Canon FAXPHONE L80 Canon FAXPHONE L80 Printer Driver for Windows Software User’s Guide
Copyright © 2003 by Canon, Inc. All rights reserved. This manual may not be reproduced in any form, in whole or part, without the prior written consent of Canon, Inc. Trademark Acknowledgments Canon is a registered trademark of Canon, Inc. Microsoft and Windows are registered trademarks of Microsoft Corporation. Pentium is a registered trademark of Intel Corporation. All other trademarks identified herein are the property of their respective owners.
Contents Chapter 1 Introduction.....................................................................................................1-1 Printer Driver: an Overview ..........................................................................1-2 System Requirements .....................................................................................1-2 About This Guide............................................................................................1-4 Conventions Used in This Guide..................
Chapter 4 Frequently Asked Questions........................................................................4-1 Printer Cannot Be Initialized. ........................................................................4-2 Installation Is Displaying Unexpected Behavior. .......................................4-2 Documents Are Not Printing Correctly........................................................4-4 Paper Is Not Loading Correctly.....................................................................
Welcome and congratulations on your purchase of the Canon FAXPHONE L80 (also referred to in this guide as the printer) and its accompanying printer driver software. Contents of this chapter: ❏ Printer Driver: an Overview ..................................................................1-2 ❏ System Requirements .............................................................................1-2 ❏ About This Guide ....................................................................................
Printer Driver: an Overview 1 The printer driver is software that enables the printer to communicate with your computer. You can use the printer as the default printer in any Windows application that supports printing.
• Windows 2000/XP: 64 MB of RAM. 128 MB of RAM or more is recommended. ❏ Hard Disk Space 15 MB of available hard disk space ❏ Disk Drive CD-ROM drive, or access to one over a network connection ❏ Monitor 256-color SVGA monitor or greater ❏ Printer Cable A USB cable 16.4 feet (5 meters) in length or shorter. If you upgraded your system to Windows 98/Me or Windows 2000/XP from Windows 95 or Windows NT, the USB port on your computer may not operate successfully.
About This Guide 1 This guide assumes you have a basic understanding of Windows. This includes how to start your system and navigate within the Windows environment. You should be familiar with common Windows terms such as window, dialog box, button, icon, menu, application, select, open, close, click, double-click, drag, and list box. For assistance in familiarizing yourself with Windows, refer to your Microsoft Windows user documentation.
Used for commands you might type when installing the software, or system messages that may display on your screen. For example: A:\SETUP Capitalization Used for all the key words in the name or title of an option on the screen. For example: In the dialog box, click Image Type to set.... Other User Assistance 1 In addition to this guide, the following online information and instructions are available.
1-6 Introduction Chapter 1
Contents of this chapter: ❏ ❏ ❏ ❏ Before You Begin the Installation: a Checklist ....................................2-2 Installing the Software............................................................................2-3 Setting the Default Printer......................................................................2-6 Sharing the Printer Installation .............................................................2-6 • Setting Up Your Printer for Sharing ..............................................
Before You Begin the Installation: a Checklist 2 To ensure a smooth and successful installation, review the following precautions: ❏ Do not connect. Do not connect the USB cable to the port on your computer at this time. When you begin the installation of the software, the installation program will prompt you when it is appropriate to connect the printer to your computer. Use the procedures in the “Installing the Software” section to install the software with the installation disk.
Installing the Software 2 You are ready to install the software once you have prepared your system, as described in the “Before You Begin the Installation: a Checklist” section. If the software has been placed on a local or network drive, you can install the software on your system from that drive, rather than using the installation disk. For instructions, see Appendix B. Reminder: Do not connect the USB cable before installing the software. To install the software: 1.
If installation does not start automatically, choose Run from the Start menu. Type D:\SETUP.EXE (if your CD-ROM drive is D:) in the command line and click OK. 3. Click Install Printer Driver to start installation. 4. Follow the on-screen instructions to complete the installation process. During installation, follow these guidelines: 5. • Click Next or Yes to move from one dialog box to the next. • Be sure to wait for Windows to complete each setup step.
The system displays messages indicating that the driver for your printer is being installed. For Windows 98/Me: Wait for the system to complete the installation of the printer driver. For Windows 2000/XP: See Step 7. 7. For Windows 2000/XP: When the Found New Hardware Wizard appears during the setup, and prompts you for additional information, conduct the following: For Windows 2000 Chapter 2 • Search for a suitable driver for the printer. (Do not display a list of drivers.
