Laser Printer Fax • Copier • Scanner MultiPASS Desktop Manager for Windows® NT MultiPASS™ L6000
Copyright This manual is copyrighted by Canon Computer Systems, Inc. (CCSI) with all rights reserved. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of CCSI. © 1999 Canon Computer Systems, Inc. Disclaimer Canon Computer Systems, Inc. has reviewed this manual thoroughly in order that it will be an easy to use guide to your MultiPASS Desktop Manager for Windows NT for your Canon MultiPASS L6000.
Contents Chapter 1 Introduction .................................................................................................... 1-1 Desktop Manager Features: an Overview ...................................................1-2 Desktop Manager Software Package ........................................................... 1-3 System Requirements ..................................................................................... 1-5 About This Guide .........................................................
Chapter 5 PC Faxing ......................................................................................................... 5-1 Faxing with Your Computer ......................................................................... 5-2 Sending a Fax from Your Computer (PC Faxing) ............................... 5-2 Specifying a Fax Recipient ..................................................................... 5-5 Defining Send Fax Options ....................................................................
Adjusting the Selection Size ................................................................. 6-14 Moving an Image ................................................................................... 6-15 Reversing the Image Tone .................................................................... 6-15 Mirroring an Image ............................................................................... 6-15 Rotating an Image .................................................................................
Adjusting the Document Image .......................................................... 7-34 Making Image Adjustments ................................................................. 7-39 Adding Annotations to Your Document ............................................ 7-54 Revising Your Annotations .................................................................. 7-61 Reverting to the Last Saved Version ................................................... 7-63 Printing the Document ........................
Glossary.................................................................................................................................. G-1 Index .........................................................................................................................................
Welcome and congratulations on your purchase of the Canon MultiPASS L6000 and its accompanying MultiPASS Desktop Manager for Windows NT software (hereafter referred to as the MultiPASS printer and Desktop Manager, respectively). With your MultiPASS printer, the Desktop Manager software package enables you to perform a variety of tasks, meeting all your printing, faxing, and scanning needs. ❏ ❏ ❏ ❏ Desktop Manager Features: an Overview ............................................
Desktop Manager Features: an Overview This section reviews some of the features of the Desktop Manager. For detailed information and instructions, refer to later chapters in this guide. ❏ Print a Document The MultiPASS printer can be configured as the Windows NT default printer, allowing you to print a document in any Windows NT application. You can also define and customize print options that affect the output of your printed documents.
❏ Set MultiPASS Printer Options Options that affect certain operations of your MultiPASS printer can be set manually on the MultiPASS printer itself or in the Desktop Manager. These options include parameters that affect sending and receiving faxes, and the assignment of speed dial numbers. Option settings defined in the Desktop Manager override any corresponding option setting you previously set up on the MultiPASS printer.
❏ MultiPASS Fax Driver The MultiPASS fax driver enables you to send a PC fax from any Windows NT application that allows faxing. ❏ Scan Driver (ScanGear for MultiPASS) The scan driver enables you to scan an image into the Desktop Manager or most Windows NT applications that supports TWAINcompliant scanning. ❏ MultiPASS Service The MultiPASS Service (MPService) enables and controls all the communication between your computer and the MultiPASS printer.
To successfully install and operate the Desktop Manager with the MultiPASS printer, your system must meet the following minimum requirements: ❏ An IBM or compatible computer with a Pentium 90 processor or higher. An Intel Pentium processor is recommended. ❏ Microsoft Windows NT 4.0 ❏ Microsoft Windows NT Service Pack 3 or later ❏ 32 megabytes (MB) of RAM. 64 MB of RAM is recommended. ❏ 60 MB of available hard disk space.
Conventions Used in This Guide The following types of formatting identify specific types of information provided in this guide. Italicized text Used to stress the importance of a word or phrase, or to refer to the title of another guide. For example: You cannot access the dialog box .... —or— ...the Microsoft Windows NT User’s Guide.... Text in quotation marks Used to refer to the title of a section within the guide. For example: ...the “Installing the Software” section....
In addition to this guide, the following information and instructions on using the MultiPASS printer and Desktop Manager software are available. ❏ MultiPASS Desktop Manager Online Help The online help includes context-sensitive help about a window or dialog box and step-by-step instructions for performing Desktop Manager tasks. ❏ Canon MultiPASS L6000 User’s Manual This manual offers detailed information on how to operate your MultiPASS printer.
This chapter provides information and instructions for installing the Desktop Manager software, and for setting the default printer and port. ❏ Installing the Software ............................................................................. 2-2 l Preparing for the Installation .......................................................... 2-3 l Installing the Software .....................................................................2-4 l Overwriting the MultiPASS Printer Options .......................
Installing the Software Your MultiPASS software comes with a Master Installer that makes installing the MultiPASS software fast and easy. The Master Installer starts up and loads the software in this order: ❏ MultiPASS Desktop Manager (including the printer and fax drivers) ❏ MultiPASS ODBC (Open DataBase Connectivity) Interface ❏ ScanGear for MultiPASS.
Preparing for the Installation Before you begin installing the software, take some time to prepare your system and fax setup information required for installation. ❏ Connect the MultiPASS printer to the parallel port on your computer. The selected parallel port must be a dedicated port. The MultiPASS printer does not operate with a redirected or virtual parallel port.
l Outside Dialing Prefix If applicable, the number for accessing an outside line through your office phone system (usually 9). l Fax Receive Mode The method by which you want the MultiPASS printer to handle incoming faxes when your PC is on: upload the fax directly to the Desktop Manager or print the fax from the MultiPASS printer. ❏ Start Windows. If any Windows applications are open, close the applications. With the applications closed, you ensure that the Desktop Manager software installs properly.
To install the Desktop Manager software: 1. Insert the installation CD into your disk drive. If installation does not start automatically: l On the Windows taskbar, click Start, and then click Run. l In the Run dialog box, type the following command and click OK (where D: is your CD drive). D:\SETUP 3. Follow the on-screen instructions to complete the installation process. During installation, follow these guidelines: Chapter 2 l Click Next to move from one dialog box to the next.
l Be sure to wait for Windows NT to complete each setup step. If you hear the computer working, wait until it is done. For information about allowing the Desktop Manager software to overwrite the MultiPASS printer setup options, refer to the “Overwriting the MultiPASS Printer Options” section.
When you install the printer driver software, the system automatically sets the MultiPASS printer as the default printer. If necessary, however, follow these instructions to set the default printer. To set the default printer: 1. On the Windows NT desktop, click Start, and then point to Settings. 2. On the Settings menu, click Printers. 3. In the Printers dialog box, click the MultiPASS printer icon. 4. On the File menu, click Set As Default.
To set default printing options: 1. On your Windows desktop, click Start, and then point to Settings. 2. On the Settings menu, click Printers. 3. In the Printers dialog box, select the Canon MultiPASS printer icon. 4. On the File menu, click Properties. 5. In the Printer Properties dialog box, click the Device Settings tab. 6. Specify your desired options. Click OK to save your changes and close the dialog box. Click Cancel to close the dialog box without saving your changes.
This chapter reviews the instructions for printing a document from a Windows application with your MultiPASS printer and for changing the printer settings. ❏ Printing a Document ................................................................................3-2 l Printing Envelopes ...........................................................................3-3 ❏ Changing the Printer Settings.................................................................
Printing a Document Once you have installed the software, you are ready to print a document — from any Windows NT application that supports printing, such as Word for Windows NT — using the MultiPASS printer. Printer options are initially installed using default settings, enabling you to print immediately. These options determine what your documents look like when printed. For example, they define such settings as the paper size and page orientation.
Printing Envelopes When printing envelopes, use the following guidelines to achieve the best results. ❏ Use the appropriate size envelope: U.S. commercial size number 10 or European size DL. ❏ Avoid using the following types of envelopes. They may cause jams or smears, or may damage your printer: l With windows, holes, perforations, cutouts, and double flaps l Made with special coated or deeply embossed paper l With peel-off sealing strips l With letters enclosed.
To load envelopes: 1. Prepare the envelopes. Arrange the stack of envelopes on a firm surface and press down firmly on the edges to make the folds crisp. Press all the way around the envelopes to remove any curls and expel air from inside the envelopes. Make sure any curls are removed from the flap of each envelope. 2. Insert the stack of envelopes, with the print side facing you, into the sheet feeder until it stops.
Printing with the MultiPASS Printer 3. Adjust the paper guides to the stack of envelopes. 4. Move the paper delivery selector to its lowest position. You are now ready to begin printing your envelopes.
Changing the Printer Settings Print options are the settings that determine how your document looks when it is printed. Print options are initially installed using default settings, allowing you to print documents immediately. However, you may want to change these settings for certain documents. The following instructions summarize the general procedures for changing printer settings. For detailed information on specific printer options, refer to later sections in this chapter. To change print options: 1.
Choosing a Print Mode When printing a document, you can choose a print mode. Print modes combine and save print quality and color settings as icons, which you can easily select. Initially, there are six predefined print modes. You can readily change settings for a particular print mode at any time. You can also add new print modes to suit the needs of a particular print job. Printing with the MultiPASS Printer To choose a print mode: 1.
2. Under Choose Print Mode, click the predefined print mode that best suits your document. The following print modes are predefined: l High Quality Click High Quality if you want to print your document using the optimum print settings to produce the highest quality print job. l Draft Click Draft if you would like to print your document quickly but with a lower print quality. The Draft print mode is ideal for longer documents and proofreading purposes.
Setting and Saving a Custom Print Mode You can define and save a custom print mode to fit the needs of a particular print job. Once saved, these custom options can be changed or overwritten. If you do not save a custom print mode, it is available only for the current print job. You cannot change or delete the settings of a factory defined print mode. To set a custom print mode: 1. In the Printer Properties or Printer Default dialog box, on the Main tab, select a print mode. Then click Change. 2.
Setting Quality Options For a custom print mode, you select to save toner or use the regular amount when printing and you set the paper feed. To set Quality options: 1. In the Properties dialog box, on the Quality tab, select to save toner when printing or use the regular amount of toner from the Toner list. 2. In the Paper Feed box, select the desired method for feeding paper into the printer. In the Media Type box, the only option available is Plain Paper.
Saving a Custom Print Mode Printing with the MultiPASS Printer After you change the Quality settings, you can save print modes for future use. For example, one print mode may be appropriate when printing a Word document, and another when printing a Photoshop graphic. To quickly set print options for your next document, you can select a saved mode. To save the custom print mode: 1. In the Properties dialog box, on the Save tab enter a name for the new print mode in the Title box,. 2.
When you close the Properties dialog box, your new print mode appears in the Choose Print Mode list on the Main tab. You may have to scroll through the selections to find your new print mode. Using a Saved Custom Print Mode Follow these instructions to use a saved custom print mode. To use a custom print mode: 1. In your application Print dialog box, click Properties (or Options or Settings) . 2.
Deleting a Custom Print Mode When you decide that you no longer need one of your saved custom print modes, you can delete it. To delete a custom print mode: 1. In the Printer Properties dialog box, on the Main tab, select the custom setting that you want to delete in the Saved Settings list box. 3. In the Properties dialog box, on the Save tab, make sure the setting that you specified in step one is selected. 4. Click Delete.
Retrieving a Custom Print Mode File Follow these instructions to retrieve a print mode previously saved as a file. To retrieve a custom print mode file: 1. In the Printer Properties dialog box, on the Main tab, click Change. 2. In the Properties dialog box, click the Save tab. 3. On the Save tab, click Open. 4. In the Open File dialog box, click the drive and directory where you saved your print mode. Then click the saved file that want to retrieve and click to select the appropriate icon in the Icon list.
