Sending and Facsimile Guide Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.
0 Ot¯ Color imageRUNNER C3380/C3380i C2880/C2880i Sending and Facsimile Guide
Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. The manuals supplied with optional equipment are included in the list below. Depending on the system configuration and product purchased, some manuals may not be needed. Guides with this symbol are printed manuals. • Quick Reference for Basic Operations • Learn How to Use Your Machine The Tutorial CD is a teaching aid, designed to help you learn the various functions of the machine.
• UFR II Printer Driver Installation and Instructions • Mac OS X PS Printer Driver Installation and Instructions • Mac OS X UFR II Printer Driver Installation and Instructions • Fax Driver Installation and Instructions • Installing MEAP Applications and Using the Login Service UFR II Driver Guide CD-ROM Mac PS Driver Guide CD-ROM Mac UFR II Driver Guide CD-ROM Fax Driver Guide CD-ROM MEAP SMS Administrator Guide CD-ROM • To view the manual in PDF format, Adobe Reader/Acrobat Reader/Acrobat is
How This Manual Is Organized Chapter 1 Introduction to Sending and Fax Functions Chapter 2 Basic Sending Methods Chapter 3 Basic Scanning Features Chapter 4 Special Scanning Features Chapter 5 Sending Documents Chapter 6 Receiving Documents Chapter 7 Special Fax Functions Chapter 8 Checking/Changing the Send/Receive Status Chapter 9 Customizing Communications Settings Chapter 10 Storing/Editing Address Book Settings Chapter 11 System Manager Settings Chapter 12 Printing Communication Repor
Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii How To Use This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiv Displays Used in This Manual . . . . . . . . .
E-mail, I-Fax, Sending to a File Server, or Storing in a User Inbox. . . . . .1-36 Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-38 Chapter 2 Basic Sending Methods Specifying Destinations Using the New Address Tab . . . . . . . . . . . . . . . . . . .2-2 Specifying a Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2 Specifying an E-Mail Address . . . . . . . . . . . . . . . . . . . . . . . . .
Preset Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17 Zoom by Percentage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19 Auto Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19 Changing Color Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21 Chapter 4 Special Scanning Features What are Special Features? . . . . .
Adding a Digital Signature to a PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-34 Adding a Device Signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-35 Adding a User Signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-36 Job Recall . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-38 Chapter 6 Receiving Documents Receiving Print, Fax, and I-Fax Documents . . . . . .
Communications Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6 Automatic Document Deletion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-10 Data Compression Ratio for Color Send Jobs . . . . . . . . . . . . . . . . . . . . . . . . 9-11 Handling Documents That Fail to Be Forwarded . . . . . . . . . . . . . . . . . . . . . . 9-12 Number of Retry Attempts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Chapter 10 Storing/Editing Address Book Settings Address Book Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-2 About the Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-3 Storing New Addresses. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-5 Fax Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-5 E-Mail Addresses . .
When Forwarding Destinations Do Not Match the Forwarding Conditions . 11-35 Checking/Changing Forwarding Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . 11-40 Forwarding Received Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-41 Erasing Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-41 Printing Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-42 LDAP Server Settings . . .
Chapter 14 Appendix Report and List Samples. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-2 Send Job List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-2 Send TX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-3 Fax TX Report/Fax Error TX Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-5 Multiple Communication Result Report . . . . . . .
Preface Thank you for purchasing the Canon Color imageRUNNER C3380/C3380i/C2880/C2880i. Please read this manual thoroughly before operating the machine to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.
Keys Used in This Manual The following symbols and key names are a few examples of how keys to be pressed are expressed in this manual: • • Touch Panel Display Keys: [Key Name] Examples: [Cancel] [Done] Control Panel Keys: Key Icon (Key Name) Examples: (Start) (Stop) Hereafter, the following name substitutions take place: • Transmission/Sending: TX • Reception/Receiving: RX Displays Used in This Manual Screen shots of the touch panel display used in this manual are those taken when the followi
Illustrations Used in This Manual Illustrations used in this manual are those displayed when the Color imageRUNNER C3380i has the following optional equipment attached to it: the Finisher-Z1 and Cassette Feeding Unit-Y3.
Legal Notices FCC (Federal Communications Commission) This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
3. Order a normal business line from your telephone company's business representative. The line should be a regular voice grade line or an equivalent one. Use one line per unit. If the optional Super G3 Multi-Line Fax Board is installed, you can use a dual line. DDD (Direct Distance Dial) line -orIDDD (International Direct Distance Dial) line if you communicate overseas NOTE Canon recommends an individual line following industry standards, i.e., 2500 (touch-tone) or 500 (rotary/pulse dial) telephones.
This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs. In Case of Equipment Malfunction Should any malfunction occur which cannot be corrected by the procedures described in this guide or the Reference Guide, disconnect the equipment from the telephone line cable and disconnect the power cord. The telephone line cable should not be reconnected or the main power switch turned ON until the problem is completely resolved.
Users in Canada Preinstallation Requirements for Canon Facsimile Equipment A. Location Supply a suitable table, cabinet, or desk for the machine. See Chapter 9, "Appendix," in the Reference Guide for specific dimensions and weight. B. Order Information 1. A single telephone line (touch-tone or rotary) should be used. If the optional Super G3 Multi-Line Fax Board is installed, a dual telephone line (touch-tone or rotary) can be used. 2.
• Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company's inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord).
B. Installation téléphonique 1. Une seule ligne téléphonique (tonalités ou impulsions) doit être utilisée. Si la Carte FAX (Super G3) Multi Ligne en option est installée, il est possible d'utiliser une ligne téléphonique double (tonalités ou impulsions). 2. Il faut commander un jack modulaire CA11A qui sera installé par la compagnie téléphonique. Sans ce jack, la mise en place serait impossible. 3.
• L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de terminaux qui peuvent être raccordés à une interface téléphonique. La terminaison d'une interface peut consister en une combinaison quelconque de dispositifs, à la seule condition que la somme d'indices d' équivalence de la sonnerie de tous les dispositifs n'excède pas 5. • Le nombre d'équivalents sonnerie (REN) de ce produit est 1.0.
Trademarks Canon, the Canon logo, Color imageRUNNER, MEAP, and NetSpot are registered trademarks, and the MEAP logo, imageWARE, and imageWARE Accounting Manager are trademarks of Canon Inc. in the United States and may also be trademarks or registered trademarks in other countries. Adobe, Adobe Acrobat, and Adobe Illustrator are trademarks of Adobe Systems Incorporated. Mac OS is a trademark of Apple Computer, Inc. IBM and OS/2 are trademarks of International Business Machines Corporation.
Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT. CANON INC.
Important Safety Instructions Please read these "Important Safety Instructions" thoroughly before operating the machine. As these instructions are intended to prevent injury to the user or other persons or destruction of property, always pay attention to these instructions. Also, since it may result in unexpected accidents or injuries, do not perform any operation unless otherwise specified in the manual.
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Introduction to Sending and Fax Functions 1 CHAPTER This chapter is an introduction to the Send function. What This Machine Can Do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Overview of the Color imageRUNNER C3380/C3380i/C2880/C2880i . . . . . . . . . . . . . . . 1-6 Things You Must Do Before Using This Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11 Setting the Display Language. . . . . . . . . . . . . . . . . . . . . . . .
What This Machine Can Do 1 Introduction to Sending and Fax Functions All the elements you will ever need in a color digital multitasking machine. The Color imageRUNNER C3380/C3380i/C2880/C2880i is packed with various send functions. Equipped with features that meet the needs of document work in a digitized office, the Color imageRUNNER C3380/C3380i/ C2880/C2880i represents the ultimate in digital multitasking machines.
Super G3 Fax Function This machine's Super G3 fax function is compatible with most Super G3 fax machines used in office environments. Compared to ordinary fax machines, Super G3 enables high-speed fax transmissions, thus reducing transmission costs. You can add an additional line if the optional Super G3 Multi-Line Fax Board is installed. 1 Introduction to Sending and Fax Functions Send This function is available only if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed.
File Formats for Every Need You can send documents in a variety of file formats, including TIFF, JPEG, and PDF. This gives you the freedom to send documents in a manner that is best suited to the purpose of the document, as well as the recipient's document handling environment.
Receiving Faxes/I-Faxes in Memory Receiving faxes in memory is available only if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed. Memory RX Inbox Memory Lock Print Send 1 I-Fax Reception Introduction to Sending and Fax Functions Received fax/I-fax documents can be stored in the Memory RX Inbox instead of being printed. You can check the sender information and the number of pages that each document contains before printing it or forwarding it to another destination.
Overview of the Color imageRUNNER C3380/C3380i/ C2880/C2880i 1 Introduction to Sending and Fax Functions If you press [Send], the Send Basic Features screen appears. The Send function enables you to scan documents and send them to specified destinations via fax, e-mail, or I-fax, save them to a file server, or store them in an inbox to process them at a later date. You can also send documents to multiple destinations simultaneously using various sending methods, such as e-mail and I-fax.
Original Inbox Scan I-Fax Introduction to Sending and Fax Functions 1 E-mail File Server Fax*1 Group E-mail I-Fax *1 Available only if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed.
The Flow of the sending is as follows. Place your originals Introduction to Sending and Fax Functions 1 Specify New Address: p. 2-2 Specify the destinations registered. You can store destinations from the Additional Functions screen. Sending to a fax Sending to an e-mail address Sending to an I-fax Sending to a file server Sending to a User Inbox Send to yourself Specify the destinations via a server: p. 2-27 You can store servers from the Additional Functions screen.
■ Send Basic Features Screen The screen below, which appears when [Send] is selected, is called the Send Basic Features screen. h i d b c k l m e 1 j n f g o p a Destination List Displays a list of destinations. i Erase Press to erase the destination displayed in the destination list. b Address Book Press to select a destination from the Address Book. j Cc Bcc Press to specify the e-mail address as a Cc or Bcc destination.
■ Scan Settings Screen The screen below, which appears when you press [Option] from the Scan Settings drop-down list, is called the Scan Settings screen. Display this screen to set the scan settings for sending documents. a f b g Introduction to Sending and Fax Functions 1 c h i j d e k a Color Mode drop-down list Press to select the color mode for scanning. g Document Size Select Press to select the size of the original that you want to scan.
Things You Must Do Before Using This Machine According to recent amendments to the FCC (Federal Communications Commission) rules governing the use of facsimile equipment in the United States, the following sender information must be printed on every facsimile transmission: • Your fax number personal name or company name • Time and date of transmission • Your IMPORTANT • If you attempt to use the machine without registering the necessary information correctly, the machine may not function properly.
■ Registering the Sending Record The sending record is printed at the top of every document you send via I-fax or fax to the recipient. The registered information is printed, as shown below. Depending upon the model of the machine at the receiving side, this information may appear on the display while communication is taking place.
■ Super G3 Multi-Line Fax Board The optional Super G3 Multi-Line Fax Board enables you to add an additional line. A dual line can reduce the time it takes to send and receive documents. It is necessary to register a separate telephone number for the additional line. (See "Registering the Fax Number for an Additional Line," on p. 9-49.
Selecting the Type of Telephone Line Set the type of telephone line that is connected to the machine. If this setting is incorrect, you will be unable to communicate with other machines. Be sure to check the type of telephone line that you are using, and make the correct setting. Introduction to Sending and Fax Functions 1 IMPORTANT The telephone line type you can select here is for line 1.
NOTE You can also specify to automatically synchronize the date and time with a server on the network from the Additional Functions screen. (See Chapter 3, "Using a TCP/IP Network," in the Network Guide.) 2 Press (Additional Functions) ➞ [System Settings] ➞ [Date & Time Settings]. Enter the current date (month, day, year) and time using (numeric keys). Enter the month and the day using four digits (including zeros).
❑ Press [End Date] ➞ select the month, day, and time at which Daylight Saving Time ends ➞ press [OK]. NOTE If you set Daylight Saving Time, the machine automatically sets the standard time of the machine one hour forward at the specified date and time. Introduction to Sending and Fax Functions 1 3 Press [OK]. Registering Your Machine's Fax Number You must store your machine's fax number. This number is printed on the document that you fax to the receiving party.
Details of each item are shown below. [Space]: Press to insert a space between the area code and the local fax number. [+]: Use to insert a country code. Press [+] after the country code, and before the fax number. [ ][ ]: Press to move the position of the cursor. [Backspace]: Press to delete the last number entered. Registering Sender Names For fax, you can register any name as the sender's name, such as the section or department's name, or an individual's name.
2 Select the number under which you want to register the sender's name ➞ press [Register/Edit]. Introduction to Sending and Fax Functions 1 You can store up to 99 sender names (01 to 99). To delete a stored sender's name, select the number under which the name is registered ➞ press [Erase]. Only one sender name can be erased at a time. 3 Enter the sender's name ➞ press [OK]. Registering the Unit's Name Your name or company's name must be registered as the unit's name (a department name is optional).
1 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under ➞ [Unit Name]. 2 Enter a name ➞ press [OK]. Things You Must Do Before Using This Machine 1-19 1 Introduction to Sending and Fax Functions NOTE • It is necessary to register a separate Unit Name if you have an additional line. See "Registering the Unit Name for an Additional Line," on p. 9-50.
Flow of Sending Operations 1 Introduction to Sending and Fax Functions This section describes the flow of basic sending operations. NOTE • Before using the Send function, it is useful to read the following topics: - Main power and control panel power (See Chapter 1, "Before You Start Using This Machine," in the Reference Guide.) - For instructions on entering characters using the keys displayed on the touch panel display, see Chapter 2, "Basic Operations," in the Reference Guide.
1 Press [Send]. Introduction to Sending and Fax Functions 1 The Send Basic Features Screen 2 Place your originals. NOTE For instructions on placing your originals, see Chapter 2, "Basic Operation," in the Reference Guide.
3 Specify the destinations. NOTE • To send documents to a fax destination, the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is required. • A maximum of 256 destinations can be specified at the same time. (Out of the 256 destinations, 64 new addresses, including those obtained via a server, can be specified.) If you specify a group, which is made up of several destinations, each destination is counted as a separate address.
● If a destination is not stored in the Address Book: ❑ Press [New Address] ➞ select a sending method ➞ enter the desired destination. (See "Specifying Destinations Using the New Address Tab," on p. 2-2.) Introduction to Sending and Fax Functions 1 NOTE A maximum of 64 new addresses and addresses obtained via a server (User Inboxes are not included in this count) can be specified at the same time.
● If a destination is stored in a Favorites Button: ❑ Press [Favorites] ➞ select the favorites button that contains the desired destination. (See "Using the Favorites Buttons," on p. 2-26.) Introduction to Sending and Fax Functions 1 NOTE You can enlarge the Favorites Buttons display by pressing [ ]. (See "Initial Send Screen Display," on p. 9-27.) ● If you want to specify a destination using a server: ❑ Press [Network Add.
● If you want to specify Cc or Bcc addresses: ❑ Press [Cc Bcc] ➞ specify the e-mail addresses. (See "Setting Cc and Bcc Addresses," on p. 2-32.) NOTE • Only e-mail addresses can be specified as cc and bcc addresses. • A maximum of 64 destinations can be specified for [Cc] and [Bcc], including those obtained using New Address Tab or via a server (User Inboxes are not included in this count). Group Addresses cannot be specified for [Cc] and [Bcc].
To change the Scan mode settings, select [Option] from the Scan Settings drop-down list, and adjust the settings. (See "Scan Settings," on p. 3-4.) Introduction to Sending and Fax Functions 1 IMPORTANT When the Auto-Color Select mode is set and your originals contain color sections, the machine scans them in the Full Color mode. However, the machine may scan the color originals in the Black mode under the following conditions. To avoid this, set the color mode to 'Full Color'. (See "Full Color," on p.
Press [File Format] ➞ select a file format for sending your document. 1 Introduction to Sending and Fax Functions 5 This part of the procedure is not necessary if any one of the following is true: • A fax number is specified as the destination • An I-fax address is specified as the destination • A User Inbox is specified as the destination NOTE • For instructions on setting the file format, see "Setting the File Format," on p. 5-22.
6 Press [Send Settings] ➞ specify the send settings. Introduction to Sending and Fax Functions 1 Specify the Delayed Send, Job Done Notice, Preview, Stamp, and Direct Sending modes, as necessary. NOTE • For instructions on specifying the Send Settings, see "Sending Methods," on p. 5-2. • For instructions on setting the Delayed Send mode, see "Delaying a Send Job," on p. 5-14. • For instructions on setting the Job Done Notice, see "Job Done Notice," on p. 5-16.
Press (Start). If the following screen is displayed, follow the instructions on the touch panel display ➞ press (Start). When scanning is complete, press [Done]. 1 If the following screen is displayed, press [OK] ➞ try scanning the original again from the first page. Scanning may be possible if you set 'Low' for Sharpness, and 'Text' for the type of original. Scanning starts. The scanned data is sent to the specified destination when scanning is complete.
9 If you want to cancel sending, press (Stop). NOTE • You can press (Stop) to cancel a send job that is being scanned. • For instructions on canceling a send job, see "Canceling a Job," on p. 1-35. • You can also cancel a send job from the System Monitor screen. (See "Using the System Monitor Screen," on p. 1-36.) Introduction to Sending and Fax Functions 1 10 1-30 When scanning is complete, remove your originals.
Sending Fax Documents Manually IMPORTANT • If the optional Super G3 Multi-Line Fax Board is installed, manual sending can only be used for line 1. • Manual sending enables you to send a document consisting of two or more pages only if you use the feeder to send it. You can only send one page at a time when you place your originals on the platen glass. • If you cancel manual sending during transmission, the pages that have already been scanned are sent.
2 Make sure that the machine is ready to send. 3 Press [New Address] ➞ [Fax]. 4 Press [On-hook].
5 Enter the recipient's fax number using , and . - (numeric keys), If you pressed [One-touch Buttons], select the desired one-touch button ➞ press [OK]. If you know the one-touch button's three digit number, press [ ] (One-touch Button Number) ➞ enter the number for the desired one-touch button using (numeric keys). IMPORTANT Make sure that you hear the dial tone before entering the fax number.
NOTE • You can change the scan settings before sending your document. (See Chapter 3, "Basic Scanning Features," and Chapter 4, "Special Scanning Features.") • To cancel Manual Sending, press [End]. 7 1 Press (Start). Introduction to Sending and Fax Functions Scanning starts and the document is sent. During the transmission, the transaction number, destination's telephone number, and page number are displayed in the message area.
Canceling a Job Using the Touch Panel Display You can cancel a send job by pressing [Cancel], while the job is being scanned. 1 Press [Cancel] on the pop-up screen that appears while the machine is scanning. The send job is canceled. 2 Remove your originals. Canceling a Job 1-35 1 Introduction to Sending and Fax Functions You can cancel a send job using the touch panel display, System Monitor screen, or by pressing (Stop) on the control panel.
Using the Stop Key You can cancel a send job by pressing NOTE You can press Introduction to Sending and Fax Functions 1 1 Press (Stop), while the job is being scanned. (Stop) only to cancel a send job that is being scanned. (Stop). The send job is canceled. 2 Remove your originals. Using the System Monitor Screen You can cancel a send job while it is waiting to be processed, or while it is being sent.
2 Press [Send]. 3 Press [Status] ➞ select the send job that you want to cancel ➞ press [Cancel]. You cannot select multiple jobs and cancel them all at once. Select and cancel one job at a time. If a job is in the process of being sent, it may not be canceled even if you press [Cancel]. 4 Press [Yes]. NOTE The canceled job is displayed as (No Good) on the Log screen.
Fax 1 Press [System Monitor]. 2 Press [Fax]. Introduction to Sending and Fax Functions 1 3 Press [Send Job Status] or [Received Job Status] ➞ select the fax job that you want to cancel ➞ press [Cancel]. You cannot select multiple jobs and cancel them all at once. Select and cancel one job at a time. If a job is in the process of being sent, it may not be canceled even if you press [Cancel].
Press [Yes]. ● To cancel a Sequential Broadcast: ❑ Verify the destinations of the fax job, press [Cancel All] or [Cancel Current Job]. If you do not want to cancel any job of the Sequential Broadcast, press [Cancel]. 1 Introduction to Sending and Fax Functions 4 NOTE The canceled job is displayed as (No Good) on the Log screen.