For Windows XP • 8. Select Install the software automatically (Recommended). When the setup is finished, if prompted, restart Windows. The installation program determines whether Windows needs to be restarted on your system. Setting the Default Printer 2 When you install the printer driver software, the system automatically sets the printer as the default printer. If necessary, however, follow these instructions to set the default printer. To set the default printer: 1.
To use your printer, the client systems must have the printer driver software installed on them. The software can be installed on the client systems directly from your system.
5. In the Share Name box (Windows 98/Me/XP) or Shared As box (Windows 2000), type a name you want to assign to the shared printer. If available, you may also want to assign a password, which would then be required by the client system when using the printer. 6. If your situation matches the following, set up an additional driver to match the button in OS: • Windows 2000/XP server system sharing with Windows 98/Me client systems. For detailed instructions, see Appendix A in this guide. 7.
Removing the Printer Driver 2 To remove the printer driver: 1. On the Windows desktop, click Start, point to Settings, and then click Control Panel (in Windows XP, click Start, and then click Control Panel). 2. In Control Panel, double-click Add/Remove Programs (in Windows XP, double-click Add or Remove Programs). 3.
2-10 Installing the Printer Driver Chapter 2
Chapter 3 3Printing ❏ Printing a Document...............................................................................3-2 ❏ Defining Print Settings: an Overview...................................................3-2 • Viewing a Summary of Print Settings ...........................................3-5 ❏ Defining Page Settings............................................................................3-6 • Defining a Custom Paper Size........................................................
Printing a Document 3 Once you have installed the software, you are ready to print a document, from any Windows application that supports printing, such as Word for Windows. Predefined printer settings are initially installed, enabling you to print immediately. These settings determine what your documents look like when printed. For example, they define such settings as the paper size and page orientation. Instructions for printing a document can vary somewhat for different Windows applications.
You can change a number of print settings, such as the paper size, page layout, resolution, and halftoning method. If you use certain print settings often, you can save the settings as a print profile and reuse the profile as needed. The following instructions summarize the general procedures for changing printer settings, based on your version of Windows. For detailed information on specific print settings, see the sections that immediately follow these instructions. Chapter 3 2.
4. To accept the changes and close the dialog box, click OK. To accept the changes and leave the dialog box open, click Apply. To cancel the changes and return to the default settings, click Restore Defaults. To close the dialog box without accepting any changes, click Cancel. To define print settings (Windows 2000/XP): 1. On the Windows desktop, click Start, point to Settings, and then click Printers (in Windows XP, click Start, and then click Printers and Faxes). 3-4 Printing 2.
4. To accept the changes, close the dialog box, and print the document, click OK. If available, to accept the changes and leave the dialog box open, click Apply. To cancel the changes and return to the default settings, click Restore Defaults. Viewing a Summary of Print Settings 3 As you work with the individual print settings on the different tabs, you can view a summary of the current settings at any time. To view a summary of print settings: On Page Setup or Quality tab, click View Settings.
Defining Page Settings 3 Page settings determine the following print results, as defined on the Page Setup tab in the Properties dialog box (Windows 98/Me) or Printing Preferences dialog box (Windows 2000/XP). ❏ Page Size Click the size of the page you want to use for your printed document. Usually, the page size specified here is the page size you specified when you created your document in the Windows application.
❏ Orientation Click Portrait or Landscape to determine how your document is oriented on the page when printed. Portrait prints the content of your document across the narrower dimension of a rectangular sheet of paper. Landscape prints the content of your document across the wider dimension of a rectangular sheet of paper. If you specify to print more than one page on a sheet, in the Page Order box, click the order in which you want the document pages to appear on the printed page.
2. In the Custom Paper Size Setting dialog box, under Custom Paper List, click an existing form name. 3. If you want to assign a new name to the custom-sized form you are defining, type a name in the Name box. 4. Click the unit of measure by which you want to define the size of your paper. 5. In the Paper Size boxes, type or click the width and height of the custom size. You must set the height greater than the width. 6. To save the custom size, click OK.
