imageCLASS MF4270 Reference Guide

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TOP

Before Using the

Machine

Document and Paper

Copying

Sending and

Receiving

Printing and

Scanning

Network

Remote UI

System Manager

Settings

Maintenance

Troubleshooting

Appendix

How to Use This Guide

Table of Contents

Index

Reference Guide

Please read this guide before operating this product.

After you finish reading this guide, store it in a safe place

for future reference.

Summary of content (272 pages)

PAGE 1
TOP Back Before Using the Machine Previous Next 1 Document and Paper 2 Copying Reference Guide 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix 11 Table of Contents Index Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference.
PAGE 2
TOP Back Before Using the Machine 1 Document and Paper Previous Next Manuals for the Machine 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix 11 To view the manuals in PDF format, Adobe Reader/Acrobat Reader/Acrobat is required. If Adobe Reader/Acrobat Reader/Acrobat is not installed on your system, please download it from the Adobe Systems Incorporated website (http://www.adobe.com).
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Things You Can Do 2 Copying 3 Sending and Receiving Select a scan mode depending on the type of image Sort copies by page order Specify a recipient with a single key 4 Printing and Scanning 5 Network Image Quality → p. 3-3 6 Remote UI 7 System Manager Settings Adjust the density level of scanned images Collate Copying → p. 3-6 Make two-sided copies One-Touch Speed Dialing Keys → p.
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TOP Back Before Using the Machine 1 Document and Paper Look up a particular recipient 2 Receive faxes in memory without printing out Previous Next Print a document from a PC Copying 3 Sending and Receiving 4 Printing and Scanning 5 Address Book Search → p. 4-14 Redial when the line is busy Network Memory Reception → p. 4-26 Reject faxes without their numbers Printing → p. 5-2 Sort printouts by page order 6 Remote UI 7 System Manager Settings 8 Redialing → p.
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TOP Back Before Using the Machine 1 Document and Paper Make two-sided printouts 2 Previous Next Restrict the use of the machine with a password Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network Two-Sided Printing → p. 5-5 System Manager Settings → p.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Table of Contents 2 Copying 3 Manuals for the Machine............................................................................................................... i Things You Can Do .......................................................................................................................... ii Sending and Receiving 4 Printing and Scanning 5 Network 6 How to Use This Guide ....................................
PAGE 7
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Previous Next LCD (Standby Mode) ............................................................................................................... 1-10 Copy Mode ......................................................................................................................... 1-10 Fax Mode.......................................
PAGE 8
TOP Back Before Using the Machine 1 Document and Paper 3 Scanning Area ..............................................................................................................................2-3 5 Network Loading Documents ..................................................................................................................2-4 On the Platen Glass ............................................................................................................2-4 In the ADF ..............
PAGE 9
TOP Back Before Using the Machine 1 Document and Paper Printing and Scanning 3 Copying .....................................................................................................................................3-1 Basic Copying Method ..............................................................................................................3-2 3 Scan Settings ................................................................................................................................
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TOP Back Before Using the Machine 1 Document and Paper 3 Scan Settings ................................................................................................................................4-5 5 Network Image Quality .......................................................................................................................4-5 Density ....................................................................................................................................
PAGE 11
TOP Back Before Using the Machine 1 Document and Paper 2 Previous Next Manual Sending ....................................................................................................................... 4-16 Advanced Sending Features ................................................................................................ 4-17 Broadcasting ......................................................................................................................
PAGE 12
TOP Back Before Using the Machine 1 Document and Paper 2 Copying Sending and Receiving Printing and Scanning Next Receiving Features................................................................................................................... 4-24 FAX/TEL: Optional Settings........................................................................................... 4-24 DRPD: Optional Settings ...............................................................................................
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TOP Back Before Using the Machine 1 Document and Paper Printing and Scanning Next 5 Printing and Scanning..............................................................................................................5-1 2 Printing Documents ...................................................................................................................5-2 3 Advanced Printing Features ....................................................................................................
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TOP Back Before Using the Machine 1 Document and Paper 2 Previous Next 6 Network .....................................................................................................................................6-1 System Requirements................................................................................................................6-3 Printing or Sending a Fax from a Computer..............................................................
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TOP Back Before Using the Machine 1 Document and Paper 2 Previous Next Checking Network Settings.................................................................................................. 6-18 Machine Management ........................................................................................................... 6-19 Machine Management Using Web Browser (Remote UI) .................................. 6-19 Copying 3 Sending and Receiving Printing and Scanning 4 7 Remote UI ............
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying Sending and Receiving Printing and Scanning Next Import/Export Function......................................................................................................... 7-16 Saving the Address Book .............................................................................................. 7-16 Loading an Address Book .............................................................................................
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Previous Next Replacing the Toner Cartridge ............................................................................................ 9-11 Redistributing Toner ....................................................................................................... 9-11 Replacing the Toner Cartridge with a New One ................................................... 9-15 Recycling Used Cartridges ..............
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying Sending and Receiving Printing and Scanning Next If is displayed .......................................................................10-22 Re-loading the Paper ....................................................................................................10-22 Changing the Paper Size Setting..............................................................................10-22 3 General Problems................
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Next If You Cannot Solve a Problem ..........................................................................................10-47 Customer Support (U.S.A.) ..........................................................................................10-47 Customer Support (Canada) ......................................................................................10-47 11 Appendix ......
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TOP Back Before Using the Machine Previous Next 1 TIMER SETTINGS .............................................................................................................11-16 Document and Paper ADJUST./CLEANING .......................................................................................................11-17 2 Copying 3 Sending and Receiving 4 Printing and Scanning SYSTEM SETTINGS .....................................................................................................
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying Previous Next How to Use This Guide ■ Using the Top Page 3 Sending and Receiving 4 Printing and Scanning TOP 5 Network Back Before Using the Machine Previous Next 1 Document and Paper 6 2 Copying 3 Sending and Receiving Remote UI System Manager Settings Reference Guide 7 Printing and Scanning 8 Remote UI 4 5 Network 6 Maintenance 7 System Manager Settings 8 Maintenance 9 Troubleshooting 9 Troubleshooting
PAGE 22
TOP Back Before Using the Machine 1 ■ Previous Next Using the Chapter Topic List Document and Paper 2 Copying 3 TOP Sending and Receiving Back 4 Printing and Scanning Before Using the Machine 1 Document and Paper 2 5 Network 6 Remote UI Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 7 System Manager Settings 8 Maintenance 8 9 Troubleshooting 10 Previous Next 1 Before Using the Machine Machine Components ...........
PAGE 23
TOP Back Before Using the Machine 1 Document and Paper Previous Next The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine. 2 Copying Indicates a warning that may lead to death or serious injury if not observed. 3 Sending and Receiving 4 Printing and Scanning 5 Network Explains how to avoid actions that could injure you or damage your machine.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Previous Next Legal Notices Trademarks Canon, the Canon logo, imageCLASS, and NetSpot are trademarks of Canon Inc. Microsoft, Windows, Windows Server and Windows Vista are trademarks or registered trademarks of Microsoft Corporation in the U.S. and/or other countries.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Previous Next 1 Before Using the Machine Machine Components ......................................................................................1-3 Operation Panel ...............................................................................................1-6 Main Operation Panel.............
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Previous Next Telephone Line Setting ..................................................................................1-14 Setting the Telephone Line Type ......................................... 1-14 Timer Settings ................................................................................................1-15 Setting the Sleep Mode ...............................................
PAGE 27
TOP Back Before Using the Machine 1 Document and Paper 2 Copying A B 4 Printing and Scanning 5 Network 6 C D E F Remote UI 7 System Manager Settings Next Machine Components 3 Sending and Receiving Previous G ADF (Automatic Document Feeder) Holds documents and feeds them automatically into the scanning area. Slide guides Adjust to the width of the document. Document feeder tray Holds documents. Document delivery tray Receives documents. Operation panel Controls the machine.
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TOP Back Before Using the Machine 1 H Document and Paper 2 Copying I J 3 Sending and Receiving K 4 Printing and Scanning 5 L Network 6 Remote UI 7 System Manager Settings 8 M N O P Maintenance 9 Troubleshooting 10 Q Previous Next Scanning area Scans documents from the ADF. Platen glass Place documents. Output tray extension Extends for the output tray. Paper stopper Prevents the paper from falling off the output tray.
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TOP Back Before Using the Machine 1 R Document and Paper 2 Copying S T 3 Sending and Receiving 4 Printing and Scanning 5 U V W Previous Next Ethernet port Connect the network cable. USB port Connect the USB (Universal Serial Bus) cable. Rear cover Open this cover when clearing paper jams. Power socket Connect the power cord. Telephone line jack Connect the telephone cable. External device jack Connect an external device.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Operation Panel 2 Copying 3 Sending and Receiving ■ Main Operation Panel 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix 11 A B C [System Monitor] key Press to check fax transmission, print, copy, or report output status. [View Settings] key Press to confirm settings of the copy function. [COPY] key Press to switch to the Copy mode.
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TOP Back Before Using the Machine Previous Next 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 H Remote UI 7 System Manager Settings I J 8 Maintenance 9 K L Troubleshooting 10 M Appendix 11 [Enlarge/Reduce] key Press to enlarge or reduce copy ratio. [Density] key Press to adjust the density for copy or documents you send. [Image Quality] key Press to select image quality for copy or fax.
