T25 / T36 Large Format Scanner And SmartWorks MFP5 User Manual V1.04 Version 1.
Contents Contents .................................................................................................................................... 2 Warnings ........................................................................................................................................... 6 Declaration of Conformity ................................................................................................................. 7 Identification of parts: .........................................
Function requirements – When the Green button is displayed. Demo Mode. .............................. 55 Operation ........................................................................................................................................ 56 Home Page – Batch Mode and Preview definition........................................................................ 56 Quick Copy, Scan or Copy & Archive without Preview ..................................................................
Software Reset Time .............................................................................................................. 102 Units ...................................................................................................................................... 102 Language ............................................................................................................................... 102 Scan to Folder ............................................................................
Document stops and starts during the scanning process ........................................................ 127 Image Quality ............................................................................................................................ 128 Specifications ................................................................................................................................ 130 Glossary of Terms ........................................................................................
Warnings Do not drop the scanner. The scanner contains components that could be damaged by severe shock. Beware of trapping fingers when opening or closing the scanner. Beware of exposed electrical connectors if the covers are removed. No user serviceable parts inside. Keep the scanner out of direct sunlight. Do not shock the scanner. Use the supplied power supply only. Keep the scanner dry. Operating Environment: Relative humidity 10% - 90% Temperature 10C – 35C Version 1.
Declaration of Conformity Manufacturer Model: Product name: Function: Rating voltage: Rating current: Power supply: Declaration of Conformity Global Scanning Suzhou Co. Ltd #39 Dongjing Industrial Zone, #9 Dongfu Road, Suzhou Industrial Park, Suzhou, Jiangsu, 215123 VC57T, VB57T T25, T36 Large Format Scanner 19V 4.
Identification of parts: Unpack & check all contents of the box, so as not to throw away any parts with the packaging. Scanner stand parts identification. Part 6 will be provided straight (as shown) to fit the TX-3000 printer, and right-angled shaped to fit the TX-4000 printer. Version 1.
Item Number 10 Item Description Hook Qty. 1 11 Scanner foot 2 12 Cable clips 5 13 Cable clips 8 14 Screw M4x8, Flanged Button Head, T20 6 15 Screw M3x6, Flange Head, T10 2 16 Screw M4x6, flange Pan Head, Torx 40 29 Screw M5x16, Flange Head, T25 6 31 Flat Washer D12d3.2T1.0 2 Document Return Guide(s) 3-T36 1-T25 Paper Edge Guides (Left & Right) 1 pair Version 1.
AIO / Touch screen stand parts identification. Part 18 will be either an All-In-One (AIO) PC or a Touch Screen for use with a locally provided PC depending on the configuration. Version 1.
Item Number 15 Item Description Qty. Screw M3x6, Flange Head, T10 4 23 Castor 1 24 Stand off 1 25 Thumb screw 1 26 Thumb screw 1 27 Nut 1 28 Screw M4x12, Socket Pan Washer Head, T20 4 29 Screw M5x16, Flange Head, T25 2 30 Strap 2 Version 1.
32 Spacer, ø6.3xø4.2x19, Nylon, Black 1 33 Screw M4x30, Pan Head, SS, T20 1 Accessory boxes Accessory Box Power Supply 19V 4.73A Mains power cable (Region dependent) – 1 for scanner, 1 for AIO/touch screen. USB stick - SmartWorks MFP V5 software LAN Cable USB 3.0 Cable 2m Quick Start Guide Calibration Target AIO PC Box 15.6” AIO PC Power Supply Or Touch Screen Box 15.6” Touch screen Power Supply USB stick – AIO recovery image Operating Instructions Version 1.
Stand Assembly. Please read and understand the full instructions before starting the assembly and fitting the scanner stand. 1. Assemble the stand. 31 x2 Note: There are 2 types of tie bars supplied – straight for the Tx3000, and right angled shaped for the Tx4000. Tx3000 Tx4000 Version 1.
2. Fit the scanner tray to the stand. 3. Remove the 2 screws from the rear of the printer lid where the tie bars of the scanner stand will fit. Version 1.
4. Fit the stand onto the printer. Ensure the clamps are in the down position. Lift the scanner stand and hook it over the cross beam of the printer stand, aiming the tie bars at the slots in the printer. Version 1.
5. Turn the nuts to tighten the clamps until firm. Then tighten the screws on the back of the clamps. 6. Fit 2 screws to the rear of the printer lid to attach the tie bars of the scanner stand. 14 x2 7. Fit 2 scanner feet to the underside of the scanner tray. Version 1.
