Series Facsimile Guide Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.
LASER CLASS 700 Series Facsimile Guide
Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. The manuals supplied with optional equipment are included in the list below. Depending on the system configuration and product purchased, some manuals may not be needed. Guides with this symbol are printed manuals.
How This Manual Is Organized Chapter 1 Before You Start Using This Machine Chapter 2 Using Speed Dialing Chapter 3 Sending Documents Chapter 4 Receiving Documents Chapter 5 Using the Machine as a Copier Chapter 6 Using a Relay Network Chapter 7 Using Confidential Mailboxes Chapter 8 Using Polling Chapter 9 Special Sending/Receiving Features Chapter 10 Other Special Features Chapter 11 Summary of Important Settings Chapter 12 Printing Reports and Lists Chapter 13 Troubleshooting Chapter 14
Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xi How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xi Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi Illustrations Used in This Manual . . . . . . .
Registering the Current Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . .1-18 Registering the Machine’s Telephone Number and Unit Name . . . . . . . .1-19 Checking and Setting the Telephone Line . . . . . . . . . . . . . . . . . . . . . . . . . . .1-21 Registering Sender’s Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-24 Registering a Sender’s Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-24 Changing or Erasing a Sender’s Name . .
Cancel Sending on a Dual Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10 Checking/Canceling Fax Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Flow of Checking Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Canceling with the Stop key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Canceling a Job from the Monitor Screen . . . . . . . . . . . . . . . . . . . . . . . . . .
Chapter 6 Using a Relay Network What Is Relay Broadcasting? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2 Setting Up and Using a Standard Relay Unit . . . . . . . . . . . . . . . . . . . . . . . . . .6-3 Setting Your Machine as a Relay Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-3 Changing the Relay Broadcast Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-7 Deleting the Relay Group. . . . . . . . . . . . . . . . . . . . . . . .
Turning the Transfer Mode ON and OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . Turning the Transfer Mode ON . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Turning the Transfer Mode OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Changing the Transfer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Canceling the Transfer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using Memory Lock. . . . .
Chapter 11 Summary of Important Settings Opening the Additional Functions Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-2 Summary of User Data Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-3 User Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-5 Setting Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-5 Report Settings . . . . . . . . . .
Chapter 14 Appendix Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dial Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Copier Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Telephone Features . . . . . . . . . . . . . . .
Preface Thank you for purchasing the Canon LASER CLASS 700 Series. Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.
Illustrations Used in This Manual Unless otherwise mentioned, illustrations used in this manual are those taken when no optional equipment is attached to the LASER CLASS 710. The model LASER CLASS 710 is used for illustration purposes in this manual. When there is any difference between the three models, it is clearly indicated in the text, e.g., “LASER CLASS 720i only.
Legal Notices Users in the U.S.A. A. Location Supply a suitable table, cabinet, or desk for the machine. See Chapter 8, "Appendix," in the Reference Guide for specific dimensions and weight. B. Order Information 1. Only a single telephone line (touch-tone or rotary) should be used. 2. Order an RJ11-C modular wall jack (USOC code), which should be installed by the telephone company. If the RJ11-C wall jack is not present, telephone/fax operation is not possible. 3.
CONNECTION OF THE EQUIPMENT This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear panel of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company. The REN is used to determine the number of devices that may be connected to a telephone line.
In order to program this information into your fax machine, you should complete the procedure to register your name, unit’s telephone number, time, and date (See page 1-16). Warning for the LASER CLASS 710 Do not make any changes or modifications to the equipment unless otherwise specified in the manual. If such changes or modifications should be made, you could be required to stop operation of the equipment.
Warning for the LASER CLASS 720i/730i Facsimile Transceiver, Model H12229/H12230 This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interferences, and (2) this device must accept any interference received, including interference that may cause undesired operation. Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.
Users in Canada Pre-installation Requirements for Canon Facsimile Equipment A. Location Supply a suitable table, cabinet, or desk for the machine. See Chapter 8, "Appendix," in the Reference Guide for specific dimensions and weight. B. Order Information 1. Provide only a single line to touch-tone or rotary telephone set terminated with a standard 4-pin modular telephone plug. (Touch-tone is recommended if available in your area.) 2.
Notice This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. This is confirmed by the registration number. The abbreviation, IC, before the registration number signifies that registration was performed based on a Declaration of Conformity indicating that Industry Canada technical specifications were met. It does not imply that Industry Canada approved the equipment.
Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas. Caution Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.
Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON INC.
Before You Start Using This Machine 1 CHAPTER This chapter explains what you should know before using this machine for faxing, and its main features. Main Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Operation Panel Parts and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6 One-Touch Panels Closed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Main Features ■ Improved Speed Your machine is equipped with the ITU-T (International Telecommunication Union-Telecommunication Standardization Sector) standard V.34 mode which enables transmission speeds up to 33.6 Kbps, more than double the rate of older G3 fax models. Before You Start Using This Machine 1 SEND ■ UHQ (Ultra High Quality) Image Canon’s ultra high quality image processing produces excellent reproductions of the documents you send and copy.
■ Automatic Dialing Includes one-touch and coded speed dialing, directory dialing, group dialing, and access code dialing which enables you to send the same document to several destinations by pressing a single key or just a few keys. One-Touch Speed Dial 72 128 Coded Speed Dial ■ Variety of Send and Receive Features Includes sequential broadcasting, polling, relay sending and receiving, and confidential mailbox sending and receiving.
■ Delayed Sending Scan a document into memory and set the machine to send the document at a later time. This enables you to take advantage of holiday or late night telephone rates. 1 Before You Start Using This Machine Delayed Sending ■ Dual Access Even while you are sending or receiving a document, you can continue to use the machine to register information or record documents into memory.
■ JBIG, Improved Image Data Compression JBIG (Joint Bi-Level Image Experts Group) is a new ITU-T standard image data compression method. JBIG’s compression method allows data to be compressed more efficiently* than MMR (Modified Modified Read), a conventional compression method. JBIG is especially effective when transmitting halftone image documents. The smaller data size requires less transmission time, and JBIG saves you time and money.
Operation Panel Parts and Functions This section provides you with the names and functions of the operation panel keys, and explains all the parts on the operation panel. Before You Start Using This Machine 1 One-Touch Panels Closed On Line Job Alarm Menu PRT.
These keys control the printing function of the machine. For details, see the PCL Printer Guide. For the LASER CLASS 710, the installation of the Printer Kit III is necessary to use these keys. 2 Counter Check Press to check the counter information. 3 Direct TX Sets the machine to the Direct Sending mode so you can send a document ahead of other documents stored in memory. Direct Sending scans a document and sends it immediately without storing the document in memory.
L Monitor Press to check the fax transmission or copying status. M Delete File Deletes documents waiting in memory for sending. N LCD Display Displays messages and prompts during operation. It also displays selections, text, numbers, and names when registering information. Before You Start Using This Machine 1 1-8 Operation Panel Parts and Functions O Resolution Sets the resolution for the documents you send. P Contrast Adjusts the lightness/darkness of the documents you send or copy.
One-Touch Panels Opened 1 2 3 Data Registration Delayed Transmission Advanced Communication Memory Reception Transfer Memory Reference 1 Report ID 5 6 Tone 7 8 G F E Before You Start Using This Machine 4 H Stamp (Option) TTI Selector Pin Code Return + Subaddress Password Space Delete D C 1 Data Registration Starts data registration for speed dialing, sender information, and other important settings for sending and receiving. 2 Delayed Transmission Sets a time for delayed sending.
9 Delete Deletes a number or letter entry only when you are registering or entering a number. 0 Return Press to enter a paragraph break when entering e-mail text. Before You Start Using This Machine 1 A Space Enters a space between letters and numbers on the LCD display when you are registering information and dialing. B Password Enables you to enter an ITU-T password so you can send a document with a password.
Using the Menus and Operation Panel Keys General Guidelines for Registering Information Always keep these points in mind while you are using the menus: • If you pause and do not press a key for 120 seconds, the machine returns to the Standby mode automatically. You must then start the procedure from the beginning. • If your machine is set to manually receive, and the machine rings while you are registering information, pick up the handset.
3 Set Press [▼] or [▲] to display the name of the desired menu title. There are eight Additional Functions menu items for Data Registration. ➞ 1 Before You Start Using This Machine NOTE Displaying menu names with [▼] or [▲] is rotational. If you press [▼] with the last menu name displayed, the display rotates to the first menu name. If you press [▲] with the first menu name displayed, the display rotates to the last selection.
Entering Names for Registration When you come to a step that requires entering a name for data registration, follow the procedure below. In a display that requires a name entry, the letter or number in the upper right corner of the LCD display tells you the entry mode. 1 Press [ ] to change the entry mode. Display Entry Mode :A Text :1 Number What It Does Enables you to enter upper and lower case letters. You can also press [#] to enter a symbol. Enables you to enter numbers.
For example, if you want to enter the word : ▲ Press 2 until you see an upper case ➞ press [ ] to move the cursor to the right ➞ press 2 until you see a lower case . To enter the rest of the word, press 6 until you see a lower case ➞ press [ ] to move the cursor to the right ➞ press 6 until an appears ➞ press [ ] to move the cursor to the right ➞ press 6 again until an appears. ▲ ▲ NOTE • When you are in the Text Entry mode, you can also enter symbols.
Operation Panel Key Summary Table When you come to a step where you must enter a number or name for data registration — in this section, or any part of this manual and the Reference Guide — refer to the table below. To see some of the keys described below, you may have to open all three one-touch speed dialing panels. ■ Keys for Registering Information Key Description The search keys display the next or previous menu item. ▲▼ Press [▼] to display the next item in the menu.
Things You Must Do Before Using This Machine The following registrations and procedures must be done before the machine is used for fax operations.
What Is Sender Information? After your fax is received, the other party knows immediately where it came from because your sender information is printed at the top of every page you send. 12/31/2002 11:18 FAX 833 4423 WORLD ESTATE,INC. → ADAM BOOK,CPA 001 DATE AND TIME This is the date and time of the transmission. Before You Start Using This Machine 1 TELEPHONE NUMBER This is your fax telephone number. You can set the TX TERMINAL ID feature to set the prefix for this number as FAX or TEL.
Registering the Current Date and Time Follow this procedure to set the current date and time. Data Registration Open all three one-touch speed dialing panels. 2 Press [Data Registration]. 3 Set Press [▼] or [▲] until <5.TIMER SETTINGS> appears ➞ press [Set]. ➞ 4 Set Press [▼] or [▲] until <1.DATE/TIME SETTING> appears ➞ press [Set]. ➞ 1 2 3 4 5 6 7 8 9 5 Register the current date and time using the numeric keys. Use 24-hour notation to enter the time (e.g., 1:00 p.m. as 13:00).
Registering the Machine’s Telephone Number and Unit Name Follow this procedure to register the number of your own machine, and register your name or company’s name. Set Open all three one-touch speed dialing panels. 2 Press [Data Registration]. 3 1 Before You Start Using This Machine Data Registration 1 Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. ➞ Set 4 Press [▼] or [▲] until <1.USER SETTINGS> appears ➞ press [Set]. ➞ Set 5 Press [▼] or [▲] until <1.
6 Set Press [▼] or [▲] until <1.USER TEL NO.> appears ➞ press [Set]. ➞ Before You Start Using This Machine 1 1 2 3 4 5 6 7 8 9 7 0 Enter the unit’s telephone number (up to 20 digits) using the numeric keys ➞ press [Set]. The unit’s telephone number is the telephone number of your own machine. ➞ Set The message appears on the LCD display for a few seconds. Data Registration 8 Set 9 Press [Data Registration] to return to the menu.
11 Press [Stop] to return to the Standby mode. Stop Checking and Setting the Telephone Line If you are not sure what type of telephone line you have, check with your local telephone company. To operate the machine, you must know if the machine is connected to a tone or rotary pulse line. The machine can be set to operate with either type of telephone line. The machine is set to operate through a tone line without making adjustments.
Set 4 Press [▼] or [▲] until <1.USER SETTINGS> appears ➞ press [Set]. ➞ 1 Before You Start Using This Machine Set 5 Press [▼] or [▲] until <1.TEL LINE SETTINGS> appears ➞ press [Set]. ➞ NOTE If you have installed the optional Dual-Line Upgrade Kit, is displayed after pressing Set (Set). Press [▼] or [▲] to select <1. LINE 1> or <2. LINE 2> as dedicated line for fax functions ➞ press Set (Set). See “Registering Telephone Numbers for the Lines,” on p. 1-30.
select ‘33600bps’, ‘14400bps’, ‘9600bps’, ‘7200bps’, ‘4800bps’, or ‘2400bps’. 9 Press [▼] or [▲] to select the desired transmission speed ➞ press [Set]. ➞ Set 1 10 If you want to select the reception speed, press [▼] or [▲] until <4.RX START SPEED> appears ➞ press [Set]. ➞ The telephone line type is set. NOTE If your document receptions are slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed.
Registering Sender’s Names Registering alternative sender’s names is optional, but you may want to register sender’s names if many people are using the machine. If each user registers his or her personal name as a sender’s name, they can enter their sender’s name to replace the unit’s name printed at the top of the documents they send. (See “Registering Required Sender Information (TX TERMINAL ID),” on p. 1-16.
6 Set Press [▼] or [▲] to display a number (01 to 99) where you want to register the sender’s name ➞ press [Set]. You can also use the numeric keys to enter the number. ➞ NOTE • One number can accept a single name entry. • If a name is already registered, you will see that name to the right of the number. • Keep pressing [▼] or [▲] until you see a number with no entry. 7 Set Press [▼] or [▲] until <1.SENDER NAME REG.> appears ➞ press [Set].
10 Press [▼] or [▲] until <1.SENDER FAX NUMBER> appears ➞ Set press [Set]. ➞ 1 11 Press [▼] or [▲] to select or ➞ press [Set]. : The user’s telephone number is registered as the sender’s fax number. :You can enter a different telephone number as the sender’s fax number. ● If you select : ❏ Proceed to step 13. ● If you select : ❏ Proceed to step 12.
Changing or Erasing a Sender’s Name 2 Set Repeat steps 1 to 5 of “Registering Sender’s Names,” on p. 1-24. Press [▼] or [▲] to display the name you want to edit or delete ➞ press [Set]. ➞ Set 3 Press [▼] or [▲] until <1.SENDER NAME REG.> appears ➞ press [Set]. ➞ 4 Change or delete the sender’s name, and its personal settings. ● To change the sender’s name: Set ▲ ▲ ❏ If necessary, press [ ] or [ ], [Delete], [Space], and the numeric keys to change the sender’s name.
Stop 6 Press [Stop] to return to the Standby mode.
Using the Optional Dual Line For details on how to connect two telephone lines to the machine, see Chapter 2, “Getting Started,” in the Reference Guide. How the Two Telephone Lines Operate The machine uses the two telephone lines in different ways. • Line 1, connected to the telephone jack (on the right side of the main unit) marked , can be used for all communications provided by the machine.
Registering Telephone Numbers for the Lines The telephone numbers that you register using the procedure below appear on the LCD display of the other party’s fax machine during document transmissions, and appear in printed reports and lists. Follow this procedure to register telephone numbers for both lines connected to the Dual-Line Upgrade Kit. Before You Start Using This Machine 1 Data Registration Set 1 Open all three one-touch speed dialing panels. 2 Press [Data Registration].
6 Set Press [▼] or [▲] until <1.LINE 1> appears ➞ press [Set]. ➞ Press [▼] or [▲] until <1.USER TEL NO.> appears ➞ press [Set]. 1 ➞ 1 2 3 4 5 6 7 8 9 8 Enter the telephone number for Line 1 (up to 20 digits) using the numeric keys ➞ press [Set]. Data Entry Keys: 0 Key Set Description 0-9 Enters a number. Space Enters a space (spaces are optional). + Enters a plus (+) sign in the telephone number.
Set 10 Press [▼] or [▲] to select or ➞ press [Set]. ➞ 1 Before You Start Using This Machine NOTE The machine is set to operate through a touch tone line without making any adjustments. Set 11 Press [▼] or [▲] until <3.TX START SPEED> appears ➞ press [Set]. ➞ Set 12 If you want to change the transmission start speed, press [▼] or [▲] to select the desired transmission speed ➞ press [Set].
NOTE If your document receptions are slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select ‘33600bps’, ‘14400bps’, ‘9600bps’, ‘7200bps’, ‘4800bps’, or ‘2400bps’. 15 Press [▼] or [▲] until <2. LINE 2> appears ➞ press [Set]. 1 ➞ 16 Enter the telephone number, select the telephone line type, and set the transmission and reception start speed for Line 2 in the same manner as described in steps 7 to 14.
Set 3 Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. ➞ Before You Start Using This Machine 1 Set 4 Press [▼] or [▲] until <1.USER SETTINGS> appears ➞ press [Set]. ➞ Set 5 Press [▼] or [▲] until <8.TX LINE SELECTION> appears ➞ press [Set]. ➞ NOTE This setting is available only after the optional Dual-Line Upgrade Kit is installed on your machine.