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TOP Back Before Using the Machine Previous Next 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 R Remote UI 7 System Manager Settings S T 8 Maintenance 9 Troubleshooting 10 U [Tone] key Press to switch from rotary pulse to tone dialing. [Clear] key Press to clear entered alphanumeric characters. [ ] key Press to increase the value for various settings. Also press to see the next item in the menu.
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TOP Back Before Using the Machine 1 ■ Previous Next Fax Operation Panel Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI A 7 System Manager Settings 8 Maintenance 9 Troubleshooting B C [Hook] key Press when you want to dial without lifting up the handset of the external telephone. [Redial/Pause] key Press to redial the last dialed number when fax is standing by, or press to insert a pause when entering a fax number.
PAGE 34
TOP Back Before Using the Machine 1 Document and Paper Previous Next LCD (Standby Mode) 2 Copying 3 ■ Copy Mode ■ Scan Mode SCANNING Sending and Receiving 4 Printing and Scanning 100% LTR TEXT/PHOTO MODE 1 5 – Depending on your needs, you can change the standby display which appears when the main power switch is turned on. For details, see “Setting Menu,” on p. 11-5. – When the main power switch is turned on, the LCD displays until the standby display appears.
PAGE 35
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Previous Next Toner Cartridge The lifetime of the Canon genuine starter toner cartridge which comes with the machine is approximately 1,000 pages, the Canon genuine replacement toner cartridge is approximately 2,000 pages.
PAGE 36
TOP Back Before Using the Machine 1 ■ Maintaining the Toner Cartridge Document and Paper 2 Copying 3 Previous Next ● Always hold the toner cartridge by its handle to avoid touching the drum protective shutter. ● Keep the toner cartridge away from computer screens, disk drives, and floppy disks. The magnet inside the toner cartridge may harm these items. ● Avoid locations subject to high temperature, high humidity, ● Do not stand the toner cartridge on end, and do not turn it upside down.
PAGE 37
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings ■ Checking the Toner Level You can check the amount of toner remaining in the toner cartridge by pressing the [Toner Gauge] key. The toner level is displayed in the LCD at four levels. If the toner gauge indicates that the toner is empty, it is recommended that the toner cartridge be replaced.
PAGE 38
TOP Back Before Using the Machine 1 Document and Paper Previous Next Telephone Line Setting 2 Copying Sending and Receiving Printing and Scanning 5. ■ The default setting is . Press [ ] or [ ] to select the telephone line type, then press [OK]. 4 1. Press [Additional Functions]. : Tone dialing : Pulse dialing 2. Press [ ] or [ ] to select , then press [OK].
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Timer Settings 2 Copying Sending and Receiving Printing and Scanning ■ 4 The default settings are and <5MIN.>. 5 Network 6 Remote UI 7 System Manager Settings Setting the Sleep Mode 3 8 Maintenance 9 Troubleshooting 10 When the machine remains idle for a certain period of time, it automatically enters the Sleep mode. 1. Press [Additional Functions]. 2.
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TOP Back Before Using the Machine 1 Document and Paper 2 3 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select , then press [OK]. 5 3. Press [ ] or [ ] to select , then press [OK]. 6 4. Press [ [OK]. 7 5. Press [ ] or [ ] to select , then press [OK]. 4 Printing and Scanning Network Remote UI System Manager Settings Setting the Daylight Saving Time In some countries or areas, time is advanced throughout the summer season.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 14. Press [ ] to select , then 15. Press [ ] to select the month, then ] or [ press [OK]. ] or [ press [OK]. 16. Press [ 6 Remote UI 7 System Manager Settings 8 ] to select , then press ] or [ ] to select the week, then press ] or [ ] to select , then press ] or [ ] to select the day, then press Next [OK]. 17. Press [ [OK]. 18.
PAGE 42
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Previous Next 2 Document and Paper Document Requirements.................................................................................2-2 Scanning Area...................................................................................................2-3 Loading Documents .........................................................................................
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TOP Back Before Using the Machine 1 Document and Paper Copying Sending and Receiving Type 4 Printing and Scanning 5 Network 6 Remote UI Size (W x L) Platen Glass ADF – – – – Plain paper Thick documents Photographs Small documents (e.g., index cards) – Special types of paper (e.g., tracing paper*1, transparencies*1, etc.) – Book (Height: max. 1" (24 mm)) Plain paper (Multi-page documents of the same size, thickness and weight or one page documents.) Max. 8 1/2" x 11 5/8" (Max.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Previous Next Scanning Area Make sure your document’s text and graphics fall within the shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations in actual use.
PAGE 45
TOP Back Before Using the Machine 1 Document and Paper Previous Next Loading Documents 2 Copying 3 ■ 1. Sending and Receiving On the Platen Glass 3. Align the document with the appropriate paper size marks. Lift up the ADF. 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 2. If your document does not match any of the paper size marks, align the center of your document with the arrow mark. Place your document face down.
PAGE 46
TOP Back Before Using the Machine 1 Document and Paper 4. Gently close the ADF. 2 ■ Previous Next In the ADF 1. Fan the document stack and even the edges. 2. Adjust the slide guides to the width of the documents. Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 The document is ready for scanning. – When closing the ADF, be careful not to get your fingers caught, as this may result in personal injury.
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TOP Back Before Using the Machine 1 Document and Paper 3. Previous Next Neatly place the documents face up in the document feeder tray. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 The document is ready for scanning. Network 6 Remote UI 7 System Manager Settings 8 Maintenance – Do not add or remove documents while they are being scanned. – When scanning is complete, remove the documents from the document delivery tray to avoid paper jams.
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TOP Back Before Using the Machine 1 Document and Paper Paper cassette Copying Sending and Receiving Size (W x L) 4 Printing and Scanning Weight Multi-purpose tray LTR, LGL, A4, B5, A5, Executive, Envelope (COM10 (#10), Monarch, DL, ISO-C5 (6 3/8" x 9" (162 x 229 mm))), Oficio, Brazil-Oficio, Mexico-Oficio, Folio, Government-LTR, Government-LGL, Foolscap, 3” x 5” to 8 1/2” x 14” (76 x 127 to 216 x 356 mm) 16 to 43 lb bond (60 to 163 g/m2) 5 Quantity Max. 250 sheets (Height: max.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Previous Next ● Make sure the paper is free from dust, lint, and oil stains. ● Be sure to test paper before purchasing large quantities. ● Store all paper wrapped and on a flat surface until ready for use. Keep opened packs in their original packaging in a cool, dry location. ● Store paper at 64.4°F–75.2°F (18°C–24°C), 40%–60% relative humidity.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Previous Next Printable Area The shaded area indicates the approximate printable area of LTR paper and envelope. Note that the margin widths listed are approximate and there may be slight variations in actual use.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying To load paper in the paper cassette, see “Set Up the Machine,” in the Starter Guide. ■ 4 Printing and Scanning Next Loading Paper 3 Sending and Receiving Previous 1. Spread the paper guides a little wider than the actual paper width. Into the Multi-Purpose Tray Use the multi-purpose tray when you want to copy or print on the different paper which is in the paper cassette. Load paper one by one in the multi-purpose tray.
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TOP Back Before Using the Machine 1 Document and Paper 2. When setting paper, gently insert the paper into the multi-purpose tray with the print side up. 2 Copying Previous Next When setting an envelope, gently insert the envelope into the multi-purpose tray with the print side up and the right edge (i.e., closer to the stamp) first.
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TOP Back Before Using the Machine 1 Document and Paper 3. Previous Next Slide the paper guides so that they fit to both sides of the paper. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 If the paper guides do not fit the size of the paper, the print quality may be deteriorated. 4. Specify the size and the type of the paper you load. For details on how to specify the paper size and type, see “Setting Paper Size and Type,” on p.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Previous Next Setting Paper Size and Type The default setting is and . When you place other sizes and/or types of paper, follow this procedure to change the settings. The procedure is same for the paper cassette and multipurpose tray except for selecting the paper cassette or multipurpose tray in step 3 and 6. 1.
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TOP Back Before Using the Machine 1 Document and Paper 8. 2 3 4 Printing and Scanning 6 ] to select the paper type, then *1 If paper curls excessively when printed with selected, select . *2 If print fixing is not sufficient when printed with selected, select .
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance Previous Next 3 Copying Basic Copying Method .....................................................................................3-2 Scan Settings ....................................................................................................3-3 Image Quality .......................................................
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Previous Next Basic Copying Method Follow this procedure to make a copy. 1. Set documents. Place the document on the platen glass or load it in the ADF. For documents you can copy, see “Document Requirements,” on p. 2-2. 2. Press [COPY]. 5 Network When you are in the copy mode and press and hold [OK], a sample page will be printed. For details, see “Printing a Sample Page,” on p.
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TOP Back Before Using the Machine 1 Document and Paper 2 Sending and Receiving Printing and Scanning 3 4 ■ 5 Network 6 Remote UI 7 System Manager Settings 8 Next Scan Settings Before pressing [Start] to begin copying, you can adjust the settings to better suit the document to be scanned. These settings return to the default values if the machine remains idle for a certain period of time or if you press [Stop/Reset].
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TOP Back Before Using the Machine 1 Adjusting Manually ■ Document and Paper Sending and Receiving Printing and Scanning 1. Press [COPY]. 3 2. Press [Density] repeatedly to select the manual mode. 4 3. Press [ ] or [ ] to adjust the copy density, then press [OK]. 5 Remote UI DENSITY -LT [ [ DK+ ]: to make dark documents lighter ]: to make light documents darker 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Zoom Ratio Preset Zoom Ex.
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TOP Back Before Using the Machine 1 Previous Next Zoom Designation Document and Paper 2 You can reduce or enlarge images by any copy ratio, in 1% increments. The available copy ratios are from 50% to 200%. 3 1. Press [COPY]. 2. Press [Enlarge/Reduce] twice. 3. Enter the copy ratio with the numeric keys, then press [OK]. Copying Sending and Receiving 4 Printing and Scanning 5 Network You can also use [ ] or [ ] to adjust the zoom ratio. To increase the zoom ratio, press [ ].
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Advanced Copy Features 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 ■ Collate Copy You can copy documents collated into sets arranged in page order. This feature can be used together with both “Two-Sided Copy” (see p. 3-8) and “2 on 1 Combination” (see p. 3-7). 1. 5. When the documents are loaded in the ADF, collate copying starts and no further operation is required. 6. Set documents.
PAGE 62
TOP Back Before Using the Machine 1 Document and Paper 2 Copying ■ 2 on 1 Combination 2 on 1 combination automatically reduces two-page document to fit on the selected paper size. This feature can be used together with both “Collate Copy” (see p. 3-6) and “Two-Sided Copy” (see p. 3-8). 4 Printing and Scanning 5 Network 6 Remote UI System Manager Settings 7 1. 8 2. Press [COPY]. 3. Press [Collate/2 on 1] repeatedly to select <2 ON 1>, then press [OK].
PAGE 63
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving ■ Previous Next Two-Sided Copy Two-sided copying enables you to make two-sided copies from one-sided documents. This feature can be used together with both “Collate Copy” (see p. 3-6) and “2 on 1 Combination” (see p. 3-7). Paper used to make two-sided copies must conform to the following specifications: – Paper size: LTR and A4 – Paper weight: 17 to 21 lb (64 to 80 g/m2) 1. Set documents.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 5. Use the numeric keys to enter the desired copy quantity (1 to 99). 6. Press [Start]. Previous Next When you set the document on the platen glass, press [Start] for each page. When scanning is complete, press [OK]. – To cancel all settings, press [Stop/Reset]. – When you switch the mode by pressing the mode keys such as [FAX], all settings will be also canceled.
PAGE 65