8. Release the lock on the right-hand gas spring and press the stand down. Use the hook to keep the gas springs compressed and the scanner stand in the lower position. 9. Place the scanner onto the scanner tray taking note to align the pins on the shelf into the holes on the underside of the scanner. Version 1.
10. Fit 2 screws through the back of the scanner tray into the rear of the scanner. 11. Remove the hook and raise the scanner until the right-hand gas strut clicks to lock. Fit 2 screws into the underside of the scanner. (The hook should be kept in a safe place as it is required to remove the scanner from the scanner stand assembly). Version 1.
12. Release the lock on the right-hand gas spring and press the stand down. Fit the scanner output shelf on top of the scanner stand using the 4 screws. 13. Fit the cable clips to the scanner & stand. Version 1.
Levelling the scanner. If the scanner does not sit level on top of the printer, loosen the 4 screws in the top of the stand, level the scanner, then tighten the 4 screws. Adjust the feet to touch the printer. Version 1.
Fitting AIO stand, and attaching the AIO (or Touch Screen) 1. Fit the castor to the underside of the AIO stand box. 2. Fit the AIO pole to the AIO stand box. Version 1.
3. Turn the AIO pole upside down and feed the AIO power supply lead through the pole before it is fitted to the printer. Also, feed a network cable (not supplied) through the pole. Note: If your system includes the Touch Screen in place of the AIO, you will require power, video and USB cables to connect to a locally provided PC. Version 1.
4. Hook the AIO stand box over the foot of the printer stand. Clamp the box to the upright of the printer stand using 2 screws. If the castor underneath the AIO stand box does not touch the ground, adjust the screw and nut, so the wheel rests on the ground. 5. Remove the screw from the printer’s side panel. Assemble the AIO pole tie bar. Fit it to the AIO pole and adjust to keep the pole vertical. Fit the screw through the flange of the AIO tie bar back into the hole on the printer. 32 33 Version 1.
6. Fit the AIO (or Touch Screen) to the VESA mounting plate using 4 screws. Fit the VESA mounting plate for the AIO to the top of the AIO stand pole using the thumbscrew. The completed scanner assembly mounted on the printer: Version 1.
Scanner connections On the back of the scanner, connect the power cable. Use the 2 Velcro straps to attach the power supply block to the angled arm (stand item #2) at the bottom of the scanner stand. Route the cable as per the diagram using the cable clips on the scanner stand installed previously. Connect the power supply block to the mains power. Connect the USB3 cable to the back of the scanner. Route the cable as per the diagram using the cable clips on the scanner stand installed previously.
AIO connections a b c d e f g Grounding LAN Network (RJ45) USB 3.0 Port USB 3.0 Port USB 3.0 Port USB 2.0 Port DC-IN Jack Connect the USB3 cable to one of the USB3 ports (c, d, or e) on the back of the AIO PC. Connect the Ethernet cable to port (b) on the AIO and to a local network point. Connect the Power supply lead to port (g) on the AIO. Connect the power supply block to the mains power. If you system uses a Touch screen, connect to a locally provided PC. Version 1.
Scanner User Interface – Membrane buttons & LED Stop Advance Document Rewind Document LED: Orange – warming up. Blue – Ready. Blue flashing every 15 seconds – Sleep mode. Orange flashing every second – Lid open. Red flashing every second – Feeding. Scanner Sleep Mode The scanner will go to sleep after 15 minutes to save energy. The time can be adjusted in the software. (See Scanner info and settings). To awake the scanner, push the red Stop button on the scanner user interface.
Raising & lowering the scanner on the printer Lift the scanner to access the printer. The gas spring will click to lock. To lower the scanner, unclick the gas spring, then lower the scanner. Version 1.
Opening and closing the scanner lid The scanner closes in 2 stages. The first click should be used when the scanner is not in use as it puts less pressure on the foam hold-up roller, and prevents it forming a flat spot if left for a long period without turning. The second click is for normal scanning use. Version 1.
Loading documents into the scanner Caution: The scanner’s scan glass will be permanently damaged if you try to scan documents that contain staples, paper clips or other similar objects. Avoid scanning documents with sticky tape or Post-It notes as the glue can adhere to the scan glass resulting in image quality issues. To scan thicker documents, such as the calibration target, remove the document return guide(s) to provide a straight paper path.
All-In-One PC Configuration If your AIO has already had the Operating System configured to a language, skip this section. All-In-One first power on – Operating System language selection. 1. Power on, and wait for the PC to boot to the first screen shown below. From the drop down menus, choose the country, language and keyboard then select Next. 2. Accept the legal agreement. Version 1.
