FAX-B140/B120/B115 User’s Guide
1 SETTING UP Unpacking 1 Main unit Handset (FAX-B140/B120 only) Multi-purpose tray Document tray BX-3 Black BJ cartridge You should also have the followings: • Power cord • Telephone line cord • B.T. adaptor (U.K. only) • Documentation • Warranty* • One-touch sheet* If any of these items are damaged or missing, contact your local authorised Canon dealer or the Canon help line immediately. * These items are only included in some countries.
2 PREPARING TO USE YOUR FAX Main components of your fax 2 Multi-purpose tray Document guide 01 Handset (FAX-B140/ B120 only) Report 02 Cleaning 04 R FAX- 05 Space 07 03 Send Options 1 06 Clear 08 Ink Sav 09 er Caller Mode History Resoluti on Fun ction Polling Receive 2 DEF 5 6 JKL 7 3 ABC 4 GHI MNO 8 TU PQRS B140 9 V WXYZ 0 # Operation panel Printer cover Cartridge holder Document release button Please note that your fax may differ from the illustration above.
3 DOCUMENTS AND PAPER Types of documents you can scan 3 DOCUMENTS AND PAPER K Size The fax can scan standard A4-, letter-, or legal-size documents. K Scanned area The actual area scanned by the fax is shown below. 3.0w3.0 mm A4 292 2.0w2.0 mm 1.0w3.5 mm 208 mm 1.0w3.5 mm The margin on either side of the sheet and the margin on the top and bottom are not picked up by the scanner.
4 MAKING COPIES Copying documents One of the convenient features of the fax is its ability to make high quality copies. You can make up to 99 copies of one document at a time. If you make copies of multiple documents at a time, the number of pages the fax can scan into memory varies depending on the scanning resolutions (see p. 5-1) as follows: • STANDARD/FINE = 25 pages • PHOTO = 1 page 1 • STANDARD and FINE result in the same resolution when making copies.
5 SENDING DOCUMENTS Preparing to send a document Before you send a document, see Chapter 3: DOCUMENTS AND PAPER. Adjusting the quality of your documents _________ 5 K Setting the scanning resolution The higher the resolution, the higher the output quality, but the slower the scanning speed. Note 1 2 Load the document face up into the document tray. See Loading documents, p. 3-2. Press [Resolution] to select the resolution. You can select STANDARD, FINE or PHOTO.
6 RECEIVING DOCUMENTS Different ways to receive a document Your fax provides you with several modes for receiving documents. To determine which mode best suits your requirements, see the table below. Main Use Operation Requirements FAX ONLY MODE Fax Answers all calls as fax calls. Receives documents automatically and disconnects voice calls. Separate telephone p. 8-4 line for fax use only.
7 USING THE BUILT-IN ANSWERING MACHINE (TAM MODE) (FAX-B140 only) Recording the outgoing message Before you use TAM MODE, you must record an outgoing message. Use the microphone on the operation panel to record your outgoing message. Only one outgoing message, no longer than 20 seconds, can be recorded. Types of messages that can be recorded ________ OUTGOING MESSAGE: Answering machine message ALT OUTGOING MSG: Answering message only, used when the recording time is set to 0 or the memory is full.
8 SETTINGS AND ACTIVITY REPORTS Selecting a menu The USER SETTINGS, REPORT SETTINGS, TX SETTINGS, RX SETTINGS, PRINTER SETTINGS, SYSTEM SETTINGS, and TAM SETTINGS* menus allow you to customise the way your fax works. Each menu contains settings that control different functions of your fax. 1 2 Press [Function]. D Press [Start/Copy]. USER SETTINGS Use [3] and [4] to scroll through the menus and select the menu you want.
9 SOLUTIONS TO COMMON PROBLEMS Clearing jams Jams in the document tray ___________________ When a document jams or misfeeds in the document tray, OPEN COVER and SEE FIG. 1 are displayed on the LCD. If the fax does not feed out the document after you press [Start/Copy] for a few seconds, follow the procedures below to remove the document. You do not need to unplug the fax when clearing document jams. Note 1 Open the printer cover by gently pulling it towards you.
Specifications Scanning sheet size: Effective scanning size: Effective printing size: Transmission time: Scanning line density: Recording method: Paper tray capacity: Paper type: Image memory: Auto dial functions: Ink cartridge: Power source: Power consumption: Operating environment: Dimensions: Weight: Width: Thickness: Max. 216 mm Max. 0.13 mm Min. 210 mm Min. 0.06 mm Width: (A4): 208 mm Width: 203 mm G3 ECM MMR: Approx. 6 seconds* Horizontal: Vertical Standard: Vertical Fine: 8.00 dots/mm 3.
Index t (extension phone) jack 1-5 h (handset) jack 1-4 L (telephone line) jack 1-4 A AC power cord, connecting 1-6 Access type, registering 1-13 ACTIVITY REPORT description 8-8 printing 8-7 setting 8-3 Adaptor, B.T. 1-1 ALARM VOLUME setting 8-2 ALT OUTGOING MSG (Alternative outgoing message) description 7-1 ANS.
Index Directory dialling, sending a document using 5-6 DISPLAY LANGUAGE setting 8-5 DOC. MEMORY LIST description 8-8 printing 8-7 DOC.