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings Previous Next Printing a Sample Page This machine provides you to print a sample page. You can use this function to test how the printouts will look with current settings. – The paper size must be LTR. – The paper type must be Plain Paper (17 to 21 lb (64 to 80 g/m2)).
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network Previous Next Canceling Copy Jobs Follow this procedure to cancel an outgoing job. 1. Press [Stop/Reset]. 2. When the message ] to select . appears, press [ CANCEL < YES COPYING? NO > The job is canceled, and the copy quantity is reset.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix 11 Previous Next 4 Sending and Receiving Basic Sending Method .....................................................................................4-4 Scan Settings ....................................................................................................4-5 Image Quality .....
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Previous Next Manual Sending .............................................................................................4-16 Advanced Sending Features ..........................................................................4-17 Broadcasting ...............................................................................
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TOP Back Before Using the Machine 1 7 8 Canceling TX/RX Jobs .....................................................................................4-32 2 Copying 3 4 Printing and Scanning 5 Network 6 Remote UI System Manager Settings Next Receiving Features .........................................................................................4-24 FAX/TEL: Optional Settings .................................................... 4-24 DRPD: Optional Settings ........................................
PAGE 70
TOP Back Before Using the Machine 1 Document and Paper 2 Copying Sending and Receiving Printing and Scanning Previous Next Basic Sending Method Follow this procedure to send faxes. 3 1. 4 2. Set documents. Place the first page on the platen glass if you are not using the ADF. Press [FAX]. If you want to adjust the image quality and density, see “Scan Settings,” on p. 4-5. 5 Network 3.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Printing and Scanning Image Quality 5 1. Press [FAX]. 2. Press [Image Quality] repeatedly to select the resolution, then press [OK]. Remote UI 7 System Manager Settings You can adjust the image quality and density of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Next Storing/Editing Address Book This machine provides you with various ways to specify the fax/ telephone numbers besides using the numeric keys. You can register fax/telephone numbers to the Address Book.
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TOP Back Before Using the Machine 1 ■ Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix 11 5. Registering One-Touch Speed Dialing Keys/Coded Speed Dialing Codes 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select
, then press [OK]. 5 Network Storing/Editing One-Touch Speed Dialing Keys/Coded Speed Dialing Codes 3.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3. Press [ ] or [ ] to select <1-TOUCH SPD DIAL> or , then press [OK]. 4. Press [ ] or [ ] to select the one-touch speed dialing key (01 to 08) or coded speed dialing code (00 to 99) you want to edit, then press [OK]. 3 Sending and Receiving 4 Printing and Scanning 5 5. Network 6 Remote UI 7 System Manager Settings 7. 8 Maintenance 1. Press [Additional Functions]. 2.
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TOP Back Before Using the Machine 1 Document and Paper 6. Press and hold [Clear] to delete the entire entry, then press [OK]. 4. 2 If you delete the fax/telephone number, the registered name is cleared automatically. Sending and Receiving 4 Printing and Scanning 7. Next Press [ ] or [ ] to select an empty one-touch speed dialing key that you want to set as the group dialing, then press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Printing and Scanning 7. Adding New Recipients to Group 1. Press [Additional Functions]. 4 2. Press [ ] or [ ] to select
, then press [OK]. 5 3. Press [ ] or [ ] to select , then press [OK]. Network 6 Remote UI 4. 7 System Manager Settings Press [Stop/Reset] to return to the standby mode. 8 Maintenance 9 5. Press [OK]. 6.
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TOP Back Before Using the Machine 1 Changing Group Name Previous Next Deleting Group Dialing Document and Paper 2 1. Press [Additional Functions]. 1. Press [Additional Functions]. 3 2. Press [ ] or [ ] to select
, then press [OK]. 2. Press [ ] or [ ] to select
, then press [OK]. 4 3. Press [ ] or [ ] to select , then press [OK]. 3. Press [ ] or [ ] to select , then press [OK]. 5 4. Press [ ] or [ press [OK]. 4.
PAGE 78
TOP Back Before Using the Machine 1 Document and Paper 2 Copying Follow the procedure below to send documents to registered recipients. 3. Using One-Touch Speed Dialing Keys Ex. 4 5 Network 6 Remote UI 7 System Manager Settings Press the desired one-touch speed dialing keys (01 to 08). If you pressed a wrong key, press [Stop/Reset] and try again.
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TOP Back Before Using the Machine 1 Document and Paper 2 ■ Using Coded Speed Dialing Codes 4. You can specify up to 100 recipients using coded speed dialing codes. Sending and Receiving 4 5 To use this feature, you must register recipients in coded speed dialing codes beforehand. (See “Storing/Editing Address Book,” on p. 4-6.) 1. 2. Set documents. Remote UI Press [FAX]. If you entered a wrong code, press [Stop/Reset], then try again from step 3. 5. Press [Start].
PAGE 80
TOP Back Before Using the Machine 1 ■ Group Dialing Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning To use this feature, you must register recipients in a group dialing beforehand. (See “Storing/Editing Address Book,” on p. 4-6.) 1. 6 2. System Manager Settings 8 Maintenance 9 Press [FAX]. If you want to adjust the image quality and density, see “Scan Settings,” on p. 4-5. 3.
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TOP Back Before Using the Machine 1 Document and Paper 5. 2 Sending and Receiving 6. 4 Printing and Scanning 5 ] to find the required – The recipients are listed in the order of one-touch speed dialing keys (01 to 08), and coded speed dialing codes (00 to 99). – For a one-touch speed dialing key or coded speed dialing code with no recipient name registered, their fax number is displayed. Copying 3 Press [ ] or [ recipient. Press [ ] or [ press [OK]. 5.
PAGE 82
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Use manual sending when you want to talk to the recipient before sending a document, or if the recipient does not have a fax machine that can receive automatically. – You cannot use the platen glass for manual sending. – You cannot use group dialing for manual sending. 1. 6 8 Maintenance 9 Troubleshooting 10 2. 3. 4. 5. Dial the recipient’s fax/telephone number.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying The machine provides the broadcasting feature as an additional fax mode. ■ 4 Printing and Scanning Broadcasting 3. Press [ ] or [ ] to select , then press [OK]. 4. Specify the recipient(s), then press [OK]. Use the numeric keys, one touch speed dialing keys, coded speed dialing codes or [Address Book] key to specify recipients. Be sure to press [OK] after entering the recipient’s number if you use the numeric keys.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network System Manager Settings Follow this procedure to send a fax from your computer. Make sure that the fax driver is installed. To check if the driver is installed, see “Software Settings with Computer,” in the Starter Guide. For details on the fax driver settings, see Online Help.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Fax Dialing Features 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network If your machine is set for pulse dialing, use the procedure below to switch to tone dialing to use information services (e.g., banks, airline reservations, and hotel reservations). Use the numeric keys to dial the required information service. 4.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 ■ Redialing Redialing can be done manually or automatically. For automatic redialing, you can set how many times the machine redials and the time between redials. Redialing Manually 5 Network 6 Remote UI 7 System Manager Settings 1. Set documents. 2. Press [FAX]. 3. Press [Redial/Pause]. 4.
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TOP Back Before Using the Machine 1 Document and Paper 6. 2 Ex. REDIAL Copying 3 Sending and Receiving Press [ ] or [ ] to select the number of redials the machine will make, then press [OK]. TIMES 2TIMES You can also enter values with the numeric keys. 4 Printing and Scanning 5 Network Regardless of the number you entered, the machine makes only one redialing attempt if it does not detect a busy signal. 7.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning ■ 1. 7 System Manager Settings 8 Maintenance 9 Use the numeric keys to dial the country code, the area code, and the fax/telephone number of the recipient. 6. If necessary, press [Redial/Pause] to enter a pause at the end of the number. Place the first page on the platen glass if you are not using the ADF. 2. Press [FAX]. 3.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings Follow this procedure to set the machine for receiving faxes. The default setting is . 4. Any data stored in the memory, including received fax documents, will be deleted if you turn off the main power switch of the machine. 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select , then press [OK]. 3.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Network You can set the fax receive mode to suit your needs, set the machine to receive fax documents into memory (memory lock), and use the external telephone connected to the machine to receive faxes manually (remote reception). You can also set how the received documents are printed.
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TOP Back Before Using the Machine 1 Document and Paper 2 3 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select , then press [OK]. 4 Printing and Scanning 5 3. Press [ ] or [ ] to select , then press [OK]. 6 4. Press [ ] or [ ] to select , then press [OK]. 7 5. Press [ ] or [ press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving ■ Memory Reception The machine automatically receives faxes in memory when printing is disabled under certain conditions (e.g., toner or paper has run out). Load paper and press [OK] to start printing faxes stored in memory. For toner empty, the machine automatically starts printing when the error is cleared.
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TOP Back Before Using the Machine 1 Document and Paper 5. Press [ [OK]. ] or [ ] to select , then press 2 Printing and Scanning ] or [ ] to select , then press keys to enter the start time (in 24-hour format), then press [OK]. When you select , the machine starts to print the received documents in memory. 3 4 Press [ [OK]. Next 10. For , use the numeric Copying Sending and Receiving 9. Previous 6. Ex.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 2. 3. 4. 4 Printing and Scanning 5 Confirm that is displayed, then press [OK]. Use the numeric keys to enter the memory lock reception password, then press [OK]. Press [ [OK]. ] or [ ] to select , then press Press [Stop/Reset] to return to the standby mode.
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TOP Back Before Using the Machine 1 Receiving a Fax Remotely Document and Paper 2 1. When you receive a call, pick up the external telephone. 3 2. Use the numeric keys to enter the two-digit remote reception ID to start reception. Copying Sending and Receiving 4 Printing and Scanning 5 Network 6 If the machine is set for pulse dialing, press [Tone] to switch to tone dialing before pressing the remote reception ID. 3. When the reception is complete, hang up the telephone.
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TOP Back Before Using the Machine 1 Document and Paper 2 3 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select , then press [OK]. 5 3. Press [ ] or [ ] to select , then press [OK]. 6 4. Press [ ] or [ ] to select , then press [OK]. 4 Printing and Scanning Network Remote UI System Manager Settings Reception Restriction You can reject incoming faxes from the senders who do not transmit their fax numbers to your machine.
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TOP Back Before Using the Machine 1 Received Image Reduction Document and Paper 2 You can print received documents in a reduced size. The default setting is . 3 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select , then press [OK]. 3. Press [ ] or [ ] to select , then press [OK]. 4. Press [ ] or [ ] to select , then press [OK]. Copying Sending and Receiving 4 Printing and Scanning 5 Network 6 5.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying Sending and Receiving Printing and Scanning Next Canceling TX/RX Jobs Follow the procedure below to cancel an ongoing job (sending or receiving). 3 1. Press [Stop/Reset]. 4 2. When the message ] to select . appears, press [ 5 Previous CANCEL < YES DURING TX/RX? NO > Network 6 Remote UI 7 System Manager Settings – For sending jobs, remove any unscanned documents from the ADF.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 System monitor enables you to view the transmission and reception results, monitor the status of the send jobs currently being processed. ■ Checking Transmission/Reception Results 1. Press [System Monitor]. 2. Press [ ] or [ press [OK]. ] to select , then 3.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Previous Next 5 Printing and Scanning Printing Documents .........................................................................................5-2 Advanced Printing Features ............................................................................5-3 Collate Printing ........................