Introduction to Sending and Fax Functions 1 1-40 Canceling a Job
Basic Sending Methods 2 CHAPTER This chapter describes how to specify, check, change, and erase destinations. Specifying Destinations Using the New Address Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Specifying a Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2 Specifying an E-Mail Address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Specifying Destinations Using the New Address Tab You must specify the destination (such as a fax number, e-mail address, I-fax address, or file server address) to send documents. This section describes the procedure for specifying destination that has not been stored in the Address Book. Basic Sending Methods 2 IMPORTANT The destination that you just specified is not stored in the Address Book. It is deleted once the document is sent.
Enter the recipient's fax number using , and . - (numeric keys), 2 Details of each item are shown below. [Pause]: Press to insert a pause of several seconds in the fax number that you are dialing. If you insert a pause, the letter
is displayed between the numbers, and the letter
appears at the end of the number. When dialing an overseas number, insert a pause after the country code, and at the end of the telephone number. (See "Pause Time," on p. 9-44.
[On-hook]: Press to use tone dialing or to send a fax document manually. (See "Sending Fax Documents Manually," on p. 1-31, or "Fax Information Services," on p. 7-8.) IMPORTANT You cannot insert a pause at the beginning of a number. NOTE If you enter a pause at the end of the number, the pause is always 10 seconds long. Basic Sending Methods 2 ● If you press [Option]: ❑ Press [Subaddress] ➞ enter the recipient's subaddress using - (numeric keys), , and .
IMPORTANT • You can restrict sending from line 1 or line 2. (See "Selecting the Line for Sending," on p. 9-52.) • When using manual sending, line 1 is automatically selected, regardless of the line settings. • When [Auto] is selected for , the user name displayed/printed on the recipient's machine will be the user name registered for the line which was used for sending.
Specifying an E-Mail Address You can specify a new e-mail address. You can enter an e-mail address directly from the keyboard on the touch panel display. Basic Sending Methods 2 1 Press [New Address] ➞ [E-mail]. 2 Press [E-mail Address]. 3 Enter the e-mail address ➞ press [OK]. 4 Select [On] or [Off] for . Details of each item are shown below. [On]: Select [On] if the destination's e-mail software has a function to combine divided data.
IMPORTANT Make sure to check the specifications of the destination's e-mail software before setting this mode. A sending error may occur if the destination's e-mail software is not able to combine divided data. NOTE For more information on the maximum data size for sending, see "E-Mail/I-Fax Settings," on p. 11-4. 2 Press [OK]. Specifying an I-Fax Address You can specify a new I-fax address.
NOTE • In order for you to receive a confirmation message telling you the delivery status of your I-fax document, the recipient's machine must have I-fax capabilities and be compatible with the Full mode. • If you send documents using the Full mode to a machine that does not support the Full mode, delivery confirmation cannot be carried out. When this happens, the job concerned is not considered as complete even though the actual sending of the document is successful.
IMPORTANT Set the destination conditions according to the specifications of the recipient's machine. An error in transmission may occur if you set conditions that the recipient's machine does not support. NOTE For more information on the maximum data size for sending, see "E-Mail/I-Fax Settings," on p. 11-4. 2 Select [On] or [Off] for . Basic Sending Methods 7 ● If you want to send in black-and-white: ❑ Press [Off] for .
IMPORTANT Set the destination conditions according to the specifications of the recipient's machine. An error in transmission may occur if you set conditions that the recipient's machine does not support. 8 Select [On] or [Off] for . Details of each item are shown below. 2 Basic Sending Methods [On]: Sends your I-fax documents via a mail server. This enables you to send documents to destinations via the Internet in the same way that you send an e-mail message.
Specifying a File Server This section describes the four procedures for specifying a file server on the network as the destination of a send job. NOTE • Set the following items when sending to a file server: - Protocol - Host Name - File Path - User - Password • For examples of the settings that are needed to send documents to a file server, see the Network Guide. • If you are sending to an imageWARE Document Manager folder, set the FTP server address specified in imageWARE Gateway as the destination.
Using the Keyboard 1 Press [New Address] ➞ [File]. 2 Press the Protocol drop-down list ➞ select the desired server protocol. Basic Sending Methods 2 The following server protocols may be used. Confirm the system environment of the destination before sending. Protocol FTP System Requirements Application Sun Solaris V.2.6 or later, Mac OS X or later, or Red Hat Linux 7.2 Windows 2000 Server Internet Information Services 5.0 Windows XP Professional Internet Information Services 5.
WebDAV 3 System Requirements Application Sun Solaris V.2.6 or later, Red Hat Enterprise Linux AS/ES/WS 4.0 or later, Windows 2000 Server, Windows XP Professional, or Windows Server 2003 Apache 2.0 Mac OS X Apache 1.3 Windows 2000 Professional/Server Internet Information Services 5.0 Windows XP Professional Internet Information Services 5.1 Windows Server 2003 Internet Information Services 6.0 Specify each setting ➞ press [OK].
[File Path]: Press [File Path] ➞ enter a file path ➞ press [OK]. A file path is a series of characters that signify the location of the folder. Specify a folder in the file server as the destination of the send job. [User]: Press [User] ➞ enter the user name ➞ press [OK].
2 Press the Protocol drop-down list ➞ select [Windows (SMB)]. 3 Press [Browse]. IMPORTANT After turning the main power ON, you must wait for the time set in Startup Time Settings to elapse before pressing [Browse]. Network transmission is not possible until this startup time has elapsed. (See Chapter 3, "Using a TCP/IP Network," in the Network Guide.) 4 Select the desired workgroup ➞ press [Down].
NOTE • You can register up to five Directory servers. • To edit the domain name, select the domain name that you want to edit ➞ press [Edit]. • To delete the domain name, select the domain name that you want to delete ➞ press [Erase] ➞ press [Yes] on the pop-up screen that appears when you press [Erase]. 5 2 Select the desired file server ➞ press [Down]. Basic Sending Methods To move up one level, press [Up].
2 Press the Protocol drop-down list ➞ select [NetWare (IPX)]. 3 Press [Browse]. IMPORTANT After turning the main power ON, you must wait for the time set in Startup Time Settings to elapse before pressing [Browse]. Network transmission is not possible until this startup time has elapsed. (See Chapter 3, "Using a TCP/IP Network," in the Network Guide.) 4 Press the drop-down list ➞ select [NDS] or [Bindery] from the drop-down list. Details of each item are shown below.
If you select [Bindery], follow the procedure from step 5 in "Using the Browse Key (Windows (SMB))," on p. 2-14. If you select [NDS], follow the steps below. 5 Select the desired NDS tree ➞ press [Down]. To move up one level, press [Up]. 6 Basic Sending Methods 2 Select a folder on the specified server in which you want to log on to ➞ press [Log In]. If no folder is displayed, press [Log In] to log on to the Novell server. To go down one level, press [Down]. To move up one level, press [Up].
Using the Host Search Key (Windows (SMB)) 1 Press [New Address] ➞ [File]. 2 Press the Protocol drop-down list ➞ select [Windows (SMB)]. Basic Sending Methods 2 3 Press [Host Search]. 4 Enter the search conditions ➞ press [Start Searching]. [Workgroup]: Press [Workgroup] ➞ enter the workgroup name ➞ press [OK]. [Host Name to Search]: Press [Host Name to Search] ➞ enter the IP address, FQDN, or NetBIOS name ➞ press [OK].
5 Select the file server from the search results. ● If there are search results: ❑ Specify the file server in accordance with steps 5 to 7 of "Using the Browse Key (Windows (SMB))," on p. 2-14. ● If there are no search results: ❑ Specify the file server in accordance with steps 4 to 7 of "Using the Browse Key Basic Sending Methods 2 (Windows (SMB))," on p. 2-14. 6 Confirm your settings ➞ press [OK]. Specifying a User Inbox You can store a scanned document in a User Inbox.
Select the desired User Inbox ➞ press [OK]. 2 User Inboxes specified as destinations correspond to the inboxes that appear on the Inbox Selection screen for the Mail Box function. ● If you want to send a link to a User Inbox via e-mail: ❑ Press [URL Send]. If you set the machine to send a link via e-mail to the User Inbox in which the document is stored, you can check or perform operations on the document in the User Inbox, using the Remote UI (User Interface) of the machine.
Sending Documents to Yourself If SDL or the Local Device Authentication user authentication system of SSO is set as the login service, you can press [Send to Myself] to specify your e-mail address (registered in SDL or the Local Device Authentication user authentication system of SSO) as the destination.
Specifying Registered Destinations NOTE • To view the detailed information of a selected destination, select the destination ➞ press [Details]. • You can change, edit, or erase destinations on the Send Basic Features screen before scanning. (See "Checking/Changing a Destination," on p. 2-34, "Erasing a Destination," on p. 2-36.) • A maximum of 256 destinations can be specified at the same time. (Out of the 256 destinations, 64 new addresses, including those obtained via a server, can be specified.
2 Select the destination ➞ press [OK]. Basic Sending Methods 2 You can select multiple destinations. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. You can restrict the type of destinations displayed in the result list by pressing the Type drop-down list.
Using the One-Touch Buttons You can specify up to 200 destinations in one-touch buttons. Follow this procedure to start a transmission and send a document with the press of a one-touch button. 1 Press [One-touch]. 2 Select the desired one-touch button. Each one-touch button is assigned a three digit number. If you know the one-touch button's three digit number, you can press (One-Touch Button Number) ➞ enter the three digit number of the desired one-touch button using (numeric keys).
Using the Favorites Buttons If you frequently send documents with the same document settings to the same destination, store these settings in a favorites button. Then, when you need to specify the destination, all you have to do is select the favorites button containing your stored document settings and the desired destination, and send your document. IMPORTANT To use this feature, you must first register the desired document settings and destinations in favorites buttons. (See "Favorites Buttons," on p.
Using a Server You can specify a destination by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers. LDAP servers are for looking up a particular piece of information, such as a user name, e-mail address, or other contact information. 1 2 Press [Network Add.Book]. Press the Server to Search drop-down list ➞ select the desired server to search.
3 Specify the search criteria. NOTE If you want to search for a destination that is registered with an e-mail address and a fax number, you can search for the e-mail address by entering the fax number as the search criterion, and vice versa. ● To use Simple Search: ❑ Press [Name], [E-mail], or [Fax] ➞ enter the name, e-mail address, or fax 2 Basic Sending Methods number for which you want to search ➞ press [OK]. The search criteria boxes that are not filled out, are not searched.
NOTE • The organization/organizationUnit can be used as search categories only if the information has been registered on the LDAP Server. • Detailed Search by organization/organizationUnit may not be performed, depending on whether the attribute types have been registered on the LDAP server, and depending on the type of application on the server. • You can also add additional user-defined search attributes.
NOTE • You can specify up to four different search criteria at a time. • If you specify three or more search criteria, you cannot use both [or] and [and] together. • If you press [Simple Search] after specifying search criteria on the Detailed Search screen, the display changes to the Simple Search screen, and the specified detailed search criteria are deleted. 4 2 Press [Start Searching]. Basic Sending Methods To cancel searching while the machine is searching for your criteria, press [Cancel].
5 Select the desired destination from the search results ➞ press [OK]. To continue searching, press [Back]. You can specify multiple destinations. E-mail addresses that meet the specified search criteria are displayed. If you press [Select e-mail for I-Fax], the key lights, showing that this setting is turned on, and the selected e-mail address can be specified as an I-fax destination.
Setting Cc and Bcc Addresses In addition to the destination for the documents, you can also set multiple e-mail address destinations for the Cc (Carbon copy) and Bcc (Blind carbon copy) addresses. 2 Basic Sending Methods NOTE • Only e-mail addresses can be specified for [Cc] and [Bcc]. • A maximum of 64 destinations can be specified for [Cc] and [Bcc], including those obtained using New Address Tab or via a server (User Inboxes are not included in this count).
Specify the e-mail addresses ➞ press [Done]. Follow the procedure below to set the e-mail addresses for [Cc] and [Bcc]. • For instructions on specifying destinations not registered in the Address Book, see "Specifying Destinations Using the New Address Tab," on p. 2-2. • For instructions on specifying destinations stored in the Address Book, see "Using the Address Book," on p. 2-23. • For instructions on specifying destinations using the one-touch buttons, see "Using the One-Touch Buttons," on p. 2-25.
Checking/Changing a Destination You can check and change a specified destination before you scan your documents. 2 Basic Sending Methods NOTE • Only the destinations specified using the New Address tab and destinations obtained via a server can be changed. • For instructions on changing the specified destination after you scan your document, see "Changing the Destination," on p. 8-5. • You cannot change multiple destinations simultaneously. 1 Select the destination ➞ press [Details].
● If the destination is obtained via a server: ❑ Check or change the destination's information ➞ press [OK]. Change the destination's information in the same way that you specified it. (See "Specifying Destinations Using the New Address Tab," on p. 2-2.) ● If the destination is a group address: ❑ To check the information of registered destinations in a group address, select one destination at a time ➞ press [Details]. 2 Basic Sending Methods ❑ Check the destination's information ➞ press [Done] ➞ [Done].
Erasing a Destination You can erase a specified destination from the destination list before you scan your documents. Basic Sending Methods 2 1 2-36 Select the destination to be erased ➞ press [Erase].
Registering New Destinations Using the Register Key You can register new destinations in the Address Book, one-touch buttons, and favorites buttons from the Send Basic Features and the Address Book screens. 1 Press [Reg.]. 2 Select the item you want to register. ● To register a destination in the Address Book: ❑ Press [Register Address] ➞ register the destination. For instructions on registering destinations, see Chapter 10, "Storing/Editing Address Book Settings.
● To register destinations and settings in a favorites button: ❑ Press [Register Favorites Button] ➞ register destinations and settings in a favorites button. For instructions on registering destinations and settings in a favorites button, see "Registering a Favorites Button," on p. 9-16. You can also register a destination in the Address Book or a one-touch button by pressing [Address Book] ➞ [Register].
Basic Scanning Features 3 CHAPTER This chapter describes the basic scanning features. Selecting a Scan Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4 2-Sided Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Selecting a Scan Mode You can set the scan mode in which a document is scanned. The machine has eight preset scan modes: Clr/B&W 200 x 200 dpi, Clr/B&W 300 x 300 dpi, B&W 200 x 200 dpi, B&W 300 x 300 dpi, Clr/Gray 200 x 200 dpi, Clr/Gray 300 x 300 dpi, Clr/Gray 600 x 600 dpi, and B&W 600 x 600 dpi. Select the desired mode from the preset scan modes or user defined scan modes (user preset keys), according to the type of original that you are sending.
For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." NOTE • Specifying the scan mode again cancels the scan mode and other scan features previously set. • You can also select a scan mode by pressing [Option] from the Scan Settings drop-down list to display the Scan Settings screen ➞ press the Scanning Mode drop-down list ➞ select a scan mode. Press (Start).
Scan Settings NOTE • Changed scan settings are not saved. For instructions on saving settings, see "User Preset Keys," on p. 4-17. • If [Preview] on the Send Settings screen is set, you can verify the images from the Preview screen before sending your document. (See "Previewing Originals," on p. 5-17.) • To cancel all settings and return the machine to the Standard mode, press (Reset).
1 Place your originals into the feeder ➞ specify the destination ➞ press [2-Sided Original]. Basic Scanning Features 3 For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." 2 Select the type of original ➞ press [OK]. Details of each item are shown below. [Book Type]: The front and back sides of the original have the same top-bottom orientation. [Calendar Type]: The front and back sides of the original have opposite top-bottom orientations. 3 Press (Start).
Different Size Originals This mode enables you to copy (scan) different size originals with the same widths (11" x 17" and LTR, or LTRR and STMT) or different widths (11" x 17" and STMT, or LTR and LGL), together as one group by setting them in the feeder. IMPORTANT • The Different Size Originals mode cannot be used with the Document Size Select (Other Size or Long Strip Original), 2-Page Separation, Original Frame Erase, or Book Frame Erase mode.
1 Place your originals ➞ specify the destination ➞ press [Different Size Originals]. Basic Scanning Features 3 For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." 2 Select the type of originals ➞ press [OK]. Details of each item are shown below. [Same Width]: Press this key if you are placing originals with the same width. [Different Width]: Press this key if you are placing originals with different widths. 3 Press (Start).
Document Size You can manually specify the document size when the machine cannot detect the paper size automatically, such as when scanning transparencies. Specify the document size as well, if you want to scan an 11" x 17" original with an image that extends all the way to the edges without the periphery of the original being cut off. You can also store the specified document size. IMPORTANT • You cannot select [Auto] when scanning the following types of originals.
2 Press [Document Size Select]. 3 Basic Scanning Features 3 Select the document size. ● If you want to scan a standard document size: ❑ Select the desired document size. If you want to scan an 11" x 17" original with an image that extends all the way to the edges without the periphery of the original being cut off, place the original on the platen glass ➞ press [11x17+]. (See Chapter 2, "Basic Operations," in the Reference Guide.
NOTE • To select an A or B series paper size, press [A/B-size]. • If you want to scan originals longer than the standard sizes, press [Long Strip Originals]. The length of standard size originals is as follows: - LTR: 11" (279.4 mm) - 11" x 17": 17" (431.8 mm) ● If you want to scan a nonstandard document size: ❑ Press [Other Size]. 3 ❑ Press [Y] (vertical axis) ➞ enter a value. Basic Scanning Features ❑ Press [X] (horizontal axis) ➞ enter a value. ❑ Press [OK].
NOTE • To select a registered document size, you need to register the document size beforehand. (See "Registering the Specified Document Size," on p. 3-11.) • The registered document size is displayed on top of the key in which it is registered. 4 Press [Done] ➞ [OK]. 5 Press (Start). 1 Press the Scan Settings drop-down list ➞ press [Option] ➞ [Document Size Select]. If necessary, see the screen shots in step 1 and step 2 of "Specifying the Document Size," on p. 3-8. 2 Press [Other Size].
4 Press [Registered Size 1] or [Registered Size 2] ➞ enter the document size using the numeric keys on the touch panel display. ❑ Press [X] (horizontal axis) ➞ enter a value. ❑ Press [Y] (vertical axis) ➞ enter a value. ❑ Press [OK]. NOTE • If you register a new document size in a key that already has a document size stored in it, the new document size overwrites the previously registered document size.
2 Press the Resolution drop-down list ➞ select a resolution ➞ press [OK]. If [PDF (Trace)] or [PDF (Compact)] is selected as the file format, and you select any resolution other than [300x300 dpi], and then press [OK], a message asking for your confirmation to change the PDF file format appears on the screen. 3 Press (Start). Scan Exposure and Original Type Settings NOTE To cancel the scan settings, press the Scan Settings drop-down list ➞ press [Option] ➞ [Cancel].
2 3 Press [ ] or [ ] to adjust the scan exposure ➞ press [OK]. Basic Scanning Features Press [ ] to move the indicator to the left to make the exposure lighter, or press [ ] to move it to the right to make the exposure darker. 3 Press (Start). Original Type Selection You can manually select the original type according to the type of image that you are scanning. The following three original type modes are available for adjusting the image quality.
■ Text Mode This mode is best suited for scanning text originals. Blueprints or pencil drawn originals can also be scanned clearly. When [PDF (Compact)] is selected as the file format, if the Text mode is selected, the Image Level in Text Mode setting made in Image Level for PDF (Compct) in TX Settings under in Communications Settings (from the Additional Functions screen) is activated. (See "PDF Compression Priority," on p. 9-21.
4 Press (Start). Automatic Exposure Adjustment This mode enables you to set the machine to automatically adjust the scan exposure to the level best suited to the quality of the original. IMPORTANT When using Direct Sending or Manual Sending mode for sending a fax, the automatic scan adjustment mode cannot be used. 3 Basic Scanning Features NOTE There are two types of automatic scan exposure adjustments.
Changing the Zoom Ratio You can set the machine to adjust the zoom ratio automatically, or you can specify the zoom ratio manually before scanning the original. NOTE To cancel the scan settings, press [Cancel] on the Scan Settings screen. Preset Zoom The machine offers you a variety of preset zoom ratios to reduce or enlarge standard size originals to another standard record size.