Set 6 Press [▼] or [▲] to display the desired setting ➞ press [Set]. The TX LINE SELECTION menu includes the following items: Item 1.AUTO* You can select a preferred line for sending faxes or disable the transmission of outgoing faxes altogether. The machine selects the idle line automatically. You can preset which line has the priority when both lines are idle. 1.LINE1 PRIMARY SECONDARY PROHIBIT TX 2.
Before You Start Using This Machine 1 1-36 Using the Optional Dual Line
Using Speed Dialing 2 CHAPTER This chapter introduces some basic dialing features, then shows you how to set up the speed dialing keys. Speed dialing includes One-Touch Speed Dialing, Coded Speed Dialing, Group Dialing, and Access Code Dialing. Directory dialing is also described in this chapter, and enables you to locate a number for dialing by searching a directory of names and numbers registered in the machine for speed dialing.
Read This Before Entering Telephone Numbers Read this section before you register numbers for speed dialing, especially if your site has special dialing requirements, such as dialing through a PBX (Private Branch Exchange). Using Speed Dialing 2 Entering Pauses for Dialing If your machine is connected to a switchboard or PBX, you may have to dial a number to connect to an outside line. The outside number must also be registered with the fax number.
Adjusting the Length of a Pause Follow this procedure to adjust the length of a pause entered within a number. NOTE This procedure is effective only for adjusting the length of pauses entered within telephone numbers. The 10 seconds pause entered at the end of a number cannot be adjusted. 1 Open all three one-touch speed dialing panels. Data Registration 2 Press [Data Registration]. Set 3 Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. ➞ Set 4 Press [▼] or [▲] until <3.
5 Set Press [▼] or [▲] until <2.PAUSE TIME> appears ➞ press [Set]. ➞ 2 3 4 5 6 7 8 9 2 0 Using Speed Dialing 1 Set Stop 2-4 6 Enter a new pause time (from 01 to 15 seconds) using the numeric keys ➞ press [Set]. ➞ 7 Press [Stop] to return to the Standby mode.
What Is Speed Dialing? Speed dialing enables you to streamline and customize dialing procedures by registering a telephone number and other important settings so you can start a document transmission while pressing only a few keys. One-Touch Speed Dialing One-touch speed dialing enables you to start a document transmission by pressing only one key. You can register up to 72 destinations for one-touch speed dialing. The first group of keys numbered 1 to 24 are on the operation panel.
Setting Up One-Touch Speed Dialing One-touch speed dialing enables you to dial a number and send a document at the press of one key. You can register up to 72 fax numbers, one for every one-touch speed dialing key on the operation panel. In addition to the telephone number and name of the other party, you can set the timer for the transmission, and enter other important settings.
5 Set Press [▼] or [▲] until the one-touch speed dialing key’s number that you want to register appears ➞ press [Set]. You can also specify a one-touch speed dialing key by closing the appropriate one-touch speed dialing panel and pressing the one-touch speed dialing key that you want to register. ➞ 6 Set Press [▼] or [▲] until <1.TEL NUMBER ENTRY> appears ➞ press [Set]. ➞ 1 2 3 4 5 6 7 8 9 7 0 Enter the telephone number (up to 120 digits) using the numeric keys ➞ press [Set].
1 2 3 4 5 6 7 8 9 0 9 Enter a name (up to 16 characters long) using the numeric keys ➞ press [Set]. For more information on how to enter names, see “Entering Names for Registration,” on p. 1-13. Set ➞ The message appears on the LCD display for a few seconds. Using Speed Dialing 2 This completes the minimum settings for registering a one-touch speed dialing key.
NOTE • If you want to use access code dialing, you have to register an access code (from two to five digits) that represents the telephone number you are registering for one-touch speed dialing. • To use access code dialing, you need to set ACCESS CODE to ‘USE’ from the SYSTEM SETTINGS menu, and set up the access code key. (See “Setting Up the Access Code Key,” on p. 2-29.) 1 2 3 4 5 6 7 8 9 13 Enter an access code (from two to five digits) using the 2 numeric keys ➞ press [Set].
1 2 3 4 5 6 7 8 9 16 Enter the time in 24-hour notation using the numeric keys (e.g., 1:00 p.m. as 13:00) ➞ press [Set]. 0 ➞ Set The message appears on the LCD display for a few seconds. NOTE • If you want to clear the time you have set, press (Stop) ➞ repeat the procedure from the beginning ➞ press C (Clear) at this step ➞ press Set (Set). • If you want to set another time, repeat the procedure from step 15. • To end this procedure and return to the Standby mode, press (Stop).
The TX TYPE menu includes these items: Description REGULAR TX Designates the transaction as a normal transmission with no special features. You can cancel the currently set TX TYPE by selecting . CONFIDENTIAL TX Designates the transaction as a transmission to a confidential mailbox. Press [Set] ➞ enter the subaddress and password for the confidential mailbox. (See “Sending a Confidential Document,” on p. 7-12.) 1.PASSWORD The ITU-T password for the other party’s confidential mailbox. 2.
Set 20 If you experience transmission errors during long distance sending, and want to change the long distance setting, press [▼] or [▲] until <4.INTERNATIONAL> appears ➞ press [Set]. If you do not want to perform this setting, proceed to step 22. ➞ 2 Using Speed Dialing Set 21 Press [▼] or [▲] to select the desired long distance setting ➞ press [Set]. You can select ‘DOMESTIC’, ‘INTERNATIONAL (1)’, ‘INTERNATIONAL (2)’, or ‘INTERNATIONAL (3)’.
Set 24 If you want to turn ECM (Error Correction Mode) ‘ON’ or ‘OFF’, press [▼] or [▲] until <6.ECM> appears ➞ press [Set]. ➞ Set 25 Press [▼] or [▲] to select ‘ON’ or ‘OFF’ ➞ press [Set]. ➞ Set 26 If you want to select a telephone line for outgoing fax transmissions, press [▼] or [▲] until <7.TX LINE SELECTION> appears ➞ press [Set]. If you do not want to perform this setting, proceed to step 28.
● If you select ‘FIXED’: ❏ Press [▼] or [▲] to select a line ➞ press [Set]. Set ➞ Set 28 If you want to select a sender name, press [▼] or [▲] until <8.SENDER NAME> appears ➞ press [Set]. 2 Using Speed Dialing If you do not want to perform this setting, proceed to step 30. ➞ Set 29 Press [▼] or [▲] to select a sender name ➞ press [Set]. ➞ If you want to set up other one-touch speed dialing keys, repeat this procedure from step 2.
Setting Up Coded Speed Dialing Coded speed dialing enables you to dial a number and send a document by pressing four keys. Follow this procedure to register a telephone number for coded speed dialing and to perform its optional settings. Data Registration Set 1 Open all three one-touch speed dialing panels. 2 Press [Data Registration]. 3 Press [▼] or [▲] until <4.ADD. REGISTRATION> appears ➞ press [Set]. ➞ Set 4 Press [▼] or [▲] until <2.CODED SPD DIAL> appears ➞ press [Set].
Coded Dial 1 2 3 4 5 6 7 8 9 5 Press [Coded Dial] ➞ enter a three digit code (000 to 127) using the numeric keys ➞ press [Set]. You can also press [▼] or [▲] to specify a coded speed dialing code ➞ press [Set]. ➞ 0 Set NOTE If a telephone number is already registered for the three digit coded speed dialing code, that number is displayed. If the code is registered for group dialing, appears on the LCD display. Using Speed Dialing 2 6 Set Press [▼] or [▲] until <1.
1 2 3 4 5 6 7 8 9 0 9 Enter a name (up to 16 characters long) using the numeric keys ➞ press [Set]. For more information on how to enter names, see “Entering Names for Registration,” on p. 1-13. Set ➞ This completes the minimum settings for registering a coded speed dialing code. Data Registration ● To stop here and register another code: ❏ Press [Data Registration] ➞ repeat the procedure from step 5. ● To end the procedure and return to the Standby mode: Stop ❏ Press [Stop].
NOTE • If you want to use access code dialing, you have to register an access code (from two to five digits) that represents the telephone number you are registering for coded speed dialing. • To use access code dialing, you need to set ACCESS CODE to ‘USE’ from the SYSTEM SETTINGS menu, and set up the access code key. (See “Setting Up the Access Code Key,” on p. 2-29.) 2 3 4 5 6 7 8 9 Using Speed Dialing 2 1 13 Enter an access code (from two to five digits) using the numeric keys ➞ press [Set].
NOTE • If you want to clear the time you have set, press (Stop) ➞ repeat the procedure from the beginning ➞ press C (Clear) at this step ➞ press Set (Set). • If you want to set another time, repeat the procedure from step 15. (Stop). • To end this procedure and return to the Standby mode, press Data Registration 17 To continue registration, and set other options for the current coded speed dialing code, press [Data Registration].
Setting CONFIDENTIAL TX 2 Designates the transaction as a transmission to a confidential mailbox. Press [Set] ➞ enter the subaddress and password for the confidential mailbox. (See “Sending a Confidential Document,” on p. 7-12.) 1.PASSWORD The ITU-T password for the other party’s confidential mailbox. 2.SUBADDRESS The ITU-T subaddress for the other party’s confidential mailbox.
Set 20 If you experience transmission errors during long distance sending, and want to change the long distance setting, press [▼] or [▲] until <4.INTERNATIONAL> appears ➞ press [Set]. If you do not want to perform this setting, proceed to step 22. ➞ press [Set]. You can select ‘DOMESTIC’, ‘INTERNATIONAL (1)’, ‘INTERNATIONAL (2)’, or ‘INTERNATIONAL (3)’. ➞ NOTE If you experience transmission errors during long distance sending, change the long distance setting.
Set 24 If you want to turn ECM (Error Correction Mode) ‘ON’ or ‘OFF’, press [▼] or [▲] until <6.ECM> appears ➞ press [Set]. ➞ NOTE ECM (Error Correction Mode) reduces system and line errors during sending or receiving with another fax machine that supports ECM. If the other fax machine does not support ECM, this setting is ignored. If the transmission speed appears to be extremely slow, you may be able to speed up the transmission time by turning the ECM ‘OFF’.
● If you select ‘FIXED’: ❏ Press [▼] or [▲] to select a line ➞ press [Set]. Set ➞ Set 28 If you want to select a sender name, press [▼] or [▲] until <8.SENDER NAME> appears ➞ press [Set]. 2 Using Speed Dialing If you do not want to perform this setting, proceed to step 30. ➞ Set 29 Press [▼] or [▲] to select a sender name ➞ press [Set]. ➞ If you want to set up other coded speed dialing codes, repeat this procedure from step 2. This completes all the optional settings for a coded speed dialing code.
Setting Up Group Dialing Group dialing enables you to register several telephone numbers for one-touch speed dialing or for coded speed dialing so you can dial a large group of numbers by pressing a one-touch speed dialing key, or by pressing [Coded Dial], followed by a three digit code. Telephone numbers already registered for one-touch or coded speed dialing can be registered as members of a group. Using Speed Dialing 2 Follow this procedure to register a group of telephone numbers for group dialing.
5 1 72 Specify an empty one-touch speed dialing key or coded speed dialing code that you want to set as the group dial ➞ press [Set]. Coded Dial ➞ 2 3 4 5 6 7 8 9 0 To specify a one-touch speed dialing key, press [▼] or [▲] to scroll through the number display, or close the appropriate one-touch speed dialing panel ➞ press the one-touch speed dialing key you want to specify.
9 Set 2 3 4 5 6 7 8 9 2 0 Using Speed Dialing 1 Set Press [Set] to enter a name for the group. 10 Enter a name for the group (up to 16 characters long) using the numeric keys ➞ press [Set]. For more information on how to enter names, see “Entering Names for Registration,” on p. 1-13. ➞ The message appears on the LCD display for a few seconds. This completes the minimum settings for registering a group dial. Set 11 Press [▼] or [▲] until <3.
NOTE • If you want to use access code dialing, you have to register an access code (from two to five digits) that represents the group dial you are registering. • To use access code dialing, you need to set ACCESS CODE to ‘USE’ from the SYSTEM SETTINGS menu, and set up the access code key. (See “Setting Up the Access Code Key,” on p. 2-29.) 2 3 4 5 6 7 8 9 14 Enter an access code (from two to five digits) using the numeric keys ➞ press [Set].
NOTE • If you want to clear the time you have set, press (Stop) ➞ repeat the procedure from the beginning ➞ press C (Clear) at this step ➞ press Set (Set). • If you want to set another time, repeat the procedure from step 16. (Stop). • To end this procedure and return to the Standby mode, press Data Registration 18 To register another group, press [Data Registration] ➞ repeat the procedure from step 5. Using Speed Dialing 2 Stop 2-28 19 Press [Stop] to return to the Standby mode.
Setting Up the Access Code Key Data Registration Set 1 Open all three one-touch speed dialing panels. 2 Press [Data Registration]. 3 Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. ➞ Set 4 Press [▼] or [▲] until <7.SYSTEM SETTINGS> appears ➞ press [Set]. ➞ If the prompt appears on the LCD display, enter the system administrator’s password using the numeric keys ➞ press Set (Set).
Set 5 Press [▼] or [▲] until <5.ACCESS CODE> appears ➞ press [Set]. ➞ Set 6 Press [▼] or [▲] to display
NOTE If you have already set access codes when registering telephone numbers for one-touch speed dialing keys, coded speed dialing codes, or group dialing, you cannot open the NO OF CHARACTERS menu. If you want to change the number of characters for an access code, turn ‘OFF’ OPTIONAL SETTING for each speed dialing key, code or group. Set 10 Press [▼] or [▲] to enter the number of characters for the access code ➞ press [Set]. 2 Using Speed Dialing You can set from two to five characters.
Using Speed Dialing Follow the procedures in this section to use speed dialing. The four speed dialing methods are one-touch speed dialing, coded speed dialing, group dialing, and access code dialing. If you forget where a number is registered, you can find it and dial it with directory dialing. (See “Using Directory Dialing,” on p. 2-39.) Using Speed Dialing 2 Using One-Touch Speed Dialing Follow this procedure to start a transmission and send a document with the press of a one-touch speed dialing key.
If you are using Direct Sending, you will see a series of brief, alternating messages that tell you the machine is dialing, calling then transmitting the document. The number being dialed, name of the other party, and transaction number of the document are also displayed.
Using Coded Speed Dialing Follow this procedure to start a transmission and send a document by pressing [Coded Dial] followed by a three digit code. IMPORTANT To use this feature, you must first register a telephone number for coded speed dialing. (See “Setting Up Coded Speed Dialing,” on p. 2-15.) 2 Using Speed Dialing 1 Place your documents on the machine. For instructions explaining how to place your documents, see “Setting the Document on the Machine,” on p. 3-3.
NOTE • To start scanning immediately, press (Start). Otherwise, the machine waits five or ten seconds before it starts to scan. This timeout feature can be turned ‘OFF’. (See “TX (Send) Settings,” on p. 11-14.) • The machine does not start dialing until you place your documents for sending. If you dial the code before you place your documents, the machine prompts you to set your documents.
NOTE • You can adjust the resolution, contrast, and document type for scanning. (See “Adjusting the Scan Settings,” on p. 3-4.) • You can also specify a sender’s name with [TTI Selector]. (See “Selecting a Sender’s Name,” on p. 3-6.) 2 1 72 Using Speed Dialing 2 Coded Dial 1 2 3 4 5 6 7 8 9 0 Press the one-touch speed dialing key, or [Coded Dial] followed by the three digit code, where the group of telephone numbers you want to dial is registered.
• If you want to cancel the transmission after you press a one-touch speed dialing key or enter a coded speed dialing code under which a group is registered, press (Stop). Using Access Code Dialing Follow the procedure to start a transmission and send a document using access code dialing. 1 Place your documents on the machine. For instructions explaining how to place your documents, see “Setting the Document on the Machine,” on p. 3-3.
After five or ten seconds, the machine starts to send the document. The transaction number and page numbers of the document are also displayed during scanning. 2 Using Speed Dialing If you are using Direct sending, you will see a series of brief, alternating messages that tell you the machine is dialing, calling, then transmitting the document. The number being dialed, name of the other party, and transaction number of the document are also displayed. NOTE • To start scanning immediately, press (Start).
Using Directory Dialing 1 Place your documents on the machine. For instructions explaining how to place your documents, see “Setting the Document on the Machine,” on p. 3-3. NOTE • You can adjust the resolution, contrast, and document type for scanning. (See “Adjusting the Scan Settings,” on p. 3-4.) • You can also specify a sender’s name with [TTI Selector]. (See “Selecting a Sender’s Name,” on p. 3-6.) Directory 1 2 3 4 5 6 7 8 9 0 Set 2 3 Press [Directory].
Set 4 Press [▼] or [▲] to scroll through the other names ➞ press [Set]. ➞ NOTE • The names for one-touch speed dialing numbers are prefixed with two digits, and the names for coded speed dialing numbers are prefixed with an asterisk ( ) and three digits. • If the display does not change after you press [▼] or [▲], this means only one name and number is registered for the key you just pressed.
