Starter Guide Overview of Machine Functions Set Up the Machine to Suit Your Purposes Set Up the Machine Set Up Computers and Software Appendix Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference.
Contents Overview of Machine Functions..................................................................................................................... 1 Manuals for the Machine..................................................................................................................................................... 1 1 Set Up the Machine to Suit Your Purposes................................................................................................... 2 2 Set Up the Machine..
Overview of Machine Functions This manual describes how to set the required settings to set up the machine and install the software. After you set up the machine, you can use the functions described in the illustration shown bellow. For the details of each function, refer to the Basic Operation Guide and e-Manual. Manuals for the Machine ● Starter Guide (This Document): Machine setup and software installation. Read this guide before operating this product.
1 Set Up the Machine to Suit Your Purposes Determine which machine functions (Copy, Fax, Direct Print, Scan to Media, PC Print, PC Fax, Scan, E-Mail, I-Fax, Remote UI, Scan to File Server) you intend to use, and make the settings according to the flowchart below. For example, if you intend to use the copy function, you need to make the “Required Settings.
2 Set Up the Machine Items Included with the Machine ● Machine ● Toner Cartridge×4 (black, yellow, cyan, ● Power Cord magenta) (Stored in the machine) ● Limited Warranty Notice ● Cartridge Warranty ● Unpacking Instruction ● Starter Guide (This Document) ● Basic Operation Guide ● UFRII LT/FAX User Software CD-ROM ● PCL User Software CD-ROM (Color imageCLASS MF9170c Only) ● Telephone Cable ● Customize Labels ● User Manual CD-ROM ● Registration Card ● Power Switch Label Optional Items Cassette Paper
2 Set Up the Machine Install Toner Cartridges This section describes the installation procedure for the toner cartridges. If you have already removed all shipping tape and packing materials from the machine as described in the “Unpacking the Machine” instruction sheet, go to “Connect the LAN Cable,” on p. 8. 1 Open the front cover by using the handle (A). The toner cartridges are installed in order of black, yellow, cyan, and magenta.
2 Set Up the Machine – When installing or removing the toner cartridges, be sure – – Do not open the drum protective shutter (A). to place the papers on the transfer belt of the delivery feeder unit to protect the belt. Do not touch or place objects on the transfer belt (A) of the delivery feeder unit. The transfer belt comes with a self cleaning function so do not wipe the transfer belt even when toner can be seen attached to the belt.
2 Set Up the Machine 5 Place the toner cartridge on a flat surface, fold back the tab of the sealing tape (A) located at left side of the toner cartridge. 8 Hold the toner cartridge properly by the blue tabs on the both sides with the arrowed side facing up. 6 Remove the sealing tape (approx. 18 7/8 inch long) gently by hooking your finger into the tab and pulling it out straight in the direction of the arrow. Do not hold the toner cartridge in a manner that is not described in this procedure.
2 Set Up the Machine 10 After removing all the packing materials from each toner cartridge and installing the cartridges, remove the papers on the transfer belt of the delivery feeder unit. When removing the paper, be careful not to touch or damage the transfer belt of the delivery feeder unit. 11 Close the front cover. – Be careful not to get your fingers caught. – If the front cover does not close properly, do not force it to close.
2 Set Up the Machine Connect the LAN Cable Connect a LAN cable that is compatible with the LAN connector of this machine. Compatible LAN Cables A category 5 of greater twisted pair LAN cable is compatible with the machine. Connect one end to the 10Base-T/100Base-TX port on the right side of the machine and the other end to a network router or a hub.
2 Set Up the Machine Connect Power Cord and Turn on the Machine 1 Connect the power cord to the rear socket on the back side of the machine and to the wall outlet, and press the [I] side of the main power switch (A) to ON. 2 The “Setup Guide” automatically appears on the display. ● ● – Make sure all shipping tape/packing materials on the – – machine and tabs/tape on the toner cartridges have been removed. Do not connect the machine and the computer with a USB cable at this time.
2 Set Up the Machine Start “Setup Guide” The “Setup Guide” assists you in setting up the machine before using it. – When you turn on the machine for first time, the “Setup Guide” automatically starts on the display. – Once the “Setup Guide” starts, it cannot be stopped. – If you turn off the machine while using the “Setup Guide,” turn on the machine and start the “Setup Guide” again. – Once you complete the “Setup Guide,” it does not start automatically when you turn on the machine.