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Previous Next Printing Documents Follow this procedure to print a document from your computer. Make sure that the printer driver is installed. To check if the driver is installed, see “Software Settings with Computer,” in the Starter Guide. For details on the printer driver settings, see Online Help.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Advanced Printing Features 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings ■ Collate Printing You can print documents collated into sets arranged in page order. For example, when printing multiple copies of a 3-page document, the print order is 1, 2, 3, 1, 2, 3, and so on. 1. From an open document on an application, click [File] → [Print]. 2.
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TOP Back Before Using the Machine 1 Document and Paper 2 ■ 2 on 1 Combination 2 on 1 combination automatically reduces two-page document to fit on the selected paper size. Sending and Receiving 4 Printing and Scanning Click the [Page Setup] tab. 4. For [Page Layout], select [2 Pages per Sheet], then click [OK]. 5. On the [Print] dialog box, click [Print] or [OK].
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TOP Back Before Using the Machine 1 Two-Sided Printing From an open document on an application, click [File] → [Print]. 2. Select the printer icon for the machine ([Canon MF4200 Series UFRII LT]), then click [Preferences] or [Properties] to open the dialog box. 4 3. Click the [Finishing] tab. 5 4. For [Print Style], select [2-sided Printing], then click [OK]. 6 5. On the [Print] dialog box, click [Print] or [OK]. 2 Copying ■ Two-sided printing enables you to make two-sided printouts.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Follow this procedure to scan a document to your computer. Make sure that the scanner driver is installed. To check if the driver is installed, see “Software Settings with Computer,” in the Starter Guide. For details on the scanner driver settings, see the Scanner Driver Guide (in the User Software CD). Set documents. 2. Press [SCAN]. 6 3.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Canceling Scan Jobs 2 Follow the procedure below to cancel an ongoing scan job. 3 ■ Copying Sending and Receiving 4 Printing and Scanning Canceling Scan Jobs to a Computer 1. Press [Stop/Reset]. 2. Click [OK] on the computer screen.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 System monitor enables you to monitor the status of the print jobs currently being processed. Troubleshooting 10 5. Make sure that the Processing/Data indicator is turned on. When the Processing/Data indicator is turned off, all print jobs are erased from the memory. ■ ■ Checking and Deleting Print Jobs 1. Press [System Monitor]. 2.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Previous Next 6 Network System Requirements ......................................................................................6-3 Printing or Sending a Fax from a Computer.......................6-3 Basic Network Settings ....................................................................................
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI Previous Next Additional Network Settings .........................................................................6-15 TCP/IP Settings ........................................................................... 6-15 Startup Time Settings .............................................................. 6-17 Checking Network Settings ...............................
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying This section describes the system environments with which the machine is compatible.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Next Basic Network Settings Basic Network Settings are required in order to use the following functions of the machine. ● Printing or sending a fax from a computer Before making basic network settings, confirm that the following procedures are performed.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 4. Press [ ] or [ ] to select , then press [OK]. 6. Press [ [OK]. 7. Press [ ] or [ press [OK]. 8. 6 ] or [ System Manager Settings 8 Maintenance 9. then press [OK]. SUBNET MASK 000.000.000.000 11. Press [ ] to select , then 12. Use the numeric keys to enter the gateway Use the numeric keys to enter the IP address, then press [OK].
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TOP Back Before Using the Machine 1 ■ Interface Settings Document and Paper 2 Copying Sending and Receiving Printing and Scanning Ethernet Driver 3 You can specify the communication method and Ethernet connection type. The default setting is . 4 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select , then press [OK]. 5 Network 6 Remote UI If the System Password has been set, enter the System Password using the numeric keys, then press [OK]. 3.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 10. Press [ ] or [ ] to select the desired Ethernet connection type, then press [OK]. <100 BASE-TX>: Establishes a 100Base-TX network connection. <10 BASE-T>: Establishes a 10Base-T network connection. 11. Press [Stop/Reset] to return to the standby mode. 12. Restart the machine.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Press [ ] or [ ] to select , then press [OK]. 4. Press [ ] or [ ] to select , then press [OK]. 10. Press [ 5. Press [ ] or [ press [OK]. 11. If you need to specify or , then press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 15. Press [ ] or [ Previous Next ] to select , then press [OK]. 16. If you need to specify , ] or [ ] to select , press [ then press [OK]. If you need not specify , skip to step 19. Sending and Receiving Printing and Scanning 4 17. Press [ 5 18. Press [ ] or [ ] to select , then press [OK]. ] or [ ] to select , then press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Previous Next Setting Up a Computer for Printing/Sending a Fax This section describes procedures for Setting Up a computer for printing/sending a fax. Before setting up a computer for printing/sending a fax, it is necessary to perform the following setup procedures. 3. It is recommended that the network administrator perform the following procedures. ■ 1.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 5. 6. 3 Sending and Receiving Printing and Scanning ] to select , then Press [ ] or [ ] to select or , then press [OK]. 4 7. 5 8. Press [ ] or [ press [OK]. 6 9. Press [ ] or [ ] to select or , then press [OK]. Remote UI 7 8 Maintenance 9 ■ Next Machine Connection Method (LPD/Raw) ● Connecting to a TCP/IP Network: : Uses LPD as the print application. : Does not use LPD.
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TOP Back Before Using the Machine 1 Document and Paper 1. – For Windows Vista, click [Start] on the Windows task bar → [Control Panel] → [Printer] under [Hardware and Sound]. – For Windows 2000, click [Start] on the Windows task bar → [Settings] → [Printers]. – For Windows XP Professional/Server 2003, click [start] on the Windows task bar → [Printers and Faxes]. – For Windows XP Home Edition, click [start] on the Windows task bar → [Control Panel] → [Printers and Other Hardware] → [Printers and Faxes].
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TOP Back Before Using the Machine 1 Document and Paper 8. Copying Sending and Receiving Printing and Scanning 3 9. 4 10. In the printer properties dialog box, click Click [Close] to close the [Printer Ports] dialog box. 5 [Configure Port] → Click [LPR] under [Protocol] → enter a print queue in [Queue Name] under [LPR Settings]. 6 If you want to use Raw, confirm [Raw] under [Protocol] is selected, and proceed to step 11. Network Next Click [Finish].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning ■ If Windows 2000/XP/Server 2003/Vista is on your network, the following procedure enables you to set up a print server for more efficient management of network printers. Once a print server is set up, print jobs can be managed by the print server. Also, by setting up an alternate driver for the print server, printer drivers can be installed in each computer via the network. 1.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting Next Additional Network Settings Depending on your network environment, additional network settings may be required. 3 Sending and Receiving Previous 3. Press [ ] or [ ] to select , then press [OK]. 4. Press [ ] or [ ] to select , then press [OK]. 5. Press [ ] or [ press [OK]. 6.
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TOP Back Before Using the Machine 1 Port Number Settings Document and Paper 2 Depending on your network environment, you can change the port number for each protocol. 3 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select , then press [OK]. Copying Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting Previous Next 7. Use the numeric keys to enter the port number, then press [OK]. 8.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning ■ If you connect the machine to a switching hub, it may not be able to connect to a network even though your network settings are set correctly. This occurs because the spanning tree process performed between switching hubs prevents them from communicating with each other immediately after the machine connects to a switching hub.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving You can check the current network settings as follows. 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select , then press [OK]. If the System Password has been set, enter the System Password using the numeric keys, then press [OK]. Press [ ] or [ ] to select , then press [OK]. 5 Network 3. Press [ ] or [ ] to select , then press [OK]. 4.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings Previous Next Machine Management Machine Management Using NetSpot Device Installer The machine enables you to use any of the following software to check the status and to specify the settings on your computer.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying Sending and Receiving Printing and Scanning Next 7 Remote UI 3 System Requirements ......................................................................................7-3 4 Using the Remote UI ........................................................................................7-4 Starting the Remote UI ..............................................................7-4 5 Displaying Device Status and Information ................
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Previous Next Customizing System Settings ........................................................................7-13 Customizing System Information ....................................... 7-13 Import/Export Function.................................................................................7-16 Saving the Address Book........................................................
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TOP Back Before Using the Machine 1 Document and Paper Previous Next System Requirements 2 Copying 3 Sending and Receiving Printing and Scanning The Remote UI has been confirmed to work in the following system environments. ● OS 4 – Microsoft Windows 2000 Professional 5 – Microsoft Windows Vista – Microsoft Windows XP ● Web Browser Network 6 Remote UI – Microsoft Internet Explorer 5.01 SP4 or later (Internet Explorer 6 or later is recommended.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Previous Next Using the Remote UI The Remote UI software enables you to access and manage the machine connected to a network using a web browser. ● Check the machine status from a network computer 3. Enter the required information. – For [Administrator Mode], enter the System Manager password if required. – For [End-User Mode], enter your user name.
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TOP Back Before Using the Machine 1 Previous Next A Displays the current status of the machine, etc. 2 B Takes you to the Remote UI top page. 3 C Displays the online help for the Remote UI. D Displays the current status of print jobs, etc. E Takes you back to the top of a current page. F Displays a list of settings for the machine, etc. G Displays the Address Book data (one-touch speed dialing keys, etc.) registered on the machine. Document and Paper 4. Click [OK].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 4 Printing and Scanning 5 Network 6 You can view the current status of the machine and also information about the administrator in charge of the machine, the installation location and various machine settings. Click [Device] → select the item you want to display from the menu that appears under [Device]. [Status] Displays the current status of the machine and any error messages.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Previous Next Job Management The Remote UI enables you to manage print jobs. It also enables you to view the sending and receiving results of fax jobs. ■ 1. Click [Job Status] → select [Print Job] from the menu that appears under [Job Status]. A list of print jobs being waiting or processed by the machine appears.
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TOP Back Before Using the Machine 1 Document and Paper 2. To delete a print job, click [Delete] next to the desired job. 2 Copying Viewing the Activity Log Click [Job Status] → select [Transmissions] from the menu that appears under [Job Status]. The [Transmissions] appears displaying information about fax jobs that have already been processed by the machine. 4 Printing and Scanning Next The Remote UI enables you to view the [Transmissions] of send jobs.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network Previous Next Managing the Address Book The Remote UI enables you to view and modify the Address Book data. ● To view/edit the registered addresses: Click the number or the name to display the current address information. You can also access these setting menus from the operation panel of the machine. For details, see “Machine Settings,” on p. 11-3. 1.
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TOP Back Before Using the Machine 1 Document and Paper To edit the information, click [Edit] → make the necessary changes on the Change Address screen → click [OK]. Previous Next Click [Edit]. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 ● To register a new address: Select [Fax] or [Group] from the drop-down list, press [Select] → enter the necessary information → click [OK].