Sending Documents 3 CHAPTER This chapter describes the fundamental procedures for dialing and sending documents. We also show you how to send a document to more than one location, set a document for delayed sending, and send a document with a subaddress and password. Setting a Document for Sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Preparing the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting a Document for Sending This section explains how to place your documents on the machine. Preparing the Document Follow these simple guidelines to check your document before you set your document on the machine for scanning. 3 Sending Documents IMPORTANT • For best results, load only documents of recommended standard size and weight. (See “Documents You Can Scan,” on p. 14-4.) • To avoid paper jams, never feed thick documents or documents backed with carbon paper.
Setting the Document on the Machine You can set a stack of up to 50 letter or A4 size pages, or 20 legal or 11" x 17" or B4 size pages into the document feeder for scanning. However, the effective scanning width is up to 10" (B4) size paper. 1 Place your document face up in the document feeder tray. If the document is too long for the document feeder tray (e.g., legal size or 11" x 17"), pull out the document extension tray.
3 Make sure the document is below the load limit marks for A4/LTR or B4/LGL sizes. Sending Documents 3 4 Insert the document fully into the feeder until the leading edges of the document stops. The following messages appear on the LCD display: NOTE If the machine already displays before you set your document, a small-sized document, such as a STMT document, may have remained in the automatic document feeder from a previous fax or copy job.
Press the appropriate key underneath the indicators repeatedly to illuminate the desired scan setting. Ultra Fine Super Fine Fine Standard Resolution [Resolution]: Darker Standard Lighter Contrast Text Text/Photo Document Type Adjusts the resolution for documents with fine text and thin lines. The higher the resolution, the higher the output quality, but the slower the scanning speed.
Selecting a Sender’s Name Follow this procedure to select one of the registered sender’s names. Sender’s names are selected by pressing [TTI Selector]. NOTE • This setting is optional. If you do not select a sender’s name before sending a document, the registered unit’s name is printed at the top of the document in the sender information area. (See “Registering Required Sender Information (TX TERMINAL ID),” on p. 1-16.
4 Set Press [▼] or [▲] until the desired sender’s name appears on the LCD display ➞ press [Set]. You can also press [TTI Selector] repeatedly to search for the desired sender’s name. Continue the procedure for sending the document.
Using Regular Dialing When you come to a step that requires dialing a number, you can dial the number with the keys on the numeric keypad, just like you would when dialing a telephone number. This is called “regular dialing.” NOTE To make dialing easier, register frequently used numbers to the one-touch speed dialing keys or coded speed dialing codes. (See “Using Speed Dialing,” on p. 2-32.) Sending Documents 3 1 Place your documents on the machine.
Cancel Sending a Document Follow this procedure to cancel a transmission in progress. Cancel Sending on a Single Line 1 3 Press [Stop]. If you are using Direct Sending, an alarm sounds, and the transmission is canceled immediately. Press [Set]. Sending Documents Stop If you are using Memory Sending, the following message is displayed: 2 Press [ ] to cancel the transmission. If you do not want to cancel the transmission, press (#).
Cancel Sending on a Dual Line If you have installed the optional Dual-Line Upgrade Kit and both lines are in use at the same time, and you want to select a transmission to cancel, follow this procedure. Stop 1 Press [Stop]. If the machine is using both lines when you press [Stop], you will be prompted on the LCD display to select which transaction you want to cancel. Sending Documents 3 NOTE If you are using Direct Sending, you cannot a switch the lines.
Checking/Canceling Fax Jobs Flow of Checking Operations Follow the procedure below to check the detailed information about a fax transaction. This feature is convenient when you want to check the status of a transaction without printing an Activity Report. Monitor Set 1 Press [Monitor]. 2 Press [Set]. Sending Documents 3 If you want to check the transaction results, press [ ] or [ ] to display <2.TX/RX RESULTS>. 3 Press [Set]. Set To scroll through the list of jobs, press [▼] or [▲].
Stop 4 Press [Stop] to return to the Standby mode. Canceling with the Stop key Stop 1 Press [Stop]. ● If you press [Stop] during scanning: Sending Documents 3 Set ❏ Press [Set]. The scanning stops and the job will be canceled. ● If there is only one job being processed: ❏ Press [ ]. If you do not want to cancel the job, press (#). The job will be canceled. ● If there are multiple jobs: ❏ Press [ Set 3-12 ] to select the fax job you want to cancel ➞ press [ ❏ Press [Set].
❏ Press [▼] or [▲] to select a job ➞ press [Set]. Set ➞ ❏ Press [ ]. If you do not want to cancel the job, press (#). The selected job will be canceled. 3 Sending Documents NOTE • You cannot select multiple jobs and cancel them all at once. • When canceling multiple jobs, select and cancel one by one. Canceling a Job from the Monitor Screen You can cancel a fax job during sending or while it is waiting to be processed. 1 Display the job you want to cancel.
Dialing Long Distance with Regular Dialing Follow this procedure to dial a long distance number and send a document using regular dialing. NOTE To take advantage of the speed dialing features, register frequently dialed long distance numbers under one-touch speed dialing keys or coded speed dialing codes. (See “Setting Up One-Touch Speed Dialing,” on p. 2-6. or “Setting Up Coded Speed Dialing,” on p. 2-15.) Sending Documents 3 1 Place your documents on the machine.
1 2 3 4 5 6 7 8 9 3 Dial the long distance number using the numeric keys. 0 1 2 3 4 5 6 7 8 9 4 Dial the remainder of the number using the numeric keys ➞ press [Start]. 0 Start After a few moments the call connects. NOTE • If you did not press (Hook) in step 2, you may have to insert a pause at the end of the telephone number. The pause at the end of a number is 10 seconds.
Overview of Sending Methods This section briefly describes the methods and advantages of the three main sending methods: Memory Sending, Direct Sending, and Manual Sending. Memory Sending Memory Sending enables you to scan and send your documents fast, allowing you to get your documents back quickly so you do not have to spend so much time standing around the machine. You can start scanning documents for sending even while the machine is busy sending another document.
2 Specify the destination. You can specify the destination using regular dialing, one-touch speed dialing, coded speed dialing, access code dialing, or directory dialing. (See “Using Regular Dialing,” on p. 3-8, “Using Speed Dialing,” on p. 2-32, or “Using Directory Dialing,” on p. 2-39.) Start 3 Press [Start]. The machine starts scanning the first page into memory. NOTE • If you are using one-touch or coded speed dialing with the timeout feature ‘ON’, you do not need to press (Start).
Direct Sending The machine dials the number, connects the call, and then scans and sends the document one page at a time. Direct Sending is slower than Memory Sending, but because this method bypasses the memory, you can send a document ahead of other documents stored in memory. SEND Sending Documents 3 NOTE • Direct Sending scans and sends each page one at a time. • With Direct Sending, you can watch each page as it is scanned and sent.
3 Specify the destination. You can specify the destination using regular dialing, one-touch speed dialing, coded speed dialing, access code dialing, group dialing or directory dialing. (See “Using Regular Dialing,” on p. 3-8, “Using Speed Dialing,” on p. 2-32, or “Using Directory Dialing,” on p. 2-39.) Start 4 Press [Start]. The machine dials the other party’s number and sends the fax. Each page is sent as it is scanned.
Manual Sending Manual Sending enables you to talk to the other party before you send the document. This method is useful if the operator of the other fax machine must manually prepare the fax machine to receive your document. Sending Documents 3 NOTE The handset is available as an option. (See Chapter 1, “Before You Start Using This Machine,” in the Reference Guide.). 1 Place your documents on the machine.
NOTE • When entering a number using regular dialing, if you see that you have entered an incorrect digit, press [Delete] to delete the rightmost digit ➞ enter the correct digit. • You can also use C (Clear) to clear the entire telephone number ➞ begin entering the telephone number again. • If you notice that you made a mistake while the machine is dialing the number, press (Stop) to return to the Standby mode ➞ start again. When you hear the other party answer the call, pick up the handset and talk.
Redialing When the Line Is Busy If the other party’s line is busy or there is no answer, the machine waits two minutes, then tries to dial the same number again. This feature is called “Automatic Redialing.” What Is Automatic Redialing? 3 Sending Documents After the initial dialing attempt, the machine waits two minutes, and tries to dial again. If the second attempt fails, the machine waits for two more minutes, and makes a third and final attempt to complete the call.
Setting Up Redialing Follow this procedure to modify these redialing features: • The number of times the machine attempts to redial. • The length of the time interval that the machine waits between redialing attempts. • Whether to perform automatic redialing when a transmission error occurs. Set Open all three one-touch speed dialing panels. 2 Press [Data Registration]. 3 3 Sending Documents Data Registration 1 Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set].
Set 6 Press [▼] or [▲] to display ➞ press [Set]. If you select ‘OFF’, proceed to step 8. In this case, redialing is not attempted after the first dialing attempt fails. ➞ Set 7 Press [▼] or [▲] to display the desired Auto Redial setting ➞ press [Set]. The AUTO REDIAL menu includes the following items: 3 Sending Documents Setting 1. REDIAL TIMES Description Sets the number of times the machine attempts to dial a number before it cancels the transaction automatically.
8 Press [Stop] to return to the Standby mode.
Sequential Broadcasting to More Than One Location Follow this procedure to scan the documents once and send them to several locations. With this sending method, called “Sequential Broadcasting,” you can send the same document to a maximum of 210 locations. NOTE • If you frequently send the same document to several locations, use Group Dialing. With Group Dialing, you can register up to 199 facsimile numbers, and send the same document to these numbers with the press of only one or four keys.
● To use one-touch speed dialing: ❏ Press the desired one-touch speed dialing key. You can dial up to 72 destinations. 1 72 ● To use coded speed dialing: 1 2 3 4 5 6 7 8 9 ❏ Press [Coded Dial] ➞ enter the desired three digit code using the numeric keys. You can dial up to 128 destinations. 3 0 ● To use access code dialing: 1 2 3 4 5 6 7 8 9 ❏ Press the access code key ➞ enter the access code (from two to five digits) using the numeric keys.
NOTE • You must dial the second destination within five seconds of dialing the first destination. All subsequent destinations must be specified within 10 seconds of each other. • If you wait longer than the timeout interval before specifying the next destination, the machine starts scanning the documents. The timeout interval can be turned ‘OFF’. (See “TX (Send) Settings,” on p. 11-14.) Start 3 After you have specified all of the destinations, press [Start].
Sending Documents at a Preset Time Follow this procedure to set a time for sending documents. This feature is called “Delayed Sending” or “Timer Sending.” Use Delayed Sending to store a document in memory, then have it sent at a later time when the telephone rates are lower. NOTE You can set up to 70 documents for Delayed Sending. 1 Sending Documents 3 Place your documents on the machine. For instructions explaining how to place your documents, see “Setting the Document on the Machine,” on p. 3-3.
4 Start Specify the destinations ➞ press [Start]. You can specify up to 210 destinations using regular dialing, one-touch speed dialing, coded speed dialing, access code dialing, or directory dialing. (See “Using Regular Dialing,” on p. 3-8, “Using Speed Dialing,” on p. 2-32, or “Using Directory Dialing,” on p. 2-39.) ➞ NOTE • When entering a number using regular dialing, if you see that you have entered an incorrect digit, press [Delete] to delete the rightmost digit ➞ enter the correct digit.
6 Press [Set]. The machine scans the documents and stores them into memory. NOTE • The machine holds the documents in memory until the specified time arrives for the documents to be sent. Then, the machine sends the documents to the destinations you specified. • To cancel a document set for Delayed Sending, press [Delete File]. (See “Erasing a Document from Memory,” on p. 9-22.
Sending a Document with a Subaddress/Password You can send documents with ITU-T standard subaddresses and passwords. In order for a transaction to succeed, the subaddresses and passwords on the sending and receiving fax machine must match. You can use two methods to send a document with an ITU-T subaddress and password: • Press a one-touch speed dialing key or a coded speed dialing code registered for subaddress/password sending.
NOTE • You can adjust the resolution, contrast, and document type for scanning. (See “Adjusting the Scan Settings,” on p. 3-4.) • You can also specify a sender’s name with [TTI Selector]. (See “Selecting a Sender’s Name,” on p. 3-6.) Specify the destinations using the one-touch speed dialing, coded speed dialing, access code dialing, or directory dialing telephone numbers registered for subaddress/password sending. For detailed instructions, see “Using Speed Dialing,” on p.
1 Place your documents on the machine. For instructions explaining how to place your documents, see “Setting the Document on the Machine,” on p. 3-3. NOTE • You can adjust the resolution, contrast, and document type for scanning. (See “Adjusting the Scan Settings,” on p. 3-4.) • You can also specify a sender’s name with [TTI Selector]. (See “Selecting a Sender’s Name,” on p. 3-6.) Sending Documents 3 Set 2 Specify the destination ➞ press [Set].
1 2 3 4 5 6 7 8 9 4 Enter the ITU-T subaddress (up to 20 digits) using the numeric keys ➞ press [Set]. 0 ➞ Set 5 Password If you want to enter a password, press [Password]. 1 2 3 4 5 6 7 8 9 6 Enter the ITU-T password (up to 20 digits) using the numeric keys ➞ press [Set]. 0 ➞ Set Start 7 Press [Start]. The machine starts to scan the document, dials the number, and sends the document with the subaddress and password you specified.
Sending Documents 3 3-36 Sending a Document with a Subaddress/Password
Receiving Documents 4 CHAPTER This chapter describes the basic reception features. You can receive document transmissions automatically or manually. To use the Manual Receive mode, it is required to install the optional handset kit or connect an extension telephone to answer telephone calls. Receiving Documents Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Setting the Automatic Receive Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Receiving Documents Automatically After you take your machine out of the box and set it up, it is set to receive documents automatically. Use the Automatic Receive mode for a machine on a dedicated telephone line that you do not need for telephone voice communication. Receiving Documents 4 Setting the Automatic Receive Mode Check the LCD display. If is displayed, the machine is in the Automatic Receive mode. When a fax document is sent to you, your machine receives the document automatically.
■ Optional Dual Line Transactions If you have installed the optional Dual-Line Upgrade Kit and both lines are in use at the same time, press [▼] or [▲] to switch the display so you can view either transaction in progress. (See “Using the Optional Dual Line,” on p. 1-29.) ■ Reception Error Messages Here are few of the most common error messages. • The machine has run out of paper while printing a document: Open the printer cover and replace the toner cartridge.
Receiving Documents Manually When you receive documents manually, you can monitor all incoming calls yourself by picking up the handset every time the machine rings. If you pick up the handset and determine the call is from another person, start your conversation. If you hear a slow beep tone, this means the call is a fax transmission. To receive the document, press [Start], then hang up the handset.
Set 3 Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. ➞ Set 4 Press [▼] or [▲] until <4.RX SETTINGS> appears ➞ press [Set]. ➞ 5 4 Press [▼] or [▲] until <2.RECEIVE MODE> appears ➞ press [Set]. Receiving Documents Set ➞ Set 6 Press [▼] or [▲] to select ➞ press [Set]. ➞ Stop 7 Press [Stop] to return to the Standby mode. The machine enters the Manual Receive mode and appears on the LCD display. 8 Every time you hear the telephone ring, pick up the handset.
Start 9 Press [Start] to start receiving the document ➞ hang up the handset by placing it back on the handset cradle. The machine starts to receive the document. NOTE The machine makes a beeping sound if the handset is not completely on its handset cradle. This is called the “Off Hook Alarm.” The off hook alarm can be turned ‘OFF’. (See “User Settings,” on p. 11-5.) Receiving a Document Manually with an Extension Telephone You can connect one extension telephone to the machine.
4 If you hear a slow beep tone, dial 25 (the Remote Receive ID) on the extension telephone ➞ hang up. The machine starts receiving the document. NOTE You can change the number for the Remote Receiving ID (from 00 to 99), or turn the feature ‘OFF’. (See “Changing the Remote Receive ID,” on p. 4-7.) Changing the Remote Receive ID Follow this procedure to change the Remote Receive ID. Set Open all three one-touch speed dialing panels. 2 Press [Data Registration].
6 Set Press [▼] or [▲] to display ➞ press [Set]. If you want to turn OFF the remote receiving feature, select ‘OFF’ ➞ proceed to step 8. ➞ 1 2 3 4 5 6 7 8 9 7 Enter a new number for the ID (00 to 99) using the numeric keys ➞ press [Set]. 0 ➞ Set Receiving Documents 4 Stop 4-8 8 Press [Stop] to return to the Standby mode.
Cancel Receiving a Document Follow this procedure to cancel receiving a document. Cancel Receiving on a Single Line 1 Visually check the In Use/Memory lamp to confirm that a document is being received. When the machine is receiving a document, the In Use/Memory lamp flashes green. 2 Receiving Documents Stop 4 Press [Stop] to cancel the reception. The following message is displayed: 3 Press [ ] to cancel receiving the document. To continue receiving the document, press (#).