Index MANUAL MODE description 6-1 receiving in 6-4 setting 6-4 Manual redialling 5-9 cancelling 5-9 Manual sending 5-4 cancelling 5-5 Memory deleting document from 5-15 documents in 5-14 printing document in 5-14 printing list of documents in 5-14 receiving when problem occurs 6-5 sending (See Memory sending) MEMORY CLEAR REPORT description 9-19 MEMORY FULL message 9-17, 9-18 MEMORY RX setting 8-4 Memory sending 5-3 cancelling 5-4 Menu (See individual menu names) PRINTER SETTINGS 8-4 REPORT SETTINGS 8-3 RX
Index Q Quality adjusting 5-1 print problems 9-14 Quantity, paper S-1 R R button 1-12, 2-2 registering 1-13 R-KEY SETTING 1-13, 8-2 REC’D IN MEMORY message 9-18 Receive mode Chapter 6 Receive mode button 2-2, Chapter 6 Receiving (See also individual receive modes) cancelling 6-6 in memory when problem occurs 6-5 methods 6-1 problems 9-10 while performing other tasks 6-5 with answering machine 6-4 Record button 2-3, 7-1 Recording outgoing message 7-1 voice memo 7-6 REDIAL INTERVAL setting 5-10, 8-3 Redial/P
Index TELEPHONE # MARK setting 8-2 Telephone line 1-1 connecting 1-4 setting type 1-12 Telephone message deleting 7-7 forwarding 7-12 playing 7-8 setting recording time for 7-3 Telephone problems 9-13 Testing BJ cartridge print head 9-5 fax 1-11 Time, setting 2-6 TOLL SAVER setting 7-5, 8-6 Tray document 1-1, 2-1 multi-purpose 2-1 TTI (Transmit Terminal Identification) 2-6 TTI position setting 8-2 TX (Transmission) REPORT description 8-8 setting 8-3 TX SETTINGS menu list 8-3 TX START SPEED setting 8-5 TX TE
Jams in the multi-purpose tray ________________ If paper jams in the multi-purpose tray, CLEAR PAPER JAM is displayed on the LCD. You do not need to unplug the fax when clearing paper jams. Note 1 Gently pull any jammed paper out of the fax as shown. Pull it gently in either direction. 2 Remove the paper stack from the multipurpose tray and reload it (see p. 1-8). Make sure the stack does not exceed the paper limit mark (P). 3 9-2 Press [Stop].
Periodic cleaning Your fax requires little periodic maintenance. This section describes the necessary cleaning procedures for the fax. Please note the following before cleaning: • Be sure to disconnect the power cord before cleaning the fax. Since documents in memory are erased when the power is disconnected, print any documents stored in memory before disconnecting the power cord (see p. 5-14).
4 When you are finished, close the printer cover. 5 Reconnect the power cord. Be sure to close the printer cover until it locks into place. K Cleaning the scanner components • If the scanner components are dirty, the documents you send or copy will also be dirty. • Use a soft, lint-free cloth. Note Do not use tissue paper, paper towels, or similar materials for cleaning. Caution 1 3 Disconnect the power cord from the fax.
Periodic cleaning Testing and cleaning the BJ cartridge print head __ The print head in the BJ cartridge contains nozzles through which ink is propelled onto the paper. To maintain the best possible print quality, these nozzles need to be cleaned from time to time. Your fax is equipped with a print head cleaning function that does this.
K Cleaning the BJ cartridge print head If your printouts become faint or streaked, or if their quality otherwise deteriorates, print the nozzle check pattern to see if the print head nozzles are operating properly (see p. 9-5). If the pattern is broken or missing, clean the BJ cartridge print head. Note 1 2 • To maintain the best possible print quality, clean the BJ cartridge print head from time to time. • Cleaning the print head consumes a small amount of ink.
Periodic cleaning 3 Raise the cartridge lock lever a on the cartridge holder and remove the BJ cartridge b. 4 Remove the new BJ cartridge from its package, then remove the orange protective cap a and tape b. 1 1 2 2 • Discard the old BJ cartridge immediately according to the local laws and regulations for disposal of consumables. You may want to place it in a plastic bag to keep any residual ink from spilling. • Spilled ink can stain any surface; protect yourself and your work area.
Troubleshooting Paper feeding problems _____________________ o Paper does not load. The multi-purpose tray may contain too many sheets. • Make sure the paper stack in the multi-purpose tray does not exceed the paper limit mark (P) (see p. 1-7). Paper may not be loaded correctly. • Make sure the paper stack is loaded properly in the multi-purpose tray, and that the paper guide is adjusted correctly (see p. 1-8). o Paper is loaded skewed. (Printing is skewed.) Paper may not be loaded correctly.
Troubleshooting Faxing problems ___________________________ Sending problems o You cannot send a document. o Documents sent from the fax are spotted or dirty. The receiving fax machine may not be working properly. • Check the fax by making a copy (see p. 4-1). If the copy is clear, the problem may be in the receiving fax machine. If the copy is spotted or dirty, clean the scanner components (see p. 9-4). The document may not have been loaded correctly into the document tray.
o Cannot send using Error Correction Mode (ECM). The receiving party’s fax machine may not support ECM. • If the receiving party’s fax machine does not support ECM, then the document is sent in normal mode without error checking. ECM may be disabled. • Make sure ECM is on (see ECM TX, p. 8-3). o o Errors occur frequently while sending. The telephone lines may be in poor condition, or you may have a bad connection. • Lower the transmission speed (see TX START SPEED, p. 8-5).
Troubleshooting o The fax does not switch automatically between telephone and fax reception. The fax may not be set to switch automatically between telephone and fax reception. • For the fax to switch automatically, the receive mode must be set to FAX/TEL AUTO SW (Fax/Tel mode) or ANS.MACHINE MODE* (see Chapter 6). If you have set ANS.MACHINE MODE*, check that an answering machine is connected to the fax and that it is turned on with an outgoing message properly recorded (see p. 7-1).
o Fax does not print. The BJ cartridge may not be installed properly. • Make sure the BJ cartridge is installed properly (see p. 1-9). • Be sure to remove the orange protective tape from the BJ cartridge before you install it (see p. 1-10). The BJ cartridge print head may need cleaning. • Clean the BJ cartridge print head if necessary (see p. 9-6). The BJ cartridge may need to be replaced. • Determine if the problem is with the BJ cartridge and replace it if necessary (see p. 9-6).