Meeting Size Requirements When defining the custom form, the size and printer area margins you set must meet certain requirements. When setting the custom size: The width and height must meet the following minimum and maximum measurements: ❏ Width: 3.00 inches (7.62 cm) to 8.50 inches (21.59 cm) ❏ Height: 5.00 inches (12.70 cm) to 14.00 inches (35.56 cm). When setting the printer area margins: The margins must be set as follows (if you set the custom-sized width less than 8.35 inches (21.
Defining and Assigning the Custom Form First, you need to define the custom-sized form to make it available on your system. Next, you assign the newly defined form as an available setting in your printer driver. To define a custom form on your system: 1. On the Windows desktop, click Start, point to Settings, and then click Printers (in Windows XP, click Start, and then click Printers and Faxes). 2.
6. In the Paper Size boxes, type the width and height of your form. 7. In the Printer Area Margins boxes, type the appropriate margins for your form. 8. Click Save Form, and then click Close to close the dialog box. To assign the custom form in your printer driver: 1. In the Printers window (in Windows XP, Printers and Faxes window), right-click the printer icon. On the displayed menu, click Properties. 3. In the Printer Properties dialog box, click the Select Forms tab. 4.
6. In the Change Forms dialog box, in the Available Forms list, click the custom-sized form to want to assign. You can click the preferred unit of measure for reviewing the size of the selected form. 7. 3-12 Printing Click OK.
Printing The custom-sized form becomes available in your printer driver and can be selected in the Page Size and Output Size boxes on the Page Setup tab. Defining a Print Overlay 3 You can print your document with an image in the foreground or background. For example, you may want to print your company’s logo on letters. Once you select the image you want to use, you can set the placement, position, and size of the overlay.
2. In the Overlay dialog box, do one of the following: • In the File Name list, click an existing overlay image. • To select a new overlay image file, click Browse. In the Select File dialog box, type or click the path and file name for the image that you want to use, and then click OK (in Windows XP, click Open). 3. Under Overlay Placement, click whether you want the image in the foreground or background of your printed document. 4.
When you type, rather than click, the actual values, the preview illustration of the overlay image does not automatically reflect the changes. 8. To save your overlay settings, click OK. To return the position and size settings to their original values, click Restore Defaults. To cancel your changed settings, click Cancel. 3 Quality print settings determine the following print results, as defined on the Quality tab.
❏ Resolution Click the resolution, in dots per inch (dpi) for your printed document. Usually, the higher the resolution, the sharper the appearance of the document. However, print speed may be slower. ❏ Halftoning Click the desired halftoning method, that determines the dark and light shadings in your grayscale images: • Pattern 1 Click for standard halftoning. • Pattern 2 Click for halftoning that uses a different pattern than Pattern 1. • Smooth Click for near-photographic quality printing.
In the More Options dialog box, click Toner Saver. 3. To save your setting, click OK. Printing 2. To return the setting to its default value, click Restore Defaults. To cancel your changed setting, click Cancel. Adding a Print Profile 3 After you define the settings on the Page Setup and Quality tabs, you can save the settings as a print profile for future use. For example, one print profile may be appropriate when printing a Word document, and another when printing a Photoshop graphic.
2. In the Add Profile dialog box, enter a name for the new print profile in the Name box. 3. In the Icon box, click an icon to associate your new print profile. 4. In the Comment box, type an internal description of the print profile. 5. To review the print settings that will be saved as a print profile, click View Settings. 6. To save the profile, click OK. To cancel your settings, click Cancel.
Editing a Print Profile 3 After adding print profiles, you can edit a print profile to accomplish one of the following: ❏ Change information about a print profile (name, icon, or comments) ❏ Adjust the display order of the existing profiles ❏ Export a print profile to a file Printing ❏ Import a print profile from a file ❏ Delete a print profile. To edit a print profile: On the Page Setup or Quality tab, click Edit. For further instructions, see the corresponding sections that follow.
Changing Information About a Print Profile 3 For easier reference, you may want to assign a different name or icon to a print profile, or record additional comments about the intended use of the print profile. To change information about a print profile: 1. In the Edit Profile dialog box, in the Profile List box, click the print profile that you want to edit. 2. Enter your changes for the name, icon, and comments. 3. To save the profile, click OK. To cancel your settings, click Cancel.