NOTE If the Receive (RX) Report feature is ‘ON’, or set to ‘PRINT ERROR ONLY’, an RX Report also prints. (See “Report Settings,” on p. 11-11.) 12/31/2002 12:50 FAX 833 4423 WORLD ESTATE,INC. 001 ********************* RX REPORT *** *** ********************* INCOMPLETE RECEPTION TX/RX NO RECIPIENT ADDRESS DESTINATION ID ST. TIME TIME USE PGS.
Using the Machine as a Copier 5 CHAPTER This chapter describes all the settings and procedures for using the machine as a copier. Preparing the Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Setting a Document on the Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3 Adjusting the Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Preparing the Document Follow these simple guidelines to check your document before you set the document on the machine for copying. IMPORTANT • For best results, load only documents of recommended standard size and weight. (See “Documents You Can Scan,” on p. 14-4.) • To avoid document jams, never feed thick documents or documents backed with carbon paper.
Setting a Document on the Machine You can set a stack of up to 50 letter or A4 size pages, or 20 legal, or 11" x 17", or B4 size pages into the machine for copying. However, the effective scanning width is up to 10" or B4 size paper. 1 Place your documents face up in the document feeder tray. If the documents are too long for the document feeder tray (e.g., legal size or 11" x 17"), pull out the document extension tray.
IMPORTANT Do not set the document guides so tight against the sides of the document, that the document bends. 3 Make sure the documents are below the load limit marks for A4/LTR or B4/LGL sizes. Using the Machine as a Copier 5 4 Insert the documents fully into the feeder until the leading edges of the documents stop.
Adjusting the Scan Settings Canon’s original UHQ (Ultra High Quality) imaging technology enables you to make copies that are very close to the quality of the original document. For best results, adjust the scan settings for special documents before copying. NOTE • The light indicators on the operation panel tell you the current settings. • After the document is copied, the settings return to the previously set settings before copying.
Making Copies Follow this procedure to use the machine as a copier. 1 Place your documents on the machine. For details on how to place your documents, see “Setting a Document on the Machine,” on p. 5-3. Copy Using the Machine as a Copier 5 2 Press [Copy]. 3 Specify the document settings. For details, see “Adjusting the Scan Settings,” on p. 5-5. Darker Standard Lighter Contrast Text Text/Photo Document Type NOTE When copying, the Resolution is fixed to [Ultra Fine].
1 2 3 4 5 6 7 8 9 5 Enter the number of copies (01 to 99) using the numeric keys. 0 NOTE If you make a mistake and want to enter a different copy quantity, press C (Clear). 6 Press [Start]. Copying starts.
Checking/Canceling Copy Jobs Flow of Checking Operations If you press [Monitor], the job status display appears. You can check the status of copy jobs on the display. Monitor 1 Press [Monitor]. 2 Press [ ] or [ ] to display <2. COPY> ➞ press [Set]. Using the Machine as a Copier 5 Set ➞ The recent job appears on the display. To scroll through the list of the jobs, press [▼] or [▲]. NOTE The Monitor screen does not appear during scanning. Stop 5-8 3 Press [Stop] to return to the Standby mode.
Canceling with the Stop Key Stop 1 Press [Stop]. ● If you press [Stop] during scanning: Set ❏ Press [Set]. The scanning stops and the job will be canceled. ● If there is only one job being processed: ]. If you do not want to cancel the job, press (#). 5 Using the Machine as a Copier ❏ Press [ The job will be canceled. ● If there are multiple jobs: ❏ Press [ Set ] to select the copy job ➞ press [ ]. ❏ If the prompt
The selected job will be canceled. NOTE • You cannot select multiple jobs and cancel them all at once. • When canceling multiple jobs, select and cancel one by one. Canceling from the Monitor Screen You can cancel a job during printing or while it is waiting to be processed. 1 Display the job you want to cancel. If necessary, see step1 of “Flow of Checking Operations,” on p. 5-8. Set 2 Press [Set]. 3 Press [ ].
Using a Relay Network 6 CHAPTER This chapter shows you how to relay documents and how to have documents relayed for you. You can set up your machine as a relay station to relay documents that you receive, or you can send documents to another fax machine and have the documents relayed for you. What Is Relay Broadcasting? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2 Setting Up and Using a Standard Relay Unit . . . . . . . . . . . . . . . . . . . . . . . . .
What Is Relay Broadcasting? In a relay broadcast, the originator fax machine sends a document over a long distance to another fax machine called the “relay unit.” After the relay unit receives your document, it automatically sends the document to several other fax machines in the local area. In this way, you can send a document to several fax machines in the same locality with only one long distance transmission.
Setting Up and Using a Standard Relay Unit This section shows you how to set up and manage a relay network with the standard relay features provided in the machine. Before you set up your machine to relay documents from the originator fax machine, confirm the following points: Follow the procedure in this section to set up your machine as a relay unit. When your machine is the relay unit, it receives the document from the originator, and relays it to several other destinations.
3 Set Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. ➞ 4 Set Press [▼] or [▲] until <6.FILE SETTINGS> appears ➞ press [Set]. ➞ 5 Set Press [▼] or [▲] until <2.RELAY TX GROUP> appears ➞ press [Set]. ➞ Using a Relay Network 6 6 Set Press [▼] or [▲] until <1.SETUP FILE> appears ➞ press [Set]. ➞ 1 2 3 4 5 6 7 8 9 7 0 Enter a two digit relay group number (00 to 99) using the numeric keys ➞ press [Set]. You can also press [▼] or [▲] to select a relay group number.
The SETUP FILE menu includes the following items: Setting Description 1.GROUP DIAL NAME Name (24 characters) Enter a name for the relay group. The name can be up to 24 characters long. Then, press [Set]. 2.PASSWORD 0-9999999 Enter a password (up to seven digits) to protect the relay box settings you are about to set up. After you set a password, you will have to enter it every time you want to view or change these settings. Enter a password, and press [Set]. 3.TRIGGER This is the ITU-T subaddress.
Setting Your machine will not print a copy of every document it relays to other fax machines. ON Your machine prints a copy of every document it relays to other fax machines. # OF RX COPIES 7.SELECT LOCATIONS TEL = 8.TX REPORT 6 Using a Relay Network Description OFF* If you turn PRINT RX DOC. ‘ON’, use this setting to specify the number of copies you want to print (01 to 99). Default setting: ‘01COPIES’* This item enables you to select the machines to receive the document your machine relays.
9 Stop Press [Stop] to return to the Standby mode. Changing the Relay Broadcast Settings Follow this procedure to change the relay broadcast settings. NOTE • If you want to add to the list of fax machines that receive relay broadcasts from your machine, make sure that the numbers you want to add are registered for one-touch or coded speed dialing.
1 2 3 4 5 6 7 8 9 4 0 Enter the two digit relay group number that you want to change using the numeric keys ➞ press [Set]. You can also press [▼] or [▲] to select a relay group number. ➞ Set The prompt will be displayed if you have previously set a password. Proceed to step 5. Otherwise, proceed to step 6. 1 2 3 4 5 6 7 8 9 5 0 Enter the password (up to seven digits) using the numeric keys ➞ press [Set]. If you have not previously set a password, proceed to step 6.
Deleting the Relay Group Follow this procedure to delete the relay group and all of its settings. 1 Data Registration Open all three one-touch speed dialing panels ➞ press [Data Registration] ➞ [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. If necessary, see steps 1 to 3 of “Setting Your Machine as a Relay Unit,” on p. 6-3. Set 2 Set Press [▼] or [▲] until <6.FILE SETTINGS> appears ➞ press [Set] ➞ [▼] or [▲] until <2.RELAY TX GROUP> appears ➞ press [Set]. 3 Set Press [▼] or [▲] until <3.
1 2 3 4 5 6 7 8 9 5 0 Enter the password (up to seven digits) using the numeric keys ➞ press [Set]. If you have not previously set a password, proceed to step 6. ➞ Set The relay group is deleted. Stop 6 Press [Stop] to return to the Standby mode. NOTE If the relay has been set for Timer Sending and the document is still in the memory, you cannot delete the relay group until the document has been sent. In this case, the following message is displayed.
Sending a Document to a Relay Unit for Relay Broadcasting Follow this procedure to send a document to a relay unit. NOTE In this procedure, your machine is the originator. ■ Before Sending a Document to Another Machine for Relay Broadcasting Confirm the following points on your machine: • Make sure your own machine’s telephone number is correctly registered. (See “Registering the Machine’s Telephone Number and Unit Name,” on p. 1-19.) • Enter a subaddress.
Sending a Document to a Relay Unit with Speed Dialing You can register a telephone number for relay sending under a one-touch speed dialing key or a coded speed dialing code. Check these points before you send a document to another party for relay broadcasting: • Contact the other party and ask for the ITU-T subaddress and password they are using for receiving documents they are to relay.
NOTE • You can adjust the resolution, contrast, and document type for scanning. (See “Adjusting the Scan Settings,” on p. 3-4.) • You can also specify a sender’s name with [TTI Selector]. (See “Selecting a Sender’s Name,” on p. 3-6.) 2 Open all three one-touch speed dialing panels ➞ press [Advanced Communication]. 3 Press [▼] or [▲] to display ➞ press [Set]. Advanced Communication Set ➞ 6 Dial the telephone number of the relay unit ➞ press [Set].
6 Password If an ITU-T password is required to start the relay broadcast, press [Password]. Otherwise, proceed to step 8. NOTE You must press [Password] within five seconds of pressing Set (Set) in step 5. If you wait longer than the timeout interval before pressing [Password], the machine starts scanning the document. The timeout interval can be turned ‘OFF’. (See “TX (Send) Settings,” on p. 11-14.
Using Confidential Mailboxes 7 CHAPTER This chapter shows you how to send and receive confidential documents. A confidential document is a document that does not print as soon as it is received. The receiving party must use a password to unlock their mailbox in order to print the document. Confidential sending and receiving is used for documents that you want only the person with the correct password to read. Setting Up and Using the Confidential Mailbox Feature . . . . . . . . . . . . . . . . . . . . . .
Setting Up and Using the Confidential Mailbox Feature This section shows you how to create your own mailbox, change the mailbox settings when necessary, and delete the mailbox when it is no longer needed. Creating a Confidential Mailbox Follow this procedure to create a private mailbox in order to hold confidential documents protected with a password. Data Registration 1 Open all three one-touch speed dialing panels. 2 Press [Data Registration].
6 Set Press [▼] or [▲] until <1.SETUP FILE> appears ➞ press [Set]. ➞ 1 2 3 4 5 6 7 8 9 7 0 Enter a two digit confidential mailbox number (from 00 to 99) using the numeric keys ➞ press [Set]. You can also press [▼] or [▲] to select a confidential mailbox number. ➞ Set NOTE If you enter a two digit code that has been previously set, the message <# ALREADY IN USE> appears on the LCD display. Press [▼] or [▲] until <1.FILE NAME> appears ➞ press [Set].
1 2 3 4 5 6 7 8 9 11 Enter a password (up to seven digits) using the numeric keys ➞ press [Set]. 0 ➞ Set NOTE • This password protects the confidential mailbox settings from unauthorized access. The next time you want to open your confidential mailbox or the CHANGE DATA menu to view the settings or make any changes, you have to enter this password. • You also have to enter this password to print documents you receive in your mailbox. Do not forget your password.
1 2 3 4 5 6 7 8 9 15 Enter an ITU-T password (up to 20 digits, including , #, and spaces) using the numeric keys ➞ press [Set]. 0 ➞ Set NOTE This setting is optional. If you set a password, confidential documents sent to you must include this password. 16 Press [▼] or [▲] until <5.# OF RX COPIES> appears ➞ press Set [Set]. ➞ 2 3 4 5 6 7 8 9 0 17 Enter a two digit number to specify the number of document copies to print using the numeric keys ➞ press [Set].
Changing Confidential Mailbox Settings Follow this procedure to change the settings for a confidential mailbox. To open a confidential mailbox, and to view and change the settings, you must know the confidential mailbox number and password. 1 Data Registration Open all three one-touch speed dialing panels ➞ press [Data Registration] ➞ [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. If necessary, see steps 1 to 3 of “Creating a Confidential Mailbox,” on p. 7-2.
1 2 3 4 5 6 7 8 9 5 0 Enter the password (up to seven digits) protecting access to the confidential mailbox using the numeric keys ➞ press [Set]. If you have not previously set a password, proceed to step 6. Set ➞ Set 6 Press [▼] or [▲] to display the setting you want to change ➞ press [Set]. You can change the file name, password, subaddress, RX password, and the # of RX copies. To change the settings for an item, follow the same procedure you used for the initial setup of the mailbox.
Deleting a Confidential Mailbox Follow this procedure to delete a confidential mailbox. 1 Data Registration Open all three one-touch speed dialing panels ➞ press [Data Registration] ➞ [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. If necessary, see steps 1 to 3 of “Creating a Confidential Mailbox,” on p. 7-2. Set 2 Set Press [▼] or [▲] until <6.FILE SETTINGS> appears ➞ press [Set] ➞ [▼] or [▲] until <1.CONFIDNTL MAILBOX> appears ➞ press [Set].
1 2 3 4 5 6 7 8 9 5 0 Enter the password protecting access to the confidential mailbox you want to delete using the numeric keys ➞ press [Set]. If you have not previously set a password, proceed to step 6. Set ➞ The confidential mailbox is deleted. NOTE If the message is displayed, there is at least one confidential document received in the mailbox. To delete the mailbox, print the document that has been received in the mailbox. 6 Press [Stop] to return to the Standby mode.
Receiving a Confidential Document When the machine receives a confidential document with a subaddress and/or password that matches the subaddress/password settings for your confidential mailbox, the document is stored inside the mailbox. After the machine receives a document in your confidential mailbox, it displays a message and prints a report unless this feature has been turned ‘OFF’. 12/31/2002 13:34 FAX 833 4423 WORLD ESTATE,INC. 001 ***************************** CONFID.
2 Set Press [▼] or [▲] to display ➞ press [Set]. ➞ 3 Set Press [▼] or [▲] until <2.CONFIDENTIAL RX> appears ➞ press [Set]. ➞ 1 2 3 4 5 6 7 8 9 4 Enter a two digit mailbox number (from 00 to 99) using the numeric keys ➞ press [Set]. 0 ➞ Set 1 2 3 4 5 6 7 8 9 5 Enter the password (up to seven digits) for the mailbox using the numeric keys ➞ press [Set].
Sending a Confidential Document Sending a document with a subaddress and password does not ensure that the document will be received as a confidential document. Before your machine sends a document, it cannot confirm that the other party has their machine set up for confidential receiving.
Sending a Confidential Document with the Advanced Communication Key Note these points about sending a confidential document to a confidential mailbox. • You can dial only one telephone number. • If you frequently need to send a confidential document to more than one location, register the numbers, subaddresses, and passwords for group dialing so you can use sequential broadcasting. (See “Setting Up Group Dialing,” on p. 2-24.
4 Set Press [▼] or [▲] until <1.CONFIDENTIAL TX> appears ➞ press [Set]. ➞ 1 2 3 4 5 6 7 8 9 5 Dial the telephone number ➞ press [Set]. You can specify the destination using regular dialing, one-touch speed dialing, coded speed dialing, access code dialing, or directory dialing. (See “Using Regular Dialing,” on p. 3-8, “Using Speed Dialing,” on p. 2-32, or “Using Directory Dialing,” on p. 2-39.) 0 Set ➞ NOTE • You can dial only one number.
NOTE You must press [Password] within five seconds of pressing Set (Set) in step 6. If you wait longer than the timeout interval before pressing [Password], the machine starts scanning the document. The timeout interval can be turned ‘OFF’. (See “TX (Send) Settings,” on p. 11-14.) 1 2 3 4 5 6 7 8 9 8 Enter the ITU-T password set on the other party’s machine using the numeric keys ➞ press [Set].
Using Confidential Mailboxes 7 7-16 Sending a Confidential Document
Using Polling 8 CHAPTER This chapter shows you how to set up and use polling sending and receiving. Polling is useful when one or both parties cannot be in the office at the same time. What Is Polling? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2 Before You Use Polling Receiving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-2 Polling Other Fax Machines to Receive a Document . . . . .
What Is Polling? Polling means one fax machine calls another fax machine and requests that the other fax machine send a document that it is holding. Unlike normal sending and receiving, in polling, the receiver always calls the sender. This is called polling to receive a document. The sender sends the document in response to a polling request by a telephone call from the receiver. NOTE Your machine can be set up to function in both roles.
Polling Other Fax Machines to Receive a Document Follow this procedure to poll another fax machine to receive the document that it is holding. This procedure starts polling the other fax machine immediately. NOTE You can also set the machine to poll at a preset time. (See “Polling to Receive at a Preset Time,” on p. 8-5.) 1 Open all three one-touch speed dialing panels ➞ press [Advanced Communication]. 2 Press [▼] or [▲] to display ➞ press [Set].
NOTE • When entering a number using regular dialing, if you see that you have entered an incorrect digit, press [Delete] to delete the rightmost digit ➞ enter the correct digit. • You can also use C (Clear) to clear the entire telephone number ➞ enter the telephone number again. • If you notice that you made a mistake while the machine is dialing the number, press (Stop) to return to the Standby mode ➞ start again. • You can also select a sender’s name with [TTI Selector].