2 Set Up the Machine 5 Make sure the following screen is displayed on the display, then press [OK] to proceed to the “Setup Guide.” Check that all the packing materials are removed from the main unit and the cartridges. If not, refer to the instruction sheet “Unpacking the Machine” and remove them all. 4 Make sure the following screen is displayed on the display, then press [OK] to proceed to the “Setup Guide.
2 Set Up the Machine Load Paper This section describes the procedures for making paper and paper size settings in the “Setup Guide.” Animated screens are included with each step described in the “Setup Guide.” 1 Make sure the following screen is displayed on the display, then press [OK] to proceed to the “Setup Guide.” 4 Press [OK] to proceed to the “Setup Guide.” 5 Hold the lock release lever of the side paper guides (A) and slide the guides to the mark for the size of the paper to be loaded.
2 Set Up the Machine 8 Press [OK] to proceed to the “Setup Guide.” 9 Fan the paper stack and even the edges. 10 Load the paper stack of the appropriate size 12 Hold the paper drawer with both hands and set it back into the machine. 13 Push the paper drawer as far as it will go. with the print side facing up. Align the rear edge of the paper stack with the rear paper guide. – Be careful not to get your fingers caught.
2 Set Up the Machine 16 Use [▼], [▲] or (Scroll Wheel) to select the paper size you loaded, then press [OK]. 18 Make sure the following screen is displayed on the display. Go to “Set Date and Time,” on p. 18. If you use inch size paper, press the left Any key to select and the paper size you want to use. 17 Use [▼], [▲] or (Scroll Wheel) to select the paper type you loaded, then press [OK]. 14 If the Optional Paper Drawer is installed in the machine, this screen is not displayed.
2 Set Up the Machine Optional Paper Drawer When the Optional Paper Drawer is installed in the machine, the procedure for setting up the Optional Paper Drawer displays on the “Setup Guide.” 4 Hold the lock release lever of the side paper guides (A) and slide the guides to the mark for the size of the paper to be loaded. The side paper guides move together. 1 Pull out the optional paper drawer until it stops. 2 Hold the optional paper drawer with both hands and remove it from the machine.
2 Set Up the Machine 7 Press [OK] to proceed to the “Setup Guide.” 8 Fan the paper stack and even the edges. 11 Hold the optional paper drawer with both 9 Load the paper stack of the appropriate size 12 Push the paper drawer as far as it will go. hands and set it back into the machine. with the print side facing up. Align the rear edge of paper stack with the rear paper guide. – Be careful not to get your fingers caught.
2 Set Up the Machine 15 Use [▼], [▲] or (Scroll Wheel) to select the paper size you loaded, then press [OK]. If you use inch size paper, press the left Any key to select and the paper size you want to use. 16 Use [▼], [▲] or (Scroll Wheel) to select the paper type you loaded, then press [OK]. 17 Use [▼], [▲] or (Scroll Wheel) to select or for setting the default paper drawer, then press [OK].
2 Set Up the Machine Set Date and Time Before using the machine, you MUST set the current date and time. The date and time set are used as a standard for timer settings functions. ● Information About the Keys ‒ Press – (numeric keys) to enter numbers. ‒ Press [OK] to set the entry or to proceed to the next screen. ‒ Press [Back] to return to the previous screen. ‒ Press (Clear) to delete the entire entry.
2 Set Up the Machine 3 Make sure the screen on the left is shown on the display. Go to “Make Fax Settings,” p. 20. – By default, in the menu is set to . – If you want to set to , see “Change the Settings,” on p. 36. – In the next setting, you will set the fax setting. If you do not set the fax setting, select , then go to “Adjust Color with ‘Auto Gradation Correction’,” p. 29.
2 Set Up the Machine Make Fax Settings This section describes the fax settings in the “Setup Guide.” 1 Make sure the following screen is displayed on the display. Use [▼], [▲] or (Scroll Wheel) to select or . 2 Make sure the following screen is displayed on the display. Go to “Register User Telephone Number and Unit Name,” on p. 21. A: If you use the fax function, select then press [OK].
2 Set Up the Machine Register User Telephone Number and Unit Name This section describes the procedure for registering the user telephone number and unit name. Refer to the “Information About the Keys” below. Information About the Keys Use the keys shown below to enter information in the machine. You can enter the following characters in each input mode: ● Press – (numeric keys) to enter numbers. ● Press the Left/Right Any key to select the alternative key at the bottom of the display.