Troubleshooting Copying problems __________________________ o The fax does not make a copy. The BJ cartridge may need to be replaced. • Determine if the problem is with the BJ cartridge and replace if necessary (see p. 9-6). The document may not have been loaded correctly into the document tray. • Remove the document, stack it if necessary, and load it into the document tray correctly (see p. 3-2). • Make sure the printer cover is closed. The BJ cartridge may not be installed properly.
Print quality problems _______________________ o The print quality is not what you expect; print is not clear, is splashed, has missing dots or white streaks. The paper you are using may not be supported by the fax. • Make sure you are using the recommended paper (see p. 3-3). You may be printing on the wrong side of the paper. • Some papers have a “right” side for printing. If the print quality is not as clear as you would like it to be, try turning the paper over and printing on the other side.
LCD messages The following messages are displayed on the LCD when the fax is performing a function or encounters an error. The error code appears in the activity report (see p. 8-7). Cause Action AUTO REDIAL The fax is waiting to redial the receiving number because the line was busy or the receiving party did not answer when you tried to send the document. Wait for the fax to automatically redial the number.
Message Cause Action CHANGE CARTRIDGE The BJ cartridge is empty. Replace the BJ cartridge (see p. 9-6). The fax will then print automatically any documents received in memory. CHECK DOCUMENT The document is not set in the document tray. Set the document you are trying to send or copy (see p. 3-2) and start again. CHECK PAPER SIZE The size of the paper in the multi-purpose tray and that specified in the PAPER SIZE setting are different.
LCD messages Cause Action CLEAR PAPER JAM There is a paper jam. Clear the paper jam (see p. 9-1) and reload paper in the multipurpose tray. Press [Stop]. DATA ERROR An error has occurred and all one-touch speed dialling, coded speed dialling, and user data have been lost. Press [Start/Copy], then reregister the data (see Chapter 2). DOC. TOO LONG The document is longer than 750 mm. Use a copier to make a reduced copy of the document and then send the copy.
Message Cause Action NO DATA The one-touch speed dialling button or coded speed dialling code you entered has not been registered. Register the one-touch speed dialling button or coded speed dialling code (see pp. 2-10, 2-12). NO OGM The outgoing message has not been recorded. Record an outgoing message (see p. 7-1). REC’D IN MEMORY The fax received the document in memory because paper or ink ran out, a paper jam occurred, or the incorrect BJ cartridge was installed.
In case of a power failure The user data settings and registered data for one-touch speed dialling and coded speed dialling are saved during a power failure using a built-in battery*. However, documents stored in the fax memory will be deleted. If a power failure occurs or the power is turned off, the fax will automatically print a memory clear report as soon as the power is turned on or the power is restored.
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USER SETTINGS Name Description DATE & TIME Set the date and time (24-hour clock) using the numeric buttons. - UNIT TELEPHONE # Enter your fax number using the numeric buttons. - UNIT NAME This is the name that appears at the top of each fax page you send (see p. 2-6). - TX TERMINAL ID This option sets the parameters for the identification header that appears on every page you send. ON/OFF TTI POSITION Select the position of the TTI.
Selecting a menu REPORT SETTINGS Name Description TX REPORT Enable/disable automatic printing of the transmission report. OUTPUT NO: Turn off the activity report feature. OUTPUT YES: Set the fax to print an activity report every time you send a document. PRINT ERROR ONLY: Print only when an error occurs during sending. OUTPUT NO/ OUTPUT YES/ PRINT ERROR ONLY RX REPORT Enable/disable automatic printing of the reception report. OUTPUT NO: Turn off the activity report feature.
RX SETTINGS Name Description ECM RX Enable/disable error correction during reception. FAX/TEL AUTO SW Enable/disable FAX/TEL switchover. When ON, this feature answers calls, and if no fax tone is detected, the fax rings to alert you of an incoming call. RING START TIME Set the duration that the fax listens for a fax tone before starting to ring. F/T RING TIME Set the length of time the fax will ring to alert you of an incoming call.
Selecting a menu SYSTEM SETTINGS Name Description Settings AUTO TEST PRINT Enable/disable auto test printing whenever the BJ cartridge is replaced. DATE SETUP Set the date format. DISPLAY LANGUAGE Set the language of the LCD messages. TX START SPEED Set the speed at which the fax starts transmitting. Set this to a lower speed if you have difficulties connecting over long distance or noisy lines. 14400bps/9600bps/ 7200bps/4800bps RX START SPEED Set the speed at which the fax starts receiving.
TAM SETTINGS (FAX-B140 only) Name Description MESSAGE LENGTH Set the maximum recording time for each recorded message. PASSWORD Set a four-digit PIN so that you can access the fax from remote locations. 1234 (0000 to 9999) TOLL SAVER Setting this feature to ON allows calls to be picked up after 2 rings when you have a new message. ON/OFF RING COUNT FWD SETTINGS If you set TOLL SAVER to OFF, this feature allows you to set the number of times the fax rings. Allows you to forward messages.
Activity reports Your fax keeps track of most of its sending and receiving operations. These operations can be printed out in the form of activity reports that can help you check the dates and times of fax transmissions and whether or not each transaction was successful. How to print a report ________________________ Depending on the type of report, you can have the fax print the report automatically, or you can print it directly.