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TOP Back Before Using the Machine 1 Document and Paper 2 For group dialing, select [Group] from the drop-down list, press [Select] → enter a group name in [Group Name] → click [Address Book] under [Members List]. Previous Next Make sure that the registered addresses are displayed in [Members List] → click [OK].
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TOP Back Before Using the Machine 1 Document and Paper Previous Next ● To delete the registered addresses: Select the check box next to the number to delete → click [Delete]. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 You cannot recover the address once it is deleted.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Customizing System Settings 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI ■ Customizing System Information 2. Enter the necessary information → click [OK]. The Remote UI enables you to specify the machine’s system settings. You can also access the system settings from the operation panel of the machine. For details, see “Machine Settings,” on p. 11-3. 1. Click [Add.Func.
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TOP Back Before Using the Machine 1 Document and Paper Previous ● To restrict the Send Function: ● To set the System Manager password: Click [Restrict the Send Function]. Click [Register Password]. Select the necessary settings → click [OK]. Specify the necessary fields → click [OK].
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TOP Back Before Using the Machine 1 Set Password: Select this check box to set the System Manager password. 2 System Manager Password: Enter a number (seven digits maximum). 3 Confirm: Enter the password again. If the number you enter here is different from the number entered for [System Manager Password], an error dialog box appears. Permit End-User’s Job Operation: Select this check box to permit deleting print jobs for which you have owner privileges when the machine is in the End-User Mode.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 5 Next Import/Export Function The Remote UI enables you to save the Address Book data in your computer or load address book into the machine from saved files. The Import/Export function is intended for data exchange, and is available only through the Remote UI. 4 Printing and Scanning Previous ■ Saving the Address Book You can store the Address Book as a file in your computer. 1. Click [Add.Func.
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TOP Back Before Using the Machine 1 Document and Paper 2. ■ Click [Start Export]. Previous Next Loading an Address Book You can load address books into the machine from saved files. 2 Copying – When you register the contents of a new file, the currently registered addresses are overwritten by the new address list. – You can register up to 108 addresses in the Address Book. Each address is treated as a separate item.
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TOP Back Before Using the Machine 1 Document and Paper 2. Click [Import...]. 3. Previous Next Click [Browse] → select the file to import → click [OK]. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Do not import any files while the machine is executing other jobs.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying Previous Next Device Custom Settings The Remote UI enables you to edit the machine’s custom settings. 2. Specify all the necessary fields → click [OK]. 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 You can also access these setting menus from the Operation Panel of the machine. For details, see “Machine Settings,” on p. 11-3. 1. Click [Add.Func.] → select [Custom Settings] from the menu that appears under [Add.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Previous Next 8 System Manager Settings Specifying the System Manager Settings ......................................................8-2 Restricting Access to Destinations ..................................................................8-3 Confirming Entered Fax Numbers .........................................8-3 Restricting Redial .................................................
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 System Manager Settings 8 Maintenance 9 Next Specifying the System Manager Settings You can set a password for the System Manager. Once the System Password is set, restrictions can be placed on storing or changing the System Settings. 5. Use the numeric keys to enter a number, then press [OK]. 6. Press [Stop/Reset] to return to the standby mode.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying You can set whether to confirm entered fax numbers and restrict the use of [Redial/Pause]. ■ 4 Printing and Scanning 5 Network 6 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select , then press [OK]. Press [ ] or [ ] to select , then press [OK]. 5. Press [ ] or [ ] to select or , then press [OK]. : The confirmation screen does not appear.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving ■ Restricting Redial 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select , then press [OK]. If the System Password has been set, enter the System Password using the numeric keys. 5 3. Press [ ] or [ ] to select , then press [OK]. 6 4. Press [ ] or [ ] to select , then press [OK]. 7 5.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix 11 Previous Next 9 Maintenance Cleaning the Machine ......................................................................................9-2 Exterior.............................................................................................9-2 Interior ................................
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TOP Back Before Using the Machine 1 Document and Paper Cleaning the Machine Note the following before cleaning your machine: ■ 3 – Make sure no document is stored in memory, then turn off the main power switch and disconnect the power cord. 1. Turn off the main power switch and disconnect the power cord. 2. Wipe the machine’s exterior with a clean, soft, lint-free cloth dampened with water or diluted dishwashing detergent solution. 3.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning ■ Interior Turn off the main power switch and disconnect the power cord. 2. Hold the front side of the operation panel with your hands. Next 3. Lift the scanning platform (A) until it is locked. (You will hear an audible “click.”) 4. Hold the grip (A) on the right front side of the toner cover.
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TOP Back Before Using the Machine 1 Document and Paper 5. Previous Next Open the toner cover. – Do not touch the rollers and parts which have labels “CAUTION! Hot surface avoid contact” on. They become very hot during use. – To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 6. Remove the toner cartridge.
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TOP Back Before Using the Machine 1 Document and Paper 2 7. Use a clean, soft, dry, lint-free cloth to remove any toner or paper debris from the machine’s interior. Previous Next 8. Hold the toner cartridge by its handle (A). 9. Insert the toner cartridge so that the protrusion on the right side of the toner cartridge (A) fits into the guide (B) located on the right side of the machine and slide it down parallel to the guide.
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TOP Back Before Using the Machine 1 Document and Paper 10. Push the toner cartridge to make sure it is Previous Next 13. Lower the scanning platform. properly set in the machine. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 11. Hold the grip (A) on the right front side of the Network 6 toner cover. Remote UI 7 System Manager Settings – Be careful not to get your fingers caught. – If you cannot close the toner cover, do not force it to close.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Fuser Roller Press [Additional Functions]. 6 2. Press [ ] or [ ] to select , then press [OK]. 7 Load a sheet of blank LTR paper in the multipurpose tray. 4. Press [ ] or [ ] to select , then press [OK]. – Cleaning the roller takes approximately 130 seconds. – When some jobs are stored in memory, this function is not available. 1.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning ■ Scanning area 2. Keep the scanning area clean to avoid dirty copies or faxes to be sent. Previous Next Clean the platen glass and the underside of the ADF with a cloth dampened with water. Then, wipe the area with a soft, dry cloth. Platen glass 1. Open the ADF. 5 Network 6 Do not dampen the cloth too much, as this may tear the document or damage the machine.
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TOP Back Before Using the Machine 1 ADF Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 If your documents have black streaks or appear dirty after copying them using the ADF, this may be caused by pencil lead rubbing off the documents and onto the roller. Clean the ADF scanning area and roller. 1. Turn off the main power switch and disconnect the power cord. 2. Open the ADF cover. 3.
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TOP Back Before Using the Machine 1 Document and Paper 4. Previous Next Close the ADF cover. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Be careful not to get your fingers caught. Network 6 Remote UI 5. Reconnect the power cord and turn on the main power switch.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting Previous Next Replacing the Toner Cartridge When the toner is running low, the message appears on the LCD. We recommend that you prepare a new toner cartridge for future replacement with ease.
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TOP Back Before Using the Machine 1 Document and Paper 3. Hold the grip (A) on the right front side of the toner cover. 4. Open the toner cover. 5. Previous Next Remove the toner cartridge. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network Do not touch the rollers and parts which have labels “CAUTION! Hot surface avoid contact” on. They become very hot during use. 6 Remote UI 7 System Manager Settings 6.
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TOP Back Before Using the Machine 1 Document and Paper 7. Hold the toner cartridge by its handle (A). Previous Next 8. Insert the toner cartridge so that the protrusion on the right side of the toner cartridge (A) fits into the guide (B) located on the right side of the machine and slide it down parallel to the guide. 9. Push the toner cartridge to make sure it is properly set in the machine.
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TOP Back Before Using the Machine 1 Document and Paper 10. Hold the grip (A) on the right front side of the Previous Next 12. Lower the scanning platform. toner cover. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 11. Close the toner cover. – Be careful not to get your fingers caught. – If you cannot close the toner cover, do not force it to close. Open the cover and make sure the toner cartridge is properly set in the machine.
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TOP Back Before Using the Machine 1 ■ Replacing the Toner Cartridge with a New One 1. Hold the front side of the operation panel with your hands. Document and Paper 2 Copying 3 Sending and Receiving Previous Next 3. Hold the grip (A) on the right front side of the toner cover. 4. Open the toner cover. 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 2. Lift the scanning platform (A) until it is locked. (You will hear an audible “click.
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TOP Back Before Using the Machine 1 Document and Paper 5. Previous Next Remove the toner cartridge. Do not open the drum protective shutter (A). 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 6. Remove the new toner cartridge from the protective bag. Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix Save the protective bag. You may need it later when you remove the toner cartridge from the machine.
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TOP Back Before Using the Machine 1 Document and Paper 7. Previous Next Gently rock the toner cartridge several times to evenly distribute toner inside. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 8. Place the toner cartridge on a flat surface and pull the seal completely out. – If toner is adhered on the removed seal, be careful that your hands or clothes do not get dirty from touching the toner.
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TOP Back Before Using the Machine 1 Document and Paper 9. Hold the toner cartridge by its handle (A). Previous Next 10. Insert the toner cartridge so that the protrusion on the right side of the toner cartridge (A) fits into the guide (B) located on the right side of the machine and slide it down parallel to the guide. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Do not open the drum protective shutter on the toner cartridge.
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TOP Back Before Using the Machine 1 Document and Paper 12. Hold the grip (A) on the right front side of the Previous Next 14. Lower the scanning platform. toner cover. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 13. Close the toner cover. – Be careful not to get your fingers caught. – If you cannot close the toner cover, do not force it to close. Open the cover and make sure the toner cartridge is properly set in the machine.
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TOP Back Before Using the Machine 1 Document and Paper Canon has instituted a worldwide recycling program for cartridges called “The Clean Earth Campaign”. This program preserves precious natural resources by utilizing a variety of materials found in the used cartridges that are of no further use, to remanufacture new cartridges which, at the same time, keeps the environment cleaner by reducing landfill waste. Complete details concerning this program are enclosed in each Cartridge box.