3. Select Use Express settings. 4. Create your own username and password using the touch screen keyboard. Version 1.
5. Wait while the Operating System configures itself until it 6. Wait for the PC to complete installing the Operating System. This will take some time. Version 1.
SmartWorks MFP V5 Software Install all software & drivers from the provided USB installer The USB stick includes all the software including o T25/T36 Utilities & USB driver o SmartWorks MFP5 o Canon Device Management Console, Canon Direct Print & Share and Canon TX Printer software & drivers. Notes: o Ensure the scanner is configured and powered on. o Ensure the printer is configured and powered on.
http://www.mfp.colortrac.com/MFP5/ Installation – Utilities & Driver 1. T-Series Utilities and Driver 0.0.0.3. Click Yes, then select language. 2. Accept the License, and click Next Version 1.
3. Click Next 4. Click Install Version 1.
5. Wait for the program to install. 6. To install the USB driver for the scanner click Next. Version 1.
7. The driver will install quickly, then press Finish and Finish again. Version 1.
Installation – SmartWorks MFP5 1. Click Yes to allow the program to install. 2. Select your language and click Next. 3. Wait for the installation script to be ready. Version 1.
4. Accept the License Agreement and click Next. 5. Click Next to accept the default installation folder for the software Version 1.
6. Click Install. 7. Depending on the current level of the Operating System, you may see installations screens for Microsoft Visual C++ Redistributable files. 8. Wait while the software installs. Version 1.
9. Click Finish to complete the installation. Installation – Printer software 1. The installer will automatically install Canon Device Management Console, Canon Direct Print & Share and Canon TX Printer software & drivers. Please refer to the appropriate Canon documentation. Version 1.
Home Page Overview This application is designed to be operated via a touch screen. It is part of an MFP system which includes a T25/T36 large format scanner and a Canon printer. The functions supported are: Copy, Scan, Print, Edit, Copy & Archive. It uses a scan once, preview edit workflow. This means the image is scanned once, edited on the large screen, then printed (Copy) or saved (Scan) only when you are happy with the image. This saves time as well as paper and ink.
The options will change according to the function at the front of the carousel. More options are available under the More Options button. The right side panel of the screen shows features that define the mode of operation for that function: E.g. Preview on/off, Batch mode on/off, Sets on/off. There is a Reset button in the top right of the Home page, which return the program to the power on default settings.
As you navigate through the menus, there is a Home button and sometimes a Back button in the top right corner. Some screen use an OK button to return to the previous page. Home – returns to the Home page Back – goes to the previous page. Timeout Reset After a period of 2 minutes with no activity, the software will return automatically to the Home screen and reset to the Program Preferences (power on defaults). If User Accounts are enabled, it will also, log out the current user and show the logon screen.
Setup Language and Units Select Settings on the Home page. Press the Settings to enter the Settings Menu. Version 1.
Select Program Preferences and go to Page 2. Select the units for the software. (Default – mm) Select the language for the software. (Default – English) Version 1.
Default Scan folder The scan folder must be accessible to the current Windows User. The program will default to the local Pictures folder for that Windows User if a folder is not accessible by that Windows User. Select Settings on the Home page. Press the Settings to enter the Settings Menu. Version 1.
Select Program Preferences and go to Page 2. Version 1.
Scanner Setup When the scanner is powered on and connected to the PC, the software will automatically detect the scanner and display it in the bottom left hand corner. Scanner info and settings The status of the scanner is shown in the bottom left hand corner of the screen, and selecting the “i” will provide more settings. It provides access to scanner maintenance task: Calibrate and AutoStitch.
Scan speed can be adjusted as follows: 100% = full speed, 50% = ½ speed, 33% = 1/3 speed, 25 = ¼ speed. Use slower speeds to scan delicate documents or to prevent Stop/Start scanning. The power save time defines how long with no activity before the scanner goes into its energy saving sleep mode. The default is 15 minutes. The maximum is 240 minutes. Printer Setup On the first start up, the software shows “Printer Not Found” in the bottom right hand corner of the screen with a Printer Setup button.
Select the printer from the list of installed supported Windows printers and press OK. The software will then search and communicate with the printer, so the printer must be online. Version 1.
Once the printer has been found, the printer’s name will be displayed. Version 1.
Printer info and settings Once configured, the status of the printer is shown in the bottom right hand corner of the screen, and selecting the “i” will provide the printer model, its port and the media type loaded. Certain printer models display additional settings that can be edited by the user. For example, the user can choose a different paper type if the printer supports 2 rolls. Version 1.