NOTE You must press [Password] within five seconds of pressing Set (Set) in step 6. If you wait longer than the timeout interval before pressing [Password], the machine starts dialing the number. The timeout interval can be turned ‘OFF’. (See “TX (Send) Settings,” on p. 11-14.) 1 2 3 4 5 6 7 8 9 8 Enter the ITU-T password using the numeric keys ➞ press [Set]. 0 ➞ Set NOTE You must enter the correct password, including , #, and spaces, set on the other party’s machine.
• When you set up the speed dialing settings, turn ‘ON’ the OPTIONAL SETTING feature, and select ‘TX TYPE’. Select ‘POLLING RX’, and set the subaddress and password for the speed dialing key or code. (See “Setting Up One-Touch Speed Dialing,” on p. 2-6, or “Setting Up Coded Speed Dialing,” on p. 2-15.
6 Press [▼] or [▲] until <1.SETUP FILE> appears ➞ press [Set]. Set ➞ 1 2 3 4 5 6 7 8 9 7 0 Enter a two digit box number (00-99) for the preset polling box using the numeric keys ➞ press [Set]. You can also press [▼] or [▲] to select a preset polling box number. ➞ Set 8 Set Press [▼] or [▲] until <1.FILE NAME> appears ➞ press [Set].
1 2 3 4 5 6 7 8 9 11 Enter a password (up to seven digits) using the numeric keys ➞ press [Set]. 0 ➞ Set NOTE • This password protects your preset polling box settings from unauthorized access. To change these settings later, you will have to enter this password. • If you make a mistake while entering the password, press C (Clear) ➞ enter the correct password. 12 Press [▼] or [▲] until <3.SELECT LOCATIONS> appears ➞ Set press [Set].
● To set preset polling for everyday: ❏ Press [Set] twice. Set ➞ ❏ Press [▼] or [▲] to display an empty setting column ➞ press [Set]. Set ➞ 1 2 3 4 5 6 7 8 9 ❏ Enter the time to poll other fax machines using the numeric keys ➞ press [Set]. Enter the time in 24-hour notation (e.g., 1:00 p.m. as 13:00). 0 ➞ Set The message appears on the LCD display for a few seconds.
❏ Press [▼] or [▲] to display an empty setting column ➞ press [Set]. Set ➞ 1 2 3 4 5 6 7 8 9 ❏ Enter the time for your machine to poll other fax machines using the numeric keys ➞ press [Set]. Enter the time in 24-hour notation (e.g., 1:00 p.m. as 13:00). 0 ➞ Set The message appears on the LCD display for a few seconds.
2 Set Press [▼] or [▲] until <6.FILE SETTINGS> appears ➞ press [Set] ➞ [▼] or [▲] until <3.PRESET POLLING> appears ➞ press [Set]. If necessary, see steps 4 and 5 of “Polling to Receive at a Preset Time,” on p. 8-5. 3 Set Press [▼] or [▲] until <2.CHANGE DATA> appears ➞ press [Set]. ➞ 1 2 3 4 5 6 7 8 9 4 Enter the two digit number of the preset polling box that you want to change using the numeric keys ➞ press [Set]. You can also press [▼] or [▲] to select the preset polling box number.
NOTE To change the password, you have to first enter the old password (it is not displayed as you enter it) ➞ press Set (Set) ➞ enter a new password (it is displayed as you enter it) ➞ press Set (Set). 7 Stop When you are finished making changes, press [Stop] to return to the Standby mode. Deleting a Preset Polling Box Follow this procedure to delete preset polling box. 1 Data Registration Open all three one-touch speed dialing panels ➞ press [Data Registration] ➞ [▼] or [▲] until <3.
1 2 3 4 5 6 7 8 9 4 0 Enter the two digit number of the preset polling box you want to delete using the numeric keys ➞ press [Set]. You can also press [▼] or [▲] to select the preset polling box number. Set ➞ 1 2 3 4 5 6 7 8 9 5 0 Enter the password (up to seven digits) protecting the preset polling box using the numeric keys ➞ press [Set]. If you have not previously set a password for the preset polling box, proceed to step 6. Set ➞ The preset polling box is deleted.
Setting Up Polling Sending This section shows you how to set up your machine to store and hold a document until it is polled by another fax machine to send it. Before You Can Be Polled to Send Before you set up your polling box, contact the parties who are going to poll your machine to receive documents and confirm the following points: • The other parties must know your ITU-T subaddres. • If you are using an ITU-T password for the polling box, they must also know this password.
3 Set Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. ➞ 4 Set Press [▼] or [▲] until <6.FILE SETTINGS> appears ➞ press [Set]. ➞ 5 Set Press [▼] or [▲] until <4.POLLING BOX> appears ➞ press [Set]. ➞ Press [▼] or [▲] until <1.SETUP FILE> appears ➞ press [Set]. ➞ 1 2 3 4 5 6 7 8 9 0 Set 7 8 Enter a two digit polling box number (00-99) using the numeric keys ➞ press [Set]. You can also press [▼] or [▲] to select the polling box number.
8 Set Press [▼] or [▲] until <1.FILE NAME> appears ➞ press [Set]. ➞ 1 2 3 4 5 6 7 8 9 9 Enter a file name for the polling box (up to 24 characters and spaces) using the numeric keys ➞ press [Set]. 0 ➞ Set The message appears on the LCD display for a few seconds. 10 If you want to set a password to protect the polling box, press Set [▼] or [▲] until <2.PASSWORD> appears ➞ press [Set]. If you do not want to set a password, proceed to step 12.
12 Press [▼] or [▲] until <3.SUBADDRESS> appears➞ press Set [Set]. ➞ 1 2 3 4 5 6 7 8 9 0 13 Enter an ITU-T subaddress (up to 20 digits) using the numeric keys ➞ press [Set]. This is the ITU-T standard subaddress. An ITU-T subaddress is a number of up to 20 digits long which can include spaces, and the symbols and #. Set ➞ NOTE • If you make a mistake while entering the subaddress, press the correct subaddress. • You cannot enter a subaddress that is already in use.
Set 16 Press [▼] or [▲] until <5.ERASE AFTER TX> appears ➞ press [Set]. ➞ Set 17 Press [▼] or [▲] to display or ➞ press [Set]. : The document in the polling box is erased after it is sent in response to a polling request from another fax machine. : The document in the polling box is not erased after it is sent. Select this setting if you expect that the document will be polled by more than one fax machine.
NOTE • You can adjust the resolution, contrast, and document type for scanning. (See “Adjusting the Scan Settings,” on p. 3-4.) • You can also specify a sender’s name with [TTI Selector]. (See “Selecting a Sender’s Name,” on p. 3-6.) Advanced Communication 2 Open all three one-touch speed dialing panels. 3 Press [Advanced Communication] ➞ press [Set] twice. ➞ Set 1 2 3 4 5 6 7 8 9 4 Enter the two digit number of the polling box using the numeric keys ➞ press [Set].
Changing the Polling Box Settings Follow this procedure to change the settings of the polling box setup file. 1 Data Registration Open all three one-touch speed dialing panels ➞ press [Data Registration] ➞ [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. If necessary, see steps 1 to 3 of “Setting Up a Polling Box,” on p. 8-14. Set 2 Set Press [▼] or [▲] until <6.FILE SETTINGS> appears ➞ press [Set] ➞ [▼] or [▲] until <4.POLLING BOX> appears ➞ press [Set].
6 Set Press [▼] or [▲] to display the setting you want to change ➞ press [Set]. To change the settings for an item, follow the same procedure you used for the initial setup of the polling box. (See “Setting Up a Polling Box,” on p. 8-14.) NOTE To change the password, you have to first enter the old password (it is not displayed as you enter it) ➞ press Set (Set) ➞ enter a new password (it is displayed as you enter it) ➞ press Set (Set).
3 Set Press [▼] or [▲] until <3.DELETE FILE> appears ➞ press [Set]. ➞ 1 2 3 4 5 6 7 8 9 4 0 Enter the two digit number of the polling box you want to delete using the numeric keys ➞ press [Set]. You can also press [▼] or [▲] to select the polling box number. ➞ Set 1 2 3 4 5 6 7 8 9 5 0 Enter the password (up to seven digits) using the numeric keys ➞ press [Set]. If you have not previously set a password, skip this step, and proceed to step 6. ➞ Set The polling box is deleted.
Special Sending/Receiving Features 9 CHAPTER This chapter describes some additional features for sending and receiving documents. Transferring Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2 Before You Setup Document Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-2 Setting Up the Machine for Document Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Transferring Documents Special Sending/Receiving Features The Transfer mode tells the machine to receive documents, and then transfer them automatically to a fax machine at your home or at another work site. The day and time for the machine to switch to the Transfer mode can be preset. This feature is especially convenient for receiving important documents from a country several time zones away from your country.
Setting Up the Machine for Document Transfer Data Registration Set 1 Open all three one-touch speed dialing panels. 2 Press [Data Registration]. 3 Special Sending/Receiving Features Follow the procedure below to create a file in order for the machine to automatically transfer documents to a selected location. Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. ➞ Set 4 Press [▼] or [▲] until <6.FILE SETTINGS> appears ➞ press [Set]. ➞ Set 5 9 Press [▼] or [▲] until <5.
Set 7 Press [▼] or [▲] to display the setting you want ➞ press [Set]. The SETUP FILE menu includes the following items: Setting 1. FILE NAME Enter a file name up to 24 characters long. Then, press [Set]. 2. SELECT LOCATIONS Select the numbers of the fax machines where you want to transfer your documents.
Setting 1.START TIME Sets the time for the machine to enter and leave the Transfer mode. If you do not set the timer, you can still switch the Transfer mode ON/OFF manually. Sets a specified time for the machine to automatically start the transfer operation. EVERYDAY* Sets the machine to start the transfer operation everyday. You can set up to five start times for every day of the week. SELECT DAYS 1.SUN to 7.SAT Sets the machine to start the transfer operation only on selected days of the week.
Turning the Transfer Mode ON and OFF You can use this procedure to move the machine in and out of the Transfer mode, as long as the timer has not been set to switch the machine in and out of the Transfer mode automatically. However, even if the timer has been set, you can still use this procedure to manually put the machine into the Transfer mode before the timer does it automatically. Turning the Transfer Mode ON Follow this procedure to manually turn the Transfer mode ‘ON’ at any time.
1 2 3 4 5 6 7 8 9 2 If you have registered a password, enter your password using the numeric keys ➞ press [Set]. 0 ➞ Set The Transfer mode is turned ‘OFF’, and the machine returns to the Standby mode. Changing the Transfer Settings 1 Data Registration Open all three one-touch speed dialing panels ➞ press [Data Registration] ➞ [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. If necessary, see steps 1 to 3 of “Setting Up the Machine for Document Transfer,” on p. 9-3.
1 2 3 4 5 6 7 8 9 4 0 Enter the password (up to seven digits) protecting the transfer setup file using the numeric keys ➞ press [Set]. If you have not previously set a password, proceed to step 5. ➞ Set Special Sending/Receiving Features Set 5 Press [▼] or [▲] to display the desired setting that you want to change ➞ press [Set]. To change the settings for an item, follow the same procedure you used for the initial setup of the transfer box.
Canceling the Transfer Settings Follow this procedure to delete the transfer setup file and cancel the transfer settings. 1 Data Registration Open all three one-touch speed dialing panels ➞ press [Data Registration] ➞ [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. If necessary, see steps 1 to 3 of “Setting Up the Machine for Document Transfer,” on p. 9-3. 2 Set Press [▼] or [▲] until <6.FILE SETTINGS> appears ➞ press [Set] ➞ [▼] or [▲] until <5.TRANSFER> appears ➞ press [Set].
Using Memory Lock Special Sending/Receiving Features Normally, a document prints as soon as you receive it. However, there may be occasions when you want the machine to store all documents in memory until you are ready to print them. Locking the machine to receive and store all documents in memory is called “Memory Lock.
Set 4 Press [▼] or [▲] until <7.SYSTEM SETTINGS> appears ➞ press [Set]. ➞ If the prompt is displayed, enter the System Administrator’s password using the numeric keys ➞ press Set (Set). 5 Press [▼] or [▲] until <1.MEMORY LOCK RX> appears ➞ press [Set]. ➞ Set 6 Press [▼] or [▲] to display ➞ press [Set]. If you select , press (Stop) to return to the Standby mode. ➞ Set 7 Press [▼] or [▲] to display the desired Memory Lock setting ➞ press [Set].
Setting 2.REPORT Sets the machine to print reports. This setting affects only reports that print automatically, such as activity reports for sending and receiving, and Activity Management Reports. OUTPUT NO* No report prints while in the Memory Lock mode. OUTPUT YES A report prints while the machine is in the Memory Lock mode. Sets the time for the machine to enter and leave the Memory Lock mode. The timer settings are optional.
Turning Memory Lock ON Follow this procedure to put the machine in the Memory Lock mode if the Memory Lock mode timer has not been set, or if you want to put the machine in the Memory Lock mode before the timer activates the Memory Lock mode. Memory Reception 1 Open all three one-touch speed dialing panels. 2 Press [Memory Reception]. If you have not set the memory lock password (see step 7 in “Setting a Time and Password for Memory Lock,” on p.
Turning Memory Lock OFF and Printing Documents Follow this procedure to turn the Memory Lock ‘OFF’ and print the documents received in memory. NOTE If the timer is set for the Memory Lock mode, the machine enters and leaves the Memory Lock mode automatically at the specified times. (See “Setting a Time and Password for Memory Lock,” on p. 9-10.) Special Sending/Receiving Features 1 2 When the Memory Lock mode is ‘ON’, the message is displayed instead of the Standby display.
When the Machine Displays 1 Check the LCD display messages.
2 As soon as you refill and close the paper cassette, replace the toner cartridge and close the printer cover, or pick up the printed pages in the output tray, the pages stored in memory are automatically printed. Special Sending/Receiving Features NOTE • As each page is printed, it is deleted from the memory. • If the memory becomes full, you cannot receive the remaining pages. Contact the other party and ask them to send the document again.
Printing a Memory List Follow this procedure to print a list of all documents currently stored in memory. 12/31/2002 13:01 FAX 833 4423 WORLD ESTATE,INC. 001 **************************** *** DOCUMENT MEMORY LIST *** **************************** 0011 1 Memory Reference MODE DELAYED TX DESTINATION TEL/ID [*002]HUNT INVESTMENTS PGS. 2 SET TIME ST. TIME 12/31 13:00 23:30 SENDER NAME R.LOUIS Open all three one-touch speed dialing panels ➞ press [Memory Reference].
Printing a Document in Memory Follow this procedure to print a document in memory. Special Sending/Receiving Features NOTE To select a document for printing, you must know its transaction number. You may want to print a memory list for reference. (See “Printing a Memory List,” on p. 9-17.) 1 Open all three one-touch speed dialing panels ➞ press [Memory Reference]. 2 Press [▼] or [▲] until <3.PRINT DOCUMENT> appears ➞ press [Set].
5 Press [ ] to print only the first page of a document with multiple pages, or press [#] to print the entire document. Printing starts. 6 Press [Stop] to return to the Standby mode.
Sending a Document in Memory to a Different Destination Follow this procedure to send a document stored in memory to another destination. Special Sending/Receiving Features NOTE To select a document for sending, you must know its transaction number. You may want to print a memory list for reference. (See “Printing a Memory List,” on p. 9-17.) 1 Open all three one-touch speed dialing panels ➞ press [Memory Reference]. 2 Press [▼] or [▲] until <4.RESEND DOCUMENT> appears ➞ press [Set].
Set 5 Dial the fax number ➞ press [Set]. You can specify the destination using regular dialing, one-touch speed dialing, coded speed dialing, group dialing, access code dialing, or directory dialing. (See “Using Regular Dialing,” on p. 3-8, “Using Speed Dialing,” on p. 2-32, or “Using Directory Dialing,” on p. 2-39.) ➞ 6 Set Set Press [TTI Selector] ➞ [▼] or [▲] until the desired sender’s name appears on the LCD display.
Erasing a Document from Memory Follow this procedure to erase a document from memory. To delete a document from memory, you can use [Delete File] or [Memory Reference]. Special Sending/Receiving Features NOTE To select a document for deletion, you must know its transaction number. You may want to print a memory list for reference. (See “Printing a Memory List,” on p. 9-17.) Deleting a Document with the Delete File Key Delete File 1 Press [Delete File].
4 Press [ ] to delete the selected document. If you do not want to delete the selected document, press (#). After you press [ ], the document is erased. Stop 5 Press [Stop] to return to the Standby mode. 1 Open all three one-touch speed dialing panels ➞ press [Memory Reference]. 2 Press [▼] or [▲] until <5.DELETE DOCUMENT> appears ➞ press [Set]. Memory Reference Set ➞ NOTE If a pound sign (#) precedes the transaction number, the document is being held in memory for redialing and sending.
