
Manuals for the Machine Handling and Operating the Machine e-Manual You can view the following information, included on the enclosed Manual CDROM, using your computer. Describes what you should know before using the machine. • How to Use This Manual Describes how to use the manuals and the system requirements for the manuals. Describes the features of the machine, and the useful functions and operations you can perform with it. Describes the basic operations of the machine.
What You Can Do with This Machine The imageRUNNER 3245/3245i/3235/3235i/3230/3225 brings to you all the elements you will ever need in a digital multitasking machine. The imageRUNNER 3245/3245i /3235/3235i /3230 /3225 incorporates a rich array of input and output features that can greatly enhance your efficiency. Equipped with features that meet the needs of document work, the imageRUNNER 3245/3245i /3235/ 3235i /3230 /3225 represents the ultimate in digital multitasking machines.
What You Can Do with This Machine Refer to this manual for examples of the useful ways in which you can use your machine. To Enlarge/Reduce an Image to Copy to a Different Size Paper ...............................................P.11 To Staple Sets of Output Together ..........................................P.11 Fax Function To Copy onto Irregular Sized Paper ........................................P.12 To Make Two-Sided Copies.....................................................P.
The Control Panel To Switch Functions Use these keys to swich functions The control panel consists of a touch panel display, for setting the various functions, and physical keys, such as the Start key, Stop key, and the Control Panel Power Switch. The following is an explanation of the keys used in this manual. For more information, see Chapter 1, “Before You Start Using This Machine,” in Troubleshooting.
The Control Panel If the Touch Panel Display is Turned Off Preface If nothing is displayed on the touch panel display even when the main power switch is turned ON, press the control panel power switch. Ex. Send Basic Features Screen Control Panel Power Switch Press to turn the control panel turned ON or OFF. Counter Check Key Press to display the copy and print count totals on the touch panel display. Press to stop a job in progress, such as a scan job or copy job.
Copying Functions Operating the Express Copy Basic Features Screen This machine includes an Express Copy function. The Express Copy function is useful for advanced users, as it allows you to set the various copying modes with fewer steps than the Regular Copy function. It also enables you to quickly set the Special Features of the machine. Express Copy Ba Copy Ratio You can set the machine to adjust the copy ratio automatically, or you can specify the copy ratio manually.
Operating the Express Copy Basic Features Screen Switching between the Copy and Express Copy Basic Features Screen Copying Functions You can press [Copy] or [Express Copy], located on the top of the Basic Features screen, to switch between the Regular Copy Basic Features screen and the Express Copy Basic Features Screen. asic Features Screen Paper Selection You can set the machine to select the paper size.
Copying Functions Making a Copy The following is an explanation of the basic procedure for copying a document. For more detailed procedures, see the references in each procedure. Preparations Place Your Originals Placed in the feeder Regular Copy Basic Features screen Press [Copy] to switch to the Copy function. If the following screen is displayed, enter the [Department ID] and [Password] press (Log In/Out) on the touch panel. Placed on the platen glass Place your originals.
Making a Copy Start Copying Copying Functions Specify the Number of Copies Enter the desired number of copies (1 to 999) with the numeric keys. If you make a mistake when entering values, press (Clear) enter the correct values. The number of copies you specify is displayed on the right side of the Regular Copy Basic Features screen. Press (Start). When copying is complete, remove your originals.
Copying Functions What You Can Do with This Machine (Regular Copy Basic Features Screen) The following is an explanation of the features often used when copying a document. For more information, see e-Manual > Copy. To use more convenient functions (Special Features), press [Special Features] to access the Special Features screen. Regular Copy Basic Features screen * The numbers in the illustrations refer to operation steps.
What You Can Do with This Machine (Regular Copy Basic Features Screen) To Interrupt a Long Copy Job to Make Priority Copies Copying Functions This mode enables you to interrupt the current job or reserved job to make priority copies. After you finish making your priority copy, the paused print job automatically resumes. This mode is useful if you need to make an urgent copy during a long copy job.
