Black CAP 340 Sending Guide CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan Sending Guide CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands CANON FRANCE S.A.S. 17, quai du Président Paul Doumer 92414 Courbevoie Cedex, France CANON COMMUNICATION & IMAGE FRANCE S.A.S.
0 Ot¯ imageCLASS MF7280 Sending Guide
Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. Guides with this symbol are printed manuals.
How This Manual Is Organized Chapter 1 Introduction to Sending Functions Chapter 2 Basic Sending Methods Chapter 3 Scanning Features Chapter 4 Sending Documents Chapter 5 Receiving Documents Chapter 6 Checking/Changing the Send/Receive Status Chapter 7 Customizing Communications Settings Chapter 8 Storing/Editing Address Book Settings Chapter 9 System Settings Chapter 10 Printing Communication Reports Chapter 11 Troubleshooting Chapter 12 Appendix Includes the report samples, specification
Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x Displays Used in This Manual . . . . . . . . . .
Chapter 2 Basic Sending Methods Specifying Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Using the New Address Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5 Specifying an E-Mail Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5 Specifying an I-Fax Address . . . . . . . . . .
Chapter 5 Receiving Documents Receiving Print and I-Fax Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2 Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2 Receiving Documents into Memory (Memory Lock) . . . . . . . . . . . . . . . . . . . .5-4 Forwarding Received Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-7 Erasing Received I-Fax Documents . . . . . . . . . . . . . . . . . . . . . . .
Chapter 8 Storing/Editing Address Book Settings Address Book Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2 About the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3 Storing New Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5 E-Mail Addresses. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Printing Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-10 Address Book List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-10 User's Data List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-13 Chapter 11 Troubleshooting When Problems Occur . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-2 Sending Documents . . . . . .
Preface Thank you for purchasing the Canon imageCLASS MF7280. Please read this manual thoroughly before operating the machine to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference. How to Use This Manual Symbols Used in This Manual The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that should be observed for safety. .
Keys Used in This Manual The following symbols and key names are a few examples of how keys to be pressed are expressed in this manual: • • Touch Panel Display Keys: [Key Name] Examples: [Cancel] [Done] Control Panel Keys: Key Icon (Key Name) Examples: (Start) (Stop) Hereafter, the following name substitutions take place: • Transmission/Sending: TX • Reception/Receiving: RX Displays Used in This Manual The keys which you should press are marked with a , as shown below.
Abbreviations Used in This Manual In this manual, product names and model names are abbreviated as follows: Microsoft® Windows® 98 operating system: Windows 98 Microsoft® Windows® Millennium Edition operating system:Windows Me Microsoft® Windows NT® operating system: Windows NT Microsoft® Windows® 2000 operating system: Windows 2000 Microsoft® Windows® XP operating system: Windows XP Microsoft® Windows Server™ 2003 operating system: Windows Server 2003 Microsoft® Windows® operating system: Window
Legal Notices Trademarks Canon, the Canon logo, and imageCLASS are registered trademarks of Canon Inc. in the United States and may also be trademarks or registered trademarks in other countries. Adobe and Adobe Acrobat are trademarks of Adobe Systems Incorporated. Other products and company names herein may be the trademarks of their respective owners. Copyright Copyright© 2006 by Canon Inc. All rights reserved.
Introduction to Sending Functions 1 CHAPTER This chapter is an introduction to the Send function. What This Machine Can Do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Overview of the imageCLASS MF7280 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4 Things You Must Do Before Using This Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9 Setting the Display Language. . . . . . . . . . . . . . . . . .
What This Machine Can Do 1 Introduction to Sending Functions All the elements you will ever need in a digital multitasking machine. The imageCLASS MF7280 is packed with various send functions. Diverse Sending Methods You can easily scan paper documents and send them to one or multiple recipients via fax, e-mail, or I-fax, bringing to your work environment increased efficiency in the arena of document exchange.
Flexible Scan Features Originals Send/Fax 1 Introduction to Sending Functions This machine offers a variety of convenient scanning features, such as the scanning of two-sided and different size originals. You can also set the scan density, color mode, type of the original, and document size. In addition, you can store preferred scan settings and retrieve them at any time. Receiving Faxes/I-Faxes in Memory Received fax/I-fax documents can be stored in memory instead of being printed.
Overview of the imageCLASS MF7280 1 Introduction to Sending Functions If you press (SEND), the Send Basic Features screen appears. The Send function enables you to scan documents and send them to specified destinations via fax, e-mail, or I-fax, or save them to a file server. You can also send documents to multiple destinations simultaneously using various sending methods, such as e-mail and I-fax.
Send Basic Features Screen The screen on the left, which appears when (SEND) is pressed, is called the Send Basic Features screen. Introduction to Sending Functions 1 Displays the current scan settings. Destination List Displays a list of destinations. ➞ See p. 3-5 Press to configure scan settings for the document you are sending. You can set the document type (color or black and white, document size, two-sided document, and different size originals), resolution, density, and image quality.
➞ See p. 4-31 Press to recall previously set send jobs, including the destinations, scan settings, and send settings. (See "Job Recall," on p. 4-31.) ➞ See p. 2-2 Introduction to Sending Functions 1 Press to select a destination from the Address Book, or to search for a destination registered in the Address Book. (See "Using the Address Book," on p. 2-2.) ➞ See p. 2-22 Press to recall the destinations and settings stored in a favorites button. (See "Using the Favorites Buttons," on p. 2-22.) ➞ See p.
➞ See p. 3-5 Press to select the color mode (Color or B&W).(See "Changing the Color Mode," on p. 3-5.) ➞ See p. 3-9 Press to select the size of the original. (See "Document Size," on p. 3-9.) ➞ See p. 3-19 Press to scan and fax two-sided documents. (See "Two-Sided Originals," on p. 3-19.) ➞ See p. 3-21 Press to send different size originals. (See "Different Size Originals," on p. 3-21.) ➞ See p. 3-12 Press to select the resolution. (See "Resolution," on p. 3-12.) ➞ See p.
➞ See p. 3-14 Press to select the type of original ([Text], [Text/Photo], or [Photo]). (See "Scan Density and Original Type Settings," on p. 3-14.
Things You Must Do Before Using This Machine According to recent amendments to the FCC (Federal Communications Commission) rules governing the use of facsimile equipment in the United States, the following sender information must be printed on every facsimile transmission: • Your fax number personal name or company name • Time and date of transmission • Your IMPORTANT • If you attempt to use the machine without registering the necessary information correctly, the machine may not function properly.
• Date and Time - The date and time of the transmission are recorded. • I-Fax Address or Fax Number - Your machine's I-fax address or fax number is recorded. • Sender's Name (TTI (Transmit Terminal Identification)) - For fax documents, the name registered as the unit name is recorded. • Destination Name - If you send an original and select a destination from the Address Book, the stored destination's name appears on the sending record. (See "Storing New Addresses," on p. 8-5.
Setting the Current Date and Time You can set the current date and time. The current date and time settings are used as standard timer settings for functions that require them. GMT: The time at the Greenwich Observatory in England is called GMT (Greenwich Mean Time). • Time Zone: The standard time zones of the world are expressed globally in terms of the difference in hours ( up to 12 hours) from GMT (0 hours). A time zone is a region throughout which this time difference is the same.
2 Press [Date & Time Settings]. Introduction to Sending Functions 1 3 Enter the current date (month, day, year) and time using (numeric keys). Enter the month and the day using four digits (including zeros). Enter all four digits of the year, and the time in 24-hour notation, as four digits (including zeros) without a space. Examples: May 6 ➞ 0506 9:05 a.m. ➞ 0905 4:18 p.m. ➞ 1618 NOTE If you make a mistake when entering values, press again, starting with the month.
● If you are setting the Time Zone: ❑ Press [Time Zone Settings] ➞ select the time zone where the machine is located ➞ [OK]. Introduction to Sending Functions 1 NOTE • The default setting is 'GMT-5:00'. Eastern Time (US/Canada): GMT-5:00 Central Time (US/Canada): GMT-6:00 Mountain Time (US/Canada): GMT-7:00 Pacific Time (US/Canada): GMT-8:00 • If the desired time zone is not displayed, press [▼] or [▲] to scroll to the desired time zone.
❑ Press [On] ➞ [Start Date]. Introduction to Sending Functions 1 ❑ Select the month and day from the Month and Day drop-down lists, respectively ➞ press [OK]. ❑ Press [End Date] ➞ select the month and day at which Daylight Saving Time ends ➞ press [OK]. ❑ Press [OK].
NOTE • If you set Daylight Saving Time, the machine automatically sets the standard time of the machine one hour forward at 2:00 am on the specified date. • The default setting is 'Off'. Press [OK]. 1 Introduction to Sending Functions 4 The selected mode is set. 5 Press [Done] repeatedly until the Send Basic Features screen appears. Registering Your Machine's Fax Number You must store your machine's fax number. This number is printed on the top of every document you send to the recipient.
Registering the Unit Name Your name or company name must be registered as the unit name (a department name is optional). For example: Introduction to Sending Functions 1 • Your name: John Smith • Company name: Canon • Company name and department: Canon-Accounting Dept. When you send a document, the recipient's machine displays or prints your name or company name (and department name, if applicable) as the sender information on the recording paper.
2 Press [TX Settings] under . 3 Introduction to Sending Functions 1 Press [Unit Name]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll1 to the desired setting.
4 Enter a name ➞ press [OK]. Introduction to Sending Functions 1 You can enter up to 24 characters for the unit name. To cancel registering the unit's name, press [Cancel]. The selected mode is set. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • To delete all of the entered characters, press (Clear). 5 1-18 Press [Done] repeatedly until the Send Basic Features screen appears.
Flow of Sending Operations NOTE • Before using the Send function, it is useful to read the following topics: - Main power and control panel power (See Chapter 1, "Before You Start Using This Machine," in the Reference Guide.) - Routine maintenance (See Chapter 6, "Routine Maintenance," in the Reference Guide.) • The maximum number of send jobs that the machine can handle is 95.
❑ Press (Log In/Out). Introduction to Sending Functions 1 The Basic Features screen of the selected function appears on the touch panel display. NOTE For instructions on using Department ID Management, see Chapter 5, "System Manager Settings," in the Reference Guide. ● If the message appears: ❑ Press [User ID] ➞ enter the Department ID using - (numeric keys) ➞ press [OK]. Press [Password] ➞ enter the password using press [OK].
NOTE For instructions on using User ID Management, see Chapter 5, "System Manager Settings," in the Reference Guide. 2 Press (SEND). COPY Introduction to Sending Functions 1 SEND The Send Basic Features Screen 3 Place your originals.
NOTE For instructions on placing your originals, see "Placing Originals," on p. 1-31. 4 Specify the destinations. NOTE A maximum of 501 destinations can be specified at the same time. (Out of the 501 destinations, one new destination can be specified using the New Address tab or (numeric keys).) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address.
● If a destination is not stored in the Address Book: ❑ Press [New Address] ➞ select a sending method ➞ enter the desired destination. (See "Using the New Address Tab," on p. 2-5.) NOTE You can specify only one destination at a time when using the new address tab. ● If a destination is stored in a One-Touch Button: ❑ Press [One-touch Buttons] ➞ select the one-touch button that contains the desired destination. (See "Using the One-Touch Buttons," on p. 2-21.
● If a destination is stored in a Favorites Button: ❑ Press [Favorites Buttons] ➞ select the favorites button that contains the desired destination. (See "Using the Favorites Buttons," on p. 2-22.) Introduction to Sending Functions 1 5 1-24 Press [Scan Settings] ➞ select a scan setting from the pop-up menu.
To change the Scan mode settings, select [Option] from the pop-up menu that appears when you press [Scan Setting], and adjust the settings. (See "Scan Settings," on p. 3-5.) NOTE For instructions on setting the Scan mode, see "Selecting a Scan Mode," on p. 3-2.
6 Press [Send Settings] ➞ specify the send settings. Introduction to Sending Functions 1 NOTE • For instructions on specifying the Send Settings, see "Sending Methods," on p. 4-2. • If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired send setting. 7 1-26 Press [Done].
Press [File Format] ➞ select a file format for sending your document ➞ press [Done]. 1 Introduction to Sending Functions 8 This part of the procedure is not necessary if either of the following is true: • A fax number is specified as the destination. • An I-fax address is specified as the destination. If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages].
IMPORTANT • If you select [JPEG] as the file format, Divide into Pages is automatically set to 'On'. • If you select [PDF (Compact)] as the file format, the Color mode is set to [Color] and the resolution is set to [300x300 dpi] automatically, and the original type setting is disabled. 1 Introduction to Sending Functions NOTE • If you want to send a color document, select [JPEG] or [PDF (Compact)] as the file format.
Scanning starts. The scanned data is sent to the specified destination when scanning is complete. IMPORTANT • The size of the original is detected automatically. However, if the output paper in the machine at the receiving end is not equal to the scanned size, the original image may be reduced in size to match it. • If the machine cannot detect the size of the original, the Original Size screen appears when you press (Start). Specify the size of the original manually ➞ press [OK].
10 If you want to cancel sending, press PQRS TUV WXYZ 7 8 Log In/Out Clear 9 0 1 (Stop). Stop Introduction to Sending Functions Start Error Power NOTE • You can press (Stop) to cancel a send job that is being scanned. • For instructions on canceling a send job, see "Canceling a Job," on p. 1-40. • You can also cancel a send job from the System Monitor screen. (See "Using the System Monitor Screen," on p. 1-42.) 11 12 When scanning is complete, remove your originals.