Function requirements – When the Green button is displayed. Demo Mode. Copy, Scan and Copy & Archive – The Scanner must be on with a document loaded, and the printer must be online. Print – A file must be selected and the printer must be online. Edit – A file must be selected. The scanner or printer do not need to be present. Demo mode – If no printer is connected, the software will operate in Demo Mode.
Operation Home Page – Batch Mode and Preview definition Batch Mode (Copy, Scan, Copy & Archive mode) – The first document of the batch requires the green button to be used, but the system will automatically start scanning as each subsequent document is loaded into the scanner until the batch processed is stopped by using the Blue button. Preview (Copy, Scan, Copy & Archive mode) – Shows the scanned image on screen to allow image adjustment before printing or saving. Version 1.
Quick Copy, Scan or Copy & Archive without Preview 1. Insert the original document into the centre of the scanner, face up. The size of the document will be displayed in the bottom left hand corner of the software. 2. Select Copy, Scan or Copy & Archive on the Home page. 3. Make any changes as required for a. Copy: Presets (Document type), Quality, Number of Copies or Scale. b. Scan: Presets (Document type), Quality, Scan To destination or File Type. Scan to: PC or USB. Scan to PC is default.
c. Copy & Archive: Presets (Document type), Quality, Scan To destination or Number of Copies. 4. Turn Off Sets, Batch Mode and Preview, then Press the Green button. 5. The process can be cancelled by pressing the Red button. Version 1.
Quick Copy, Scan or Copy & Archive with Preview 1. Insert the original document into the centre of the scanner, face up. The size of the document will be displayed in the bottom left hand corner of the software. 2. Select Copy, Scan or Copy & Archive on the Home page. 3. Make any changes as required for a. Copy: Presets (Document type), Quality, Number of Copies or Scale. b. Scan: Presets (Document type), Quality, Scan To destination or File Type. Scan to: PC or USB. Scan to PC is default.
c. Copy & Archive: Presets (Document type), Quality, Scan To destination or Number of Copies. 4. Turn Batch Mode Off and turn Preview On. Press the Green button. 5. The process can be cancelled by pressing the Red button. 6. A preview image will be displayed. Adjust as necessary. (See Preview). Version 1.
7. Press the Green button to Save or Print with the images adjustments. Press the Home button to cancel the Print, or to save the original Scan file without the image adjustments. Press the Reset button to undo all the edits and return the image to its original state. Version 1.
Quick Edit or Print with Preview 1. Select Edit or Print on the Home page. Version 1.
2. Select the File – Browse to find the Tiff or JPEG file you wish to Edit or Print. 3. Press the Green button. 4. A preview image will be displayed. Adjust as necessary. (See Preview). 5. Press the Green button to Save or Print with the images adjustments. Press the Home button to cancel. Press Reset to remove all edits. Version 1.
Preview The Preview screen is available for all functions (except Settings & Help) to allow image adjustment. Home: Cancel image adjustments and return to the Home page. Reset: Press the Reset button to undo all the edits and return the image to its original state. Zoom: + and -. You can also zoom in and out using 2 finger gestures on the image. When zoomed in, pan using 1 finger on the image. File Settings (Scan/Edit) Change filename and file type of file to be saved.
Crop Positions a crop box on the screen to allow you to select the area to print/save. Once the area is selected, press Crop once more to apply. You can press the Crop button again, to adjust again if necessary, but always press the Crop a second time to apply. (Note the crop will not actually take place until the Green button is pressed. Deskew Version 1.
Zoom out to see the top of the image and notice the diamond mark in the top left-hand corner of the image. Touch the diamond and drag it to the right end of a line on the image you wish to use to align the Deskew. Version 1.
Touch the left diamond and drag it to the left end of a line on the image you wish to use to align the Deskew (In this example, the roof line of the van). Press the OK button to apply the Deskew adjustment. Version 1.
Black Point & White Point The Black Point changes the very dark areas of the image to black. Adjust the slider further to the right (the number increases) to increase the amount of the image forced to black. The White Point changes the very light areas of the image to white. Adjust the slider further to the left (the number decreases) to increase the amount of the image forced to white.
Sharpening. Emphasises lines and edges. Amount: Defines how much to increase the contrast between the light and dark sides of the line/edges. Radius: Define how many pixels to change on each side the line/edge. Threshold: Defines whether the line/edge exists. The amount of brightness difference between 2 adjacent pixels before sharpening will occur. Adjusting using sliders: Touch the dot on the slider and drag it left or right.
Invert Changes colors to their opposite color. Most often used to convert white lines on a blue or black background to black or blue lines on white background. Mirror Swaps all the pixels horizontally. Version 1.