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TOP Back Before Using the Machine 1 Document and Paper 2 – Cartridges collected through this program are not refilled. – You are not entitled to a tax deduction or rebate for the return of empty cartridges. – This program may be modified or discontinued without notice. Copying 3 Sending and Receiving 4 Printing and Scanning ■ Previous Next U.S.A.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving – Place as many cartridges as possible into one box. Carefully seal the box with tape; or – Call 1-800-OK-Canon to receive your free eight cartridge collection box. 4 Printing and Scanning Network 6 7 System Manager Settings Maintenance Please be sure that the shipment does not exceed UPS specifications. Maximum weight = 70 lb. (31.8 kg) Maximum length = 108 in.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Option: UPS Pick-up ■ – Give the shipment to your UPS driver when you receive your next regular delivery (UPS may charge a fee for customers who call UPS to pick up a cartridge shipment if they do not already have a delivery scheduled.); Option A: Single Box Return or – Take the shipment to your local UPS receiving point.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Printing and Scanning System Manager Settings – Call 1-800-667-2666 to receive your free Canon collection box kit. – The collection box can accommodate eight individual cartridge boxes. – Place your eight individually packaged boxes of empty cartridges into the Canon collection box. Seal the box. 5 – Apply the Canon Canada Inc./Canada Post label provided in this brochure.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Previous Next – For further information about The Clean Earth Campaign in Canada, please call or write to Canon. 1-800-667-2666 Canon Canada Inc.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying Sending and Receiving Printing and Scanning Turn off the main power switch. 4 2. Disconnect the power cord and all the cables from the back of the machine. 5 3. If you are using the output tray extension, fold the paper stopper, and then push the output tray extension into the machine. Remote UI 7 System Manager Settings Follow this procedure to avoid vibration damage to the machine when transporting it over a long distance. 1.
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TOP Back Before Using the Machine 1 Document and Paper 6. Hold the grip (A) on the right front side of the toner cover. 7. Open the toner cover. 8. Previous Next Remove the toner cartridge. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 – To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth. – Do not open the drum protective shutter on the toner cartridge.
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TOP Back Before Using the Machine 1 Document and Paper 9. Hold the grip (A) on the right front side of the toner cover. Previous Next 11. Lower the scanning platform. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 10. Close the toner cover. Be careful not to get your fingers caught. 12. Remove the dust cover from the paper cassette.
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TOP Back Before Using the Machine 1 Document and Paper 13. Open the front panel of the paper cassette. Previous Next 15. Remove the paper cassette by lifting up the front-end of the paper cassette and pulling it forward. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 14. Remove the paper from the paper cassette. 16. Detach the Document feeder tray.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Previous Next 17. Make sure all the covers are closed. 18. Grip the handles on both sides of the machine and lift it carefully, as shown in the illustration below. 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings – Do not lift the machine by any of its attachments. Dropping the machine can cause personal injury.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying Printing and Scanning 10 Troubleshooting 4 5 LCD Messages .............................................................................................. 10-14 Network 6 Remote UI 7 System Manager Settings Next Clearing Jams..................................................................................................10-3 Document Jams ......................................................................... 10-4 Paper Jams.....
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Printing and Scanning Previous Next Fax Problems ............................................................................................... 10-27 Sending Problems...................................................................10-27 Receiving Problems ................................................................10-31 Copying Problems .....................................................................
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning When , or appears on the LCD display, remove jammed paper from the machine first, then from the paper cassette or multi-purpose tray if necessary. Check the following if you experience repeated paper jams: – Fan and tap the paper stack on a flat surface before loading it in the machine.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving ■ Document Jams Next 3. Hold both sides of any jammed documents and gently pull them out. 4. Close the ADF cover. When appears on the LCD display, remove a jammed document from the ADF. 1. Previous Open the ADF cover. 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 2. Hold both sides of any jammed documents and gently pull them out straight upward.
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TOP Back Before Using the Machine 1 Document and Paper 5. Open the ADF and then hold both sides of any jammed documents and gently pull them out. 6. Close the ADF. Previous Next 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting Be careful not to get your fingers caught.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving ■ 1. Next 3. Hold the grip (A) on the right front side of the toner cover. 4. Open the toner cover. When or appears on the LCD display, remove jammed paper from the inside of the machine first, then from the paper cassette or multi-purpose tray if necessary. 4 Printing and Scanning Paper Jams Previous Hold the front side of the operation panel with your hands.
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TOP Back Before Using the Machine 1 Document and Paper 5. Previous Next Remove the toner cartridge from the machine. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 – Do not touch the fixing assembly (A) as it becomes very hot during use. – Do not touch the transfer roller (B) as this can damage the machine. Network 6 Remote UI 7 System Manager Settings 8 Maintenance – Do not touch the rollers and parts which have labels “CAUTION! Hot surface avoid contact” on.
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TOP Back Before Using the Machine 1 Document and Paper 7. 2 Gently pull the jammed paper between the fixing assembly (A) and transfer roller (B) until the leading edge emerges from the machine. 9. Previous Next Hold the toner cartridge by its handle (A). Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 10. Insert the toner cartridge so that the protrusion on the right side of the toner cartridge (A) fits into the guide (B) located on the right side of the machine and slide it down parallel to the guide. Previous Next 12. Hold the grip (A) on the right front side of the toner cover. 3 Sending and Receiving 4 Printing and Scanning 5 13. Close the toner cover. Network 6 11.
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TOP Back Before Using the Machine 1 Document and Paper 14. Lower the scanning platform. Previous Next 15. Remove the dust cover from the paper cassette. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 16. Open the front panel of the paper cassette. 5 Network 6 Remote UI 7 System Manager Settings – Be careful not to get your fingers caught. – If you cannot close the toner cover, do not force it to close.
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TOP Back Before Using the Machine 1 Document and Paper 17. Remove the paper in the paper cassette. Previous Next – When feeding paper from the multi-purpose tray: 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 19. Load the paper into the paper cassette. 18. Hold both sides of the jammed paper and slowly pull it out in the direction of the arrow.
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TOP Back Before Using the Machine 1 Document and Paper 20. Close the front panel of the paper cassette. Previous Next 22. Open the rear cover. This operation is required only when appears on the LCD display. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 21. Set the dust cover on the paper cassette.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 23. Hold both sides of the jammed paper and gently pull it out upward. This operation is required only when appears on the LCD display. Previous Next 24. Close the rear cover. This operation is required only when appears on the LCD display.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Printing and Scanning See the following when the LCD displays error and status messages. CANNOT PRINT RX DATA AVAILABLE MEMORY nn% Description This message shows the percentage of the memory currently available. 5 Action If you need more space, wait for the machine to send any documents in memory. Also print, send, or delete any documents stored in memory.
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TOP Back Before Using the Machine 1 Document and Paper CHANGE REG’D SIZE → PAPER SETTINGS Sending and Receiving Description The paper size is not appropriate for your print jobs. 3 Action – To print reports or received data, set the paper size to , , , , , , , , , or . For details, see “Setting Paper Size and Type,” on p. 2-13.
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TOP Back Before Using the Machine 1 Document and Paper 2 LOAD CORRECT PAPER Description The size of the paper in the paper cassette or multi-purpose tray is different from that of the paper specified in or of the menu. Action Load the correct size paper or change the paper size in or of the menu. For more information, see “If is displayed,” on p. 10-22.
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TOP Back Before Using the Machine 1 Document and Paper The machine is full of jobs. Action 3 Print, send, or delete any documents stored in memory. Action Divide the document stack or data into a few parts and try again one by one. 4 Action Send the document with low resolution. Description The number of TX/RX jobs that can be stored in memory reached the maximum. Action The machine memory can store up to 256 fax jobs including sending and receiving jobs.
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TOP Back Before Using the Machine 1 Document and Paper PAPER JAM 2 Description 3 Action Copying Sending and Receiving 4 Printing and Scanning 5 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Action Troubleshooting 10 Appendix 11 Paper jams have occurred in the machine. appears alternately. Clear the paper jam (See “Paper Jams,” on p. 10-6.) and reload paper in the paper cassette or multi-purpose tray.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Previous Next WRONG PASSWORD Description The memory lock reception password or system password you entered is incorrect. Action Enter the correct password. For details, see “Memory Lock Reception,” on p. 4-26 or “Specifying the System Manager Settings,” on p. 8-2.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Error Codes 2 An error code is a four-digit code shown on an ERROR TX REPORT or an ERROR RX REPORT when an error occurs. Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 For details on reports, see “Printing Reports Automatically,” on p. 11-26. Remote UI 7 System Manager Settings See the following for individual error codes.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 00A0 Description Transmission was manually canceled on the machine. Description Reception was manually canceled on the machine. Action Resend the document if necessary. Action Ask the sender to resend the document if necessary. 00A1 Description There is a document jam. Action Clear the document jam. 00FF All redialing attempts have failed.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning When appears on the LCD display, the size of the paper in the paper cassette or multi-purpose tray is different from that of the paper specified in or of the menu. You need to load the correct size paper or change the paper size in or of the menu.
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TOP Back Before Using the Machine 1 Document and Paper 6. 2 Copying 3 Sending and Receiving Previous Next Press [Stop/Reset] to return to the standby mode. Now ready to copy your document. For a fax job or report printing, go to step 7. 7. Press [OK] to resume the job. No further operation is required.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next General Problems 2 Copying 3 Sending and Receiving 4 Printing and Scanning The machine has no power. Q Is the power cord plugged in securely? A Check that the power cord is securely plugged into the machine and into the wall outlet. If the machine is plugged into a power strip, make sure the power strip is plugged in and turned on. 5 The Error indicator flashes.
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TOP Back Before Using the Machine 1 Previous Next Nothing appears in the LCD. Document and Paper 2 Copying 3 Sending and Receiving Q Is the power cord plugged in securely? A Check that the power cord is securely plugged into the machine and into the wall outlet. If the machine is plugged into a power strip, make sure the power strip is plugged in and turned on. Q Is the main power switch turned on? A Turn on the main power switch.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Paper Feeding Problems 2 Copying 3 Sending and Receiving Printing and Scanning Paper does not feed properly. Q Q Are different types of paper loaded in the machine? A Load only one type of paper. A Make sure you load paper that meets the requirements for use. (See “Paper Requirements,” on p. 2-7.) A Let the paper run out before refilling the machine. Avoid mixing new stock with paper already loaded.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Fax Problems 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 ■ Cannot send a fax. A Make sure the scanning platform and rear cover are fully closed. (See “Paper Jams,” on p. 10-6.) Q Is the one-touch speed dialing key or coded speed dialing code you entered registered correctly? Q Is the machine set for the correct telephone line type? A A Make sure the machine is set for the correct telephone line type.