Activity report______________________________ Summarises the information for the sending and receiving activities of your fax after 20 transactions. For automatic printing, see ACTIVITY REPORT, p. 8-3. Transactions in an activity report are listed chronologically. One-touch speed dialling list __________________ Lists the numbers and names registered under one-touch speed dialling buttons.
Setting TAM MODE Setting TAM MODE allows you to receive telephone messages and fax transmissions while the fax is unattended. When you cancel TAM MODE, any new telephone messages will be played automatically. 1 Press [TAM] to set TAM MODE. • When you set TAM MODE, the TAM LED lights up and the outgoing message is played. • When you cancel TAM MODE, the TAM LED switches off. If you have any new telephone messages, the messages are played automatically. • To cancel TAM MODE, press [TAM] again.
Setting TAM MODE Setting the recording time for a telephone message _________________________________ 1 2 3 Press [Function]. D Press [Start/Copy]. Use [3] or [4] to select TAM SETTINGS. D Press [Start/Copy] twice. USER SETTINGS 30 SECONDS Use [3] or [4] to select the recording time. The recording time can be set to 0, 30, 60 or 120 seconds. D Press [Start/Copy]. 4 7 Press [Stop]. Note When the recording time is set to 0, the alternative outgoing message is played.
Setting TAM MONITOR ______________________ TAM MONITOR allows you to screen all incoming calls. Note 1 2 3 4 5 To use this feature, LINE MONITOR VOL (see p. 8-2) must be set to a setting other than 0. If LINE MONITOR VOL is set to 0, you will not be able to hear any incoming messages as they are being recorded. Press [Function]. D Press [Start/Copy]. USER SETTINGS Use [3] or [4] to select TAM SETTINGS. D Press [Start/Copy]. MESSAGE LENGTH Use [3] or [4] to select TAM MONITOR. D Press [Start/Copy].
Setting TAM MODE Setting TOLL SAVER _______________________ Setting TOLL SAVER allows you to check whether you have any new messages when you call from a remote location. 1 2 3 Press [Function]. D Press [Start/Copy]. USER SETTINGS Use [3] or [4] to select TAM SETTINGS. D Press [Start/Copy]. MESSAGE LENGTH Use [3] or [4] to select TOLL SAVER. D Press [Start/Copy].
Recording voice memos Use this feature when you are going out and want to leave a message for another member of the family. Use the microphone on the printer cover to record your voice memo. Only one voice memo, 30, 60, or 120 seconds*, can be recorded. If you record a new voice memo when there is already a voice memo recorded, the old voice memo will be deleted. 1 2 Use [3] or [4] to select VOICE MEMO. Press [Record] and speak into the microphone to record your voice memo.
Deleting messages 1 2 Use [3] or [4] to select the type of message you want to delete. FAXTEL MESSAGE Press [Delete]. YES=(A) NO=(#) The fax asks you to confirm that you want to delete the message. 3 Press [:] to delete the message. If you do not want to delete the message, press [#]. -or- 1 PLAY Use [3] or [4] to select ERASE. Press [Start/Copy] . The fax asks you to confirm that you want to delete the message. 4 7 FAXTEL MESSAGE YES=(A) NO=(#) Press [:] to delete the message.
Playing telephone messages Telephone messages will be played back in order from the oldest message recorded. If a voice memo has been recorded, it will be played back first. 1 Press [Play]. The date and time when the telephone message was recorded, the number of telephone messages and the number of the message being played (ICM No.) are displayed whenever a message is played. Note • • • • • • SUN 17:15 02/05 Press [ ] to listen to the message again. (Repeat) Press [ ] to play the next message.
Remote control features Use these features when you call home to play back any messages you may have received. You can also use the remote control features to set TAM MODE. You must register a four-digit PIN as your password before you can use these features (see below). Registering the password for remote control _____ 1 2 3 5 USER SETTINGS Use [3] or [4] to select TAM SETTINGS. D Press [Start/Copy]. MESSAGE LENGTH Use [3] or [4] to select PASSWORD. D Press [Start/Copy].
Using remote control 1 2 3 4 Call home. The outgoing message will be played. Press [#] while the outgoing message is playing. Enter your password when you hear the beeps indicating that you should enter your password. When your password is accepted, you will hear a confirmation tone (a short series of beeps). The fax will now accept remote control commands (see List of remote control commands, p. 7-11). For example, press [1][1][#] to play back any telephone messages you may have received.
Using remote control K List of remote control commands Command 11# Sub-command* 4# 6# 5# 9# 19# 20# # 21# 4# 5# 29# 31# # # 33# # 34# # 41# 4# 5# 42# 4# 5# 43# 4# 5# 44# 4# 5# 50# 51# 60# 61# 89# 99# 7 * Sub-commands are only valid while the command they are linked to is active. ** When no forwarding number has been set, ICM forwarding mode cannot be set. When TAM MODE has not been set, entering this command activates TAM MODE and ICM forwarding mode simultaneously.
Forwarding telephone messages This feature allows you to automatically forward telephone messages, recorded when the fax is set to TAM MODE, to a registered forwarding number. You can use remote control to access the forwarding number and listen to your telephone messages. Note • You must register a forwarding number and set TAM MODE before you can use this feature. Remote control cannot be used to set this feature unless a forwarding number has been registered.
Forwarding telephone messages Setting the number of redial times _____________ 1 2 3 4 6 Use [3] or [4] to select AUTO REDIAL. D Press [Start/Copy]. Use [3] or [4] to select ON. D Press [Start/Copy] twice. Use the numeric buttons to enter the number of redial times. D Press [Start/Copy] twice. FWD TEL NUMBER OFF 2TIMES 2MIN. 7 Use the numeric buttons to enter the redial interval. D Press [Start/Copy]. USING THE BUILT-IN ANSWERING MACHINE (TAM MODE) (FAX-B140 only) 5 Follow steps 1 to 5 on p.