Setting Paper Options When printing a document, you can set the orientation, paper size, and paper feed. The following procedures summarize how to change paper options. Printing with the MultiPASS Printer 1. In the Printer Properties (or Printer Default) dialog box, click the Paper tab. 2. In the Paper Size box, select the size of the paper or envelop you want to use. The selected paper should be identical to the paper size specified within the Windows NT application from which you want to print.
3. Select Enlarge/Reduce to enlarge your document’s printing size by up to 400 percent or reduce it down to as low as 10 percent of the original document size. For detailed information, see the “Using the Enlarge/Reduce Option” section. 4. In the Printer Paper Size box, select a paper size for the enlarging and reducing option.
To enlarge or reduce by changing the printing paper size: 1. In the Paper Size list, click the paper size specified in the software application (you can usually find this by looking at the Page Setup option in the software application). 2. Select Enlarge/Reduce. 3. In the Printer Paper Size list, select the actual paper size that is in the printer. The percent by which your document is enlarged or reduced automatically adjusts to the printer paper size you specified.
Chapter 4 Using the Desktop Manager This chapter provides an overview of the basic features of the Desktop Manager. Using the Desktop Manager For detailed information and instructions on Desktop Manager tasks, refer to later chapters in this guide. ❏ Desktop Manager: an Overview ............................................................ 4-2 l Features of the Desktop Manager Window .................................. 4-3 l Understanding Desktop Manager Folders ....................................
Desktop Manager: an Overview The MultiPASS Desktop Manager is a full-featured Windows application that enables you to use your MultiPASS printer from your computer.
To close the Desktop Manager: On the File menu, click Exit. When you exit the Desktop Manager, you close only the Desktop Manager window. Any documents you have set up to PC fax or print remain active. The MultiPASS Status Monitor and the Send Fax Manager, which track the progress of your active jobs, also remain open and active. Features of the Desktop Manager Window This section provides an overview on the basic use of the MultiPASS Desktop Manager window.
Some of the menu commands are also available on shortcut menus, which are displayed by clicking the right mouse button in the Desktop Manager window. ❏ Document Toolbar The document toolbar provides quick access for performing manipulation tasks with a selected document. In circumstances where a task is not possible, the toolbar button is unavailable, appearing dimmed.
❏ Work Area The work area appears to the right of the folders list and displays the documents contained in the open folder. The documents are displayed either as a graphic thumbnail of each document, or a list of the documents. The width of the work area can be adjusted by dragging the border (the split bar) between the work area and folders list. ❏ Command Bar The command bar is located at the bottom of the work area and contains buttons that perform key processing tasks.
This method activates the command for the selected document, as though the document had been dragged to the button. l Double-click a launching icon. This starts the application as if it were started from the Windows desktop. ❏ Status Bar The status bar displays information about the selected document or folder, or a description of the currently selected menu or toolbar command. It also displays the current date and time. The information is for display only, and cannot be edited.
❏ The system-defined folders, including the Trash folder, cannot be deleted or renamed. A document remains in a system-defined folder until you move it to a user-defined folder, or delete it. In Box Folder The In Box folder is automatically open each time you start the Desktop Manager (even if is empty). It stores all incoming faxes that were sent to you by other fax machines, received by your MultiPASS printer, and then uploaded to your PC. Each received fax is displayed using a system-assigned name.
User-Defined Folders You can create an unlimited number of folders for your own use in the Cabinet. You cannot place documents directly into the Cabinet; you must place them in folders within the Cabinet. Viewing Documents in the Desktop Manager When you open a folder, you can view the documents which are contained in that folder in Document View or List View. If the number of documents within a folder exceeds the available work area, horizontal and/or vertical scroll bars display.
To view documents in a folder as thumbnails: With the folder open, click Document View on the View menu or toolbar. List View List View displays documents within the open folder as a list. Each document in the list displays an icon representing the document type, along with other pertinent information about the document (such as its name, page count, disk storage size, date and time of creation, and its origin).
The icon designates the document type as fax, scan, or modified. A modified document is a document where the fax cover page has been removed, a scanned document that has been annotated, or a multi-page document that has been split into multiple documents. Documents displayed in List View cannot be manipulated as in Document View, such as splitting a document or merging two or more documents. To view documents in a folder as a list: With the folder open, click List View on the View menu or toolbar.
Using the Desktop Manager Chapter 4 Using the Desktop Manager 4-11
This chapter provides information and instructions for sending and receiving a fax, setting up the Address Book, and designing your own fax cover page. ❏ Faxing with Your Computer ................................................................... 5-2 l Sending a Fax from Your Computer (PC Faxing) ......................... 5-2 l Specifying a Fax Recipient ...............................................................5-5 l Defining Send Fax Options ...........................................................
Faxing with Your Computer You can use the Desktop Manager, with your MultiPASS printer, to send and receive faxes. You can also set up an Address Book, containing fax and e-mail information for people to whom you often send faxes, and design your own fax cover page. To assist you in managing your faxes, a Fax Log maintains a record of every fax you send or receive. You can also customize your MultiPASS printer by changing the factory default user settings.
n Before sending a PC fax, make sure that the date and time in your computer is correct. The system date and time displays on all PC faxes that you send. If you need to change the date and time, refer to your Windows user documentation. The following instructions summarize the overall procedures for sending a PC fax. To send a PC fax: 1. With the document you want to fax open in a Windows application (such as Word), click the Print command.
l For a onetime recipient, enter the name and fax number or email address in the First Name, Last Name, Fax, and E-mail Address boxes. l For an entry listed in your address book, click the applicable name in the To list box, and then click Add. 4. For a one time recipient, select Use Outside Dialing Prefix if you need to use a prefix (for example, 9) to access an outside line. 5.
l To close the dialog box without sending the fax, canceling the specified fax options, click Cancel. Specifying a Fax Recipient To send a fax, you must insert the required recipient information in the Send Fax dialog box. The required information is your recipient’s first and last name and your recipient’s fax number or e-mail address.
Including a Fax Recipient from the Address Book The To list box displays all recipients which have been set up in the Address Book. You can include one or more recipients by selecting the name and clicking Add. Selected names display in the Recipients list box and appear disabled in the To list box. This is to prevent the same recipient from being selected twice. Removing a Fax Recipient You can remove a name included in the Recipients list box by clicking the name, and then clicking Remove.
For a onetime recipient, you must select Use Outside Dialing Prefix check box in the Send Fax dialog box if you need to use a prefix (such as 9) to access an outside line. For a recipient from the Address Book, if you selected the Use Outside Dialing Prefix in the New Entry or New Recipient dialog box used to create their entry, you do not need to select Use Outside Dialing Prefix.
Attaching a Cover Page As desired, you can attach a cover page to your fax. The Desktop Manager contains a library of predefined fax cover pages, each providing a different style for both business and personal use. In addition, you can design your own cover page using the MultiPASS Cover Page Designer and add it to the library. Available cover pages are listed alphabetically in the Template list.
Entering a Memo You can include a memo on the fax cover page if the cover page has been designed to accept memo text. The font, style, and size of the memo text is determined by the particular design of the selected cover page. You can change these attributes using the MultiPASS Cover Page Designer. For instructions on editing a cover page, refer to the “Designing a Fax Cover Page” section in this chapter.
Sending the Fax Now When you click Send Now, the fax document is sent to the Send Fax Manager until it is transmitted. Once transmission is complete, the fax is either moved to the Sent Fax folder or deleted, based on whether you enabled or disabled the Delete After Sending option. If you entered both an e-mail address and a fax number, when you click Send Now, the Select Send Preference dialog box appears. In the Select Send Preference dialog box, specify your desired sending mode, and then click OK.
The fax is sent to the Send Fax Manager for processing at the specified date and time. n The Year list displays only whatever happens to be the current year and the next year (for example: 1998 and 1999, or 1999 and 2000). Holding the Fax If you specified both a fax number and an e-mail address in the Send Fax dialog box, in the Select Send Preference dialog box that appears, click Email or Fax. Then click OK. n The Hold option only applies to faxes; it does not apply to e-mail.
Creating a Fax Memo A fax memo is generally a brief, one-page fax sent directly from the Desktop Manager, without using another Windows application to create it. Operating directly from the Desktop Manager, you specify the same fax options as described in the previous sections of this chapter. To create a fax memo: 1. In the Desktop Manager, click Fax Memo on the File menu or toolbar. 2.
Receiving a Fax All incoming faxes are received by your MultiPASS printer and can be uploaded to the Desktop Manager for viewing, printing, or replying. Uploaded faxes are stored in your In Box folder. A flashing arrow in the taskbar indicates that you have received a new incoming fax. Once you open the folder to review the newly received fax, the flashing arrow no longer displays until another fax is received. A received fax displays in the In Box folder with a system-assigned name.
❏ Print the fax directly from the MultiPASS printer If your computer is going to be off for a while, or you are expecting many incoming faxes, it is recommended that you set the MultiPASS printer to automatically print incoming faxes. This recommended setting enables you to leave the computer off for a period of time and still be assured of receiving your faxes. You can always later scan a printed fax into the Desktop Manager.
2. To display details and log notes about a particular fax document, click the fax. PC Faxing To print the Fax Log: 1. In the Fax Log dialog box, click Print. 2. In the Print dialog box, specify the desired print options and click OK.
This report provides you with a hard copy of the Fax Log information. To delete an entry in the Fax Log: 1. Click the entry you want to delete. 2. Click Delete. To close the Fax Log: Click OK. Working with Jobs in the Send Fax Manager For each PC fax you send, a job is created in the Send Fax Manager. The Send Fax Manager displays the current status of each job.
Menu Bar Toolbar Faxes Sent Status Bar Features of the Send Fax Manager Window The Send Fax Manager window contains the following features: ❏ Toolbar The toolbar provides quick access for performing certain Send Fax Manager tasks. In circumstances where a task is not possible, the toolbar button is unavailable, appearing dimmed.
❏ Faxes Sent Area The Send Fax Manager shows you the status of your faxes, the fax recipient, its subject, number of pages, and size. The job currently being processed — the active job — displays at the top of the list. A job remains in the Send Fax Manager until it has been successfully transmitted, or until you delete it. ❏ Status Bar You can display additional fax information in the status bar by selecting a job. When no job is selected, the status bar displays information about all jobs.
The Desktop Manager continues to try sending the fax until the transmission is successful or the Desktop Manager exceeds the defined number of retries. If a job cannot complete successfully within the specified number of retries, the job is marked with a Failed status. ❏ On Hold A held job is a PC fax you chose to place on hold, rather than send it immediately. ❏ Failed A job receives a Failed status because a PC fax could not be sent successfully.
When you send a PC fax from the Send Fax Manager, the Send Fax dialog box displays the information you initially entered for the PC fax. You can change the information as needed. For example, for a PC fax that failed because of a wrong fax number, you can correct the fax number and resend it. Or, for a scheduled PC fax, you can specify a different time for transmission. Additionally, if a cover page had been attached to the fax, you can edit any memo text or the cover page styles. To send a fax: 1.
❏ Select the job you want to delete. Then click Delete on the Edit menu or toolbar. Setting Up the Address Book Setting up an Address Book creates an easily accessible list of names, fax and phone numbers, and e-mail addresses for all of your business and personal contacts. Using the entries from the Address Book makes sending a PC fax quick and easy. To open the Address Book: On the Tools menu or toolbar, click Address Book.
❏ Address Book Entries Address Book entries are listed alphabetically by last name, displaying both group and individual names, company name, phone, fax, and e-mail information. ❏ Status Bar The status bar displays additional information for a selected Address Book entry, based on whether the selected entry is an individual entry (title, street address, and comments) or group entry (comments about the group).