1 2 3 4 5 6 7 8 9 4 Enter the password using the numeric keys ➞ press [Set]. If you have not previously set a password for the document stored in memory, proceed to step 5. 0 ➞ Set 5 Press [ ] to delete the selected document. If you do not want to delete the selected document, press Special Sending/Receiving Features After you press [ ], the document is erased. Stop 6 Press [Stop] to return to the Standby mode. 9 9-24 Erasing a Document from Memory (#).
TX Document Archiving This function sends a copy of the documents that are sent from this machine to another location (fax machine, I-Fax machine, Personal Computer and FTP server) for archiving. This is based on the settings of the Transfer mode. NOTE If you are using the LASER CLASS 730i or LASER CLASS 720i, you can specify an I-Fax machine, Personal Computer, and FTP server as the destinations.
• TX Document Archiving only works for memory sending (including Relay Broadcasting). • TX Document Archiving does not support the following sending methods: Direct sending, Polling sending, and Transferring. • While the TX Document Archiving feature is enabled, the Direct TX LED is off and you cannot use Direct sending. If Direct sending is required, the document must be sent manually.
Set 5 Press [▼] or [▲] until <6. TX DOC. ARCHIVING> appears ➞ press [Set]. ➞ Set 6 Press [▼] or [▲] to select ➞ press [Set]. Stop 7 Press [Stop] to return to the Standby mode. ➞ The TX Document Archiving is set to ‘ON’, and the machine returns to the Standby mode. In order to use the TX Document Archiving, you must turn the Transfer mode ‘ON’. (See “Turning the Transfer Mode ON and OFF,” on p. 9-6.) NOTE • TX Document Archiving will be performed once for each document transmitted.
Turning the TX Document Archiving OFF Follow this procedure to turn TX Document Archiving ‘OFF’. Open all three one-touch speed dialing panels. Data Registration 2 Press [Data Registration]. Set 3 Special Sending/Receiving Features 1 Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. ➞ Set 4 Press [▼] or [▲] until <7.SYSTEM SETTINGS> appears ➞ press [Set]. ➞ 9 Set 5 Press [▼] or [▲] until <6. TX DOC. ARCHIVING> appears ➞ press [Set].
Set 6 Press [▼] or [▲] to select ➞ press [Set] ➞ 7 Press [Stop] to return to the Standby mode. ➞ The TX Document Archiving is set to ‘OFF’, and the machine returns to the Standby mode.
What Happens to the Memory After a Power Failure? If power to the machine is lost due to a power failure, or if the machine is accidentally disconnected, a built-in battery keeps a trickle of current supplied to the memory so all of the documents currently stored in memory can be saved for up to 12 hours.
Special Sending/Receiving Features • If the backup battery cannot preserve data even after you plug in the power source and the machine is left ON for one day (24 hours), call your local authorized canon dealer, and have the backup battery replaced.
Special Sending/Receiving Features 9 9-32 What Happens to the Memory After a Power Failure?
Other Special Features 10 CHAPTER This chapter describes some convenient features that you may want to use in daily operations. Using the Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2 Tone Dialing on a Pulse Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4 Setting Up and Using PIN Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using the Telephone Follow this procedure to use the telephone for voice communication if you have installed the optional handset kit. (See Chapter 1, “Before You Start Using This Machine,” in the Reference Guide.) 1 Pick up the handset, or press [Hook]. 2 When you hear the dial tone, specify the destination. Other Special Features Hook You can specify the destination using regular dialing, one-touch speed dialing, coded speed dialing, access code dialing, or directory dialing.
When the other party answers your call, speak into the handset. If you did not pick up handset in step 1, pick up the handset as soon as you hear the other party answer. The other party cannot hear you until you pick up the handset. NOTE If the other party does not answer, or if the line is busy, hang up the handset, press (Hook), or (Stop) to disconnect.
Tone Dialing on a Pulse Line Many telephone information services for banks, airline reservations, hotel reservations, etc., require tone dialing for their services. If your machine is connected to a rotary pulse line, follow this procedure to temporarily set the machine for tone dialing. 1 Hook Press [Hook]. Other Special Features Pick up the handset if you have installed the optional handset kit. (See Chapter 1, “Before You Start Using This Machine,” in the Reference Guide.
1 2 3 4 5 6 7 8 9 4 Enter the numbers requested by the information service using the numeric keys.
Setting Up and Using PIN Codes PIN (Personal Identification Number) codes prevent unauthorized personnel from making calls. To protect privileged access to the telephone lines, only authorized users are entrusted with the PIN codes for daily operations. Some PBX (Private Branch Exchange) systems require that a PIN code be entered when dialing a number to make a call or sending a document by fax.
Set 5 Press [▼] or [▲] until <7.PIN CODE> appears ➞ press [Set]. ➞ Set 6 Press [▼] or [▲] to display ➞ press [Set]. If you do not want to set the PIN code access feature, select ➞ press Set (Set) ➞ proceed to step 9. ➞ Set 7 If your PBX always requires PIN code entry, press [▼] or [▲] to display ➞ press [Set]. ➞ Set 8 Press [▼] or [▲] to select or ➞ press [Set].
Dialing with a PIN Code after the Number If you set of the PIN Code setting to ‘OFF’, you can perform the procedure described below. (See “Setting a PIN Code,” on p. 10-6.) 1 Place your documents on the machine. For instructions explaining how to place your documents on the machine, see “Setting the Document on the Machine,” on p. 3-3. Other Special Features NOTE • You can adjust the resolution, contrast, and document type for scanning. (See “Adjusting the Scan Settings,” on p. 3-4.
5 Start Press [Start]. NOTE To enter the PIN code immediately, press (Start). Otherwise, the machine waits five seconds before it displays . This timeout feature can be turned ‘OFF’. (See “TX (Send) Settings,” on p. 11-14.) 2 3 4 5 6 7 8 9 6 0 Set Enter the PIN code (up to 20 digits, including , #, and spaces) using the numeric keys. The PIN code is not displayed as you enter it. 7 Press [Set]. Other Special Features 1 Transmission starts.
2 Open all three one-touch speed dialing panels ➞ press [Pin Code]. 3 Enter the telephone number using the numeric keys ➞ press [Set]. Pin Code 1 2 3 4 5 6 7 8 9 0 Set Other Special Features NOTE Repeat steps 2 and 3 for each telephone number in a sequential broadcast. In a sequential broadcast, you must dial the second destination within five seconds of dialing the first destination. All subsequent destinations must be specified within 10 seconds of each other.
Setting PIN Code Access for Speed Dialing This method enables you to register one-touch and coded speed dialing keys for PIN code access. When a user attempts to dial with a speed dialing key, the machine prompts the user to enter a PIN code. If you set of the PIN Code setting to ‘OFF’, you can perform the procedure described below. (See “Setting a PIN Code,” on p. 10-6.) 1 Select the speed dialing location to register the telephone number.
Using Speed Dialing with PIN Code Access If you registered a PIN code when you registered numbers for speed dialing, perform the following procedure. (See “Setting PIN Code Access for Speed Dialing,” on p. 10-11.) 1 Place your documents on the machine. For instructions explaining how to place your documents, see “Setting the Document on the Machine,” on p. 3-3. Other Special Features NOTE • You can adjust the resolution, contrast, and document type for scanning. (See “Adjusting the Scan Settings,” on p.
1 2 3 4 5 6 7 8 9 4 Enter the PIN code (up to 20 digits) using the numeric keys. The PIN code is not displayed as you enter it. 0 Set 5 Press [Set]. Transmission starts. Forced PIN Code Access 1 Place your documents on the machine. For instructions explaining how to place your documents, see “Setting the Document on the Machine,” on p. 3-3. NOTE • You can adjust the resolution, contrast, and document type for scanning. (See “Adjusting the Scan Settings,” on p. 3-4.
1 2 3 4 5 6 7 8 9 2 0 Dial the telephone number using the numeric keys, press a speed dialing key, or press [Coded Dial] followed by a three digit code. 1 72 Coded Dial Other Special Features Start 1 2 3 4 5 6 7 8 9 3 Press [Start]. 4 Enter the PIN code (up to 20 digits) using the numeric keys. The PIN code is not displayed as you enter it. 0 Set 5 Press [Set]. Transmission starts.
Setting Up the Program One-Touch Key 1 Open all three one-touch speed dialing panels. Data Registration 2 Press [Data Registration]. Set 3 Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. ➞ Set 4 Press [▼] or [▲] until <1.USER SETTINGS> appears ➞ press [Set]. 10 ➞ Set 5 Press [▼] or [▲] until <6.PROG 1-TOUCH KEY> appears ➞ press [Set].
Set 6 Press [▼] or [▲] until the number of the one-touch speed dialing key under which you want to assign a function appears ➞ press [Set]. You must select a one-touch speed dialing key in which no telephone number has been registered. ➞ Set 7 Press [▼] or [▲] to display
Description RELAY Sets the one-touch speed dialing key to substitute for the procedure of opening all three one-touch speed dialing panels, pressing [Advanced Communication], and selecting . Whenever you want to use the Relay Transmission feature, press the one-touch speed dialing key set for this feature. POLLING Sets the one-touch speed dialing key to substitute for the procedure of opening all three one-touch speed dialing panels, pressing [Advanced Communication], and selecting .
Setting Up and Using the Optional Stamp Feature If the optional stamp feature is provided on your machine, you can set the machine to stamp the front, lower left corner of every page you scan for sending. Setting Up the Stamp Feature Follow this procedure to set up the stamp feature. Other Special Features IMPORTANT The stamp feature is available as an option. If the stamp option is not provided on your machine, you cannot access this setting.
Set 5 Press [▼] or [▲] until <4.FAX DEFAULT> appears ➞ press [Set]. ➞ Set 6 Press [▼] or [▲] until <5.TX STAMP> appears ➞ press [Set]. ➞ NOTE This item does not appear on the menu unless your machine is equipped with the stamp option. Set 7 Press [▼] or [▲] to display or ➞ press [Set]. Stop 8 Press [Stop] to return to the Standby mode. Setting Up the Stamp Action Follow this procedure to set up the stamp action when the stamp feature is turned ON.
Set 3 Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. ➞ Set 4 Press [▼] or [▲] until <3.TX SETTINGS> appears ➞ press [Set]. ➞ Set 5 Press [▼] or [▲] until <6.STAMP ACTION> appears ➞ press [Set]. Other Special Features ➞ Set 6 Press [▼] or [▲] to display or ➞ press [Set]. : Stamps all documents you scan for direct and memory sending. : Stamps only documents you scan for direct sending.
Turning the Stamp Feature ON/OFF If you have set TX STAMP to ‘TX STAMP ON’, documents are stamped according to the setting made in the STAMP ACTION menu. Follow the procedure below to temporarily turn OFF the TX STAMP feature. 1 Place your documents on the machine. For instructions explaining how to place your documents, see “Setting the Document on the Machine,” on p. 3-3. 2 Open all three one-touch speed dialing panels ➞ press [Stamp (Option)].
How the Machine Operates with Default Settings There are many minor features that you can change to customize the operation of the machine. Some of these features are listed in the table below. The description in the third column is a description of the default setting. In other words, this is how the machine operates unless you change the referenced setting. If your machine is not operating as described, the default settings may have already been changed.
Menu Item Description of Default ECM Sending/ Receiving ECM TX ECM RX The machine is set to conduct all transactions using ECM (Error Correction Mode). If transmission speed appears to be extremely slow, you may be able to speed up transmission time by turning ECM ‘OFF’. (See “TX (Send) Settings,” on p. 11-14, or “RX (Receive) Settings,” on p. 11-17.) Energy Saver ENERGY SAVER If the machine remains idle for a specified time period, it enters the Energy Saver mode.
Other Special Features Feature Menu Item Redialing AUTO REDIAL If the other party’s line is busy, the machine is set to perform two redialing attempts within two minutes. You can increase the number of redialing attempts and the length of the time interval between attempts. (See “TX (Send) Settings,” on p. 11-14.) Reduction of Document Image RX REDUCTION All documents are automatically reduced to fit on one sheet of paper.
Unit Name, Unit Telephone Number Menu Item USER TEL NO. UNIT NAME Description of Default Your registered identification and fax number are printed at the top and outside the image border of every document you send. This feature is required by the Telephone Consumer Protection Act of 1991 in the United States. Your number is prefixed by the word ‘FAX’. (See “User Settings,” on p. 11-5.
Other Special Features 10 10-26 How the Machine Operates with Default Settings
Summary of Important Settings 11 CHAPTER This chapter contains a comprehensive list of all the settings you can perform using the FAX SETTINGS menu. The settings that determine how the machine operates are called user data settings. These important settings can be switched ‘ON’ and ‘OFF’ to customize the operation of the machine. Opening the Additional Functions Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2 Summary of User Data Settings . . . . . . . . . . . . . . . .
Opening the Additional Functions Menu Follow this procedure to display the user data settings. Open all three one-touch speed dialing panels. Data Registration 2 Press [Data Registration]. Set 3 Summary of Important Settings 1 Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set] to display the next menu. ➞ Set 4 Press [▼] or [▲] to display the item you want to set or change ➞ press [Set]. For details about the individual settings, refer to their respective sections.
Summary of User Data Settings Here is a summary of the FAX SETTINGS menus. ■ 1.USER SETTINGS Use these settings to set up the operating environment of the machine. These settings include important features like registering sender names and the unit’s telephone number, setting alarms and the telephone line type. Perform these settings as soon as you set up your machine. After they are set, you should not need to change them very often. (See “User Settings,” on p. 11-5.) ■ 3.
Summary of Important Settings ■ 8.LAN SETTINGS See the Sending Guide. For the LASER CLASS 710, the installation of the optional Network Kit III is necessary to access these items.
User Settings Follow this procedure to set the user settings. Setting Procedure 1 Open all three one-touch speed dialing panels. Data Registration 2 Press [Data Registration]. Set 3 Summary of Important Settings Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. ➞ Set 4 Set 5 Press [Set]. Press [▼] or [▲] to display the item you want to set or change ➞ press [Set]. For more information on the available User Settings, see the table on the next page.
Setting Item 1. TEL LINE SETTINGS Summary of Important Settings 1. LINE 1 2. LINE 2 Description Set the user’s telephone numbers on your machine, the type of telephone line to which your machine is connected, transmission start speed, and reception start speed. If you have installed the optional Dual-Line Upgrade Kit, this item appears on the LCD display. 1. USER TEL NO. Register your fax number. (See “Registering the Machine’s Telephone Number and Unit Name,” on p. 1-19.
3. SENDER NAME Description Register up to 99 alternate sender’s names. Before you send a document, press [TTI Selector] and select a name to replace the name you registered for the unit’s name. (See “Registering Sender’s Names,” on p. 1-24.) 1. SENDER NAME REG. Register the sender’s names. 2. PERSONAL SETTINGS Set the sender’s telephone number to be printed as part of the TX Terminal ID on the document the other party receives when sending a document with a registered sender’s name. 1.
Setting Item Description 2.I-FAX See the Sending Guide. For the LASER CLASS 710, the installation of the optional Network Kit III is necessary to access these items. ON* The TX terminal ID will be included in the document that is scanned and sent by I-Fax. 1.TTI POSITION OUTSIDE IMAGE* Terminal ID appears outside the image border of the document. INSIDE IMAGE Terminal ID appears inside the image border of the document. 2.
Set a one-touch speed dialing key to function as [Delayed Transmission]. Whenever you want to use the Delayed Transmission feature, press the one-touch speed dialing key set for this feature. 6. CONFIDENTIAL Set a one-touch speed dialing key to substitute for the procedure of opening all three one-touch speed dialing panels, pressing [Advanced Communication], and selecting . Whenever you want to use the Confidential Mailbox feature, press the one-touch speed dialing key set for this feature.
Setting Item 7. OFFHOOK ALARM The Off Hook alarm sounds if the optional handset or extension telephone is left off the hook. OFF No Off Hook alarm sounds when the optional handset is not in the handset cradle. 1.AUTO* 1.LINE 1 You can select a preferred telephone line for sending faxes or disable the transmission of outgoing faxes altogether. The machine selects the line that is idle automatically. You can preset which line will have priority when both lines are idle. Sets the line priority to Line 1.
Report Settings Follow this procedure to set the report settings. 1 Open all three one-touch speed dialing panels. Data Registration 2 Press [Data Registration]. Set 3 Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. ➞ Set 4 Press [▼] or [▲] until <2.REPORT SETTINGS> appears ➞ press [Set]. ➞ Summary of Important Settings Setting Procedure 11 Set 5 Press [▼] or [▲] to display the item you want to set or change ➞ press [Set].
Stop 6 Press [Stop] to return to the Standby mode. Setting Item 1. TX REPORT PRINT ERROR ONLY* REPORT WITH TX IMAGE Summary of Important Settings Prints a report only if an error occurs. Only available for ‘PRINT ERROR ONLY’ or ‘OUTPUT YES’. A prompt asks you to confirm whether to print the first page of the document to remind you of what it contains. OFF No prompt appears, and no first page is printed. OUTPUT YES A report prints for every transmission.