Placing Originals ■ Platen Glass Place the originals on the platen glass when scanning bound originals (such as books and magazines), heavy or lightweight originals, and transparencies. ■ Feeder Place the originals into the feeder when you want to scan several originals at the same time, and press (Start). The machine automatically feeds the originals to the platen glass and scans them. Two-sided originals can also be automatically turned over and scanned as two-sided documents.
Orientation You can place an original either vertically or horizontally. Always align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner) or the back edge of the feeder. 1 Introduction to Sending Functions Platen Glass Place the original face down. Place the original face down. Vertical Placement Horizontal Placement Feeder ABC ABC Place the originals face up. Vertical Placement Place the originals face up.
Platen Glass You should use the platen glass when scanning bound originals (such as books and magazines), heavy or lightweight originals, and transparencies. (See "Document Size," on p. 3-9.) 1 Lift the feeder. Sensor IMPORTANT The machine is equipped with an open/close sensor on the feeder (see circled area in the above illustration). When placing originals on the platen glass, lift the feeder high enough so that the sensor does not touch the feeder.
2 Place your original face down. Introduction to Sending Functions 1 The surface of the original that you want to scan must be placed face down. Align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner). Place books and other bound originals on the platen glass in the same way.
Gently close the feeder. 1 CAUTION • Close the feeder gently to avoid catching your hands, as this may result in personal injury. • Do not press down hard on the feeder when using the platen glass to scan thick books. Doing so may damage the platen glass and result in personal injury. IMPORTANT If you are placing the original on the platen glass, the size of the original is detected after the feeder is closed. Be sure to close the feeder before scanning.
NOTE • Remove the original from the platen glass when scanning is complete. Introduction to Sending Functions 1 • The size of STMT and STMTR originals cannot be detected. After pressing (Start), follow the instructions on the screen to specify the original size.
Feeder You can place the following originals into the feeder's original supply tray: • Weight: - 16 lb bond to 28 lb bond (52 g/m2 to 105 g/m2) • Size: - 11" x 17", LGL, LTR, LTRR, STMT • Tray Capacity: - LTR/LTRR:50 sheets (22 lb bond (80 g/m2)) - LGL/11" x 17":25 sheets (22 lb bond (80 g/m2)) IMPORTANT • Do not place the following types of originals into the feeder: - Originals with tears or large binding holes - Severely curled originals or originals with sharp folds - Clipped or stapled originals - Ca
1 Adjust the slide guides to fit the size of your originals. Introduction to Sending Functions 1 2 Neatly place your originals with the side to be scanned face up into the original supply tray. Place your originals into the feeder as far as they will go.
If any dirt on the original scanning area is detected when the originals are scanned using the feeder, the following screen appears. Even though streaks may appear on the scanned image, you can continue to scan your documents by pressing [Done]. For instructions on cleaning the original scanning area, see Chapter 6, "Routine Maintenance," in the Reference Guide. IMPORTANT • Do not add or remove originals while they are being scanned.
Canceling a Job Introduction to Sending Functions 1 You can cancel a send job using the touch panel display or System Monitor screen, or by pressing (Stop) on the control panel. Using the Touch Panel Display You can cancel a send job by pressing [Cancel], when the job is being scanned. 1 Press [Cancel] on the pop-up screen that appears while the machine is scanning. The send job is canceled. 2 1-40 Remove your originals.
Using the Stop Key You can cancel a send job by pressing Press PQRS 1 (Stop). TUV Introduction to Sending Functions 1 (Stop), while the job is being scanned. WXYZ 7 8 Log In/Out Clear 9 0 Stop Start Error Power The send job is canceled. 2 Remove your originals.
Using the System Monitor Screen You can cancel a send job while it is being sent, or waiting to be sent. NOTE For instructions on how to cancel fax jobs using the System Monitor screen, see Chapter 3, "Checking/Changing the Fax Status," in the Facsimile Guide. Introduction to Sending Functions 1 1-42 1 Press [System Monitor]. 2 Press [RX/TX].
3 Press [TX Job Status]. 4 Select the send job that you want to cancel ➞ press [Cancel]. If the job that you want to cancel is not displayed, press [▼] or [▲] to scroll to the desired job. You cannot select multiple jobs and cancel them all at once. Select and cancel one job at a time. If a job is in the process of being sent, it may not be canceled even if you press [Cancel].
5 Press [Yes]. Introduction to Sending Functions 1 If you do not want to cancel the job, press [No]. The message appears for approximately two seconds on the touch panel display. The send job is canceled. NOTE The canceled job is displayed as (No Good) on the TX Job Log screen. 6 Press [Done]. The display returns to the Send Basic Features screen.
Basic Sending Methods 2 CHAPTER This chapter describes how to specify, check, change, and erase destinations. Specifying Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2 Using the New Address Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Specifying Destinations This section describes how to specify a destination for a send job. You can select a destination stored in the Address Book or a one-touch button, or specify a new address. You can also recall the destinations and settings stored in the favorites buttons to check their contents, edit them, or delete them. Basic Sending Methods 2 Using the Address Book The Address Book is a directory for storing destinations.
1 Press [Address Book]. 2 Basic Sending Methods 2 Select the desired destination from the Address Book ➞ press [OK]. You can select multiple destinations.
Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. Basic Sending Methods 2 If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination. You can restrict the type of destinations displayed in the result list by pressing the Type drop-down list.
Using the New Address Tab This section describes the procedure for specifying a new destination that has not been stored in the Address Book. NOTE • If you frequently send documents to the same destinations, store these destinations in the Address Book beforehand. (See "Storing New Addresses," on p. 8-5.) • You can specify only one destination at a time using the New Address tab. • You can specify fax numbers, e-mail addresses, I-fax addresses, and file server addresses.
2 Enter the e-mail address. Basic Sending Methods 2 You can enter up to 120 characters for the e-mail address. You can also use your entry. - (numeric keys) to enter numbers, and (Clear) to clear NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. 3 Press [OK]. The specified e-mail address appears on the Send Basic Features screen. IMPORTANT The e-mail address you just entered is not stored in the Address Book.
Specifying an I-Fax Address This mode enables you to specify a new I-fax address. Regardless of the distance and area, I-fax helps you to reduce transmission costs by making transactions via the Internet. You can enter an I-fax address directly from the keyboard on the touch panel display. You can also specify the scan settings and the settings at the destination when using I-fax.
2 Enter the I-fax address. Basic Sending Methods 2 You can enter up to 120 characters for the I-fax address. You can also use your entry. - (numeric keys) to enter numbers, and (Clear) to clear NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • If you do not send documents via a server, and the recipient's IP address is not registered on a DNS server, use the following format to enter the domain name: (user)@(the recipient's IP address).
Specifying a File Server This section describes the four procedures for specifying a file server on the network as the destination of a send job. You can use the keyboard or the Browse key if you select Windows (SMB) as the server protocol. NOTE • Set the following items when sending to a file server: - Protocol - Host Name - File Path - User - Password • For examples of the settings that are needed to send documents to a file server, see the Network Guide.
■ Using the Keyboard 1 Press [New Address] ➞ [File]. 2 Press the Protocol drop-down list ➞ select the desired server protocol. Basic Sending Methods 2 The following server protocols may be used: [FTP]: 2-10 Specifying Destinations Select this protocol if you are sending documents to a computer running Sun Solaris 2.6 or later, Mac OS X or later, Internet Information Server 4.0 under Windows NT Server 4.0, Internet Information Services 5.0 under Windows 2000 Server, Internet Information Services 5.
[Windows (SMB)]: Select this protocol if you are sending documents to a computer running Windows NT 4.0 or Windows 98/Me/2000/ XP/Server 2003. 3 Press [Host Name]. Basic Sending Methods 2 A host name is a name assigned to a host computer that provides services on the Internet. A specific host name is assigned to each host computer to identify it on the Internet. In this entry box, enter the name of the file server on the network as the destination of the send job.
When [FTP] is selected as the server protocol, make sure to enter the same port number for the Host Name as the one specified for the FTP server to which you are sending your documents. You can enter up to 120 characters for the host name. 5 Press [File Path]. Basic Sending Methods 2 A file path is a series of characters that signify the location of the folder. Specify a folder in the file server as the destination of the send job. 6 Enter the file path ➞ press [OK].
7 Press [User]. 8 Basic Sending Methods 2 Enter the user name ➞ press [OK]. You can enter up to 24 characters for the user name when [FTP] is selected as the server protocol.
9 Press [Password]. Basic Sending Methods 2 Setting the password is optional. 10 Enter a password ➞ press [OK]. You can enter up to 24 characters (14 characters when [Windows (SMB)] is selected as the server protocol) for the password. After pressing [OK], password appears as asterisks (********) on the [File] screen. NOTE If you are sending to an imageWARE Document Manager folder, enter the password set in imageWARE Gateway.
Confirm your settings ➞ press [OK]. 2 The specified file server address appears on the Send Basic Features screen. IMPORTANT The file server that you just specified is not stored in the Address Book. It is deleted once the document is sent. NOTE • To view the detailed information of the destination, press [Details]. • You can edit a destination from the Details screen before you scan your documents. (See "Checking/Changing a Destination," on p. 2-25.
■ Using the Browse Key (Windows (SMB)) 1 Press [New Address] ➞ [File]. If necessary, see the screen shot in step 1 of "Using the Keyboard," on p. 2-10. 2 Press the Protocol drop-down list ➞ select [Windows (SMB)]. 3 Press [Browse]. Basic Sending Methods 2 IMPORTANT After turning the main power ON, you must wait for the time set in Startup Time Settings to elapse before pressing [Browse]. Network transmission is not possible until this startup time has elapsed.
4 Select the desired workgroup ➞ press [Down]. If the desired workgroup is not displayed, press [▼] or [▲] to scroll to the desired workgroup. To move up one level, press [Up]. 5 Select the desired file server ➞ press [Down]. To move up one level, press [Up]. If the desired file server is not displayed, press [▼] or [▲] to scroll to the desired file server.
6 If the Enter Network Password screen is displayed, enter your user name and network password. ❑ Press [User Name]. Basic Sending Methods 2 ❑ Enter your user name ➞ press [OK]. You can enter up to 24 characters for the user name.
❑ Press [Password] ➞ enter your network password ➞ press [OK]. Basic Sending Methods 2 You can enter up to 14 characters for the password. After pressing [OK], the password that you entered appears as asterisks (********) on the Enter Network Password screen. ❑ Confirm your settings ➞ press [OK].
7 Press [Down] ➞ select the folder on the specified server to which you want to send your documents ➞ press [OK]. Basic Sending Methods 2 To move up one level, press [Up]. If the desired folder is not displayed, press [▼] or [▲] to scroll to the desired folder. 8 Confirm your settings ➞ press [OK]. The file server destination appears on the Send Basic Features screen. IMPORTANT The file server that you just specified is not stored in the Address Book. It is deleted once the document is sent.
NOTE • To view the detailed information of the destination, press [Details]. • You can edit a destination from the Details screen before you scan your documents. (See "Checking/Changing a Destination," on p. 2-25.) • You can erase the specified destination from the destination list before you scan your documents. (See "Erasing a Destination," on p. 2-28.) You can specify up to 200 destinations in one-touch buttons.
2 Select the desired one-touch button ➞ press [Done]. Basic Sending Methods 2 Each one-touch button is assigned a three digit number. If you know the one-touch button's three digit number, enter the three digit number of the desired one-touch button using (numeric keys). If the desired one-touch button is not displayed, press [▼] or [▲] to scroll to the desired one-touch button. The selected destination appears in the destination list on the Send Basic Features screen.
NOTE A maximum of 501 destinations can be specified at the same time. (Out of the 501 destinations, one new destination can be specified using the New Address tab or (numeric keys).) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address. 1 Press [Favorites Buttons]. Basic Sending Methods 2 2 Select the desired Favorites Button ➞ press [Done].
NOTE • To view the detailed information of a selected destination, select the destination ➞ press [Details]. • To erase a specified destination from the destination list, select the destination you want to erase ➞ press [Erase]. • You can manually change the recalled settings from the selected favorites button before you send your documents. • If you press another favorites button, the settings stored in that button are recalled.
Checking/Changing a Destination You can check and change a specified destination before you scan your documents. 2 1 Basic Sending Methods NOTE Only the destination specified using the New Address tab can be changed. Select the destination ➞ press [Details]. If the destination that you want to check or change is not displayed, press [▼] or [▲] to scroll to the desired destination. If only one destination is specified, just press [Details].
2 If necessary, check or change the destination's information. ● If the screen below is displayed: ❑ Check the destination's information ➞ press [Done]. Basic Sending Methods 2 The display returns to the Send Basic Features screen. ● If the destination has been specified using one of the sending methods in the New Address tab: ❑ Check or change the destination's information ➞ press [OK]. Change the destination's information in the same way that you specified it. (See "Using the New Address Tab," on p.
● If the destination is a group address: ❑ To check the information of registered destinations in a group address, select one destination at a time ➞ press [Details]. Basic Sending Methods 2 ❑ Check the destination's information ➞ press [Done] ➞ [Done]. The display returns to the Send Basic Features screen.
Erasing a Destination You can erase a specified destination from the destination list before you scan your documents. Basic Sending Methods 2 1 Select the destination to be erased. If the destination that you want to erase is not displayed, press [▼] or [▲] to scroll to the desired destination. If only one destination is specified, skip this step. 2 Press [Erase]. The selected destination is erased from the destination list.