Setting PIN ENTRY _________________________ 1 2 3 4 Follow steps 1 to 5 on p. 7-12. FWD TEL NUMBER Use [3] or [4] to select PIN ENTRY. D Press [Start/Copy]. Use [3] or [4] to select ON. D Press [Start/Copy]. OFF FWD TEL NUMBER Press [Stop]. Setting ends and the fax returns to standby mode. Note 7-14 If PIN ENTRY is set to OFF, it is not necessary to enter your password when you use the FORWARDING MSG feature (see p. 7-12).
When a forwarded call is received When FWD SETTINGS is set to ON, telephone messages recorded when the fax is set to TAM MODE will be automatically forwarded to a registered forwarding number. 1 2 3 A call is received at the forwarding number. When you answer the phone you will hear your forwarding message. Press [#] while the forwarding message is playing. If you have not set a forwarding message, press [#] when you hear the tone.
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Setting the receive mode Once you have decided which mode is suitable for your needs, set the mode by pressing [Receive Mode]. 1 Press [Receive Mode]. Every time you press [Receive Mode], the mode changes cyclically. D Press [Start/Copy]. The fax returns to standby mode.
Setting the receive mode 5 6 7 Use the numeric buttons to enter the time the fax waits before ringing when it receives a call. D Press [Start/Copy] twice. 22SEC Use the numeric buttons to enter the time the fax rings while waiting for someone to pick up the handset. D Press [Start/Copy] twice. RECEIVE Use [3] or [4] to select RECEIVE or DISCONNECT. 6 This setting tells the fax what to do if the handset is not picked up within the specified ring time set in step 6.
Receiving documents manually: MANUAL MODE _ 1 2 3 4 Check that Manual is displayed on the LCD (see p. 6-2). 15:00 Manual Check that the handset or extension phone is connected to the fax (see p. 1-4). When you hear the handset or extension phone rings, pick up the handset. K If you hear a person’s voice: Start your conversation. If the caller wants to send a document after talking to you, ask them to press the start button on their fax machine.
Other features Saving ink while receiving documents __________ You can enable/disable ink-saving feature by pressing the [Ink Saver] button when the [Function] button is pressed. 1 2 Press [Function]. D Press [Ink Saver]. Use [3] or [4] to select ON or OFF. D Press [Start/Copy]. 6 The fax returns to standby mode.
1 2 Press [Function]. D Press [Polling]. D Press [Start/Copy]. Dial the fax number of the fax machine you wish to poll. Use one of the dialling methods described on page 5-2. 3 Press [Start/Copy]. Your fax begins receiving the document. Cancelling receiving 1 6-6 Press [Stop].
Sending methods___________________________ K Direct sending (see below) K Memory sending (see p. 5-3) K Manual sending (see p. 5-4) Dialling methods ___________________________ There are several methods of dialling the receiving party’s number, depending on how your fax is set up. K Regular dialling K One-touch speed dialling (see p. 5-5) K Coded speed dialling (see p. 5-5) K Directory dialling (see p. 5-6) K UCanTalk (see p.
Sending documents Memory sending ___________________________ The fax normally uses direct sending to send your document, but you can send it with memory sending (see below). In this case, the fax quickly scans the document into memory. Then it sends the document from memory. This means you do not have to wait for the fax to finish sending before you can retrieve your original document. You can send up to 15 A4-size pages at a time with memory sending (based on the Canon FAX Standard Chart No.
Manual sending ____________________________ If you would like to first speak with the person you are sending the document to, use manual sending. You need to connect the handset or extension phone to the fax for manual sending. 1 Load the document face up into the document tray. See Loading documents, p. 3-2. You can set the scanning resolution and contrast (see p. 5-1). 2 Pick up the handset or press [Hook] and dial the receiving party’s fax number.
Cancelling sending 1 Press [Stop]. Note • When you cancel sending, you may need to press [Start/Copy] for a few seconds, then the fax will feed out the document. • The fax prints an ERROR TX REPORT (see p. 8-7). Automatic dialling 5 To use this feature you must first register numbers for one-touch speed dialling (see pp. 2-10, 2-11) or coded speed dialling (see p. 2-12). 1 Load the document face up into the document tray. See Loading documents, p. 3-2.
Sending a document using directory dialling _____ This feature is convenient when you know the other party’s name but cannot recall the one-touch speed dialling button or the code for coded speed dialling where the number is registered. This procedure can also be used to look up the other party’s name and retrieve the number for dialling. 1 Load the document face up into the document tray. See Loading documents, p. 3-2. You can set the scanning resolution and the contrast (see p. 5-1).
Automatic dialling Sending a document using UCanTalk (FAX-B140 only) ___________________________ To use this feature you must first register the voice tags for UCanTalk (see p. 2-13). 1 Load the document face up into the document tray. See Loading documents, p. 3-2. You can set the scanning resolution and the contrast (see p. 5-1). 2 Press [UCanTalk]. Then speak the voice tag into the microphone. 5 CANON The registered name will be displayed on the LCD.
Special dialling Sending a document using caller history ________ If the CALLER ID setting is set to ON, the caller’s name and phone/fax number appear on the LCD when you receive a call (see p. 8-4). The fax keeps up to 20 latest caller IDs in memory. Note 1 The caller history feature is only available in some countries. The feature uses the ETS300778 protocol. Contact your local telephone company for detailed information. Press [Function]. D Press [Caller History].