Exporting a Print Profile 3 To keep the number of print profiles to a minimum, you can export a print profile as a file (with the file name extension .cfg). Once a print profile is exported, you can delete the print profile from the list. Anytime you need the print profile, you can import the file, to use the print profile again. Printing To export a print profile as a file: 1.
Importing a Print Profile 3 If you have a print profile that you exported to a file and then deleted, you can import the file to use the print profile again. To retrieve a print profile from a file: 1. In the Edit Profile dialog box, click Import. This is the Windows 98/Me dialog box screen. This is the Windows 2000/XP dialog box screen. 2. In the Open dialog box, type or click the path and file name for the print profile. 3. Click OK (in Windows 2000/XP, click Open).
Deleting a Print Profile 3 When you decide that you no longer need a print profile, you can delete it (for example, after exporting the print profile). To delete a print profile: 1. In the Edit Profile dialog box, in the Profile List box, click the print profile that you want to delete. Click Delete. Displaying Printer Driver Information 3 You can display information about your printer driver, such as the version and copyright. To display printer driver information: On the Quality tab, click About.
4. 3-24 Printing In the Properties dialog box (Windows 98/Me), Printing Preferences dialog box (Windows 2000), Properties dialog box or Printing Preferences dialog box (Windows XP), on the Page Setup and Quality tabs, specify your changes and click OK.
Chapter 4 4Frequently Asked Questions Contents of this chapter: Printer Cannot Be Initialized. ................................................................4-2 Installation Is Displaying Unexpected Behavior. ...............................4-2 Documents Are Not Printing Correctly. ..............................................4-4 Paper Is Not Loading Correctly. ...........................................................4-6 The Print Quality Is Not Satisfactory. ............................................
Printer Cannot Be Initialized. ❏ 4 Is the LCD blank? You might have a power problem. Check that the power cord is plugged securely into the printer, and that your power source is OK. You should have the printer connected directly to its own AC outlet and not connected to a power strip to which your computer is connected. ❏ Is the printer set to the correct port? Make sure that the printer is configured for the correct port in the Printer Properties dialog box.
To remove the device: Click Start, point to Settings and then click Control Panel (in Windows XP, click Start, and then click Control Panel). In the Control Panel window, double-click System, click Hardware tab, and then click Device Manager (in Windows XP, click Performance and Maintenance, click System, and then on the Hardware tab, click Device Manager). Under Universal Serial Bus Controllers or Other Devices, click the device and press the Delete key.
4. Start the installation process again. For instructions, see Chapter 2, “Installing the Printer Driver.” Documents Are Not Printing Correctly. ❏ 4 Is the LCD blank? You might have a power problem. Check that the power cord is plugged securely into the printer, and that your power source is OK. ❏ Is the printer warm to the touch? The printer might have overheated and shut down. Turn the printer off and let it cool down for several minutes. Try using it again.
❏ Is the document not printing? If your document is not printing, consider the following. ❏ The printer driver may not have installed fully. To verify if the installation was incomplete, display Programs (in Windows XP, display All Programs) in the Start menu on the Windows desktop. If the Canon FAXPHONE L80 item does not appear, you need to complete the printer driver installation. ❏ You need to check your Windows application settings.
❏ That the server system is set to allow your system access to the shared printer. Paper Is Not Loading Correctly. ❏ 4 Does paper not load into the printer? The multi-purpose tray might contain too many sheets or paper might not be inserted all the way into the multi-purpose tray. ❏ Does paper not feed through one sheet at a time? Be sure to fan the stack of paper before placing it in the multi-purpose tray.
❏ Do fonts not print smoothly? Bitmapped fonts designed for dot matrix printers will not look smooth when printed by your high-resolution printer. Choose another font. Make sure you install an outline font manager such as Adobe Type Manager or Bitstream Facelift, or that you choose a TrueType font. ❏ Is the printing not dark enough? Check the print settings, such as the print resolution, brightness, contrast, and toner saver. Try replacing the toner cartridge.
4-8 Frequently Asked Questions Chapter 4
Appendix A ASharing Your Printer Cross-Platform in Windows 2000/XP If your system (server) is Windows 2000/XP sharing with Windows 98/ Me client systems, you may need to set up an alternate driver. During the setup, have the printer driver installation disk available. Appendix A 2. In the Printers window (in Windows XP, the Printers and Faxes window), click the printer icon. 3. On the File menu, click Sharing. 4.