4. ACTIVITY REPORT 1. AUTO PRINT* Description Prints an Activity Management Report. (See “Printing the Activity Management Report,” on p. 12-9.) Prints an activity report after every 40 transactions. ON* An activity report prints after the 40th transaction is complete. OFF No activity report prints after the 40th transaction is complete. 2. DAILY REPORT TIME Sets the time when the machine is to print an Activity Report everyday. OFF* A time is not set to print a transaction report everyday.
TX (Send) Settings Follow this procedure to set the TX settings. Setting Procedure Open all three one-touch speed dialing panels. Data Registration 2 Press [Data Registration]. Set 3 Summary of Important Settings 1 Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. ➞ Set 4 Press [▼] or [▲] until <3.TX SETTINGS> appears ➞ press [Set]. ➞ 11 Set 5 press [▼] or [▲] to display the item you want to set or change ➞ press [Set].
Setting Item 1. ECM TX Description Turns ECM (Error Correction Mode) for transmission ‘OFF’ and ‘ON’. This switch does not affect the settings for one-touch or coded speed dialing. (See “Using Speed Dialing,” on p. 2-32.) ON* All transmissions are sent in the ECM if the other party’s fax machine supports ECM. OFF ECM is turned ‘OFF’. 2. PAUSE TIME From 01 to 15SEC; 02SEC* Sets the length of the pause entered between numbers when you press [Redial/Pause]. (See “Adjusting the Length of a Pause,” on p.
Setting Item 5. TIME OUT The machine scans the document in five or ten seconds after you enter the telephone number. OFF Press [Start] to begin transmission. Otherwise, the machine returns to the Standby mode. Select whether to stamp every document you send, or only documents sent using direct or memory sending. This setting is available only after installing the optional Stamp Kit on your machine. DIRECT & MEMORY TX* Stamps documents sent using direct and memory sending.
RX (Receive) Settings Follow this procedure to set the RX settings. 1 Open all three one-touch speed dialing panels. Data Registration 2 Press [Data Registration]. Set 3 Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. ➞ Set 4 Press [▼] or [▲] until <4.RX SETTINGS> appears ➞ press [Set]. ➞ Summary of Important Settings Setting Procedure 11 Set 5 Press [▼] or [▲] to display the item you want to set or change ➞ press [Set].
Stop 6 Press [Stop] to return to the Standby mode. Setting Item 1. ECM RX Turns the ECM (Error Correction Mode) for receiving ‘OFF’ and ‘ON’. This switch does not affect the settings for one-touch or coded speed dialing. (See “Using Speed Dialing,” on p. 2-32.) ON* All receptions are received in the ECM if the other party’s machine supports ECM. OFF ECM is turned ‘OFF’. 2. RECEIVE MODE Switches the Receive mode between Automatic Receive mode and Manual Receive mode.
Printer Settings Follow this procedure to set the printer settings. 1 Open all three one-touch speed dialing panels. Data Registration 2 Press [Data Registration]. Set 3 Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. ➞ Set 4 Press [▼] or [▲] until <5. PRINTER SETTINGS> appears ➞ press [Set]. ➞ Summary of Important Settings Setting Procedure 11 Set 5 Press [▼] or [▲] to display the item you want to set or change ➞ press [Set].
Stop 6 Press [Stop] to return to the Standby mode. Setting Item 1. # OF COPIES Select the number of copies (from 01 to 99) of received documents you want to print. The default setting is ‘01COPIES’ *. 2. SELECT CASSETTE Select how you want oversized documents to be divided when the paper cassette is loaded with a smaller paper size. 1. CASSETTE SW A Select how legal size documents are divided.
Setting Item 3. RX REDUCTION Description Receives document images at a reduced size. ON* Turns ON image reduction. OFF Turns OFF image reduction. 1. RX REDUCTION AUTO SELECTION* The machine automatically reduces the image to the selected paper size. FIXED REDUCTION You set the reduction percentage (75%, 90%*, 95%, or 97%). Select the direction of the reduction based on the fixed reduction percentage selected above. VERTICAL ONLY* Reduction percentage is performed in the vertical direction only.
File Settings Follow this procedure to set the file settings. Setting Procedure Open all three one-touch speed dialing panels. Data Registration 2 Press [Data Registration]. Set 3 Summary of Important Settings 1 Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. ➞ Set 4 Press [▼] or [▲] until <6.FILE SETTINGS> appears ➞ press [Set]. ➞ 11 Set 5 Press [▼] or [▲] to display the item you want to set or change ➞ press [Set].
6 Press [Stop] to return to the Standby mode. Setting Item 1. CONFIDNTL MAILBOX 1. SETUP FILE SET BOX # Description Sets up a confidential mailbox. (See “Setting Up and Using the Confidential Mailbox Feature,” on p. 7-2.) Sets up a confidential mailbox. 00-99 Create a two digit confidential mailbox number. 1.FILE NAME Give the mailbox a name up to 24 characters long. 2.PASSWORD 0-9999999 Assign a password to protect the mailbox settings, and prevent unauthorized access. 3.
Setting Item 2. RELAY TX GROUP 1. SETUP FILE Summary of Important Settings SET RLY TX GROUP# Sets up a relay box. 00-99 Sets a two digit relay group number. Give the relay group a name (up to 24 characters). 2.PASSWORD 0-9999999 Assign a password to protect the relay box settings. 3.TRIGGER Set the trigger to initiate Relay Broadcasting. 1.SUBADDRESS Enter an ITU-T subaddress (up to 20 digits). 2.SENDER’S FAX NO. Enter the telephone number of your machine. 3.
8.TX REPORT Description Sends a TX report from your machine (the relay unit) to the originator of the transmission. TRANSMIT* Transmits a document relay report to the originator. NOT TRANSMIT No report is transmitted to the originator. 9.TX START TIME Sets the machine to hold the document from the originator, and then relay it at a specified time. Use 24-hour notation to set up to five times for transmission. 10.RELAY B’CAST Turns ‘ON’ and ‘OFF’ relay broadcasting temporarily.
Setting Item 4.START TIME Set up to five times everyday for your machine to start polling. SELECT DAYS Set up to five times for each day selected for your machine to start polling. SET BOX # PASSWORD 3. DELETE FILE SET BOX # PASSWORD Summary of Important Settings 4. POLLING BOX 1. SETUP FILE SET BOX # 11-26 Sets the time(s) that you want to start polling. EVERYDAY 2. CHANGE DATA 11 Description Change the settings for the preset polling box.
2. CHANGE DATA SET BOX # PASSWORD 3. DELETE FILE SET BOX # PASSWORD 5. TRANSFER 1. SETUP FILE Description Change the settings of the polling box. Set the number of the polling box you want to change. Enter the password protecting the polling box settings. You can now change any of the settings listed above in 1.SETUP FILE. Delete the polling box and all of its settings. Enter the number of the polling box you want to delete. Enter the password protecting the polling box settings you want to delete.
Setting Item 2.END TIME Set up to five times everyday to end the transfer operation. SELECT DAYS Select one or several days for document transfer. You can set up to five times for any of the selected days. Sets the machine that transfers documents to print a copy of every document it transfers. OFF* Received and transferred documents are not printed. ON A copy of every document received and transferred is printed. # OF RX COPIES 2. CHANGE DATA PASSWORD 3.
System Settings Follow this procedure to set the system settings. 1 Open all three one-touch speed dialing panels. Data Registration 2 Press [Data Registration]. Set 3 Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. ➞ Set 4 Press [▼] or [▲] until <7.SYSTEM SETTINGS> appears ➞ press [Set]. If the prompt is displayed, enter the System Administrator’s password protecting the system settings using the numeric keys ➞ press Set (Set).
Set 5 Press [▼] or [▲] to display the item you want to set or change ➞ press [Set]. For more information on the available System Settings, see the table below. Stop 6 Press [Stop] to return to the Standby mode. Summary of Important Settings Setting Item 11 Description SYSTEM SETTINGS PASSWORD Enter the system settings password protecting the system settings. (You do not need to do this if the system settings are not yet password protected.) 1.
3.TIME SETUP Description Sets a time for the machine to start the memory receiving operation. OFF* The timer for starting and ending the memory receiving operation is turned ‘OFF’. ON The timer for starting and ending the memory receiving operation is turned ‘ON’. 1.START TIME Set a specified time to start the memory receiving operation. EVERYDAY* Set up to five times everyday to start the memory receiving operation. SELECT DAYS Select one or several days to start memory receiving.
Setting Item 4. FAX DEFAULT 1.RESOLUTION Summary of Important Settings Set the machine’s standard resolution. No setting will be specified as the default setting. The machine will retain the most recently used setting. STANDARD Set the machine’s standard resolution to ‘STANDARD’. FINE Set the machine’s standard resolution to ‘FINE’. SUPER FINE Set the machine’s standard resolution to ‘SUPER FINE’. ULTRA FINE Set the machine’s standard resolution to ‘ULTRA FINE’.
Setting Item 5.ACCESS CODE USE Description Sets the use of an access code to represent a fax number. The access code dialing feature is turned ‘ON’. 1.ACCESS CODE KEY Sets the key to initiate access code dialing. USING # KEY* Press [#] to initiate access code dialing. OTHER Press the program one-touch key set for access code dialing feature to initiate access code dialing. 2.NO OF CHARACTERS DO NOT USE* 6. TX DOC. ARCHIVING Sets the number of characters for an access code.
11 11-34 System Settings Summary of Important Settings
Printing Reports and Lists 12 CHAPTER This chapter shows you how to print lists and reports. You can print lists of telephone numbers and transmission settings registered in the machine, as well as print reports about document transactions. Before printing report and lists, load LTR or A4 size paper (or larger) in the paper cassette or on the MP tray. Printing the Speed Dialing Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-2 Printing the User’s Data List .
Printing the Speed Dialing Lists Follow this procedure to print the speed dialing lists. You can print two types of one-touch or coded speed dialing lists: a standard list or a detailed list. ■ One-Touch Speed Dialing List Example: Sorted output by destination ID 12/31/2002 10:32 FAX 833 4423 WORLD ESTATE,INC. 001 ************************ 1-TOUCH LIST *** *** ************************ NO.
■ One-Touch Speed Dialing List (Detail) ! " # # $# % $ % & '() * ! " # * # * # ! " # # $# %
■ Access Code List $ % ( $ % % $ % ! & ' ' # " "# "# "# "# 1 Open all three one-touch speed dialing panels ➞ press [Report]. 2 Press [▼] or [▲] until <2.SPEED DIAL LIST> appears ➞ press [Set].
<1-TOUCH LIST>: Prints the standard list of all one-touch speed dialing keys and numbers registered in the machine. : Prints the standard list of all coded speed dialing codes and numbers registered in the machine. <1-TOUCH (DETAIL)>: Prints a detailed list of all one-touch speed dialing keys and numbers registered in the machine in a stacked format. : Prints a detailed list of all coded speed dialing codes and numbers registered in the machine in a stacked format.
Printing the User’s Data List Follow this procedure to print a comprehensive list of the current user data settings. ■ User’s Data List ! " Printing Reports and Lists ! # $ %%%%% %%%%% %%%%% %%%%% %%%%% % % % % # % % % % 1 Open all three one-touch speed dialing panels ➞ press [Report].
3 Press [Set] to start printing. Printing starts.
Reports Reports contain information about past fax transactions. The Activity Report or the Activity Management Report prints a list of the past 40 transactions, and other reports report information about transactions as they occur. Here is a summary of some of the abbreviations used in activity reports: Represents the time the last attempt was made to transmit a document. TIME USE: Represents the amount of time it took during the last attempt to transmit.
Printing the Activity Management Report Follow this procedure to print a list of the previous 40 transactions on your machine. ■ Activity Management Report 12/31/2002 15:14 FAX 833 4423 WORLD ESTATE,INC. 001 ************************** ACTIVITY REPORT *** *** ************************** DEPT. ID:1234 ST. TIME DESTINATION TEL/ID *12/31 15:11 ADAM BOOK,CPA (SENDER NAME)S.ROBERTS NO. 0015 MODE TRANSMIT PGS. ECM RESULT 1 OK 00'15 DEPT. ID:3111 ST.
NOTE • You can set up the following additional features using the ACTIVITY REPORT setting from the REPORT SETTINGS menu. (See “Report Settings,” on p. 11-11.) - Turn the automatic printing feature of the Activity Management Report ‘OFF’. - Set the machine to print an Activity Management Report at the same time everyday. ■ Department ID Report If you set up Department ID Management, and the activity report feature is turned ON, transactions are listed by department in the Department ID report shown below.
Activity Reports The following reports, report information about transmissions as they occur: For details about setting up these activity reports to print or turning the settings OFF, see “Report Settings,” on p. 11-11. ■ Error Report (TX) The machine is set to print a report if an error occurs during sending. This is the default setting for the report settings. 12/31/2002 11:48 FAX 833 4423 WORLD ESTATE,INC.
■ Transmission (TX) Report with First Page You can adjust the transmission report setting to print the first page of the document as part of the report to remind you of the contents of the document. (See “Report Settings,” on p. 11-11.) This is only effective when you send documents using Memory Sending. 12/31/2002 12:28 FAX 833 4423 WORLD ESTATE,INC. ********************* TX REPORT *** *** ********************* TRANSMISSION OK TX/RX NO DEPT. ID RECIPIENT ADDRESS DESTINATION ID ST.
■ Multi-Transaction Report If the transmission was a sequential broadcast, then a Multi-Transaction Report is printed. 12/31/2002 14:05 FAX 833 4423 WORLD ESTATE,INC. 001 ****************************** *** *** MULTI TX/RX REPORT ****************************** TX/RX NO PGS.
■ Confidential Receive Report When the machine receives a confidential document, it displays a message, and prints a report. 12/31/2002 13:34 FAX 833 4423 WORLD ESTATE,INC. 001 ***************************** CONFID. RX REPORT *** *** ***************************** CONFIDENTL MAILBOX # CONFID. MAILBOX NAME TX/RX NO RECIPIENT ADDRESS SUBADDRESS DESTINATION ID ST. TIME TIME USE PGS.
Cancel Report Printing Follow the procedure below to cancel the report printing using the CANCEL REPORT item from the REPORT menu. 1 Open all three one-touch speed dialing panels. Report 2 Press [Report]. Set 3 Press [▼] or [▲] until <6.CANCEL REPORT> appears ➞ press [Set]. Printing is canceled. ● If there are multiple jobs: ❏ Press [▼] or [▲] to select the report you want to cancel ➞ press [Set]. Set NOTE If you want to cancel multiple jobs, select one job at a time, and cancel them one by one.
Memory Lists Memory lists report information about what information is stored in the memory at the current time. Confidential Mailbox List Follow this procedure to print a list of all the confidential mailboxes registered in the machine. This list also shows you which confidential mailboxes are currently holding documents. NOTE This list does not list the passwords for the confidential mailboxes. 1 Open all three one-touch speed dialing panels ➞ press [Report]. 2 Press [▼] or [▲] until <5.
Document Memory List Follow this procedure to print a Document Memory List for all documents currently stored in the memory. 1 Open all three one-touch speed dialing panels ➞ press [Report]. 2 Press [▼] or [▲] until <4.DOC. MEMORY LIST> appears ➞ press [Set]. Report Set ➞ Printing starts. 12/31/2002 13:01 FAX 833 4423 WORLD ESTATE,INC. 001 TX/RX NO 0011 MODE DELAYED TX DESTINATION TEL/ID PGS. [*002]HUNT INVESTMENTS 2 SET TIME ST. TIME 12/31 13:00 23:30 SENDER NAME R.
12 12-18 Memory Lists Printing Reports and Lists
Troubleshooting 13 CHAPTER This chapter describes the procedures for taking corrective action in the event that errors or trouble occurs. Error Code Table (Listed by Number) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-2 List of LCD Display Messages (Alphabetical List) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-8 When Trouble Occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Error Code Table (Listed by Number) Errors in reports are recorded as numbers because there is not enough space to print a detailed description of the error in the report. When errors are recorded in reports, note the error code number, and check it against the table below to learn more about what caused the error and how to remedy it. #0001 Cause A document may be jammed in the ADF (Automatic Document Feeder) when using direct sending. Remedy Remove the jammed document and try again.
#0008 Cause You cannot perform polling sending. Remedy Make sure the subaddress/passwords matches the settings on the other party’s fax machine. If the other party’s fax machine is a Canon fax machine and can set a polling ID, request that the other party set their polling ID to ‘255’ decimal or ‘1111 1111’ binary. #0009 Cause 1 The paper cassette on your machine is out of paper. Remedy Refill the paper cassette, and make sure the paper stack is below the tabs.
Remedy Wait a few minutes and try sending again. If you still cannot send the document, contact the other party and confirm that the other fax machine has been turned ON. If the other fax machine is busy, try sending your document at a later time. When you send documents long distance, press [Redial/Pause] after dialing. (See “Dialing Long Distance with Regular Dialing,” on p. 3-14.) #0021 Cause You cannot perform polling receiving.
#0033 Cause You have attempted to send a confidential document to a fax machine that does not support the use of an ITU-T subaddress. Remedy Send the document without confidential settings, or send the document to a fax machine that supports the use of ITU-T subaddresses. #0034 Cause You sent a confidential document to another fax machine, but it was rejected. Remedy Contact the other party and confirm the settings of the other party’s confidential mailbox.