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TOP Back Before Using the Machine 1 Previous Next Q Is the machine in the Sleep mode? Q Is the telephone cable connected properly? A The machine does not scan documents if it is in the Sleep mode. To take the machine out of the Sleep mode, press [Energy Saver] on the operation panel. A Make sure the cable is connected properly. (See “Before FAX Setting,” in the Starter Guide.
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TOP Back Before Using the Machine 1 Q Did the recipient’s machine answer within 35 seconds (after all automatic redialing attempts)? A Ask the recipient to check the machine. For an overseas call, add pauses to the registered number. (See “Dialing an Overseas Number (With Pauses),” on p. 4-22.) Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Next Memory fills up immediately when you try to send.
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TOP Back Before Using the Machine 1 Faxes sent from the machine are spotted or dirty. Previous Next Sending of documents is too slow. Document and Paper 2 Copying 3 Sending and Receiving Q Is the recipient’s machine working properly? A Check the machine by making a copy. If the copy is clear, the problem may be in the recipient’s machine. If the copy is spotted or dirty, clean the scanner components. (See “Scanning Area,” on p. 2-3.
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TOP Back Before Using the Machine 1 Entering the fax number is required again after pressing [Start]. Copying 3 Sending and Receiving 4 Printing and Scanning 5 Q Is set to ? A When is set to , you need to enter the fax number again after pressing [Start]. (See “Confirming Entered Fax Numbers,” on p. 8-3.) ■ Receiving Problems Cannot receive a fax automatically.
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TOP Back Before Using the Machine 1 No automatic switching between telephone and fax calls. Previous Next Q Has an error occurred during reception? Document and Paper 2 Q Is the machine set to switch automatically between telephone and fax calls? A Check the LCD for an error message. (See “LCD Messages,” on p. 10-14.) 3 A For the machine to switch between fax and telephone calls automatically, the receive mode must be set to , , or .
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TOP Back Before Using the Machine 1 Q Did you hang up the external telephone before pressing [Start] or dialing the remote reception ID? A Always press [Start] or dial the remote reception ID before hanging up. Otherwise you will disconnect the call. Q Are documents set on the ADF? A After removing the document from the ADF, please attempt manual receiving again. If you press [Start] when documents are set on the ADF, it automatically switches to manual sending.
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TOP Back Before Using the Machine 1 Previous Next Q Is the toner cartridge installed properly? Q Is the toner low or unevenly distributed? 2 A Make sure the toner cartridge is installed properly. (See “Set Up the Machine,” in the Starter Guide.) A 3 Redistribute the toner inside the toner cartridge. If the problem persists, replace the toner cartridge. (See “Replacing the Toner Cartridge,” p. 9-11.) Q Is the cartridge out of toner? A Replace the toner cartridge.
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TOP Back Before Using the Machine 1 Q Is the toner low or unevenly distributed? A Redistribute the toner inside the toner cartridge. If the problem persists, replace the toner cartridge. (See “Replacing the Toner Cartridge,” on p. 9-11.) Previous Next Receiving of documents is too slow.
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TOP Back Before Using the Machine 1 Previous Next Errors occur frequently while receiving. Document and Paper 2 Q Are the telephone lines in poor condition, or do you have a bad connection? 3 A Check if there is a device nearby that interferes with signal reception (e.g., microwave oven). 4 Q Is the sender’s machine functioning properly? A Ask the sender to check that the machine is functioning properly.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Copying Problems 2 Copying 3 Sending and Receiving Blank paper comes out from the machine. Q Have you removed the plastic seal from the toner cartridge? A Make sure you remove the seal from the cartridge. (See “Set Up the Machine,” in the Starter Guide.) Q Is the toner cartridge installed properly? 6 A Make sure the toner cartridge is installed properly. (See “Set Up the Machine,” in the Starter Guide.
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TOP Back Before Using the Machine 1 Paper jams occur. Previous Next Copy is not clear. Document and Paper 2 A Make sure the scanning platform and rear cover are fully closed. (See “Paper Jams,” on p. 10-6.) 3 Q Is the paper loaded correctly? A Q Is the correct type of paper loaded in the machine? A Make sure you load paper that meets the requirements for use. (See “Paper Requirements,” on p. 2-7.) Make sure the paper is correctly loaded. (See “Set Up the Machine,” in the Starter Guide.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Previous Next The alarm sounds or appears in the LCD when making copies. Q Is the machine’s memory full? A Check remaining memory. (See “Checking Remaining Memory,” on p. 11-30.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Printing Problems 2 Copying 3 Sending and Receiving Blank paper comes out from the machine. Q Have you removed the plastic seal from the toner cartridge? A Make sure you remove the seal from the cartridge. (See “Set Up the Machine,” in the Starter Guide.) Q Is the toner cartridge installed properly? 6 A Make sure the toner cartridge is installed properly. (See “Set Up the Machine,” in the Starter Guide.
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TOP Back Before Using the Machine 1 Paper jams occur. Previous Next Printout is not clear. Document and Paper 2 A Make sure the scanning platform and rear cover are fully closed. (See “Paper Jams,” on p. 10-6.) 3 Q Is the paper loaded correctly? A Q Is the correct type of paper loaded in the machine? A Make sure you load paper that meets the requirements for use. (See “Paper Requirements,” on p. 2-7.) Make sure the paper is correctly loaded.
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TOP Back Before Using the Machine 1 Q Are the printer driver settings (Paper Size, Output Size) correct? A Make sure that the printer driver settings (Paper Size, Output Size) are correct. (See Online Help.) Q Is the USB cable properly connected to the machine and the computer? A Make sure that the USB cable is properly connected to the machine and the computer. Try a different USB cable. Q Does the USB port you are using properly work? A Restart your computer and the machine.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Telephone Problems 2 Copying 3 Sending and Receiving Printing and Scanning Cannot dial. Telephone disconnects while you are talking. Q Is the telephone cable connected properly? 4 A Make sure the cable is connected properly. (See “Before FAX Setting,” in the Starter Guide.) 5 Q Is the power cord plugged in securely? A Check that the power cord is securely plugged into the machine and into the wall outlet.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Network Problems 2 Copying 3 Sending and Receiving 4 Printing and Scanning Unable to print from a TCP/IP network. Q Are the machine and cable properly connected? A Check that the machine is connected to the network using the proper cable, then restart the machine. (See “Software Settings with Computer,” in the Starter Guide.) Q Is the TCP/IP network properly set up? A Make sure the IP addresses are properly set up.
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TOP Back Before Using the Machine 1 Q Is the computer that is printing properly set up? A Make sure the proper printer driver is installed. (See “Software Settings with Computer,” in the Starter Guide.) A Make sure the correct machine is set as the output destination for the computer that is printing in [Printers and Faxes] or [Printers].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying Sending and Receiving Printing and Scanning 4 – You can receive telephone calls from the telephone connected to the machine. 5 – You cannot send, receive, or copy documents. Remote UI 7 System Manager Settings If a power failure occurs, machine functions will be limited as follows: – Depending on your telephone, you may not be able to make telephone calls.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next If You Cannot Solve a Problem 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 ■ Customer Support (U.S.A.) If you cannot solve the problem after having referred to the information in this chapter, contact Canon Customer Care Center at 1-800-828-4040 between the hours of 9:00 A.M. to 8:00 P.M. EST Monday through Friday and 10:00 A.M. to 8:00 P.M. on Saturday.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix 11 Previous Next 11 Appendix Machine Settings ............................................................................................11-3 Printing USER DATA LIST ......................................................... 11-3 Accessing the Setting Menu ...............................
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Next ADJUST./CLEANING ................................................................11-17 REPORT SETTINGS...................................................................11-18 SYSTEM SETTINGS...................................................................11-20 Summary of Reports and Lists ...................................................................
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance Previous Next Machine Settings You can adjust the machine settings from the Setting Menu to customize the way the machine works. To see the list of the current settings, print out USER DATA LIST. ■ Printing USER DATA LIST 1. Press [Additional Functions]. 2.
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TOP Back Before Using the Machine 1 Document and Paper 3. Press [ ] or [ press [OK]. Previous Next ] to select a submenu, then 2 Copying For details on the submenu, see “Setting Menu,” on p. 11-5. Sending and Receiving Printing and Scanning 3 4. To register the settings or go to a submenu item, press [OK]. 4 5. When finished, press [Stop/Reset] to return to the standby mode. 5 Network 6 Remote UI – If you press [Stop/Reset] before pressing [OK], the setting will not be registered.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Setting Menu 2 The default settings are indicated in bold text. 3 Depending on the country of purchase, some settings may not be available. Copying Sending and Receiving 4 PAPER SETTINGS Setting Item Printing and Scanning 5 Network 6 1.
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TOP Back Before Using the Machine 1 Document and Paper 2 Printing and Scanning Setting Item Description 3 Sets the volume for monitor tone during the fax transmission. (0–3 (2)) 2. CALLING TONE Sets the volume of the ring produced when the machine detects a call. (0–3 (2)) 4 3. ENTRY TONE Beeps when pressing the keys on the operation panel. (0–3 (2)) 4. ERROR TONE Beeps when an error (e.g., TX error) occurs. (0–3 (2)) 5 Next VOLUME CONTROL 1.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying Previous Next BROADCAST Setting Item 1. BROADCAST Description Registers recipients for broadcasting. A maximum of 124 recipients can be specified at the same time. (See “Broadcasting” on p. 4-17.) 3 COMMON SETTINGS Sending and Receiving 4 Printing and Scanning Setting Item 1. INITIAL FUNCTION Selects which standby display appears when turning on the power. – COPY – FAX – SCAN 2.
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TOP Back Before Using the Machine 1 Document and Paper 2 Sending and Receiving Setting Item 1. IMAGE QUALITY Sets the document type for copying. – TEXT/PHOTO – TEXT – PHOTO – TEXT/PHOTO+ 5 2. DENSITY Sets the density for copying. – MANUAL (1–9 (5)) – AUTO 6 3. ZOOM RATIO Sets the zoom ratio for copying. 4 Printing and Scanning Network Remote UI PRESET RATIO Selects the zoom from the preset ratios. (100%, 129% STMT→LTR, 200% MAX., 50% MIN.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying Setting Item Selects the receive mode. (See “Set the Machine for Receiving Faxes,” in the Starter Guide.) – FaxOnly – AnsMode – DRPD – FAX/TEL – MANUAL 2. USER SETTINGS Specifies the basic operation settings in the fax mode. 5 1. UNIT TELEPHONE # Registers your fax number (max. 20 characters, including spaces). (See “Set the Machine for Sending Faxes,” in the Starter Guide.) 6 2. UNIT NAME Registers your name/company name (max.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 6 Next FAX SETTINGS 3. TX SETTINGS 1. AUTO REDIAL ON Sets the transmission features. Sets whether to redial automatically when the other line is busy or a transmission error occurs. (See “Redialing Automatically,” on p. 4-20.) Customizes the redial operation. REDIAL TIMES Sets the number of retries. (1TIMES–10TIMES (2TIMES)) REDIAL INTERVAL Sets period of time before redialing.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying Sending and Receiving Printing and Scanning Next FAX SETTINGS 4. RX SETTINGS 1. FAX/TEL OPT. SET Sets the reception features. Sets the optional items in the mode. (See “FAX/TEL: Optional Settings,” on p. 4-24.) 3 RING START TIME Sets the time the machine takes to check whether a call is a fax or a voice call. (4SEC–30SEC (6SEC)) 4 F/T RING TIME Sets the ring length for voice calls.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 4 Printing and Scanning 5 Network 6 Remote UI System Manager Settings Next FAX SETTINGS 4. REMOTE RX ON 3 Sending and Receiving Previous REMOTE RX ID OFF 5. RX PRINT Sets whether to use remote receiving. (See “Remote Reception,” on p. 4-28.) The machine enables remote receiving. You can dial a code on remote extension to start receiving a document. A combination of two characters using 0 to 9.