Copying Functions What You Can Do with This Machine (Special Features Screen) The following is an explanation of the features often used when copying a document. For more information, see e-Manual > Copy. The Special Features screen is divided into two screens. Press [ ] / [ ] on the lower left of the screen to switch the screens. Special Features screen (1/2) * The numbers in the illustrations refer to operation steps.
What You Can Do with This Machine (Special Features Screen) To Copy Multiple Originals onto One Sheet of Paper Copy This mode enables you to reduce multiple originals or two-sided originals to fit onto one sheet of paper. This is useful for arranging a variety of originals on one sheet of paper for easy viewing and for saving paper and space when storing printouts.
Copying Functions What You Can Do with This Machine (Special Features Screen) Special Features screen (1/2) Special Features screen (2/2) * The numbers in the illustrations refer to operation steps. To Erase the Dark Border when Copying a Book This enables you to erase the dark border, as well as center and contour lines that appear if you are copying facing pages in a book or bound original onto a single sheet of paper.
What You Can Do with This Machine (Special Features Screen) To Add a Cover Copying Functions This enables you to load paper different to the copies in the stack bypass, to be used as a cover. You can also add a back cover, sheet insertions, and chapter pages. Original Copy Printed Front Cover 1 2 3 6 5 7 4 To Recall Commonly Used Settings Commonly used combinations of modes can be stored in Mode Memory to be recalled with the touch of a button.
Copying Functions What You Can Do with This Machine (Special Features Screen) Special Features screen (1/2) Special Features screen (2/2) * The numbers in the illustrations refer to operation steps. To Scan Batches of Originals This enables you to scan originals when there are too many to be placed at once, by dividing them into multiple batches. Copies can be made after all of the originals have been scanned. This is also useful when using both the feeder and platen glass to scan originals.
What You Can Do with This Machine (Special Features Screen) To Add Page Numbers to Copies This enables you to add page numbers to copies. Copy Copying Functions Original 1 5 2 7 3 4 8 6 To Add a Watermark to Copies This enables you to add a watermark to copies.
Copying Functions What You Can Do with This Machine (Special Features Screen) Special Features screen (1/2) Special Features screen (2/2) * The numbers in the illustrations refer to operation steps. To Store Scanned Originals with Copy Settings This mode enables you to store scanned originals in a User Inbox from the Regular Copy Basic Features screen. The copy settings are stored with the document. You can add a document name to the stored document.
What You Can Do with This Machine (Special Features Screen) To Combine Multiple Batches of Originals with Different Copy Settings Copying Functions This mode enables you to scan multiple batches of originals with different copy settings and print them as one document. Example) · Combined document: Staple Mode (Double) · Batches: Shift, 1 2-Sided, 2-Page Separation, Image Combination (4 on 1) modes · Cover/Sheet Insertion: Cover 1 Batch Copy 2 Specify the settings for the combined document.
Copying Functions Overview of Copy Features Use the Regular Copy Basic Features screen and the Special Features screen to set the various copy modes. There are two Special Features screens, “1/2” and “2/2”. For more information, see e-Manual > Copy. Regular Copy Basic Features Screen Direct 6 1 Press to return the copy ratio to 100%. Copy Ratio (see p. 11) 7 Press to reduce or enlarge the copy size. 2 3 4 8 9 Finishing (see p. 11) 10 Press to select or cancel the Collate, Group, or Staple mode.
Overview of Copy Features 2-Sided (see p. 12) Adjust Contrast Press to make two-sided copies. Press to manually control the copy exposure. Press [A] to select or cancel the automatic exposure control. Press to interrupt a copy job to make priority copies. Original Type Selection Press to change the original type when the originals include photos, etc. Select Output Device Displayed when a remote copy printer is connected to a network.
Sending/Facsimile Functions Sending a Document (E-mail, I-fax, File Server) The following is an explanation of the basic procedure for sending a document. For more detailed procedures, see the references in each procedure. Preparations Place Your Originals Placed in the feeder Press [Send] to switch to the Send function. Placed on the platen glass The function key for the sending and fax functions differs according to the installed options. It may be displayed as [Send] or [Fax].