Simple Threshold (Black & White mode) Simple Threshold sets a single threshold value for the whole image, so works well with clean originals. Defines the value at which pixels are either set to black or white. Higher values set more pixels to black. Version 1.
Adaptive Threshold (Black & White mode) Adaptive Threshold varies the threshold according to the data, so works well with uneven dirty originals. Defines the value at which pixels are either set to black or white. Higher values set more data to white. Version 1.
Batch Mode without Preview Batch Mode (Copy, Scan, Copy & Archive mode): The first document of the batch requires the green button to be used, but the system will automatically start scanning as each subsequent document is loaded into the scanner. The batch processed is stopped by using the Blue button. Pressing the Blue button will save/print the last document. Version 1.
Batch Mode with Preview Batch Mode (Copy, Scan, Copy & Archive mode): The first document of the batch requires the green button to be used, but the system will automatically start scanning as each subsequent document is loaded into the scanner. Each document will be displayed on screen to allow image adjustment. The image adjustments are applied and the document is saved/printed when the next document is inserted into the scanner.
Scan to Multi Page PDF with Preview The first page of the Multi Page PDF file requires the green button to be used, but the system will automatically start scanning as each subsequent page is loaded into the scanner. Each document will be displayed on screen to allow image adjustment. The image adjustments are applied and the page is saved when the next document is inserted into the scanner. To save the page without the image adjustments, use the Home button.
Copying Collated Sets Used to copy a collated set of drawings. Each copy of the set is printed in a defined order. E.g. Sets: Off On 123…123… Select the number of copies of the set to be printed. The first page of the Set requires the green button to be used, but the system will automatically start scanning as each subsequent page is loaded into the scanner. Each document will be displayed on screen to allow image adjustment.
The Copy Sets process is paused by using the Blue button and the following options are displayed. Scan Next Page: Continue scanning next page with no changes. Re-scan Last page: Replace the last page scanned. (Used if a page was scanned incorrectly or out of sequence). Print: The following options are displayed. Select the preferred print order of the Sets, then press OK to print. Cancel will end the job without printing. Version 1.
Copy – More Options Options: Scanner options: “i”. Choose scanner eject path: Rear or rewind to front. Scan speed can be adjusted as follows: 100% = full speed, 50% = ½ speed, 33% = 1/3 speed, 25 = ¼ speed. Use slower speeds to scan delicate documents and to prevent Stop/Start scanning. Printer options: “i”. If the printer supports 2 rolls, select the media type to be used. Version 1.
Copy Options Presets: Document type & color mode (color, greyscale or black & white). Quality: Draft, Standard, High Copies: 1 to 100 Version 1.
Scale: 1% to 500% or select Input & Output paper sizes. Copy More Options – Page 1: Version 1.
Paper size = original document size. The number of paper sizes listed and the User page sizes are defined in Settings-Program Preferences. Auto – The scanner detects the width and length of the document. Full Width – The width is set to 25” for a T25 scanner, or 36” for a T36 scanner. The length is detected by the scanner.
Copy More Options – Page 2: Fine Detail: Neutralises (make grey) the color fringes typically seen above and below scanned fine lines and text. On Off Auto Crop. Removes a 3mm border from all sides of the scanned image when printed. This will not affect the preview image displayed, but removes the margins for printing. Version 1.
Scan – More Options Options: Scanner options: “i”. Choose scanner eject path: Rear or rewind to front. Scan speed can be adjusted as follows: 100% = full speed, 50% = ½ speed, 33% = 1/3 speed, 25 = ¼ speed. Use slower speeds to scan delicate documents and to prevent Stop/Start scanning. Version 1.
Scan Options Presets: Document type & color mode (color, greyscale or black & white). Quality: Draft, Standard, High Scan to: PC or USB. Scan to PC is default. The button will automatically change to Scan to USB when a USB memory stick has been inserted into the PC. Press Eject USB before removing the USB stick to ensure safe removal. The button then reverts to Scan to PC. Version 1.
File Type: PDF, Multi Page PDF, JPEG, TIFF, PDF/A, DWF Scan More Options – Page 1: Paper size = original document size. The number of paper sizes listed and the User page sizes are defined in Settings-Program Preferences. Auto – The scanner detects the width and length of the document. Full Width – The width is set to 25” for a T25 scanner, or 36” for a T36 scanner. The length is detected by the scanner. ISO, ANSI or ARCH standard fixed paper size User paper sizes Version 1.