Scanning Features 3 CHAPTER This chapter describes the scanning features. Selecting a Scan Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5 Changing the Color Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5 Document Size . . . . . . . . . . . .
Selecting a Scan Mode You can set the scan mode in which a document is scanned. The machine has three preset scan modes: B&W 200x200dpi, B&W 300x300dpi, and Color 300x300dpi. Select the desired mode from the preset scan modes according to the type of original you are sending. 3 Scanning Features NOTE • If you want to use less memory and make the sending time shorter, use a lower resolution mode. • The default setting is 'B&W 200x200 dpi'.
Press the Scan Settings drop-down list ➞ select a scan mode. 3 NOTE • The following combinations of file format and preset scan modes are not available. If you select them, a message asking for your confirmation to change the file format appears on the screen when you press (Start).
3 Press (Start). If the originals are placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the specified destination when scanning is complete. NOTE • To cancel the scan settings, press the Scan Settings drop-down list ➞ press [Option] ➞ [Cancel]. • To cancel all settings and return the machine to the Standard mode, press (Reset).
Scan Settings To match the original you are sending, set the color mode (Color or B&W), document size, resolution, density, and original type. Changing the Color Mode IMPORTANT If the destination is a fax number or I-fax address, the original is always scanned and sent in the B&W mode. NOTE The default setting is ' B&W'. Color The Color mode always scans in color regardless of whether the original is in color or black-and-white.
2 Press the Scan Settings drop-down list ➞ press [Option]. 3 Press [Color] ➞ [OK]. Scanning Features 3 If [TIFF] or [PDF] is selected as the file format, and you select [Color] as the color mode, and then press [OK], a message asking for your confirmation to change the file format appears on the screen. The selected mode is set, and the display returns to the Send Basic Features screen. 4 Press (Start).
NOTE • To cancel the scan settings, press the Scan Settings drop-down list ➞ press [Option] ➞ [Cancel]. • To cancel all settings and return the machine to the Standard mode, press (Reset). B&W The B&W mode always scans in black-and-white regardless of whether the original is in color or black-and-white. IMPORTANT If you select the B&W mode, you can select TIFF or PDF as the file format, and 150x150dpi, 200x100dpi, 200x200dpi, 200x400dpi, 300x300dpi, 400x400dpi, or 600x600dpi as the resolution.
3 Press [B&W] ➞ [OK]. Scanning Features 3 If [PDF (Compact)] or [JPEG] is selected as the file format, and you select [B&W] as the color mode, and then press [OK], a message asking for your confirmation to change the file format appears on the screen. The selected mode is set, and the display returns to the Send Basic Features screen. 4 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original.
Document Size You can manually specify the document size when the machine cannot detect the paper size automatically, such as when scanning transparencies. NOTE The default setting is 'Auto'. Specifying the Document Size 1 Place your originals ➞ specify the destination. NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-31. • For more information on specifying the destination, see Chapter 2, "Basic Sending Methods.
3 Press [Document Size]. 4 Select the document size. Scanning Features 3 NOTE To select an A or B series paper size, press [A/B-size].
5 Press [Done] ➞ [OK]. Scanning Features 3 The selected size is set, and the display returns to the Send Basic Features screen. 6 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the specified destination when scanning is complete.
Resolution You can specify the resolution before scanning the original. The following combinations of color mode and resolution are available: • B&W (TIFF and PDF) 150x150dpi, 200x100dpi, 200x200dpi, 200x400dpi, 300x300dpi, 400x400dpi, 600x600dpi • 3 Color Scanning Features 100x100dpi (JPEG), 150x150dpi (JPEG), 200x100dpi (JPEG), 300x300dpi (JPEG and PDF (Compact)) IMPORTANT • The maximum size of an image that you can send at a resolution of 600x600 dpi is 11" x 17".
3 Press the Resolution drop-down list ➞ select the desired resolution ➞ press [OK]. The selected mode is set, and the display returns to the Send Basic Features screen. IMPORTANT • If you select [PDF (Compact)] as the file format, the Color mode is set to [Color] and the resolution is set to [300x300 dpi] automatically, and the original type setting is disabled. • The color mode and resolution you can set differ depending on the file format you have selected. Follow the instructions on the screen.
Scan Density and Original Type Settings You can set the scan density and select the original type before scanning the original. Manual Density Adjustment You can manually adjust the scan density to the most appropriate level for the original. NOTE If you select the Color mode, you should adjust the scan density manually. Scanning Features 3 1 Place your originals ➞ specify the destination. NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-31.
3 Press [Light] or [Dark] to adjust the scan density ➞ press [OK]. Press [Light] to move the indicator to the left to make the density lighter, or press [Dark] to move it to the right to make the density darker. The selected mode is set, and the display returns to the Send Basic Features screen. 4 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done].
1 Place your originals ➞ specify the destination. NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-31. • For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." 2 Press the Scan Settings drop-down list ➞ press [Option]. If necessary, see the screen shot in step 2 of "Color," on p.3-5. Scanning Features 3 3 Press [A] ➞ [OK]. The machine automatically adjusts the scan density to the level best suited to the quality of the original.
NOTE • To cancel the scan settings, press the Scan Settings drop-down list ➞ press [Option] ➞ [Cancel]. • To cancel all settings and return the machine to the Standard mode, press (Reset). Original Type Selection You can manually select the original type according to the type of image that you are scanning. The following three original type modes are available for adjusting the image quality. NOTE • If you select the automatic density adjustment mode, the original type setting is disabled.
■ Photo Mode This mode is best suited for scanning images from photos printed on photographic paper, or scanning images printed with halftone dots. 1 Place your originals ➞ specify the destination. NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-31. • For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." 3 Scanning Features 2 Press the Scan Settings drop-down list ➞ press [Option].
NOTE • To cancel the scan settings, press the Scan Settings drop-down list ➞ press [Option] ➞ [Cancel]. • To cancel all settings and return the machine to the Standard mode, press (Reset). Two-Sided Originals You can set the machine to automatically turn over two-sided originals that are placed in the feeder, and scan each side separately. 1 Place your originals ➞ specify the destination. NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-31.
4 Select the type of original ➞ press [OK]. Scanning Features 3 Details of each item are shown below. 5 [Book Type]: The front and back sides of the original have the same top-bottom orientation. [Calendar Type]: The front and back sides of the original have opposite top-bottom orientations. Press [OK]. The selected mode is set, and the display returns to the Send Basic Features screen. 6 Press (Start). Scanning starts.
Different Size Originals This mode enables you to scan different size originals together. 1 Place your originals ➞ specify the destination. NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-31. • For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." 2 Press the Scan Settings drop-down list ➞ press [Option]. If necessary, see the screen shot in step 2 of "Color," on p.3-5.
3 Press [Different Size Origin]. 4 Select the type of originals ➞ press [OK]. Scanning Features 3 If you are placing originals with the same width, press [Same Width]. If you are placing originals with different widths, press [Different Width]. 5 Press [OK]. The selected mode is set, and the display returns to the Send Basic Features screen.
Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the specified destination when scanning is complete. NOTE • To cancel the scan settings, press the Scan Settings drop-down list ➞ press [Option] ➞ [Cancel]. • To cancel all settings and return the machine to the Standard mode, press (Reset).
Sending Documents 4 CHAPTER This chapter describes the fundamental procedures for sending documents, how to configure send settings, and other useful features. Sending Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Sending an E-Mail Message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2 Sending an I-Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sending Methods You can enter the document's name, a subject line, message body text, and a fax number, e-mail address, I-fax address, or file server address to which you want to send documents. Documents can be sent without changing any of the send settings, or you can configure them to suit your needs. When you send a document, you can also send it at a preset time. IMPORTANT If you send an image as a TIFF (Tagged Image File Format) file to a Macintosh user running Mac OS 9.
2 Place your originals ➞ specify the e-mail address ➞ press [Send Settings]. NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-31. • For instructions on specifying addresses stored in the Address Book, see "Using the Address Book," on p. 2-2. • For instructions on specifying an e-mail address not registered in the Address Book, see "Specifying an E-Mail Address," on p. 2-5.
4 Enter the name of the document that you want to send ➞ press [OK]. Sending Documents 4 You can enter up to 24 characters for the document's name. You can also use your entry. - (numeric keys) to enter numbers, and (Clear) to clear NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
5 Press [Subject]. 6 Sending Documents 4 Enter the subject of the e-mail message ➞ press [OK]. You can enter up to 40 characters for the subject. You can also use your entry. - (numeric keys) to enter numbers, and (Clear) to clear NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • If you do not enter a subject, the default subject set in E-mail/I-Fax is used.
7 Press [Message]. 8 Enter the message body text ➞ press [OK]. Sending Documents 4 You can enter up to 140 characters for the e-mail message. A hard return is counted as one character. You can also use your entry. - (numeric keys) to enter numbers, and (Clear) to clear NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
9 Press [Reply-to]. 4 10 Sending Documents NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. Select the reply-to address ➞ press [OK]. If the desired reply-to address is not displayed, press [▼] or [▲] to scroll to the desired reply-to address. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries.
4 The selected destination is set as the reply-to address. Sending Documents You can also specify a fax number as the reply-to address. IMPORTANT You need to store reply-to addresses in the Address Book beforehand. (See Chapter 8, "Storing/Editing Address Book Settings.") NOTE • You cannot select multiple destinations at the same time. • To cancel a selected reply-to address, press [Reply-to] ➞ [Cancel].
12 Press [Done]. 4 13 Sending Documents The display returns to the Send Basic Features screen. Press [File Format] ➞ select a file format for sending your document ➞ press [Done]. If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages]. If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages].
File Formats: [TIFF]: Sends the file in the TIFF format. This file format is available only when you scan the document in the B&W mode. [PDF]: Sends the file in the PDF format. This file format is available only when you scan the document in the B&W mode. [JPEG]: Sends the file in the JPEG format. This file format is available only when you scan the document in the Color mode. [PDF(Compact)]: Enables you to send files containing text originals or text/ photo originals using a high compression ratio.
Sending an I-Fax You can scan a document, and send it to a destination via the Internet as an I-fax. An I-fax can only be sent to machines that can receive faxes via the Internet. You can add the document's name, a subject line, message body text, and a reply-to address. IMPORTANT If the destination is an I-fax address, the original is always scanned and sent in B&W mode.
NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-31. • For instructions on specifying addresses stored in the Address Book, see "Using the Address Book," on p. 2-2. • For instructions on specifying the I-fax address not registered in the Address Book, see "Specifying an I-Fax Address," on p. 2-7. • For instructions on specifying addresses using the one-touch buttons, see "Using the One-Touch Buttons," on p. 2-21.
You can enter up to 24 characters for the document's name. - (numeric keys) to enter numbers, and (Clear) to clear NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • When you are sending documents, each page is sent as a separate TIFF image attached to the I-fax.
5 4 Enter the subject of your I-fax ➞ press [OK]. Sending Documents You can enter up to 40 characters for the subject. You can also use your entry. - (numeric keys) to enter numbers, and (Clear) to clear NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • If you do not enter a subject, the default subject set in E-mail/I-Fax is used.
Enter the message body text ➞ press [OK]. You can enter up to 140 characters for the message. A hard return is counted as one character. You can also use your entry. - (numeric keys) to enter numbers, and (Clear) to clear NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. 8 Press [Reply-to]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting.
9 4 Select the reply-to address ➞ press [OK]. Sending Documents If the desired reply-to address is not displayed, press [▼] or [▲] to scroll to the desired reply-to address. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. You can also specify a fax number as the reply-to address.
Press [Done]. 4 The display returns to the Send Basic Features screen. 11 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the specified destination when scanning is complete.
Sending a Job to a File Server You can send a job to any computer that acts as a file server on the network. The following procedure explains how to specify the document's name and the file format of the image you are sending. 1 Press (SEND) ➞ place your originals ➞ specify the file server's destination ➞ press [Send Settings]. Sending Documents 4 NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-31.
2 Press [Document Name]. 3 Sending Documents 4 Enter the name of the document that you want to send ➞ press [OK]. You can enter up to 24 characters for the document's name. You can also use your entry. - (numeric keys) to enter numbers, and (Clear) to clear IMPORTANT If you use characters such as ",", "/", "[", or "]" in the document name, you may not be able to send the file to file servers that run on operating systems that do not recognize such characters.
NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • When you are sending documents, each page is sent as a separate image and stored in a file server. The extension of the document matches the file format that you select for sending.
Press [File Format] ➞ select a file format for sending your document ➞ press [Done]. 4 If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages]. If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages].
File Formats: [TIFF]: Sends the file in the TIFF format. This file format is available only when you scan the document in the B&W mode. [PDF]: Sends the file in the PDF format. This file format is available only when you scan the document in the B&W mode. [JPEG]: Sends the file in the JPEG format. This file format is available only when you scan the document in the Color mode. [PDF(Compact)]: Enables you to send files containing text originals or text/ photo originals using a high compression ratio.
Delaying a Send Job The Delayed Send mode enables you to store a send job in memory, and have it sent at a later time. 1 Press (SEND) ➞ place your originals ➞ specify the destination ➞ press [Send Settings]. If necessary, see the screen shot in step 2 of "Sending an E-Mail Message," on p. 4-2. NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-31. • For instructions on specifying addresses stored in the Address Book, see "Using the Address Book," on p. 2-2.