Adding and Editing an Individual Address When setting up an individual Address Book entry, at a minimum, you must specify the contact’s first or last name, and a fax number. Optionally, if you want information available to include on a fax cover page, you can enter the contact’s phone number, title, company name, and address. You can also enter a comment to provide an internal reference about the recipient, and an e-mail address. To add or edit an individual entry: 1.
2. In the Individual Entry dialog box, enter or change the following information: l First name, last name l Phone number, fax number, and e-mail address l Whether your primary preference is to use this listing for faxing or e-mail l Title, company name, and address (if you want the information available for a fax cover page) l Comments (as an internal reference).
Do not include a prefix number if your phone system requires one to access an outside phone line. If required, a prefix should be defined in the Desktop Manager Fax Setup dialog box. Entering E-mail Addresses When you enter an e-mail, you use the actual characters of the e-mail address (for example, WBurke@dtpn.com). Adding and Editing a Group Address A group address consists of previously set up addresses, either individual addresses or other group addresses.
2. In the New Group or Edit Group dialog box, in the Group Name box, enter or change the name you want to assign to this group. 3. In the Address Book list, click the individual entry you want to add to the group, and then click Add. 4. Repeat step 3 for each individual or group you want to add to this group. 5. To remove an entry from the group, click the name in the group list, and then click Remove. 6. Enter any desired internal reference comments for the group in the Comments box. 7.
To delete an entry, click the name in the Address Book. Then click Delete, or press the Delete key. If prompted, confirm that you want to delete the entry. Printing the Address Book If you want a hard copy of the Address Book, you can print it. 1. With the Address Book open, click Print. 2. In the Print dialog box, specify your print options and click OK. This report provides you with a hard copy of your Address Book information.
When importing, you may need to add applicable fields or remove fields that do not appear in the address book that you are importing. You can do this in the Edit Import/Export File Fields dialog box. When you add fields, you select from the fields available in the MultiPASS Address Book. Not all of those fields may appear in the address book file you are importing, however. In this case, you may need to remove fields so that your imported file will be read correctly by the MultiPASS Address Book.
l In the Address Book Fields box, select the field, and then click Add. l To remove a field, in the File Fields list box, click the field, and then click Remove. l To rearrange the order of the fields, select the field you want to move in the File Fields box, and then click Move Up or Move Down. 5. Once you have the fields in the desired order, click OK. Exporting the Address Book Address Book information can only be exported for individual entries. Group addresses cannot be exported.
l If you want to have address information separated by commas, select to export to the .CSV file format. l If you want to have the address information in the text file separated by tabs, select to export to the .TXT file format. When you export a file from the Address Book, you can use the Import/ Export File Fields dialog box to specify the order that you want the file fields to appear in your saved file.
5. Select the address fields you want to export from the Address Book Fields list box: l Select the field in the Address Book Fields box, and then click Add. l To remove a field, in the File Fields box, click the field, and then click Remove. l To rearrange the order of the fields, select the field you want to move in the File Fields box, and then click Move Up or Move Down. 6. Once you have the fields in the desired order, click OK.
2. Click Cover Page Designer. Or click Cover Page Designer on the toolbar. To close the Cover Page Designer: In the Cover Page Designer window, click Exit on the File menu. Using the Cover Page Designer This section provides an overview on the basics for using the Cover Page Designer. Detailed instructions for using each of its various commands and components are covered in later sections of this chapter.
Some of the menu commands are also available on shortcut menus, which are displayed by clicking the right mouse button in the Cover Page Designer window. ❏ File Toolbar The File toolbar provides you quick access to commands needed to open, save, copy, print, and zoom a fax cover page.
❏ Annotation Toolbox The Annotation toolbox allows you to add text and graphics to your cover page. Annotations are integral elements of the cover page. Unless you select to “hide them,” they are sent with the cover page, and can be printed, edited, and saved. Selection Rectangle Line Arrow Ellipse Free Drawing Polygon Text Highlighter Sticky Note Stamp ❏ Data Fields (Variables Bin) The Data Fields list contains the fields of information you may want to include on the fax cover page.
5. Click Save on the File menu or toolbar. Importing a Cover Page Layout You can create the layout for a cover page in another application (such as Word for Windows, Paint, or Photoshop) and then import it as a TIFF file into the Cover Page Designer. Once imported, you can add the data fields and edit any layout features as if you originally created the cover page layout in the Cover Page Designer. To import a cover page layout created in another application: 1.
Adding Labels and Text You may want to add labels for the data fields you will be using (such as To: or From:) or other text to your cover page using the Text tool on the Annotation toolbox. Once added, you can select text attributes: font, font size and color, special effects (underline, strikeout), background color and mode. When selecting a font, font size, a color, or special effect, keep in mind that it affects the entire text contained in the box.
To insert a field: 1. Click the desired data field on the Data Field list. 2. Drag the cursor to draw an appropriately sized square or rectangle in the layout area. Adding Stamps You can insert either a text or graphic image stamp on your cover page. The Desktop Manager contains a library of available stamp image, stored as BMP files, that were installed with the Desktop Manager software.
To insert a stamp on the cover page: 1. In the Select Stamp dialog box, click the graphic you want to insert into the cover page and click OK. 2. In the Cover Page Designer, click the Stamp tool on the Annotation toolbox. 3. Click the mouse at the location where you want to place the graphic in the layout area. 4. Adjust the size and characteristics of the graphic as desired (as described in the “Modifying a Cover Page” section in this chapter).
l To add the current time to the stamp, click Time. A code representing the time appears in the upper box and the time is viewable in the lower preview box. l To change the font and text characteristics of the text, click Font. In the Font dialog box, specify your desired font type, style, size, and effects. Then click OK. 5. Click OK in the Edit Text Stamp dialog box to close the dialog box. 6. Click OK again in the Select Stamp dialog box to close the dialog box and save the text stamp.
5. In the Select Stamp dialog box, click OK to save your changes and close the dialog box. To remove an image or text stamp: 1. Click Select Stamp on the Annotation menu. 2. In the Select Stamp dialog box, click the stamp you want to remove, and then click Delete. 3. When the confirmation message displays, click Yes. 4. In the Select Stamp dialog box, click OK to close to save your changes and close the dialog box.
l Set the unit of measurement to Pixels, Inches, or Centimeters from the list. l Click the Automatically Fit Window to Image option to automatically resize the window to your image when you make any change. l Click High Quality When Zooming to maintain a high display quality when your document or cover page is magnified. This option takes effect the next time you start the Cover Page Designer. 3. Click OK to save your changes and close the Preferences dialog box.
Resizing a Field With the exception of the Memo field, most of the variable fields consist of a single line of text. If the variable information to be placed in the field is longer than the field size, the text does not automatically wrap onto the next line. Instead, the text is truncated to fit the length of the field. For this reason, you may want to resize fields to ensure that the full line of text is visible on the cover page when the fax is sent.
3. In the Font dialog box, select the appropriate text attributes. (Notice that a sample of your selections is displayed in the Sample box). 4. Click OK to apply the settings. 2. Point to Foreground Color on the Annotation menu. Then click the desired color on the displayed menu. Aligning Fields When placing labels, graphics or variable fields in the layout area, you may be concerned that they properly align, to make them more visually appealing.
You can also center the fields horizontally with one another, in a row, or vertically with one another in a column. To align fields: 1. Select the two or more fields you want to align. 2. Point to Align on the Annotation menu. Then select the desired alignment. Adjusting the Orientation of the Layout When creating or editing a cover page, you may want to adjust your view of the layout. You can rotate the base page clockwise by selected increments.
2. On the Straighten toolbar, click the Rotate Clockwise or Rotate Counterclockwise button to rotate the crosshairs until it aligns with the layout image. 3. Click the Straighten button to have the system adjust the layout image to its properly aligned position. Adjusting the Display The Cover Page Designer provides you with different levels of magnification allowing you to work at the most comfortable size. You can zoom in and out at predefined increments, or specify a particular size or scale.
To scroll through a zoomed cover page: 1. Click Show Navigator on the View menu. The Navigator window opens in the right corner of the screen. Inside the Navigator, a white rectangle indicates the area of your cover page that is currently in view. 2. On the Image toolbar, click Move. 3. While tracking your position in the Navigator window, drag the image to bring the desired area of the cover page into view.
To crop a cover page: 1. Select the area of the cover page to which you want the entire cover page to conform. 2. Click Crop Inplace on the Edit menu or toolbar. To flip a selected area of a cover page: 1. Select an area of the cover page. 2. Point to Flip on the Edit menu, and then click Horizontal or Vertical. Adjusting the Size of a Cover Page Adjusting the size of a cover page can be useful in planning other tasks.
2. In the Image Size dialog box, enter the dimensions of the newly sized document. 3. Click OK. The document file is resized. Adjusting the Image Type You can adjust the type of image for the cover page layout. To adjust the image type: 1. Click Image Type on the Adjust menu. 2. Select one of the following image types: l True Color True Color images contain 8 bits per pixel for red, green, and blue channels. Each pixel contains 24 bits. l Grayscale Grayscale images contain 8 bits per pixel.
Image adjustment options are only available when you select True Color or Grayscale as your image type. Adjusting Color and Color Level Automatically You can have the system automatically adjust the color and color level for better viewing with your computer monitor or other output device. To adjust the color level automatically: Click Auto Level on the Adjust menu to adjust the color level of your cover page corrected.
The Brightness and Contrast dialog box displays a thumbnail of the original cover page and presents nine suggested variations with modified brightness and contrast. 3. On the Variations tab, click one of the thumbnails that displays modified cover pages. Additional suggested thumbnails, with modifications similar to your previous selection, appear. 4. Continue clicking the suggested variations until the cover page appears as you want it. 5. Click OK to apply the changes to the cover page.
3. In the Brightness and Contrast dialog box, click the Manual tab. 4. Adjust the Brightness slider to the left to make the cover page darker, to the right to make the cover page brighter. 5. Adjust the Contrast slider to the left to decrease contrast, to the right to increase contrast. 6. When the Current cover page appears as you want it, click OK to accept the changes. Click Cancel to abandon the changes.
To adjust the color balance using variations: 1. Select the cover page or a portion of the cover page. 2. On the Adjust menu, click Color Balance. 3. In the Color Balance dialog box, on the Variations tab, click one of the thumbnails that displays modified cover pages. Additional suggested thumbnails, with modifications similar to your previous selection, appear. 4. Continue clicking the suggested variations until the cover page appears as you want it. 5. Click OK to apply the changes to the cover page.
2. On the Adjust menu, click Color Balance. 3. In the Color Balance dialog box, click the Manual tab. As you modify the cover page, you can see the results in the cover page on the right. 5. When the Current image appears as you want it, click OK to accept the changes. Click Cancel to abandon the changes. Chapter 5 PC Faxing 5-53 PC Faxing 4. Adjust the Red, Green, and Blue sliders to the left for less color, to the right for more color.
Setting the Black Point and White Point If you are not satisfied with the results of the Auto Level or Brightness & Contrast features, you may want to first manually define the contrast range of the cover page by setting the image highlight and shadow points, or the black point and white point. With this method, you specify what you consider to be the important highlight and shadow details.
6. Click White Point. 7. Move the cursor over the Original thumbnail. As you move the cursor over the cover page, the white value, expressed as a percentage of the current pixel, appears to the left of the White Point button. 8. Move the dropper over the cover page until you find the whitest point. This is the point with the value closest to 100%. Click the pixel. 9. Click OK. Blurring an Image You can Blur the cover page to soften the edges and fields of a grainy color or grayscale image.