Sending a Document (E-mail, I-fax, File Server) Specify the Destination Start Sending Sending/Facsimile Functions 1 2 Press [Address Book] press [OK]. select a destination Press (Start). When sending is complete, remove your originals. If the following screen is displayed, follow the instructions on the screen press (Start) once for each original. When scanning of the originals is complete, press [Done].
Sending/Facsimile Functions Sending a Fax The following is an explanation of the basic procedure for sending a fax. For more information on the settings, see the references in each procedure. Preparations Place Your Originals Placed in the feeder Press [Send] to switch to the fax mode. In the above screen, start entering the fax number with the numeric keys to automatically display the screen for entering the fax destination.
Sending a Fax Start Sending the Fax Sending/Facsimile Functions Enter the Fax Number Enter the fax number. Press To send a fax to multiple destinations, press the [Next] key after entering the first and each subsequent destination, or specify the destinations using the address book. (Start). When faxing is complete, remove your originals. You can set to display a preview of the fax before sending. You can also confirm the number of pages which will be sent on the preview screen.
Sending/Facsimile Functions What You Can Do with This Machine (Address Book/Send Basic Features Screen) You can use the Send function to send handwritten documents to a destination. Documents can be sent by e-mail, I-fax, and fax, in a variety of file formats. The following is an introduction of the basic procedure for sending documents. For information, see e-Manual > Send/Fax. Send Basic Features screen * The numbers in the illustrations refer to operation steps.
What You Can Do with This Machine (Address Book/Send Basic Features Screen) To Specify a File Format and Send a Document You can select JPEG, TIFF, PDF, or XPS as the file format for the document you want to send. If you select PDF as the file format, you can also specify the [Trace & Smooth], [Compact], [OCR (Text Searchable)], [Encrypt], and/or [Add Digital Signatures] modes.
Sending/Facsimile Functions What You Can Do with This Machine (Address Book/Send Basic Features Screen) Send Basic Features screen * The numbers in the illustrations refer to operation steps. If You Mainly Use One-Touch Buttons To Display One-Touch Buttons on the Initial Screen 1 2 3 If you set to display one-touch buttons on the initial screen, you can use them immediately.
What You Can Do with This Machine (Address Book/Send Basic Features Screen) To Automatically Forward Received Faxes/I-Faxes Sending/Facsimile Functions By simply turning on forwarding conditions set in advance to ‘On’, received faxes/I-faxes can be automatically forwarded to the specified destination. To Enable Forwarding Conditions 1 2 Press [Forwarding Settings] from System Settings on the Additional Functions screen. Set the forwarding Conditions press [Validate/Invalidate].
Sending/Facsimile Functions What You Can Do with This Machine (Scan Settings Screen) You can set the Scan Settings to change the appearance of the document to send. The following is an explanation of the useful functions you can utilize when scanning a document to send. For more information, see e-Manual > Send/Fax. Scan Settings screen * The numbers in the illustrations refer to operation steps.
What You Can Do with This Machine (Scan Settings Screen) To Automatically Change the Zoom Ratio According to a Specified Record Size This enables you to automatically change the vertical/horizontal zoom ratio based on the size of the original and the selected record size. The zoom ratio is set between 50 and 200%. 2 Sending/Facsimile Functions * You can only set the machine to automatically change the zoom ratio when you have set the resolution to 300 x 300 dpi or 600 x 600 dpi.
Sending/Facsimile Functions What You Can Do with This Machine (Send Settings Screen) On the Send Settings screen, you can specify when to send a document and the settings to use when sending, and set to send notification when sending is complete. The following is an explanation of the useful functions you can utilize when sending a document. For more information, see e-Manual > Send/ Fax. Send Settings screen * The numbers in the illustrations refer to operation steps.
What You Can Do with This Machine (Send Settings Screen) To Specify the Time to Start Sending 1 2 Sending/Facsimile Functions To specify the time to start sending a document, to send a document the first thing the next morning, for example, use Delayed Send. The document is sent at the specified time simply by entering that time. To Send Notification of Completed Sending Use the Job Done Notice feature to notify yourself if you want to confirm that a job is complete.