2 Set Up the Machine 1 Make sure the following screen is displayed on 3 Make sure the following screen is displayed on 2 Use 4 Enter the unit name (your name, company the display, then press [OK] to proceed to the “Setup Guide.” – (numeric keys) to enter your fax number (up to 20 digits). To confirm your entry, press the right Any key to select or use [▼], [▲] or (Scroll Wheel) to select register, then press [OK]. (For information on how to enter characters, see p. 21.
2 Set Up the Machine 5 Make sure the following screen is displayed on the display. In the next setting, you will set the receive mode. About Sender Information Before sending documents, you MUST register your fax number, unit name, and the current date and time in the machine. The sender information you register in the machine appears in the header of each page received by the recipient.
2 Set Up the Machine Select the Receive Mode that Suits Your Needs About the Receive Modes Receives faxes automatically. When you use only the fax function, select this mode without connecting an external telephone. When Receiving FAX The machine receives faxes automatically. When Receiving VOICE CALL Automatically switches between fax calls and voice calls. The machine receives faxes automatically and rings for voice calls. When Receiving FAX The machine receives faxes automatically.
2 Set Up the Machine The receive mode determines how the machine responds to incoming faxes and voice calls. Select the mode that most suits your needs from the chart below. For more information about the receive modes, see “About the Receive Modes,” on p. 24. 1 Make sure the screen on the left side is displayed on the display, then press [OK] to proceed to the “Setup Guide.” 2 Use [▼], [▲] or (Scroll Wheel) to select or for the question on the screen, the press [OK].
2 Set Up the Machine NO YES A screen appears asking you to confirm that the auto answering function of the telephone with built-in answering machine or answering machine is activated. After this screen, go to “Connect Telephone Cables,” on p. 27. NO At this mode(), remote reception function is available with connecting to the external telephone to the machine. Go to “Connect Telephone Cables,” on p. 27.
2 Set Up the Machine Connect Telephone Cables 1 Make sure the following screen is displayed on the display, then press [OK] to proceed to the “Setup Guide.” When mode The other receive modes 2 Check the socket on the right side of the main unit, then press [OK] to proceed to the “Setup Guide.” 3 Connect the supplied telephone cable to the telephone line jack (A) on the right side of the machine and the wall jack.
2 Set Up the Machine 5 Make sure the following screen is displayed on the display. If You Need to Use Pulse Dialing By default, the telephone line type on the machine is set to tone dialing. If you use tone dialing, skip the following procedure. If you use pulse dialing, follow the procedure below after you finish the “Setup Guide,” and change the telephone line type setting on the machine to pulse dialing. If you do not know the type of telephone line you use, contact your local telephone company.
2 Set Up the Machine Adjust Color with “Auto Gradation Correction” When using the machine for the first time, it is necessary to adjust the gradation in order to obtain the optimum copy or print results. There are two types of gradation adjustments that can be made: Full Correction and Quick Correction. ● Full Correction This is a precise adjustment. The procedure involves making test prints and placing them on the feeder for scanning.
2 Set Up the Machine 3 Use [▼], [▲] or (Scroll Wheel) to select or , then press [OK]. – It is recommended that you select . – It takes approximately 300 seconds to perform the full correction.
2 Set Up the Machine 8 Make sure the following screen is displayed on the display, then press [OK] to print the second test page. 9 Place the second test print on the platen glass. 12 Make sure the following screen is displayed on the display. In the next setting, you will set the network connection. If you do not set the network connection, select , then go to “Finish ‘Setup Guide’,” p. 35.
2 Set Up the Machine Set Up Network Connection To use the machine by connecting to the network, you must set up the IP address. An IP (Internet Protocol) address is an identification number assigned to each individual computer connected to the Internet. To use the following functions, you must set up the IP address in advance. Remote UI: Access and change the machine settings from a web browser on the computer by using the remote UI software.
2 Set Up the Machine 2 Make sure the following screen is displayed on the display, then press [OK] to proceed to the “Setup Guide.” – The “Setup Guide” only supports IPv4. – By default, the IP address is automatically assigned to the machine by the DHCP server. 1 Make sure the following screen is displayed on the display. Use [▼], [▲] or (Scroll Wheel) to select or .
2 Set Up the Machine 4 Make sure the following screen is displayed on the display, then press [OK] to proceed to the “Setup Guide.” 6 Make sure the following screen is displayed on the display. Go to “Finish ‘Setup Guide’,” on p. 35. If the machine does not get the IP address, subnet mask and gateway address, each of the screen displays “000.000.000.000.” 5 Make sure the following screen is displayed on the display, then press [OK] to proceed to the “Setup Guide.