• When prompted for an .
Appendix B BInstalling from a Local or Network Drive If the printer driver software has been placed on a local or network drive, you can install the software on your system from that drive, rather than using the printer driver installation disk. Installing the Software 4 You are ready to install the software once you have prepared your system, as described in the “Before You Begin the Installation: a Checklist” section in Chapter 2. Reminder: Do not connect the USB cable before installing the software.
3. Click Install Printer Driver to start installation. 4. Follow the on-screen instructions to complete the installation process. During installation, follow these guidelines: 5. • Click Next or Yes to move from one dialog box to the next. • Be sure to wait for Windows to complete each setup step. If you hear the computer working, wait until it is done. • If the Digital Signature Not Found screen appears, click Yes to continue.
6. The system displays messages indicating that the driver for your printer is being installed. For Windows 98/Me: Wait for the system to complete the installation of the printer driver. For Windows 2000/XP: See Step 7. 7. For Windows 2000/XP: When the Found New Hardware Wizard appears during the setup, and prompts you for additional information, conduct the following: For Windows 2000 Search for a suitable driver for the printer. (Do not display a list of drivers.) • Specify a location.
For Windows XP • Select Install the software automatically (Recommended). When prompted, browse to the drive and folder where the printer driver software is located. In the folder containing the printer driver software, locate the following folder, and click OK: \Setup\W2KDrv\A\Disk1 8. When the setup is finished, if prompted, restart Windows. The installation program determines whether Windows needs to be restarted on your system.
A application Software prepared for a specific function or set of functions. Examples of an application program include word processing programs. Developers who make application programs include drivers that support different types of printers. automatic feed Method by which paper can be fed into the printer when the built-in multi-purpose tray is used. B brightness The relative proportion of light and dark areas. Decreasing brightness darkens the overall image.
F form A custom paper size, with width and height dimensions defined by the user. G graphic A written, printed, or electronically displayed symbol or drawing. Also, characters or text that have been generated by a computer graphics application program. grayscale A color in black and white as a result of different intensities of black. H halftone The process of converting a grayscale image to black dots and white (unprinted) dots that simulate the gray shades in the original image.
Glossary N network A group of computers connected by cables or other means and using software that enables them to share equipment (such as printers) and exchange information. O orientation The print orientation in which a document is printed either across the narrower or wider dimension of a sheet of paper (portrait orientation or landscape orientation, respectively). overlay Print data or an image (such as a logo or title) that is printed in the foreground or background of all the pages of a document.
S scaling Enlarging or reducing the printed image. U USB Universal Serial Bus. A connectivity specification for attaching peripherals to computers. It eliminates the need to install cards into dedicated computer slots and reconfigure the system.
IndexI about displaying printer driver information 3-23 B brightness setting 3-16 C cable system requirement 1-3 change port overview 2-9 computer processor system requirement 1-2 conserve toner setting 3-16 contrast setting 3-16 conventions used in this guide 1-4 cross-platform sharing the printer with Windows 2000/XP, overview A-1 custom paper size defining (Win2000/XP) 3-8 defining (Win98/Me) 3-7 setting 3-7 D default printer driver setting 2-6 disk drive system requirement 1-3 Index A E enlargin
M manual scaling setting 3-7 memory system requirement 1-3 monitor system requirement 1-3 N network drive installing from B-1 O operating system system requirement 1-2 orientation setting 3-7 output size setting 3-6 overlay defining 3-13 P page layout setting 3-7 page settings defining 3-6 page size setting 3-6 paper size defining a custom size (Win2000/XP) 3-8 defining a custom size (Win98/Me) 3-7 setting a custom size for printing 3-7 Point and Print installing a shared printer 2-6 I- 2 port changing
Q quality settings defining 3-15 R Index reducing the print size setting manually 3-7 remove printer driver procedure 2-9 resolution setting 3-16 S save toner setting 3-16 share the printer cross-platform in Windows 2000/XP, overview A-1 setting up to share 2-7 setup overview 2-6 system requirements described 1-2 T toner saving 3-16 U USB port changing from one to another 2-9 connecting when installing the software 2-3 V view printer settings procedure 3-5 Index I-3
I- 4 Index