2 Press [Copy Ratio]. 3 Basic Scanning Features 3 4 To reduce the original image, select a preset reduction ratio. To enlarge the original image, select a preset enlargement ratio. Following your selection, press [Done] ➞ [OK]. Press (Start). NOTE To return the ratio to 100%, press [Direct].
Zoom by Percentage You can reduce or enlarge originals by any zoom ratio in 1% increments. Any ratio from 50% to 200% can be set. The same zoom ratio is used for the horizontal (X) and vertical (Y) axes. 1 Place your originals and specify the destination ➞ press the Scan Settings drop-down list ➞ press [Option] ➞ [Copy Ratio]. If necessary, see the screen shots in step 1 and step 2 of "Preset Zoom," on p. 3-17. 3 2 Press [-] or [+] to set a zoom ratio ➞ press [Done] ➞ [OK].
1 Place your originals and specify the destination ➞ press the Scan Settings drop-down list ➞ press [Option] ➞ [Copy Ratio]. If necessary, see the screen shots in step 1 and step 2 of "Preset Zoom," on p. 3-17. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." 2 Press [Auto] ➞ select the record size ➞ press [OK]. 3 Press [OK]. 4 Press Basic Scanning Features 3 (Start). NOTE To return the ratio to 100%, press [Direct].
Changing Color Modes IMPORTANT If the destination is a fax number, the original is always scanned and sent in the Black-and-White mode. NOTE • The default setting is 'Auto-Color Select (Full Color/Black and White)'. • To cancel the scan settings, press the Scan Settings drop-down list ➞ press [Option] ➞ [Cancel]. • If [Preview] on the Send Settings screen is set, you can verify the images from the Preview screen before sending your document. (See "Previewing Originals," on p. 5-17.
■ Automatic Color Selection (Full Color/Black-and-White) If the Automatic Color Selection (Full Color/Black-and-White) mode is selected, the machine automatically recognizes whether the original is in color or black-and-white. Color originals are scanned in the Full Color mode, while black-and-white originals are scanned in the Black-and-White mode. IMPORTANT When the Auto-Color Select mode is set and your originals contain color sections, the machine scans them in the Full Color mode.
2 Press the color selection drop-down list ➞ press [Auto-Color Select (Full Color/Grayscale)], [Auto-Color Select (Full Color/ Black-and-White)], [Full Color], [Grayscale], or [Black and White] ➞ [OK]. When [PDF (Trace)] or [PDF (Compact)] is selected as the file format, if you specify [Auto-Color Select (Full Color/Black-and-White)] or [Black and White] as the color mode and press [OK], a message asking for your confirmation to change the file format appears on the screen.
Basic Scanning Features 3 3-24 Changing Color Modes
Special Scanning Features 4 CHAPTER This chapter describes the special scanning features. What are Special Features? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 2-Page Separation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4 Frame Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5 Original Frame Erase . . . . .
What are Special Features? Special features, such as the Frame Erase and Job Build modes, are modes for performing various kinds of editing according to your needs, when sending a document. IMPORTANT Depending on the mode, some combinations of modes will not be available. See the corresponding section on each mode for detailed information. 4 Special Scanning Features 1 Place your original on the platen glass ➞ specify the destination.
Select the desired mode from the Special Features screen. 5 Set the desired mode. 4 For more information on setting each mode, see the corresponding section. To set other modes at the same time, repeat steps 4 and 5. 6 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts.
2-Page Separation This mode enables you to scan facing pages in a book or bound original and record then onto separate pages. IMPORTANT • The 2-Page Separation mode cannot be used with the Document Size Select (11x17+, Other Size, and Long Strip Original), 2-Sided Original, Different Size Originals, or Binding Erase mode. • The 2-Page Separation mode cannot be used when sending a fax document in the Direct Sending or Manual Sending mode. • Place your original on the platen glass.
Frame Erase This mode enables you to erase shadows and lines that appear when scanning various types of originals. The following three Frame Erase modes are available. ■ Original Frame Erase This mode erases the dark borders and frame lines that appear around the scanned image if the original is smaller than the selected record size. You can also use this mode to create a blank border around the edge of the scanned image.
Original Frame Erase IMPORTANT The Original Frame Erase mode cannot be used with the Document Size Select (11x17+, Auto, Other Size, and Long Strip Original) or Different Size Originals mode. 1 Place your originals and specify the destination ➞ press the Scan Settings drop-down list ➞ [Option] ➞ [Special Features] ➞ [Frame Erase]. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." Special Scanning Features 4 2 Press [Original Frame Erase].
● If you want to set the top, left, right, and bottom widths independently: ❑ Press [Adjust Each Dim.]. ❑ Select the desired frame erase borders ➞ press [-] or [+] to set their respective frame erase widths ➞ press [Next]. To return to the screen for setting the same width for all four borders, press [Adjust All At Once]. Select the original size ➞ press [OK]. IMPORTANT You can set the Original Frame Erase mode only for the original paper sizes shown on the touch panel display.
4 2 Press [Book Frame Erase]. 3 Press [-] or [+] to set the frame erase widths. Special Scanning Features ● If you want to set the same width for all four borders: ❑ Press [Center] and [Sides] ➞ press [-] or [+] to set their respective frame erase widths ➞ press [Next]. ● If you want to set the top, left, center, right, and bottom widths independently: ❑ Press [Adjust Each Dim.]. ❑ Select the desired frame erase borders ➞ press [-] or [+] to set their respective frame erase widths ➞ press [Next].
Binding Erase IMPORTANT • The Binding Erase mode cannot be used with the Document Size Select (11x17+, Other Size, and Long Strip Original) or 2-Page Separation mode. • Do not place originals with binding holes into the feeder, as this may damage the originals. • If you are using the Binding Erase mode, the borders you do not select are also erased by 1/8" (4 mm). Place your originals and specify the destination ➞ press the Scan Settings drop-down list ➞ [Option] ➞ [Special Features] ➞ [Frame Erase].
Job Build This mode enables you to scan originals that are too many to be placed at once, by dividing them into multiple batches. You can use both the feeder and the platen glass for scanning. The originals are sent as one document after all of the batches have been scanned. IMPORTANT • The Job Build mode cannot be used with the Document Size Select (Other Size or Long Strip Original) mode. • The Job Build mode cannot be used when sending a fax document in the Direct Sending or Manual Sending mode.
2 Press [Done] ➞ [OK]. 3 Press (Start). NOTE To cancel scanning, press [Cancel] or When scanning is complete, place your next batch of originals ➞ press (Start). If you want to change the scan settings, change them before pressing (Start). 4 You can select the document size. (See "Document Size," on p. 3-8.) You can change the scan exposure and the original type settings. (See "Scan Exposure and Original Type Settings," on p. 3-13.) You can change the color mode setting.
Details of each item are shown below. [Book Type]: The front and back sides of the original have the same top-bottom orientation. [Calendar Type]: The front and back sides of the original have opposite top-bottom orientations. Do not forget to set or cancel the 2-Sided Original mode, according to the type of originals that you place next. To cancel the 2-Sided Original mode, press [2-Sided Original] ➞ [Cancel]. Repeat this step as necessary.
Adjusting the Contrast (Sharpness) This mode enables you to scan original images with a sharper or softer contrast. To scan originals with text or lines with a sharper contrast, use [High] as the setting. To scan originals containing printed images or other halftones with a softer contrast, use [Low] as the setting. ■ Low ■ High This setting enhances the edges of original images so that faint or fine text is scanned with a sharper contrast.
Image Quality Adjustment You can adjust the scan exposure to erase the background color of the original, or prevent the original image on the reverse side of thin originals from appearing on the scanned pages. IMPORTANT • Press [A] (Auto) if you want to set the machine to automatically adjust the scan exposure (see "Automatic Exposure Adjustment," on p. 3-16). • If [A] (Auto) is selected as the scan exposure on the Scan Settings screen, pressing [Image Qual.
Press [Remove Background] ➞ [OK]. If the background color remains, or if you want to make the background color darker when the original is scanned in the Remove Background mode, make fine adjustments to the density of the background color. If you want to make fine adjustments to the density of the background color, press [Fine Adjustment] ➞ press [-] or [+] to specify the amount of each color that you want to adjust ➞ press [OK].
Prevent Bleeding This mode enables you to prevent the original image on the reverse side of thin originals from appearing on the scanned pages. 1 Place your originals and specify the destination ➞ press the Scan Settings drop-down list ➞ [Option] ➞ [Special Features] ➞ [Image Qual. Adjustment]. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." 4 Special Scanning Features 2 Specify the amount of bleeding that you want to prevent.
User Preset Keys You can set any possible combination of scan settings and store them in a user preset key in memory. The user preset keys are available for the user to set and store, and can be assigned names for increased convenience. This feature is useful for storing frequently used scan settings. Once user preset keys are stored, they are displayed in the Scan Settings drop-down list, and can be selected in the same way as the preset scan modes.
3 Select a user preset key for storing the scan settings ➞ press [Store]. User Preset Keys The table below describes the color selection modes and resolutions that can be stored in, and the icons displayed when color modes are stored.
● If you select a key that already has settings stored in it: ❑ A screen appears, asking for your confirmation to overwrite the previous settings ➞ press [Yes]. Naming a User Preset Key 1 Press the Scan Settings drop-down list ➞ [Option] ➞ [Store/Erase]. If necessary, see the screen shots in step 1 and step 2 of "Storing Scan Settings," on p. 4-17. 4 Select a user preset key to name ➞ press [Register Name].
Erasing Scan Settings 1 Press the Scan Settings drop-down list ➞ press [Option] ➞ [Store/Erase]. If necessary, see the screen shots in step 1 and step 2 of "Storing Scan Settings," on p. 4-17. 2 Select the user preset key with the scan settings that you want to erase ➞ press [Erase]. IMPORTANT Make sure to check the settings first before erasing them.
Sending Documents 5 CHAPTER This chapter describes the fundamental procedures for sending documents, how to configure send settings, and other useful features. Sending Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Sending a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2 Sending an E-Mail Message. . . . . . . . . . . . . . . . . . . . . . . . .
Sending Methods You can enter the document's name, subject line, message body text, and replay-to address for document to be sent. Documents can be sent without changing any of the send settings, or you can configure them to suit your needs. When you send a document, you can also send it at a preset time. IMPORTANT If you send an image as a TIFF (Tagged Image File Format) file to a Macintosh, the recipient may not be able to view the image correctly.
NOTE This mode is available only if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed. ■ Memory Sending All of the originals to be sent are first scanned and read into memory, then sent. This means that you do not need to stay near the machine once the originals have been scanned. NOTE The memory can hold a total of approximately 6,000 pages of sent and received documents. ■ Direct Sending The machine sends each page of the document to the destination as it is scanned.
[Sender's Names (TTI)]: Press [Sender's Names (TTI)] ➞ select sender's name ➞ press [OK]. The name registered under <00> is selected by default. [Direct]: You can select either the Direct Sending or Manual Sending mode by pressing [Direct]. To select the Direct Sending mode, press [Direct], and the key lights. To select the Manual Sending mode, do not press [Direct], and the key remains unlit. You can also set Direct Sending mode on the screen for specifying a new fax destination.
3 Press (Start). If you are using Direct Sending mode, it is automatically set to 'Off' after the transmission is complete. Sending an E-Mail Message You can scan a document and send it as an attached file in an e-mail message. You can add the document's name, a subject line, message body text, and reply-to address. The scanned document can be sent as a JPEG, TIFF, or PDF file. 1 2 Place your originals ➞ specify the e-mail address ➞ press [File Format]. Select a file format.
3 Press [Send Settings] ➞ specify each setting ➞ press [Done]. [Send Doc. Name]: Press [Send Doc. Name] ➞ enter the name of the document that you want to send ➞ press [OK]. [DocName OCR]: 5 Sending Documents When [PDF (OCR)] is set as the file format, set [DocName OCR] to 'On' to automatically extract the first text block in the document for use as its filename. You can set the number of characters that are extracted for [DocName OCR] in
[E-mail Priority]: Press the E-mail Priority drop-down list ➞ select a priority for your e-mail message. IMPORTANT You need to store reply-to addresses in the Address Book beforehand. (See "E-Mail Addresses," on p. 10-9.) 4 Press (Start). Sending Methods 5-7 5 Sending Documents NOTE • When you are sending documents, each page is sent as a separate image attached to an e-mail message, and the extension of the document matches the file format that you select for sending.
Sending an I-Fax You can scan a document and send it to a destination via the Internet as an I-fax. An I-fax can only be sent to machines that can receive faxes via the Internet. You can add the document's name, a subject line, message body text, and reply-to address. IMPORTANT If you are using Microsoft Exchange Server 5.
[Reply-to]: Press [Reply-to] ➞ select a reply-to address ➞ press [OK]. If Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', and you want to select a destination that is stored with an access number, press [Access Number] ➞ enter the access number. (See "Using the Address Book," on p. 2-23.) A Full Mode Delivery Confirmation message will be sent to the selected reply-to address also.
Sending a Job to a File Server You can send a job to any computer that acts as a file server on the network. The following procedure explains how to specify the document's name and the file format of the image you are sending. 1 Place your originals ➞ specify the file server's destination ➞ press [File Format]. Sending Documents 5 2 Select a file format. NOTE For instructions on setting the file format, see "Setting the File Format," on p. 5-22.
Press [Send Settings] ➞ specify a send document name ➞ press [Done]. [Send Doc. Name]: Press [Send Doc. Name] ➞ enter the document name ➞ press [OK]. [DocName OCR]: When [PDF (OCR)] is set as the file format, set [DocName OCR] to 'On' to automatically extract the first text in the document for use as its filename. You can set the number of characters that are extracted for [DocName OCR] in
NOTE • When you are sending documents, each page is sent as a separate image and stored in a file server. The extension of the document matches the file format that you select for sending.
Sending a Job to a User Inbox You can scan a document and store it in a User Inbox. If you include a User Inbox as one of the destinations to which you are sending your document, the document is stored in the selected User Inbox for later use. Documents stored in a User Inbox can be printed and sent to other destinations. The following procedure explains how to specify the document's name when you want to send it to a User Inbox.
Delaying a Send Job The Delayed Send mode enables you to store a send job in memory, and have it sent at a later time. NOTE • You can reserve up to 120 jobs (including 64 fax jobs) for delayed sending.
2 Press [Delayed Send]. 3 Enter the send time using - (numeric keys). Enter all four digits of the time (including zeros), using 24-hour notation. 11:18 p.m. ➞ 0705 ➞ 2318 5 If you set a time earlier than the current time, the document will be sent at that time on the next day. NOTE If you make a mistake when entering the send time, press entry ➞ enter another four digit number. 4 Press [OK] ➞ [Done]. 5 Press (Clear) to clear your (Start).
Job Done Notice You can send a job done notice to a specified e-mail address to notify you when a send job is complete. IMPORTANT To send a job done notice, you need to store e-mail addresses in the Address Book beforehand. (See "Storing New Addresses," on p. 10-5.) 1 2 Place your originals ➞ specify the destination ➞ press [Send Settings]. Press [Job Done Notice]. Sending Documents 5 3 Select the destination where the job done notice is to be sent ➞ press [OK].
5 Press (Start). NOTE To cancel this setting, press [Send Settings] ➞ [Job Done Notice] ➞ [Cancel]. Previewing Originals This mode enables you to preview the scanned data of your originals and to check the page count before sending your document. You can verify the scanned data of your originals on the Preview screen. IMPORTANT The Preview mode cannot be used when sending a fax document with the Direct Sending or Manual Sending mode.
4 Press [ 5 Select whether to erase the page. ] or [ ] to specify the page that you want to verify. To erase the page, press [Page Erase]. If you do not want to erase the page, proceed to step 9. Sending Documents 5 6 Select [Erase Single Page] or [Erase Pages Consecutively] ➞ select the pages you want to erase. ● If you select [Erase Single Page]: ❑ Press [-] or [+] to specify the page you want to erase.
NOTE The number of scanned pages is displayed on the Send Process screen. Stamping Originals The machine can print a stamp (approximately 1/8" (3 mm) in diameter) on the front side of scanned and sent originals. Position at which stamp is applied Position at which stamp is applied Horizontal Placement IMPORTANT • The Stamp mode cannot be used with the Document Size Select (Other Size) or 2-Page Separation mode.
2 Press [Stamp] ➞ [Done]. To cancel the Stamp mode, press [Stamp] again. 3 5 Press (Start). Sending Documents NOTE If the stamp is not marked clearly, see Chapter 7, "Routine Maintenance," in the Reference Guide.
Setting the File Format to Send a Document in You can select TIFF, JPEG or PDF as the file format to send a document in. If you select PDF as the file format, you can also specify the Trace and Smooth, Compact, OCR (Text Searchable), Encrypt, and/or Add Digital Signatures modes. Setting the File Format to Send a Document in 5-21 5 Sending Documents NOTE • For instructions on placing your originals, see Chapter 2, "Basic Operation," in the Reference Guide.
Setting the File Format You can send a scanned document to a file server or as an e-mail attachment. The following procedure explains how to set the file format of the sent document. 1 Place your originals and specify the destination ➞ press [File Format]. Sending Documents 5 2 Select a file format. [File Formats]: [TIFF/PDF Auto Select]: Sends the file in either the TIFF (Black-and-White) or PDF (Grayscale/Color) format.
[PDF]: Sends the file in the PDF format regardless of the color mode. You can also specify [Trace & Smooth], [Compact], [OCR (Text Searchable)], [Encrypt], and/or [Add Digital Signatures]. [JPEG]: Sends the file in the JPEG format, if you select a color mode other than Black-and-White. [TIFF]: Sends the file in the TIFF format, only if you select the Black-and-White mode. ● If you select [TIFF/PDF Auto Select], [TIFF/JPEG Auto Select], or [JPEG] as the file format: ❑ Press [OK].
● If you select [PDF] or [TIFF] as the file format: ❑ Specify whether to divide your documents into separate pages ➞ press [OK]. If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights. If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages], and the key remains unlit. 5 Sending Documents You can select the type of PDF from .
Sending a Compact PDF This mode enables you to send files containing text originals or text/photo originals using a high compression ratio. The Auto-Color Select (Full Color/Black-and-White) and Black-and-White color modes cannot be used together when [Compact] is selected. If you select [Compact] as the PDF file format, it is recommended that you set the original type setting to either 'Text/Photo' or 'Text', depending on the image type.
3 Specify whether to divide your documents into separate pages ➞ press [OK]. If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights. If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages], and the key remains unlit. IMPORTANT • If [Compact] is selected for the PDF file format, the resolution is automatically changed to [300x300 dpi].
Trace & Smooth Trace & Smooth is an advanced setting of compact PDF, which enables you to convert the text and the line drawings of a scanned image to scalable outline data. The outline data (Trace) can be extracted and used in Adobe Illustrator. The smoothing process can also be applied to the text of the outline data, so it has less of a jagged edge when seen on a PC monitor or in print. NOTE • This mode is available only if the optional Universal Send PDF Advanced Feature Set is activated.
3 Follow steps 3 and 4 of "Sending a Compact PDF," on p. 5-25. Sending a Searchable PDF This mode enables you to perform OCR (optical character recognition) to extract data that can be recognized as text from the scanned image, and add it as a transparent layer of text to create a PDF file that is searchable. IMPORTANT PDF (OCR) and Long Strip Original (17" (432 mm) or more) cannot be set at the same time.
IMPORTANT Even if [PDF (OCR)] is selected as the file format, text may not be detected correctly, depending on the background color, style and size of the characters in the image. 4 Press (Start). Encrypting PDF Files This mode enables you to encrypt PDF files that you send to an e-mail address or file server for enhanced security. If a password is set for a PDF file, only users who enter the correct password at the other party's machine can open, print, or change the received PDF.
2 Press [Encrypt]. 3 Specify each setting ➞ press [OK]. Sending Documents 5 : Press the Encryption Level drop-down list ➞ select [Low (40-bit RC4)] or [High (128-bit RC4)]. Adobe Acrobat 5.0 or later is required for opening PDF files whose encryption level is set to [High (128-bit RC4)]. [Password Required to Open a Document]: Select this key to set a password for opening the received PDF files. You can specify a password by pressing [Password to Open a Doc.].