ISO A0 A1 A2 A3 A4 Dimensions 841mm x 1189mm 841mm x 594mm 594mm x 420mm 297mm x 420mm 297mm x 210mm ANSI E Dimensions 34in x 44 in ARCH ARCH E Dimensions 36inx 48in D 34in x 22 in ARCH D 36in x 24in C 22in x 17 in ARCH C 24in x 18in B 17in x 11in ARCH B 18in x 12in A 11in x 8.5in ARCH A 12in x 9in Scan to Folder: Select preferred folder for scan files. Version 1.
Scan to Cloud: The scan file will be sent to the Direct Print and Share software ready to be uploaded to the cloud of your choice. Direct Print and Share must be installed on the same PC as SmartWorks MFP. Scan More Options – Page 2: Filename prefix: Each scan file will start with this name. Type the new name and click Apply. Version 1.
Filename date stamp: It will add the time & date into the scan file name. Off: On: Fine Detail: Neutralises (make grey) the color fringes typically seen above and below scanned fine lines and text. On Off Version 1.
Copy & Archive – More Options Options: Scanner options: “i”. Choose scanner eject path: Rear or rewind to front. Scan speed can be adjusted as follows: 100% = full speed, 50% = ½ speed, 33% = 1/3 speed, 25 = ¼ speed. Use slower speeds to scan delicate documents and to prevent Stop/Start scanning. Printer options: “i”. If the printer supports 2 rolls, select the media type to print to. Version 1.
Copy & Archive Options Presets: Document type & color mode (color, greyscale or black & white). Quality: Draft, Standard, High Scan to: PC or USB. Scan to PC is default. The button will automatically change to Scan to USB when a USB memory stick has been inserted into the PC. Press Eject USB before removing the USB stick to ensure safe removal. The button then reverts to Scan to PC. Version 1.
Copies: 1 to 100 Copy & Archive More Options – Page 1: Version 1.
Paper size = original document size. The number of paper sizes listed and the User page sizes are defined in Settings-Program Preferences. Auto – The scanner detects the width and length of the document. Full Width – The width is set to 25” for a T25 scanner, or 36” for a T36 scanner. The length is detected by the scanner.
Scale: 1% to 500% or select Input & Output paper sizes. Copy & Archive More Options – Page 2: Filename prefix: – Each scan file will start with this name. Type the new name and click Apply. Version 1.
File Type: PDF, Multi Page PDF, JPEG, TIFF, PDF/A, DWF Filename date stamp: It will add the time & date into the scan file name. Off On Scan to Folder: Select preferred folder for scan files. Version 1.
Copy & Archive More Options – Page 3: Fine Detail: Neutralises (make grey) the color fringes typically seen above and below scanned fine lines and text. On Off Auto Crop. Removes a 3mm border from all sides of the scanned image when printed. This will not affect the preview image displayed, but removes the margins for printing. Version 1.
Help Select Help on the Home page. Press the Help icon and it will display the User Manual (this document). Version 1.
Settings Select Settings on the Home page. Press the Settings to enter the Settings Menu. Version 1.
Printer Settings – Change the printer. The Printer Settings is used when a different printer needs to be associated with SmartWorks MFP. Press the Printer Settings button and the software will display a list of installed supported printer drivers. Select the desired printer from the list of installed supported Windows printers and press OK. The software will then search and communicate with the printer, so the printer must be online. Version 1.
Once the printer has been found, the printer model or name will be displayed. Version 1.
Program Preferences Page 1 Home Screen Functions displayed. It is possible to choose which function are displayed on the Home page carousel. Please note the Settings function cannot be removed. (Default – all on) Papers Displayed In the menus showing paper sizes, you can choose which standard paper sizes are displayed. It is recommended to choose only the sizes for your applications to keep the UI less cluttered with icons that will not be used. (Default – all on) Preview On/Off.
Page 2 Personalise Choose the preferred color theme from the list, then click Apply to make the change. This can be applied per user if User Accounts are enabled. (Default – Theme 1) Version 1.
Software Reset Time Set the time with no activity for program to reset to the Program Preferences and return to Home Page. If User Accounts are enabled, then the current user will be logged out. (Default – 2 minutes) Units Select the units for the software. (Default – mm) Language Select the language for the software. (Default – English) Version 1.
Scan to Folder This defines the Default Scan Folder. The scan folder used is defined by the following priority list, with highest priority first. (This information is visible on the home screen). 1. If Users Accounts are enabled: A “User” can select his own Scan folder. The Admin or Power User can chose another folder for the Preset in use on a temporary basis. This is indicated by the “*” after the Preset name “Color Graphics *”.