Redialling when the line is busy There are two methods of redialling: manual redialling and automatic redialling. This section explains these two methods. Manual redialling ___________________________ Press [Redial/Pause] to dial the last number you dialled with the numeric buttons. (This starts redialling regardless of whether automatic redialling is enabled.) K Cancelling manual redialling 5 To cancel manual redialling, press [Stop].
K Setting the options for automatic redialling You can set the following options for automatic redialling: • Whether or not the fax redials automatically. • The number of times the fax attempts to redial. • The time interval between redialling attempts. 1 2 3 Press [Function]. D Press [Start/Copy]. USER SETTINGS Use [3] or [4] to select TX SETTINGS. D Press [Start/Copy]. ECM TX Use [3] or [4] to select AUTO REDIAL. D Press [Start/Copy].
Delayed sending Your fax can send a document automatically at a preset time. This allows you to take advantage of lower late-night long-distance rates offered by some telephone companies. 1 Load the document face up into the document tray. See Loading documents, p. 3-2. You can set the scanning resolution and contrast (see p. 5-1). 2 3 Use [3] or [4] to select DELAYED TX. D Press [Start/Copy]. 5 SET TIME 15:00 SENDING DOCUMENTS 4 Press [Function]. D Press [Send Options].
Sending other documents while the fax is set for delayed sending ___________________________ You can send, receive, and copy other documents even when the fax is set for sending at a preset time. The fax can only register one preset sending operation at a time. To send or copy other documents after setting the fax for delayed sending, simply send or copy using any other sending procedure in this guide.
Sequential broadcasting Sending a document to more than one location ___ Note 1 You must press each button within 10 seconds of the preceding one. The fax begins the operation approximately 10 seconds after you press the last button. Load the document face up into the document tray. See Loading documents, p. 3-2. You can set the scanning resolution and contrast (see p. 5-1). 2 Dial the receiving party’s fax numbers as you need.
Documents stored in memory Printing a list of documents in memory __________ Your fax can print a list of documents stored in memory, along with the transaction number (TX/RX NO.) of each document. Once you know the transaction number of a document in memory, you can print it or delete it. 1 2 3 Press [Function]. Use [3] or [4] to select MEMORY REFERENCE. D Press [Start/Copy]. DOC. MEMORY LIST Press [Start/Copy]. Printing a document in memory________________ 1 2 3 4 Press [Function].
Documents stored in memory 6 Press [:] to print the first page only, or press [#] to print all pages of the document. The fax prints the document. 7 To continue printing other documents in memory, repeat the procedure from step 4. To finish, press [Stop]. Deleting a document from memory _____________ 3 4 5 Press [Function]. Use [3] or [4] to select MEMORY REFERENCE. D Press [Start/Copy]. DOC. MEMORY LIST Use [3] or [4] to select DELETE DOCUMENT. D Press [Start/Copy]. TX/RX NO.
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Loading documents 1 Adjust the document guide to the width of the document, and gently insert the top of the document face up into the document tray until you hear a beep. Note • For a multipage document, the pages are fed one by one from the top of the stack. • Wait until all pages of your document have been scanned before starting a new job. • Make sure you follow the procedure above to load documents into the document tray.
Paper requirements Your fax supports A4-, letter-, and legal-size paper in portrait orientation. You can use regular copier paper, cotton bond paper, or typical letterhead. Your fax does not require special ink jet paper. Always use paper without curls, folds, staples, or damaged edges. Look at the label on the package to see if the paper has a preferred side for printing. Be sure to test paper before purchasing large quantities. 3 Note The shaded area below shows the printable area of A4-size paper.
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Fax controls – the operation panel TAM LED (FAX-B140 only) LCD Microphone (FAX-B140 only) Rewind/Forward buttons (FAX-B140 only) FAX-B140 01 02 Report Cleaning 04 R 06 Space 07 08 Polling Ink Saver Receive Mode 1 03 Send Options 05 Clear 09 Caller History Resolution 02 Report 04 Cleaning 05 R 07 Polling 03 Send Options 06 Space 08 Ink Saver Receive Mode Resolution Clear 09 Caller History 7 PQRS 2 3 ABC DEF 5 JKL MNO 8 6 9 TUV WXYZ 0 # Function One-touch spe
Fax controls – the operation panel K FAX-B120/B115 Scroll/Cursor buttons (see pp. 2-5, 8-1) 2 PREPARING TO USE YOUR FAX Redial/Pause button (see p. 5-8) Coded Dial/Directory button (see pp. 5-5, 5-6) Stop button Start/Copy button Hook button (see p. 5-4) K FAX-B140 Scroll/Cursor buttons (see pp. 2-5, 8-1) TAM button (see p. 7-2) Delete button (see p. 7-7) Record button (see p. 7-1) Play button (see p. 7-8) Redial/Pause button (see pp. 5-8, 5-9) UCanTalk button (see p.
Guidelines for entering numbers, letters, and symbols When you come to a step that requires you to enter a name or number, see the table below to determine which numeric button to press for the letter you want.
Guidelines for entering numbers, letters, and symbols 3 Continue entering other letters using the numeric buttons. • If the next letter you want to enter is under a different numeric button, simply press that button until the letter you want appears. -orIf the next letter you want to enter is under the same numeric button you pressed in step 2, press [4] to move the cursor to the right. Then press that same numeric button repeatedly until the letter you want appears. • To enter a space, press [Space].
Registering sender information Personalising your fax _______________________ K Identifying your documents When sending a document, you can have your fax number and your name (known as your ID), and the current date and time printed out by the receiving fax machine. This information is called your TTI (Transmit Terminal Identification) and appears at the top of the faxed document in small type.