If [Password Required to Change Permiss.] is set, the received encrypted PDF files cannot be printed or edited without entering the password. [Permission Password]: Press [Permission Password] ➞ enter the password ➞ press [OK]. Re-enter the password for confirmation on the Confirm screen ➞ press [OK]. : Press the Allow Printing drop-down list ➞ select whether to allow printing of the received PDF files. You can select this setting only if [Password Required to Change Permiss.
: If [High (128-bit RC4) is selected as the encryption level Press the Allow Changes drop-down list ➞ select whether to allow changing of the received PDF files. You can select this setting only if [Password Required to Change Permiss.] is set to 'On'. Sending Documents 5 • [Do Not Allow]: Changing of documents is not allowed. • [Insert, Delete, or Rotate Pages]: Inserting, deleting and rotating pages is allowed.
If [High (128-bit RC4)] is selected, [Enable Copying and Extraction of Image and Text] and [Enable Access for the Visually Impaired] are displayed and you can set these settings separately. NOTE • To open or print a PDF file, software that supports the PDF format (such as Adobe Reader/Adobe Acrobat) is required. • To change a PDF file or to enable copying and extraction of images, Adobe Acrobat is required.
Adding a Digital Signature to a PDF This mode enables you to send PDF documents with a digital signature. You can add the following two types of digital signatures: ■ Device Signature This mode uses the device signature certificate and key pair inside the machine to add a digital signature to the document, which enables the recipient to verify which device scanned it. The recipient can verify the device that signed the document, and whether the document has been changed after it was signed.
Adding a Device Signature 1 Place your originals ➞ specify the destination ➞ press [File Format]. If necessary, see the screen shot in step 1 of "Setting the File Format," on p. 5-22. 2 Press [Add Digital Signatures]. Setting the File Format to Send a Document in 5-35 5 Sending Documents NOTE • This mode is available only if the optional Universal Send PDF Security Feature Set is activated.
3 Press [Device Signature] ➞ [OK] ➞ [OK]. 4 Press (Start). Adding a User Signature 5 Sending Documents You can add a user signature using information about the user currently logged in to the machine using a login service and the user signature certificate and key pair inside the machine. IMPORTANT You cannot forward a received fax/I-fax document with a user signature from the machine. NOTE • This mode is available only if the optional Digital User Signature PDF Kit is activated.
2 Place your originals and specify the destination ➞ press [File Format] ➞ [Add Digital Signatures]. If necessary, see the screen shot in step 2 of "Adding a Device Signature," on p. 5-35. 3 Press [User Signature] ➞ [OK] ➞ [OK]. 4 Press Sending Documents 5 (Start).
Job Recall You can recall the last three addresses, scan settings, and send settings which have been set, and then send your documents. IMPORTANT • The machine considers any one of the following operations a send job: - When settings, such as the destination, scan settings, and send settings, are specified, and the control panel power switch, (Start), or (Reset) is pressed - When the Auto Clear mode activates after send settings are specified • The Standard mode is not stored in Recall memory.
Select [1 Before], [2 Before], or [3 Before] ➞ confirm the settings ➞ press [OK]. IMPORTANT • If the optional Super G3 Multi-Line Fax Board is installed, the unit name registered for the line that is selected for Priority TX in TX Line Selection in Dual Line Options under in Communications Settings (from the Additional Functions screen) is displayed. (See "Selecting the Line for Sending," on p. 9-52.
Sending Documents 5 5-40 Job Recall
Receiving Documents 6 CHAPTER This chapter describes the basic reception features. You can receive document transmissions automatically, forward received documents to a specified destination, or print a received document from memory. Receiving Print, Fax, and I-Fax Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2 Receiving Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Receiving Print, Fax, and I-Fax Documents ■ Receiving Print Jobs The machine receives and prints print jobs sent from a computer. ■ Receiving I-Fax Documents The I-fax function is similar to e-mail. However, instead of sending and receiving messages over the Internet, I-fax enables you to send and receive scanned document images via the Internet. You can set the machine to automatically forward received I-fax documents to specified destinations.
Receiving Documents 1 When documents are being received, the Processing/Data indicator on the control panel flashes a green light. NOTE • During reception, the transaction number and information related to the sender are displayed on the touch panel display. 2 When document reception is complete, the Processing/Data indicator on the control panel maintains a steady green light. This indicates that documents are stored in memory.
3 The document is printed. The Processing/Data indicator goes out when documents stored in memory are printed. NOTE • If there is no paper on which the received documents can be printed, the received documents are stored in memory. • The memory can hold a total of approximately 6,000 pages of sent and received documents. • Documents which have been stored in memory because the paper has run out, are automatically printed when paper is loaded into a paper drawer.
Processing Received Documents When the Machine receives I-fax/Fax documents, they are processed as shown below: Sender *1 Default settings or normal operating I-fax Documents Divided I-fax Documents Fax Documents Without Settings Conditional operation Reception Password Does Not Match/ No Subaddress/ Password Set With Settings Matches Divided Data RX Inbox Confirming Details, Erase, Print before erasing documents Subaddress/ Password Matches*2 Forwarding *5 w/o Conditions Store Memory Lock Se
*1 Received fax documents can be forwarded if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed. *2 If the subaddress and password attached to the received document match the information registered in Forwarding Settings in System Settings (from the Additional Functions screen), the documents are forwarded to their forwarding destinations regardless of the reception password setting. *3 If Store/Print Received Doc.
Setting the Memory Lock Mode You can set to store the received fax/I-fax documents in the Memory RX Inbox without printing them. After verifying the documents on the Memory RX Inbox screen, you can print or send them whenever necessary. If you set Use Fax Memory Lock or Use I-Fax Memory Lock mode to 'On', you can turn Fax Memory Lock or I-Fax Memory Lock for documents sent to the Memory RX Inbox 'On' or 'Off' as necessary.
Erasing Received Documents You can erase any received document stored in the Memory RX Inbox or the Confidential Fax Inboxes. If the memory is full, the machine cannot receive any more documents. It is recommended that you erase unnecessary documents as often as possible. NOTE • Additional documents cannot be stored in the Memory RX Inbox or the Confidential Fax Inbox under the following conditions. (These numbers may vary depending on the remaining capacity of the hard disk.
2 Select the desired inbox and the document that you want to erase ➞ press [Erase]. In the example above, Memory RX Inbox is specified. Memory RX Inbox contains only one inbox. To erase multiple documents in the memory RX Inbox or a Confidential Fax Inbox, select and erase one document at a time. 3 Press [Yes]. 4 Press [Done]. 5 Press [Send]. Receiving Print, Fax, and I-Fax Documents 6-9 6 Receiving Documents NOTE • You can cancel a selection by selecting the document again.
Available Paper Sizes When received documents are printed, they are printed from the paper drawer that has the same paper size as the received document. If paper of the correct size is not available, the machine automatically selects a different paper size in the following order. (If all the switches in Select Drawer in RX Setting under in Communications Settings (from the Additional Functions screen) are set to 'On').
Special Fax Functions 7 CHAPTER This chapter describes special fax sending and receiving features. Sending with a Subaddress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2 Using a PIN Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5 Setting PIN Code Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sending with a Subaddress If the destination fax machine is compatible with ITU-T (International Telecommunications Union-Telecommunications Sector) standard subaddress and passwords, you can send or receive documents with increased security by attaching a subaddress and a password to all of your fax transactions. NOTE • This mode is available only if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed. 1 Place your originals ➞ press [New Address] ➞ [Fax] ➞ enter the fax number.
Details of each item are shown below. [Pause]: Press to insert a pause of several seconds in the fax number that you are dialing. If you insert a pause, the letter
is displayed between the numbers, and the letter
appears at the end of the number. When dialing an overseas number, insert a pause after the country code, and at the end of the telephone number. (See "Pause Time," on p. 9-44.
2 Press [Subaddress]. If the Optional Super G3 Multi-Line Fax Board is installed, press [Option]. 3 Press [Subaddress] or [Password] ➞ enter the subaddress and password using (numeric keys), , and ➞ press [OK]. If the recipient did not set a password for the target subaddress, you do not need to enter a password. Press [Space] to insert a space. Press [Backspace] to delete the last digit that you entered. 4 Press (Start).
Using a PIN Code The PIN (Personal Identification Number) code prevents unauthorized personnel from making calls. To protect privileged access to the telephone lines, only authorized users are entrusted with the PIN codes for daily operations. Some PBX (Private Branch eXchange) systems require that a PIN code be entered when dialing a number to make a call or send a document by fax.
Details of each item are shown below. [Option]: If your PBX requires a PIN Code depending on the destination, select [Option]. If PIN Code Access is set to 'Option', the PIN Code key is enabled on the Fax screen. [Prefix]: If your PBX always requires a PIN Code before the destination, select [Prefix]. [Suffix]: If your PBX always requires a PIN Code after the destination, select [Suffix]. Dialing with a PIN Code This section describes the procedure for dialing fax numbers with a PIN code.
● If you select [Option]: ❑ Enter the fax number using (numeric keys), , and ➞ press [PIN Code] when you reach the desired PIN code position ➞ continue entering the rest of the fax number. [PIN Code] can be pressed either before the fax number, after the fax number, or while specifying the fax number. is displayed on the screen after you press [PIN Code]. ● If you select [Prefix] or [Suffix]: ❑ Enter the fax number using - (numeric keys), , and .
Fax Information Services Many fax information services for banks, airline reservations, hotel reservations, etc., require tone dialing for their services. If your machine is connected to a rotary pulse telephone line, follow the procedure below to temporarily set the machine for tone dialing. IMPORTANT Make sure that you hear the dial tone before entering the fax number. If you enter the fax number before hearing the dial tone, the call may not be connected, or an incorrect number may be dialed.
● If you press [One-touch Buttons]: ❑ Select the desired one-touch button ➞ press [OK]. One-touch buttons are assigned a three digit number. To specify a destination using a one-touch button's three digit number, enter the three digit number using (numeric keys). ❑ Press [OK]. NOTE For more information on one-touch buttons, see "Using the One-Touch Buttons," on p. 2-25. 3 When your call is answered and you hear the recorded message of the fax information service, press [Tone].
Special Fax Functions 7 7-10 Fax Information Services
Checking/Changing the Send/ Receive Status 8 CHAPTER This chapter describes how you can check/change the status of send and receive jobs. Checking/Changing the Status of Send Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2 Checking Send Job Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-2 Changing the Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Checking/Changing the Send/Receive Status Checking/Changing the Status of Send Jobs This section describes how to check/change the status of send jobs. For more information, see Chapter 5, "Checking Job and Device Status," in the Reference Guide. NOTE • If Job Log Display in System Settings (from the Additional Functions screen) is set to 'Off', [Log] is not displayed on the System Monitor screen. • Send jobs to e-mail, I-fax, and file servers can be checked/changed.
Press [Send] ➞ [Status] or [Log]. 3 Select a job whose detailed information you want to check ➞ press [Details]. IMPORTANT You cannot check the status of fax jobs sent with the Direct Sending or Manual Sending mode, or sent from computers via the fax driver because the statuses of those jobs are not displayed. To check their statuses, see the Send Job Status screen for Fax.
● If you select a job with only one destination in [Status]: ❑ Check the details. To change the destination, press [Change Destination]. (See "Changing the Destination," on p. 8-5.) To resend the job, press [Resend]. (See "Resending a Job," on p. 8-7.) ● If you select a job with multiple destinations in [Status]: Checking/Changing the Send/Receive Status ❑ Check the details. ❑ Press [Broadcast List]. ❑ Check the status for each destination. To change the destination, press [Change Destination].
Changing the Destination IMPORTANT • You can only change the destination for send jobs that have been canceled due to a transmission error or jobs that have been set with the Delayed Send mode and are still waiting in the send queue. • To be able to change the destination for send jobs that have been canceled due to a transmission error, you must first set Erase Failed TX in TX Settings under in Communications Settings (from the Additional Functions screen) to 'Off'.
Checking/Changing the Send/Receive Status 2 Press [Send] ➞ [Status]. 3 Select the job whose destination you want to change ➞ press [Details]. 4 Select the destination that you want to change. ● If there is only one destination: ❑ Press [Change Destination]. ● If there are multiple destinations: ❑ Press [Broadcast List]. 8 ❑ Select the destination that you want to change ➞ press [Change Destination]. 5 Change the destination.
Resending a Job IMPORTANT • To be able to resend jobs that have been canceled due to a transmission error, you must first set Erase Failed TX in TX Settings under in Communications Settings (from the Additional Functions screen) to 'Off'. (See "Automatic Document Deletion," on p. 9-10.) • You cannot resend fax jobs sent with the Direct Sending or Manual Sending mode, or sent from computers via the fax driver because the statuses of those jobs are not displayed.
Printing the Send Job Status/Log 1 Press [System Monitor] ➞ [Send] ➞ select [Status] or [Log]. If necessary, see the screen shots in step 1 and step 2 of "Changing the Destination," on p. 8-5. Checking/Changing the Send/Receive Status Details of each item are shown below. 2 [Status]: Press this key if you want to print the send job list (Send Job List). [Log]: Press this key if you want to print the send job log (Activity Report). Press [Print List].
This section describes how to check/change the status of fax jobs. For more information, see Chapter 5, "Checking Job and Device Status," in the Reference Guide. NOTE • If Job Log Display in System Settings (from the Additional Functions screen) is set to 'Off', [Log] is not displayed on the System Monitor screen. • This mode is available only if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed.
Checking/Changing the Send/Receive Status 2 Press [Fax] ➞ [Send Job Status], [Received Job Status], or [Log]. ● If you select [Send Job Status]: ❑ Select the job whose detailed information you want to check ➞ press [Details]. ● If you select [Received Job Status]: ❑ Press [Details]. NOTE If the optional Super G3 Multi-Line Fax Board is installed, you can select between two received fax jobs to check.
Printing the Fax Activity Report 1 Press [System Monitor]. If necessary, see the screen shot in step 1 of "Checking Send Job Details," on p. 8-2. 2 Press [Fax] ➞ [Log]. Checking/Changing the Send/Receive Status You can print the Fax Activity Report, which includes the fax transmission's start time, destination, job number, transmission mode, number of pages, and transmission result. 8 3 Press [Print List].
Checking/Changing the Status of Receive and Forwarded Jobs Checking/Changing the Send/Receive Status You can check the details of received documents stored in memory, as well as the status of forwarded jobs and receive jobs. NOTE • If Job Log Display in System Settings (from the Additional Functions screen) is set to 'Off', , [Details], and [Print List] on the Receive screen are not displayed on the System Monitor screen.
Printing the Receive Job Log You can print the receive job log (Activity Report (RX)). Press [System Monitor]. If necessary, see the screen shot in step 1 of "Checking Send Job Details," on p. 8-2. 2 Press [Receive] ➞ [Print List].
2 Press [Receive] ➞ [Checking RX of I-Fax Jobs]. Checking/Changing the Send/Receive Status The screen below is displayed while the machine is checking for the arrival of an I-fax. NOTE To be able to use [Checking RX of I-Fax Jobs], you must first set the POP setting in E-mail/I-Fax in Network Settings in System Settings (from the Additional Functions screen) to 'On' so that you can receive documents using POP. (See Chapter 3, "Using a TCP/IP Network," in the Network Guide.
3 Select a job whose detailed information you want to check ➞ press [Details]. NOTE If 120 send jobs have accumulated on the job status screen, jobs that are waiting to be forwarded are displayed on the Forwarding Status screen. Check the details of the selected job.
Checking/Changing the Send/Receive Status 8 8-16 Checking/Changing the Status of Receive and Forwarded Jobs
Customizing Communications Settings 9 CHAPTER This chapter describes how to store and change the default settings of the Send/Receive function to suit your needs. What are Additional Functions? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3 Communications Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6 Automatic Document Deletion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
9. Customizing Communications Settings Printing Footer Information on a Received Document . . . . . . . . . . . . . . . . . . . . . . . . . . 9-39 2 On 1 Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-40 Gamma Value for YCbCr Received Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-41 Adjusting the Alarm and Monitor Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
What are Additional Functions? Additional Functions enable you to customize the machine's various settings. 1 Press Customizing Communications Settings NOTE Settings specified from the Additional Functions screen are not changed when you press (Reset). (Additional Functions). The Additional Functions screen is displayed. 2 Select an Additional Functions setting.
3 Press a mode key to specify its settings. Customizing Communications Settings For more information on the settings you can specify by pressing the keys on the Additional Functions screen, see "Communications Settings Table," on p. 9-6, "Address Book Settings Table," on p. 10-2, "System Settings Table," on p. 11-2, and "Report Settings Table," on p. 12-2. NOTE Some screens are divided into several screens, press [▼] or [▲] to scroll through the lists. 9 4 Specify the desired mode ➞ press [OK].
Press [Done] repeatedly until the Send Basic Features screen appears.
Communications Settings Table The following items can be stored or set in Communications Settings from the Additional Functions screen. ■ Common Settings Item Settings Delivered Applicable Page Customizing Communications Settings TX Settings 9 Sender's Names (TTI)*2 01 to 99: Register/Edit, Erase No p. 1-17 Unit Name 24 characters maximum No p. 1-18 Erase Failed TX On*1, Off Yes p. 9-10 Data Compression Ratio High Ratio, Normal*1, Low Ratio Yes p.
Item Default Screen for Send Settings Favorites Buttons, One-touch Buttons, New Address*1 Delivered Applicable Page No p. 9-27 Yes p. 9-28 On*1; If the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed: TX Terminal ID TX Terminal ID: On Printing Position: Outside Display Destination Name: On Telephone # Mark: FAX Use Chunked Encoding with WebDAV Sending On*, Off Yes p. 9-31 Gamma Value for YCbCr Send Jobs Gamma 1.0, Gamma 1.4, Gamma 1.8*1, Gamma 2.2 Yes p.
■ Fax Settings*2 Delivered Applicable Page No p. 1-16 No p. 1-14 Alarm Volume: 0 to 8; Monitor Volume: 0 to 8; 4*1 Yes p. 9-42 ECM TX On*1, Off Yes p. 9-43 Pause Time 1 to 15 seconds; 2 seconds*1 Yes p. 9-44 Yes p. 9-45 On*1, Off Yes p. 9-47 On*1, Off Yes p. 9-48 Unit Telephone # 20 digits maximum No p. 9-49 Unit Name 24 characters maximum No p. 9-50 Tel Line Type Pulse, Tone*1 No p.
Customizing Communications Settings NOTE • For instructions on setting the modes not described in this manual, refer to the other manuals listed in "Manuals for the Machine," on p. ii. • The Communications Settings screen consists of a list of individual settings. Select the item and press [▼] or [▲] to scroll to the desired setting. • Information that is delivered when the Device Information Delivery Settings mode is set, is marked with "Yes" in the "Delivered" column.
Automatic Document Deletion Customizing Communications Settings If transmission of a document has failed, this mode automatically erases that document from memory. 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under ➞ [Erase Failed TX]. 2 Select [On] or [Off] ➞ press [OK]. Details of each item are shown below. [On]: Erases jobs after sending, whether the transmission ends successfully or with an error.
Data Compression Ratio for Color Send Jobs NOTE • If [PDF (Compact)] or [PDF (Trace)] is selected as the file format, set [Data Compression Ratio] to 'Normal' or 'Low Ratio' in TX Settings under in Communications Settings (from the Additional Functions screen).
Handling Documents That Fail to Be Forwarded You can set how the machine handles the documents that fail to be forwarded. Customizing Communications Settings NOTE If Erase Failed TX in TX Settings under in Communications Settings (from the Additional Functions screen) is set to 'Off', the status of any job with a forwarding error will be saved on the System Monitor screen. The document will not be processed according to the settings you make for Handle Documents with Forwarding Errors.
Number of Retry Attempts NOTE If the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed and you are sending documents by fax, this setting is disabled. 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under ➞ [Retry Times]. 2 Press [-] or [+] to set the number of Retry Times ➞ press [OK]. If the number of retry times is set to '0', the machine will not resend the data.