Presets – Document Types The following Default Document Type Presets are provided for each function: Preset Name Document Type Preset Name Color Photo Grey Photo Color Graphics Grey Graphics Color Lines Grey Lines Document Type Version 1.
Preset Name Document Type B&W – Clean B&W – Dirty B&W – Very dirty Version 1.
Presets – Default/Display/Copying/Editing Choose the type of Presets you would like to create/edit or delete. E.g. Copy Presets The current list of available Presets is displayed. Default: The Preset with the Green dot under the “Default” column is the Preset that will be set after power on or a timeout reset. To change the Default, select the Preset you wish to become the default to highlight it, then touch the white circle of that Preset to set it as Default. The Green dot will move to the new Preset.
Display: The Presets displayed on the function pages can be limited to remove unused Presets from the list. The Preset itself is not deleted, so can be used later if required. To change which Presets are displayed, select the Preset to highlight it, then select the on/off under the “Display” heading to change its setting. Please note the Default Preset must have Display = On. User/Global: This defines which users will see the Preset when User Accounts have been enabled.
Edit a Preset: Select the Preset to highlight the Preset you wish to edit. Select the Edit button. o You cannot edit a Fixed Preset. File Settings You can change the Filename Prefix, the Scan Folder, Scan to Cloud, Paper Size, File Type and File Compression for JPG and PDF files. Version 1.
File Compression for JPG and PDF files can be set at different levels for each Quality Mode. A lower number produces a smaller file size, but the image quality is lower. Scan Settings You can change the scan dpi for the Draft, Standard & High Quality modes. The maximum is 1200dpi. (Defaults: Draft = 200dpi, Standard=300dpi & High Quality=600dpi) WARNING: Very high scan resolution (dpi) can result in extremely large files.
Filter Settings Change the preferred settings of Sharpening, Black Point & White Point, Brightness & Contrast, Red/Green & Blue settings and Fine Detail. Version 1.
User Accounts If User Accounts are not enabled, the software is not password protected and is operated at the Administrator level. Up to 20 user accounts can be set in the software with different levels of capability under Settings.
Power Users Power users have a limited Settings page. Power Users can create and edit their own Presets, which includes setting their own scan paths. Program Preferences: Administrator define whether Home Screen Functions Displayed, Papers Displayed, Settings and Personalise are fixed or can be edited by the Power Users. If these are all fixed, Power Users can only adjust the following: Software Reset Time Version 1.
Users Users have the least ability to change the program Settings. Users have a limited Settings page. Program Preferences: Administrator define whether Home Screen Functions Displayed, Papers Displayed, Settings and Personalise are fixed or can be edited by the Power Users. If these are all fixed, Power Users can only adjust the following: Software Reset Time Version 1.
The only options a User has under Presets is to fix a Scan filename prefix, file type, file date stamp and scan path. This is then fixed for that user only. If the User does not select their personal settings, the settings from the Preset will be used. Version 1.
Creating User Accounts Select Setting – User Accounts, and turn User Accounts On. When you enable User Accounts for the first time you will prompted to add the Username & Password of the Administrator. There can only be one Administrator of the system. WARNING: Please ensure you keep a record of the Administrator Username and Password as you need to be able to enter these details to be able to edit or disable User Accounts. Version 1.
Once you have created the Admin User (Gold color), add other users as required up to a maximum of 20 users, choosing whether they are a Power User (Silver color) or a User (Bronze color). Define a unique Username and Password for each user. Login Details In the following example, there is 1 x Administrator, 2 x Power Users and 2 x Users with single character Username and single digit Passwords. It shows the users will be required to enter both their username and password to operate the software.
When you exit the page, you will prompted to log in before continuing. This page will request the Username and/or Password depending on how the Logon Details are set. With User Accounts enabled, the Home page will show which user is logged on and provide a Logout selection at the bottom of the screen. Each user should always Logout to close a session. After the timeout reset period (default = 2 minutes) with no activity, the software will reset and logout the current user to show the User Logon screen.
User level configuration options When logged on as the Administrator, different options can be set for Power Users or Users. In Settings – Program Preferences, new options are displayed to the Administrator who can define whether Home Screen Functions Displayed, Papers Displayed, Settings and Personalise are fixed or can be edited by the Users. Set for All Users – Users will not be allowed to change settings when enabled by the Administrator.
Scanner Maintenance Cleaning the scanner Under the lid, clean the scan glass and pinch wheel. You can freely rotate the pinch wheels to be able to clean all sides. In the lower chassis clean the hold-up roller and all the drive wheels. Pushing on one of the drive rollers will rotate all drive rollers and the hold-up roller, enabling access to clean all sides. Version 1.