Sending/Facsimile Functions Overview of Sending/Fax Features The various send/fax functions are used from the Send screen and the Scan screen. On the Send screen, you can specify the destination to send to and settings such as the file format and whether to scan a two-sided original. On the Scan screen, you can also specify settings such as the zoom ratio, and utilize Special Features. For more information, see e-Manual > Send/Fax. Send Screen 1 Destination List Displays a list of destinations.
Overview of Sending/Fax Features New Address 12 6 Favorites Buttons/One-touch Buttons (see p. 27) Press to switch to favorites buttons or one-touch buttons. Favorites buttons or one-touch buttons must be registered in advance. 7 13 Send Settings (see p. 33 and p. 34) Press to select features on the Send Settings screen. Cc Bcc Press to set multiple e-mail address destinations for the Cc and Bcc addresses.
Sending/Facsimile Functions Overview of Sending/Fax Features Send Settings Screen 3 1 4 5 6 7 8 2 Registration Screen 4 2 3 5 6 7 Register Favorites Button: 8 10 Register in Communications Settings, from the Additional Functions screen. 9 1 Registration can also be performed from the Additional Functions screen. For more information, see e-Manual > Send/Fax. Register Address: Register in Address Book Settings, from the Additional Functions screen.
Overview of Sending/Fax Features Send Settings (see p. 33) 5 Enable you to set a subject, reply destination, and sender name for the document to send. 2 E-mail Priority (see p. 33) 6 DocName OCR (see p. 28, p. 33) 7 Press to use text extracted from the file as the name for the document to send, when you have selected [PDF(OCR)] as the file format. Stamp Press to stamp originals which have been scanned. This enables you to distinguish originals which have been scanned. 8 4 Preview (see p.
Mail Box Functions Storing Originals in an Inbox There are several ways to store image data in an inbox. This section describes the procedure for scanning originals placed in the feeder or on the platen glass. For more information on the settings, see the references in each procedure. Preparations Place Your Originals Placed in the feeder Inbox Selection Screen Placed on the platen glass function.
Storing Originals in an Inbox Start Scanning Mail Box Functions Select an Inbox Inbox Selection Screen Press the number of the inbox to store the scanned document. Press (Start). If the following screen is displayed, follow the instructions on the screen press (Start) once for each original. When scanning is complete, press [Done]. Press [Scan]. When scanning is complete, remove your originals. If you select a User Inbox set with a password, enter the password press [OK].
Mail Box Functions Printing/Sending a Document Stored in a User Inbox The following is an explanation of the basic procedure for printing and sending documents stored in a User Inbox. For more information on the settings, see the references in each procedures. Specify the User Inbox 1 There are three types of inboxes, and each stores different types of documents. The stored documents can be printed/sent as necessary.
Printing/Sending a Document Stored in a User Inbox Specify the Documents to Print Start Printing Mail Box Functions 1 2 Print screen Select the documents in the order you want to print them press [Print]. You can also set print modes on the Print screen or the Change Pr. Settings screen as necessary. Press [Initial Settings] on the Change Pr. Settings screen to cancel all the print modes you have set. For more information on the features you can set from the Print screen and Change Pr.
Mail Box Functions What You Can Do with This Machine (Scan Screen) The following is an explanation of the basic procedure for scanning documents into User Inboxes. For more information, see e-Manual > Mail Box. To use more convenient modes, press [Special Features] to access the Special features screen. Scan screen * The numbers in the illustrations refer to operation steps.
What You Can Do with This Machine (Scan Screen) About Document Icons The icon displayed on the left of each document indicate the way in which the document was stored. Checking these icons enables you to determine how a document was stored. ‘Black’ CMYK ‘Color’ or ‘Mixed’ CMYK Mail Box Functions Documents without Print Settings A document which was scanned from the Mail Box function’s Scan screen or the Send Basic Features screen, and stored in a User Inbox.
Mail Box Functions What You Can Do with This Machine (Change Print Settings Screen) The following is an explanation of the useful features you can use when printing out documents. For more information, see e-Manual > Mail Box. To use more convenient functions, press [Special Features] to access the Special Features screen. Change Pr. Settings screen * The numbers in the illustrations refer to operation steps.