Standard Send Settings This mode enables you to change the standard settings for the Send function, including the scan mode and file format. (See "Selecting a Scan Mode," on p. 3-2, and "Sending Methods," on p. 5-2.) Customizing Communications Settings NOTE • If the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed and you are sending documents by fax, the file format set here is disabled. • You can change the file format.
[Stamp]: Press [Stamp]. To cancel this setting, press [Stamp] again. [File Formats]: Press [File Format] ➞ select a file format. The file format can be selected from the following formats. For more information on each format, see the following section. • [TIFF/PDF Auto Select], [TIFF/JPEG Auto Select], [JPEG], [TIFF]: See "Setting the File Format," on p. 5-22. - [Compact]: See "Sending a Compact PDF," on p. 5-25. - [Trace & Smooth]: See "Trace & Smooth," on p. 5-27.
Favorites Buttons Customizing Communications Settings You can set any possible combination of send settings and register them in a favorites button in memory. There are 18 favorites buttons and they can be assigned names and comments for increased convenience. This feature is useful for registering frequently used send settings. NOTE • The send settings registered as favorites buttons in memory are not erased, even if the power is turned OFF.
3 Press [Store]. NOTE • If you select a key that already has settings stored in it, the settings are displayed. • You can assign a name to a favorites button by pressing [Name]. • You can also assign a comment to a favorites button by pressing [Comment]. ● If you select a key without settings: ❑ A screen appears, asking for your confirmation to store the settings ➞ press [Yes]. ❑ A screen appears, asking for your confirmation to overwrite the previous settings ➞ press [Yes].
4 Enter a name ➞ press [OK]. NOTE If you press [OK] without entering any characters, the key name reverts to its current name (default M1 to M18). Registering a Comment for a Favorites Button Customizing Communications Settings 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under ➞ [Register Favorites Button].
Erasing a Favorites Button 2 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under ➞ [Register Favorites Button]. Select the favorites button with the send settings that you want to erase ➞ press [Erase]. IMPORTANT Make sure to check the settings first before erasing them. NOTE • Keys that already have settings stored in them are displayed with a colored triangle ( ) in the lower right corner of the key.
Displaying Confirmation for Favorites Buttons This mode enables you to set whether to display a confirmation screen when recalling favorites buttons. Customizing Communications Settings 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under ➞ [Display Confirmation for Favorites Button]. Details of each item are shown below. [On]: A confirmation screen is displayed when a favorites button is recalled.
PDF Compression Priority NOTE • This mode is available only if the optional Universal Send PDF Advanced Feature Set is activated. • If the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed and you are sending documents by fax, this setting is disabled. 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under ➞ [Image Level for PDF (Compct)]. 2 Specify each setting ➞ press [OK].
Customizing Communications Settings NOTE • The setting made for or is enabled only if the Text/Photo mode or Photo mode is selected from the Original Type drop-down list. However, if [PDF (Trace)] is selected as the file format and Text mode selected as the original type, this setting is disabled.
PDF (OCR) Mode You can set the Smart Scan mode and the Document Name OCR mode. Smart Scan is a mode which automatically detects the orientation of the characters on the original when sending it. The Document Name OCR mode enables you to use text extracted from the original as the filename of the document to be sent. You can set the number of characters to use for Document Name OCR. (See "Sending Methods," on p. 5-2.
: [On]: The orientation of the original is detected, and the document is automatically rotated before sending. [Off]: The orientation of the original is not detected, and the document is sent as is. : Customizing Communications Settings Press [-] or [+] to set the number of characters.
Confirming the Device Signature Certificate IMPORTANT You cannot press [Check Device Signature Certificate] if the certificate and key pair for adding a device signature have not been generated. For more information on the certificate and key pair for adding a device signature, see Chapter 3, "Using a TCP/IP Network," in the Network Guide. NOTE This function is only available if the optional Universal Send PDF Security Feature Set is activated.
Checking a User Signature Certificate You can confirm the certificate and key pair required for adding a user signature to PDF files. Customizing Communications Settings IMPORTANT You cannot press [Check User Signature Certificate] if the certificate and key pair for adding a user signature have not been installed. For more information on installing a user certificate, see the Remote UI Guide.
Initial Send Screen Display 1 2 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under ➞ [Default Screen for Send]. Select [Favorites Buttons], [One-touch Buttons], or [New Address] ➞ press [OK]. ● If you select [Favorites Buttons]: ❑ Select [On] or [Off] for ➞ press [OK].
Printing the TX Terminal ID The TX Terminal ID setting enables you to specify whether the Terminal ID information is printed at the top of every document that you send via fax or I-fax. Information such as your fax number, name, and I-fax address is printed, enabling the recipient to know who sent the document. Customizing Communications Settings IMPORTANT In the United States, this setting must be set to 'On'. Please see "FCC (Federal Communications Commission)," on p.
< Printing Position>: [Inside]: The Terminal ID information is printed inside the image area on the recipient's paper. [Outside]: The Terminal ID information is printed outside the image area on the recipient's paper. [On]: The destination name registered in the Address Book is displayed in the Terminal ID information. [Off]: The destination name registered in the Address Book is not displayed in the Terminal ID information.
: [Inside]: The Terminal ID information is printed inside the image area on the recipient's paper. [Outside]: The Terminal ID information is printed outside the image area on the recipient's paper. : [On]: The destination name registered in the Address Book is displayed in the Terminal ID information. [Off]: The destination name registered in the Address Book is not displayed in the Terminal ID information.
Dividing Data Into Chunks When Sending With WebDAV Chunked encoding is a function for sending a file with an unknown size by dividing it into chunks of a known length. It enables the sending time to be reduced because it is not necessary to calculate the size of the file before sending it. IMPORTANT • You may not be able to send files with chunked encoding, depending on certain conditions for the WebDAV server and proxy server.
Gamma Value for YCbCr Send Jobs If you are sending to an e-mail or file server destination, you can specify the gamma value used when converting scanned RGB image data to YCbCr. By setting a gamma value corresponding to the gamma value at the receiving end, sent image data can be printed with the appropriate image quality at the receiving end.
Initializing TX Settings You can restore almost all of the TX settings to their default settings. NOTE If you initialize the TX Settings, the settings stored in the favorites buttons are also initialized. 1 2 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under ➞ [Initialize TX Settings]. Press [Yes].
2-Sided Printing Customizing Communications Settings You can print received documents on both sides of the paper you select. This enables you to save paper. 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [RX Settings] under ➞ [2-Sided Print]. 2 Select [On] or [Off] ➞ press [OK].
Paper Drawer Selection You can set how the machine prints documents when there is no paper matching the size of the received document. There are four printing methods (Switches A, B, C, and D): Switch A: The image is printed over two sheets of paper that have the same combined size as the received document. Received Data (Original) 11" x 17" • Output LTR LTR Switch B: The image is printed with blank space on paper that has the same width as the received document.
• Switch D: The image is printed on paper that is larger in size than the received document. Received Data (Original) Output LTRR 11" x 17" Customizing Communications Settings NOTE For more information on selecting a paper source for printing received documents, see Chapter 4, "Customizing Settings," in the Reference Guide. 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [RX Settings] under ➞ [Select Drawer].
Reducing a Received Document 1 2 Press (Additional Functions) ➞ [Communications Settings] ➞ [RX Settings] under ➞ [Receive Reduction]. Select [On] or [Off]. IMPORTANT • If you select [Off], the received document is not automatically reduced to fit the size of the paper. If the size of the received document exceeds the printable area, the image is divided into equal sections and printed onto separate sheets of paper.
● If you select [On]: ❑ Specify each setting ➞ press [OK]. Customizing Communications Settings : [Auto]: The image is automatically reduced by a suitable reduction ratio that can range from the value set for up to 100% of the received document size. [Fixed Reduction]: The image is reduced by the reduction ratio set for . : Press [-] or [+] to specify the reduction ratio.
Printing Footer Information on a Received Document 02/14/2006 TUE 11:20 JOB NO. 5010 001 Page Number Transaction Number Time Received Day Received Date Received 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [RX Settings] under ➞ [Received Page Footer]. 2 Select [On] or [Off] ➞ press [OK].
2 On 1 Log This mode enables you to print two received documents of the same paper size onto a single sheet of paper. The 2 On 1 Log mode is available only under the following conditions: • The Customizing Communications Settings same paper drawer must be selected for printing two consecutive pages of the received document. • The paper in the selected paper drawer must be large enough for two consecutive pages to be printed out.
Gamma Value for YCbCr Received Jobs You can set the gamma value to use when receiving documents. This enables you to print received documents with the appropriate image quality. 1 2 Press (Additional Functions) ➞ [Communications Settings] ➞ [RX Settings] under ➞ [Gamma Value for YCbCr Received Jobs]. Select the gamma value ([Gamma 1.0], [Gamma 1.4], [Gamma 1.8], or [Gamma 2.2]) ➞ press [OK].
Adjusting the Alarm and Monitor Volume You can set the volume for the alarm and monitor tones that this machine sounds during a fax transmission. Customizing Communications Settings NOTE • This mode is available only if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed. • The alarm tone sounds when sending or receiving is canceled. • The monitor tone sounds when it connects to the recipient's fax machine.
ECM Transmission IMPORTANT • If you want to transmit using ECM, it is necessary that ECM Transmission be set in both the destination machine and this machine. This function does not operate unless ECM is set in both machines. • Even when ECM is set, errors can sometimes occur due to a poor telephone line connection. • If there is trouble with the line, it will take more time to send the documents.
Pause Time Some overseas dialing may be affected by the distance or complex routing of connections when dialing the international access code, country code, and the destination's telephone number all at once. In such cases, insert a pause after the international access code. When the machine dials the number, it will pause where the pause was inserted in the number. This helps to improve the connection.
Auto Redial Auto Redial enables the machine to automatically redial the recipient's fax number if the recipient cannot be reached due to a busy line, or if a sending error occurs. NOTE • This mode is available only if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed. • If a sending error occurs when the receiving end answers the call, it may be because of a misdialed number.
: Press [-] or [+] to set the number of redial times. : Press [-] or [+] to set the redial interval. : [Error and 1st page]: Auto Redial takes place if a sending error occurs. The first page of the document, the error page, and all subsequent pages are resent. [All pages]: Auto Redial takes place if a sending error occurs. All pages of the document are resent. [Off]: Redialing does not take place if a sending error occurs.
Checking the Dial Tone before Sending If you are sending a fax document from your machine at the same time another fax machine (made by a company other than Canon) is trying to send you a fax, your fax document may end up being redirected to that fax machine, instead of the original destination you had intended. Setting Check Dial Tone Before Sending to 'On' enables you to avoid such sending problems.
ECM Reception You can receive incoming documents using ECM (Error Correction Mode). ECM is a mode which automatically corrects errors in an image while it is being received. Customizing Communications Settings IMPORTANT • If you want to communicate using ECM, it is necessary that ECM Reception be set in both the destination machine and this machine. This function does not operate unless ECM is set in both machines. • Even when ECM is set, errors can sometimes occur due to a poor telephone line connection.
Registering the Fax Number for an Additional Line If the optional Super G3 Multi-Line Fax Board is installed, you must register a different fax number for the additional line. This number is printed on the document that you fax to the receiving party. NOTE This mode is available only if the optional Super G3 Multi-Line Fax Board is installed. 1 2 Press (Additional Functions) ➞ [Communications Settings] ➞ [Dual Line Options] under ➞ [Unit Telephone #].
Registering the Unit Name for an Additional Line Your name or company's name must be registered as the unit's name (a department name is optional) for an additional line. When you send a document, the recipient's machine displays or prints your name or company's name (and department's name, if applicable) as the sender's information on the recording paper. Customizing Communications Settings Some fax models also display sender information on the touch panel display during transmission.
Selecting the Telephone Line Type for an Additional Line Set the type of additional telephone line that is connected to the machine. NOTE This mode is available only if the optional Super G3 Multi-Line Fax Board is installed. 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [Dual Line Options] under ➞ [Tel Line Type]. 2 Select the type of telephone line ➞ press [OK]. If you do not know the telephone line type, call your telephone service provider for details.
Selecting the Line for Sending You can register the method for selecting the line to use for sending. Customizing Communications Settings NOTE • This mode is available only if the optional Super G3 Multi-Line Fax Board is installed. • If you select another line for sending on the Send Settings screen or One-touch Buttons screen, that setting takes priority. 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [Dual Line Options] under ➞ [TX Line Selection].
: [Priority TX]: Sends with line 2 if this line is not in use or sends with line 1 if line 2 is in use. [Prohibit TX]: Prohibits sending with line 2. (Line 2 is only used for receiving.) Documents are always sent with line 1. If line 1 is in use, the machine waits to send the document. Customizing Communications Settings IMPORTANT Even if you set to prohibit using line 1 for sending document, line 1 is still used for manual sending.
Customizing Communications Settings 9 9-54 Selecting the Line for Sending
Storing/Editing Address Book Settings 10 CHAPTER This chapter describes how to register various addresses in the Address Book and how to edit and erase registered information. Address Book Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2 About the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-3 Storing New Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Address Book Settings Table The following items can be stored or set in Address Book Settings from the Additional Functions screen. Storing/Editing Address Book Settings Item Settings Delivered Applicable Page Register Address Register New Address Edit Erase Yes p. 10-5 Register Address Book Name Register Name Yes p. 10-34 One-touch Buttons Register/Edit, Erase Yes p.
About the Address Book The Address Book is a feature used for storing fax, e-mail, I-fax, and file server destinations. The Address Book is divided into 10 subaddress books and one-touch buttons. You can store up to 1,800 destinations, including 1,600 destinations in the subaddress books, and 200 destinations in one-touch buttons. Registering a destination in the Address Book saves you the effort of entering that destination's address each time you send a job.
■ File You can register a protocol, host name, file path, etc. for storing scanned documents in a file server. NOTE For examples of settings needed for sending to a file server, see the Network Guide. ■ Group You can register multiple destinations of various types in a group address. You can group and use these registered destinations according to your needs. Storing/Editing Address Book Settings NOTE • You cannot register new destinations in a group address.
Storing New Addresses NOTE • If you want to manage destinations with the Access Number Management mode, set the Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) to 'On'. (See "Access Number Management," on p. 11-16.) • If there is any required destination setting that has not yet been set after registering the access number, the screen for specifying the destination settings is displayed again. • If Use Asterisks to Enter Access No.
Storing/Editing Address Book Settings 2 Press [Register New Address]. 3 Press [Fax]. 4 Press [Name]. 5 Enter a name for the recipient of the fax ➞ press [OK]. 10 NOTE The first character that you enter for the name is used for sorting the destination list when you press keys, such as [ABC], [DEF], and [GHI], on the Address Book screen.
6 Press the Address Book drop-down list ➞ select one of the numbered subaddress books. Address Books 1 to 10 are used to divide the Address Book into 10 parts, called subaddress books. This is a convenient way to classify destinations. The fax number that you enter will be stored in the subaddress book that you select here. Enter the recipient's fax number using , and . - (numeric keys), Details of each item are shown below.
● If you press [Option]: ❑ Specify each setting ➞ press [OK]. [Subaddress] and [Password]: Press [Subaddress] ➞ enter the recipient's subaddress using (numeric keys), , and . Storing/Editing Address Book Settings Press [Password] ➞ enter the recipient's password using (numeric keys), , and . Press [Confirm] ➞ re-enter the recipient's password for confirmation ➞ press [OK]. Press [Space] to insert a space. Press [Backspace] to delete the last digit entered.
[Auto]: A line is selected according to the settings you made for TX Line Selection in Dual Line Options under in Communications Settings (from the Additional Functions screen). (See "Selecting the Line for Sending," on p. 9-52.) IMPORTANT If you want to attach a subaddress to your send job, make sure that the recipient's fax machine supports ITU-T standard subaddresses. 8 Finish storing the address. ● If Access Number Management is set to 'On': ❑ Press [Next]. ❑ Press [Access Number].
Storing/Editing Address Book Settings 2 Press [E-mail]. 3 Press [Name]. 4 Enter a name for the e-mail address ➞ press [OK]. NOTE The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Address Book screen. 10 5 Press the Address Book drop-down list ➞ select one of the numbered subaddress books. Address Books 1 to 10 are used to divide the Address Book into 10 parts, called subaddress books.
7 Select [On] or [Off] for . Details of each item are shown below. [On]: Select [On] if the destination's e-mail software has a function to combine divided data. If the size of the data being sent exceeds the value set for Maximum Data Size for Sending in E-mail/I-Fax Settings in Communications Settings in System Settings (from the Additional Functions screen), the data is divided into multiple parts before being sent.
I-Fax Addresses 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Address] ➞ [Register New Address]. Storing/Editing Address Book Settings If necessary, see the screen shots in step 1 and step 2 of "Fax Numbers," on p. 10-5. 2 Press [I-Fax]. 3 Press [Name]. 4 Enter a name for the I-fax address ➞ press [OK].
5 Press the Address Book drop-down list ➞ select one of the numbered subaddress books. Address Books 1 to 10 are used to divide the Address Book into 10 parts, called subaddress books. This is a convenient way to classify destinations. The I-fax address that you enter will be stored in the subaddress book that you select here. 6 Press the Mode drop-down list ➞ select [Simple] or [Full]. : [Simple]: Sends scanned data as an image via the Internet.
NOTE After pressing [OK], the standard field that you entered appears as asterisks (********) on the I-fax settings screen. 9 Select [On] or [Off] for . : [On]: Sends documents via a server. You can send documents to destinations via the Internet in the same way as e-mail. Storing/Editing Address Book Settings [Off]: Does not send documents via a server.
Press [Destination Conditions] ➞ select [On] or [Off] for . Details of each item are shown below. [On]: Select [On] if the destination machine has a function to combine divided data. If the size of the data being sent exceeds the value set for Maximum Data Size for Sending in E-mail/I-Fax Settings in Communications Settings in System Settings (from the Additional Functions screen), the data is divided into multiple parts before being sent.
11 Specify the receiving conditions of the destination. ● If you want to send in black-and-white: ❑ Press [Off] for . ❑ Set the paper size, compression method, and resolution ➞ press [OK]. The following conditions are always selected: • Paper Size: A4/LTR • Compression Method: MH (Modified Huffman) • Resolution: 200 x 100 dpi and 200 x 200 dpi LTR, LGL, and STMT are included in [A4/LTR].
12 Finish storing the address. ● If Access Number Management is set to 'On': ❑ Press [Next]. ❑ Press [Access Number]. ❑ Press [Access Number] ➞ enter the access number using - (numeric keys). ❑ Press [Confirm] ➞ re-enter the access number for confirmation using - (numeric keys) ➞ press [OK] ➞ [OK]. If you do not want to set an access number for this I-fax address, press [OK] without entering any number. ❑ Press [OK].
Storing/Editing Address Book Settings 2 Press [File]. 3 Press [Name]. 4 Enter a name for the file server address ➞ press [OK]. NOTE The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Address Book screen. 10 5 Press the Address Book drop-down list ➞ select one of the numbered subaddress books. Address Books 1 to 10 are used to divide the Address Book into 10 parts, called subaddress books.
6 Press the Protocol drop-down list ➞ select the desired protocol. NOTE For more information on the available protocols, see "Using the Keyboard," on p. 2-12. 7 Set [Host Name], [File Path], [User], and [Password]. NOTE For instructions on specifying each of the settings for FTP, Windows (SMB), NetWare (IPX), and WebDAV, see "Specifying a File Server," on p. 2-11. Finish storing the address. ● If Access Number Management is set to 'On': ❑ Press [Next]. ❑ Press [Access Number].
NOTE • If you want to store a group address, you can only select destinations that you registered in the same subaddress book. • E-mail addresses, I-fax addresses, file server addresses, and a User Inbox can be stored in a group address. • If the optional Super G3 FAX Board or Super G3 Multi-Line FAX Board is installed, fax numbers in addition to the above mentioned destinations can be stored in a group address.
