User Manual

To meet the requirements of the Homeland Security Presidential Directive 12 (HSPD-12), the Department of Homeland
Security requires Federal agency employees—both civilian and military (DoD)—and their contractors to use
standardized Common Access Card (CAC)/Personal Identity Verification (PIV) identification to gain access to facilities
and information systems. This standardized identification policy is used to increase security of sensitive information
that’s contained in, and passes through, information systems. To assist Federal agencies to increase their information
security, Canon developed Authorized Send CAC/PIV, a state-of-the art solution that utilizes a powerful two-factor
authentication and integrates with your CAC/PIV server to validate credentials before a user can access the document
distribution features of their Canon device. This assists in reducing the risk of data being leaked over your network.
Built on the Canon MEAP
®
architecture, Authorized Send CAC/PIV is an embedded application that’s accessible
on the touch-screen of the Canon device. It requires no additional server, middleware, or additional end-point
protection. Federal employees are required to authenticate using their CAC/PIV prior to sending potentially
sensitive information using the scan-to-e-mail, scan-to-fax, and scan-to-folder document distribution features on
their Canon MFP devices. Canon further leverages CAC/PIV security by validating a user’s CAC/PIV certificate for
encryption and digital signatures applied to scan-to-e-mail jobs.
Authorized Send CAC/PIV provides multilayer security out of the box. It’s easily configurable, allowing administrators
to set parameters, including role-based access to centralized address books (i.e., LDAP or Active Directory). This
helps each Federal agency to meet their unique needs for document distribution.
Canon offers Federal agencies an easy-to-use CAC and PIV solution with a large icon-driven, touch-screen
interface with support for many card types and card readers, for secure document distribution.
Do you need to
comply with directives
regarding the use of
CAC/PIV technology for
network authentication?
Do you require
CAC/PIV authentication
prior to sending hard
copies to e-mail,
network folders, and
network fax servers,
with an audit trail back
to the authorized user?
Do you require that
electronic document
communications be
encrypted and/or
digitally signed?
Common Access Card/Personal Identity Verification Solutions
AUTHORIZED SEND CAC/PIV
Secure, embedded
solution for government
agencies requiring CAC/
PIV authentication to
distribute, validate, and
secure documents.
Scan-to-E-mail Scan-to-Fax Scan-to-Folder
CAC/PIV
Authenticated
Document
Distribution
Meets federal
two-factor
authentication
requirement for
document
distribution. Users
must authenticate
with their CAC/PIV
and enter their
PIN code.
Secure Scan-to-
E-mail/Fax/Folder
Validates CAC/PIV
credentials
before users
distribute scanned
documents.
Integrates Address
Books for quick and
accurate scan-to-
e-mail and scan-to-
fax server.
CAC/PIV-validated
Encryption and
Digital Signatures
Allows users to
apply a digital
signature and up
to 256-bit AES
encryption that’s
validated with their
CAC/PIV certificate
prior to using
Authorized Send
CAC/PIV to e-mail
documents.
Serverless
Integration
Installs directly
on Canon device.
Requires no
additional server
or middleware,
and supports
several protocols
including Active
Directory, LDAP,
and Kerberos.
Manage
Destinations and
Audit Activity
Enables
administrators to
restrict document
distribution to
unauthorized
locations (i.e.,
specific domains,
e-mail addresses,
or Address Books)
and create audit
trails.
Integrates
with Advanced
Authentication
CAC/PIV
Allows credential
sharing between
applications for
authorized users
to lock down the
device and improve
efficiency.