As you move the slider, the adjustments appear in the Current thumbnail. 4. Click OK to accept the changes. Click Cancel to abandon the changes. Sharpening an Image You can sharpen a cover page to increase the difference between color values of adjacent pixels, sharpening the appearance of a color or grayscale cover page. To sharpen an image: 1. Select the cover page or a cover page portion. 2. On the Adjust menu, click Sharpen. 3.
Removing Noise You can remove noise or distortions from the cover page. The Remove Noise filter averages the color values of adjacent pixels. To remove noise: 1. On the Adjust menu, point to Advanced, and then click Remove Noise. As you drag the Removal slider, your changes appear in the Current thumbnail. You can compare the changes to the Original thumbnail. 3. Click OK to accept your changes. Click Cancel to leave the cover page unchanged.
To remove moiré patterns: 1. Select the cover page area where the pattern occurs. 2. On the adjust menu, point to Advanced, and then click Remove Moiré. 3. In the Angle box, enter the angle of the moiré lines to be removed. 4. Drag the Remove Moiré slider to the left to remove less, to the right to remove more. As you make changes to the image, your changes appear in the current thumbnail. You can compare the changes to the Original thumbnail.
Removing JPEG Artifacts JPEG images that have been compressed using maximum compression may display scattered noise, called JPEG artifacts, around the image edges. You can remove these distortions. To remove JPEG artifacts: 1. Select the area of the cover page where the artifacts occur. 3. In the Remove JPEG Artifacts dialog box, drag the Removal slider to the left to remove less, to the right to remove more. As you make changes to the cover page, your changes appear in the current thumbnail.
Removing Show-Through Image show-through is caused by patterns from the reverse side of a page showing through the original image. You can remove image showthrough while preserving the image. To remove show-through: 1. Select the cover page portion you want to adjust. 2. On the Adjust menu, point to Advanced, and then click Remove Show-Through. 3.
5. Click OK to accept your changes. Click Cancel to leave the cover page unchanged. Removing Dust Even if you have carefully cleaned the original cover page, there may be some dust on the image. Dust leaves small spots on your image, usually one or two pixels in size. You can easily remove dust or any small speckles from an image, by blending the color of the dots with the adjacent pixels. You can control the degree of blending. To remove dust: 1. Select the area of the cover page where the dust appears.
5. Drag the Removal slider to the left to remove less dust or to the right to remove more dust. Moving the slider to the right blends the dust more with the background color that surrounds the dust. As you drag the Removal slider, your changes appear in the Current thumbnail. You can compare the changes to the Original thumbnail. You can also use the zoom buttons to magnify the thumbnails. 6. Click OK to accept your changes. Click Cancel to leave the cover page unchanged.
3. In the Remove Scanner Noise dialog box, select Vertical or Horizontal according to the direction of the streaks or bands. 4. Drag the Width slider according to the width of the noise. The slider ranges from 2 pixels (far left) to 20 pixels (far right). 5. Drag the Detail slider according to the brightness of the noise. Move the slider to the left for darker noise, to the right for brighter noise. 6. Drag the Removal slider to the left to remove less noise, to the right to remove more noise.
To add a sticky-note: 1. On the Annotations toolbox, click the Sticky-Note tool and drag the cursor to draw an appropriately sized square or rectangle. 2. Type the text of your note. To edit sticky-note text: 1. On the Annotation Toolbar, with the Selection tool selected, doubleclick the sticky-note. The cursor changes to an insertion point. 2. Edit the text as needed. 3. Click anywhere outside the sticky-note to save your changes. To change the font and color: 1. Select the sticky-note. 2.
Removing an Annotation If you decide you no longer want an item to appear in your cover page, you can remove it permanently by selecting it and pressing the Delete key. Copying a Field or an Annotation You can copy a field or graphic item and paste it into another Windows application which supports a Paste option. When you copy a field or graphic item, it is placed in the clipboard. To copy a field or graphic element: With the element to be copied selected, click Copy on the Edit menu or toolbar.
2. In the Select Title dialog box, select the desired fax cover sheet and click OK. 3. Make the appropriate adjustments, such as: l Adjust the text and variable fields. l Adjust the cover page layout. l Adjust the document size and type. l Make image adjustments. l Add additional annotations. 4. Click Save on the File menu to save your changes.
Printing a Cover Page You print a cover page for previewing a newly designed cover page. The printed cover page can also be used when sending a fax directly with the MultiPASS printer. To print a cover page: 1. In the Cover Page Designer, click Print on the File menu or toolbar. 2. In the Print dialog box, specify the desired print options and click OK. Renaming a Cover Page You can rename a cover page at any time in the Desktop Manager. PC Faxing To rename a cover page: 1.
3. In the Rename dialog box, type the new name for the cover page and click OK. 4. In the Manage Cover Page List dialog box, click OK to save your changes and close the dialog box. Deleting a Cover Page You can delete a cover page that you no longer need from the Desktop Manager. To delete a cover page: 1. In the Desktop Manager, on the Tools menu, point to Cover Pages. Then click Manage Cover Pages. 2. In the Manage Cover Page List dialog box, select the cover page you want to delete and click Delete.
This chapter provides information and instructions for scanning with your MultiPASS printer. ❏ Scanning Overview .................................................................................. 6-2 l Features of the ScanGear Window ................................................. 6-2 ❏ Scanning with the Desktop Manager .................................................... 6-4 ❏ Scanning from a Windows Application ................................................ 6-5 ❏ Setting the Preview Scan Options .....
Scanning Overview You can use the MultiPASS printer to scan documents from the Desktop Manager, or from any TWAIN-compliant Windows application. When you scan a document in the Desktop Manager, the ScanGear window displays, allowing you to set certain scanning options and conditions. This chapter provides instructions on setting scan options using the ScanGear window. When you scan a document in a Windows application, the application may or may not display the ScanGear window.
Toolbar Scan Options Tabs Preview Area Status Bar ❏ Toolbar The toolbar provides buttons for performing certain tasks when scanning. In circumstances where a task is not possible, the toolbar button is unavailable, appearing dimmed. Crop Negative/ Positive Zoom Mirror Rotate Left Help Rulers Rotate Right Auto Tone ❏ Preview Area The preview area displays a preview image of the document you scan.
❏ Status Bar The status bar displays information on the scan process status. This information can include the scan mode, scan resolution, size (width and height), and the resulting file size of the scanned image. Displaying Information About the Scan Driver You can display version and copyright information about the scan driver using the About dialog box. 1. On the title bar in the ScanGear window, click the right mouse button. 2. On the displayed menu, click About ScanGear. 3.
3. In the ScanGear window, specify the following preview scan options for your document as necessary: Scan Mode, Scan Resolution, Preferences, Page Size, and Black and White options (if applicable). 4. Click Preview. 5. Review the display of the scanned preview image in the scan window. Adjust the properties of your image as necessary. 6. Replace your document in the document feeder of the MultiPASS printer. 7. Click Scan. An indicator displays to track the progress of the scan.
In some applications, the appropriate command may be listed as Acquire or Acquire Image. 3. In the ScanGear window, specify the following preview scan options for your document as necessary: Scan Mode, Scan Resolution, Preferences, Page Size, and Black and White Options (if applicable). 4. Click Preview. 5. Review the display of your scanned preview image. Adjust the properties of the image as necessary. 6. Replace your document in the document feeder of the MultiPASS printer. 7. Click Scan.
❏ Black and White Black and white images are scanned at one bit per pixel. For applications that request a black and white scan and do not use the scan driver window, the scan driver automatically uses the Text Enhanced setting if you selected the Use Text Enhanced option in the Preferences tab. For details, refer to the “Setting Preferences” section in this chapter. To set the scan mode: 1. Click the Main tab. 2. In the Scan Mode list, select the desired option.
2. In the Custom Resolutions dialog box, type a name for your custom resolution setting. 3. In the Resolution text box, enter the preferred dpi setting. 4. Click Add. The new resolution name displays in the Resolution List. 5. Click OK to add the resolution setting. Click Cancel to close the dialog box without adding the custom resolution. Deleting a Custom Resolution When you no longer need to use a custom resolution, you can delete it from the list.
Changing a Custom Resolution Once you have set a custom resolution, you can change it at any time as necessary. To change a custom resolution: 1. In the Scan Resolution list, select Custom. 2. In the Custom Resolution dialog box, in the Names list, select an existing custom resolution from the Name list. 3. In the Name and/or Resolution text boxes, enter the desired change. 4. Click Replace. The updated custom resolution displays in the Resolution List, replacing the existing␣one. 5.
To set a preference: On the Preferences tab, click the desired preference check box. You can select from the following options: ❏ Text Enhanced This option is designed for use with OCR (Optical Character Recognition) software. This setting increases the contrast in black and white scanning to promote the accurate recognition of characters in OCR software. Resolution should be at least 300 dpi for OCR scans.
Setting Paper Size You select a paper size that corresponds to the size of your source document. If your document does not conform to one of the available sizes, you can define a custom paper size. To select a standard paper size: 1. Click the L6000 tab. 2. In the Paper Size list, select the desired option. To set a custom paper size: 1. Click the L6000 tab. 2. In the Paper Size list, select Custom. 3. In the Units list, select the unit of measure by which you want to define your custom size. 4.
❏ Threshold The Threshold option provides a high contrast evaluation of the image in terms of blacks and whites only. This option is useful when scanning documents with text. ❏ Halftone The Halftone option simulates the tonal range of an image with a precise pattern of lines and dots. This option is useful when scanning documents with many shades of gray. To set a black and white option: 1. Click the L6000 tab. 2. In the Black & White Options list, select Threshold or Halftone.
Clearing the Preview Area If the preview image does not serve your purpose, you can quickly remove it from the preview area and rescan the image. To remove the current preview image: On the toolbar, click Clear Preview. Adjusting the Preview Image View To make it easier to work with your preview image, you can change aspects of its display. Changing the View Size You can enlarge a preview image to better view its details.
Adjusting the Selection Size When you first preview an image, the selection size is the same as your source document paper size. You can adjust the selection size of an image in order to isolate a specific area of the image for a more selective preview scan. For example, in scanning a letter, you may want to isolate and save a company logo by itself, ignoring the rest of the letter. You define the selection size of your image by drawing a border around the part of the image that you would like to isolate.
3. To draw the selected area, click Crop on the toolbar and drag the mouse diagonally across the area of the image in the preview window you want to select. The Width and Height text boxes display the new sizes. 4. To further define the dimensions of the selected area, in the Width and Height text boxes, type the appropriate values. The image selection borders change to match the specified width and height. 5.
To create a mirror image of the preview image: On the toolbar, click Mirror. Rotating an Image You can rotate an image 90° left or right within the preview area to change its orientation. When you rotate an image, the entire preview area, including the rulers, rotates. For example, if the preview area is in portrait orientation, it becomes landscape. To rotate a preview image: On the toolbar, click Rotate Left or Rotate Right.
If you selected Black and White or Text Enhanced as the scan mode, the Tone tab is not available for selection. In these cases, you must adjust the tone of the image with the contrast/brightness settings on the L6000 tab. Features of the Tone Tab ❏ Tone Toolbar Using the buttons on the toolbar, you can access settings which affect different aspects of image tone, and give you great flexibility in manipulating your image tone before scanning the image.
Contrast/ Brightness Histogram Gamma Special Tone Curves ❏ Tone Graph Viewing the tone graph gives you more detail about the tone setting. The shape of the tone graph changes to reflect the selected channel’s current tone settings. The graph is directly editable only when the Special Tone Curves button is selected. Adjusting Contrast and Brightness You can adjust the contrast and/or brightness of a grayscale image. To adjust the contrast or brightness of an image: 1.