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Next FAX SETTINGS 5. PRINTER SETTINGS 1. RX REDUCTION Sets the printer functions. Sets whether to reduce or truncate the image when a faxed page is larger than the size of paper loaded. (See “Received Image Reduction,” on p. 4-31.) ON Reduces the image to fit on the size of paper loaded. OFF Retains the original size of the image.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Previous Next ADDRESS BOOK SET. Setting Item 1. 1-TOUCH SPD DIAL Description Registers recipients on one-touch speed dialing keys. Up to 8 recipients can be registered. (See “Storing/Editing One-Touch Speed Dialing Keys/Coded Speed Dialing Codes,” on p. 4-7.) 1. NAME Registers the recipient’s name (max.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Previous Next PRINTER SETTINGS Setting Item 1. ERROR TIME OUT Description Sets the length of time before the machine returns an error when no data is received from the computer. ON Sets the error time out period. (5SEC–300SEC (15SEC)) OFF The error time out is off.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Setting Item Sets the current date and time. (See “Set Up the Machine,” in the Starter Guide.) 2. DATE TYPE SELECT Sets the date format. – MM/DD/YYYY – DD/MM YYYY – YYYY MM/DD 3. AUTO SLEEP Sets the auto Sleep mode when the machine remains idle for a certain period of time. (3MIN.– 30MIN. (5MIN.)) (See “Setting the Sleep Mode,” on p. 1-15.) – ON – OFF 4. DAYLIGHT SV.TIME Sets the daylight saving time mode.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 5 Network 6 Remote UI 7 System Manager Settings Next ADJUST./CLEANING Setting Item Description 1. FIX.UNIT CLEANING Cleans the fuser roller. (See “Fuser Roller,” on p. 9-7.) 2. SPECIAL MODE T Sets whether to prevent blur from appearing on the printouts for copying, receiving info, and reports. When this setting is set to , the density of printouts may become light. – OFF – ON 3.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Setting Item 1. SETTINGS 1. TX REPORT System Manager Settings Description Sets the report functions. (See “Printing Reports Automatically,” on p. 11-26.) Sets whether the transmission report prints out. PRINT ERROR ONLY Prints a report only when a transmission error occurs. OUTPUT NO No report is printed. OUTPUT YES Prints a report every time you send a document. 2.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings Previous Next REPORT SETTINGS 2. LIST PRINT Prints reports/lists. 1. TX REPORT Prints the fax transmission report manually. 2. RX REPORT Prints the fax reception report manually. 3. ACTIVITY REPORT Prints the fax transaction report manually. 4. MEMORY DATA LIST Prints the list of the reserved jobs in memory. 5.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 4 Printing and Scanning 5 Network 6 Setting Item 1. SYS. MANAGER INFO 1. SYSTEM PASSWORD 2. NETWORK SETTINGS 1. TCP/IP SETTINGS 1. IP ADDRESS AUTO. System Manager Settings Description Sets the system manager information to protect the contents of . Once the system password is set, they must be entered every time you access the menu. Sets the system manager password (seven digits).
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TOP Back Before Using the Machine 1 Document and Paper 2 Sending and Receiving 4 Printing and Scanning 5 5. LPD PRINT Sets whether to use LPD as the print application. – ON – OFF 6. RAW PRINT Sets whether to use RAW as the print application. ON Enables to use RAW. OFF Disables to use RAW. 7. USE HTTP Sets whether to activate HTTP (HyperText Transfer Protocol) for the Remote UI. – ON – OFF 8. PORT NO. SET. Sets the port number settings.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 4 Printing and Scanning 5 2. SNMP SETTINGS Remote UI Sets detailed information about SNMP. 1. USE SNMP Sets whether to activate SNMP. – ON – OFF 2. COMMUNITY NAME 1 Sets SNMP community name 1 (default: public). 3. COMMUNITY NAME 2 Sets SNMP community name 2. 4. SNMP WRITABLE 1 Enables computers on the network to access the machine and modify its settings. – ON – OFF 5.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying Sending and Receiving Printing and Scanning Next SYSTEM SETTINGS 3. ETHERNET DRIVER 1. AUTO DETECT Specifies the type of network connection. Selects the detection method of Ethernet driver. 3 AUTO Sets the machine to determine the communication mode (Half duplex/Full duplex) and Ethernet type (10Base-T/100Base-TX) automatically. 4 MANUAL Sets the communication mode and Ethernet type manually. 1.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 System Manager Settings 3. COMMUNICATIONS 1. MEMORY LOCK Specifies the fax settings. Sets whether to receive and store all documents in memory and not to print automatically. (See “Memory Lock Reception,” on p. 4-26.) OFF Disables memory lock reception. ON Enables memory lock reception. 1.
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TOP Back Before Using the Machine 1 Document and Paper 2 Previous Next Summary of Reports and Lists The machine can generate the following reports and lists. Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Report/List Description 1-TOUCH LIST Lists the names and fax numbers of recipients registered under one-touch speed dialing keys.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying TX REPORT, RX REPORT, and ACTIVITY REPORT can be set to print automatically. Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 1. Press [Additional Functions]. ● NO.: Sequence number 2. Press [ ] or [ ] to select , then press [OK]. ● DESTINATION TEL/ID: Name and number of recipient 3. Press [ ] or [ press [OK]. ] to select , then 4. Press [ ] or [ press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 ■ 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select , then press [OK]. 4. Network 6 Remote UI 5. 7 System Manager Settings 8 6. Maintenance 9 Troubleshooting Next Report Items RX REPORT The default setting is . 3. Previous Press [ ] or [ press [OK]. ] to select , then Press [ ] or [ press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Printing and Scanning ■ The default setting is . 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select , then press [OK]. 4 3. Press [ ] or [ press [OK]. 5 4. Press [ ] or [ ] to select , then press [OK]. 5. Press [ ] or [ ] to select the setting you want, then press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning System Manager Settings You can print the following reports and lists manually. – TX REPORT – RX REPORT 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select , then press [OK]. 3. Press [ ] or [ press [OK]. 4. Press [ ] or [ ] to select a desired report or list, then press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying Sending and Receiving Printing and Scanning You can check the remaining memory according to the status of the machine. 1. Press [System Monitor]. 4 2. Press [ ] or [ ] to select , then press [OK] to confirm the remaining memory. 5 Ex. AVAILABLE Network 6 7 System Manager Settings Next Checking Remaining Memory 3 Remote UI Previous 3. MEMORY 75% Press [Stop/Reset] to return to the standby mode.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Glossary 2 Numeric Copying 3 Sending and Receiving The Ethernet standard supporting data transfer rates a maximum of 10 Mbps, which utilizes a twisted-pair cable. 100B-TX 6 Remote UI Automatic Document Feeder (ADF) The Ethernet standard supporting data transfer rates a maximum of 100 Mbps, which utilizes two pairs of high grade twisted-pair cables.
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TOP Back Before Using the Machine 1 BOOTP 2 Copying 3 Sending and Receiving An identification keyword for SNMP (Simple Network Management Protocol). Cookie A file left on a user’s computer when the user visits a web site. A cookie allows the web site to recognize the user on subsequent visits. Cookies are generally used to enable a user to automatically sign on to certain web sites and to customize the features offered by such sites.
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TOP Back Before Using the Machine 1 DNS server 2 Copying 3 Sending and Receiving 4 Printing and Scanning System Manager Settings 7 DRPD 9 Troubleshooting An industry-standard local area network (LAN) system for connecting together multiple computers. Data is sent from one computer to another by breaking it into packets, and a packet reaches its recipient smoothly without any collision with other packets.
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TOP Back Before Using the Machine 1 File formats 2 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI System Manager Settings 8 Maintenance 9 Troubleshooting 10 A graphics language that allows computer applications to draw graphic images using printers. Images in HP-GL/2 are represented as vector graphics. Vector objects describe an image in terms of geometric shapes, such as lines and polygons, and fills. HP-GL/2 is supported by your Canon machine.
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TOP Back Before Using the Machine 1 Internet Protocol (IP) The underlying set of networking rules that describes how data is transmitted across the Internet. Internet Protocol allows data from one computer to be split into packets to be sent to another computer with a specific IP address. Document and Paper 2 Copying Internet Protocol address. A 32-bit numeric address used by IP (internet protocol) to specify a computer on the Internet.
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TOP Back Before Using the Machine 1 NetSpot 2 Network management software that enables the setup and management of multiple printers connected to a network from one central location. A network manager can monitor conditions of network printers, ascertain online/offline status, error status, the amount of paper in paper cassette, verify information on mounted fonts, and other readings.
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TOP Back Before Using the Machine 1 Proxy server A server that provides a cache of files available on remote servers that are slow or expensive to access. The term “proxy server” normally refers to a World Wide Web server that, on receiving a URL, tries to supply the requested file from its cache. If it cannot locate the file there, the proxy server would bring it from the remote server and also save a copy in its cache so that the next request can be obtained locally.
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TOP Back Before Using the Machine 1 Remote UI Remote User Interface (UI) allows you to remotely perform machine functions from a computer connected to the network using web browser software. Many functions that are done physically at the Canon machine’s operation panel can be done via software at a networked computer using a web browser, such as Microsoft Internet Explorer.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance Subnet A portion of a network, which may be a physically independent network segment, that shares a network address with other portions of the network, and is distinguished by a subnet number. For example, all devices with IP addresses that start with 100.100.100. would be part of the same subnet.
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TOP Back Before Using the Machine 1 URL 2 Uniform Resource Locator. A standard way of specifying the location of an object, usually a web page, on the Internet. The URL for a web page would look something like this: “http://www.w3.org/default.html”. Here, “http:” indicates that a web page is being accessed, “http://www.w3.org” is the address of the server containing the web page, and “default.html” is the file name under which the web page is stored on the server.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Index 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix 11 Symbols & Numerics B 1-TOUCH LIST 11-25 Basic network settings 6-4 2-Sided key 1-6 Basic receiving method 4-23 2 on 1 combination 3-7, 5-4 Basic sending method 4-4 Before using the machine 1-1 A Accessing the setting menu 11-3 ACTIVITY REPORT 11-25 Printin
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning D Error indicator 1-7 Daylight saving time 1-16 Ethernet port 1-5 Deleting Documents stored in memory 4-33 Print job 5-8 Density Copying 3-3 Sending 4-5 Density key 1-7 External device jack 1-5 Device button 7-5 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix 11 Document Jams 10-4 Loading 2-4 Printing 5-2 Receiving 4-1 Requiremen
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TOP Back Before Using the Machine 1 Document and Paper 2 M O PRINTER SETTINGS 11-15 Machine Checking status 7-6 Customizing settings 7-19 Machine components 1-3 OK key 1-8 Printing 5-1 Printing lists Manually 11-29 USER DATA LIST 11-3 Printing reports ACTIVITY REPORT 11-28 Manually 11-29 RX REPORT 11-27 TX REPORT 11-26 Print job Checking 5-8 Deleting 5-8 Processing/Data indicator 1-7 4 Main operation panel 1-6 5 Maintaining the toner cartridge 1-12 One-Touch Speed Dialing key 1-9 Deleting 4-8
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TOP Back Before Using the Machine 1 Document and Paper 2 Redial/Pause key 1-9 Redistributing toner 9-11 Remote reception 4-28 Remote reception ID 4-28 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Remote UI 7-1, 11-38 Replacing the toner cartridge 9-11 Reports and lists 11-25 REPORT SETTINGS 11-18 Restricting access to destinations Confirm entered fax numbers 8-3 Job Recall 8-4 RX REPORT 11-25 Printing automatically 11-27 S SCAN key
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings Previous Next Troubleshooting Clearing jams 10-3 Copying 10-37 Error codes 10-20 General 10-24 If a power failure occurs 10-46 If you cannot solve a problem 10-47 LCD messages 10-14 Network 10-44 Paper feeding 10-26 Printing 10-40 Sending/Receiving 10-27 Telephone 10-43 Two-sided copying 3-8 Two-sided printing 4-30, 5-5 TX REPORT 11-25
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. 4 Printing and Scanning 5 Network 6 Remote UI One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands CANON FRANCE S.A.S.