Calibrate the scanner Ensure the scanner is cleaned before the Calibration is performed. Calibrating a dirty scanner can introduce more problems. Remove the Document Return Guides. From the Home screen, select the scanner “i” in the bottom left hand corner. Press Calibrate. Insert the calibration target into the scanner black end first face up. Press OK. Version 1.
The calibration target will feed back & forth. Wait a few minutes until the process is complete. When complete the software will automatically return to the Home page. Press rewind on the scanner to eject the target. Replace the calibration target in its packaging and keep in a safe place where it will not be damaged or bent until required again. Version 1.
Auto-Stitch the scanner Ensure the scanner is cleaned and calibrated before the Auto-stitch is performed. Remove the Document Return Guides. From the Home screen, select the scanner “i” in the bottom left hand corner. Press Auto Stitch. Insert the calibration target into the scanner black end first face up. Press OK. Version 1.
The calibration target will feed back & forth. Wait a few minutes until the process is complete. When complete the software will automatically return to the Home page. Press rewind on the scanner to eject the target. Replace the calibration target in its packaging and keep in a safe place where it will not be damaged or bent until required again. Version 1.
Consumables Parts that wear according to operational usage are deemed consumables and can be purchased from your supplier. Those scanner parts considered to be consumables are: o Scan Glass. o Document Hold Up roller. o Calibration/Stitch Target. o Paper Edge Guides. o Document Return Guides. Version 1.
Application notes Tightly curled documents Prior to scanning, flatten the document as best as possible. During the scan process, guide the document as it feeds through the scanner to prevent the original re-entering the scanner. If the original is allowed to re-enter the scanner, it will result in a paper jam and possible damage the original document. Document Carrier Sheets Delicate documents: Old, fragile documents could be damaged further when feeding through a scanner.
Eliminating clipped copies If you scan a 594mm original as fixed size A1, then the image is 594mm wide. The printer has a 3mm margin either side that it cannot print within. That means on a 594mm roll, only 588mm can be printed on. Therefore, copying a 594mm original scan onto the 588mm printable width of the paper will mean the image is shifted 3mm to the side and 6mm (2 x 3mm) is clipped from the far side.
Troubleshooting Operation errors Document does not feed correctly. The document is not fed straight into the scanner. Hold the original document with two hands and feed into the scanner until you feel equal resistance on both sides from the feed rollers. If the document is not straight, rewind the original and try again. Load the document into the centre of the scanner. If the document is rolled or creased, try to smooth out before inserting into the scanner.
Image Quality The following scanned image shows possible image errors and the actions required to resolve them. Vertical lines = Dirt on Scan glass or poor calibration – Clean the scanner. Calibrate if the problem persists. Uneven/dirty “white” background – Calibrate. Colour variation over approximately 8” (200mm) sections, or vertical streaks within these sections – Calibrate. Broken lines - Auto-Stitch. Cleaning the scanner will remove most vertical lines.
Calibrating the scanner will remove the streaking and clean up the white background. Calibration adjusts the optical sensitivity of each pixel in the sensor to give the correct levels of black and white. See Calibrate the scanner Auto-stitch the scanner to align broken lines. Auto-stitch adjusts the electronic alignment of each segments of the scan sensor for both front to back and left to right alignment to avoid “stitch errors” at each intersection. See Auto-Stitch the scanner Version 1.
Specifications Models (All regions) Scan width Document width Min scan width Max scan length Body width Body depth Body depth with Doc return guide Body height Body height with Doc return guide Weight Imaging technology Illumination Front/rear exit Document handling - Face up/down Document thickness Paper path Optical Resolution (dpi) T25 T36 25" (635mm) 27" (686mm) 36" (914mm) 38" (965mm) 6" (15cm) 8m (JPEG/PDF), 15.
Notes: (1) Thick documents up to 2mm must be flexible and the paper return guide removed. Some media should be scanned at reduced speeds to obtain optimal image quality. It is not possible to guarantee to scan all media. For large heavyweight media we recommend the scanner be placed on a flat surface and the operator supports the document as it enters and exits the scanner. (2) The scan rate is proportional across the full range of resolutions supported by the scanner.
Glossary of Terms AIO ANSI All-In-One PC. The PC is contained in the monitor. America National Standards Institute. Standard paper sizes definition. ARCH Architectural paper sizes. Standard paper sizes definition. Auto-Stitch Adjusts the electronic alignment of each segments of the scan sensor for both front to back and left to right alignment to avoid “stitch errors” at each intersection. Black Point. Calibration DHCP DPI DWF IP Address ISO JPEG Increase to darken the shadow areas of the image.