Tone Toolbar Tone Graph 2. Move the Contrast and Brightness sliders to the left for less contrast or brightness, and to the right for more contrast or brightness, until the desired contrast is achieved. The image in the preview area reflects your changes. With the Gamma curve, you can change the mid-tones of the image to increase its contrast, and enhance the overall image. When you increase the Gamma value, light areas are made lighter, and dark areas are made darker.
To adjust the gamma value of an image: 1. On the Tone tab, click the Gamma button. 2. Move the Gamma slider to the left to decrease the mid-tone intensity, and to the right to increase the mid-tone intensity, until the desired effect is achieved. You can also type a value into the text box. 3. To return to the original Gamma curve setting, click Reset. Adjusting Histogram Tone Levels You can use a histogram tool to adjust the tone shadow for the preview image.
Using the Black-point, Mid-point, and White-point buttons, you can sample the respective tone in the preview image and base the image tone settings on the sampling. You can also type a value in the Black-point, Mid-point, and White-point boxes. Under the histogram graph, you can slide the black, gray, and white buttons to adjust the tones. However, you cannot edit the histogram directly.
When you find a combination of tone settings you like, you can save the settings in a file and use it in future scanning sessions. To adjust the tones using the Histogram tool: 1. On the Tone tab, click the Histogram tool button. 2. For the black-point, midpoint, or white-point, do one of the following to make a change: l Click the appropriately labeled button.
2. To automatically compensate for common problems in an image, select one of the options from the list. Using a Custom Tone Curve Editing a tone curve involves adding handles to an existing tone curve and dragging them to change tonal levels in the image. When you drag a handle to a white area, the shape of the curve changes, and the tones of the preview image are adjusted. All handles on the tone curve, including the end points, can be dragged anywhere within the tone graph.
To create a custom tone curve: 1. In the Select Special Curve list, select Edit Custom Curve. 2. To add a handle to the tone curve, click on or near the curve. 3. To move a handle, drag the handle into a white area and release it. 4. To remove a handle, do one of the following: l Drag the handle outside the tone graph l Right-click your mouse pointer on the handle. 5. To undo all changes that you have made to the curve, click Reset. To save your custom curve, click Save.
Using a Custom Tone Curve Custom tone curve files are saved in the MultiPASS directory. Use the following steps to open a custom tone curve setting that you previously saved. To apply a previously saved curve: 1. On the Tone tab, click the Special Tone Curves button, and then click Load. 2. In the Open dialog box, select the file name you want to load and click Open.
If you use threshold as your scan option, since it is by definition a high contrast image mode, you can only adjust the brightness of the preview image. To adjust the brightness or contrast for a black and white image: On the L6000 tab, under Black and White Options, use the available slider to adjust the brightness or contrast. n These tone adjustments are only for black and white images. If you select grayscale as your scan mode, you adjust the contrast and brightness of the image only on the Tone tab.
This chapter contains information and instructions for managing, manipulating, and annotating your documents in the Desktop Manager. ❏ Managing Your Documents in the Desktop Manager ......................... 7-3 l Selecting Documents in the Desktop Manager ............................. 7-3 l Printing a Document in the Desktop Manager ............................. 7-4 l Creating a Folder .............................................................................. 7-5 l Moving a Document ...................
l l l Reverting to the Last Saved Version ............................................7-63 Printing the Document ...................................................................7-63 Adjusting the MultiPASS Viewer Default Options ....................
Once you send a PC fax, receive a fax, or scan an image, the resulting document is available in the Desktop Manager. You can perform a variety of tasks with your documents, as described in this chapter. Selecting Documents in the Desktop Manager To work with a document, you select it in the open folder, while in either Document View or List View. If you are in Document View, generally you can select one or more documents at a time for whatever task you need to perform.
Printing a Document in the Desktop Manager You can print a document from any folder in the Desktop Manager. 1. In either Document View or List View, do one of the following: l Click the document you want to print to select it. Then, click Print on the File menu. l Drag the document to the Print button on the command bar. 2. In the Print dialog box, specify the print options, and click OK.
To better organize your documents in the Desktop Manager, you can create additional folders. You create additional folders in the Cabinet. You can also create a folder within previously created folders. When you create a folder, you assign the desired name. To create a new folder: 1. In the Desktop Manager, click the Cabinet. If you want to store a folder within a folder, click the applicable folder. 2. Click New Folder on the File menu. 3.
❏ One user-defined folder to another user-defined folder. You cannot move a document into a system-defined folder other than the Trash folder. To move a document: 1. In either Document View or List View, open the folder containing the document you want to move. 2. Drag the document to the desired folder. In Document View, the document is placed in the first available grid space; in List View, in the appropriate sort order.
You can rename a user-defined folder or a document at any time. Folder names must be unique within the Desktop Manager. Document names must be unique within a folder. You cannot rename a system-defined folder. Whenever you attempt to rename a folder or document, the system verifies whether the new name is unique. In the event of a conflict, the system alerts you of the conflict. A folder or document name can contain blank spaces. To rename a document: Do one of the following: ❏ Select the document.
Deleting a Document or Folder You can delete a document or user-defined folder when it is no longer needed. When you delete a document or folder, it moves to the Trash folder. To permanently delete a document, you must empty the Trash folder. To delete a document: Open the folder with the document or folder you want to delete and click the document. Then do one of the following: ❏ Click Delete on the Edit menu. ❏ Press the Delete key. When the confirmation message displays, click Yes.
If a folder or document is in the Trash folder, you can restore it. If the location where you want to restore the folder or document already contains an item of the same name, the item that you are restoring from the Trash folder is assigned a new name. Folders and documents that have been deleted from the Trash Folder cannot be restored. To restore a deleted folder or document: 1. In the Desktop Manager, click the Trash Folder. 2.
Importing a Document If you have a document residing on a disk, you can import it into a userdefined folder using the Desktop Manager. You can import a document saved in any of the following formats: TIFF, BMP, FPX, JPG or PCX. To import a document: 1. Open the user-defined folder into which you want to import a document. 2. Click Import on the File menu. 3. In the Import File dialog box, specify the drive, directory, and name of the file you want to import, and click Open.
2. Select the document you want to export, and then click Export on the File menu or drag your document to the Export button on the command bar. 3. In the Export File dialog box, specify the drive and directory where you want to place the exported file, and click Save.
To attach a document to an e-mail message: Select the document you want to attach and drag it to the Email button on the command bar. Or click Send Email on the File menu. You e-mail application opens, and the document appears as an icon in the body of the e-mail screen. Manipulating a Document in Document View If you are working in Document View with a document in the Scan or any user-defined folder, you can manipulate your documents in a variety of ways.
To scroll through pages in a document: For the selected document, do one of the following: ❏ Click the left and right scroll arrows displayed with the page numbers for the document. ❏ Drag the scroll tab on the right side of the document. Scroll Tab Removing a Page from a Document You can remove the current top page of a document. For example, you may want to remove the cover page from a received fax. 1. Scroll through the document until the page you want to remove is on top. 2.
Splitting a Document You can split a document into two documents from any page after the first page. In other words, you cannot split a document on page 1. For example, you split a 10-page document, beginning at page 5. The original document consists of pages 1 through 4. The newly created document consists of pages 5 through 10. The original document — consisting of at least the first page, up to the page where the split occurred — retains the original name.
❏ Select two or more documents that you want to merge (hold down the Control key while selecting the documents). Then click Merge on the Edit menu or toolbar. Indexing and Searching for Documents The Desktop Manager stores key information about each document it receives in an internal document management database. This database enables you to locate documents based on certain search criteria. The Desktop Manager enables you to search for documents: ❏ Automatically by date and time.
2. Assign the index criteria to your documents. For details, see the “Setting Up the Search Index” section later in this chapter. 3. Run the search for documents based on the desired criteria. For details about running the search, see the “Searching Your Documents” section later in this chapter. Setting Up the Search Index If you want to search your documents by a creator, owner, or keyword, you must first create a search index.
Working with Documents in the Desktop Manager 2. In the Edit Creator List dialog box, click Insert. 3. Type the creator name you want to add to the index and press Enter. 4. Repeat steps 2 and 3 for each creator you want to add. 5. Click Close to close the Edit Creator List dialog box and save your index entries. To change a creator: In the Edit Creator List dialog box, select the creator you want to change and click Change. Edit the creator as desired and press Enter.
Setting Up an Owner to the Index You can set up owners in your search index that correspond to the people in your office that receive documents in the Desktop Manager, such as faxes. After assigning the appropriate owner to each document, you can then search your documents for those belonging to the specified owner. To set up a document owner to the index: 1. In the Desktop Manager, point to Index By on the Tools menu, and then click Owner. 2. In the Edit Owner List dialog box, click Insert. 3.
To change an owner: In the Edit Owner List dialog box, select the owner you want to change and click Change. Edit the owner as desired and press Enter. To remove an owner: In the Edit Owner List dialog box, select the owner you want to remove and then click Remove. When the confirmation message appears, click Yes. Setting Up Keywords to the Index You can set up keywords in your search index that correspond to important ideas or subjects in the documents you receive in the Desktop Manager, such as faxes.
2. In the Edit Keyword List dialog box, click Insert. 3. Type the keyword you want to add and then press Enter. 4. Repeat steps 2 and 3 for each keyword you want to add. 5. Click close to save your entries and close the dialog box. To change a keyword: In the Edit Keyword List dialog box, select the keyword you want to change and click Change. Edit the keyword as desired and then press Enter.
After adding keywords, creators, and owners to the index, you need to assign them to your documents. To assign index criteria to a document: 1. In the Desktop Manager, select the document to which you want to assign index criteria. 2. Click Manual Index on the Tools menu or toolbar. 3. In the Manual Indexing dialog box, assign the creator, owner, or keyword to your document based on the instructions in the following sections. 4. Click Submit to save your index assignments.
2. In the Select Creator dialog box, select the creator you want to assign to the document. To edit the Creator list, click Edit List. For procedures, see the “Setting Up a Creator to the Index” section in this chapter. 3. After assigning a creator, click OK. To assign an owner index entry: 1. In the Manual Indexing dialog box, click Owner.
Working with Documents in the Desktop Manager 2. In the Select Owner dialog box, select the owner you want to assign to the document. To edit the Owner list, click Edit List. For procedures, see the “Setting Up an Owner to the Index” section in this chapter. 3. After assigning an owner, click OK. To assign a keyword index entry: 1. In the Manual Indexing dialog box, click Keywords.
2. In the Select Keyword dialog box, select a keyword in the list on the left that you want to assign to the document, and then click Add. 3. Repeat step 2 for each keyword you want to assign. To remove a keyword, select it in the list on the right and click Remove. To remove all keywords, click Clear. 4. After assigning the keywords, click OK. Displaying the Document If you want to view the document, you can do so while assigning the search criteria.
You can search for a document by date and time, and the text within a document. If you created the appropriate search index and assigned the search criteria to your document, you can search by creator, owner, and keyword. When you run the search, you determine which documents you want to search: ❏ All the documents in the Desktop Manager ❏ Only the documents found from a previous search ❏ Only the documents you select before you begin the search.
3. In the Search dialog box, specify your search criteria. Select the Search On criteria (the documents on which you want to search). If you intend to search only selected documents, you must select the appropriate documents before you begin the search. See step 1. 4. Click Search if you are satisfied with the criteria you specified and want to begin your search. Click Reset to clear the dialog box of any previously entered criteria and reenter criteria. 5.