What You Can Do with This Machine (Change Print Settings Screen) To Automatically Delete Document Data After Printing [Erase Doc. After Print.] enables you to make sure that important document data does not remain in the machine, by automatically deleting it after it is printed. This enables you to print multiple documents as one document even if they have been created with different applications. You can also set the document layout when printing on both sides of the paper. Select [Merge Documents].
Mail Box Functions Mail Box Function Overview There are three types of boxes when using the Mail Box function: User Inboxes, Confidential Fax Inboxes, and the Memory RX Inbox. For more information on the features explained here, see e-Manual > Mail Box, Send Fax. Inbox Selection Screen 1 User Inbox Enables you to store scanned documents, and then print or send them.
Mail Box Function Overview Memory RX Inbox Screen/Memory RX Inbox Document Selection Screen Documents received when Memory Lock is set are stored in the Memory RX Inbox. Documents which could not be sent because of an error are also stored here. 5 6 Mail Box Functions 1 2 3 4 1 Clear Selection 3 Press to cancel your selection and select another document. Changes to [Select All (Max 32 doc.)] if you have not selected any documents. 4 2 Send Press to send a received document.
Mail Box Functions Mail Box Function Overview Storing Documents in a User Inbox Use the Scan screen and Special Features screen to set Scan Settings for the Mail Box function. For more information, see e-Manual > Mail Box. Document Select screen Scan Screen 1 1 2 3 4 2 5 Color Selection drop-down list Press to select whether to scan the original in color or black-andwhite. You can also select to automatically detect whether the original is in color or black-and-white.
Mail Box Function Overview Send Screen Mail Box Functions There are several types of stored documents: documents which are scanned from the platen glass or feeder, documents which are stored from the Send screen, and documents which are sent from computers. You can select JPEG, TIFF, PDF or XPS as the file format for the document you want to send. If you select PDF as the file format, you can also specify the OCR (Text Searchable), Encrypt, and/or Add Digital Signatures modes.
Mail Box Functions Mail Box Function Overview Printing Documents Stored in a User Inbox Use the Print screen, Change Print Settings screen, and Special Features screen when printing documents stored in a User Inbox. For more information, see e-Manual > Mail Box. Document Selection screen Change Print Settings Screen 1 1 2 6 7 Sample Print (see p. 45) Press to print a sample set before printing multiple sets of documents. 2 8 Paper Select Press to select the paper size.
Mail Box Function Overview Print Screen Mail Box Functions On the Print screen, you can set to make a sample print, print sets, or automatically erase a document after it is printed. Press [Change Pr. Settings] to display the Change Print Settings screen. Use the Change Print Settings screen when you want to change the layout of prints. 4 2-Sided Printing (see p. 46) 8 5 Merge Documents (see p. 46) Press to print multiple documents as one document.
Canceling Jobs How to Cancel a Job Types of jobs printed from the machine include copy data, data from computers, inbox data, received fax/Ifax documents, and reports. Cancel these jobs from the screen displayed when you press [System Monitor]. You can also cancel sending/receiving jobs from that screen. Print jobs can also be canceled by pressing [Print] on top of the touch panel display. * The number in the illustrations refer to operation steps.
How to Cancel a Job To Cancel Jobs That Are Printing/Waiting to Print ([Print]) If you are using a login service, [My Job Status] is displayed. 2 1 3 Canceling jobs You can also cancel jobs that are printing or waiting to print by pressing [Print] on the touch panel display. Press [Job Status], and select the type of job to cancel from the drop-down list. 4 For more information on canceling jobs from the [Print] screen, see e-Manual > Print.
Additional Functions Press (Additional Functions) on the control panel to display the Additional Functions screen. The Additional Functions screen enables you to customize the various settings of the machine. For details on the settings described here, see the e-Manual. Also note that the Additional Functions screen is divided into several screens. Switch between the screens using the [ ] and [ ] buttons.
Additional Functions Control Panel Copy Settings Press to edit settings for the Copy function. 7 Communications Settings Additional Functions 6 Press to register or edit the default Communications Settings according to your needs. 8 Mail Box Settings Press to edit settings for the Mail Box function. 9 Address Book Settings Press to register or edit settings for the Address Book or onetouch buttons. Printer Settings Press to edit settings for the Printer function.
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