4 Enter a name for the group address ➞ press [OK]. NOTE The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Address Book screen. 5 Press the Address Book drop-down list ➞ select one of the numbered subaddress books. Address Books 1 to 10 are used to divide the Address Book into 10 parts, called subaddress books. This is a convenient way to classify destinations. 6 Select [Address Book] or [Store In Usr Inbox].
NOTE [Access Number] is displayed on the screen only if Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On'. (See "Access Number Management," on p. 11-16.) ● If you select [Store In Usr Inbox]: ❑ Select the User Inbox from the Inbox Selection screen ➞ press [OK]. NOTE Only one User Inbox can be stored in a group address. ● To erase a destination: ❑ Select a destination from the group address ➞ press [Erase].
Addresses Obtained via a Server You can store an address that is obtained by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers. 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Address] ➞ [Register New Address]. If necessary, see the screen shots in step 1 and step 2 of "Fax Numbers," on p. 10-5. 2 Press [Network Add. Book].
3 Storing/Editing Address Book Settings 4 Press the Server to Search drop-down list ➞ select the desired server to search. Specify the search criteria. NOTE If you want to search for a destination that is registered with an e-mail address and a fax number, you can search for the e-mail address by entering the fax number as the search criterion, and vice versa.
● To use Simple Search: ❑ Press [Name], [E-mail], or [Fax] ➞ enter the name, e-mail address, or fax number for which you want to search ➞ press [OK]. The search criteria boxes that are not filled out are not searched. To make a more detailed search with multiple search conditions, press [Detailed Search], and follow the directions below. The search criteria you entered for Simple Search are continuously used in Detailed Search. ● To use Detailed Search: ❑ Press [Detailed Search].
❑ Press the search condition drop-down list ➞ select the desired search condition ➞ press [Settings]. You can select from the following search conditions: [contains]: The result must contain the entered name, e-mail address, fax number, organization, or organizational unit. Storing/Editing Address Book Settings [does not contain]: The result must not contain the entered name, e-mail address, fax number, organization, or organizational unit.
NOTE • You can specify up to four different search criteria at a time. • If you specify three or more search criteria, you cannot use both [or] and [and] together. • If you press [Simple Search] after specifying search criteria on the Detailed Search screen, the display changes to the Simple Search screen, and the specified detailed search criteria are deleted. Press [Start Searching]. To cancel searching while the machine is searching for your criteria, press [Cancel].
6 Select the destination that you want to store in the Address Book from the search results ➞ press [Next]. To continue searching, press [Back]. You can select multiple destinations. If you want to select the first 64 destinations, press [Select All (Max 64 destinations)]. (If a destination is selected, the key changes to [Clear Selection].) E-mail addresses that meet the specified search criteria are displayed.
● If multiple destinations are selected: ❑ Select the subaddress book in which to store the addresses ➞ press [OK]. If the Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', press [Access Number]. Press [Access Number] ➞ enter the access number using (numeric keys). Press [Confirm] ➞ re-enter the password for confirmation using (numeric keys) ➞ press [OK] ➞ [OK].
Editing Address Details You can change destination details as necessary. 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Address]. 2 Select the destination to be changed ➞ press [Edit]. Storing/Editing Address Book Settings Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list.
NOTE • For instructions on setting fax numbers, see "Fax Numbers," on p. 10-5. • For instructions on setting e-mail addresses, see "E-Mail Addresses," on p. 10-9. • For instructions on setting I-fax addresses, see "I-Fax Addresses," on p. 10-12. • For instructions on setting file server addresses, see "File Server Addresses," on p. 10-17. • For instructions on setting group addresses, see "Group Addresses," on p. 10-19. Finish editing the address details.
Storing/Editing Address Book Settings NOTE • If you want to manage destinations with the Access Number Management mode, set the Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) to 'On'. (See "Access Number Management," on p. 11-16.) • If there is any required destination setting that has not yet been set after registering the access number, the screen for specifying the destination settings is displayed again.
Erasing Addresses You can erase destinations stored in the address book. 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Address]. 2 Select the destination to be erased ➞ press [Erase]. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list.
Naming an Address Book Storing/Editing Address Book Settings You can assign a name to any subaddress book. 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Address Book Name]. 2 Select a subaddress book to name ➞ press [Register Name]. 3 Enter a name ➞ press [OK]. NOTE If you press [OK] without entering any characters, the subaddress book name reverts to its current name (default Address Book 1 to 10). 4 Press [OK].
Storing/Editing One-Touch Buttons You can store up to 200 destinations in the one-touch buttons. This section describes how to store/edit the destinations with the one-touch buttons feature. NOTE • Destinations stored in one-touch buttons are also displayed in the Address Book. • A new destination cannot be registered in a group destination that is stored in a one-touch button. The destination must be registered in a one-touch button in advance.
NOTE • One-touch buttons that already have destinations stored in them are displayed with a colored triangle ( ) in the lower right corner of the key. • If you select a one-touch button that already has destinations stored in it, the destinations are displayed. • If you register multiple destinations as a group address in a one-touch button, the number of destinations registered in the group address is displayed. 3 Select [Fax], [E-mail], [I-Fax], [File], [Group], or [Network Add. Book].
● If you select [File]: ❑ Enter a name for the file server address in accordance with steps 3 and 4 of "File Server Addresses," on p. 10-17. ❑ Press [One-touch Button Name]. ❑ Enter a name for the one-touch-button ➞ press [OK]. ❑ Specify the protocol, host name, file path, user, and password in accordance with steps 6 and 7 of "File Server Addresses," on p. 10-17. ● If you select [Group]: ❑ Enter a name for the group address in accordance with steps 3 and 4 of "Group Addresses," on p. 10-19.
NOTE To cancel a selected destination, select the destination again. ❑ If necessary, edit the contents of the destination. ❑ Press [One-touch Button Name] ➞ enter a name for the one-touch button ➞ press [OK]. IMPORTANT The information that can be obtained via the LDAP server consists of only names, e-mail addresses, and fax numbers. Press [OK].
Erasing One-Touch Buttons You can erase the destinations that you have stored in one-touch buttons. 2 Press (Additional Functions) ➞ [Address Book Settings] ➞ [One-touch Buttons]. Select the one-touch button containing the destination(s) you want to erase ➞ press [Erase]. If you know the one-touch button's three digit number, press [ ] (One-Touch Button Number) ➞ enter the three digit number of the desired one-touch button using (numeric keys).
10 10-40 Erasing One-Touch Buttons Storing/Editing Address Book Settings
System Manager Settings 11 CHAPTER This chapter describes the settings that can be made by the System Manager (the person in charge of the machine). System Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2 Communications Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-4 E-Mail/I-Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
System Settings Table The following items can be stored or set in System Settings from the Additional Functions screen.
Item Settings Delivered Applicable Page Restrict the Send Function Address Book Password Seven digits maximum Yes p. 11-15 Access Number Management On, Off*1 Yes p. 11-16 Fax: On, Off*1 E-mail: On, Off*1 I-Fax: On, Off*1 File: On, Off*1 Yes p. 11-16 Allow Fax Driver TX*2 On*1, Off Yes p. 11-17 Confirm Entered Fax Numbers*2 On, Off*1 Yes p. 11-18 Yes p.
Communications Settings This section describes the e-mail, I-fax, fax, and Memory RX Inbox settings. E-Mail/I-Fax Settings You can change the e-mail and I-fax transmission settings. The following settings are available. ■ Maximum Data Size for Sending Sets the maximum data size for outgoing e-mail messages and I-fax documents. If an e-mail message exceeds this data size limit, it is split up into several e-mail messages before being sent.
■ Default Subject The subject that you enter here is used as the default subject whenever you do not enter a subject when sending a job. ■ Print MDN/DSN on Receipt Sets whether to print notification e-mail messages that inform you of the successful delivery of I-fax jobs sent using the Full Mode. ■ Always Send Notice for RX Errors Sets whether to inform the sender that the e-mail message or I-fax was not received successfully.
: Specify the divided data TX timeout time by pressing [-] or [+]. : Press [Subject] ➞ enter a subject ➞ press [OK]. : [On]: Notification e-mail messages (MDN/DSN) that inform you of the successful delivery of jobs are printed. [Off]: Notification e-mail messages (MDN/DSN) that inform you of the successful delivery of jobs are not printed.
Fax Settings This section describes settings that the System Manager can make, including how to set the Send Start Speed, Receive Start Speed, RX (Receive) mode, and how to register a password. It also describes how to set, change, and erase settings for transferring received documents, and how to enable or disable certain settings. NOTE This mode is available only if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed.
2 Specify each setting ➞ press [OK]. : Press the Send Start Speed drop-down list ➞ select the desired start speed. If your document transmission is slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select [33600 bps], [14400 bps], [9600 bps], [7200 bps], [4800 bps], or [2400 bps]. : Press the Receive Start Speed drop-down list ➞ select the desired start speed.
Memory RX Inbox Settings There may be occasions when you want to store all incoming documents into memory until you are ready to print or send them. Locking the machine to receive and store all documents in memory is called Memory Lock. After Memory Lock is turned 'On', the machine will enter the Memory Lock mode. Documents received when the machine is in the Memory Lock mode are stored in memory until you unlock the memory with a password, and print or send them.
4 Press [Confirm] ➞ re-enter the password for confirmation using (numeric keys) ➞ press [OK] ➞ [OK]. If you do not want to set the Memory RX Inbox with a password, press [OK] without entering any numbers. You cannot store a password with only zeros as the number, such as <0000000>. If you enter a number that begins with zeros, the leading zeros are ignored. Example: If <02> or <002> is entered, <0000002> is stored. NOTE If Use Asterisks to Enter Access No.
Storing Received I-Fax Documents in Memory You can set the machine to store received I-fax documents in memory without printing them. This is referred to as I-Fax Memory Lock. You can later check the received documents in the Memory RX Inbox, and print or send them. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Communications Settings] ➞ [Memory RX Inbox Settings] ➞ [Use I-Fax Memory Lock]. 2 Select [On] or [Off] ➞ press [OK]. IMPORTANT If the message
2 Select [Everyday], [Select Days], or [Off]. ● If you select [Everyday]: ❑ Select a number ([1] to [5]) ➞ enter the start time using - (numeric keys) ➞ press [OK]. You can store up to five different start times. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m. 11:18 p.m. ➞ 0705 ➞ 2318 System Manager Settings If you make a mistake when entering the time, press entry ➞ enter another four digit number.
● If you select [Off]: ❑ Press [OK]. If you select [Off], Memory Lock will not automatically turn on at a specified time. You can manually turn Memory Lock On or Off by pressing [On] or [Off] under or on the Memory RX Inbox screen from the Inbox Selection screen of the Mail Box function. (See Chapter 6, "Sending and Receiving Documents Using the Inboxes," in the Copying and Mail Box Guide.
If you make a mistake when entering the time, press entry ➞ enter another four digit number. (Clear) to clear your ● If you select [Select Days]: ❑ Select a day of the week ([Sun] to [Sat]) ➞ select a number ([1] to [5]). ❑ Enter the end time using - (numeric keys) ➞ press [OK]. You can store up to five different end times for each day of the week. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m. 11:18 p.m.
Restricting Send Function You can set the Address Book with a password and set access numbers to restrict its use. Address Book Password You can set a password for the Address Book. If a password is set, restrictions can be placed on the registering, editing, and erasing of destinations. NOTE You can enter up to seven digits for the Address Book password. If you enter fewer than seven digits, the machine stores the password with leading zeros. - Example: If <321> is entered, <0000321> is stored.
Access Number Management You can set an access number for an address in the Address Book to restrict access to that address, and this restricts other users who do not know the access number from viewing and utilizing these special addresses. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Restrict the Send Function] ➞ [Access Number Management]. 2 Select [On] or [Off] ➞ press [OK]. If Access Number Management is set to 'On', the Recall mode cannot be used.
1 Press (Additional Functions) ➞ [System Manager Settings] ➞ [Restrict the Send Function] ➞ [Restrict New Addresses]. 2 Select [Fax], [E-mail], [I-Fax], or [File]. 3 Select [On] or [Off] ➞ press [OK]. Setting Whether to Allow Sending Using the Fax Driver You can set whether to disable the sending of faxes using the fax driver. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Restrict the Send Function] ➞ [Allow Fax Driver TX]. 2 Select [On] or [Off] ➞ press [OK].
Setting to Confirm Entered Fax Numbers This mode displays a confirmation screen when a user enters a fax number, to prevent misdialing. NOTE This mode is available only if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Restrict the Send Function] ➞ [Confirm Entered Fax Number]. 2 Select [On] or [Off] ➞ press [OK]. Details of each item are shown below. [On]: Displays a confirmation screen after a fax number is entered.
Restricting the Domains to Which E-mail/I-Fax Documents Can Be Sent You can restrict the domains to which documents can be sent via e-mail or I-fax. If you restrict the domains for sending, you can send documents only to destinations which belong the specified domain. 2 Press (Additional Functions) ➞ [System Settings] ➞ [Restrict the Send Function] ➞ [E-mail/I-Fax Domain Sending Restriction]. Select [On] for . If you select [Off], proceed to step 4.
● If you want to edit a domain: ❑ Select the desired registered domain ➞ press [Edit]. ❑ Press [Domain Name] ➞ edit the domain name ➞ press [OK]. ❑ Select [Permit] or [Reject] for ➞ press [OK]. : [Permit]: Allow sending to subdomains of the domain. [Reject]: Do not allow sending to subdomains of the domain. ● If you want to erase a domain: ❑ Select the domain that you want to erase ➞ press [Erase]. ❑ Press [Yes]. 4 Press [OK].
Setting to Always Add a Device Signature to PDF Documents This mode enables you to set whether to always add a device signature to sent PDF documents. NOTE This mode is available only if the optional Universal Send PDF Security Feature Set is activated. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Restrict the Send Function] ➞ [Always Add Device Signature to Send PDF]. 2 Select [On] or [Off] ➞ press [OK]. Details of each item are shown below.
Forwarding Settings You can set the machine to store received fax/I-fax documents in Confidential Fax Inboxes, or forward them to other machines or file servers. If a received document matches the forwarding conditions, it is forwarded to the specified destination. You can also set a specified time during which received fax/I-fax documents which match the forwarding conditions are forwarded. This section explains the conditions for forwarding, and how to register, change, and erase forwarding destinations.
*1 Received fax documents can be forwarded if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed. *2 If the subaddress and password attached to the received document match the information registered in Forwarding Settings in System Settings (from the Additional Functions screen), the documents are forwarded to their forwarding destinations regardless of the reception password setting. *3 If Store/Print Received Doc.
2 System Manager Settings 3 Press [Register]. To recall the forwarding settings of a received document that you have stored, press [1 Before], [2 Before], or [3 Before]. You can recall the last three forwarding settings. IMPORTANT • The forwarding settings are stored in memory if you press [OK] on the Register screen or the Edit screen. • Identical forwarding settings are stored only once in memory.
5 Enter a name for the forwarding condition ➞ press [OK]. NOTE If [Send Doc. Name] is not specified, the first 24 characters of the condition name are also stored as the document's name. However, you can change the document's name at any time. 7 Press [Forwarding Conditions]. Press the Receive Type drop-down list ➞ select [Fax] or [I-Fax]. If the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is not installed, this step is not necessary.
8 Set the forwarding conditions. ● If [I-Fax] is selected as the receive type: ❑ Press the To, From, or Subject drop-down list. The available forwarding conditions are: [disregarded]: Disregards the To, From, or Subject information as forwarding conditions. [equals]: Forwards the document if the From or Subject information matches all of the characters entered. [differs from]: Forwards the document if the To, From, or Subject information differs from the characters entered.
● If [Fax] is selected as the receive type (The optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed): ❑ Select the Fax Number, Subaddress, or Password drop-down list. The available forwarding conditions are: [disregarded]: Disregards the Fax Number information as a forwarding condition. [does not exist]: The Subaddress or Password information does not exist for the received document.
❑ If necessary, repeat this step for the other drop-down list(s). If you want to change the criteria for the forwarding conditions without changing the forwarding condition for the Fax Number, Subaddress, and Password drop-down lists, press [Set.] next to the criteria you want to change ➞ enter the new criteria ➞ press [OK]. If you select password as the forwarding conditions, press [Set.
NOTE If the selected destination is a group address which contains a User Inbox as a destination, the document is not sent and stored in that User Inbox. ● If you select [Address Book]: ❑ Select the forwarding destination ➞ press [OK]. If Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', and you want to select a destination that is stored with an access number, press [Access Number] ➞ enter the access number.
● If you select [Conf. Fax Inbox]: ❑ Select the desired Confidential Fax Inbox ➞ press [OK]. You cannot select multiple Confidential Fax Inboxes. If you want to send a link to a Confidential Fax Inbox via e-mail, press [URL Send]. If you set the machine to send a link via e-mail to the Confidential Fax Inbox in which the document is stored, you can check or perform operations on the document in the Confidential Fax Inbox, using the Remote UI (User Interface) of the machine.
● If you select [Everyday]: ❑ Enter the start time and end time using - (numeric keys) ➞ press [OK]. Enter all four digits of the time (including zeros), using 24-hour notation. NOTE If the end time is set earlier than the start time, the received documents will stop being forwarded at the specified end time on the following day. For example: Start time: 22:00, end time: 21:00 The end time refers to 21:00 on the following day. ● If you select [Period Specification]: ❑ Press [Add].
15 Press the Store/Print Received Doc. drop-down list ➞ select [On] or [Off]. If you selected a Confidential Fax Inbox as the forwarding destination, proceed to step 19. : [On]: The received document is stored in the Memory RX Inbox or printed. [Off]: The received document is not stored in the Memory RX Inbox or printed. NOTE • If is set to 'On' and Memory Lock mode is set to 'On', the received document is stored in the Memory RX Inbox.
NOTE • To cancel a selected destination, select the destination again. • To view the detailed information of a selected destination, select the destination ➞ press [Details]. • To be able to select a destination for the forwarding done notice, it is necessary to register destinations in the Address Book beforehand. (See "Storing New Addresses," on p. 10-5.
[PDF]: Sends the file in the PDF format regardless of the color mode. You can also specify [Trace & Smooth], [Compact], [OCR (Text Searchable)], and /or [Add Digital Signatures]. If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights. If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages], and the key remains unlit.
When Forwarding Destinations Do Not Match the Forwarding Conditions You can store the forwarding destinations of a received document if the forwarding settings of the received document are not registered, or if the received document does not match all of the forwarding conditions that you have specified.
3 Press [Forwarding Destination]➞ select [Address Book] or [Conf. Fax Inbox]. Details of each item are shown below. [Address Book]: Select to forward the received document to another machine (relay function). [Conf. Fax Inbox]: Select to store the received document in a Confidential Fax Inbox. NOTE If the selected destination is a group address which contains a User Inbox as a destination, the document is not sent and stored in that User Inbox.
NOTE • To cancel a selected destination, select the destination again. • To view the detailed information of a selected destination, select the destination ➞ press [Details]. • To be able to select a forwarding destination, it is necessary to register destinations in the Address Book beforehand. (See "Storing New Addresses," on p. 10-5.
6 Press the Store/Print Received Doc. drop-down list ➞ select [On] or [Off]. If you select a Confidential Fax Inbox as the forwarding destination, proceed to step 11. : [On]: The received document is stored in the Memory RX Inbox or printed. [Off]: The received document is not stored in the Memory RX Inbox or printed. NOTE • If is set to 'On' and Memory Lock mode is set to 'On', the received document is stored in the Memory RX Inbox.
NOTE • To cancel a selected destination, select the destination again. • To view the detailed information of a selected destination, select the destination ➞ press [Details]. • To be able to select a destination for the forwarding done notice, it is necessary to register destinations in the Address Book beforehand. (See "Storing New Addresses," on p. 10-5.
[TIFF/PDF Auto Select]: Sends the file in either the TIFF (Black-and-White) or PDF (Grayscale/Color) format. [Divide into Pages] is not available if this key is selected. [TIFF/JPEG Auto Select]: Sends images in either the TIFF (Black-and-White) or JPEG (Grayscale/Color) format. [Divide into Pages] is available if this key is selected. System Manager Settings [PDF]: Sends the file in the PDF format regardless of the color mode.