2 Set Up the Machine Set IP Address Manually This is the setting for the static IP address. If you need to enter the IP address manually or if the machine obtain the IP address automatically but need to configure the setting manually, follow the procedure below. Configure the setting for the IP address manually in the User Mode after finishing the “Setup Guide.” In this setting, enter the IP address, subnet mask, and gateway address manually. Press (Main Menu) → →
2 Set Up the Machine Change the Settings When you change the settings on the machine after finishing the “Setup Guide,” refer to the following items. ● Paper Size/Type: (Main Menu) → → → Select the drawer → Select the paper size → Select the paper type → (Main Menu) to return to the Main Menu screen. (See “Introduction of the Machine,” in the e-Manual.) ● Date and Time: (Main Menu) →
2 Set Up the Machine ● Network (Manual): (See “Set IP Address Manually,” on p. 35.) ● Restart the “Setup Guide”: → → → . (See “Introduction of the Machine,” in the e-Manual.) The machine may enter or the Standby mode (default setting is 2 minutes) or the Sleep mode (default setting is 15 minutes) while you are performing setup. To change the settings, see “Introduction of the Machine” in the e-Manual.
3 Set Up Computers and Software Types of Connection between Computers and the Machine There are two ways to connect the machine and computers: USB connection and network connection. Network Connection (For details about the set up, see p. 41.) The following functions are available with Network Connection: PC Print, Remote UI, PC Fax, Scan, E-Mail/I-Fax, Scan to File Server. For more information on how to use each function with network connection, refer to the following.
3 Set Up Computers and Software System Requirements Microsoft Windows 2000 CPU: Intel Pentium/133MHz or faster Memory: 128MB or more Microsoft Windows Vista CPU: Intel Pentium 800MHz or faster Memory: 512MB or more Microsoft Windows XP CPU: Intel Pentium/Celeron series 300MHz or faster Memory: 128MB or more Microsoft Windows Server 2008 CPU: Minimum: Intel Itanium 2 processor/1GHz (x86 processor), 1.
3 Set Up Computers and Software Details about each drivers installation can be found in the corresponding HTML manuals listed in the Manuals subsection below. Canon Font Manager (Color imageCLASS NetSpot Device Installer (NSDI) MF9170c Only) The NetSpot Device Installer enables you to set Font Manager is a comprehensive program up the machine for network operations. that helps you manage your fonts in Microsoft When you start this program, click [Additional Windows.
3 Set Up Computers and Software Network Connection Before Installation • The following procedures are explained using sample screens from Windows XP Professional. • For Windows 2000/XP/Server 2003/Vista/Server 2008, log on as an Administrator to install the software. • Click on the circled button on each screen to proceed to the next step. • Make sure the machine is turned ON. (See “Connect Power Cord and Turn on the Machine,” on p. 9.) • Make sure the network cable is connected to the machine.
3 Set Up Computers and Software 7 – The following steps describe the – – – procedure for installing the UFR II Printer Driver, FAX Driver, and Color Network ScanGear all together. If you want to install only the PCL Driver (Color imageCLASS MF9170c Only), proceed to step 29. For more information refer to the PCL Driver installation Guide (located on the PCL CD-ROM). If you want to install only the fax driver, select only FAX Driver in this step, then proceed to step 16.
3 Set Up Computers and Software 11 15 19 16 – If you are using a shared printer in 12 – 17 13 14 – the Print Server (Point and Print) environment, it is necessary to install the Canon Driver Information Assist Service in the server PC to set up the printer configuration automatically or use the Job Accounting feature. If the Canon Driver Information Assist Service is already installed on your computer, this screen is not displayed.
3 Set Up Computers and Software 20 23 27 24 28 If you are using Color imageCLASS MF8450c, select Canon MF8400 (FAX) from [Fax List]. 21 25 Remove the UFR II/FAX User Software CD-ROM. – If you are using Color imageCLASS – The Color Network ScanGear installation screen appears. Follow the on-screen instructions. 22 MF9150c or MF8450c, installation is complete. If you want to install PCL Driver (Color imageCLASS MF9170c Only), go to the next step (step 29). 29 26 Insert the PCL User Software CDROM.
3 Set Up Computers and Software 30 33 If the CD-ROM Setup screen is not displayed, click [start] on the Windows task bar → [My Computer]. Windows Vista/Server 2008: click [Start] on the Windows task bar → [Computer]. Windows 2000: double-click [My Computer] on the Windows desktop. Open the CD-ROM icon, then doubleclick [MInst] ([MInst.exe]).