2 Press [Delayed Send]. 3 Enter the send time using Sending Documents 4 - (numeric keys). Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 9:05 a.m. ➞ 0905 4:18 p.m. ➞ 1618 If you set a time earlier than the current time, the document will be sent at that time on the next day. NOTE If you make a mistake when entering the send time, press entry ➞ enter another four digit number. 4 Press [OK] ➞ [Done]. The display returns to the Send Basic Features screen.
5 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The document is stored in memory, and then sent to the specified destination at the specified time. Stamping Originals The machine can print a stamp (approximately 1/8" (3 mm) in diameter) on the front side of scanned and sent originals. ABC ABC Position at which stamp is applied.
1 Press (SEND) ➞ place your originals into the feeder ➞ specify the destination. Sending Documents 4 NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-31. • For instructions on specifying addresses stored in the Address Book, see "Using the Address Book," on p. 2-2. • For instructions on specifying addresses not registered in the Address Book, see "Using the New Address Tab," on p. 2-5.
2 Press [Send Settings] ➞ [Stamp] ➞ [Done]. 4 Sending Documents The display returns to the Send Basic Features screen. NOTE To cancel the Stamp mode, press [Stamp] again. 3 Press (Start). Scanning starts. A stamp mark ( ) appears on the original output. NOTE If the stamp is not marked clearly, see Chapter 6, "Routine Maintenance," in the Reference Guide. Dividing a Document into Files When sending multiple originals to an e-mail address or file server, each page can be sent as a separate file.
1 Press (SEND) ➞ place your originals ➞ specify the destination. Sending Documents 4 NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-31. • For instructions on specifying addresses stored in the Address Book, see "Using the Address Book," on p. 2-2. • For instructions on specifying addresses not registered in the Address Book, see "Using the New Address Tab," on p. 2-5.
Press [File Format] ➞ select a file format for sending your document ➞ press [Done]. 4 If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages]. If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages]. File Formats: [TIFF]: Sends the file in the TIFF format. This file format is available only when you scan the document in the B&W mode.
NOTE • To view a JPEG file, a software application that supports the JPEG format is required. • To view a TIFF file, a software application that supports the TIFF format (such as Imaging for Windows) is required. • To view a PDF file, Adobe Reader/Adobe Acrobat Reader is required. • For more information on the different file formats, see "File formats," in the Glossary, on p. 12-15. • If you select [JPEG] as the file format, Divide into Pages is automatically set to 'On.' 3 Press (Start).
Job Recall You can recall the last three destinations, scan settings, and send settings which have been set, and then send your documents. NOTE The three most recent settings that were stored in memory are not erased even when the power is turned OFF. 1 Press (SEND) ➞ place your originals ➞ press [Recall]. NOTE For instructions on placing your originals, see "Placing Originals," on p. 1-31.
2 Select [1 Before], [2 Before], or [3 Before] ➞ confirm the settings ➞ press [OK]. Sending Documents 4 The display returns to the Send Basic Features screen. NOTE • If there are more stored Send settings than are currently displayed, you can scroll through the list by pressing [▼] or [▲]. • You can change the settings for a recalled send job.
Receiving Documents 5 CHAPTER This chapter describes the basic reception features. You can receive document transmissions automatically, forward received documents to a specified destination, or print a received document from memory. Receiving Print and I-Fax Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Receiving Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Receiving Print and I-Fax Documents ■ Receiving Print Jobs The machine receives and prints print jobs sent from a computer. ■ Receiving I-Fax Documents The I-fax function is similar to e-mail. However, instead of sending and receiving messages over the Internet, I-fax enables you to send and receive scanned document images via the Internet. You can set the machine to automatically forward received I-fax documents to specified destinations.
2 When document reception is complete, the Processing/Data indicator on the control panel maintains a steady green light. This indicates that documents are stored in memory. Additional Functions 0 Log In/Out Clear Start Display Contrast Error Power NOTE • The Processing/Data indicator flashes or maintains a steady green light even when the machine enters the Sleep mode. • The Error indicator flashes when either the amount of available memory is low or paper needs to be loaded into a paper drawer.
Receiving Documents into Memory (Memory Lock) If Memory Lock Settings in Communications Settings in System Settings (from the Additional Functions screen) is set to 'On', received documents are stored in memory instead of being printed. Follow the procedure below to manually switch the machine into the Memory Lock mode if the Memory Lock timer has not been set, or if you want to switch the machine into the Memory Lock mode before the timer automatically activates the Memory Lock mode.
2 Press [Communications Settings]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. Receiving Documents 3 5 Press [Memory Lock Settings].
If a password has been set for the Memory Lock Settings screen, enter the password using (numeric keys) ➞ press [Next]. 4 Press [On] ➞ [OK]. Receiving Documents 5 If you do not want to set the Memory Lock mode, select [Off] ➞ press [OK]. NOTE You can configure the Memory Lock settings by pressing [Option]. For more information, see "Memory Lock Settings," on p. 9-9. 5 Press [Done] repeatedly until the Send Basic Features screen appears.
Forwarding Received Documents If Forwarding Settings in System Settings (from the Additional Functions screen) is set to 'On', received documents are forwarded to a destination that has been registered in the machine beforehand. Follow the procedure below to place the machine in the Forward mode. IMPORTANT • To use this function, you should specify the forwarding conditions beforehand. For details, see "Forwarding Settings," on p. 9-15.
2 Select the desired forwarding setting ➞ press [Validate/ Invalidate]. When you select the desired forwarding setting and press [Validate/Invalidate], the "On" or "Off" status displayed on the left side of the Condition Name is switched. ("On" becomes "Off", and "Off" becomes "On".) Receiving Documents 5 Details of each item are shown below. : The received document is forwarded to the specified destination if it matches the forwarding conditions.
Erasing Received I-Fax Documents You can erase any received I-fax document stored in memory. If the memory is full, the machine cannot receive any documents. It is recommended that you erase unnecessary documents as often as possible.
Press [I-Fax Mem. Lock Doc.]. 4 Select the document that you want to erase ➞ press [Erase]. Receiving Documents 5 3 If the document you want to erase is not displayed, press [▼] or [▲] to display the desired document. To check the details of the job, press [Details]. To erase multiple documents from memory, select and erase one document at a time.
5 Press [Yes]. 6 The message < Erasing...> appears for approximately two seconds on the touch panel display. 5 The selected document is erased. Receiving Documents To cancel erasing the selected document, press [No]. Press [Done] ➞ [Done]. The display returns to the Send Basic Features screen.
Available Paper Sizes When received documents are printed, they are printed from the paper drawer that has the same size paper as the received document. If all of the settings in Select Cassette in RX Settings under in Communications Settings (from the Additional Functions screen) are set to 'On', and paper of the correct size is not available, the machine automatically selects a different paper size in the following order.
Checking/Changing the Send/ Receive Status 6 CHAPTER This chapter describes how you can check/change the status of send and receive jobs. Checking/Changing the Status of Send Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2 Checking Send Job Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2 Printing the Send Job Log (Activity Report) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Checking/Changing the Status of Send Jobs This section describes how to check/change the status of send jobs. For more information, see Chapter 4, "Checking Job and Device Status," in the Reference Guide. NOTE • If Job Log Display in System Settings (from the Additional Functions screen) is set to 'Off', [TX Job Log] is not displayed on the System Monitor screen. • Send jobs to e-mail, I-fax, and file servers can be checked/changed.
2 Press [RX/TX]. 3 Select [TX Job Status] or [TX Job Log].
4 Select the job whose detailed information you want to check ➞ press [Details]. If the job you want to select is not displayed, press [▼] or [▲] to scroll to the desired job. ● If you select a job in [TX Job Status]: 6 Checking/Changing the Send/Receive Status ❑ Check the details.
● If you select a job in [TX Job Log]: ❑ Check the details. 5 Press [Done] repeatedly until the Send Basic Features screen appears. 6 1 Checking/Changing the Send/Receive Status Printing the Send Job Log (Activity Report) Press [System Monitor] ➞ [RX/TX]. If necessary, see the screen shots in steps 1 and 2 of "Checking Send Job Details," on p. 6-2. 2 Select [TX Job Log].
3 Press [Print List]. NOTE The send job log can be printed only if 11" x 17", LGL, LTR, or LTRR paper (plain or recycled paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'. (See Chapter 3, "Customizing Settings," in the Reference Guide.) Checking/Changing the Send/Receive Status 6 4 Press [Yes]. To cancel printing, press [No]. The Activity Report is printed. 5 Press [Done].
Checking/Changing the Status of Receive Jobs You can check the details of received documents that are stored in memory, as well as the status of received jobs. NOTE The receive job report screen displays up to 128 jobs. Checking Receive Job Details You can check the detailed information of any received job, such as the destination and the date and time the job was received. 6 Press [System Monitor].
2 Press [RX/TX]. 3 Press [RX Job Report].
4 Select the job whose detailed information you want to check ➞ press [Details]. If the job you want to select is not displayed, press [▼] or [▲] to scroll to the desired job. 6 6 Check the details of the selected job. Press [Done] repeatedly until the Send Basic Features screen appears.
Printing the Receive Job Log You can print the receive job log (Activity Report (RX)). 1 Press [System Monitor] ➞ [RX/TX] ➞ [RX Job Report]. If necessary, see the screen shots in steps 1 to 3 of "Checking Receive Job Details," on p. 6-7. 2 Press [Print List].
3 Press [Yes]. To cancel printing, press [No]. The Activity Report (RX) is printed. Press [Done]. 6 The display returns to the Send Basic Features screen.
Checking the Arrival of a Receive Job The machine regularly checks for the arrival of an I-fax. However, you can check for the arrival of an I-fax at any time by performing the procedure below. 1 Press [System Monitor] ➞ [RX/TX] ➞ [RX Job Report]. If necessary, see the screen shots in steps 1 to 3 of "Checking Receive Job Details," on p. 6-7. 2 Press [Check RX I-Fax Job].
NOTE To be able to use [Check RX I-Fax Job], you must first set the POP (Post Office Protocol) setting in E-mail/I-Fax in Network Settings in System Settings (from the Additional Functions screen) to 'On', so that you can receive documents using POP. (See Chapter 3, "Using a TCP/IP Network," in the Network Guide.) Press [Done]. The display returns to the Send Basic Features screen.
Customizing Communications Settings 7 CHAPTER This chapter describes how to store and change the default settings of the Send/Receive function to suit your needs. Communications Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2 Data Compression Ratio for Color Send Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4 Number of Retry Attempts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Communications Settings Table The following items can be stored or set in Communications Settings from the Additional Functions screen. ■ Common Settings Item Settings Applicable Page TX Settings Customizing Communications Settings 7 Unit Name 24 characters maximum p. 1-16 Data Compression Ratio High Ratio, Normal*, Low Ratio p. 7-4 Retry Times 0-5 times; 3 times* p.
■ Common Settings Table Continued Item Settings Applicable Page RX Settings Two-sided Print On, Off* p. 7-39 Select Cassette Switch A: On*, Off Switch B: On*, Off Switch C: On*, Off Switch D: On*, Off p. 7-41 Receive Reduction On*, Off p. 7-44 Continue Printing When Toner Is Out Yes*, No p. 7-48 An asterisk (*) indicates the default settings.
Data Compression Ratio for Color Send Jobs You can set the compression ratio for color scanned data. A high compression ratio reduces the amount of memory used for the document, but results in low quality images. On the contrary, a low compression ratio increases the amount of memory used for the document, but results in high quality images. IMPORTANT If you have selected [PDF (Compact)] as the file format, this setting is disabled.
2 Press [TX Settings] under . 3 Press [Data Compression Ratio]. Customizing Communications Settings 7 NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting.
4 Select [High Ratio], [Normal], or [Low Ratio] ➞ press [OK]. Details of each item are shown below. Customizing Communications Settings 7 [High Ratio]: A small amount of memory is used for the document, but the images are of a low quality. [Normal]: The amount of memory used for the document and the quality of the images are moderate, between the High and Low Ratio settings. [Low Ratio]: A large amount of memory is used for the document, but the images are of a high quality.
Number of Retry Attempts Retry Times is the mode which automatically resends data when the data cannot be sent. This occurs because the receiver is busy sending or receiving, or when an error occurs. This setting determines the number of retry attempts. You can set from one to five retry attempts, or select '0' to turn the Retry Times mode 'Off'. NOTE The default setting is '3' times. 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under .
3 Press [-] or [+] to set the number of Retry Times ➞ press [OK]. If the number of retry times is set to '0', the machine will not resend the data. The selected mode is set. NOTE • You can also use (numeric keys), and (Clear) to clear your entries. • You can change the value by pressing [-] or [+], even if you have entered the value using (numeric keys). • If you enter a value outside the setting range, a message prompting you to enter an appropriate value appears on the screen.
Standard Send Settings This mode enables you to change the standard settings for the Send function, including the scan mode and file format. (See "Selecting a Scan Mode," on p. 3-2, and "Sending Methods," on p. 4-2.) NOTE • If you are sending documents by fax, the color mode and file format set here are disabled.
Storing the Standard Send Settings 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under . If necessary, see the screen shots in steps 1 and 2 of "Data Compression Ratio for Color Send Jobs," on p. 7-4. 2 Press [Edit Standard Send Settings]. Customizing Communications Settings 7 NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. 3 7-10 Press [Store].