To search documents by creator: 1. In the Search dialog box, click Creator. 2. In the Select Creator dialog box, select the Creator by which you want to search, and then click Add. l To remove a selected creator, select it in the assigned list and click Remove. l To remove all selected creators, click Clear. l To change the list of creators, click the Edit List. For details, see the “Setting Up a Creator to the Index” section in this chapter. 3. After completing your selections, click OK.
2. In the Select Keywords dialog box, select each Keyword by which you want to search, and then click Add. l To remove a selected keyword, select it in the assigned list and click Remove. l To remove all selected keywords, click Clear. l To change the list of keywords, click Edit List. For details, see the “Setting Up Keywords to the Index” section in this chapter. 3. After completing your selections, click OK. To search documents by text string: 1.
You can specify to search on the following documents: ❏ Full Search all your documents within the Desktop Manager ❏ Last Results Search only the results of the last search you made ❏ Selected Items Search only those documents that are selected before you begin the search. Reviewing the Results of Your Search The results of your search appear as a list of documents that match the search criteria. This list displays the document name and the folder in which the document can be found.
To display a document: Do one of the following: ❏ Select the document in the list, and click Display. ❏ Double-click the document name. To run a new search: Click Search. To close the Search Results: Click Close. Redisplaying the Result of Your Last Search The Desktop Manager saves the result of your last search. When necessary, you can redisplay the result. To redisplay the result of the last search: Click Show Results on the Tools menu or toolbar.
Working with Documents in the Desktop Manager Sticky-Note Drawn Graphic Highlight Stamp When you open a document for annotation, the document appears in the MultiPASS Viewer. The following instructions summarize the procedures for annotating a document. For additional information, refer to later sections in this chapter. To open a document in the MultiPASS Viewer: In the Desktop Manager, do one of the following: ❏ Double-click the document.
To annotate a document: 1. With the document open in the MultiPASS Viewer, adjust the size of your view of the document as needed. 2. Insert the desired annotations. 3. Click Save on the File menu to save the annotations with your document in the Desktop Manager. To close the MultiPASS Viewer: Click Exit on the File menu. If you neglected to save your annotations, you are prompted to do so before the program closes.
Some of the menu commands are also available on shortcut menus, which are displayed by clicking the right mouse button in the MultiPASS Viewer window. ❏ File Toolbar The File toolbar provides you quick access to commands needed to open, save, copy, print, and zoom a document. Open Crop Inplace Print Save Copy Help Topics Redo Undo Zoom Next Page Previous Page ❏ Image Palette The Image palette provides you quick access to commands needed to select, move, zoom, or annotate a document.
❏ Annotation Toolbox The Annotation toolbox enables you to add text and graphics to your document. Annotations are integral elements of the document. Unless you select to “hide them,” they are sent with the document, and can be printed, edited, and saved. Selection Line Rectangle Arrow Ellipse Free Drawing Polygon Text Highlighter Sticky Note Stamp ❏ Document Display Area The document itself is displayed and modified in the Document Display Area.
2. In the Image Size dialog box, enter the dimensions of the newly sized document. 3. Click OK. The document file is resized. Adjusting the Image Type You can adjust the type of image for the document display. To adjust the image type: 1. Click Image Type on the Adjust menu. 2. Select one of the following image types: Chapter 7 l True Color True Color images contain 8 bits per pixel for red, green, and blue channels. Each pixel contains 24 bits. l Grayscale Grayscale images contain 8 bits per pixel.
l Black and White Select one of the following: Binary images are one bit per pixel. Half Tone simulates the tonal range of an image with a precise pattern of lines and dots. Text enhanced images are grayscale images (8 bits per pixel) converted to binary images (1 bit per pixel) using Canon ImageTrust technology. Adjusting Your View of a Document In annotating a document, you may need to adjust your view of it.
You may need to straighten the document base image before you begin adding text or graphics to it. For example, you may have received a fax that was not perfectly straight. To straighten a document: 1. On the Image toolbar, click the Straighten button. Rotate Clockwise Straighten Rotate Counter Clockwise 2. On the Straighten toolbar, click the Rotate Clockwise or Rotate Counterclockwise button. to rotate the crosshairs until it aligns with the document image. 3.
❏ On the Image toolbar, click the Zoom tool, and then: l To increase magnification, click the document l To decrease magnification, hold down the Alt key, and click the document. To fit the document to the display window: Click Fit Image to Window on the View menu. Scrolling Through a Zoomed Document If you need to work on particular aspects of a document (for example, modifying a recurring graphic), you can scroll through the document while maintaining a high level of magnification.
When editing the base image of a document, you may need to select the specific area that you want to edit. To select an area of a document: 1. On the Image toolbar: l Click the Select tool for areas that fit easily inside a square or rectangle. l Click the Lasso tool for irregularly shaped areas. 2. Drag the cursor to draw the appropriately shaped outline for the area you want to select. Cropping a Document You can crop a document to any size that you select. To crop a document: 1.
Adjusting Color and Color Level Automatically You can have the system automatically adjust the color and color level by using the Auto Level and Auto Color options. These options adjust the image color and color level for best viewing with your computer monitor or other output device. To adjust the color level automatically: Click Auto Level on the Adjust menu to adjust the color level of your image. To adjust the color automatically: Click Auto Color on the Adjust menu to adjust the color of your image.
Working with Documents in the Desktop Manager The Brightness and Contrast dialog box displays a thumbnail of the original image and presents nine suggested variations with modified brightness and contrast. 3. On the Variations tab, click one of the thumbnails that displays modified images. Additional suggested thumbnails, with modifications similar to your previous selection, appear. 4. Continue clicking the suggested variations until the image appears as you want it. 5.
3. In the Brightness and Contrast dialog box, click the Manual tab. The original image appears on the left of the dialog box. As you modify the image, you can see the results in the image on the right. 4. Adjust the Brightness slider to the left to make the image darker, to the right to make the image brighter. 5. Adjust the Contrast slider to the left to decrease contrast, to the right to increase contrast. 6. When the Current image appears as you want it, click OK to accept the changes.
You can adjust the color components of an image by changing the level of red, green, and blue colors that make up the shades in your image. To adjust the color balance using variations: 1. Select the image or a portion of the image. 2. On the Adjust menu, click Color Balance. 3. In the Color Balance dialog box, on the Color Balance Variations tab, click one of the thumbnails that displays modified images. Additional suggested thumbnails, with modifications similar to your previous selection, appear. 4.
5. Click OK to apply the changes to the image. Click Cancel to abandon the changes. To adjust the color balance manually: 1. Select the image or a portion of the image. 2. On the Adjust menu, click Color Balance. 3. In the Color Balance dialog box, click the Manual tab. 4. Adjust the Red, Green, and Blue sliders to the left for less color, to the right for more color. As you modify the image, you can see the results in the image on the right. 5.
If you are not satisfied with the results of the Auto Level or Brightness & Contrast features, you may want to first manually define the contrast range of the image by setting the image highlight and shadow points, or the black point and white point. With this method, you specify what you consider to be the important highlight and shadow details. You can select the darkest point and the lightest point to more effectively adjust the image contrast with Auto Level or the Brightness & Contrast features.
7. Move the cursor over the Original thumbnail. As you move the cursor over the image, the white value, expressed as a percentage of the current pixel, appears to the left of the White Point button. 8. Move the dropper over the image until you find the whitest point. This is the point with the value closest to 100%. Click the pixel. 9. Click OK. Blurring an Image You can blur the image to soften the edges and fields of a grainy color or grayscale image.
You can sharpen an image to increase the difference between color values of adjacent pixels, sharpening the appearance of a color or grayscale image. 1. Select the image or an image portion. 2. On the Adjust menu, click Sharpen. 3. In the Sharpen dialog box, move the Sharpen slider to the left to sharpen less, to the right to sharpen more. As you move the slider, the adjustments appear in the Current thumbnail. 4. Click OK to accept the changes. Click Cancel to abandon the changes.
1. On the Adjust menu, point to Advanced, and then click Remove Noise. 2. Drag the Removal slider to the left to remove less noise, to the right to remove more noise. As you drag the Removal slider, your changes appear in the Current thumbnail. You can compare the changes to the Original thumbnail. 3. Click OK to accept your changes. Click Cancel to leave the image unchanged. Removing Moiré Patterns You can remove moiré patterns from an image.
Working with Documents in the Desktop Manager 3. In the Angle box, enter the angle of the moiré lines to be removed. 4. Drag the Remove Moiré slider to the left to remove less, to the right to remove more. As you make changes to the image, your changes appear in the current thumbnail. You can compare the changes to the Original thumbnail. To better see your changes, you can use the zoom buttons to magnify the thumbnails. 5. Click OK to accept your changes. Click Cancel to leave the image unchanged.
3. In the Remove JPEG Artifacts dialog box, drag the Removal slider to the left to remove less, to the right to remove more. As you make changes to the image, your changes appear in the current thumbnail. You can compare the changes to the Original thumbnail. To better see your changes, you can use the zoom buttons to magnify the thumbnails. 4. Click OK to accept your changes. Click Cancel to leave the image unchanged.
Working with Documents in the Desktop Manager 3. In the Remove Show-Through dialog box, use the Range slider to adjust Removal slider sensitivity according to the contrast of the pixels showing through to the background. If there is a wide range between color, move the Range slider to the right. If there is little range between the pixels showing through and the background, move the slider to the left. 4.
2. On the Adjust menu, point to Advanced, and then click Remove Dust. 3. In the Remove Dust dialog box, click Dark and/or Light, depending on the color of the dust. 4. Drag the Threshold slider according to the deviation of the dust from dark to light. 5. Drag the Removal slider to the left to remove less dust or to the right to remove more dust. Moving the slider to the right blends the dust more with the background color that surrounds the dust.
You can remove distortions associated with scanned images, such as color bands and streaks. 1. Select the area of the image where the scanner noise appears. 2. On the Adjust menu, point to Advanced, and then click Remove Scanner Noise. 3. In the Remove Scanner Noise dialog box, select Vertical or Horizontal according to the direction of the streaks or bands. 4. Drag the Width slider according to the width of the noise. The slider ranges from 2 pixels (far left) to 20 pixels (far right). 5.
You can also use the zoom buttons to magnify the thumbnails. 7 Click OK to accept your changes. Click Cancel to leave the image unchanged. Adding Annotations to Your Document The following sections describe the various ways you can annotate your document. For a sample of annotations you can add to your document, refer to the “Modifying a Document” section, presented earlier in this chapter. Adding Text to a Document You can add text on any portion of your document.
2. To set font properties for the text, on the Annotations menu, click Select Font. In the Font dialog box, select the font attributes and click OK. 3. To set a background color for the text, on the Annotations menu, click Background Color. Click the desired color on the displayed menu and click OK. 4. To set the text color, on the Annotations menu, click Set Foreground Color. Click the desired color, and then click OK.
2. In the Font dialog box, select your preferred options. 3. Click OK. Adding a Sticky-Note Rather than add text directly to a document, as you do with the Text tool, you can add a sticky-note to any portion of the document. When you add a sticky-note, you can select the text attributes: font, font size and color, background color, and special effects (underline, strikeout). You can type any text that you want for the sticky-note, editing the note later if necessary.
2. Edit the text as needed. 3. Click anywhere outside the sticky-note to save your changes. To change the font and color: 1. Select the sticky-note. 2. To set font properties for the text, on the Annotations menu, click Select Font. In the Font dialog box, select the font attributes and click OK. 3. To set a background color for the sticky-note, on the Annotations menu, click Background Color. Click the desired color on the displayed menu and click OK.