3 Set Up Computers and Software 39 43 44 40 45 41 42 46 Remove the PCL User Software CDROM. Installation is complete.
3 Set Up Computers and Software Check Installation Verify that the driver has been installed successfully and that the machine has been set as the default printer. If the name of your machine is selected on the [Printer] screen from an application, it is set as the default printer. 1 Open the [Printers and Faxes] folder (for Windows 2000: The [Printers] dialog box). Windows XP/Server 2003: From the Windows task bar, click [start] → select [Printers and Faxes].
3 Set Up Computers and Software USB Connection Before Installation • The following procedures are explained using sample screens from Windows XP Professional. • Do not connect the USB cable before installing the software. If you connect the USB cable before installing the software and the Found New Hardware Wizard screen appears, click [Cancel]. • For Windows 2000/XP/Server 2003/Vista/Server 2008, log on as Administrator to install the software.
3 Set Up Computers and Software 4 8 11 9 5 Remove the attachment (A) that covers the USB port on the back of the machine. 10 Remove the attachment (A) by pulling the strap. 12 6 If the dialog box shown above appears, press [Retry] to continue the installation. 7 Connect the machine and your computer with a USB cable (A). – The USB cable is not included. – If the Found New Hardware Wizard appears, click [Cancel] and continue the installation.
3 Set Up Computers and Software 13 17 18 14 – If you are using a shared printer in – 15 16 – the Print Server (Point and Print) environment, it is necessary to install the Canon Driver Information Assist Service in the server PC to set up the printer configuration automatically or use the Job Accounting feature. If the Canon Driver Information Assist Service is already installed on your computer, this screen is not displayed.
3 Set Up Computers and Software 21 25 22 The Color Network ScanGear installation screen appears. Follow the on-screen instructions. 26 28 Remove the UFRII LT/FAX User Software CD-ROM. – If you are using Color imageCLASS – MF9150c or MF8450c, installation is complete. If you want to install PCL Driver (Color imageCLASS MF9170c Only), go to the next step (step 29). 29 23 27 24 Insert the PCL User Software CDROM.
3 Set Up Computers and Software 30 If the CD-ROM Setup screen is not displayed, click [start] on the Windows task bar → [My Computer]. Windows Vista/Server 2008: click [Start] on the Windows task bar → [Computer]. Windows 2000: double-click [My Computer] on the Windows desktop. Open the CD-ROM icon, then doubleclick [MInst] ([MInst.exe]).
3 Set Up Computers and Software 38 46 42 Remove the PCL User Software CDROM. Installation is complete. 39 43 Select the USB port you want to use from the [Port] drop-down list. If you want to add a port, click [Add Port] and then select the printer port that you want to add.
3 Set Up Computers and Software Check Installation Verify that the driver has been installed successfully and that the machine has been set as the default printer. If the name of your machine is selected on the [Printer] screen from an application, it is set as the default printer. 1 Open the [Printers and Faxes] folder (for Windows 2000: The [Printers] dialog box). Windows XP/Server 2003: From the Windows task bar, click [start] → select [Printers and Faxes].
4 Appendix User Manual CD-ROM (e-Manual) The User Manual CD-ROM (e-Manual) is a software that enables you to select and view the HTML Manuals included on the CD-ROM via your computer screen. The e-Manual describes all of the functions and troubleshooting for the machine. Follow the instructions below to use the User Manual CD-ROM (e-Manual). System Requirements The User Manual CD-ROM (e-Manual) can be used in the following system environments.
4 Appendix When you start the e-Manual, the screen shown below is displayed. If you are using a browser such as Internet Explorer for Windows XP, ActiveX blocks pop-ups in the background. If the e-Manual is not displayed properly, look for an information bar at the top of the page and click the information bar. A [Function List] Click to display the topic pages for function categories. B [Top] Click to return to the top page. C [Contents] Click to display the topic pages for Contents.
Contacting Service Center When you have a problem with your machine and you cannot solve it even after referring to the manuals or online help, please contact our Canon Authorized Service Facilities or the Canon Customer Care Center at 1-800828-4040 between the hours of “8:00 A.M. to 8:00 P.M. EST for U.S.A. and 9:00 A.M. to 8:00 P.M. EST for Canada” Monday through Friday and 10:00 A.M. to 8:00 P.M. on Saturday. Canadian customer support is available on-line at www.canon.
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