5 Select [Color] or [B&W]. Press [Document Size] ➞ select a document size ➞ press [Done]. 7 For more information on about the Document Size setting, see "Document Size," on p. 3-9.
6 Press [File Format] ➞ select a file format for sending your document ➞ press [Done]. If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages]. If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages]. File Formats: Customizing Communications Settings 7 [TIFF]: Sends the file in the TIFF format.
NOTE • If you are sending documents by fax, the file format set here is disabled. • To view a JPEG file, a software application that supports the JPEG format is required. • To view a TIFF file, a software application that supports the TIFF format (such as Imaging for Windows) is required. • To view a PDF file, Adobe Reader/Adobe Acrobat Reader is required. • For more information on the different file formats, see "File formats," in the Glossary, on p. 12-15. Set the Stamp mode.
8 Press the Resolution drop-down list ➞ select the desired resolution. 9 Press [A], [Light] or [Dark] to adjust the scan density ➞ press [OK]. Customizing Communications Settings 7 Press [A] to set the machine to automatically adjust the scan density to the level best suited to the quality of the original. Press [Light] to move the indicator to the left to make the density lighter. Press [Dark] to move it to the right to make the density darker.
10 Press the original type drop-down list ➞ select the original type ([Text/Photo], [Photo], or [Text]) ➞ press [OK]. The selected mode is set. NOTE For details about each original type, see "Original Type Selection," on p. 3-17. Press [Done] repeatedly until the Send Basic Features screen appears.
Initializing the Standard Send Settings You can restore the Standard Settings to their default settings. 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under . If necessary, see the screen shots in steps 1 and 2 of "Data Compression Ratio for Color Send Jobs," on p. 7-4. 2 Press [Edit Standard Send Settings]. Customizing Communications Settings 7 NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting.
3 Press [Initialize]. 4 Press [Yes]. To cancel initializing the Standard Send Settings, press [No]. The message appears for approximately two seconds on the touch panel display. 5 Press [Done] repeatedly until the Send Basic Features screen appears.
Printing the TX Terminal ID The TX Terminal ID information is printed at the top of documents that you send via fax or I-fax. Information such as your fax number, name, and I-fax address is printed, enabling the recipient to know who sent the document. The TX Terminal ID setting enables you to specify how the TX Terminal ID appears on the document the other party receives: where the TX Terminal ID information is printed (outside or inside image), and which telephone # mark (TEL or FAX) is applied.
NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. 4 Press [Option]. Select the printing position ➞ select [FAX] or [TEL] for ➞ press [OK]. 7 Customizing Communications Settings 3 Printing Position [Inside]: The Terminal ID information is printed inside the image area on the recipient's paper. [Outside]: The Terminal ID information is printed outside the image area on the recipient's paper.
Telephone # Mark [FAX]: "FAX" or "IFAX" is printed before the fax number or I-fax address. [TEL]: "TEL" is printed before the telephone number. Example: If you set TX Terminal ID and Display Destination Name to 'On', the Terminal ID information is printed on the recipient's paper as follows: Outside 12/09 2005 10:50 xxx@xxxx.xxx FAX/IFAX/TEL Inside 12/09 2005 10:50 CANON Atlanta office Original Area xxx@xxxx.
Gamma Value for Color Send Jobs You can set the gamma value for color scanned data. If the set value corresponds to the gamma value at the recipient's machine, the scan exposure of the output data at the recipient's machine is automatically adjusted to the level best suited to the quality of the original. Gamma values are expressed as input-output characteristics. Output is darkened when the gamma value is increased, and it is lightened when the gamma value is decreased.
3 Select the gamma value ([Gamma 1.0], [Gamma 1.4], [Gamma 1.8], or [Gamma 2.2]) ➞ press [OK]. Details of each item are shown below. Customizing Communications Settings 7 [Gamma 1.0]: Although light output results can be obtained, the overall color impression is pale. [Gamma 1.4]: Output results that are slightly lighter than the default gamma value can be obtained. [Gamma 1.8]: The default setting. Dark output results can be obtained, while the detail of the darkest portion is not solid.
Adjusting the Contrast (Sharpness) This mode enables you to scan original images with a sharper or softer contrast. To scan originals with text or lines with a sharper contrast, use [High] as the setting. To scan originals containing printed images or other halftones with a softer contrast, use [Low] as the setting. IMPORTANT If you have selected [PDF (Compact)] as the file format, this setting is disabled.
NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. 3 Press [Low] or [High] to adjust the sharpness ➞ press [OK]. To scan text or lines clearly, the setting should be towards [High]. To scan originals containing printed images or other halftones, the setting should be towards [Low]. 7 Customizing Communications Settings The selected mode is set. 4 7-24 Press [Done] repeatedly until the Send Basic Features screen appears.
Favorites Buttons You can set any possible combination of send settings and register them in a favorites button in memory. There are 18 favorites buttons and they can be assigned names for increased convenience. This feature is useful for registering frequently used send settings. NOTE • The send settings registered as favorites buttons in memory are not erased, even if the power is turned OFF.
3 Press [Register Favorites Button]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. 4 Customizing Communications Settings 7 Select a Favorites Button ([M1] to [M18]) for registering the send settings ➞ press [Register/Edit]. If the desired Favorites Button is not displayed, press [▼] or [▲] to scroll to the desired Favorites Button.
Press [Register]. NOTE • If you select a key that already has settings stored in it, the settings are displayed. • If there are more stored send settings than are currently displayed, you can scroll through the list by pressing [▼] or [▲]. ● If you select a key without settings: ❑ A screen appears, asking for your confirmation to store the settings. 7 ❑ Press [Yes]. Customizing Communications Settings 5 To cancel storing the settings, press [No]. The message
● If you select a key that already has settings stored in it: ❑ A screen appears, asking for your confirmation to overwrite the previous settings. ❑ Press [Yes]. To cancel overwriting the settings, press [No]. The message appears for approximately two seconds on the touch panel display. The stored settings are displayed. Customizing Communications Settings 7 NOTE You can also assign a name to a favorites button by pressing [Name].
NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. Select a Favorites Button ([M1] to [M18]) to name ➞ press [Register/Edit]. If the desired Favorites Button is not displayed, press [▼] or [▲] to scroll to the desired Favorites Button. NOTE Keys that already have settings stored in them are displayed with a black square (■) in the lower right corner of the key. 4 Press [Name].
NOTE • If you select a key that already has settings stored in it, the settings are displayed. • You can also name keys with no settings stored in them. • If there are more stored send settings than are currently displayed, you can scroll through the list by pressing [▼] or [▲]. 5 7 Enter a name for line 1 ➞ press [Next] ➞ enter a name for line 2 (if necessary) ➞ press [OK]. Customizing Communications Settings Two lines can be used for a favorites button name.
Erasing a Favorites Button 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under . If necessary, see the screen shots in steps 1 and 2 of "Data Compression Ratio for Color Send Jobs," on p. 7-4. 2 Press [Register Favorites Button]. If necessary, see the screen shot in step 3 of "Registering a Favorites Button," on p. 7-25. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting.
NOTE • Keys that already have settings stored in them are displayed with a black square (■) in the lower right corner of the key. • If there are more stored send settings than are currently displayed, you can scroll through the list by pressing [▼] or [▲]. 4 Press [Yes]. To cancel erasing the settings, press [No]. 7 Customizing Communications Settings The message appears for approximately two seconds on the touch panel display. The stored send settings are erased.
Scan Settings for Color Send Jobs You can set the priority for color scanned data. Selecting Speed Priority reduces the time spent in sending the document, but results in low quality images. Conversely, selecting Image Priority increases the time spent in sending the document, but results in high quality images. NOTE The default setting is 'Speed Priority'. 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under .
3 Select [Speed Priority] or [Image Priority] ➞ press [OK]. Details of each item are shown below. [Speed Priority]: Less time is spent in sending the document, but the images are of a low quality. [Image Priority]: More time is spent in sending the document, but the images are of a high quality. The selected mode is set. Customizing Communications Settings 7 4 7-34 Press [Done] repeatedly until the Send Basic Features screen appears.
Initial Send Screen Display This mode enables you to set whether the [Favorites] or [One-touch] tab, or the Send Basic Features screen is displayed when the power is turned ON, (Reset) is pressed, or the Auto Clear mode is activated. NOTE The default setting is 'Initial Function'. 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under . If necessary, see the screen shots in steps 1 and 2 of "Data Compression Ratio for Color Send Jobs," on p. 7-4.
3 Select [Favorites Buttons], [One-touch Buttons], or [Initial Function] ➞ press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.
Initializing TX Settings You can restore almost all of the TX settings to their default settings. IMPORTANT You cannot initialize the Retry Times, Unit Name, and TX Terminal ID settings. NOTE If you initialize the TX Settings, the settings stored in the favorites buttons are also initialized. 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under . If necessary, see the screen shots in steps 1 and 2 of "Data Compression Ratio for Color Send Jobs," on p. 7-4.
3 Press [Yes]. To cancel initializing the TX Settings, press [No]. The message appears for approximately two seconds on the touch panel display. The TX settings are initialized. 4 Press [Done] repeatedly until the Send Basic Features screen appears.
Two-Sided Printing You can print received documents on both sides of the paper, enabling you to save paper. NOTE The default setting is 'Off'. 1 Press (Additional Functions) ➞ [Communications Settings]. 2 Customizing Communications Settings 7 Press [RX Settings] under .
3 Press [Two-sided Print]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. 4 Select [On] or [Off] ➞ press [OK]. Customizing Communications Settings 7 The selected mode is set. 5 7-40 Press [Done] repeatedly until the Send Basic Features screen appears.
Paper Drawer Selection You can set how the machine prints documents when there is no paper matching the size of the received document. There are four printing methods (Switches A, B, C, and D): Switch A: The image is printed over two sheets of paper that have the same combined size as the received document.
• Switch C: The image is reduced and printed on paper that differs in width from the received document. Received Data (Original) Output LTRR 11" x 17" • Switch D: The image is printed on paper that is larger in size than the received document. Received Data (Original) Output 7 Customizing Communications Settings LTRR 11" x 17" NOTE • For more information on selecting a paper source for printing received documents, see Chapter 3, "Customizing Settings," in the Reference Guide.
2 Press [Select Cassette]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. 3 Select [On] or [Off] for the respective switches ➞ press [OK]. Customizing Communications Settings 7 The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.
Reducing a Received Document You can set the machine to automatically reduce received documents so that the whole document is printed within the printable area of the paper. NOTE The default settings are: - Receive Reduction: - RX Reduction: - Reduce %: - Reduce Direction: 1 On Auto 90% Vertical Only Press (Additional Functions) ➞ [Communications Settings] ➞ [RX Settings] under . If necessary, see the screen shots in steps 1 and 2 of "Two-Sided Printing," on p. 7-39.
Select [On] or [Off]. IMPORTANT • If you select [Off], the received document is not automatically reduced to fit the size of the paper. If the size of the received document exceeds the printable area, the image is divided into equal sections and printed onto separate sheets of paper. However, if the size of the received document exceeds the recording paper slightly (1/2" (12 mm) or less), the part of the image that does not fit on the paper is not printed.
RX Reduction [Auto]: The image is automatically reduced by a suitable reduction ratio that can range from 90% to 100% of the received document size. [Fix. Red.]: The image is reduced by the reduction ratio set for . ❑ If you selected [Fix. Red.], select the reduction ratio. You can select 75%, 90%, 95%, and 97% for the reduction ratio. ❑ Select [Ver. Hor.] or [Vertical Only] for ➞ press [OK]. Customizing Communications Settings 7 Reduce Direction [Ver. Hor.
● If you select [Off]: ❑ Press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears.
Continue Printing When Toner Is Out You can set whether the machine continues printing received documents and reports when it is running out of toner. If you set the machine not to continue printing, the machine stops printing when the toner starts to run low, and automatically stores the received documents in memory. NOTE • When the machine starts to run out of toner, the message appears on the display. • The default setting is 'Yes'.
3 Select [Yes] or [No] ➞ press [OK]. Press [No] to set the machine stop printing received documents and reports when it is running out of toner, and receive the remainder of the documents in memory. Press [Yes] to set the machine ignore the warning and keep printing until the document is completely printed. This setting is convenient when a new toner cartridge is not at hand.
Storing/Editing Address Book Settings 8 CHAPTER This chapter describes how to register various addresses in the Address Book and how to edit and erase registered information. Address Book Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2 About the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3 Storing New Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Address Book Settings Table The following items can be stored or set in Address Book Settings from the Additional Functions screen. Storing/Editing Address Book Settings Item Settings Applicable Page Register Address Register New Add Edit Erase p. 8-5 One-touch Buttons Register/Edit, Erase p. 8-27 NOTE For instructions on setting the modes not described in this manual, refer to the other manuals listed in "Manuals for the Machine," inside front cover.
The Address Book is a feature used for storing fax, e-mail, I-fax, and file server destinations. The Address Book is divided into an Address Book and one-touch buttons. You can store up to 300 destinations in the Address Book and 200 destinations in one-touch buttons, for a total of 500 destinations in the whole Address Book. Registering a destination in the Address Book saves you the effort of entering that destination's address each time you send a job.
■ Group You can register multiple destinations of various types in a group address. You can group and use these registered destinations according to your needs. Storing/Editing Address Book Settings NOTE You cannot register new destinations in a group address. New destinations need to be registered in the Address Book before you can register them as part of a group address.