Registering sender information 3 4 Press [Start/Copy]. Press [Stop]. Registration ends and the fax returns to standby mode. Registering your fax/telephone number and name _ 1 2 3 Press [Function]. D Press [Start/Copy] twice. DATE & TIME Use [3] or [4] to select UNIT TELEPHONE #. D Press [Start/Copy]. Enter your fax number (up to 20 digits) using the numeric buttons. TEL= 123 4567 You can enter a plus sign (+) or space to make your number easier to read. To enter a plus sign (+), press [#].
Setting the summer time _____________________ Some countries adopt the summer time system that shifts the clock time ahead or back according to the change in seasons. You can select if the time information in your FAX changes to match your country’s summer time system and set the day and time when the summer time begins and ends. 1 2 3 4 5 6 7 2-8 Press [Function]. D Press [Start/Copy]. Use [3] or [4] tot select SYSTEM SETTINGS. D Press [Start/Copy]. Use [3] or [4] tot select SUMMER TIME.
Registering sender information 8 9 Use [3] or [4] to select the week in which the summer time starts. D Press [Start/Copy]. WEEK 10 Use [3] or [4] to select the day of the week which the summer time starts. D Press [Start/Copy]. 11 Use [3] or [4] to select TIME. D Press [Start/Copy]. 12 Use the numeric buttons to enter the time at which the summer time compensation is made. D Press [Start/Copy]. 13 Press [Function]. 14 Use [3] or [4] to select END DATE/TIME. D Press [Start/Copy] twice.
Registering one-touch speed dialling numbers and names The quickest way to dial a fax number is to use one-touch speed dialling. This allows you to dial a number by pressing a single button. Before you can use one-touch speed dialling, you must register the receiving number (up to 50 digits) with your fax. You can also register the name of the party (up to 16 letters) and a voice tag*; the name appears on the printout of the one-touch speed dialling list. 1 2 3 4 Press [Function].
Registering one-touch speed dialling numbers and names 8 • If you selected NO in step 7, proceed to step 9. • If you selected YES in step 7: After a tone, speak the party’s name into the microphone. 2 The fax asks you to speak the party’s name again. 9 PREPARING TO USE YOUR FAX D After a tone, speak into the microphone again. To assign additional one-touch speed dialling numbers, start from step 4. To finish, press [Stop].
Registering coded speed dialling numbers and names Use coded speed dialling to dial a fax number at the press of three buttons. A fax/telephone number up to 50 digits can be registered under each two-digit speed dialling code (01-50) and you can register up to 50 locations. You can also register the name of the party (up to 16 letters) and a voice tag*; the name appears on the printout of the coded speed dialling list. 1 2 3 4 Press [Function]. Use [3] or [4] to select TEL REGISTRATION.
Registering UCanTalk voice tags (Fax-B140 only) UCanTalk allows you to dial a number by speaking the receiving party’s name to the fax. Before you can use the UCanTalk feature, you must register voice tags. You can register a name or phrase (no longer than 3 seconds) you want to use to retrieve the party, such as the first name, family name, nickname, company name, official position, and so forth. You can register up to 15 voice tags.
6 After the tone, speak the party’s name into the microphone. The fax asks you to speak the name again. D After the tone, speak into the microphone again. • Keep background noise to a minimum to ensure reliable operation. • Registering the same or similar voice tags for different parties may cause an error when you try to retrieve the party. 7 To assign additional voice tags, start from step 4. To finish, press [Stop]. Modifying voice tags ________________________ 1 2 3 Perform steps 1 to 4 on p.
Removing the shipping materials ______________ 1 Remove the shipping tapes a from the top of the fax and the protective piece b. 2 Open the printer cover by gently pulling it towards you. 1 1 2 3 Remove the shipping tape a and the protective piece b. Close the printer cover until it locks into place. 1 2 The actual shipping materials may differ in shape, quantity, and position from the ones shown above.
Assembling the fax Attaching components_______________________ 1 Insert the tabs on the multi-purpose tray into the slots on the unit. 2 Insert the tabs on the document tray into the corresponding slots. 1-3 1 SETTING UP Note For user convenience, the one-touch sheet provided with your fax (in some countries) should be fitted over the one-touch speed dialling buttons on the left of the operation panel.
Making connections Connecting the telephone line, handset, and external devices____________________________ There are three jacks on the left side of the fax for connection of the following: Handset Extension phone (i.e. an additional telephone that you may wish to place away from the fax to answer calls from a different location) or answering machine.
Making connections Ringer volume switch Adjust the volume of the ringer. Use a pen or other pointed object to adjust the switch to HIGH, LOW or OFF. 3 Connect an extension phone or answering machine* to the t jack. 1 SETTING UP Note • Due to the range of specifications, Canon cannot guarantee that all answering machines* will be compatible with your fax. • If you have connected an external device to your fax, be sure to select the correct receive mode (see Chapter 6).
Connecting the AC power cord ________________ Plug the fax into a 200-240 volt AC 50/60 Hz outlet. 1 Plug the power cord connector into the rear of the fax. 2 Plug the other end of the power cord into a properly grounded AC power outlet. There is no power switch on the fax. The power is on as long as the fax is plugged in.
Loading paper Paper guidelines ___________________________ Paper limit mark Tab No gaps here • Let the paper run out before refilling the multi-purpose tray. Avoid mixing new stock with paper already loaded. • Do not leave paper stacked in the multi-purpose tray for long periods of time since it may bend or curl and cause problems. • Certain environmental conditions, such as extreme temperatures or humidity, can cause some paper to misfeed in the multi-purpose tray.