2. In the Select Stamp dialog box, click Add. 3. In the Open dialog box, locate the BMP file you want to add to the Stamp library and click Open. 4. If you have multiple graphics you want to add, repeat step 3. To insert a stamp on the document: 1. In the Select Stamp dialog box, click the graphic you want to insert into the document and click OK. 2. In the MultiPASS Viewer, click the Stamp tool on the Annotation toolbox. 3.
4. In the Text Stamp Edit box, type the text you want to assign to the Stamp in the upper box. l To add a date to the stamp, click Date. A code representing the date appears in the upper box and the date is viewable in the lower preview box. l To add the current time to the stamp, click Time. A code representing the time appears in the upper box and the time is viewable in the lower preview box. l To change the font and text characteristics of the text, click Font.
3. On the Text Stamp tab, click the text stamp you want to insert into the document and click OK. 4. In the MultiPASS Viewer window, on the Annotations menu, point to Tools and then click Stamp. Or click Stamp in the Annotation toolbox. 5. Click the mouse at the location where you want to place the text stamp in the layout area. To edit a text stamp: 1. Click Select Stamp on the Annotation menu. 2. In the Select Stamp dialog box, click the Text Stamp tab. 3.
2. To select a highlighting background color, point to Background Color on the Annotation menu, and then click the desired color. 3. Drag the cursor over the area you want to highlight. When you release the mouse button, the highlight is completed. Creating a Drawing Graphic You can also annotate a document with one or more drawing objects that include a straight line, a single-headed arrow, a hollow rectangle, and a hollow circle or ellipse.
To select a single annotation: Click the Select Annotations button on the Annotations toolbar. Then click the annotation. To select Multiple Annotations: With the Select Annotations button selected, hold down the Shift key and click each annotation. You cannot resize an annotation using this method. Moving an Annotation You can move an annotation from one position to another. To move an annotation: Select the annotation and drag it to the desired location.
Copying a Field or an Annotation You can copy a field or graphic item and paste it into another Windows application which supports a Paste option. When you copy a field or graphic item, it is placed in the clipboard. To copy a field or graphic element: With the element to be copied selected, click Copy on the Edit menu or toolbar. Removing an Annotation If you decide you no longer want an annotation to appear in your document, you can remove it permanently by selecting it, and then pressing the Delete key.
2. In the Print Setup dialog, specify your print options and click OK. To print the document: 1. Click Print on File menu or the toolbar. 2. In the Print dialog box, specify the desired print options and click OK.
2. From the Print Preview window, you can: Chapter 7 l Click Print to print the document l Click Next Page or Prev Page to view other document pages l Click Two Pages to view two pages at a time l Click Zoom In or Zoom Out to better view the document l Click Close to close the window without printing. Working with Documents in the Desktop Manager 7-65 Working with Documents in the Desktop Manager To preview the document before printing: 1. Click Print Preview on the File menu.
Adjusting the MultiPASS Viewer Default Options As you work in the MultiPASS Viewer, you can change options that affect the view and scale of the open document. To adjust default options: 1. Click Preferences on the File menu. 2. In the Preferences dialog box, set the following options: l Set the unit of measurement to Pixels, Inches, or Centimeters from the list. l Click the Automatically Fit Window to Image option to automatically resize the window to your image when you make any change.
This chapter contains information and instructions on changing your MultiPASS printer setup options in the Desktop Manager, and using other Desktop Manager utilities. ❏ Setting Up Fax Options in the Desktop Manager ................................8-2 l Setting Up Fax Preferences ..............................................................8-3 l Setting Up Send Fax Options .......................................................... 8-4 l Setting Up Advanced Send Fax Options ..................................
Setting Up Fax Options in the Desktop Manager The Desktop Manager contains setup options that define the operation of faxing with your MultiPASS printer. Although you can set MultiPASS fax options directly in the device itself, you can also set the options in the Desktop Manager. You can set options that affect general operation preferences, sending a PC fax, receiving a fax, and using the speed dial. When you first install the Desktop Manager, setup options are set to appropriate default settings.
To change setup options in the Desktop Manager: 1. On the Setup menu, click Fax Setup. 3. On the appropriate setup tab, specify your changes. 4. To save changes and close the dialog box, click OK. When prompted, select whether or not you want to overwrite the settings on your MultiPASS printer. To exit the dialog box without saving your changes, click Cancel. When you save your changes, MultiPASS printer setup options are saved in the Desktop Manager, as well as on the MultiPASS printer.
❏ Date Format You can select the format used to display the date on the MultiPASS printer LCD and for printing the date on a fax. ❏ Display Language You can select the language to be used on the MultiPASS printer device display. ❏ Telephone Attached to Unit If you have the telephone handset installed on your MultiPASS printer, select this option. When selected, you can use the Desktop Manager to dial a phone number and place a phone call with your MultiPASS printer handset.
MultiPASS Printer Setup and Other Utilities ❏ Fax Information You can specify the following information to appear as the header for a PC fax: your name, company name, and your fax number. Initially, this information was set up when you installed the Desktop Manager. ❏ Phone Line You can specify the dialing method the MultiPASS printer uses: touch tone or rotary pulse. You also specify any prefix used to access an outside phone line (usually 9).
Restoring the Default Settings If you want to restore the option default settings after making changes, click Use Defaults. Setting Up Advanced Send Fax Options You can change the following options by clicking Advanced on the Send Fax tab. ❏ Speed You can set the transmission speed used to send faxes. The higher the setting, the faster the transmission. If you experience problems when sending faxes, try a lower speed setting.
❏ Auto Start Send When you select this option, the unit starts scanning automatically if a speed dial number is pressed, or when a destination is entered and the START/COPY button pressed. When you don’t select this option, you must press START/COPY twice to scan the document. ❏ Off Hook Alarm You can select this option to turn on the alarm after the MultiPASS printer has received or sent a fax if the telephone handset is off-hook.
❏ R-Key (Europe only) The R-Key options enable you to define the R-Key settings for your MultiPASS printer. The options determine whether or not you are connecting your MultiPASS printer to a PBX (Private Branch Exchange) line to send PC faxes. If you are connecting to a PBX, you also select the type of PBX line. If you are connecting to a PBX line, you select PBX. Otherwise, you select PSTN.
To turn Phone Lock on, you select Lock. In the Phone Lock/Unlock Password dialog box, you enter the password you want to use. To turn Phone Lock off, you select Unlock. When prompted, you enter the password to allow your change. To change a password previously defined, click Change Password. In the Change Password dialog box, you enter the old password (click OK), and then enter and confirm the new password. Setting Up Receive Fax Options You can change the following options on the Receive Fax tab.
❏ Paper Size You can select the size of the paper you are using for printing a fax. ❏ Reduce to Fit Paper You can specify whether you want an incoming fax reduced to ensure the contents fits on the paper on which it is printed.
l If your computer is turned off: You set the MultiPASS printer to print the fax or save the fax in its memory. l If your computer is turned on: You set the MultiPASS printer to move the fax to the Desktop Manager on your computer, or to print the fax. l When your MultiPASS printer is low on toner: You can set your MultiPASS printer to hold the fax in memory until the toner cartridge is changed, or to continue printing the fax although toner is low.
❏ Speed You can set the transmission speed used to receive faxes. The higher the setting, the faster the fax is received. If you experience problems when receiving faxes, try a lower speed setting. ❏ Error Correction (ECM) You can select this option to reduce system and line errors when receiving a fax. With this option selected, the system checks each incoming fax for lost data.
❏ Ring Time When your MultiPASS printer is set to receive both fax and telephone calls, it rings to inform you of an incoming telephone call. If you do not pick up the handset within a certain amount of time, the MultiPASS printer stops ringing. You use this option to set the appropriate amount of time the MultiPASS printer should ring. ❏ Ring Tone You can set the volume level of the ring tone.
Clear this option to have the MultiPASS printer remain in answering machine mode even if no send fax signal is detected. If no sound is detected by the MultiPASS printer (such as the caller speaking to leave a message), the answering machine disconnects. ❏ Remote Receive You select this option so that you can set the MultiPASS printer — with the telephone handset or from a telephone extension — to receive a fax if an incoming call is ringing on the MultiPASS printer.
❏ Fax Number (U.S. only) If you subscribe to DRPD through your phone company, enter the phone number assigned for receiving a call for each ring pattern. This information is transmitted to the caller’s fax machine and displayed in the caller’s LCD as verification. Setting Up Speed Dial Assignments On the Speed Dial tab, you can set up fax numbers for speed dialing with the MultiPASS printer. You use the fax recipients set up in your Address Book, assigning the desired individual to speed dial codes.
Assigning an Individual to a Speed Dial Code This section provides instructions for assigning a single recipient to a speed dial code. To assign a fax recipient to a speed dial code: 1. In the Address Book list box, select the recipient that you want to assign to a speed dial code. 2. Select the speed dial code to which you want to assign the recipient, and click Add.
To print the speed dial assignment list: Click Print List. Because of the width of the columns on the list, the first and last names of an address book entry may not fully appear. To add a recipient to the Address Book: 1. Click New. 2. In the New Individual Entry dialog box, complete the appropriate information for the recipient and then click Add. For detailed instructions on completing the New Individual Entry dialog box, refer to Chapter 5, “PC Faxing.
3. In the Group Dial dialog box, in the Group Name box, enter a name for the group assignment. 4. In the Speed Dial list box, select the first recipient and click Add. Repeat this procedure until the desired recipients are included in the Members list. 5. To remove a member from the group, select the member in the Members list and click Remove. 6. When all the desired members are listed in the Members list, click OK to save your group. To close the dialog box without saving your group, click Cancel.
MultiPASS Printer Setup and Other Utilities 2. In the System Setup dialog box, select the option you want to use. l Include Annotations On You can specify what documents you want to display, or hide, document annotations: on printed pages, e-mail attachments, files exported to Windows, or sent faxes. l E-Mail Attachments You can specify the format you want to use for color and monochrome document e-mail attachments, such as BMP, JPG or TIF.
Using the Launcher The Desktop Manager Launcher enables you to display a Desktop Manager document in another application in a specified file format. For example, dragging a document from a folder in the Desktop Manager to the Paint icon starts the Paint application and displays the selected document in a BMP file format. When you launch a document, a copy of the document appears in the application with a system-assigned name.
To start another application with the Launcher: On the command bar, click the application button. If you have another application that you would like to start from the Desktop Manager, you can add the application to the Launcher. You can add any application by adding its executable file (EXE) to the Launcher. To add an application: 1. In the Desktop Manager, click Launcher Setup on the Setup menu. 2. In the Launcher Setup dialog box, select the next Empty location in the list, and then click Edit. 3.
To locate a file, click Browse. In the Browse dialog box, select the path and EXE file you want to add to the Launcher, and then click Open. 4. In the Edit Launcher Item dialog box, in the File Type Conversion list, select the file type in which you want documents to appear. 5. Click OK to close the Edit Launcher Item dialog box. 6. Click OK to close the Launcher Properties dialog box and add the application to the Launcher.
In the Launcher Setup dialog box, select the desired application, and then click Edit. 4. To delete an application from the Launcher: In the Launcher Setup dialog box, select the desired application, and then click Delete. 5. Click OK to save your changes and close the Launcher Setup dialog box.
2. In the Phone dialog box, enter the phone number you want to call, or select an Address Book entry. When you enter the phone number, you use the applicable numeric characters and any valid characters that separate the different segments of the phone number. For example, you can use 0 through 9, dash (-), or parentheses (). Other characters are also available for entering a phone number. For a complete list of the characters that are valid in the Desktop Manager, refer to Appendix A. 3.
The MultiPASS Status Monitor is a utility that tracks the current status of the MultiPASS printer, incoming and outgoing faxes, print and scan jobs, and any error conditions needing your attention. The Status Monitor displays as an icon in the taskbar or a window. Using the Minimized Status Monitor The minimized Status Monitor starts automatically when you log into Windows and appears as an icon in the Windows taskbar.