Storing New Addresses NOTE For instructions on storing fax numbers, see Chapter 5, "Storing/Editing Address Book Settings," in the Facsimile Guide. E-Mail Addresses 1 Press (Additional Functions) ➞ [Address Book Settings]. Storing/Editing Address Book Settings If you register a destination in the Address Book, you can save yourself the effort of entering the destination every time it is used. That destination can also be selected from the Address Book for use in any other customized setting.
Storing/Editing Address Book Settings 2 Press [Register Address]. 3 Press [Register New Address]. 4 Press [E-mail].
Enter the e-mail address ➞ press [Next]. Storing/Editing Address Book Settings 5 You can enter up to 120 characters for the e-mail address. 6 Enter a name for the e-mail address ➞ press [OK]. 8 You can enter up to 16 characters for the name. The display returns to the Send Basic Features screen. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
I-Fax Addresses 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Address]. If necessary, see the screen shots in steps 1 and 2 of "E-Mail Addresses," on p. 8-5. Press [Register New Add]. 3 Press [I-Fax].
Enter the I-fax address ➞ press [Next]. Storing/Editing Address Book Settings 4 You can enter up to 120 characters for the I-fax address. 5 Enter a name for the I-fax address ➞ press [OK]. 8 You can enter up to 16 characters for the name. The display returns to the Register New Address screen. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
File Server Addresses IMPORTANT If Language Switch in Common Settings (from the Additional Functions screen) is set to 'On', the Host Name and File Path of the file server destination may not be displayed correctly, so you may not be able to refer to them. Storing/Editing Address Book Settings NOTE • For examples of the settings needed to send to a file server, see the Network Guide. • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Press [Register New Add]. 3 Press [File].
Storing/Editing Address Book Settings 4 Press the Protocol drop-down list ➞ select the desired protocol. The following protocols may be used: [FTP]: Select this protocol if you are sending documents to a computer running Sun Solaris 2.6 or later, Mac OS X or later, Internet Information Server 4.0 under Windows NT Server 4.0, Internet Information Services 5.0 under Windows 2000 Server, Internet Information Services 5.1 under Windows XP Professional, Internet Information Services 6.
6 Press [Next]. 7 Enter a name for the file server address ➞ press [OK]. Storing/Editing Address Book Settings NOTE For instructions on specifying each of the settings for FTP and Windows (SMB), see "Specifying a File Server," on p. 2-9. You can enter up to 16 characters for the file server name. The display returns to the Send Basic Features screen. 8 NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Group Addresses The Group Address feature enables you to create a group of up to 499 stored destinations as a single destination. IMPORTANT If you want to store a group address, the destinations must be stored beforehand, such as fax numbers, e-mail addresses, and file server addresses. Storing/Editing Address Book Settings NOTE Fax numbers can also be stored in a group address. For details, see Chapter 5, "Storing/ Editing Address Book Settings," in the Facsimile Guide.
Press [Group]. 4 Press [Address Book]. Storing/Editing Address Book Settings 3 8 5 Select the destinations ➞ press [OK].
To cancel a selected destination, select the destination again to clear the check mark. Storing/Editing Address Book Settings Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination.
6 Storing/Editing Address Book Settings You can select a destination and press [Details] to display the screen shown below. This enables you to confirm the detailed information related to the selected destinations. Press [Done] to return to the previous screen. Repeat steps 4 and 5 to add other destinations. 8 The destination you have selected is listed.
● To erase a destination: Storing/Editing Address Book Settings ❑ Select a destination from the group address list ➞ press [Erase]. If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination. The selected destination is erased. 7 When you have finished storing destinations, press [Next]. 8 Enter a name for the group address ➞ press [OK]. 8 You can enter up to 16 characters for the name. The display returns to the Register New Address screen.
Press [Done] repeatedly until the Send Basic Features screen appears.
Editing Address Details You can change destination details as necessary. Storing/Editing Address Book Settings 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Address]. If necessary, see the screen shots in steps 1 and 2 of "E-Mail Addresses," on p. 8-5. 2 Select the destination to be changed ➞ press [Edit]. 8 You cannot edit multiple destinations at the same time. In this example, an e-mail address is selected.
If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination. You can restrict the type of destinations displayed in the results list by pressing the Type drop-down list. If you select [All] in the Address Book drop-down list, the destinations stored in the one-touch buttons are displayed. However, you cannot edit these destinations. For instructions on storing and editing one-touch buttons, see "Storing/Editing One-Touch Buttons," on p. 8-27.
3 Edit the address details ➞ press [Next]. The screen differs depending on the address type you select in step 2. Storing/Editing Address Book Settings You can only change the name of a destination registered as a group address. 4 If necessary, edit the address name ➞ press [OK]. 8 The display returns to the Register New Address screen. NOTE • For instructions on setting fax numbers, see Chapter 5, "Storing/Editing Address Book Settings," in the Facsimile Guide.
Press [Done] repeatedly until the Send Basic Features screen appears.
Erasing Addresses You can erase destinations stored in the address book. Storing/Editing Address Book Settings 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Address]. If necessary, see the screen shots in steps 1 and 2 of "E-Mail Addresses," on p. 8-5. 2 Select the destination to be erased ➞ press [Erase]. 8 You cannot erase multiple destinations at the same time.
If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination. You can restrict the type of destinations displayed in the results list by pressing the Type drop-down list. If you select [All] in the Address Book drop-down list, the destinations stored in the one-touch buttons are displayed. However, you cannot erase these destinations. For instructions on erasing one-touch buttons, see "Erasing One-Touch Buttons," on p. 8-37.
Storing/Editing Address Book Settings The message appears for approximately two seconds on the touch panel display. The selected destination is erased. 4 Press [Done] repeatedly until the Send Basic Features screen appears.
Storing/Editing One-Touch Buttons IMPORTANT If Language Switch in Common Settings (from the Additional Functions screen) is set to 'On', the Host Name and File Path of the file server destination may not be displayed correctly, so you may not be able to refer to them. NOTE • Destinations stored in one-touch buttons are also displayed in the Address Book.
Storing/Editing Address Book Settings 2 Select a one-touch button to store or change ➞ press [Register/Edit]. If the desired one-touch button is not displayed, press [▼] or [▲] to scroll to the desired one-touch button. You can also specify the one-touch button's number by entering the three digit number of the desired one-touch button using (numeric keys). NOTE • One-touch buttons that already have destinations stored in them are displayed with a black square (■) in the lower right corner of the key.
If you select [Fax], see Chapter 5, "Storing/Editing Address Book Settings," in the Facsimile Guide, for the rest of the procedure. Store or edit address details. ● If you select [E-mail]: ❑ Enter the e-mail address ➞ press [Next]. Storing/Editing Address Book Settings 4 You can enter up to 120 characters for the e-mail address.
Storing/Editing Address Book Settings ❑ Enter a name for the e-mail address ➞ press [Next]. You can enter up to 16 characters for the name. NOTE The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC] and [DEF], on the Address Book screen. ❑ Enter a name for the one-touch button ➞ press [OK]. 8 You can enter up to 12 characters for the one-touch button name.
● If you select [I-Fax]: Storing/Editing Address Book Settings ❑ Enter ➞ enter the I-fax address ➞ press [Next]. You can enter up to 120 characters for the I-fax address. ❑ Enter a name for the I-fax address ➞ press [Next]. 8 You can enter up to 16 characters for the name. NOTE The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC] and [DEF], on the Address Book screen.
Storing/Editing Address Book Settings ❑ Enter a name for the one-touch button ➞ press [OK]. You can enter up to 12 characters for the one-touch button name. ● If you select [File]: ❑ Press the Protocol drop-down list ➞ select the protocol. 8 The following protocols may be used: 8-32 [FTP]: Select this protocol if you are sending documents to a computer running Sun Solaris 2.6 or later, Mac OS X or later, Internet Information Server 4.0 under Windows NT Server 4.0, Internet Information Services 5.
NOTE For instructions on specifying each of the settings for FTP and Windows (SMB), see "Specifying a File Server," on p. 2-9. ❑ Press [Next]. ❑ Enter a name for the file server address ➞ press [Next]. Storing/Editing Address Book Settings ❑ Set [Host Name], [File Path], [User], and [Password]. 8 You can enter up to 16 characters for the name.
Storing/Editing Address Book Settings ❑ Enter a name for the one-touch button ➞ press [OK]. You can enter up to 12 characters for the one-touch button name. ● If you select [Group]: ❑ Press [Address Book].
Only destinations that are already stored in one-touch buttons can be selected as part of a one-touch button group address. ❑ Press [Next]. ❑ Enter a name for the group ➞ press [Next]. Storing/Editing Address Book Settings ❑ Select the destinations to store in the group address ➞ press [OK]. 8 You can enter up to 16 characters for the name. NOTE The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC] and [DEF], on the Address Book screen.
Storing/Editing Address Book Settings ❑ Enter a name for the one-touch button ➞ press [OK]. You can enter up to 12 characters for the one-touch button name. The display returns to Register One-touch Button screen. 5 6 To register or edit another destination, repeat steps 2 to 4. Press [Done] repeatedly until the Send Basic Features screen appears.
Erasing One-Touch Buttons 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [One-touch Buttons]. If necessary, see the screen shot in step 1 of "Storing/Editing One-Touch Buttons," on p. 8-27. 2 Select the one-touch button containing the destination(s) you want to erase ➞ press [Erase]. Storing/Editing Address Book Settings You can erase the destinations that you have stored in one-touch buttons.
If you know the one-touch button's three digit number, enter the three digit number of the desired one-touch button using (numeric keys). IMPORTANT Make sure that you verify the settings first before you erase them. Storing/Editing Address Book Settings NOTE • One-touch buttons that already have destinations stored in them are displayed with a black square (■) in the lower right corner of the key.
To cancel erasing, press [No]. The destinations stored in the selected one-touch button are erased. 4 Press [Done] repeatedly until the Send Basic Features screen appears. Storing/Editing Address Book Settings The message appears for approximately two seconds on the touch panel display.
System Settings 9 CHAPTER This chapter describes the System Settings items that are related to the Send function. System Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2 Communications Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4 E-Mail/I-Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
System Settings Table The following items can be stored or set in System Settings from the Additional Functions screen. ■ System Settings Item Settings Applicable Page Communications Settings E-mail/I-Fax 0 to 99 MB; 3 MB* Divided TX over Max.
■ System Settings Table Continued Item Settings Applicable Page Receive Type, Validate/Invalidate, Register, Forward w/o Cond., Detail/Edit, Erase, Print List p. 9-15 Restrict New Addresses On, Off* p. 9-36 Allow Fax Driver TX On, Off* p. 9-38 Forwarding Settings Restrict Access to Destinations An asterisk (*) indicates the default settings.
Communications Settings This section describes the e-mail, I-fax, and Memory Lock settings. E-Mail/I-Fax Settings You can change the e-mail and I-fax transmission settings. The following settings are available. ■ Maximum Data Size For Sending Sets the maximum data size for outgoing e-mail messages and I-fax documents. If the e-mail message exceeds this data size limit, it is split up into several e-mail messages before being sent.
1 Press (Additional Functions) ➞ [System Settings]. If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using (numeric keys) ➞ press (Log In/Out). Press [Communications Settings]. System Settings 2 9 NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting.
3 Press [E-mail/I-Fax]. 4 Set the Maximum TX Data Size. System Settings ❑ Press [-] or [+] to specify the maximum data size for sending. 9 You can set the Maximum TX Data Size from 0 to 99 MB in 1 MB increments. You can also use your entries. - (numeric keys) to enter values, and (Clear) to clear You can change the value by pressing [-] or [+], even if you enter the value using (numeric keys).
NOTE • If you enter 0 MB as the data size, there is no size limit on the data that is sent. • The maximum data size for sending can be set in 1 MB increments. If the size of an e-mail message exceeds the set limit, the message is split up by page and sent out as smaller e-mail messages, each of which is within the set limit. I-fax data that exceeds the set limit is handled as an error, and is not sent. For more information, contact your local authorized Canon dealer.
7 Enter the default subject ➞ press [OK]. You can enter up to 40 characters for the default subject. System Settings NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. 8 Press [Done] repeatedly until the Send Basic Features screen appears.
Memory Lock Settings There may be occasions when you want to store all incoming documents into memory until you are ready to print or send them. Locking the machine to receive and store all documents in memory is called Memory Lock. After Memory Lock is turned 'On', the machine will enter the Memory Lock mode. Documents received when the machine is in the Memory Lock mode are stored in memory until you unlock the memory with a password, and print them.
2 Press [Memory Lock Settings]. System Settings If a password has been set for the Memory Lock Settings screen, enter the password using (numeric keys) ➞ press [Next]. 9 3 9-10 Select [On] ➞ press [Option].
If you do not want to set the Memory Lock mode, select [Off] ➞ press [OK] ➞ proceed to step 7. If you want to set a password for the Memory Lock mode, enter a password using (numeric keys) ➞ press [Next]. If you set a password, it will be necessary to enter the password whenever you want to change the Memory Lock mode settings, or cancel the Memory Lock mode. If you do not want to set the Memory Lock with a password, press [Next] without entering any numbers.
5 Specify the memory lock settings. ● If you want to print the reports which are set to be printed automatically in Report Settings: ❑ Press [On] for . System Settings If you do not want to print these reports, press [Off]. NOTE • For report samples, see Chapter 12, "Appendix." • The default setting is 'Off'. ● If you want to specify the Memory Lock Time Settings: ❑ Press [On] for ➞ press [Next].