Loading paper in the multi-purpose tray _________ 1 Move the paper guide to the left. 3 Insert the stack into the multi-purpose tray a, and align the right edge of the stack with the right side of the multipurpose tray. Then slide the paper guide snugly against the left edge of the stack b. If necessary, remove the document tray when loading paper. 1 2 1-8 2 Fan the stack of paper that you want to feed into the fax. Then tap the edge of the stack on a flat surface to even the stack.
Installing the BJ cartridge The first time you set up your fax, you have to install the BJ cartridge before you can begin receiving and copying documents. For information on replacing the BJ cartridge, see p. 9-6. • Use only a Canon BX-3 Black BJ cartridge in your fax. • Store BJ cartridges at room temperature. • When the BJ cartridge print head is left exposed, it easily dries out and becomes unusable.
Installing the BJ cartridge in your fax ___________ When there is no BJ cartridge installed in your fax, PUT IN CARTRIDGE is displayed on the LCD. 1 3 Make sure the fax is plugged in. 5 Remove the BJ cartridge from its package, then remove the orange protective cap a and tape b. Open the printer cover by gently pulling it towards you (see p. 1-2). 2 4 Load the paper in the multi-purpose tray. 6 With the label facing outwards, insert the BJ cartridge into the cartridge holder.
Installing the BJ cartridge 7 Close the printer cover. If the AUTO TEST PRINT setting is set to ON: The fax automatically prints a test page. The fax prints a test page every time you insert a BJ cartridge. 1 SETTING UP You can turn off automatic test printing by changing the AUTO TEST PRINT setting. See SYSTEM SETTINGS, p. 8-5. • Do not try to manually move or stop the cartridge holder. • Do not touch the components shown below or any metal parts.
Setting the TEL LINE TYPE See pp. 2-2, 2-3 for the buttons on the operation panel. 1 2 3 4 Press [Function]. D Press [Start/Copy] twice. Use [3] or [4] to select TEL LINE TYPE. D Press [Start/Copy]. Use [3] or [4] to select TOUCH TONE. D Press [Start/Copy]. DATE & TIME ROTARY PULSE R-KEY SETTING Press [Stop]. Setting ends and the fax returns to standby mode. Dialling through a switchboard (PBX) A PBX (private branch exchange) is an on-site telephone switchboard.
Dialling through a switchboard (PBX) Registering the access type and the outside line access number ____________________________ 1 See pp. 2-2, 2-3 for the buttons on the operation panel. 3 4 5 Press [Function]. Press [Start/Copy] twice. DATE & TIME Use [3] or [4] to select R-KEY SETTING. D Press [Start/Copy]. PSTN Use [3] or [4] to select PBX. D Press [Start/Copy]. HOOKING Use [3] or [4] to select the access line type for the switching system. You can select PREFIX or HOOKING.
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Table of Contents INTRODUCTION Using this guide .............................................................. v Customer support ........................................................... v Important safety instructions .......................................... vi 1. SETTING UP Unpacking ................................................................... 1-1 Removing the shipping materials ........................................... 1-2 Assembling the fax .............................................
Table of Contents 3. DOCUMENTS AND PAPER Preparing documents................................................... 3-1 Types of documents you can scan ......................................... 3-1 Problem documents................................................................ 3-1 Loading documents...................................................... 3-2 Problems with multipage documents...................................... 3-2 Paper requirements .....................................................
Table of Contents 6. RECEIVING DOCUMENTS Different ways to receive a document........................... 6-1 Setting the receive mode ............................................. 6-2 Receiving both documents and telephone calls automatically: Fax/Tel mode ................................................ 6-2 Receiving documents manually: MANUAL MODE ................. 6-4 Receiving documents with an answering machine: ANS.MACHINE MODE (FAX-B120/B115 only) ................... 6-4 Other features ............
Table of Contents 8. SETTINGS AND ACTIVITY REPORTS 9. SOLUTIONS TO COMMON PROBLEMS Selecting a menu ......................................................... 8-1 Activity reports............................................................. 8-7 How to print a report ............................................................... 8-7 Activity report .......................................................................... 8-8 One-touch speed dialling list ..................................................
This equipment conforms with the essential requirements of EC Directive 1999/5/EC. We declare that this product conforms with the EMC requirements of EC Directive 1999/ 5/EC at nominal mains input 230V, 50Hz although the rated input of the product is 200V240V, 50/60Hz. If you move to another EU country and are experiencing trouble, please call the Canon Help Desk. (For Europe Only) Model Name • H12263 (FAX-B140) • H12261 (FAX-B120/B115) Copyright Copyright F 2002 by Canon Inc. All rights reserved.
Using this guide This guide provides detailed information on how to set up, operate, maintain, and troubleshoot your fax. Please read the list below to become familiar with the symbols, terms, and abbreviations used in this guide. Cautions tell you how to avoid actions that could injure you or damage your fax. In order to use your fax safely, always observe these cautions.
Important safety instructions Read these safety instructions thoroughly before using your fax. Caution Except as specifically described in this guide, do not attempt to service the fax yourself. Never attempt to disassemble the fax: opening and removing its interior covers will expose you to dangerous voltages and other risks. For all service, contact your local authorised Canon dealer or the Canon help line. K Handling and maintenance • • • • Follow all warnings and instructions marked on the fax.
K Location • Place the fax on a flat, stable, vibration-free surface. • Place the fax in a cool, dry, clean, well ventilated place. – Make sure the area is free from dust. – Make sure the location is not affected by extreme temperature changes, and always stays between 10° and 32.5°C. – Make sure the area’s relative humidity is always between 20% and 85%. • Keep the fax away from direct sunlight. • Do not use the fax near water. Make sure that no wet or humid objects come into contact with the fax.
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