To display the port on which the MultiPASS printer is connected: On the Status Monitor menu, click Device Information. To close the Status Monitor: On the Status Monitor menu, click Close. Using the Status Monitor Window The Status Monitor window displays the status of MultiPASS printer activity only. You cannot use the MultiPASS Status Monitor to interrupt an activity.
To display the port on which the MultiPASS printer is connected: On the Status Monitor menu, click Device Information. To return to the MultiPASS Status Monitor icon: In the window title bar, click the Minimize button. Or, click Minimize on the Status Monitor menu. To close the MultiPASS Status Monitor: In the window title bar, click the Close button. Or, click Close on the Status Monitor menu. Status Messages The MultiPASS Status Monitor reports the following statuses for the MultiPASS printer.
❏ Receiving Fax This status indicates the MultiPASS printer is receiving a fax document. The Status Monitor window displays the fax number or name of the sender (if available), and the number of the page currently being received. ❏ Attention Needed This status indicates the MultiPASS printer needs your attention for situations, such as the MultiPASS printer being out of paper. The Status Monitor window describes the nature of the attention required.
3. Unplug the MultiPASS printer from all electrical sources. 5. On the MultiPASS printer, release the wire clips and remove the cable connector from the port. 6. Plug your computer back in to the electrical source. Restarting MultiPASS Connection If you reconnect the MultiPASS printer to the port and want to begin using the Desktop Manager again, the MultiPASS Service automatically restarts communication between the MultiPASS printer and Desktop Manager when you restart your computer.
When you remove the software, you remove the MultiPASS Desktop Manager, and related printer and fax drivers. You do not need to remove the database. So that you can reinstall the MultiPASS Desktop Manager at a later time and continue to use your data files, address book, cover page templates, and so on, the following items are not removed automatically: ❏ MultiPASS directory ❏ Data folders and files (such as Fax Log and Address Book) ❏ System files shared with other applications.
l If you chose to remove the Desktop Manager database, when prompted, choose to remove the ODBC interface. To complete the removal process: Once you have deleted the drivers, the Desktop Manager, and the scan software, be sure to restart the computer. Reinstalling the Desktop Manager You use the same instructions for reinstalling as described in Chapter 2, “Installing the Desktop Manager Software.
Chapter 9 Frequently Asked Questions ❏ ❏ ❏ ❏ ❏ ❏ ❏ ❏ ❏ Chapter 9 MultiPASS Printer Cannot Be Initialized. ............................................. 9-2 MultiPASS Service Cannot Be Restarted. .............................................. 9-2 Faxes Are Not Being Sent Correctly. ...................................................... 9-2 Faxes Are Not Being Received Correctly. .............................................. 9-4 Images Are Not Scanning Properly ............................................
MultiPASS Printer Cannot Be Initialized. ❏ Is the operation panel blank? You might have a power problem. Check that the power cord is plugged securely into the unit, and that your electrical source is OK. You should have the MultiPASS printer connected directly to its own AC outlet and not connected to a power strip to which your computer is connected.
❏ Is the unit set correctly for the type of telephone line in use (pulse/ tone)? If you have a pulse line, be sure the unit is set for pulse dialing. If you are not sure about what type of line you have, contact your local phone company. ❏ Is the MultiPASS printer warm to the touch? ❏ Did a document not feed correctly through the automatic document feeder? Remove the document, stack it, and feed it into the unit again.
❏ Whether the fax unit is a G3 machine ❏ Whether the unit supports ECM (if so, turn ECM on for your MultiPASS printer through the operation panel menu). ❏ Does the BUSY/NO SIGNAL message appear in the LCD display? Make sure your phone line is active and correctly connected to the MultiPASS printer. Faxes Are Not Being Received Correctly. ❏ Is the operation panel blank? You might have a power problem. Check that the power cord is plugged securely into the unit, and that your electrical source is OK.
❏ Are you receiving faxes but the faxes have errors? In the Advanced Receive Fax setup options dialog box, in the Desktop Manager, select the Error Correction (ECM) option. ECM sending or receiving should help with problems due to poor telephone lines. However, you might have to try again. If the sending fax unit does not support ECM transmission, the document is sent in the normal mode without error checking. Is a received fax not printing? Your toner cartridge might be out of toner.
❏ Is scanning an image very slow? If you change the parallel port on your computer to ECP (Extended Capabilities Port), scanning speed and throughput increases. For details on using ECP, refer to your user documentation or contact technical support for your computer. Documents Are Not Being Copied. ❏ Is the operation panel blank? You might have a power problem. Check that the power cord is plugged securely into the unit, and that your electrical source is OK.
❏ Is the MultiPASS printer warm to the touch? The unit might have overheated and shut down. Turn the unit off and let it cool down for several minutes but less than one hour, or you might lose information registered in memory. Try using it again. ❏ Is the ALARM light on? Turn off the MultiPASS printer unit. Wait 15 seconds and plug it in again to turn on power. The ALARM light should go out. Also check to see if paper is jammed.
❏ Does paper not come out of the printer? Check that you have a bi-directional parallel cable connecting the MultiPASS printer unit to your PC. Check your computer’s setup to be sure the primary parallel port is set to the appropriate printer port, for example, LPT1 or LPT2. Make sure the Print Setup option of your printing application shows Canon MultiPASS Printer as the printer selected. ❏ Is the printing not fast enough? The print options you have selected might be too complex.
❏ Do you want to change the printer port for the MultiPASS printer? To change the printer port: 1. Close the MultiPASS Desktop Manager and any other MultiPASS programs, including the MultiPASS Status Monitor. 2. On the Windows desktop, click Start, and then Run. 3. In the Run dialog box, enter REGEDIT, and then click OK. 5. In the LPT folder, click (Default), which is displayed in the right-hand window pane. 6. On the Edit menu, click Modify. 7.
❏ Is an envelope not loading correctly? Make sure you do not stack more than 7 envelopes in the multi-purpose tray. The Print Quality Is Not Satisfactory. ❏ Are some of the characters not printing? If characters are not printing, check the parallel cable is securely plugged in at both ends; make sure your parallel cable is less than 6.6' (2m). Check your application’s print setup to make sure Canon MultiPASS Printer is selected as the printer.
Appendix A Fax/Phone Characters Appendix A Character Description 0 to 9 * # + Dialing digits ,p Pause P Last Pause T Tone switch over function . DT detection function (Europe only) R PSTN/PBX switchover function (Europe only) - ( ) Space Display-only characters. Space cannot be used at the beginning of a number.
Glossary A Application Software prepared for a specific function or set of functions. Examples of an application program include word processing programs and MultiPASS Desktop Manager. Developers who make application programs include drivers that support different types of printers. ASCII Acronym for American Standard Code for Information Interchange. A set of definitions for the bit composition of characters and symbols. ASCII defines 128 symbols using 7 binary bits and 1 parity bit.
D Default setting A system setting incorporated at the factory and permanently registered application. Also, a value or a setting that the software assumes until or unless you specify another value. dpi Dots per inch. A unit of measurement for indicating a printer’s resolution. G Graphic A written, printed, or electronically displayed symbol or drawing. Also, characters or text that have been generated by a computer graphics application program.
Printer driver Software that sends printing instructions to a printer. The printer driver keeps track of the attributes of a printer and the codes a program must send to access those attributes. T Glossary TWAIN Both a protocol and an application programmer’s interface (API) that allows you to input image data directly from any source (for example: desktop and handheld scanners, video capture boards, digital cameras, and other imaging equipment) without requiring you to switch out of the application.
Index B black and white scan setting options 6-11 Index C cable system requirement, described 1-5 color adjusting 5-49, 7-40 color level adjusting 5-49, 7-40 command bar overview for the Desktop Manager 4-5 contrast adjusting 5-49, 7-40 contrast and brightness adjusting for black and white scans 6-25 cover page attaching to a PC fax 5-8 creating a new 5-34 deleting 5-68 designing for a fax 5-31 editing an existing 5-65 previewing 5-8 renaming 5-67 reverting to last saved 5-66 Cover Page Designer overview
custom scan resolution adjusting 6-9 deleting 6-8 setting 6-7 custom tone curve using to adjust scan tone 6-23, 6-25 D date searching documents by 7-27 default printer driver setting 2-7 defaults setting for printing, described 2-7 deleting a document 7-8 a folder 7-8 Desktop Manager features overview 1-2 introduction 1-1 overview of the window features 4-3 reinstalling after uninstalling 8-31 software package overview 1-3 uninstalling 8-29 dial a phone number from the Desktop Manager 8-23 dialing prefix s
G gamma curves adjusting scan tone with 6-19 group dial assignments for the MultiPASS printer 8-17 group entry adding and editing in the Address Book 5-25 Index described for the Address Book 5-22 using when sending a fax 5-26 H highlighting a document in the Document Viewer 5-64, 7-60 histogram tone levels adjusting for scans 6-20 I Index Idle status for the MultiPASS Server 8-27 image tone described.
J job in the Send Fax Manager 5-16 stopping in the Send Fax Manager 5-19 job status in the Send Fax Manager 5-18 K keyword assigning index criteria 7-23 searching documents by 7-27 setting up a search index 7-19 L Launcher adding application to 8-21 using 8-20 layout area described for the Cover Page Designer 5-34 List View described 4-9 M manipulating a document in Document View 7-12 merge two documents 7-14 mirroring a scan image explained 6-15 moire patterns removing 7-48 moving a document 7-5 multi-p
Index Index quality settings 3-9 saving 3-11 saving as a file 3-13 printer driver displaying information about 3-17 setting as the default 2-7 printer driver settings changing 3-6 reduce or enlarge 3-16 setting paper options 3-14 printer port changing 9-9 printing a document in the Desktop Manager 7-4 a document with the MultiPASS printer 3-2 printing options setting defaults, described 2-7 printing status for the MultiPASS Server 8-27 Q queue status in the Out Box folder 5-18 R Receive Fax setup for th
removing JPEG artifacts described 5-59, 7-49 removing moire patterns described 7-48 removing noise described 5-57, 7-47 removing scanner noise described 7-53 removing show-through described 5-60, 7-50 renaming a document 7-7 a folder 7-7 reschedule a PC fax for sending 5-19 restarting MultiPASS connection 8-29 restoring a document 7-9 Retry status in the Out Box folder 5-18 reversing scan tone explained 6-15 rotating a scan image explained 6-16 S scaling scan output size explained 6-16 scan from a Windows
Index Index special characters when PC faxing or phoning in the Desktop Manager A-1 speed dial assignments for the MultiPASS printer 8-15 splitting a document into two 7-14 stamp adding to a document 5-37, 7-57 Status bar ScanGear window 6-4 status bar in the Document Viewer 7-34 overview for the Desktop Manager 4-6 status messages for the MultiPASS Server 8-27 sticky-note adding 5-63 adding to a document 7-54 editing text 5-36, 5-64, 7-54, 7-57 Stopped status in the Send Fax Manager 5-19 system requireme
time searching documents by 7-27 tone curves using to adjust scan tone 6-22 tone graph viewing 6-18 Tone tab features of the ScanGear window 6-17 toolbar described for the Cover Page Designer 5-33, 7-33 overview for the Desktop Manager 4-4, 5-17 ScanGear window 6-3 ToolTips available for the Desktop Manager 4-4 Trash folder overview 4-7 user-defined folder described 4-8 using the Launcher described 8-20 U white point adjusting 5-54, 7-45 uninstall Desktop Manager 8-29 I-8 V variable fields adjusting t