❑ Press [Memory Lock Start Time] ➞ specify the time to enter the Memory Lock mode using - (numeric keys). ❑ Press [Memory Lock End Time] ➞ specify the time to exit the Memory Lock - (numeric keys) ➞ press [OK]. System Settings mode using 9 Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 9:05 a.m. ➞ 0905 4:18 p.m. ➞ 1618 NOTE • If you make a mistake when entering the time, press (Clear) to clear your entry ➞ enter another four digit number.
● If you do not want to specify the Memory Lock Time Settings: ❑ Press [Off] for ➞ press [OK]. If [Off] is selected, the Memory Lock mode will not start automatically at a specified time. The machine enters the Memory Lock mode only when you manually set Memory Lock to 'On' from the Memory Lock Settings screen. When all settings are complete, press [OK]. System Settings 6 9 The selected modes are set.
Forwarding Settings You can set the machine to forward received fax/I-fax documents to other machines or file servers. If a received document matches the forwarding conditions, it is forwarded to the specified destination. This section explains the conditions for forwarding, and how to register, change, and erase forwarding destinations. IMPORTANT If an error occurs when forwarding a document, the received fax/I-fax document is erased from memory even if the Memory Lock mode is set to 'On'.
Press [Register]. 3 Press [Condition Name].
4 Enter a name for the forwarding condition ➞ press [OK]. You can enter up to 50 characters for the condition name. 5 System Settings NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. Press [Forwarding Conditions].
6 Select [Fax] or [I-Fax] ➞ press [Next]. 7 Set the forwarding conditions. ● If [Fax] is selected as the receive type: System Settings ❑ Press the Fax Number drop-down list ➞ select the forwarding condition. 9 The available forwarding conditions are: 9-18 [disregarded]: Disregards the Fax Number information as a forwarding condition. [does not exist]: Forwards the document if the Fax Number information does not exist.
[ends with]: Forwards the document if the Fax Number information ends with the characters entered. [contains]: Forwards the document if the Fax Number information contains the characters entered. [does not contain]: Forwards the document if the Fax Number information does not contain the characters entered. - (numeric keys) ➞ press [OK]. Details of each item are shown below. [Space]: Press to insert a space between numbers. [+]: Use to insert a country code.
● If [I-Fax] is selected as the receive type: ❑ Press the Destination, From, or Subject drop-down list. System Settings The available forwarding conditions are: 9 [disregarded]: Disregards the Destination, From, or Subject information as forwarding conditions. [equals]: Forwards the document if the From or Subject information matches all of the characters entered. [differs from]: Forwards the document if the Destination, From, or Subject information differs from the characters entered.
❑ Select the forwarding condition ➞ press [Set.]. System Settings ❑ Enter the forwarding criteria ➞ press [OK]. 9 ❑ If necessary, repeat this step for the other drop-down list(s). If you want to change the criteria for the forwarding conditions without changing the forwarding condition for the Destination, From, and Subject drop-down lists, press [Set.] next to the criteria you want to change ➞ enter the new criteria ➞ press [OK]. ❑ Press [OK].
Press [Next]. 9 Press [Forwarding Destination].
Select a destination ➞ press [OK]. You cannot select multiple destinations at the same time. To forward to multiple destinations, select a group address. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. System Settings 10 9 If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination.
NOTE • To view the detailed information of a selected destination, select the destination ➞ press [Details]. • To be able to select a forwarding destination, it is necessary to register destinations in the Address Book beforehand. (See "Storing New Addresses," on p. 8-5.) System Settings 11 Press [File Format] ➞ select the file format of the document you want to forward ➞ press [Done]. You can select the file format only if you are sending the document to an e-mail address or a file server.
12 Press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears.
When Forwarding Destinations Do Not Match the Forwarding Conditions You can store the forwarding destinations of a received document if the forwarding settings of the received document are not registered, or if the received document does not match all of the forwarding conditions that you have specified. NOTE Forwarding destinations can be stored one at a time, according to the receive type of the received document. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Forwarding Settings].
4 Press the Receive Type drop-down list ➞ select [Fax] or [I-Fax]. Press [Forwarding Destination].
5 Select the forwarding destination ➞ press [OK]. You cannot select multiple destinations at the same time. System Settings Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. 9 If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination.
6 Press [File Format] ➞ select the file format of the document you want to forward ➞ press [Done]. This part of the procedure is not necessary if either of the following is true: • A fax number is specified as the destination. • An I-fax address is specified as the destination. [TIFF]: Forwards the file in the TIFF (B&W) format. System Settings If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages].
Checking/Changing Forwarding Settings You can check or change forwarding settings that have been stored. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Forwarding Settings]. If necessary, see the screen shot in step 1 of "Storing Forwarding Settings," on p. 9-15. If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using (numeric keys) ➞ press (Log In/Out).
3 Check or change the forwarding settings ➞ press [OK]. 4 Press [Done] repeatedly until the Send Basic Features screen appears. Forwarding Received Documents You can set whether received documents are forwarded. System Settings NOTE For instructions on changing forwarding settings, see "Storing Forwarding Settings," on p. 9-15. 9 1 Press (Additional Functions) ➞ [System Settings] ➞ [Forwarding Settings]. If necessary, see the screen shot in step 1 of "Storing Forwarding Settings," on p. 9-15.
2 Select the desired forwarding setting ➞ press [Validate/Invalidate]. If the desired forwarding setting is not displayed, press [▼] or [▲] to scroll to the desired forwarding setting. System Settings When you select the desired forwarding setting and press [Validate/Invalidate], the "On" or "Off" status displayed on the left side of the Condition Name is switched. ("On" becomes "Off", and "Off" becomes "On".
Erasing Forwarding Settings You can erase forwarding settings that have been stored. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Forwarding Settings]. If necessary, see the screen shot in step 1 of "Storing Forwarding Settings," on p. 9-15. If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using (numeric keys) ➞ press (Log In/Out). 2 Select the forwarding setting that you want to erase ➞ press [Erase].
3 Press [Yes]. To cancel erasing the forwarding setting, press [No]. The selected forwarding setting is erased. System Settings 4 Press [Done] repeatedly until the Send Basic Features screen appears. Printing Forwarding Settings You can print a list of the stored forwarding settings. 9 1 Press (Additional Functions) ➞ [System Settings] ➞ [Forwarding Settings]. If necessary, see the screen shot in step 1 of "Storing Forwarding Settings," on p. 9-15.
2 Press [Print List]. 3 System Settings NOTE The forwarding settings can be printed only if 11" x 17", LGL, LTR, or LTRR paper (plain or recycled paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'. (See Chapter 3, "Customizing Settings," in the Reference Guide.) Press [Yes]. 9 To cancel printing, press [No]. The Forwarding Conditions List is printed.
Restricting Access to Destinations You can restrict the entering of new addresses, and set whether to disable transmission from the fax driver. Restricting New Addresses This mode enables you to restrict the entering of new destinations. When you set Restrict New Addresses to 'On' you cannot specify a destination using (numeric keys) or New Address tab. NOTE The default setting is 'Off'.
Press [Restrict New Addresses]. 3 Select [On] or [Off] ➞ press [OK]. System Settings 2 9 The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.
Allow Fax Driver TX This mode enables you to restrict sending via the fax driver. NOTE The default setting is 'Off'. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Restrict Access to Destinations]. If necessary, see the screen shot in step 1 of "Restricting New Addresses," on p. 9-36. If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using (numeric keys) ➞ press (Log In/Out).
Press [Allow Fax Driver TX]. 3 Select [On] or [Off] ➞ press [OK]. System Settings 2 9 Details of each item are shown below. [On]: The machine can send documents via the fax driver. [Off]: The machine cannot send documents via the fax driver. The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.
Printing Communication Reports 10 CHAPTER This chapter explains the method of setting the contents of a communications report and printing lists. Report Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2 Specifying Report Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-3 TX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Report Settings Table The following items can be stored or set in Report Settings from the Additional Functions screen. ■ Settings Item Settings Applicable Page For Error Only*, On, Off Report With TX Image: On*, Off p. 10-3 Auto Print On*, Off p. 10-6 Send/Receive Separate On, Off* TX Report Printing Communication Reports Activity Report For Error Only, On, Off* RX Report p. 10-8 An asterisk (*) indicates the default settings.
Specifying Report Settings You can specify how various reports are printed. NOTE Reports can be printed only if 11" x 17", LGL, LTR, or LTRR paper (plain or recycled paper only) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'. (See Chapter 3, "Customizing Settings," in the Reference Guide.
Press [Settings]. 3 Press [TX Report]. 4 Select [On], [For Error Only], or [Off].
● If you select [On] or [For Error Only]: ❑ Select [On] or [Off] for ➞ press [OK]. [On]: Part of the sent document is printed on the report. [Off]: The contents of the sent document are not printed on the report. The selected mode is set. ● If you select [Off]: ❑ Press [OK]. The TX Report is not printed. The selected mode is set. 5 Press [Done] repeatedly until the Send Basic Features screen appears.
Activity Report The Activity Report is a printed log that shows the results of send and receive jobs. The Activity Report can be printed automatically when the number of send and receive transmissions reaches 40. The send and receive logs can also be printed separately. An Activity Report can be printed manually from the System Monitor screen. (See "Printing the Send Job Log (Activity Report)," on p. 6-5, and "Printing the Receive Job Log," on p. 6-10.
3 Select [On] or [Off] for . 4 [On]: The Activity Report is automatically printed when the number of send and receive transactions reaches 40. [Off]: The Activity Report is not automatically printed when the number of send and receive transactions reaches 40. Select [On] or [Off] for ➞ press [OK]. Printing Communication Reports Auto Print 10 Send/Receive Separate [On]: The send and receive logs are printed separately.
5 Press [Done] repeatedly until the Send Basic Features screen appears. RX Report The RX Report enables you to check whether documents were sent correctly from the sender's machine and received successfully by this machine. An RX Report can be printed automatically after documents are received, and you can also set the machine to print an RX Report only when a reception error occurs. NOTE • For an example of an RX Report, see "RX Report," on p. 12-5. • The default setting is 'Off'.
3 Select [On], [For Error Only], or [Off] ➞ press [OK]. [On]: Prints a report each time a document is received. [For Error Only]: Prints a report only when a reception error occurs. [Off]: Does not print a report. The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears. Printing Communication Reports Details of each item are shown below.
Printing Lists You can print the contents of the Address Book or the settings specified from the Additional Functions screen. NOTE Lists can be printed only if 11" x 17", LGL, LTR, or LTRR paper (plain or recycled paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'. (See Chapter 3, "Customizing Settings," in the Reference Guide.
Press [Print List]. 3 Press [Address Book List]. Printing Communication Reports 2 10 4 Press [One-touch Buttons] or [Address Book].
5 Press [Yes]. To cancel printing, press [No]. Printing Communication Reports The Address Book List is printed. 6 10 10-12 Printing Lists Press [Done] repeatedly until the Send Basic Features screen appears.
User's Data List You can print the contents of the settings specified from the Additional Functions screen. This is useful for checking the details of the settings. NOTE For an example of a User's Data List, see "User's Data List," on p. 12-11. 1 Press List]. (Additional Functions) ➞ [Report Settings] ➞ [Print If necessary, see the screen shots in steps 1 and 2 of "Address Book List," on p. 10-10. Press [User's Data List].
3 Press [Yes]. To cancel printing, press [No]. Printing Communication Reports The User's Data List is printed. 4 10 10-14 Printing Lists Press [Done] repeatedly until the Send Basic Features screen appears.
Troubleshooting 11 CHAPTER This chapter describes the procedures for taking corrective action in the event that trouble occurs. The end of the chapter shows you how to respond to error messages, and contains a list of frequently asked questions and answers. When Problems Occur . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2 Sending Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
When Problems Occur Sending Documents Canceling transmissions. Q Do you want to cancel a transmission while a document is being scanned? A Press display. Q Do you want to cancel a transmission after a document has been scanned? A If you are sending the document by any other sending method besides fax, press [System Monitor] ➞ [RX/TX] ➞ [TX Job Status] ➞ select the document that you want to cancel ➞ press [Cancel] ➞ [Yes].
Document cannot be sent to an e-mail address, I-fax address, or file server. Q If you are sending an e-mail message or I-fax, are the SMTP Server and DNS Server settings correct? A Check the SMTP Server and DNS Server settings. Q If you are sending to a file server, are the user and password settings correct? A Check the user and password settings, and send the document again. Q If you are sending to a file server, are the shared folder settings correct? A Check the shared folder settings.
Receiving Documents The machine does not receive documents. Q Does the machine have sufficient memory? A Erase unnecessary documents and documents with errors from memory to increase the amount of available memory. (See "Erasing Received I-Fax Documents," on p. 5-9.) The machine does not receive documents (e-mail, I-fax, or file server). Q Are network settings specified? A Documents cannot be received if the appropriate network settings are not specified. Confirm this with your System Manager.
Error Messages This section explains the various messages that appear on the touch panel display, along with possible causes and remedies. For explanations of messages that are not listed here, see the Reference Guide and Network Guide. Self-Diagnostic Display Perform the necessary procedures according to the displayed self-diagnostic error message.