3 Check or change the forwarding settings ➞ press [OK]. NOTE For instructions on changing forwarding settings, see "Storing Forwarding Settings," on p. 11-23. Forwarding Received Documents You can set whether received documents are forwarded. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Forwarding Settings]. 2 Select the desired forwarding setting ➞ press [Validate/Invalidate]. : The received document is forwarded to the specified destination if it matches the forwarding conditions.
Printing Forwarding Settings You can print a list of the stored forwarding settings. 1 2 Press (Additional Functions) ➞ [System Settings] ➞ [Forwarding Settings]. Press [Print List]. NOTE The forwarding settings can be printed only if 11" x 17", LGL, LTR, or LTRR paper (plain, recycled, or color paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'.
LDAP Server Settings If the information for an LDAP (Lightweight Directory Access Protocol) server is registered in the machine, you can search for e-mail addresses and fax numbers via the LDAP server. E-mail addresses and fax numbers obtained via the server can be specified as destinations or stored in the Address Book. NOTE • The following types of LDAP servers can be used with this machine: - Windows 2000 Server with Active Directory - Novell NetWare 5.
[Server Address]: Press [Server Address] ➞ enter the server's address ➞ press [OK]. [Location to Start Search]: Press [Location to Start Search] ➞ enter the location to start searching ➞ press [OK]. If the server's LDAP version is 3, then you do not have to specify [Location to Start Search]. (If the LDAP version is 3, the machine automatically retrieves settings from the server, and sets the location to start searching.) If the server's LDAP version is 2, you have to specify [Location to Start Search].
IMPORTANT If is set to 'Use (security auth.)' for the LDAP server and Reverse DNS Lookup (a function that looks up the host name from the IP address) is not supported, enter a host name instead of an IP address. Select [Do not use], [Use], or [Use (security auth.)] for . IMPORTANT • [Use (security auth.)] next to can be selected only if the LDAP server is running on Windows 2000 Server with Active Directory.
● If [Use] is selected: ❑ Specify each setting ➞ press [OK]. [User]: Press [User] ➞ enter a user name ➞ press [OK]. System Manager Settings Enter the user name according to the type of LDAP server you are using. • If you are using Windows 2000 Server with Active Directory: Press [User] ➞ enter "Windows domain name/Windows user name". Example: If is the Windows domain name, and is the Windows user name: team1/user1 • If you are using Novell NetWare 5.
● If [Use (security auth.)] is selected: ❑ Specify each setting ➞ press [OK]. [User]: Press [User] ➞ enter a user name ➞ press [OK]. Example: If is the Windows user name: user1 [Password]: Press [Password] ➞ enter a password ➞ press [OK]. Re-enter the password for confirmation ➞ press [OK]. [Domain Name]: Press [Domain Name] ➞ enter a domain name ➞ press [OK]. Enter the directory tree name of the Active Directory, such as .
Changing an LDAP Server Setting You can change the settings for a stored LDAP (Lightweight Directory Access Protocol) server. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Register LDAP Server]. 2 Select the LDAP server whose settings you want to change ➞ press [Edit]. 3 Change the necessary settings ➞ press [Next]. System Manager Settings 4 Select [Do not use], [Use], or [Use (security auth.)] for ➞ change the settings for the selected mode ➞ press [OK].
Registering/Editing LDAP Search Attributes You can register or edit the LDAP search attributes. 2 Press (Additional Functions) ➞ [System Settings] ➞ [Register LDAP Server] ➞ [Register/Edit LDAP Search]. Register/edit the LDAP search attributes. ● To register a search attribute: System Manager Settings 1 ❑ Press [Not Reg'd 1] or [Not Reg'd 2] ➞ [Register/Edit]. ❑ Press [Display Name] ➞ enter the name to display ➞ press [OK]. ❑ Press [Attribute Name] ➞ enter the attribute name ➞ press [OK].
NOTE You can only edit the two search attributes displayed as 'Not Registered' by default. You cannot edit the Name, E-mail, Fax, Organization, and OrganizationUnit attributes. ❑ Press [OK]. Printing LDAP Server Settings You can print the LDAP server settings. NOTE For more information on the Registered LDAP Server List, see "Registered LDAP Server List," on p. 14-16. 1 2 Press (Additional Functions) ➞ [System Settings] ➞ [Register LDAP Server]. Press [Print List].
Printing Communication Reports 12 CHAPTER This chapter explains the method of setting the contents of a communications report and printing lists. Report Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-2 Specifying Report Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-4 Send TX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Report Settings Table The following items can be stored or set in Report Settings from the Additional Functions screen. ■ Settings Settings Delivered Applicable Page For Error Only*1, On, Off Report with TX Image: On*1, Off Report with Color TX Image: On, Off*1 Yes p. 12-4 Yes p. 12-5 Yes p. 12-7 Yes p. 12-8 Yes p. 12-9 Yes p.
■ Print List Item Settings Delivered Applicable Page Address Book List Address Book 1 to 10, One-touch Buttons Print List: Print No p. 12-11 User's Data List Print List No p. 12-12 Print List No p. 12-12 Send Fax*2 User's Data List *2 Indicates item that appears only if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed.
Specifying Report Settings You can specify how various reports are printed. NOTE The reports can be printed only if 11" x 17", LGL, LTR, or LTRR paper (plain, recycled, or color paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'. (See Chapter 4, "Customizing Settings," in the Reference Guide.
2 Select [For Error Only], [On], or [Off]. ● If you select [For Error Only] or [On]: ❑ Select [On] or [Off] for . : [On]: Part of the sent document is printed on the Send TX Report. [Off]: The contents of the sent document are not printed on the Send TX Report. ❑ Select [On] or [Off] for ➞ press [OK]. : [On]: Color documents are printed on the Send TX Report.
Printing Communication Reports NOTE • If Job Log Display in System Settings (from the Additional Functions screen) is set to 'Off', [Activity Report] is not displayed. • If Job Log Display in System Settings (from the Additional Functions screen) is changed from 'Off' to 'On', the following settings are switched to 'Off' automatically: - Auto Print - Daily Activity Report Time • E-mail, I-fax, file server, and User Inbox transmission logs are printed.
Enter all four digits of the time (including zeros), using 24-hour notation. ➞ 0705 11:18 p.m. ➞ 2318 Examples: 7:05 a.m. If you make a mistake when entering the time, press ➞ enter another four digit number. (Clear) to clear your entry If the number of send and receive transmissions exceeds 100 before the specified time, an Activity Report of the most recent 100 transmissions is printed.
2 Select [For Error Only], [On], or [Off]. ● If you select [For Error Only] or [On]: ❑ Select [On] or [Off] for ➞ press [OK]. : [On]: Part of the sent document is printed on the Fax TX Report. [Off]: The contents of the sent document are not printed on the Fax TX Report. ● If you select [Off]: ❑ Press [OK]. The Fax TX Report is not printed. Fax Activity Report The Fax Activity Report is a printed log that shows the results of send and receive jobs.
2 Specify each setting ➞ press [OK]. : [On]: The Activity Report is automatically printed when the number of send and receive transmissions reaches 40. [Off]: The Activity Report is not automatically printed when the number of send and receive transmissions reaches 40. : [On]: The Fax Activity Report is printed at the specified time. [Off]: The Daily Activity Report Time setting is not specified.
1 Press (Additional Functions) ➞ [Report Settings] ➞ [Fax] under ➞ [Fax RX Report]. 2 Select [For Error Only], [On], or [Off] ➞ press [OK]. Details of each item are shown below. [For Error Only]: Prints a Fax RX Report only when a reception error occurs. [On]: Prints a Fax RX Report each time a document is received. [Off]: Does not print a Fax RX Report.
Printing Lists You can print the contents of the Address Book or a list of Send settings that have been specified from the Additional Functions screen. NOTE The lists can be printed only if 11" x 17", LGL, LTR, or LTRR paper (plain, recycled, or color paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'. (See Chapter 4, "Customizing Settings," in the Reference Guide.
User's Data List You can print a list of Send or Fax settings that have been specified from the Additional Functions screen. This is useful for checking the details of the settings. NOTE • The following two types of User's Data Lists are available: - Send: Prints all information related to the Send function stored from the Additional Functions screen. - Fax: Prints all information related to the Fax function stored from the Additional Functions screen.
Troubleshooting 13 CHAPTER This chapter describes the procedures for taking corrective action in the event that trouble occurs. The end of the chapter shows you how to respond to error messages and contains a list of frequently asked questions and answers. When Problems Occur . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-2 Sending Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
When Problems Occur Sending Documents Troubleshooting Canceling transmissions. Q How do you cancel a transmission while a document is being scanned? A Press (Stop) on the control panel, or press [Cancel] on the touch panel display. Q How do you cancel a transmission after the document has been scanned? A If you are sending the document by any other sending method besides fax, press [System Monitor] ➞ [Send] ➞ [Status] ➞ select the document that you want to cancel ➞ press [Cancel] ➞ [Yes].
Document cannot be sent. Q Is the destination setting correct? A Check the destination setting of the recipient. Q Is the destination stored in the Address Book correct? A Check the destination in the Address Book. (See "Editing Address Details," on p. 10-30.) Q Has trouble occurred in the remote machine? A Check to ensure that the remote machine can receive documents. If it cannot, check to see whether the machine is turned OFF, is out of recording paper, or has insufficient available memory.
Memory is full. Q Are unwanted documents stored in memory? A Check the TX Document and RX Document memory, and erase unnecessary documents and documents with errors from memory. (See "Erasing Received Documents," on p. 6-8, and Chapter 2, "Introduction to the Mail Box Functions," in the Copying and Mail Box Guide.) The document does not print clearly on the remote machine. Q Is the platen glass clean? A Use your machine to make a copy of the document, and check it for streaks.
The remote machine is slow to switch over to the receiving mode, and errors always occur (if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed). Q Is a pause inserted in the fax number? A If you are sending to a machine that is slow in switching over to fax receiving, insert a pause after the destination's fax number. Receiving Documents The machine does not receive documents.
Documents cannot be received in Confidential Fax Inboxes. Q Are the forwarding conditions in Forwarding Settings in System Settings (from the Additional Functions screen) set correctly? A Check the Forwarding Conditions, and inform the sender of those settings. (See "Forwarding Settings," on p. 11-22.) Q Is Forwarding Settings set to 'On' using [Validate/Invalidate]? A Forwarding Settings must be set to 'On' to be effective. (See "Forwarding Settings," on p. 11-22.
Other Situations Transmissions are slow. Q Are documents being sent at a high resolution? A It is recommended that you send documents containing text only in a lower resolution. (See "Resolution," on p. 3-12.) Fax transmissions are slow (if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed). Q Is the ECM TX or ECM RX set to 'On'? A Set ECM TX and ECM RX to 'Off'. (See "ECM Transmission," on p. 9-43, and "ECM Reception," on p. 9-48.
Documents cannot be sent overseas (error code #18) (if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed). Q Is a pause inserted in the fax number? A Insert a pause after the country code, or after the fax number of the recipient, and then dial the number again. (See "Specifying a Fax Number," on p. 2-2.) A Change the Long Distance setting on the Option screen if you are sending documents to destinations stored in the Address Book.
Error Messages This section explains the various messages that appear on the touch panel display, along with possible causes and remedies. For explanations of messages that are not listed here, see the Reference Guide and Network Guide. Self-Diagnostic Display Perform the necessary procedures according to the displayed self-diagnostic error message.
No response from the server. Check the settings. Cause The specified server settings are incorrect, or the server is not turned ON. Alternatively, the machine's TCP/IP resources may be low. Remedy Wait for a while, and then try browsing again. If there is still no response from the server, try selecting another server. NetWare is in use. Wait for a moment, then perform operation again. Cause You cannot browse the network because NetWare is printing through a PServer or NDS PServer.
Cannot find the selected server. Check the settings. Cause 1 The IP address that the machine should connect to cannot be determined. Remedy 1 Check the DNS Server Settings in TCP/IP Settings in Network Settings in System Settings (from the Additional Functions screen). (See Chapter 3, "Using a TCP/IP Network," in the Network Guide.) Remedy 2 Check whether the DNS server's DNS settings are correct.
Check the user name and password or check settings. Cause 1 When setting Login Information for the LDAP server to 'Use' or 'Use (security auth.)', the user name or password is incorrect. Remedy Check the User Name and Password settings when in Register LDAP Server in System Settings (from the Additional Functions screen) is set to 'Use' or 'Use (security auth.)'. (See "Registering an LDAP Server," on p. 11-43.
Search condition includes characters that cannot be used with the selected server. Cause 1 "\" is used in the search criterion. Remedy Remove "\" from the search criterion, and then search again. Cause 2 The combination of characters used in the search criterion does not constitute an acceptable search criterion. • There is an unequal number of "(" and ")". • "*" is not placed within "( )". Remedy Make sure that the characters for the search criterion are combined properly, and then search again.
List of Error Codes without Messages If an error occurs while a document is being sent or received, an error code is displayed on the job log in the System Monitor screen, and is included in various reports. Check what the error code is, and then take the required steps to solve the problem. (See "Report and List Samples," on p. 14-2, and Chapter 9, "Checking/ Changing the Send/Receive Status.") NOTE If a send job is canceled, is printed in the Results column on the Send report.
# 009 Cause 1 There is no paper. Remedy Load paper. (See Chapter 7, "Routine Maintenance," in the Reference Guide.) Cause 2 The paper drawer is not correctly inserted into the machine. Remedy Insert the paper drawer properly. # 011 Cause The document that you are sending is not placed correctly. Remedy Place the document properly into the feeder or on the platen glass, and try sending again. # 012 Cause The document could not be sent because the receiving fax machine was out of paper.
# 022 Cause 1 Forwarding could not be performed because all of the addresses stored in the specified group destination have been deleted, or User Inboxes are specified as the group destination. Remedy Re-enter group destination, and try sending again. Cause 2 Transmission could not be performed because the specified destination was deleted while the documents were waiting to be sent. Remedy Re-enter the destination in the Address Book, and try sending again.
# 107 Cause The document could not be sent because there was insufficient memory available. Remedy 1 Resend the document at a lower resolution. Remedy 2 Erase unnecessary documents to make more memory available. Remedy 3 If this problem occurs frequently, contact your local authorized Canon dealer. # 701 Cause 1 The specified Department ID does not exist, or the password has changed. Remedy Enter the correct Department ID or password using the control panel, and then try sending again.
# 704 Cause An error occurred while reading address information from the Address Book. Remedy Check the address settings. If the machine still does not operate normally, turn the main power OFF, and then back ON. (See Chapter 1, Before You Start Using This Machine, in the Reference Guide.
# 713 Cause The document in the inbox was deleted before its link was sent via e-mail. Remedy Store the necessary document in the inbox again, and then try to send the link via e-mail. # 751 Cause The server is not functioning. The network is down (the server is unable to connect to the network or was disconnected). Remedy Check the recipient's address. Check that the network is up. # 752 Cause The SMTP server name for e-mail or I-fax is not correct, or the server is not functioning.
# 755 Cause 1 You cannot send jobs because TCP/IP is not functioning correctly. Remedy Check TCP/IP Settings in Network Settings in System Settings (from the Additional Functions screen). Cause 2 The IP address is not set. Remedy Check TCP/IP Settings in Network Settings in System Settings (from the Additional Functions screen). Cause 3 When the machine was turned ON, an IP address was not assigned to the machine by the DHCP, RARP, or BOOTP server.
# 770 Cause Data could not be sent with WebDAV, because the WebDAV server or proxy server does not support SSL communications. Remedy 1 Check the settings of the WebDAV server. Remedy 2 Check the proxy server if you are communicating via a proxy server. # 801 A timeout error occurred while the machine was communicating with the SMTP server to send an e-mail message or send/receive an I-fax. Remedy Check that the SMTP server is functioning normally. Check the network status.
# 802 Cause The name of the SMTP Server in E-mail/I-Fax settings in Network Settings in System Settings (from the Additional Functions screen) is incorrect. The DNS server name in DNS Server Settings in TCP/IP Settings in Network Settings in System Settings (from the Additional Functions screen) is incorrect. (See Chapter 3, "Using a TCP/IP Network," in the Network Guide.) Connection to the DNS server failed.
# 810 Cause 1 A POP (Post Office Protocol) server connection error occurred while receiving an I-fax. Remedy Check the POP Server name in E-mail/I-Fax in Network Settings in System Settings (from the Additional Functions screen). Confirm that the POP server is functioning normally. Check the network status. Cause 2 The POP server returned an error during the connection. Remedy Check the POP Server name in E-mail/I-Fax in Network Settings in System Settings (from the Additional Functions screen).
# 820 Cause You have received data that cannot be processed (BASE 64 or uuencode is incorrect). Remedy Check the settings, and ask the sender to resend the data. # 821 Cause You have received data that cannot be processed (TIFF analysis error). Remedy Check the settings, and then ask the sender to resend the data. # 822 Cause You have received data that cannot be processed (image data cannot be decoded). Remedy Check the settings, and then ask the sender to resend the data.
# 830 Cause A DSN (Delivery Status Notification) error notification is received because of an incorrect I-fax address or destination setting, or because the data size of the sent documents exceeds the mail server capacity. Remedy 1 Check the I-fax address or destination setting. Remedy 2 Set Maximum Data Size for Sending in E-mail/I-Fax Settings in Communications Settings in System Settings (from the Additional Functions screen) so that it is less than the mail server capability.
# 834 Cause An MDN (Mail Delivery Notification) error notification is received because of an incorrect I-fax address or destination setting, or because trouble has occurred in the network or mail server. Alternatively, the memory of the receiving machine is full. Remedy Check the I-fax address and destination settings. # 835 Cause The maximum number of text lines for receiving an I-fax has been exceeded.
# 842 Cause Authentication using the client certificate was requested by the mail server for sending an e-mail message or I-fax. Remedy 1 Set Allow SSL in Network Settings in System Settings (from the Additional Functions screen) to 'Off'. (See Chapter 3, "Using a TCP/IP Network," in the Network Guide.) Remedy 2 Change the mail server settings so that the client certificate is not requested.
# 851 Cause 1 There is insufficient memory remaining in the system. Remedy Check the system's available memory, and delete unnecessary documents in the inboxes. (See "Erasing Received Documents," on p. 6-8, and Chapter 2, "Introduction to the Mail Box Functions," in the Copying and Mail Box Guide.) Cause 2 The scanned document cannot be stored because there are more than 1,500 documents or 6,000 pages in the specified inbox. Remedy Delete unnecessary documents from the specified inbox.
# 853 Cause 1 The job could not be executed due to a lack of resources when trying to print a large number of pages. Remedy Reduce the number of pages to print, or try printing again when no other print jobs are reserved. Cause 2 The job could not be executed because it was canceled from the printer driver while the print data was being sent from the computer to the machine. Remedy Try printing again.
# 859 Cause 1 A compression error occurred with the image data. Remedy Check the print settings, and try printing again. Cause 2 An original was not scanned properly, or the orientation of the original was incorrect. Remedy Check the scan settings, and try scanning again. # 860 Cause 1 A paper jam occurred during printing. Remedy Try printing again. Cause 2 Recovery printing was not performed. Remedy Try printing again.
# 862 Cause 1 The saddle finisher trays have exceeded their stacking limits. (See Chapter 9, Appendix, in the Reference Guide.) Remedy Change the print data or print settings, and try printing again. Cause 2 A combination of settings which is not supported was set. Remedy Change the print data or print settings, and try printing again. Cause 3 Image data or data which is not guaranteed to be compatible was printed. Remedy Change the print data or print settings, and try printing again.
# 868 Cause Failed to communicate with the destination when sending with WebDAV, because access via a proxy server was requested (received HTTP Error 305: Use Proxy). Remedy 1 Check the settings of the WebDAV server. Remedy 2 Check Proxy Settings in TCP/IP Settings in Network Settings in System Settings (from the Additional Functions screen). (See Chapter 3, "Using a TCP/ IP Network," in the Network Guide.
# 873 Cause Received a response from the destination stating that proxy authentication failed when sending with WebDAV (received HTTP Error 407: Method Not Allowed). Remedy Check Proxy Settings in TCP/IP Settings in Network Settings in System Settings (from the Additional Functions screen). (See Chapter 3, "Using a TCP/ IP Network," in the Network Guide.