#0080 Cause The other party’s fax machine does not support receiving a document with an ITU-T subaddress. Remedy Call the other party, and confirm whether their fax machine supports ITU-T subaddress receiving. If their machine does not support ITU-T subaddress receiving, try sending the document again without a subaddress. #0081 Cause The other party’s fax machine does not support receiving a document with an ITU-T password.
#0102 Cause 1 You cannot receive documents because a subaddress and/or password does not match. Cause 2 You have sent a document to the other party’s confidential mailbox without specifying its subaddress and/or password. Remedy Call the other party, and confirm whether you are using the correct subaddress and/or password. #0995 Cause Documents which are stored in the memory to be sent at a later time have been cleared.
List of LCD Display Messages (Alphabetical List) Below is a list of messages that are displayed on the screen when a problem occurs in the machine. # ALREADY IN USE Cause The box number you entered is already in use. For example, you cannot use the same box number for a confidential mailbox and a polling box. Remedy Select another box number. AUTO REDIAL Cause The other party’s line was busy on the previous dialing attempt and your machine is dialing the number again.
CHECK PRINTER COVER Cause The printer cover is not completely closed. Remedy Check the printer cover, and make sure that it is completely closed. Make sure a toner cartridge is installed, and resting properly underneath the printer cover. DOCUMENT TOO LONG Cause The document is longer than 39 3/8'' inches (1 meter). Remedy Make a reduced copy of the document with a copy machine, then send the copy. You can also cut the document, and paste it onto smaller sheets of paper. (See “Document Size,” on p.
MEMORY FULL Cause The memory is full. Remedy 1 If the document has been received in memory, print the document. (See “Printing a Document in Memory,” on p. 9-18.) Remedy 2 If documents have been received in confidential mailboxes, print them. (See “Receiving a Confidential Document,” on p. 7-10.) Remedy 3 Check the contents of the memory. If there are unnecessary documents stored in memory, delete them. (See “Erasing a Document from Memory,” on p. 9-22.
NOT FOUND, TRY AGAIN Cause The box number you specified does not exist or has not been set up. Remedy Try entering a different box number. NOT REGISTERED Cause You pressed a one-touch speed dialing key or [Coded Dial] followed by a three digit code, but no telephone number is registered. Remedy 1 If you have forgotten where the desired telephone number is registered, use directory dialing. (See “Using Directory Dialing,” on p. 2-39.
RECEIVED IN MEMORY Cause The machine has run out of recording paper, the toner supply in the toner cartridge needs to be replaced, or the output tray is full of paper. Remedy Load paper into the paper cassettes, change the toner cartridge, or pick up the printed pages in the tray. Once one of these tasks are completed, the document prints automatically. (See “When the Machine Displays ,” on p. 9-15.) REPLACE CARTRIDGE Cause The toner cartridge has run out of toner.
TX LIMIT REACHED Sending has been restricted. Remedy Set RESTRICT TX from the DEPT. ID MANAGEMNT menu to ‘OFF’. (See Chapter 4, “Restricting the Use of the Machine,” in the Reference Guide.
When Trouble Occurs If an error occurs during sending or receiving, or there is malfunction in the machine, check the following causes and remedies. Sending Documents Troubleshooting Cannot send document after dialing. Cause 1 The documents are not correctly set in the ADF (Automatic Document Feeder). Remedy Remove the documents, and set them correctly on the machine. (See “Setting the Document on the Machine,” on p. 3-3.) Cause 2 The number is not dialed correctly.
Cause 2 You have a lot of documents stored in memory. Remedy Delete the documents you do not need from the memory. (See “Erasing a Document from Memory,” on p. 9-22.) Documents are streaked with lines after they print on the other fax machine. Cause The scanning glass on your machine is not clean. Remedy Copy a document on your machine, and see if the copy is streaked or dirty. If the copy is streaked or dirty, clean the scanning glass. (See Chapter 6,“Maintenance,” in the Reference Guide.
Remedy The relay group must be set up correctly on the relay unit, and the relay unit must tell you the subaddress and password. If the relay unit has set an ITU-T password, then you must send the document with the correct subaddress and password. (See “Sending a Document to a Relay Unit with Speed Dialing,” on p. 6-12.) Cause 3 The ITU-T subaddress/password does not match those of the relay unit. Remedy Make sure that you set the correct ITU-T subaddress/password.
Cannot relay a document from another fax machine. Cause 1 The other fax machine does not support ITU-T subaddress/password transactions. Remedy 1 If the other party’s fax machine does not support ITU-T subaddress/password transactions, you cannot relay their documents. Remedy 2 Make sure both the originator machine and your machine as the relay unit have registered the same ITU-T subaddress/password. (See “Setting Your Machine as a Relay Unit,” on p. 6-3.
Receiving Documents Cannot receive documents automatically. Cause is displayed. Remedy Set RECEIVE MODE to ‘AUTO RX’ from the RX SETTINGS menu. (See Chapter 4, “Receiving Documents.”) Cannot receive documents manually. Cause 1 There is a document set in the ADF (Automatic Document Feeder). Remedy You cannot receive if there is a document set in the Automatic Document Feeder. Remove the document and try again. Cause 2 is displayed.
Remedy 1 If the other party’s fax machine does not support ITU-T subaddress/password transactions, you cannot receive confidential documents. Remedy 2 Make sure the other party knows the correct subaddress/password for your confidential mailbox. Cannot poll another fax machine and receive its document. Cause 1 You are polling without a subaddress/password.
The copied document is reduced. Cause The document feed guides are not snug against the sides of the document you are copying. Remedy Make sure that the document feed guides are both against the sides of the document in the document feeder tray before you start copying. (See “Setting the Document on the Machine,” on p. 3-3.) Copied documents are cut at the margins. Cause The paper guides in the paper cassettes or the MP tray are not set with the correct width of the paper loaded.
Cannot get faxes from information services. Your machine is connected to a rotary pulse telephone line. Remedy Even if your machine is connected to a rotary pulse telephone line, you can still get faxes from information services that require tone dialing. Open all three one-touch speed dialing panels ➞ press [Tone]. (See “Tone Dialing on a Pulse Line,” on p. 10-4.
Troubleshooting 13 13-22 When Trouble Occurs
Appendix 14 CHAPTER This chapter describes the specifications of the machine, the type of documents you can scan, the glossary, and the index. Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-2 Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-2 Dial Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Specifications Specifications are subject to change without notice for product improvement or future release.
Telephone Features Optional telephone handset Extension telephone hookup Remote reception by extension telephone Tone key Redial/Pause key Fax Features Transmitting Receiving Specification Sequential broadcasting Confidential sending Relay broadcasting Password/subaddress sending Polling sending Delayed sending PIN Code access Remote reception Memory lock reception Polling reception Timer polling (Preset polling) Confidential mailbox Relay broadcasting Transfer Received image reduction Collating Appendi
Documents You Can Scan Follow these guidelines if you need exact information about the dimensions of the types of documents you can scan. Document Media to Avoid Avoid trying to scan wrinkled or creased paper, carbon or carbon backed paper, curled paper, coated paper, torn paper, onion skin or other very thin paper. Specifications for Paper Documents Requirements for documents are as follows: Quality: Use plain bond, typewriter quality, without curls, folds, or rough edges. Thickness: 0.002" to 0.
Document Size Make sure the documents you feed into the machine are within the dimensions shown below. For documents that are larger or smaller than these recommended limits, reduce them or enlarge them on a copy machine, then send the copy.
Scanning Area The shaded areas in the illustration below show the parts of the document page that are not scanned by the machine. Before you send a document, make sure the document margins are wider than the margins shown below. max. 3/16" (4 mm) max. 3/16" (4 mm) Ledger Letter/Legal max. 3/16" (4 mm)* max. 3/16" (4 mm)* max. 5/8" (15.7 mm) max. 21/32" (16.2 mm) max. 3/16" (4 mm) max. 3/16" (4.5 mm) * max. 7/32" (5.
Glossary A Access code dialing Access code dialing enables you to start a document transmission by pressing [#] (or another key depending on your setting) followed by an access code you register with the one-touch or coded speed dialing numbers. Activity report Journal of transactions, both sent and received. ADF Stands for automatic document feeder. Automatic dialing Dialing fax or telephone numbers by pressing one or four keys.
C CCITT/ITU-T Formally known as CCITT, Consultative Committee for International Telegraph and Telephone. CCITT has been replaced by the International Telecommunications Unit-Telecommunications Sector (ITU-T), a committee created to set international standards for telecommunications. Coded speed dialing Enables you to automatically dial a facsimile number by pressing only four keys, [Coded Dial] and a three digit code. You can register up to 128 facsimile numbers for coded speed dialing.
D Default The machine is programmed at the factory with settings that we recommend. These are known as factory default settings. You can customize your machine by programming settings other than the factory default settings. For details, see “How the Machine Operates with Default Settings,” on p. 10-22. Delayed transmission With delayed transmission (also called timer sending), you can set a time for the document to be sent.
Document The single sheet or stack of papers containing the data you want to send through or receive from a fax machine. Document density The document density settings alter the lightness or darkness of the documents sent or received. See density control. Document feeder tray The document feeder tray can hold 50 sheets of letter or A4 size paper, or 20 legal, 11" x 17" or B4 size paper. You load a document once, and the machine feeds each sheet of the document one by one.
E ECM Stands for Error Correction Mode. Reduces system and line errors when sending or receiving from another fax machine with ECM capability. When there is noise on the telephone line, a distortion or blank area can occur in the document received by the other party. ECM divides one page into a number of blocks and checks for lost data block by block.
I In Use/Memory lamp Flashes green when the telephone line is in use or when you are receiving a document. Maintains a steady green light when there are documents stored in memory. ITU-T See also CCITT/ITU-T. J Jack The telephone line receptacles on your wall and on the side of the main unit used to connect your machine to the telephone line, handset, or extension telephone.
Manual sending Use manual sending when you have installed the optional handset kit or connected an extension telephone and you have to speak to the other party before you send the document. You may have to do this to send transmissions to older fax machines. Place the document on the machine, then dial the number. After the call connects, if you hear a high-pitched tone, press [Start] to send the facsimile, then hang up. If the other party or the other fax machine does not answer, hang up the handset.
Multitransaction Also called multiple transmission or sequential broadcast. This term refers to scanning a document once and sending it to more than one location. You can send a single document to a maximum of 210 destinations. N Noise A general term applied to a number of problems that adversely affect the operation of telephone lines used for modem and fax communication. Normal mode Using the machine with its default settings.
Pause time When registering long distance numbers, you sometimes have to insert a pause either within or after the number. The location of the pause and pause time depend on the system. Pauses entered within a number are two seconds long, and pauses at the end of a number are 10 seconds. A pause is inserted within a number or at the end of a number by pressing [Redial/Pause].
Pulse See rotary pulse. R Reduction mode The machine’s automatic feature that slightly reduces the received image to allow room at the top of the page for the sender’s ID information. You can also reduce the size of large incoming documents using the option. Registering A process by which you place fax or telephone numbers and names in the machine’s memory for automatic dialing, so that you can save time dialing frequently called destinations.
• Activity Management Report (TX or RX): You can set the machine to print a report every time you send or receive a document. You can also set the machine to print part of the document on the report to remind you of the content of the document. To turn printing these activity reports ON and OFF, use the User Settings. • Activity Report: Provides a record of the last 40 sending and receiving transactions.
Restricted reception The ability of the machine to restrict incoming documents. With this feature turned ON, the machine receives documents only from speed dialing numbers registered in your machine. Rotary pulse A rotary pulse or pulse dial telephone is dialed by manually rotating a dial to send pulses to the telephone switching system. When you pulse dial, you hear clicks. With tone dialing, you hear tones.
Standard Use this setting to send normal, typewritten or printed documents containing only text and no drawings, photographs, or illustrations. Standby The machine is ON, and ready to use. All operations start from the Standby mode, where the date and time are displayed. Super Fine This key increases the clarity of documents you send. The lamp shows you the current setting. It is four times the standard resolution. Switchboard Also called a PBX (Private Branch Exchange) internal switching system.
Transaction number When a document is scanned into or received in memory, it is assigned a transaction number (TX/RX). You can select documents in the memory for sending, printing, or deleting by specifying the transaction number. Transfer A special feature you can set up on the machine that enables all documents received on the main fax machine to be transferred to another fax machine. For example, you could have the main fax machine in the office transfer all documents to your machine at home.
U UHQ Stands for Ultra High Quality Image. This enables you to send documents that are very close to the quality of the original. Ultra Fine This key increases the clarity of documents you send. The lamp shows you the current setting. It is eight times the standard resolution. Urgent document Appendix Use direct sending to send an urgent document ahead of documents in the memory waiting to be sent. Feed the urgent document into the machine ➞ dial the fax number ➞ press [Direct TX].
Index Symbols C # OF RX COPIES, 11-20 +, 1-9 canceling fax jobs, 3-13 receiving document, 4-9 receiving on a dual line, 4-10 sending document, 3-9 sending on a dual line, 3-10 Clear, 1-7 Coded Dial, 1-7, 2-34 coded speed dial list, 12-2 coded speed dial list (detail), 12-3 coded speed dialing, 1-7, 2-5, 2-15, 2-34 entering a name, 2-16 entering number, 2-16 registering for group dialing, 2-25 setting, 2-15 setting timer, 2-18 setting transmission speed, 2-21 turning ECM ON/OFF, 2-22 using, 2-34 CONF MAIL
D Data Registration, 1-9, 1-11 data registration entering a name, 1-13 sender information, 1-16 data registration menu, 11-2 default settings, 10-22 delayed sending, 3-29 Delayed Transmission, 1-9 Delete, 1-10 DELETE DOCUMENT, 9-23 Delete File, 1-8, 9-22 department ID report, 12-10 dialing access code dialing, 2-5, 2-37 coded speed dialing, 2-5, 2-15, 2-34 directory dialing, 2-39 entering pauses, 2-2 group dialing, 2-5, 2-24, 2-35 long distance, 3-14 one-touch speed dialing, 2-5, 2-6, 2-32 PIN codes, 10-6 r
number, 1-13 text, 1-13 error code, 13-2 Error lamp, 1-7 error messages, 13-8 error report (RX), 12-13 error report (TX), 12-11 extension telephone, 4-6 manual receiving, 4-6 extension tray, 3-3 In Use/Memory lamp, 1-7 ITU-T password, 3-32 ITU-T subaddress, 3-32 J JBIG, 1-5 K F KEYPAD VOLUME, 10-22 FILE SETTINGS accessing, 11-22 menu, 11-23, 11-24, 11-25, 11-26, 11-27, 11-28 L G Appendix glossary, 14-7 Group Dial List printing, 12-2 sample, 12-3 group dialing, 2-5 registering for coded speed dialin
N numeric keypad entering text/numbers, 1-13 summary, 1-15 O OFFHOOK ALARM, 10-23, 11-9 one-touch speed dial list, 12-2 one-touch speed dial list (detail), 12-3 one-touch speed dialing, 2-5 registering for group dialing, 2-25 setting, 2-6 setting for long distance, 2-12 setting time, 2-9 setting transmission speed, 2-12 turning ECM ON/OFF, 2-13 using, 2-32 one-touch speed dialing button, 2-6, 2-32 one-touch speed dialing key, 1-7 one-touch speed dialing panels, 1-7 operation panel, 1-6, 1-7, 1-8, 1-9, 1-10
menu, 11-20, 11-21 printing activity reports, 12-11 document in memory, 9-18 document locked in memory, 9-15 memory list, 12-16 speed dialing list, 12-2 user data list, 12-6 printing area, 14-6 program-one-touch key setting, 10-15, 11-8 PSWD/SUBADDRESS, 2-11, 2-20 Appendix R 14 RECEIVED IN MEMORY, 9-15 reception (RX) report, 12-13 redialing, 3-22 automatic, 3-22 setting, 3-23 registering information, 1-11 correcting, 1-14 menu key summary table, 1-15 regular dialing, 3-8 long distance dialing, 3-14 usin
tone line, 1-21 TONER SUPPLY LOW, 10-23, 11-21 transaction number, 3-17 TRANSFER, 9-3, 11-27 Transfer, 1-7, 1-10, 9-6 Transfer mode, 9-2, 9-6 transferring documents, 9-2 transmission (TX) report, 12-11 transmission (TX) report with first page, 12-12 transmission speed, 11-6 transmission type, 2-10, 2-19 troubleshooting copying documents, 13-19 other troubles, 13-20 receiving documents, 13-18 sending documents, 13-14 TTI Selector, 1-10, 3-6 TX Document Archiving, 9-25 TX (Send) SETTINGS accessing, 11-14 menu
CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands CANON FRANCE S.A.S. 17, quai du Président Paul Doumer 92414 Courbevoie Cedex, France CANON COMMUNICATION & IMAGE FRANCE S.A.S. 12, rue de l’Industrie 92414 Courbevoie Cedex, France CANON (U.K.) LTD.