No response from the server. Check the settings. Cause The specified server settings are incorrect, or the server is not turned ON. Alternatively, the machine's TCP/IP resources may be low. Remedy Wait for a while, and then try browsing again. If there is still no response from the server, try selecting another server. There are too many subdirectories. Cause You have exceeded the maximum number of subdirectory levels allowed.
Cannot connect to the selected server. Check the settings. Cause The machine cannot connect to the specified IP address/port. Remedy Check the Gateway Address setting in IP Address Settings in TCP/IP Settings in Network Settings in System Settings (from the Additional Functions screen). (See Chapter 3, "Using a TCP/IP Network," in the Network Guide.
# 0012 Cause The document could not be sent because the recipient's machine was out of paper. Remedy Ask the recipient's to load paper into their fax machine. # 0018 Cause 1 The recipient's machine did not respond when your machine redialed. Remedy Confirm that the recipient's machine is able to communicate, and then try again. Cause 2 The documents could not be sent because the recipient's machine was busy. Remedy Confirm that the recipient's machine is able to communicate, and then try again.
# 0703 Cause The memory for image data is full when sending color documents. Remedy 1 Wait a few moments, and then try sending again after other send jobs are complete. Remedy 2 Erase documents stored in memory. If the machine still does not operate normally, turn the main power OFF, and then back ON.
# 0753 Cause A TCP/IP error occurred while sending an e-mail message. (Socket, Select error, etc.) Remedy Check the network cables and connectors. If the machine still does not operate normally, turn the main power OFF, and then back ON. # 0801 Cause 1 A timeout error occurred while the machine was communicating with the SMTP server to send an e-mail message or send/receive an I-fax. Remedy 1 Check that the SMTP server is functioning normally. Remedy 2 Check the network status.
# 0804 Cause You have no permission to access the folder. Remedy Change the setting on the server to enable access to the folder. # 0806 Cause 1 An incorrect user name or password was specified for the sending of a file to a file server. Remedy Change the user name or password. (See "Specifying Destinations," on p. 2-2.) Cause 2 An incorrect destination was specified for the sending of an e-mail message or I-fax. Remedy Check the e-mail or I-fax address.
# 0810 Cause 1 A POP (Post Office Protocol) server connection error occurred while receiving an I-fax. Remedy Check the POP Server name in E-mail/I-Fax in Network Settings in System Settings (from the Additional Functions screen). Confirm that the POP server is functioning normally. Check the network status. Cause 2 The POP server returned an error during the connection. Remedy Check the POP Server name in E-mail/I-Fax in Network Settings in System Settings (from the Additional Functions screen).
# 0820 Cause You have received data that cannot be processed (BASE 64 or uuencode is incorrect). Remedy Check the settings, and then ask the sender to resend the data. # 0821 Cause You have received data that cannot be processed (TIFF analysis error). Remedy Check the settings, and then ask the sender to resend the data. # 0827 Cause You have received data that cannot be processed (contains MIME information that is not supported).
Troubleshooting Questions & Answers Q Can the machine automatically resend documents when there are errors in transmission? A Specify the Retry Times setting. To access the Retry Times setting, press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under ➞ [Retry Times]. (See "Number of Retry Attempts," on p. 7-7.
Q What happens to documents in memory and the memory settings if power is interrupted? A Documents that are stored in the system's memory remain in memory even when power to the machine is interrupted. Similarly, the contents of the Address Book are also stored permanently in memory. However, if power is interrupted while a document is being received, it is not stored in memory. After the power is restored, the sender or mail server may resend the interrupted job.
Appendix 12 CHAPTER This chapter provides the reports and lists of activity management, specifications, glossary, and index. Report and List Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-2 TX Report/Error TX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-2 Multiple Communication Result Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Report and List Samples NOTE The fax numbers and addresses used in these sample reports are fictitious. TX Report/Error TX Report The TX Report is a printed report that informs you of whether a send job has been successfully delivered to its destination. A TX Report can be set to print automatically after each job is sent, or only when there are transmission errors. (See "TX Report," on p. 10-3.
■ TX/RX NO The four digit number, that is automatically assigned when the document is accepted for sending, is printed. ■ DEPT. ID If Department ID Management is set, the Department ID is printed. ■ RECIPIENT ADDRESS The address of the recipient is printed. ■ DESTINATION ID The name of the recipient is printed. ■ ST. TIME The date and time (in 24-hour notation) at which the document started to be transmitted are printed.
Multiple Communication Result Report This report is used to check whether documents were sent successfully to the intended destinations when a sequential broadcast transmission was performed. You can set whether to automatically print a Multiple Communication Result Report after sending documents. (See "TX Report," on p. 10-3.) 12/09 2005 10:50 FAX 123XXXXXX CANON 0001 ****************************** MULTI TX/RX REPORT *** *** ****************************** TX/RX NO PGS. DEPT.
RX Report This report is used to check if documents were received successfully in this machine. You can set whether to automatically print an RX Report. (See "RX Report," on p. 10-8.) 12/09 2005 10:50 FAX 123XXXXXX CANON 0001 ******************* *** RX REPORT *** ******************* RECEPTION OK TX/RX NO RECIPIENT ADDRESS DESTINATION ID ST. TIME TIME USE PGS. RESULT 5003 sales_hongkong@example.com HONG KONG SALES 09/12 10:50 00' 1 7 1 OK NOTE The default setting is 'Off'.
■ TIME USE The time taken (in minutes and seconds) to receive the document from start to finish is printed. ■ PGS. The number of pages that were received successfully is printed. ■ RESULT If the documents were received successfully, "OK" is printed. If a reception error occurred, "NG" (No Good) is printed. If a reception error occurred, the page number in which the error occurred, and the error code number are printed.
NOTE • The default settings are: - Auto Print: On - Send/Receive Separate: Off • A list of fax, e-mail, I-fax, and file server transmissions is printed. • If a field exceeds its display capacity, only those characters that fit in the display are printed. ■ DEPT. ID If Department ID Management is set, the Department ID is printed. Transmission logs are listed according to Department ID. ■ ST.
■ RESULT "OK," "NG," or "- -," and the transmission time are printed. If the documents have been received successfully by the recipient, "OK" is printed. If a sending error occurs, "NG" (No Good) is printed, and the error code is printed on the second line. When sending is successful, but it is not confirmed whether the e-mail message or I-fax, or the file that you sent to an imageWARE Document Manager folder, was actually delivered, "--" is printed.
Address Book List You can print the contents of the Address Book (Address Book or One-touch Buttons). Manually print the list of the selected Address Book whenever necessary. (See "Address Book List," on p. 10-10.) 09/12 2005 10:50 FAX 123XXXXXX CANON 0001 ***************************** ADDRESS BOOK LIST *** *** ***************************** DESTINATION NAME TX TYPE DESTINATION ADDRESS BEIGING E-MAIL BEIGING@example.
■ DESTINATION ADDRESS • If the TX TYPE is "FTP" or "SMB" (file server): The host name is printed on the first line, and the folder path on the second line. • If the TX TYPE is "I-FAX" or "MAIL": The I-fax address or e-mail address is printed. • If the TX TYPE is "FAX": The fax number is printed. • If the TX TYPE is "GROUP": Appendix The destinations stored in the group address are printed on the second line and continue down in a list.
User's Data List The User's Data List prints out the settings made from the Additional Functions screen, and the device configuration. Manually print the User's Data List whenever necessary. (See "User's Data List," on p. 10-13.) 12/09 2005 10:50 FAX 123XXXXXX 0001 *************************** USER’S DATA LIST *** *** *************************** 1. COMMON SETTINGS INITIAL FUNCTION SELECT INITIAL FUNCTION COPY SYSTEM MONITOR SCREEN AS INITIAL FUNC.
Specifications Specifications are subject to change without notice for product improvement or future release.
■ E-mail and I-Fax Features* Item Specifications Communication Protocol SMTP, POP3, I-Fax (Simple mode) Resolution Format For Sending E-mail 100 x 100 dpi, 200 x 100 dpi, 200 x 200 dpi, 200 x 400 dpi, 300 x 300 dpi, 400 x 400 dpi, 600 x 600 dpi For Sending I-Fax 200 x 100 dpi, 200 x 200 dpi, E-mail TIFF (B&W), PDF (B&W), JPEG (Color), PDF (Compact) (Color) I-Fax TIFF (MH) E-mail 11" x 17", LGL, LTR, LTRR, STMT, STMTR I-Fax LGL**, LTR, LTRR, STMT**, STMTR** Original Size Server Software Mi
Glossary A Activity Report A record listing all documents that have been sent and received. ADF Automatic Document Feeder. Originals placed in the feeder are automatically fed sheet by sheet to the platen glass for scanning. The feeder also automatically turns over two-sided originals to make one- or two-sided copies.
Domain A management concept that divides large scale networks into groups for identifying individual computers and users. The Internet is managed by classifying domains according to geographical location or type (business, organization, educational institution, etc.). dpi Dots Per Inch. A measure of screen and printer resolution that is expressed as the number of dots that a device can print or display per linear inch. E ECM Error Correction Mode.
FTP File Transfer Protocol. A client-server protocol enabling a user to transfer files on one computer to and from another computer over a TCP/IP network. The File Transfer Protocol also governs the client program with which the user transfers files.
J JBIG Joint Bi-level Image Experts Group. An experts group file specification that defines a standard for compressing (reducing the size of) image files without any loss in image information. Files containing photographic images in Web pages are generally compressed so they can be transferred across the Internet more quickly. JPEG, the format currently used, causes some loss in image data after compression, and so reduces image quality. JBIG compression overcomes this shortcoming.
O One-Touch Buttons One-Touch buttons enable you to specify a destination, dial its number, and send a document, all at the push of one key. You can store up to 500 destinations. OS/2 A family of multitasking operating systems developed by IBM for Intel x86-based computers. OS/2 provides a graphic user interface similar to Windows, as well as a command line interface similar to DOS. Add-ons to OS/2 enable it to run DOS and Windows applications. P PDF Portable Document Format.
S Scanning Area The area that is actually scanned is slightly smaller than the size of the original document, so words or images near the edges of the document may not be scanned. Therefore, you should allow some margin on all sides of the document that you are sending. Sequential Broadcast Sequential Broadcasting enables you to send a scanned document to up to 501 destinations simultaneously.
Index A C Abbreviations used in this manual, xi Canceling jobs Activity Report, 6-5, 10-2, 10-6, 12-6, 12-14 Using the Stop key, 1-41 Address Book Using the System Monitor screen, 1-42 About the Address Book, 8-2 Using the touch panel display, 1-40 Address List sample, 12-9 CCITT/ITU-T, 12-14 Editing addresses, 8-20 Color/B&W keys, 1-7 Erasing addresses, 8-24 Color Mode Printing the Address Book, 10-10 B&W, 3-7 Storing new addresses, 8-5 Changing, 3-5 Address Book key, 1-6 Color, 3-5 A
Using the Favorites Buttons, 2-22 Feeder, 1-31, 1-37 Using the New Address tab, 2-5 File Format key, 1-5 Using the One-touch Buttons, 2-21 File formats, 12-15 Details key, 1-5 File server, 12-15 Different Size Origin key, 1-7 Flow of sending operations, 1-19 Different Size Originals, 3-21 Forwarding, 12-15 Disclaimers, xii Forwarding Conditions List sample, 12-8 Display language, setting, 10 Forwarding settings Displays used in this manual, x About forwarding settings, 9-15 Dividing a Docu
J I-fax addresses, 8-8 JBIG, 12-17 Job Recall, 4-31 O JPEG, 12-17 One-touch Buttons About the One-touch Buttons, 2-21, 12-18 K Erasing, 8-37 Storing/Editing, 8-27 Keys used in this manual, x One-touch Buttons key, 1-6 Orientation Horizontal placement, 1-32 L Vertical placement, 1-32 Legal notices Copyright, xii Disclaimers, xii Trademarks, xii Line type, setting, 1-9 Original type Photo mode, 3-18 Selecting, 3-17 Text mode, 3-17 Text/Photo mode, 3-17 Original Type key, 1-8 Overview, 1-4 M Memor
R Scan density Automatic density adjustment, 3-15 Recall key, 1-6 Receive jobs Checking receive job details, 6-7 Manual density adjustment, 3-14 Scan mode, selecting, 3-2 Scan settings Checking the arrival of an I-fax, 6-12 Color mode, 3-5 Checking/Changing the status of receive jobs Different size originals, 3-21 6-2 Checking/Changing the status of receive jobs, 6-2 Printing the receive job log, 6-10 Receiving documents Document size, 3-9 Original type, 3-14 Resolution, 3-12 Scan density, 3-14 Two
System Monitor key, 1-6 System Settings table, 9-2 T Telephone line, selecting the type, 1-10 Text mode, 3-17 Text/Photo mode, 3-17 TIFF, 12-19 Trademarks, xii Troubleshooting Error messages, 11-5 Other situations, 11-4 Q&A, 11-14 Receiving documents, 11-4 Sending documents, 11-2 Two-sided Original key, 1-7 Two-sided printing, 7-39 TX, 12-19 TX settings, initializing, 7-37 TX Terminal ID, printing, 7-18 TX Report, 10-2, 10-3, 12-2 U Appendix Unit name, registering, 1-16 12 User's data Printing, 10-13 U
Black CAP 340 Sending Guide CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan Sending Guide CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands CANON FRANCE S.A.S. 17, quai du Président Paul Doumer 92414 Courbevoie Cedex, France CANON COMMUNICATION & IMAGE FRANCE S.A.S.