# 878 Cause Received a response from the destination stating that the server encountered an unexpected condition that prevented it from executing the request when sending with WebDAV (received HTTP Error 500: Internal Server Error). Remedy Check the settings of the WebDAV server. # 879 Cause Received a response from the destination stating that the server does not support the necessary functions to execute the request when sending with WebDAV (received HTTP Error 501: Not Implemented).
# 882 Cause Received a response from the destination stating that the proxy server failed to communicate with the server above it when sending with WebDAV (received HTTP Error 504: Gateway Timeout). Remedy 1 Check the settings of the WebDAV server. Remedy 2 Check the settings of the proxy server.
# 899 Cause The e-mail message or I-fax has been successfully sent, but reception may be incomplete because the transmission was relayed via multiple servers. Remedy 1 Confirm whether reception was completed. Remedy 2 Check if you received an error notification. # 995 Reserved communication jobs were cleared. Remedy Reserve the jobs again, if necessary.
Questions & Answers Q Can the machine automatically resend documents when there are errors in transmission? A If you are sending the document by any other sending method besides fax, specify the Retry Times setting. To access the Retry Times setting, press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under ➞ [▼] ➞ [Retry Times]. (See "Number of Retry Attempts," on p. 9-13.
Q What happens to a document that has not been completely received when a blackout occurs? A The document, up to the last page that was successfully received, is printed. Q What happens to documents in memory and the memory settings if power is interrupted? A Documents that are stored in the system's memory remain in memory even when power to the machine is interrupted. Similarly, the contents of the Address Book are also stored permanently in memory.
Q A Can I change the data size of an e-mail message or I-fax before sending it? You can specify the Maximum Data Size for Sending setting according to your needs. To access this setting, press (Additional Functions) ➞ [System Settings] ➞ [Communications Settings] ➞ [E-mail/I-Fax Settings]. For e-mail, the send job is split up into several e-mail messages before being sent, so that the data size of each e-mail message does not exceed the set limit.
Troubleshooting 13 13-40 Questions & Answers
Appendix 14 CHAPTER This chapter provides the reports and lists of activity management, specifications, glossary, and index. Report and List Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-2 Send Job List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-2 Send TX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Report and List Samples NOTE The fax numbers and addresses used in these sample reports are fictitious. Send Job List You can view the list of send jobs and their statuses. The Send Job List can be printed from the System Monitor screen. (See "Printing the Send Job Status/Log," on p. 8-8.) 02/14/2006 TUE 16:39 . 001 iR C3380i ********************* *** *** ********************* SET TIME ST. TIME 02/14 15:49 22:00 DESTINATION ADDRESS DESTINATION ID tom@example.com t o m JOB NO. 0001 01 starfish.
■ DESTINATION ID The name of the recipient is printed. ■ JOB NO. The four digit number, that is automatically assigned when the document is accepted for sending, is printed. ■ MODE The type and mode of transmission are printed. Transmission type: Send (TX) Mode of transmission: FTP, SMB, IPX, WebDAV, User Inbox (BOX), I-Fax (I-FAX), E-mail (MAIL), Fax (FAX) ■ PGS. The number of pages that were sent successfully to the remote party is printed.
NOTE • The results of e-mail, I-fax, file server, and User Inbox transmission can be printed.
Fax TX Report/Fax Error TX Report This report indicates items, such as the fax number of the party to which you sent documents, the result of communication, and other information, to enable you to check whether the documents were sent correctly to the intended destination. You can set whether to automatically print a Fax TX Report after sending documents. (See "Fax TX Report," on p. 12-7.) 02/14/2006 TUE 13:43 FAX 012XXXXXXX .
■ PSWD/SUBADDRESS A subaddress is printed, if specified. The password is not printed to maintain security. ■ DESTINATION ID The name of the remote party is printed. ■ ST. TIME (Start Time) The date and time (in 24-hour notation) at which the document started to transmit are printed. ■ USAGE T The time taken (in minutes and seconds) to send the document from start to finish is printed. ■ PGS. The number of pages that were sent successfully to the recipient is printed.
NOTE • This mode is available only if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed. • You can also print a Multi TX/RX Report with an image of the sent original attached to it. (See "Fax TX Report," on p. 12-7.) ■ JOB NO. The four digit number, that is automatically assigned when the document is accepted for sending, is printed. ■ DEPT. ID If Department ID Management is set, the Department ID is printed. ■ PGS.
Fax RX Report This report is used to check if documents were received successfully by this machine. You can set whether to automatically print a Fax RX Report. (See "Fax RX Report," on p. 12-9.) 02/14/2006 TUE 13:03 FAX 012XXXXXXX i R C3380i . 001 *************************** FAX RX REPORT *** *** *************************** RECEPTION OK JOB NO. DESTINATION ADDRESS PSWD/SUBADDRESS DESTINATION ID ST. TIME USAGE T PGS.
■ USAGE T The time taken (in minutes and seconds) to receive the document from start to finish is printed. ■ PGS. The number of pages that were received successfully is printed. ■ RESULT If the documents were received successfully, "OK" is printed. If a reception error occurred, "NG" (No Good) is printed. If a reception error occurred, the page number in which the error occurred, and the error code number are printed.
■ DESTINATION ADDRESS The fax number of the sender is printed, up to the first 20 digits. ■ PSWD/SUBADDRESS A subaddress is printed if specified. The password is not printed to maintain security. ■ DESTINATION ID The name of the sender is printed. ■ ST. TIME (Start Time) The date and time (in 24-hour notation) at which the document started to be received are printed. ■ USAGE T The time taken (in minutes and seconds) to receive the document from start to finish is printed. ■ PGS.
Activity Report This report is a list which enables you to check the results of all sending and receiving transactions. An Activity Report can be printed either automatically or manually. An Activity Report is automatically printed when either the number of communication results reaches 100, or a specified time is reached. The send and receive logs can also be printed separately. An Activity Report can be printed manually at any time from the System Monitor screen.
■ DESTINATION ADDRESS The address of the recipient is printed. If the send job is sent to a file server (FTP, SMB, IPX, or WebDAV), the path name is printed on the second line. If a subaddress is specified for sending a fax, the destination address is printed on the second line. ■ DESTINATION ID The name of the recipient is printed. ■ JOB NO. The four digit number, that is automatically assigned when the document is accepted for sending or receiving, is printed.
NOTE If a field exceeds its display capacity, only those characters that fit in the display are printed. Fax Activity Report The Fax Activity Report is a printed log that shows the results of send and receive jobs. A Fax Activity Report can be printed either automatically or manually. A Fax Activity Report is automatically printed when either the number of communication results reaches 40, or a specified time is reached. You can set whether to automatically print an Activity Report.
■ DESTINATION ADDRESS The name and fax number of the remote party are printed. If a subaddress or sender's name has been specified, it is printed beneath the fax number. ■ NO. The four digit number, that is automatically assigned when the document is accepted for sending or receiving, is printed. Numbers between 0001 and 4999 are for sending, while numbers between 5001 and 9999 are for receiving. ■ MODE The communicated contents and the Communication mode are printed.
Forwarding Conditions List You can print the contents of the forwarding settings that have been specified. Manually print the Forwarding Conditions List whenever necessary. (See "Printing Forwarding Settings," on p. 11-42.) 02/14/2006 TUE 15:30 iR C3380i . 001 ************************************ FORWARDING CONDITIONS LIST *** *** ************************************ CONDITION NAME FORWARD W/O CONDITIONS (I-FAX RX) ON/OFF OFF FORWARDING DESTINATION FWDING DESTIN. TYPE I-FAX FWDING DESTIN.
Registered LDAP Server List You can print the registered LDAP server settings. (See "Printing LDAP Server Settings," on p. 11-50.) 02/14/2006 TUE 15:30 iR C3380i **************************************** *** R E G IS T E R E D L D A P S E R V E R L IS T *** **************************************** abc hostname.example.com "ou=ffm, o=mip" Off 389 100 60 sec. USE abcdefg Off VER.3(UTF-8) SERVER NAME SERVER ADDRESS LOCATION TO START SEARCH USE SSL PORT NUMBER MAX. NO.
Address Book List You can print the contents of the Address Book (subaddress books 1 to 10 or one-touch buttons). Manually print the list of the selected Address Book whenever necessary. (See "Address Book List," on p. 12-11.) 02/14/2006 TUE 15:30 .
• If the Class is "FAX": The fax number is printed on the first line, and the subaddress on the second line, if it is specified. • If the Class is "GROUP": Appendix The destinations stored in the group address are printed on the second line and continue down in a list. If a file server is stored in the group address, no additional information is printed on the second line.
User's Data List The User's Data List prints out the Send Settings made in Communications Settings, Report Settings, and System Settings (from the Additional Functions screen). Manually print the User's Data List whenever necessary. (See "User's Data List," on p. 12-12.) 02/14/2006 TUE 15:30 iR C3380i .
02/14/2006 TUE 11:15 FAX 012XXXXXXX iR C3380i ********************************* USER'S DATA LIST (FAX) *** *** ********************************* COMMUNICATIONS SETTINGS FAX SETTINGS USER SETTINGS UNIT TELEPHONE # TEL LINE TYPE VOLUME CONTROL ALARM VOLUME MONITOR VOL.
Specifications Specifications are subject to change without notice for product improvement or future release. Universal Color Send ■ Scan Features Item Specifications FTP (TCP/IP), SMB (TCP/IP), NCP (IPX), WebDAV Data Format TIFF, JPEG, PDF Resolution 100 x 100 dpi, 150 x 150 dpi, 200 x 100 dpi, 200 x 200 dpi, 200 x 400 dpi, 300 x 300 dpi, 400 x 400 dpi, 600 x 600 dpi System Environment Windows 98/Me/XP, Windows 2000 Server/Professional (SP1 or later), Windows Server 2003, Novell Netware 3.2/ 4.
■ E-mail and I-Fax Features Item Communication Protocol Specifications SMTP, POP3, I-Fax (Simple, Full) For Sending E-mail Resolution Black-and-White 200 x 100 dpi, 200 x 200 dpi, 200 x 400 dpi*2, 300 x 300 dpi*2, 400 x 400 dpi*2, 600 x 600 dpi*2 Color 100 x 100 dpi*2, 200 x 200 dpi*2, 300 x 300 dpi*2, 400 x 400 dpi*2, 600 x 600 dpi*2 For Sending I-Fax E-mail Format 100 x 100 dpi, 150 x 150 dpi, 200 x 100 dpi, 200 x 200 dpi, 200 x 400 dpi, 300 x 300 dpi, 400 x 400 dpi, 600 x 600 dpi TIFF, JPEG, P
Super G3 FAX Board Item Specifications Telephone Line Used/Number of Lines Public Switched Telephone Network, Facsimile network 1 line Scan line Density (Scan, Transmission) Standard: Fine: Super-Fine: Ultra-Fine: Transmission Speed Super G3: 33.6 kbps, G3: 14.
Super G3 Multi-Line Fax Board Item Telephone Line Used/Number of Lines Public Switched Telephone Network, Facsimile network 2 lines Scan line Density (Scan, Transmission) Standard: Fine: Super-Fine: Ultra-Fine: Transmission Speed Super G3: 33.6 kbps, G3: 14.
Glossary A Activity Report A record listing all documents that have been sent and received. ADF Automatic Document Feeder. Originals placed in the feeder are automatically fed sheet by sheet to the platen glass for scanning. The feeder also automatically turns over two-sided originals to make one- or two-sided prints.
C CCITT/ITU-T A committee that sets international standards for telecommunications. CCITT/ITU-T was formerly known as CCITT (Consultative Committee for International Telegraph and Telephone), but is now succeeded by ITU-T (International Telecommunications Union-Telecommunications Sector). CMYK Cyan (C), Magenta (M), Yellow (Y), and Black (K). CMYK is the standard color model used for offset printing of full-color documents, using the secondary colors of light (plus black).
Device signature certificate The device signature certificate, when used with a private key inside the machine, enables you to add a digital signature to a scanned document. This enables the recipient to verify which machine scanned the document. DHCP Dynamic Host Configuration Protocol. A protocol which automatically specifies the network settings of a client on a TCP/IP network.
E ECM Error Correction Mode. Reduces system and line errors when sending or receiving from another fax machine with ECM capability. ECM divides a page into blocks and inspects each block for data lost through poor transmission. If part of the data is missing in a certain block, ECM retransmits that data from the beginning of the block until it confirms that all of the data within the block has been transmitted successfully. In this way, ECM guarantees that a good image can be received at the receiving end.
FTP File Transfer Protocol. A client-server protocol enabling a user to transfer files on one computer to and from another computer over a TCP/IP network. The File Transfer Protocol also governs the client program with which the user transfers files.
J JBIG Joint Bi-level Image Experts Group. An experts group file specification that defines a standard for compressing (reducing the size of) image files without any loss in image information. Files containing photographic images in Web pages are generally compressed so they can be transferred across the Internet more quickly. JPEG, the format currently used, causes some loss in image data after compression, and so reduces image quality. JBIG compression overcomes this shortcoming.
M MEAP Multifunctional Embedded Application Platform. A system enabling the installation of the Java platform and Java applications on your machine. Utilization of MEAP also enables you to install and uninstall MEAP applications. Memory Lock Usually a document is printed as soon as it is received; but with Memory Lock, all documents received are stored in memory until you enter a password to print them.
NetWare Novell NetWare. Novell's client-server network operating system for the IBM PC. NetWare uses the IPX/SPX, NetBEUI, or TCP/IP network protocol. NetWare supports MS-DOS, Microsoft Windows, OS/2, and Macintosh clients. NetWare for UNIX gives users access to UNIX hosts. O OS/2 A family of multitasking operating systems developed by IBM for Intel x86-based computers. OS/2 provides a graphical user interface similar to Windows, as well as a command line interface similar to DOS.
PDF (Compact) One of the file formats available in this machine. The text and image portions of an original are processed separately to achieve a high level of compression without compromising the quality of the text. The resulting file or data size is smaller than that achieved by conventional PDF, and is therefore recommended for jobs that are to be sent over the network. PDF (OCR) A file format that performs OCR (Optical Character Recognition) processing on a scanned document.
R Resolution The density of dots attained by a device, such as a fax, scanner, or printer, in producing an image. Expressed in terms of dots per inch (dpi). Low resolution causes font characters and graphics to have a jagged appearance. Higher resolution means smoother curves and angles, as well as a better match to traditional typeface designs. Resolution values are represented by horizontal data and vertical data (e.g., 600 x 600 dpi).
Sequential Broadcast Sequential Broadcasting enables you to send a scanned document to up to 256 destinations simultaneously. If you frequently send documents to the same destinations, it is highly recommended that you register the numbers as a group in a one-touch button for group dialing. SMB Server Message Block. A protocol that provides file and printer sharing over a network for Windows computers. SMB server Server Message Block server. A server running the SMB protocol.
Subaddress Subaddress is the global telecommunications standard specified by the ITU-T (International Telecommunication Union-Telecommunication Standardization Sector). When the remote party's machine supports the same standard, confidential or relayed communications are possible by attaching a subaddress and a password in advance. Subaddress Books The main Address Book is subdivided into 10 smaller address books, which are considered subaddress books.
Transmission Time A fax transmission consists of three stages: the machine that sends the fax connects with the machine receiving it; the fax is then transmitted, after which the sender and the recipient exchange signals to confirm the end of transmission. The transmission time described in this guide is not the total time required for the entire send/receive transaction, but only the time it takes for the machine to transmit the fax document. TTI Transmit Terminal Identification.
Y YCbCr Appendix YCbCr is a color space used in video systems. Y is the luminance component, and Cb and Cr the chrominance components. YcbCr was defined in the ITU-601 (formerly CCIR-602) standard for use with digital component video.
Index Numerics ASCII code, 14-25 2 On 1 Log, 9-40 Automatic document deletion, 9-10 Auto Redial, 9-45, 14-25 2-Page separation, 4-4 2-Sided Original, 3-4 2-Sided Print, 9-34 B Before using this machine A Registering the machine's fax number, 1-16 Abbreviations used in this manual, xv Registering the Sending Record, 1-12 Access Number Management, 11-16 Registering the unit's name, 1-18 Activity Report, 12-5, 14-11, 14-25 Selecting the type of telephone line, 1-14 Address Book Setting the date
Automatic color selection (Full Color/ Grayscale), 3-21 Black-and-white, 3-22 Digital Signature, 5-34 Device Signature, 5-34, 5-35 User Signature, 5-34, 5-36 Changing, 3-21 Direct Sending, 5-3, 14-27 Full color, 3-22 Disclaimers, xxiv Grayscale, 3-22 Displaying Confirmation for Favorites Buttons, 9-20 Communications Settings table, 9-6 Compact PDF, sending, 5-25 Display language, setting, 1-13 Confidential Fax Inbox , 14-26 Displays used in this manual, xiv Confidential Fax Inbox Reception Repor
F Forwarding Conditions List sample, 14-15 Favorites Buttons Forwarding settings Forwarding errors, handling, 9-12 About the Favorites Buttons, 9-16 About forwarding settings, 11-22 Displaying confirmation, 9-20 Checking/Changing, 11-40 Erasing, 9-19 Erasing, 11-41 Naming, 9-17 Forwarding without conditions, 11-35 Registering, 9-16 Printing, 11-42 Registering a Comment, 9-18 Storing, 11-23 Specifying, 2-26 Fax Activity Report sample, 14-13 Turning the forwarding function On/Off, 11-41 Fram
Important Safety Instructions, xxv Internet Protocol (IP), 14-29 M IP address, 14-29 MEAP, 14-31 ITU-T, 1-3, 14-29 Memory lock, 14-31 Memory RX Inbox, 14-31 Memory RX Inbox settings J About Memory RX Inbox settings, 11-9 Memory Lock End Time, 11-13 JBIG, 14-30 Memory Lock Start Time, 11-11 Job Build, 4-10 Setting the password, 11-9 Job Done Notice, 5-16 Settings for storing received faxes in memory, Job Recall, 5-38 JPEG, 5-23, 14-30 11-10 Settings for storing received I-fax documents in memo
Specifying, 2-25 Original Frame Erase, 4-5, 4-6 Original type Photo mode, 3-14 Text mode, 3-15 Text/Photo mode, 3-14 Checking/Changing the status of receive and forwarded jobs, 8-12 Checking/Changing the status of receive jobs, 8-12 Printing the receive job log, 8-13 Receiving documents OS/2, 14-32 2 on 1 log, 9-40 Overview, 1-6 About receiving documents, 6-3 Erasing received documents, 6-8 Forwarding received documents, 6-7 P Paper drawer selection, 9-35 Paper sizes, 6-10 Pause, 2-3, 14-32 Pause Time
S Sender names, registering, 1-17 Samples Sending a fax, 5-2 Sender's name, 14-34 Activity Report, 14-11 Sending fax document manually, 1-31 Address Book List, 14-17 Sending methods Confidential Fax Inbox Reception Report, 14-9 Delaying send jobs, 5-14 Fax Activity Report, 14-13 Job Done Notice, 5-16 Fax RX Report, 14-8 Previewing, 5-17 Fax TX Report/Fax Error TX Report, 14-5 Sending e-mail messages, 5-5 Forwarding Conditions List, 14-15 Sending a fax, 5-2 Multiple Communication Result Re
T TCP/IP, 14-36 User's data Printing, 12-12 User's Data List sample, 14-19 Telephone Equipment, xxv Telephone line, selecting the type, 1-14 Telephone line type, 14-36 W Text mode, 3-15 Text/Photo mode, 3-14 WebDAV, sending, 9-31 TIFF, 5-23, 14-36 TIFF/JPEG Auto Select, 5-22, 9-15, 11-33, 11-40 TIFF/PDF Auto Select, 5-22, 9-15, 11-33, 11-40 Y Tone, 2-3, 7-8, 10-7, 14-36 YCbCr, 9-32, 9-41, 14-38 Trace & Smooth, 5-27 Trademarks, xxiii Transmission time, 14-23, 14-37 Troubleshooting Error messages, 1
Appendix 14 14-46 Index
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